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11-30-1976 - Regular Q o CITY COUNCIL OF THE CITY OF EDGEWATER November 29, 1976 A' O'M~' 'io"~" em-t'P fl)' .. ~ .~ll. ~ l , ',' fi~j f ~') l:/ii;t ,,',.. il. I'Qhf} ;t :t~ ,I\.. ,~.' ,', U, 'il:i,.~ 1;'1> REGULAR MEETING HELD Mayor Armstrong called the regular meeting of the City Council of the City of Edgewater to order Tuesday, November 30, 1976 at 7:30 P.M. ROLL CALL: Mayor Dana T. Armstrong Councilwoman Ryta F. Webber Councilman Henry C. Riggs Councilman Walter B. Sikes Councilman Calvin R. Dietz Asst. City Attorney Judson Woods City Clerk Sue Blackwell Police Chief Earl Baugh Present Present Present Present Present Present Present Present I NVOCA TI ON: Mayor Armstrong stated that as we stand for silent invocation, let us remember to count our blessings, and be thankful for the boys and the men who unselfishly have contributed to our community. SALUTE TO FLAG: APPROVAL OF MINUTES: None BILLS AND ACCOUNTS: Mayor Armstrong read the total of the bills in the general fund account. There was a question about the insurance bill from J.E.Tumblin. Councilman Sikes suggested that we look into this before we pay this bill. Mayor Armstrong read the total of the bills in the water and wastewater fund. He explained that the $9,760.00 is for the trucks and was approved by the Resolution which adopted the bid. Councilman Dietz answered several questions about the bills in this department. Councilman Riggs made a motion to pay all of the bills with the exception of the insurance bill which we are going to look into, being seconded by Council- man Sikes. Upon roll call vote said motion CARRIED, 5-0. COMMUNICATIONS: The City Clerk read a meeting notice from VCOG. Q Q Tape lB The City Clerk read a letter from J.E. Tumblin Agency in regard to the present automobile coverage, and what they suggest we maintain. Councilman Sikes stated that he understood that we were going to discuss with the department heads with units assigned to them and determine whether we should carry any insurance on them, and that we would drop the collision on any unit with the value less than $5,000. The Council went over the list of vehicles that the City owns, and decided whether to keep them insured, and exactly what type of insurance to keep, liability, collision, etc. The City Clerk read a letter from the Zoning Board requesting the attorney to attend their meeting December 7th to advise them. Mayor Armstrong stated that there is no need for an approval because this is a Charter provision. The City Clerk read a letter from the Zoninq Board recommending certain changes, in regard to home occupations~ and-aski~g that the attorney be instructed to draw up an Ordinance to this effect. Councilwoman Webber made a motion that if the Council concurs with the recommendation that we instruct the attorney to draw the necessary Ordinance to legislate it into the Zoning laws, being seconded by Councilman Sikes. Councilman Dietz suggested that we look this over and bring it up again next Monday night. Mayor Armstrong agreed with Councilman Dietz, stating that he recommends that we not jump into adopting this and concur costs to incorporate it into Ordinance 880 until each member of the Council has had time to study it. We also need to hold a public hearing and let the public know what it is all about. Councilwoman Webber stated that the board members have done considerable work on this recommendation, and she feels that we should abide by their recommen- dation. Mayor Armstrong stated that he appreciates the fact that they have done a lot of work, but he does not feel that he should vote on it until he knows what it is and what it means. Councilman Sikes stated that he has looked this over, and he feels that these things were brought out when we were discussing granting people licenses in their homes, but for the sake of time, he will withdraw his second to discuss it next week. Councilwoman Webber withdrew her motion. Councilman Dietz made a motion that we table this until next Monday night1s meeting, being seconded by Councilwoman Webber. Upon roll call votesaid motion CARRIED, 5-0. AUDIENCE MISCELLANEOUS: Mrs. Wood, 29 Otter, spoke to the Council, expressing her thanks to the Police and Fire Departments for their work in regard to the Coronado Paint fire. She expressed that she does not feel that the paint factory should be allowed to be built as close to a school as it was. She thinks that the legality of this should be looked into. Mr. Bevel spoke to the Council about something being said about the cadet rescue workers. He stated for the record that they treated no one, they did nothing except tote and fetch first aid equipment, stretchers, bandages and did everything they could to help us. -2- . . (.) <J There were questions as to whether Mr. May would be denied a building permit until these things are checked out. Mayor Armstrong stated that it was his understanding that there will be nothing moved, until a week from Wednesday. He stated that if Mr. May intends to build a larger plant, he will not be able to rebuild in the same location anyway, however if he wants to move out to the property he owns in the County, he could triple the size of his plant, and it would not be dangerous to anyone. Tape 2A Councilman Sikes reminded the public that Mr. May has always contributed generously to several organizations in our community, and he would like to see him stay here. Whether he builds here or some other place, he will have to meet the regulations of E.P.A. and everything else, and if he meets those requirements we will have no way to stop him. Someone in the audience suggested that a Resolution or something be drawn up to commend the Fire Department for the work that they have done. Mayor Armstrong stated that we will do everything that we can do to make known the unselfish contribution that all of these people have made. He read a long list of the different groups that were here assisting, and of people who contributed in any way. PRESENTATION BY BRILEY, WILD AND ASSOCIATES: -Rick Fernandez was given the floor to report on the infiltration inflow anaylsis that was done on the Sewer System. He explained that this anaylsis is an essential portion of the 201 Plan. Before a treatment plant is elegible for Federal Funds it must be shown that it is not treating ground water, that it is treating sewerage. He went over a map of the system with the Council, explaining it in detail. There were several questions asked, which Rick Fernandez answered. Councilman Dietz stated that he has spoke with Mr. Fernandez about this. He explained that we are not going to spend anything until it is approved. He added that it has been brought to our attention that after January 1st, 1977 all of these programs can be funded by Federal Revenue. Mr. Fernandez answered more questions. One thing that he explained that if they do not decide to fund you, you no longer have any obligation in the program. Tape 3A There was more discussion about the leaks that exist in the water pipes now, and the costs in repairing these. There was much discussion as to whether it would be more beneficial for the City to take care of these repairs them- selves. Mayor Armstrong stated that if we can reduce our 50% surplus water down to 10%, think of what a savings would be made in treatment alone, and also how many new families we could put into the system without any extra burden. He added that he feels that the Council will be favorable when we get the final figures on this. Mr. Fernandez brought up the subject of the generator which the City has gone out for bids on. He stated that he has discussed this with the electrical consultant, and it was his opinion that.we could save approxmately $4,000 if we could take this generator off the trailer and permanently mount it on the site. -3- Tape 38 o o Mr. Fernandez explained how it will be less expensive to permanently mount the generator rather than leave it on a trailer. He stated that the final item is fuel storage. Fuel storage is not included in McMahan's contractor or the generator bid. He explained that there are a number of options on this, he suggested that the generator be put right next to the existing motor control center, and probably a fuel tank between them. He stated that he would like some action from the Council regarding the fuel tank, he would like to put 100 gallons in and he would like to have McMahan responsible for tying the stand by generator to the motor control center. This was agreed upon by the Council members. Mr. Fernandez brought up the subject of the grit chamber. He explained how this grit will be taken care of in the new plant. He explained that the pump would have about a five year life without the grit chamber, with the grit chamber it would have a ten year life. Councilwoman Webber stated that when we were asking for these funds, she felt that the grit chamber was necessary then, and you said that it was not necessary. Mr. Fernandez stated that he said that it was not necessary to the biological process, and he maintains that position. He said that the same questions remain, whether you want to pay it now or pay it later, by maintenance bills. He explained that at the time we were asking for funds the City found that the bids were higher than they wanted to spend, and we were looking for places to save dollars, and this was set up as an alternate. He stated that it is not essential to the process, but it will result in operation and maintenance saving through the years to justify it's existence. After a few questions, Mr. Fernandez explained the system of the grit chamber. Mayor Armstrong stated that there is a lot of work at the Water Department, and we do have a little flexability as to the surplus over and above the costs in the contracts that we have here, that we can expand the water system with subject to Farmers Home's concurrence, and he would like to preserve what we can with the funds that we have available for that purpose. Mr. Kuyk spoke to the Council, stating that he disagrees 100 percent because although $30,000 is a lot of money in five years we are going to have to do this anyway, and then it will cost us $50,000 at least. He added that he told the Council that we needed an interconnection with New Smyrna and what happened last night. He added that he has told the Council that any day our water is going to be cut off, because of chlorination stoppage and he is going to turn it off, because he has to. This is going to be another I told you so matter. There was more discussion on this. Mr. Fernandez stated that this is an item that action should be taken on before Januray 1st. It was explained that this is not being recommended by the engineer, it was recommended by the men in the Water Plant, and the engineer is only concurring with them. Councilman Dietz stated that each Council member should study on this and get all the information they can for their own benefit, and bring it up at our next meeting, and decide at that time whether we want to turn it down. Mayor Armstrong agreed that this is a good idea. Councilman Sikes stated that he would like to find out how much that we can be assured of getting back of the monies that we have already spent, that we can extend as far as part of our loan at the 5% rate. He stated that he is remem- bering what Mr. Cunningham said about borrowing as much of the money that we can at 5% because we will never get the money at that rate again. -4- '. o Q Mr. Fernandez stated that there was one other item that he was asked to discuss. They were asked to take a look at the New Smyrna Beach and see what they have and what they are capable of doing. He explained that they have recently built a 6 million gallon a day plant. and are presently using about 3.2 million gallons a day. He explained their well situation and their bonding issue. He stated that he has a chart of all of the water rates in this area and New Smyrna's rates are the highest of anybody from here to Ormond Beach. He explained how the system would work if the City of Edgewater hooked up with New Smyrna Beach. He estimated that it would cost Edgewater 47~ a 1.000 gallons. to continue to pay its debt service on water plus its operation and maintenance costs. The cost for a connection with New Smyrna Beach would be the cost per 1.000 gallon which would be negotiated with them. plus 47~ per 1.000 gallons. so it would be about $1.30 per 1.000 gallons. if there was no sur charge. Mr. Don Wanstall spoke to the Council about the grant that the City applied for under the Public Works Capital and Development Act which is administered by E.D.A. The application was submitted and passed. we were assigned Federal numbers and everything was going fine. then today we got the letter that E.D.A. returned our application. He stated that in talking with E.D.A..the two men. Mr. McCulla and Mr. Kesler. they made valued judgments on this application. because they couldn't find the information they were looking for they decided that it was no good. He added that on the phone today they have confirmed that the application is not dead. and he is boarding a plane tomorrow to deliver the application back to them personally. He commented that he is still concerned whether this letter will have any effect on our application. He added that he feels that this letter came about because of a letter that was written back in November by the County Council. He read from a copy of minutes of a meeting of VCOG. where it was stated that VCOG would endorse all projects submitted, therefore he felt we would have no trouble with our application. If this application does not go through. he feels that the responsibility of the refusal would have to be shared by the VCOG. Councilman Dietz stated that he has spoke with all of the members of VCOG and none of them knew about the letter written by Mr. Applebee. He acted on his own outside of VCOG. RESOLUTIONS: RES.. NO. 685 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDGEWATER. FLORIDA ACCEPTING THE BID OF HIGGENBOTHAM CHEVROLET OLDSMOBILE. INC.. OF NEW SMYRNA BEACH. FLORIDA FOR THE AMOUNT OF $15,900.00 FOR THE PURCHASE OF TRUCKS. ONE HAVING A CAB AND CHASSIS AND ONE HAVING A CAB AND CHASSIS WITH A 5 CUBIC YARD DUMP BED INSTALLED. FOR THE STREET DEPARTMENT OF THE CITY OF EDGEWATER. FLORIDA. AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO A CONTRACT WITH HIGGEN- BOTHAM CHEVROLET OLDSMOBILE. INC.. FOR THE PURCHASE OF SAID VEHICLES. REPEALING ALL RESOLUTIONS IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE THEREFORE. Assistant Attorney Woods read the Resolution in full. Councilman Sikes made a motion to adopt the Resolution. being seconded by Councilman Dietz. Upon roll call vote said motion CARRIED. 5-0. RES. NO. 686 A RESOLUTION APPROVING THE APPOINTMENTS OF THE EDGEWATER VOLUNTEER FIRE DEPARTMENT. INC. AND NAMING AND DESIGNATING OFFICERS OF SAID EDGEWATER VOLUNTEER FIRE DEPARTMENT. INC. PROVIDING THEY SHALL RECEIVE NO SALARY, PROVIDING THEY SHALL EACH SERVE FOR ONE YEAR. AND PROVIDING AN EFFECTIVE DATE THEREFORE. Assistant Attorney Woods read the Resolution in full. -5- . . o o Tape 4A Councilman Riggs made a motion to adopt the Resolution, being seconded by Councilwoman Webber. Upon roll call vote said motion CARRIED, 5-0. ORDINANCES: None OLD BUSINESS: The City Clerk stated that we had a letter on the agenda last week from May, Zima and we tabled it for a full Council. Mayor Armstrong stated that we have a dead line and we should get something done. He explained that we have compiled everything that we need, however there is quite a bit of work left to be done. The City Clerk read the letter to the Council again. Councilman Dietz made a motion that we go ahead and give May, Zima a contract to finish our audit, and authorize the inventory to be done by the auditors being seconded by Councilman Riggs. Upon roll call vote said motion CARRIED, 5-0. Councilman Dietz explained that he has furnished Mr. Fernandez with the figures he needed in regard to the census. He is going to make a study with this and then they are going to make an appointment with Florida Power and Light to find out where the discrepancy is. He said that he will report to the Council when Mr. Fernandez finishes his study. There was discussion about the meeting of the East Central Florida Regional Planning Council (E.D.A.). It was agreed that every member of the Council who can go,should attend this meeting. NEW BUSINESS: The City Clerk read the proposals for the electrical work to be done at the City garage. Councilman Sikes stated that all of the proposals are under $2,000, and he made a motion that we turn these proposals over to Mayor Armstrong and that he and Mr. Martine decide which one they would like to do the work, being seconded by Councilman Dietz. Upon roll call vote said motion CARRIED, 5-0. Councilman Dietz make a motion that we table the discussion on the C.D./ Rescue room renovation, being seconded by Councilman Sikes. Upon roll call vote said motion CARRIED, 5-0. MISCELLANEOUS: The City Clerk asked if it is alright with everyone about the full page ad thanking all the people who helped during the fire. It was agreed that this is a good idea. The City Clerk stated that we need to know which day is going to be taken off for Christmas and New Years. The Street Department always has a party and they would like to know so that they can plan accordingly, and they can also make arrangements for the garbage pick up. It was mutually agreed that the employees would be given the Friday before Christmas and New Years off. -6- '. o o Councilman Riggs stated that the Police Department needs walkie talkies. The Chief of Police was instructed to get prices on this for the next meeting. Councilman Dietz stated that instead of buying radios for each of the Water trucks, he is going to buy two pagers, and they are a lot cheaper. Mayor Armstrong stated that soon we will be turning on Christmas lighting, and there are quite a few bulbs out and some repairs which will have to be made. He talked to Ronnie Moore, from Florida Power and Light, and he is willing to do this at his straight rate of pay. He also volunteered to get some help to do the work at the little league ball field. ADJOURNMENT: Councilman Riggs made a motion to adjourn, being seconded by Councilman Dietz. Said motion CARRIED. MINUTES TAKEN BY: Sue Blackwell Debbie Sigler 4J~..Y ~~ YE=->1 Mayor /' ~~ ) 9ci;;v. ~~ Cou ilwoman ATTEST: ~~/ s$/u) ~ Counci n ~4iL~ Councilman 6 1:: ~/ City Clerk Approved this ~O~day of ~, 1976 ~ ------ . ~Y- ~-v~L-~ May r -7 - f' . . . o GENERAL FUND: Oasis Car Wash City of Edgewater WW & SS News Journal Corp. Discount Glass Company American Hardware Eagle Stores New Smyrna Builders Supply Red & White Southern Paint Fla. Assoc of City Clerks J. E. Tumblin Agency WATER AND WASTEWATER: City of Edgewater WW & SS News Journal Corp. Higgin Botham Daytona Armature Works Electrical Construction Ecodyne Sav-On Utility Supplies Ha rry P. Leu Fox Firestone Store Alford Electric Motor Repairs New Smyrna Commercial Printing <.) BILLS AND ACCOUNTS November 29, 1976 P.O. Street, Ball pk. Non Departmental Street P.O. P.O. P.O. Com. Ctr.,City Hall P.O. CityClk. Prop. & Liability coverage 20.50 8.25 4.20 18.87 35.63 17.05 243.75 4.44 14.67 10.00 2,385.00 2,762.36 Wastewater Wastewater Water and Wastewater Wastewater Wastewater Wastewater Water Wastewater Wastewater Wastewater Water and Wastewater 6.60 10.50 9,790.00 248.57 9.97 200.72 76.54 223.80 5.58 535.65 32.50 11 ,140.43