07-17-2007 - WorkshopCITY OF EDGEWATER
Planning and Zoning Board
EVALUATION & APPRAISAL REPORT (EAR)
WORKSHOP
Tuesday, July 17, 2007
9 :00 A.M. — 11 :00 A.M.
Edgewater Community Center 102 N. Riverside Drive
AGENDA
1. CALL TO ORDER
2. ROLL CALL
3. EXPLANATION OF ROLE OF STAFF, CONSULTANT, EAR COMMITTEE, CITY
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4. OVERVIEW OF EAR PROCESS AND SCHEDULE
a. Review Comp Plan Element GOPs, and Strategic Planning Report (July)
b. Determine Community Vision; Identify Major Issues (July /August)
c. Hold Scoping Meeting (October)
d. Obtain Letter of Understanding (December)
e. Draft the EAR (January 2008 -March 2008)
f. Review/Finalize EAR (April -May 2008)
g. 30 -Day Review by DCA /Other State Agencies (June /July 2008)
h. Respond to State Comments (July 2008)
i. Hold Public Hearings; Adopt Ordinance; Send to DCA (Due Aug. 1, 2008)
j. (Once EAR Adopted and Accepted by DCA, City has 18 Months to Amend the Comp
Plan as Outlined in the EAR)
5. REVIEW LIST OF ISSUES FROM CURRENT COMP PLAN GOPS AND STRATEGIC
PLANNING REPORT
6. PUBLIC COMMENTS
7. COMMITTEE MEMBER COMMENTS
8. SET NEXT MEETING DATES
a. Discuss material to review for next meeting
9. ADJOURNMENT
Pursuant to Chapter 286, F.S., if an individual decides to appeal any decision made with respect to any matter
considered at a meeting or hearing, that individual will need a record of the proceedings and will need to ensure
that a verbatim record of the proceeding is made. The City does not prepare or provide such record.
In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any of
these proceedings should contact City Clerk Susan Wadsworth, 104 N. Riverside Drive, Edgewater, Florida,
telephone number 386 5 days prior to the meeting date. If you are hearing impaired or voice
impaired, contact the relay operator at 1-800-955-8771.
Edgewater Como Plan Goals. Obiectives. and Policies
1. Mixed Use Developments:
. As a vehicle for preserving open space?
. As a vehicle for varied housing types/prices?
2. Regulating Boating Impacts:
Has this been adequately addressed with boat slip aggregation, manatee
protection, and encouraging shared docks for properties along the waterway.
3. US 1 Corridor (US 1 is a State facility)
. Policy 1.4.4 calls for a corridor revitalization plan for US 1. Are people
satisfied with how the US 1 corridor is being developed/redeveloped?
. Objective 1.9 in the Transportation Element also mentions US 1 and the
possibility of a transportation exception area.
. Is traffic on US 1 a major issue? A combined SE Volusia County traffic
study is currently in process (complete by December?) US 1 is
constrained in some areas.
. Is there an access management plan that is followed (limiting or
combining driveway cuts as part of development/redevelopment)?
. Do you think it is a priority in the City to ensure access management
standards for all arterials and collectors so roads like Park Avenue, SR
442, etc. don't face similar problems in the future? Are there already
mechanisms in place to limit curb cuts on US 1, SR 442, Park Ave., etc.?
4. Park Avenue Corridor: (Park Ave. is a County facility)
. Policy 1.4.4 calls for a corridor revitalization plan for Park Avenue. Are
people satisfied with how the Park A venue corridor is being
developed/redeveloped?
5. lPA with Volusia County:
. Are there any major issues between the County and Edgewater that need
to be resolved?
. Utilities to the South
. Annexation of enclaves (have been working on this)
. Traffic (North-South Road - joint project?)
. Public Safety?
6. Historic Resources:
. Identification of sites?
. Identification of structures?
. More restrictive development standards to protect historic structures or
property?
. Assembling of historic archives; getting historical data written down;
interviewing founders; etc?
7. Schools
. Will need to address school facilities element, school concurrency,
proportionate fair share, etc.
. Are there any specific issues with regard to schools in Edgewater?
8. Evacuation Plans
. Are people satisfied with Edgewater's emergency management plans?
. The Comp Plan currently seems to focus mostly on evacuation plans, but
are there any other issues with regard to disaster preparedness (both
natural or man-made disasters)?
9. New Roads
. No new arterial/collector roads under construction.
. There has been talk about needed North-South Collector.
. The Comp Plan (Transportation Element, Policy 1.1.4) talks about
ensuring new roads have bike lanes, pedestrian features, transit features,
etc. and also about ensuring that new developments connect to existing or
future developments (Policy 1.2.4).
. Sidewalks to/from schools?
. Pedestrian plan being created.
10. Housing
. Affordable housing (adequate supply or not in the City?)
~ About 80 acres in the City zoned for mobile homes
~ Lot sizes/housing types (use of infill areas?)
. The need for new housing in various types and price ranges
11. Infrastructure:
. Septic tanks (problems with pollution of intercoastal, etc.)
. Wastewater issues
. Water conservation (County-wide waterwise ord.)
12. Coastal Management:
. Shoreline protection
. Estuary protection/habitat preservation
. Public access to the shoreline
13. Conservation:
. Water conservation
. Indian River issues
. Wildlife corridors or wildlife protection areas
. Habitat protection areas
. Wetlands protection areas
. Increase Conservation Areas through PUD designs
14. Recreation and Open Space:
. Change facilities requirements to facilities guidelines
. What facilities are needed/wanted?
. All residential zoning categories require 25% min. open space
15. Intergovernmental Coordination:
. V olusia County (Utilities area to the South)
. New Smyrna
. Oak Hill
. School Board
. State agencies
. This will be important to discuss because they will most likely come up
for discussion at the Scoping Meeting so it would be best if the EAR
Committee and Council discussed them ahead of time to form a position.
16. Capital Improvements:
. User fees that need to be adjusted
. Taxes
. Development-related fees
. Any other financial-related matters
....
STRATEGIC PLANNING
REPORT
CITY OF EDGEWATER
JANUARY 26, 2007
Facilitated by
Marilyn E. Crotty
Florida Institute of Government
University of Central Florida
II.:;
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INTRODUCTION
The Edgewater City Council held a Strategic Planning Workshop on January 26,2007.
Ms. Marilyn Crotty, Director of the Florida Institute of Government at the University of
Central Florida facilitated the session.
The Mayor, Council Members, and senior staff set ground rules and each of the elected
officials shared their vision for the city in 2020. All participants then discussed the
internal and external factors that may impact the city in the next five to ten years. The
mayor, council members, and the department directors then assessed the strengths,
weaknesses, opportunities and threats facing the city.
During the next part of the workshop, the group listed the strategic issues that are
significant for the city. At this point, the participants grouped the issues into nine goal
areas.
The elected officials then identified objectives for each goal. The Council then
designated the objectives they felt were most important for implementation in the next
year. The objectives receiving the most support are identified as Tier One objectives;
those of secondary importance are designated Tier Two; and all the rest of the objectives
are designated as Other. This report is a summary of the discussions and conclusions of
the workshop.
GROUND RULES
The following ground rules were agreed upon by the participants as guidelines for the
workshop:
. Have fun!
. Respect other's views
. All ideas are worthy
. Leave details for later
. Take nothing personally
. Speak one at a time
. Keep comments brief
. All contribute to the process
. Allow the facilitator to control the meeting (keep meeting focused and on task)
. Be a flexible, open-minded
VISION - EDGEW A TER 2020
Each of the elected officials was asked to describe his/her dream for the future of the city.
They spoke about the following:
More historical emphasis - city core
Animal Shelter
Variety of housing
Extension of highways
New city hall with character near the river
Middle school
The river is used by residents and it's quality is protected
Water conservation
Spruce up existing buildings
A good, safe community that is not over-crowded
Jobs are available in the community - realistic economic development
Downtown center with small businesses, national chains (restaurants, etc.), shopping
Facilities for families - YMCA, library, recreational centers
Clean streets and sidewalks
Kids riding bikes to school and to visit friends
Self sustaining businesses
Roads - less cars, more roads, transportation alternatives
Hi-tech, modem "Mayberry"
Small neighborhoods with services right there
Development that benefits the entire city
Planned and built roads - business locations
Architectural standards - historic preservation
Trail system - environmental/eco center
Quality of life - protect Edgewater
Adequate revenue to fund the future
Incentives for city staff - innovation and creativity
Implementation of city projects
EXTERNAL AND INTERNAL TRENDS & ISSUES
The Council and staff discussed issues and trends that are occurring in the international,
national, state, and regional environment that may have an impact on the City of
Edgewater in the near future. The following external forces were identified as significant
for the community:
. Property tax reform
. Unfunded mandates and regulations (state and federal)
. Immigration will continue - schools, language, culture
. Housing market-building permits have decreased; market stagnant
. Fluctuation in prices of fuel, services
. Demographics
o Baby Boomers demand for housing
o Aging population
. Cost and availability of property and health insurance
. Competition for quality employees
. Connection of 417 link to 442
. Increased construction costs
. Land use decisions--county v. cities; Hometown Democracy
. Consolidation and privatization of government functions
. Lack of trust by citizens
. Traditional manufacturing moved outside US
. World trade
. Increase in homeless/transient populations
. Competition for water with neighboring jurisdictions
. Competition for economic development
. Depletion of natural resources, especially water
. Natural disasters
. Impacts of growth by surrounding jurisdictions
. Regional growth
. Emerging technology--communication
. Pollution - river, land, etc.
. Commercial development outside city
. SB 360
. Terrorism
. Crime increasing
. Apathy of citizens - uninformed
. Rising single population; changing families; lack of family morals; elderly
. Drugs--crack, methamphetamine
. Families dispersed
. Justice system-litigiousness of society
. Generation growing up with sense of entitlement; child centered, instant
gratification
INTERNAL ISSUES AND TRENDS
The Council and staff analyzed internal issues and trends that may have an impact on the
city. The following items were identified:
. Need for intergenerational programs-through recreation, schools, etc.
. Aging workforce - succession planning
. Fully-funded, self-supported public safety and fire (at current level of service or
better)
. Less voter participation - need for better information for citizens
. "Cells" of rebellious citizens-unhappy, possibly uninformed, vocal
. Cost of housing limiting young people from moving to city
. Meeting capital needs and aging infrastructure
. Need for economic development but lack of tools
. City hall falling apart
. Restaurants have trouble surviving
. Inconsistency in long-term direction
. Lack of jobs for young people
. Growth and annexation
. Failure of developers to complete projects
. Need to attract population with disposable income; mix with affordable housing
. Opportunities for redevelopment and development (links back to growth and
annexation)
. Role of council-members-policy-makers; need up-to-date information
. Budget constraints; appropriate reserves
The Council and staff then identified what they perceive as strengths and weaknesses of
the city and its government. They also identified opportunities and threats that the city
faces. The following chart is a compilation of these ideas. The number in parens () next
to each comment indicates how many participants made this comment.
Strengths Weaknesses Opportunities Threats
Staff-great Inadequate diversity in Growth and Taxes-property tax
departments heads; live tax-base-primarily development- reform; pressure to
in Edgewater; helpful low-cost and assessed visioning for; lower (8)
to citizens; dedicated; value; residential (not preservation of
knowledgeable; open commercial) (8) historical properties;
communication among; nver use;
strong senior staff; environmental
tendency to promote preservation;
from within (12) commercial and
residential growth;
development of
downtown/civic center;
development of unified
City trail system;
revitalization of Hawk
Park; development of
vacant/undeveloped
land (9)
Location-proximity Lack of cash reserves; Marketing-of City; of Growth-in
to river, ocean, airport, budget restraints (7) services to neighboring surrounding
"Super Nodes" jurisdictions (2) communities; overflow
(Titusville and traffic; annexation (6)
Daytona), higher
education centers;
protected by barrier
islands; climate (8)
Services-level Citizen engagement- Technology- Unfunded mandates
provided; lack of communication expansion; strategic and charter
ownership/self- between citizens and leverage (2) amendments (federal,
provision-water, government; state, and local levels)
sewer, garbage, police, uninformed and (2)
fire (3) unengaged electorate
(5)
Small-town feel (2) Facilities-outgrown Strengthen relationship Insurance-rates;
building; deteriorating with V olusia County reform (2)
facilities (4) (2)
Relationships with Need planning Grants/bonds (2) Hurricanes and other
other governments documentation- natural disasters
strategic/vision plan,
multi-year budget,
marketing plan (3)
Quality oflife Transportation-roads; Communication (2) 35-foot building height
traffic from limit
neighboring cities; lack
of sufficient north-
south transportation (3)
Stren2ths Weaknesses Opportunities Threats
Planning for growth Lack of succession Location (2) Lawsuits
planlbackup leadership
(2)
Available resources Job market-lack of Attraction of new Lack of cash reserves
jobs (2) industries
General aviation field Lack of affordable Promotion from within Aging infrastructure
and associated housing--detracts
industrial development young people from
living in Edgewater (2)
Decreasing debt-in Communication (2) Fostering community Competition for quality
five years, seven-year involvement employees
loans will be paid
Moral values Council consensus- Establishment of Younger population
difficulty establishing; fleet/capital equipment not educated for
closed-mindedness; fund government work
misalignment of
priorities (3)
Citizen boards Lack of sources of Developer assistance Lack of storm water
pro~am funding (City Hall) master plan
Citizen involvement Lack of businesses Growth of industries in River pollution
neighboring
communities
Lack of support for New leadership with Crime--drugs
transportation new ideas
initiatives
High tax rate compared Escalating operating
to surrounding costs
communities
Vacant/undeveloped Uninformed voters
land
Declining equity People/groups with
ulterior motives
Citizen accusations
Misdirection of some
elected officials
Lack of ~owth
STRATEGIC ISSUES
At this point, participants were asked to identify issues that are important to the future
well-being of the city. The following items were listed:
Fiscal
Capital replacement
Taxes
Increase cash reserves
Infrastructure
North-south transportation
Existing and future roads
Aging infrastructure
Growth
SB 360 implementation
35-foot height limit on all buildings
Restoration DRI
Joint planning area
Participation in regional planning initiatives
Natural resources - water
Preservation of Spruce Creek Swamp and Turnbull Hammock
Facilities
Ci ty hall
Animal shelter
New police and fire facility
Emergency operations center and shelter
Historic center for community
Economic Development
Parktowne Industrial Park
Redevelopment, incentive for existing businesses
CRA
Economic development incentives - new businesses
Healthcare facilities
Policy Development
Code enforcement update
Internal and External Communication
Technology
Citizen Participation
Intergovernmental Relations
Middle school
Human Resources
Employee retention and benefits
Provision of Services
Maintain services
GOALS
The Council agreed these nine strategic issue areas were appropriate goals for the next
year. The Council then identified objectives under each goal. The final activity of the
day was the selection of priorities. Any objective that received four or more "dots"
(number of dots identified by number in () in front of each objective) is considered a tier
one priority. Objectives with three "dots" are tier two priorities. The rest of the
objectives are listed as other.
GOAL - FISCAL
Objectives
Tier Two
. (3) Shift residential tax burden
. (3) Establish and fund a capital replacement program
Other
. Lower millage rate
. Increase cash reserves
. Develop policy to reduce transfer of funds from utility fund to general fund
GOAL - INFRASTRUCTURE
Objectives
Tier One
. (4) Develop comprehensive transportation plan (trails, mass transit, sidewalks,
bike paths)
. (4) Plan for and fund replacing aging infrastructure, including roads, sewer, water,
and storm water
GOAL - GROWTH
Objectives
Tier Two
· (3) Take measures to preserve Turnbull Hammock and Spruce Creek Swamp
Other
· Increase efforts for regional planning enforcement and IP A education, water,
conservation
GOAL - CAPITAL FACILITIES
Objectives
Tier One
· (4) Identify location and fund building of new City Hall
Tier Two
· (3) Build and determine source of continuous funding for service animal shelter
Other
· (2) Plan and fund building of new public safety complex (Police, Fire, EEOC,
shelter)
· Expand library funding - purchase property and build expansion
GOAL - ECONOMIC DEVELOPMENT
Objectives
Other
· (2) Encourage location of hospital and other healthcare facilities in city
· (2) Explore possibility of CRA in city
· Review and revise economic development plan to recruit and retain new and
existing businesses (incentives, targets, etc.)
GOAL - POLICY DEVELOPMENT
Objectives
Other
· (1) Review and revise municipal ordinances
GOAL - INTERNAL AND EXTERNAL COMMUNICATION
Objectives
Other
· (1) Conduct council meetings, community forums, workshops, in various
locations in city
· (1) Adopt, fund, and implement a city-wide technology plan
· Explore alternative means of communicating with citizens (technology)
· Continue and enhance intergovernmental coordination and cooperation
GOAL - PROVISION OF SERVICES
Objectives
Tier Two
· (3) Maintain or increase current level of service across the city
GOAL - HUMAN RESOURCES
Objectives
Other
· (2) Improve employee retention and benefits (monetary and non-monetary)
PRIORITY OBJECTIVES
Tier One
· (4) Develop comprehensive transportation plan (trails, mass transit, sidewalks,
bike paths)
· (4) Plan for and fund replacing aging infrastructure, including roads, sewer, water,
and storm water
· (4) Identify location and fund building of new City Hall
Tier Two
· (3) Shift residential tax burden
· (3) Establish and fund a capital replacement program
· (3) Take measures to preserve Turnbull Hammock and Spruce Creek Swamp
· (3) Build and determine source of continuous funding for service animal shelter
· (3) Maintain or increase current level of service across the city