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02-16-1977 - Special ~ ~ ~ H V . CITY COUNCIL OF THE CITY OF EDGEWATER SPECIAL MEETING HELD February 16, 1977 Mayor Armstrong called the special meeting of the City Council of the City of Edgewater to order Friday, February. 16, 1977 at 2:30 P.M. ROLL CALL: Mayor Dana T. Armstrong Councilwoman Ryta F. Webber Councilman Henry C. Riggs Councilman Walter B. Sikes Councilman Calvin R. Dietz City Attorney William Gillespie City Clerk Sue Blackwell Police Chief Earl Baugh Present Present Present Present Present Excused Present Present Mayor Armstrong stated that the first item of business is the payment of the bills. The City Clerk read the list of bills in the General Fund account. Councilman Dietz had a question about the meetings and mileage payments. He stated that on the meeting portion this will have to be run through payroll because if we don't at the end of the year it is going to be a hassle. The Clerk stated that this is being done, but the Ordinance says that they must be o.k. 'd. Councilman Riggs explained that he had a chance to purchase a 1971 Dodge pick up for $995.00. The City needed one very badly so he went ahead and purchased this truck. Councilman Sikes made a motion to pay the General Fund bills, being .seconded by Councilwoman Webber. Upon roll call vote said,motion CARRIED, 4-1. Mayor Armstrong voting NO. The City Clerk read the list of bills in the Water and Wastewater account. The Mayor questioned the bill from Stephens Lock Shop. Councilman Dietz explained that the keys got locked in the cabinet so they had to call the lock shop. Councilman Riggs made a motion to pay the bills in the Water and Wastewater account, being seconded by Councilwoman Webber. Upon roll call vote said motion CARRIED, 5-0. Mayor Armstrong stated that the next item of business is the Leaque of Municipalities will be holding a meeting and we have to call them today and let them know how many will attend. Councilman Dietz made a motion that any member of this Council who wants to attends that meeting can go, and will be paid their regular rate for a meeting and the mileage, being seconded by Councilwoman Webber. There was more discussion about the City of Edgewater having representation at these meetings. v v There was also discussion that before the City has always picked up the tab for the dinner, and about this coming out of the payroll account. Mayor Armstrong stated that he feels that the City should pay for the representatives of the City whether it be one or five of them, but we should not combine a meeting with being paid half a day for attending the meeting. Councilman Dietz stated that we not only attend these meetings, we also discuss our problems with the different representatives of the County and other Cities and this is why these meetings are so important. ,Upon roll call vote on the motion, said motion CARRIED, 5-0. The City Clerk got the information needed in order to notify them in regard to attendance. Mayor Armstrong stated that there is some function at the Shuffleboard tomorrow which is important and they asked for a Resolution. Councilman Dietz stated that this is something that he brought up. He explained that he asked the City Clerk to draw up a Resolution in appre- ciation to the devotion, time and effort that Mr. Carl Shell has dedicated and devoted to this City. He explained that the Resolution is to dedicate the Shuffleboard Courts and to call them.the Carl Shell Shuffleboard Courts of Edgewater. Mayor Armstrong stated that he was not aware of this. Councilman Dietz stated that he wanted to keep this as quiet as he could so that Mr. Shell would not find out about it. Mayor Armstrong stated that there is some technicality in changing the name of the shuffleboard courts, and we probably should have a public hearing. Councilman Dietz stated that to his knowledge the shuffleboard courts have never been named. He added that he can not see any need in a public hearing. Mayor Armstrong stated that it says so in the Charter. The City Clerk read the Resolution: RES. NO. 702 A RESOLUTION COMMENDING CARL SHELL OF THE CITY OF EDGEWATER, FLORIDA FOR HIS MANY CONTRIBUTIONS AND VALUABLE SERVICES TO THE CITY OF EDGEWATER, FLORIDA. Councilman Dietz asked the Mayor if he has any objections to this? Mayor Armstrong stated that yes under the circumstances without a public hearing he does. He added that it is part of the complex which for years has been known as the Edgewater Municipal Park. Councilman Dietz stated that we are not changing anything, we are just speaking of the Shuffleboard Courts. He spoke again of the many contributions that have been made by Mr. Shell. There was some controversy over this matter. The Council members looked through the Charter for any sections in regard to this. Tape lB Councilman Dietz made a motion to adopt the Resolution, being seconded by Councilman Sikes who also stated that providing that there is no conflict in our Charter. He added that this will give us a chance of checking into it a little to make sure that we are not doing something that is not right. -2- ~ o Councilman Riggs suggested that if we can not come up with this this way, lets come up with a plague of some kind for him. Mayor Armstrong stated that he would be willing to compromise to the extent of passing a Resolution striking Section 2. If we are going to rename the thing at a later date, hold a hearing in accordance with his version of the law and establish a name by Ordinance if permissible under Charter Law. Councilman Dietz stated that Ordinances are law, this is not a law, this is a token of our appreciation, and at any time in the future, if someone does more than Mr. Shell it could be changed. There were several comments from the audience. Mayor Armstrong stated that he has a motion to accept the Resolution and a conditional second to the motion. Councilman Sikes withdrew his second, and made a second to the motion as it was made. Upon roll call vote said motion CARRIED, 4-1. Mayor Armstrong voting NO. Councilman Dietz thanked the Council, and he stated that we should let this be step one in improving the feelings between the citizens of Edgewater and the City Council. . Let's do things that are construction and for the better- ment of the community. He stated that Mr.and Mrs. Shell are having their 50th Wedding Anniversary on Sunday, and it would be nice if all of theCouncil members would be there at around 2:00 and present Mr. Shell with a copy of this Resolution. Mayor Armstrong stated that the next item of business is to advertise for bids for reinforced concrete pipe. He stated that Florida Concrete Pipe has sold out and Maule Industries has nothing to do with them anymore. The new buyer did not buy the inventory on lot, therefore several thousand feet of pipe belongs to Maule Industries. Maule Industries has contacted him in regard to purchasing this pipe. He explained that the only way we could buy it would be to advertise for bids and let them submit a bid to us. Councilman Riggs suggested that we appropriate as much money as possible to get this pipe at this price because we can use it. There was discussion among the Council about this. Mayor Armstrong stated that he was thinking about $8,000 or $10,000 worth of pipe. Councilman Dietz stated that the best way to handle this would be for Council- man Riggs and the Mayor get together before our next meeting and have specifi- cations drawn up based on the $10,000 figure and have the City Clerk ready with a certification at that time. Mayor Armstrong stated that the best thing that he can do is go over Joe Martine and. Evert Wilcox and then leave it up to Mr. Riggs to go talk with them and we will come up with a recommendation from them. that it would be a.shame not to take advantage of this. it with over and He added The City Clerk stated that we do have an appropriation already that you could cover this with. You obligated $26,000 Federal Revenue Sharing to Street Paving and Improvements and this purchase can be covered with that money until you go back and amend the budget. Mayor Armstrong stated that the audit report will be here for the first meeting in March. Councilman Dietz stated that the audit report is a lengthy matter and he feels that there should be a special meeting for this. -3- u o Mayor Armstrong stated that these specifications will be ready for our next meeting. Mayor Armstrong stated that each fall we usually have a general clean up in Edgewater. He explained that the contractor begins with the pick up on February 28th. There was discussion about this among the Council. It was agreed that the 15th, 16th and 17th of March will be for general clean up. Councilwoman Webber made this into a motion, being seconded by Councilman Riggs. The City Clerk read a notice to the citizens in regard to the garbage and trash pick up, stating that the pick up will be made by Tomoka Refuse. It explained the conditions under which the garbage and trash will be picked up. There was other information read, such as where to call for complaints, what days the pick up will be and the day for a general clean up of the City. Upon roll call vote on having the clean up days March 15, 16 and 17 said motion CARRIED 5-0. Mayor Armstrong stated that the next item of business is a statement of assurance under E.P.8 allocation of Federal Revenue Sharing funds in the amount of $39,122.00. He stated that he needs a directive to siqn and seal the statement. He explained that the deadline is March 10. - Tape 2A Councilman Dietz made a motion that we .instruct the City Clerk to fill out this Statement of Assurances the proper way and for the Mayor to check it and if he is satisfied that it is done the right way, to sign it and nego- tiate it the way it is supposed to be, being seconded by Councilman Riggs. Upon roll call vote said motion CARRIED, 5-0. Mayor Armstrong stated that the next item is in regard to the Ordinance on Water Management. He explained that there.have been a number of hearings on this. He stated that Mr. Dietz has put together a letter of thoughts related to this, and he agrees with everyone of them. The City Clerk read this letter. Councilman Dietz stated that he had turned this over to the Planning Board and they wrote him a letter and their feelings are exactly what is expressed in this letter. He recommended to the Council if they so adopt this letter, that copies be sent to each City as well as to the County Planning Board in hopes that we may get them to go along with us. Mayor Armstrong spoke more about this. He stated that the County should take care of the County and the Cities take care of the Cities and all try to cooperate with each other. Councilman Sikes made a motion that we address this letter to Mr. Howell and send copies of the letter to the Mayors of each City and copies to the Central Florida Planning and a copy to Mr. Appleby, being seconded by Councilman Dietz. Upon roll call vote said motion CARRIED, 5-0. Mayor Armstrong stated that we have no further official business, however if there are any comments to be made or something to come up Monday they can be made now. Councilman Sikes stated that we need to have an Ordinance in to the State. by March 1st in order to get'l% offset towards our pension program. He stated that we need to instruct our attorney to draw up thi$ Ordinance and then we can take official action at the meeting Monday. . -4- ~ (J Mayor Armstrong stated that under a Charter provlslon it says that the Mayor may introduce legislation to the City Council for action twenty four hours prior to the action being taken .in writing. He added that if the City Clerk would prepare a letter instructing the attorney to draw up this Ordinance, he will be glad to sign it, which will put this on the agenda. Councilman Dietz stated that we should also have copies of his letter sent to each member of the County Council. ADJOURNMENT: Councilman Riggs made a motion to adjourn being seconded by Councilman Sikes. Said motion CARRIED. MINUTES TAKEN BY: Sue Blackwell Debbie Sigler ci!~~?- a~~ M, or *"~ L 9r!ffi,/ Counc woman ve S / r (7AA/ Ci~k~ ~ Approved th is ~ day of February, 1977 ~ ou~cilman ' ATTEST: i?~->-04"~<=--':: ~ Ma or ~ -5- ~ GENERAL FUND: City of Edgewater WW & SS R.L. Polk & Company Florida Power & Light City of Edgewater Gen. Fund Larry Gibson News & Observer Ropp's Automotive Standard Oil Company Discount Auto Supply Scotty I s New Smyrna Chrysler Plymouth Magnolia Lawnmower Service Public Gas Fla. East Coast R.R. Dana T. Armstrong Ryta F. Webber WATER AND WASTEWATER: Florida Power & Light City of Edgewater Gen. Fund Southern Paint Stevens Lock Shop Western Auto Associate Store GENERAL FUND: City of Edgewater Gen. Fund Bills Used Auto's Dana T. Armstrong Calvin R. Dietz Sandy Davis Larry Gibson Mike Wolf BILLS AND ACCOUNTS February 14, 1977 Fire P.O. Street. Petty Cash Street Newspaper ad P.O. Street Fire C.D. P.O. Street Street Street Mileage Mileage Water and Wastewater Equip. Rental, Water Wastewater Wastewater Wastewater ADDITIONAL BILLS February 18, 1977 Petty Cash Street Mileage and meeting Mileage P.O. Street P.O. u TOTAL OF GENERAL FUND BILLS 5.50 46.00 71.67 18.02 23.48 30.40 76.10 1,078.05 56.96 11.25 22.31 30.96 90.00 15.00 55.96 35.32 1,666.98 1,389.73 210.00 3.08 25.85 18.96 1,647.62 25.34 995.00 15.32 7.00 4.70 37.56 46.20 1,131.12 2,798.10 I