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03-01-2021City Council City of Edgewater Meeting Agenda 104 N. Riverside Drive Edgewater, FL 32132 Mike Thomas, Mayor Christine Power, District 1 Gigi Bennington, District 2 Megan O'Keefe, District 3 Jonah Powers, District 4 Council Chambers6:00 PMMonday, March 1, 2021 We respectfully request that all electronic devices are set for no audible notification. 1. CALL TO ORDER and ROLL CALL, PLEDGE OF ALLEGIANCE, INVOCATION 2. APPROVAL OF MINUTES None at this time. 3. PRESENTATIONS/PROCLAMATIONS/PLAQUES/CERTIFICATES/DONATIONS Southeast Volusia Manufacturing & Technology Coalition Updatea. SEVMTC Update Winter 2021Attachments: 4. CITIZEN COMMENTS This is the time for the public to come forward with any comments they may have. Citizen comments relating to any agenda matter may be made at the time the matter is before Council. Please state your name and address, and please limit your comments to three (3) minutes or less. 5. APPROVAL OR CHANGES/MODIFICATIONS TO THE AGENDA 6. CITY COUNCIL REPORTS 7. CONSENT AGENDA All matters listed under the consent agenda are considered to be routine by the City Council and will be acted upon by one motion. There will be no separate discussion of these items unless discussion is desired by a member of the Council, in which case the Mayor will remove that item from the consent agenda and such item will be considered separately. Zerbini Family Circus Site Lease Agreementa. Zerbini 2021 April 21 and 22 Edgewater Fl Hawks ParkAttachments: Page 1 City of Edgewater Printed on 2/19/2021 March 1, 2021City Council Meeting Agenda Hart Avenue Improvements Project - Stormwater Plans Update and Water Main Improvements b. Mead & Hunt Proposal - Hart Ave Drainage Imp Update and Bidding 1-25-21.pdfAttachments: 8. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS Resolution 2021-R-02 Authorizing City Manager and Staff to Apply for Florida Fish and Wildlife Conservation Commission Grant Funds to Design and Permit Proposed New Boat Ramps and Amenities a. 2021-R-02 Boat Ramp Grant - FWC New Proposed South Boat Ramp Park Edgewater Parcel Map (2) Engineers Estimate of Cost - 02-01-21 Attachments: 1st Reading - Ordinance No. 2021-O-02; The City of Edgewater requesting an amendment to the Comprehensive Plan Capital improvements Element (CIE) and the Capital Improvement Program (CIP). b. 2021-O-02 - CIE CIP Attachments: 1st Reading Ordinance No. 2021-O-03: John Massey, requesting a Zoning Map Amendment for property located at 700 Massey Ranch Boulevard c. 2021-O-03 Location Map Aerial Map Zoning Map PUD Agreement Attachments: 9. BOARD APPOINTMENTS None at this time. 10. OTHER BUSINESS Edgewater Expo and Rotary Club of Edgewater requesting waiver of fees to use Hawks Park and amphitheater and permission for a beer garden for Edgewater Family Fest Event March 6, 2021 a. Family Fest 21 Flyer (2) Special Activity Permit - Edgewater Expo Certificate of Liability Insurance Edgewater Family Fest March 6th Site Plan Attachments: Page 2 City of Edgewater Printed on 2/19/2021 March 1, 2021City Council Meeting Agenda Granicus Agreement Renewalb. GranicusAttachments: Strategic Planning and Goal Settingc. Edgewater-Strategic Planning ProposalAttachments: 11. OFFICER REPORTS a. City Clerk b. City Attorney c. City Manager 12. CITIZEN COMMENTS 14. ADJOURN Pursuant to Chapter 286, F.S., if an individual decides to appeal any decision made with respect to any matter considered at a meeting or hearing, that individual will need a record of the proceedings and will need to ensure that a verbatim record of the proceedings is made. The City does not prepare or provide such record. In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any of these proceedings should contact City Clerk Bonnie Brown, CMC, 104 N. Riverside Drive, Edgewater, Florida, telephone number 386-424-2400 x 1102, 5 days prior to the meeting date. If you are hearing or voice impaired, contact the relay operator at 1-800-955-8771. Page 3 City of Edgewater Printed on 2/19/2021 City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:AR-2021-5220,Version:3 COUNCIL AGENDA ITEM SUBJECT: Southeast Volusia Manufacturing & Technology Coalition Update DEPARTMENT: Economic Development SUMMARY: Southeast Volusia Manufacturing &Technology Coalition Update:partnership between Edgewater,Oak Hill and New Smyrna Beach to work together as one economic region to help provide Team Volusia with specific site information,incentives,and the inner workings of the economic region to better promote the area to attract higher paying jobs in the fields of aviation,manufacturing,technology,space transportation and space commerce supply chain industries. BUDGETED ITEM:☐ Yes ☐ No ☒ Not Applicable BUDGET AMENDMENT REQUIRED:☐ Yes ☐ No ☒ Not Applicable RECOMMENDED ACTION: None at this time. City of Edgewater Printed on 2/18/2021Page 1 of 1 powered by Legistar™ Winter 2021 1 Southeast Volusia Manufacturing &Technology Coalition (SEVMTC) Formerly Southeast Volusia Marketing Initiative (SEVMI) Progress Report TODAY’S OBJECTIVES •Improve Understanding of SEVMTC •Progress Report on Plan •Next Steps: •Finish Videos and share / promote •Phase II Of Plan •Capabilities •Relationships with Partners •Team Volusia, CEO Business Alliance, Volusia County •ERAU, DSC, UCF •Career Source •KSC Office of Small Business Programs •Space Foundation •Space Florida •Partnership between 3 Cities •Edgewater •New Smyrna Beach •Oak Hill •Cities asked SEV Chamber of Commerce to help coordinate efforts •Working together as one economic region to create higher paying jobs 3 WHO ARE WE? A message from the future…from Southeast Volusia. Florida’s wild blue yonder… SEVMTC MISSION & VISION Our Mission To brand, market and promote Southeast Volusia as an attractive place to do business with an emphasis on manufacturing, technology and value added industries. Our Vision “Southeast Volusia is recognized globally as competitive, business friendly, economically strong community with a high quality of life.” 4 LOCATED WITHIN FLORIDA HIGH TECH CORRIDOR 5 Southeast Volusia Map Source: Space FL TARGETED INDUSTRIES •Aerospace & Aviation Manufacturing •Space Commerce Supply Chain (See Bryce Report) •Computer & Electronic Product Manufacturing •Machine Manufacturing / Medical Equipment & Supplies •Specialty Business 6 TIME LINE •Since 2016 – partnership between Edgewater, Oak Hill and New Smyrna Beach and SEV Chamber of Commerce •Mission: not to duplicate efforts of Team Volusia. To assist Team Volusia with recruitment of space commerce supply chain companies to SEV – aerospace, technology, aviation •Plan Approved 2017 by all three cities •Site Readiness •Bryce Report •Promotion / Advertising •Website •Social Media Campaign •Videos (3 min, 1 min, 30 seconds) current project 8 9 10 PLAN STATUS Current Plan Goals Included Goal 1 – Establish Organizational Structure 3 Cities – NSB, Oak Hill, Edgewater SEV Chamber of Commerce Goal 2 – Review and Revise Strategic Marketing Plan Business Input Team Volusia Atlas Marketing Goal 3 – Develop a Regional Identity and Brand Goal 4 – Develop Professional Website, Social Media, and Other Marketing Tools Provide to Team Volusia Goal 5 – Establish Collaborative Approach to Prospect Relations Goal 6 - Build a Positive Relationship with Landowners, Industrial Developers and Commercial Brokers Laurie Boehm APACHE-LOGICAL JV KSC Office of Small Business Programs NASA Mentor Protégé Program Paul Sohl, CEO Florida High Tech Corridor Council Robin King, CEO Career Source Flagler / Volusia Maritza Martinez-Guerrero Associate VP, Division of Government and Community Relations and Director, Office of Community Relations / Economic Development University of Central Florida Team Volusia Keith Norden, CEO CEO Business Alliance Dr. Kent Sharples, CEO RELATIONSHIPS Diane Dimeff Space Commerce - Chief Advisor The Space Foundation Sherryl Weems Associate Vice President, Mary Karl College of WF & Continuing Education Daytona State College Rodney Cruise Senior Vice President and Chief Operating Officer Embry-Riddle Aeronautical University Dale Ketcham, Vice President Government & External Relations Space Florida Volusia County Economic Development Helga Van Eckert, Director …. AND MANY MORE! WEBSITE A message from the future…from Southeast Volusia HOW CAN YOU HELP? FOLLOW, LIKE & SHARE SOCIAL MEDIA •https://www.sevolusia.com/ •https://www.facebook.com/search/top?q=south east%20volusia%20manufacturing%20and%2 0technology%20coalition •https://www.linkedin.com/company/southeast- volusia-manufacturing-and-technology- coalition/ •Videos •https://youtu.be/cnwhxWSJqpw •https://youtu.be/Vv8U6pr36HQ •https://youtu.be/BND4hAe-Mi0 REGIONAL IS THE NEW LOCAL WE MUST ALL THINK, TALK AND ACT AS ONE ECONOMIC REGION 15 Everything that we do, we should do together as ONE ECONOMIC REGION 16 SOUTHEAST VOLUSIA MANUFACTURING & TECHNOLOGY COALITION Next Steps: 1.Launch Videos 2.Create SEVMTC Plan Phase II 1.Goals 2.Objectives 3.Action Items 3.Nurture Relationships City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:AR-2021-5227,Version:2 COUNCIL AGENDA ITEM SUBJECT: Zerbini Family Circus Site Lease Agreement DEPARTMENT: Parks & Recreation SUMMARY: Zerbini Family Circus,Inc.began hosting shows in Edgewater 2018 with dogs,ponies and camels at Hawks Park.In 2020,due to COVID,the Circus canceled their show circuit.Zerbini Circus has donated $500 towards the Scholarship Fund each of the years’s that they have been here in Edgewater.Zerbini Family Circus is requesting the dates of April 21 & 22, 2021 at Hawks Park and to donate $500 to the Scholarship Fund. BUDGETED ITEM:☐ Yes ☐ No ☒ Not Applicable BUDGET AMENDMENT REQUIRED:☐ Yes ☐ No ☒ Not Applicable RECOMMENDED ACTION: Motion to approve Zerbini Family Circus Site Lease and authorize the City Manager to sign the agreement. City of Edgewater Printed on 2/18/2021Page 1 of 1 powered by Legistar™ City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:AR-2021-5231,Version:1 COUNCIL AGENDA ITEM SUBJECT: Hart Avenue Improvements Project - Stormwater Plans Update and Water Main Improvements DEPARTMENT: Environmental Services SUMMARY: The City originally retained Quentin L.Hampton Associates,Inc.to design the Hart Avenue Drainage Improvements project in 2012.The plans were developed to 90%completion and were then suspended. Subsequent to that design effort,the City was awarded a Hazard Mitigation Grant Program (HMGP)grant for environmental review and design only in the amount of $22,500.The intent of the grant application was to acquire a frequently flooded residence at 405 Hart Avenue,demolish the house and turn the lot into a stormwater treatment pond. Subsequently,the City was awarded a Community Development Block Grant (CDBG)through the Department of Economic Opportunity (DEO)for the Hart Avenue Drainage Improvements project in the amount of $1,821,734.This project consists of construction of additional stormwater improvements in this neighborhood. Part of the City matching funds for the CDBG grant was to pay for any remaining engineering fees associated with the drainage improvement design and engineering and to improve the water mains in the neighborhood, many of which are at the end of their useful life.The water main improvements will also include the expansion of fire protection to areas in this neighborhood where it is currently lacking.The attached proposal includes an estimated cost from Mead &Hunt,Inc.(formerly known as Quentin L.Hampton Associates,Inc.)in the amount of $82,079, which includes these engineering services through the bidding phase. BUDGETED ITEM:☒ Yes ☐ No ☐ Not Applicable BUDGET AMENDMENT REQUIRED:☒ Yes ☐ No ☐ Not Applicable 440-5555-580.63.10 $57,369 449-5555-580.63-10 $24,710 RECOMMENDED ACTION: Motion to approve the proposal from Mead & Hunt, Inc. City of Edgewater Printed on 2/18/2021Page 1 of 1 powered by Legistar™ Mead & Hunt | 4401 Eastport Parkway, Port Orange, FL, 32127 | 386-761-6810 | meadhunt.com bdewees@CITYOFEDGWATER.com January 25, 2021 Brenda Dewees Public Works Director City of Edgewater P.O. Box 100 Edgewater, FL 32032 SUBJECT: HART AVENUE AREA DRAINAGE AND WATER MAIN IMPROVEMENTS PLANS UPDATE, PERMITTING AND BIDDING SERVICES SCOPE OF SERVICES AND FEE ESTIMATE Dear Ms. Dewees, In accordance with your request, we are pleased to offer the enclosed scope of services and fee estimate for the above referenced project. As we understand it, the City desires Mead & Hunt to perform plan update, permitting and bidding assistance services on the above referenced project. This project has laid dormant for several years since our firm had taken the design and permitting to 90% completion before the City requested us to hold on further progress. Additionally, the City would like to replace the water mains on the streets being improved. The attached scope of services and fee estimate describes proposed professional services Mead & Hunt understands are required with associated expenses. Mead & Hunt is well qualified to provide these services. We appreciate this opportunity to continue to be of service. If you have any questions or require further assistance, please do not hesitate to call. Respectfully, Andrew M. Giannini, P.E. Senior Project Manager David A. King, P.E. Vice President/Business Unit Leader DAK/AMG:bf cc: Randy Coslow, City of Edgewater Enclosure: Scope of Services & Fee Estimate Brenda Dewees January 25, 2021 Page 1 Mead & Hunt | 4401 Eastport Parkway, Port Orange, FL, 32127 | 386-761-6810 | meadhunt.com CITY OF EDGEWATER HART AVENUE DRAINAGE AND WATER MAIN IMPROVEMENTS PLANS UPDATE, PERMITTING AND BIDDING SERVICES SCOPE OF SERVICES AND FEE ESTIMATE The City of Edgewater (CITY) and Mead & Hunt (MEAD & HUNT) entered into a Professional Services Agreement for Continuing Professional Engineering Services, RFQ #19-GS-11 dated effective November 18, 2019 and is referred herein as the Contract. Background: The original scope of work included a conceptual design routing of new stormwater facilities along Hart Avenue with no additional stormwater treatment facilities (ponds) expected to be required. An alternate additive project was later included with potential to re-route an existing side lot drainage pipe along Palm Way, Old County Road and Pine Bluff Street. The CITY has obtained permits for the previous work from SJRWMD and would like to proceed with the project. However, the CITY also would like to replace obsolete water mains in the area of drainage improvements which includes Hart Avenue, W. Pine Bluff Street, W. Palm Way, W. Ocean Way, Bryson Drive, Snyder Street, Union Street and Connecticut Avenue. A total length of 5,470 LF of water main is proposed to be replaced. The CITY also has obtained the property at 405 Hart Ave which has an existing structure. The CITY would like to include demolition of the structure and construction of an offline detention pond with pollutant removal material included in the bottom of the pond. SCOPE OF SERVICES Project Coordination and Invoicing MEAD & HUNT’S Project Manager (PM) will initiate the project and manage the budget and schedule, manage project staffing, review sub-consultant invoices, manage project coordination, and schedule quality management processes for work products. The PM will monitor progress throughout the project and prepare monthly invoices for the CITY. It is assumed that these services will cover the estimated eight (8) month project duration which is to the award of the project. Project Kick-Off Meeting MEAD & HUNT will conduct a project kick-off meeting with the project team and CITY staff to review project goals, scope of work, project schedule and administrative issues. Following the meeting, MEAD & HUNT will prepare written minutes of the project meeting and distribute to the attendees. Brenda Dewees January 25, 2021 Page 2 Mead & Hunt | 4401 Eastport Parkway, Port Orange, FL, 32127 | 386-761-6810 | meadhunt.com Quality Assurance / Quality Control MEAD & HUNT will implement a quality assurance and control process, which includes: •Independent technical review of alternatives developed and evaluated, and recommendations made by the project team. Reviews will include evaluations of constructability, performance, and conflicts. •Independent review of the project technical work products before its submission to the CITY. Deliverables – Project Management •Meeting Agendas and Summaries •Monthly Invoices 2.PHASE 2 – STORMWATER DESIGN UPDATE MEAD & HUNT will visit the site to determine field conditions and meet with CITY staff to review the existing plans and discuss proposed pond to be constructed at 405 Hart Avenue. MEAD & HUNT shall update the design documents to include the pond and any additional improvements such as underdrains or control structure. A geotechnical report will be required to determine the permeability of the existing soils. Calculations will be performed to show the pond recovers the volume within the required time period. An allowance is included for the geotechnical investigation. The topographic and boundary survey of the lot at 405 Hart Avenue shall be provided by the City. The project documents shall include specifications for the proper demolition and removal of the structure at 405 Hart Avenue meeting environmental requirements. 3.PHASE 3 – WATER MAIN DESIGN Task 3.1 – 60% Design Development MEAD & HUNT will prepare 60% documents for review by the CITY. Documents will include the following information: topographic survey including rights-of-way and easements for the additional water main route, plan view for each street with water main improvements, cross-sections and details, as needed. City to provide location of existing facilities (size, type, materials). The 60% submittal package will be submitted to the CITY for review and comment. The submittal will include the items shown in the deliverable section below. A comment/response log will be started after the 60% design submittal to document how the CITY’s comments are addressed. It is assumed the CITY will conduct their review in a two-week period, and a meeting will be held at the end of the CITY’s review. Brenda Dewees January 25, 2021 Page 3 Mead & Hunt | 4401 Eastport Parkway, Port Orange, FL, 32127 | 386-761-6810 | meadhunt.com MEAD & HUNT will schedule and attend a 60% design review meeting to review the CITY’s comments on the design drawings and specifications. Comments received will be incorporated into the 90% design documents. Deliverables – 60% Design •60% Design Drawings •60% Specifications •60% Engineer’s Opinion of Probable Construction Cost (EOPCC) Task 3.2 – 90% Design Development Based on the CITY’s 60% review comments and discussions at the 60% review meeting, MEAD & HUNT will advance the 60% design drawings to 90% completion. MEAD & HUNT will advance the 60% technical specifications to the 90% level for construction of the new facilities. The MEAD & HUNT’s 60% EOPCC will be updated for the 90% submittal. The 90% submittal package will be prepared and submitted to the CITY and permitting agencies for review and comment. The submittal will include the items shown in the deliverable section below. A comment/response log will be included with the submittal to document how the CITY’s comments from the 60% review meeting are addressed in the 90% submittal. It is assumed the CITY will conduct their review in a two-week period, and a meeting will be held at the end of the CITY’s review. MEAD & HUNT will schedule and attend a 90% design review meeting to review the CITY’s comments on the design drawings and specifications. Comments received will be incorporated into the 100% design documents. Deliverables – 90% Design •90% Design Drawings •90% Specifications •90% EOPCC •60% Comment/Response Log Task 3.3 – 100% Design Development Based on the CITY’s 90% review comments and discussions at the 90% review meeting, MEAD & HUNT will advance the 90% design drawings to 100% completion. MEAD & HUNT will advance the 90% technical specifications to the 100% level for construction. The MEAD & HUNT’s 90% EOPCC will be updated for the 100% submittal. Brenda Dewees January 25, 2021 Page 4 Mead & Hunt | 4401 Eastport Parkway, Port Orange, FL, 32127 | 386-761-6810 | meadhunt.com The 100% submittal package will be submitted to the CITY for review and comment. The submittal will include the items shown in the deliverable section below. A comment/response log will be included with the submittal to document how the CITY’s comments from the 90% review meeting are addressed in the 100% submittal. Deliverables – 100% Design •100% Design Drawings •100% Specifications •100% EOPCC •90% Comment Response Log MEAD & HUNT will make an application to the following agencies for the listed permits: •SJRWMD – Environmental Resource Permit Letter Modification •Volusia County Health Department – Notice of Intent to Use the General Permit for Construction of Water Main Extensions for PWSs [DEP Form No. 62-555.900(7)] •FDOT Right-of-Way Utility Permit Environmental Resources Permit MEAD & HUNT will draft permit modification letter and submit to SJRWMD. An allowance has been included for permit application fees. MEAD & HUNT will respond to one (1) Requests for Additional Information (RAIs) from SJRWMD. A pre-application meeting is not included. Specific Permit to Construct PWS Components MEAD & HUNT will prepare and submit the permit application in accordance with the specific permit requirements and input from the pre-application meeting. Permit applications will be submitted after the 90% design has been reviewed and accepted by the CITY. The CITY will receive one (1) electronic copy of final applications and permits. Permit fees are included as an allowance in the reimbursables. FDOT Right-of-way Utility Permit MEAD & HUNT will draft a FDOT right-of-way utilization permit for the connection of the water mains which are in the FDOT US1 right-of-way and submit to FDOT. A pre-application meeting is not included. MEAD & HUNT will respond to up to one (1) Request for Additional Information (RAI) from each agency as part of the permit application process. MEAD & HUNT will respond to RAI’s in a timely manner to minimize any potential schedule impacts. Phase 4 - Permitting4. Brenda Dewees January 25, 2021 Page 5 Mead & Hunt | 4401 Eastport Parkway, Port Orange, FL, 32127 | 386-761-6810 | meadhunt.com 5. PHASE 5 – BIDDING ASSISTANCE MEAD & HUNT will prepare contract documents including construction plans and technical specifications (per CITY standard documents). MEAD & HUNT will assist the CITY in the advertisement for bids; prepare project documents for CITY to distribute electronically to bidders via Procure Now, answer questions from bidders, prepare addenda as necessary, attend pre-bid conference, and attend the bid opening, if needed. MEAD & HUNT will evaluate all submitted bids for accuracy/completeness and prepare bid tabulation. The qualifications of the low bidder(s) will be evaluated. This work also includes the evaluation of any alternate bid work or materials. MEAD & HUNT will deliver the bid tabulation and a ‘Recommendation of Award’ letter to the CITY. Exclusions: The following services are not included: construction phase services, funding assistance, biological services, easement acquisition, and all work not specifically described herein. Compensation MEAD & HUNT proposes to complete the above stated work for an estimated fee of $82,079.00. These fees are based on the attached estimated man hour schedule as Attachment ‘B’. All fees, except for Sub- Consultant/ Reimbursables shall be lump sum. Sub- Consultant /Reimbursables will be based on actual cost. Phase 1 – Project Management $12,060 Lump Sum Phase 2 – Stormwater Design Update $4,352 Lump Sum Phase 3 – Water Main Design $33,224 Lump Sum Phase 4 - Permitting $5,787 Lump Sum Phase 5 – Bidding Assistance $5,156 Lump Sum Phase 6 – Subconsultants/reimbursables/permit fees $21,500 Actual Cost TOTAL $82,079 Schedule Mead & Hunt estimates the work to be completed according to the following: Kickoff meeting, obtain existing data, survey and geotechnical investigation 30 days from NTP 60% Design deliverables 60 days from receipt of survey City review and response 10 days from receipt of 60% design Brenda Dewees January 25, 2021 Page 6 Mead & Hunt | 4401 Eastport Parkway, Port Orange, FL, 32127 | 386-761-6810 | meadhunt.com 90% Design deliverables 30 days from receipt of 60% design comments City review and response 15 days from receipt of 90% design Permitting (submittal) 30 days from receipt of 90% design comments Final Plans & Specs 15 days from receipt of permits Bidding estimated 60 days from City advertisement Accepted by: CITY OF EDGEWATER Approved by: MEAD & HUNT, INC. By: By: Name: Name: David A. King, P.E. Title: Title: Vice President/Business Unit Leader The above person is authorized to sign for Client and bind the Client to the terms hereof. Date: Date January 25, 2021 “PURSUANT TO FLORIDA STATUTE SECTION 558.0035, AN INDIVIDUAL EMPLOYEE OR AGENT OF MEAD & HUNT INC., MAY NOT BE HELD INDIVIDUALLY LIABLE FOR NEGLIGENCE.” IF THE CONTRACTOR (MEAD & HUNT, INC.) HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S (MEAD & HUNT, INC.’s) DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT (PROPOSAL), CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT CITY HALL, CITY OF EDGEWATER, 104 N. RIVERSIDE DRIVE, EDGEWATER, FL 32132, City Clerk, Robin L. Matusick, (386) 424-2400, Ext. 1102, rmatusick@CITYOFEDGEWATER.ORG. Phase Description Senior Associate, Principal Project Engineer Engineer I Technician II Administrative Assistant Total Task ($) Hourly Rate $ 201.00 $ 169.00 $ 124.00 $ 112.00 $ 92.00 See Below 1 Project Management Project Coordination and Invoicing (6 mo x 10 hrs/mo)60 0 0 0 0 $ 12,060.00 Subtotals 60 0 0 0 0 $ 12,060.00 2 Stormwater Design Update Meet with City to determine pond and structure configurations 0 2 2 0 0 $ 586.00 Prepare pond design and stormwater calculations for submittal 0 4 8 0 4 $ 2,036.00 Revise plans to include pond and appurtenances 0 2 4 8 0 $ 1,730.00 Subtotals 0 8 14 8 4 $ 4,352.00 3 Water Main Design Prepare 60% documents 2 8 20 60 36 $ 14,266.00 60% QA/QC 2 0 0 0 0 $ 402.00 60% Review Meeting 2 0 0 0 0 $ 402.00 Prepare 90% documents 2 8 16 36 16 $ 9,242.00 60% Comment/Response Log 0 2 0 0 0 $ 338.00 90% QAQC 0 4 0 0 2 $ 860.00 90% Review Meeting 2 4 0 0 0 $ 1,078.00 Prepare 100% documents 4 2 8 24 8 $ 5,558.00 90% Comment/Response Log 0 2 0 0 0 $ 338.00 100% QAQC 2 0 0 0 0 $ 402.00 100% Review Meeting 0 2 0 0 0 $ 338.00 Subtotals 16 32 44 120 62 $ 33,224.00 4 Permitting Specific Permit to Construct PWS Components (County)0 1 2 2 2 $ 825.00 Specific Permit to Construct PWS Components RAI 0 0 2 0 2 $ 432.00 Environmental Resource Permit (SJRWMD or FDEP)0 0 4 4 8 $ 1,680.00 Environmental Resource Permit RAI 0 1 2 0 2 $ 601.00 FDOT Right-of-Way Permit 0 1 8 2 2 $ 1,569.00 FDOT Right-of-Way Permit RAI 0 0 4 0 2 $ 680.00 Subtotals 0 3 22 8 18 $ 5,787.00 5 Bidding Assistance Prepare Bid Set plans and specs 1 2 0 2 4 $ 1,131.00 Attend pre-bid 0 2 0 0 2 $ 522.00 Address bidder's questions and prepare addenda 0 0 4 0 4 $ 864.00 Attend bid opening 0 2 2 0 0 $ 586.00 Evaluate bids, bid tab, and prepare award recommendation ltr 1 2 4 0 4 $ 1,403.00 Attend contract award at commission 2 0 2 0 0 $ 650.00 Subtotals 4 8 12 2 14 $ 5,156.00 CITY OF EDGEWATER HART AVENUE DRAINAGE UPDATE, WM IMPROVEMENTS AND BIDDING ASSISTANCE CITY OF EDGEWATER ESTIMATED MANHOUR SCHEDULE January 25, 2021 Page 1 of 2 CITY OF EDGEWATER HART AVENUE DRAINAGE UPDATE, WM IMPROVEMENTS AND BIDDING ASSISTANCE CITY OF EDGEWATER ESTIMATED MANHOUR SCHEDULE January 25, 2021 TOTAL ALL TASKS 80 51 92 138 98 $60,579.00 $60,579.00 6 Subconsultant/Reimbursables Breakdown: $21,500.00 Description Amount $82,079.00 Survey Allowance $ 16,000.00 Geotech Allowance $ 2,500.00 Printing/Reproduction/Postage/Permit Fees $ 3,000.00 Total $ 21,500.00 Lump Sum Total Subs/Reimbursables GRAND TOTAL Page 2 of 2 City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:2021-R-414,Version:2 COUNCIL AGENDA ITEM SUBJECT: Resolution 2021-R-02 Authorizing City Manager and Staff to Apply for Florida Fish and Wildlife Conservation Commission Grant Funds to Design and Permit Proposed New Boat Ramps and Amenities DEPARTMENT: Parks & Recreation SUMMARY: Florida Fish and Wildlife Conservation Commission Florida Boating Improvement Program Grant Application for Boating Access Facilities grant application due April 6,2021.This grant will allow the City of Edgewater to begin the planning stage for the new proposed boat ramp and amenities in the southern portion of the City next to Boston Whaler and Hacienda del Rio.Once all the Engineering and Permitting has been completed,the City is in a better position to apply for additional grants to build the new park,boat ramps,parking and other amenities. BUDGETED ITEM:☐ Yes ☒ No ☐ Not Applicable BUDGET AMENDMENT REQUIRED:☒ Yes ☐ No ☐ Not Applicable RECOMMENDED ACTION: Motion to approve Resolution 2021-R-02 authorizing the City Manager and staff to apply for the Florida Fish and Wildlife Conservation Commission Grant. City of Edgewater Printed on 2/18/2021Page 1 of 1 powered by Legistar™ 2021-R-02 1 RESOLUTION NO. 2021- R-02 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPLY FOR GRANT FUNDS PROVIDED BY THE FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION THROUGH THE FLORIDA BOATING IMPROVEMENT PROGRAM TO DESIGN AND OBTAIN PERMITS FOR THE PROPOSED NEW BOAT RAMPS AND RELATED AMENITIES ; REPEALING ALL RESOLUTIONS IN CONFLICT HEREWITH AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council is desirous to create a new boat ramp facility on property located at 4115 S. Ridgewood Avenue, Edgewater, Florida; WHEREAS, the design, permitting and installation of the new boat ramps and amenities at the property located at 4155 South Ridgewood Avenue, Edgewater, Florida 32141 (parcel ID #8538-01-00-0101) is expected to promote economic development within the City of Edgewater and the surrounding areas; and WHEREAS, the installation of the new boat ramps and amenities will bring a higher demand for use and provide a higher standard of safety. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Edgewater, Florida: Section 1. The City Council of the City of Edgewater hereby authorizes the City Manager, and City staff to apply for and administer grant funds sought from the Florida Fish and Wildlife Conservation Commission Florida Boating Improvement Program Tier I funding for Boating Access Facilities. 2021-R-02 2 Section 2. The City Manager has authorized Samantha Bergeron, Director of Parks & Recreation to be the Project Administrator for this Grant. Section 3. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 4. This resolution shall take effect upon adoption. After Motion to approve by ________________________________________ with Second by ___________________________________________, the vote on this resolution was as follows: AYE NAY Mayor Mike Thomas ______ ______ Councilwoman Christine Power ______ ______ Councilwoman Gigi Bennington ______ ______ Councilwoman Megan O’Keefe ______ ______ Councilman Jonah Powers ______ ______ PASSED AND DULY ADOPTED this ________ day of __________________, 2021. ATTEST: CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA ______________________________ By:___________________________ Bonnie Brown Mike Thomas City Clerk Mayor For the use and reliance only by the City of Edgewater, Florida. Approved as to form and legality by: Aaron R. Wolfe, Esquire City Attorney Doran, Sims, Wolfe & Yoon Approved by the City Council of the City of Edgewater at a meeting held on this 1st day of March, 2021 under Agenda Item No 8_____. City of Edgewater Location: 4115 S RIDGEWOOD AVE, EDGEWATER, 32141 parcel number 853801000101 N City of Edgewater Future Park Conceptual Plan: 5 boat Ramps, 100 Parking spaces, restroom, future building, recreational pier Location: 4115 S RIDGEWOOD AVE, EDGEWATER, 32141 parcel number 853801000101 N City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:2021-O-02,Version:1 COUNCIL AGENDA ITEM SUBJECT: 1st Reading -Ordinance No.2021-O-02;The City of Edgewater requesting an amendment to the Comprehensive Plan Capital improvements Element (CIE) and the Capital Improvement Program (CIP). DEPARTMENT: Development Services SUMMARY: Amend the Comprehensive Plan by updating the Capital Improvements Element (CIE)and the accompanying Capital Improvement Program (CIP). BACKGROUND The CIE identifies the capital improvements that are necessary for implementation of the Comprehensive Plan and ensure maintenance and achievement of Level of Service (LOS)standards for concurrency related facilities,i.e.transportation,potable water,sanitary sewer,schools,recreation and open space,stormwater and solid waste. Projects necessary to ensure that any adopted level-of-service standards are achieved and maintained for the 5-year period must be identified as either funded or unfunded and given a level of priority. The amended CIE shall be submitted to the Florida Department of Economic Opportunity after adoption. At their regular meeting of January 13,2021,the Planning and Zoning Board voted to send a favorable recommendation to City Council for the request. BUDGETED ITEM:☐ Yes ☐ No ☐ Not Applicable BUDGET AMENDMENT REQUIRED:☐ Yes ☐ No ☐ Not Applicable RECOMMENDED ACTION: Motion to approve Ordinance No. 2021-O-02. City of Edgewater Printed on 2/18/2021Page 1 of 1 powered by Legistar™ Strike through passages are deleted. 1 Underlined passages are added. 2021-O-02 ORDINANCE NO. 2021-O-02 AN ORDINANCE OF THE CITY OF EDGEWATER AMENDING THE COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT PROVIDING FOR PUBLICATION, HOLDING PUBLIC HEARINGS, TRANSMITTING THIS ADOPTED COMPREHENSIVE PLAN AMENDMENT TO THE FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY AND ANY OTHER UNIT OF LOCAL GOVERNMENT OR GOVERNMENTAL AGENCY THAT HAS REQUESTED A COPY OF THE ORDINANCE; PROVIDING FOR CONFLICTING PROVISIONS, SEVERABILITY AND APPLICABILITY AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the laws of Florida require the City to update the Capital Improvements Schedule annually; and WHEREAS, the existing Capital Improvements Element includes the 5-year schedule of projects that must be updated to reflect the City’s current 5-year plan; and WHEREAS, the Planning and Zoning Board, sitting as the City’s Local Planning Agency, held a Public Hearing on Wednesday, January 13, 2021, and recommended that the City Council approve the aforesaid Amendment to the City’s Comprehensive Plan. NOW, THEREFORE, BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA: PART A. AMENDMENT. Amending the Capital Improvements Element hereby described in Exhibit “A”. PART B. CONFLICTING PROVISIONS. All ordinances and resolutions, or parts thereof that are in conflict with this ordinance, are hereby superseded by this ordinance to the extent of such conflict. Strike through passages are deleted. 2 Underlined passages are added. 2021-O-02 PART C. EFFECTIVE DATE. This ordinance shall become effective upon its final adoption and as provided by general law. PART D. SEVERABILITY AND APPLICABILITY. If any portion of this ordinance is for any reason held or declared to be unconstitutional, inoperative, or void, such holding shall not affect the remaining portions of this ordinance. If this ordinance or any provisions thereof shall be held to be inapplicable to any person, property, or circumstance, such holding shall not affect its applicability to any other person, property, or circumstance. PART E. ADOPTION. After Motion to approve by with Second by , the vote on the first reading of this ordinance held on March 1, 2021, was as follows: AYE NAY Mayor Mike Thomas Councilwoman Christine Power Councilwoman Gigi Bennington Councilwoman Megan O’Keefe Councilman Jonah Powers After motion to approve by _________________________________________, with second by ________________________________________________, the vote on the second reading/public hearing of this ordinance held on , 2021 was as follows: Strike through passages are deleted. 3 Underlined passages are added. 2021-O-02 AYE NAY Mayor Mike Thomas Councilwoman Christine Power Councilwoman Gigi Bennington Councilwoman Meagan O’Keefe Councilman Jonah Powers Strike through passages are deleted. 4 Underlined passages are added. 2021-O-02 PASSED AND DULY ADOPTED this day of , 2021. ATTEST: CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA By: Bonnie Brown Mike Thomas City Clerk Mayor For the use and reliance only by the City of Edgewater, Florida. Approved as to form and legality by: Aaron R. Wolfe, Esquire City Attorney Doran, Sims, Wolfe, Ciocchetti & Yoon Approved by the City Council of the City of Edgewater at a meeting held on this day of , 2021 under Agenda Item No. 8 Strike through passages are deleted. 5 Underlined passages are added. 2021-O-02 EXHIBIT “A” City OF Edgewater, FL Capital Improvement Program FY 2020-2021 to 2021-2025 The Capital Improvement Program as set forth in this document is a long range planning tool for the City of Edgewater. The document reflects five years of capital outlay with the first year officially adopted as part of the fiscal year 2020-2021 budget by the City Council. The remaining years in the CIP serve as a planning guide, which is reviewed annually. The Capital Improvement Program (CIP) provides a planned and programmed approach to utilizing the City’s financial resources in the most responsive and efficient manner to meet its service and facility needs. The CIP serves as a “blueprint” for the future of the community. Development of the CIP requires integration of financial, engineering and planning functions. The CIP also incorporates needs identified in the Capital Improvements Element (CIE). The CIE focuses on anticipated infrastructure requirements for six facility types: Parks & Recreation, Solid Waste, Stormwater, Transportation, Water and Wastewater. The CIE focuses on service level standards and the land use plan adopted by the City Council in order to preclude deficiencies in adopted level of services. The CIP is developed to achieve the following results: Consolidating and coordinating all department requests with the goal of reducing unnecessary delays and coordinating individual departments’ improvement programs. Establishing a system of procedures and priorities by which each proposal can be evaluated in terms of public need, the comprehensive planning of the area and the interrelationships of projects and cost requirements. Scheduling capital projects over an extended period so the most efficient financial plan for the CIP can be achieved. Summary of Capital Improvements Facility Type FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total Environmental Services $8,990,628 $2,782,093 $3,937,568 $1,957,543 $2,209,534 $19,877,366 General Construction $176,017 $1,580,000 $2,085,000 $1,650,000 $1,875,000 $7,366,017 Public Works $1,400,000 $0 $0 $7,700,000 $0 $9,100,000 Total Capital Improvements Funded $10,566,645 $0 $0 $0 $0 $10,566,645 Total Capital Improvements Unfunded $0 $4,362,093 $6,022,568 $11,307,543 $4,084,534 $25,776,738 Total Capital Improvements $10,566,645 $4,362,093 $6,022,568 $11,307,543 $4,084,534 $36,343,383 Fund FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total General Fund $0 $322,500 $200,000 $200,000 $200,000 $922,500 Water and Sewer Fund $6,687,867 $3,660,880 $4,245,568 $2,722,227 $2,410,534 $19,727,076 Stormwater Fund $3,123,234 $986,213 $642,000 $660,316 $1,224,000 $6,635,763 Public Works Complex Fund $0 $0 $0 $7,700,000 $0 $7,700,000 Total Committed and Planned Funds $9,811,101 $4,969,593 $5,087,568 $11,282,543 $3,834,534 $34,985,339 **Figures are Cummulative Capital Improvements Revenue Sources FUNDING SOURCES FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FIVE YEAR TOTAL Capital Projects Fund Dirt Road Reduction Program 1/3 City funded - Trt General Fund -$ 66,667$ 66,667$ 66,667$ 66,667$ 266,668$ Dirt Road Reduction Program 2/3 City Special Assessment -$ 133,333$ 133,333$ 133,333$ 133,333$ 533,332$ Transfer from Stormwater Fund -$ 82,500$ -$ -$ -$ 82,500$ Veteran's Park Green Infrast Install County of Volusia -$ 10,000$ -$ -$ -$ 10,000$ LOGT 5 Cent -$ -$ -$ -$ -$ -$ Veteran's Park Green Infrast Transfer from Tree Mitigation Fund 30,000$ 30,000$ Capital Projects Fund Totals -$ 322,500$ 200,000$ 200,000$ 200,000$ 922,500$ Renewal and Replacement Stormwater Capital Project Fund Hart Avenue Stormwater Improvemts DEO @ 93%1,821,734$ -$ -$ -$ -$ 1,821,734$ New Hampshire/New York/Fernal Stormwater Improvements 779,000$ -$ -$ -$ -$ 779,000$ East Pine Bluff Stormwater Improvements -$ 118,107$ -$ -$ -$ 118,107$ Turgot/Fernal Stormwater Improvements -$ 296,800$ -$ -$ -$ 296,800$ Plaza and Hubbell Stormwater Improvements -$ -$ 146,000$ -$ -$ 146,000$ Hotel Dr Stormwater Improvements -$ -$ -$ 155,158$ -$ 155,158$ Transfer from Stormwater 522,500$ 571,306$ 496,000$ 505,158$ 695,333$ 2,790,297$ East Palm Way Stormwater Improvements -$ -$ -$ -$ 200,000$ 200,000$ Evergreen Avenue Stormwater Improvements -$ -$ -$ -$ 178,667$ 178,667$ IRB East & Virginia St Stormwater Improvements -$ -$ -$ -$ 150,000$ 150,000$ Renewal and Replacement Stormwater Capital Project Fund Totals 3,123,234$ 986,213$ 642,000$ 660,316$ 1,224,000$ 6,635,763$ Renewal and Replacement Capital Project Fund FEMA HMGP Grant (75%) to harden WWTP 225,000$ -$ -$ -$ -$ 225,000$ CDBG Sewer Lining West Park Ave & US 1 80,473$ -$ -$ -$ -$ 80,473$ Safe Room @ WWATP & Hardening of Ops Bld 25%75,000$ -$ -$ -$ -$ 75,000$ Safe Room @ ARWTP & Hardening of Ops Bld 100%300,000$ -$ -$ -$ -$ 300,000$ Note Resolution 5% of PY was Revenues 700,000$ -$ -$ -$ -$ 700,000$ Transfer from 440 Fund 500,000$ 1,201,922$ 1,295,568$ 1,297,227$ 985,534$ 5,280,251$ Debt proceeds for WWATP Sludge Dewatering -$ -$ 1,500,000$ -$ -$ 1,500,000$ Transfer CIP 1,307,394$ 1,958,958$ 1,450,000$ 1,425,000$ 1,425,000$ 7,566,352$ SRF Loan for Meadowlake/Woodbridge Reclaimed Extension -$ 500,000$ -$ -$ -$ 500,000$ SRF Loan for THM Precursor Removal 3,500,000$ -$ -$ -$ -$ 3,500,000$ Renewal and Replacement Capital Project Fund Total 6,687,867$ 3,660,880$ 4,245,568$ 2,722,227$ 2,410,534$ 19,727,076$ Public Works Complex Fund Transfer from Miscellaneous Funds -$ -$ -$ 7,700,000$ -$ 7,700,000$ Public Works Complex Funds Totals -$ -$ -$ 7,700,000$ -$ 7,700,000$ Total Revenues from All Sources 9,811,101$ 4,969,593$ 5,087,568$ 11,282,543$ 3,834,534$ 34,985,339$ CITY OF EDGEWATER, FLORIDA FIVE-YEAR CAPITAL IMPROVEMENT PLAN General Construction SOURCES Accounting String Revenue Name New Projects 2020-21 2021 -22 2022 -23 2023 -24 2024 -25 Totals 331-0000-312.42-10 LOGT 5 Cent ---$ -331-0000-3XX.XX-XX 331-0000-381.10-01 331-0000-331.39-03 331-0000-337.76-10 331-0000-381.XX-XX Dirt Road Reduction Program 1/3 City funded -trf General Fund Dirt Road Reduction Program 2/3 City Special Assement Transfer from Stormwater Fund Veteran's Park Green Infrast Install County of Volusia Veteran's Park Green Infrast InstallTransfer from Tree Mitiagation Fund -66,667 133,333 -82,500 -10,000 -30,000 66,667 133,333 ---66,667 133,333 ---66,667 133,333 ---$ $ $ $ $ 266,668 533,332 82,500 10,000 30,000 TOTAL SOURCES $ -$ 322,500 $ 200,000 $ 200,000 $ 200,000 $922,500 Accounting String Revenue Name New Projects 2020-21 2021 -22 2022 -23 2023 -24 2024 -25 Totals 331-5555-580.66-10 331-5555-580.66-10 331-5555-580.66-10 331-5555-580.66-10 331-5555-580.66-10 Ribbon Curb on Hibiscus: 16th to IRB Ribbon Curb on Hibiscus: 24th St to 30th St Ribbon Curb on Hibiscus: IRB to 24th Ribbon Curb on Riverside: Hamilton to Park Ave Ribbon Curb on Riverside: IRB to US-1 ----------70,000 200,000 180,000 ----------225,000 -$70,000 $200,000 $180,000 $225,000 $0 331-5555-580.66-10 Ribbon Curb on Riverside: Park Ave to IRB ----$0 331-5555-580.66-10 331-5555-580.66-10 331-5555-580.66-10 331-5555-580.66-10 331-5555-580.66-10 Dirt Road Reduction Program East Park Ave Sidewalk Improvements Road Resurfacing Sidewalk Replacements Veteran,s Park Green Install "City Tree Fund" 176,017 200,000 -200,000 150,000 30,000 200,000 85,000 200,000 150,000 200,000 -200,000 150,000 200,000 -200,000 150,000 $800,000 $85,000 $976,017 $600,000 TOTAL USES $ 176,017 $ 580,000 $ 1,085,000 $ 550,000 $ 775,000 $3,136,017 UNFUNDED -REQUESTED 331-5555-580.66-10 331-5555-580.66-10 331-5555-580.66-10 331-5555-580.66-10 331-5555-580.66-10 PROJECTS Road Resurfacing Ribbon Curb on Riverside: Park Ave to IRB Ribbon Curb on Mango Tree Dr : Park Ave to 12th Sidewalk Replacements Dirt Road Reduction Program TOTAL REQUESTED -UNFUNDED PROJECTS ST 1,046,223 350,000 200,000 150,000 133,333 1,000,000 2,160,000 -150,000 1,000,000 --150,000 -1,100,000 --150,000 -1,100,000 --150,000 -$5,246,223 $2,510,000 $200,000 $750,000 $133,333 $ 1,879,556 $ 3,310,000 $ 1,150,000 $ 1,250,000 $ 1,250,000 $8,839,556 CITY OF EDGEWATER, FLORIDA FIVE-YEAR CAPITAL IMPROVEMENT PLAN RENEWAL & REPLACEMENT CAPITAL PROJECT FUND SOURCES New Projects Accounting String Type 2020-21 2021 - 22 2022 - 23 2023-24 2024-25 Totals 444-0000-3XX.XX-XX FEMA HMGP Grant (75%)TO Harden WWTP 225,000 ---- $ 225,000 444-0000-337.71-10 CDBG Sewer Lining West Park Ave & US 1 80,473 $ 80,473 444-0000-337.71-10 Safe Room @ WWTP & Hardening of Ops Bldg 25 % 75,000 ---- $ 75,000 444-0000-337.71-10 Safe Room @ ARWTP & Hardening of Ops Bldg 100 % 300,000 ---- $ 300,000 444-0000-381.04-40 Note Resolution 5% OF PY W&S Revenues 700,000 ---- $ 700,000 444-0000-381.04-40 Transfer from 440 Fund 500,000 1,201,922 1,295,568 1,297,227 985,534 $ 5,280,251 444-0000-384.01-00 Debt proceeds for WWTP Sludge Dewatering --1,500,000 -- $ 1,500,000 444-0000-381.04-45 TRANSFER CIP 1,307,394 1,958,958 1,450,000 1,425,000 1,425,000 $ 7,566,352 444-0000-384.01-00 SRF Loan for Meadowlake/Woodbridge Reclaimed Extension 500,000 $ 500,000 444-0000-384.01-00 SRF Loan for THM Precursor Removal 3,500,000 $ 3,500,000 TOTAL SOURCES $ 6,687,867 $ 3,660,880 $ 4,245,568 $ 2,722,227 $ 2,410,534 $ 19,727,076 USES Accounting String New Projects Project Number Project Name Type 2020-21 2021 - 22 2022 - 23 2023-24 2024-25 Totals Waste System 444-5555-580.63-10 Perdita, Palmetto, Live Oak Water Improvements Water 200,000 ---- $ 200,000 444-5555-580.63-10 Plaza & Hubbell Water Improrvment Water --100,000 -- $ 100,000 444-5555-580.63-10 East Pine Bluff Water Improvements Water 193,922 $ 193,922 444-5555-580.63-10 Evergreen Ave Water Improvements Water 185,534 $ 185,534 444-5555-580.62-10 Safe Room @ ARWTP & Hardening of Ops Bldg Water 300,000 ---- $ 300,000 444-5555-580.63-10 THM Precursor Removal Process at ARTWTP Water 3,500,000 ---- $ 3,500,000 444-5555-580.63-10 Two Inch Water Line Replacements Water 200,000 200,000 200,000 200,000 200,000 $ 1,000,000 444-5555-580.63-10 Unspecified Water Water 300,000 300,000 300,000 300,000 300,000 $ 1,500,000 444-5555-580.63-10 Wildwood & Highland Water Main Replacement Water -208,000 --- $ 208,000 444-5555-580.63-10 Flexnet Smart Water Meter Network Water 492,394 493,958 495,568 497,227 $ 1,979,147 444-5555-580.63-10 New York ST Water Improvements Water 25,000 $ 25,000 444-5555-580.63-10 ARTWTP AUX power replacement (generator,enclosure & tank) Water 250,000 $ 250,000 $ 5,267,394 $ 1,395,880 $ 1,095,568 $ 997,227 $ 685,534 $ 9,441,603 Wastewater System 444-5555-580.62-10 Safe Room @ WWTP & Hardening of Ops Bldg Wastewater 300,000 ---- $ 300,000 444-5555-580.63-10 Unspecified Sewer Wastewater 300,000 300,000 300,000 300,000 300,000 $ 1,500,000 444-5555-580.63-10 WW-Septic Conversion: 15th & 16th Street Duplexes Wastewater -----$ -444-5555-580.62-10 WW-Septic Conversion: Beulah Dr Wastewater -----$ -444-5555-580.63-10 WW-Septic Conversion: E. of US-1: Cory Est. to Arbor Ln Wastewater ----- $ -444-5555-580.63-10 WW-Septic Conversion: E. of US-1: Omni & Godfrey to Poinciana Wastewater ----- $ -444-5555-580.63-10 WW-Septic Conversion: Massey Rd. to 10th Street Wastewater ----- $ -444-5555-580.63-10 WW-Septic Conversion: Maplewood & North Pinedale Road Wastewater ----- $ -444-5555-580.63-10 WWTP 2.5 MGD Expansion Developer funded Wastewater ----- $ -444-5555-580.63-10 WWTP Sludge Dewatering Wastewater --1,500,000 -- $ 1,500,000 $ 600,000 $ 300,000 $ 1,800,000 $ 300,000 $ 300,000 $ 3,300,000 CITY OF EDGEWATER, FLORIDA FIVE-YEAR CAPITAL IMPROVEMENT PLAN RENEWAL & REPLACEMENT CAPITAL PROJECT FUND Project Name Type New Projects 2020-21 2021 - 22 2022 - 23 2023-24 2024-25 Totals 444-5555-580.63-10 444-5555-580.64-10 444-5555-580.63-10 444-5555-580.63-10 444-5555-580.63-10 444-5555-580.64-10 444-5555-580.64-10 444-5555-580.64-10 444-5555-580.63-10 444-5555-580.63-10 444-5555-580.63-10 444-5555-580.63-10 444-5555-580.63-10 Collections Acquire SE Volusia Utility: Wastewater LS # 3 Refurbishment & Antenna Relocation LS #4 Refurbishment LS #13 (Pelican Cove West) Refurbishment Lift Station Refurbishments WW Lift Station Rehab: FL Shores Submersible Pump Replacements (LS) Telemetry at Lift Stations Evaluation of Clay Sewer Lines Manhole Lining Riverside Dr Sewer Lateral Slip-Lining Sewer Sliplining CDBG Sewer Lining West Park Ave & US 1 Collections Collections Collections Collections Collections Collections Collections Collections Collections Collections Collections Collections Collections -300,000 ----100,000 40,000 -100,000 100,000 100,000 80,473 --250,000 --600,000 100,000 40,000 175,000 100,000 100,000 100,000 ----250,000 -600,000 100,000 --100,000 200,000 100,000 -----275,000 600,000 100,000 --100,000 250,000 100,000 -----275,000 600,000 100,000 --100,000 250,000 100,000 -$ $ $ $ $ $ $ $ $ $ $ $ $ -300,000 250,000 250,000 550,000 2,400,000 500,000 80,000 175,000 500,000 900,000 500,000 80,473 $ 820,473 $ 1,465,000 $ 1,350,000 $ 1,425,000 $ 1,425,000 $ 6,485,473 444-5555-580.63-10 444-5555-580.63-10 Water Reclaim Rhode Island St & Hardin Pl Reclaimed Water Ext Meadowlake/Woodbridge Reclaimed Extension Water Reclaim Water Reclaim ---500,000 --------500,000 -500,000 ---$ 500,000 -TOTAL USES $ 6,687,867 $ 3,660,880 $ 4,245,568 $ 2,722,227 $ 2,410,534 $ 19,727,076 FUNDING REQUIRED $ -$ -$ -$ -$ -$ - CITY OF EDGEWATER, FLORIDA FIVE-YEAR CAPITAL IMPROVEMENT PLAN RENEWAL & REPLACEMENT CAPITAL PROJECT FUND Stormwater System Capital Expenditures SOURCES Accounting String Revenue Name Department New Projects 2020- 21 2021 - 22 2022 - 23 2023 - 24 2024 - 25 Totals 449-0000-334.36-01 449-0000-334.36-01 449-0000-334.36-01 449-0000-334.36-01 449-0000-334.36-01 449-0000-334.36-01 449-0000-334.36-01 449-0000-334.36-01 449-0000-334.36-01 449-0000-381.04-48 USES Hart Avenue Stormwater Improvements DEO @ 93% New Hampshire/New York/Fernald Stormwater Improvements East Pine Bluff Stormwater Improvements Turgot/ Fernald Stormwater Improvements Plazza and Hubbell Stormwater Improvements Hotel Dr Stormwater Improvements East Palm Way Stormwater Improvements Evergreen Avenue Stormwater Improvements IRB East& Virginia St Stormwater Improvements Transfer from Stormwater Fund TOTAL SOURCES Stormwater Stormwater Stormwater Stormwater Stormwater Stormwater Stormwater Stormwater Stormwater Stormwater $ 1,821,734 779,000 - - - - - - 522,500 3,123,234 $ - - 118,107 296,800 - - - - 571,306 986,213 $ - - - - 146,000 - - - 496,000 642,000 $ - - - - - 155,158 - - 505,158 660,316 $ - - - - - - 200,000 178,667 150,000 695,333 1,224,000 $ $ $ $ $ $ $ $ $ $ $ 1,821,734 779,000 118,107 296,800 146,000 155,158 200,000 178,667 150,000 2,790,297 6,635,762 449-5555-580.63-10 449-5555-580.63-10 449-5555-580.63-10 449-5555-580.63-10 449-5555-580.63-10 449-5555-580.63-10 449-5555-580.63-10 449-5555-580.63-10 449-5555-580.63-10 449-5555-580.63-10 449-5555-580.63-10 East Palm Way Stormwater Improvements East Pine Bluff Storm Improvements Evergreen Avenue Stormwater Improvements Hart Avenue Stormwater Improvements Hotel Dr Stormwater Improvements IRB East& Virginia St Improvements Stormwater Unspecified Stormwater New Hampshire/ New York Stormwater Plazza and Hubbell Turgot/ Fernald Canal Rehabilitaion FL Shores Phase 1 TOTAL USES Stormwater Stormwater Stormwater Stormwater Stormwater Stormwater Stormwater Stormwater Stormwater Stormwater Stormwater $ - - - 1,994,234 - - 50,000 779,000 300,000 3,123,234 $ - 236,213 - - - - 50,000 - 400,000 300,000 986,213 $ - - - - - - 50,000 - 292,000 - 300,000 642,000 $ - - - - 310,316 - 50,000 - - 300,000 660,316 $ 306,000 - 268,000 - 300,000 50,000 - - - 300,000 1,224,000 $ $ $ $ $ $ $ $ $ $ $ $ 306,000 236,213 268,000 1,994,234 310,316 300,000 250,000 779,000 292,000 400,000 1,500,000 6,635,763 Accounting String Description Department New Projects 2020- 21 2021 - 22 2022 - 23 2023 - 24 2024 - 25 Totals 336 CITY OF EDGEWATER, FLORIDA FIVE-YEAR CAPITAL IMPROVEMENT PLAN Public Works Complex Capital Fund SOURCES Accounting String Revenue Name New Projects 2020-21 2021 - 22 2022 - 23 2023 - 24 2024 - 25 Totals 450-0000-3XX.XX-XX Transfer from Miscellous Funds TOTAL SOURCES $ --$ --$ --$ 7,700,000 7,700,000 $ --$ $ $ 7,700,000 -7,700,000 450-5555-580.62-10 Public Works Complex Design/Construction ---7,700,000 -$ 7,700,000 Accounting String Project Number Project Name New Projects 2020-21 2021 - 22 2022 - 23 2023 - 24 2024 - 25 Totals TOTAL USES $ -$ -$ -$ 7,700,000 $ -$ 7,700,000 Amended Budget Summary 5 2020-2021 Recommended Operating Budget All Funds Summary General Debt Capital Special Internal Total Fund Service Projects Revenue Service All Funds REVENUES Federal 1,245,000$ -$ -$ 86,035,874$ -$ 87,280,874$ State 282,857,130 44,550 513,223 310,442 - 283,725,345 Local 194,418,306 - 115,702,299 3,585,000 6,117,768 319,823,373 TOTAL REVENUES 478,520,436 44,550 116,215,522 89,931,316 6,117,768 690,829,592 Other Financing Sources - - - - - - Non Revenue Receipts 250,000 - - - - 250,000 Transfers In 10,115,133 45,813,263 - - - 55,928,396 Beginning Fund Balances 46,301,769 1,734,004 179,841,204 10,104,627 7,145,154 245,126,758 TOTAL REVENUE, TRANSFERS & FUND BALANCES 535,187,338$ 47,591,817$ 296,056,726$ 100,035,943$ 13,262,922$ 992,134,746$ EXPENDITURES Instruction 332,640,009$ -$ -$ 29,160,581$ 670,718$ 362,471,308$ Student Support Services 20,566,042 - - 8,754,482 - 29,320,524 Instructional Media Services 6,083,687 - - - - 6,083,687 Instructional and Curriculum Dev. Services 13,317,828 - - 10,777,134 - 24,094,962 Instructional Staff Training Services 1,252,455 - - 8,140,242 - 9,392,697 Instruction-Related Technology 3,304,599 - - 12,409 - 3,317,008 Board 959,170 - - - - 959,170 General Administration 1,717,883 - - 2,897,479 - 4,615,362 School Administration 37,351,160 - - 2,031,519 50,000 39,432,679 Facilities Acquisition and Construction 65,925 - 213,340,440 - - 213,406,365 Fiscal Services 3,176,122 - - - 30,500 3,206,622 Food Services - - - 32,294,565 75,000 32,369,565 Central Services 7,801,286 - - 26,789 1,294,800 9,122,875 Student Transportation Services 15,203,721 - - 125,017 263,200 15,591,938 Operation of Plant 43,967,169 - - 13,395 3,688,000 47,668,564 Maintenance of Plant 14,612,226 - - - 45,550 14,657,776 Administrative Technology Services 8,676,782 - - - - 8,676,782 Community Services 3,545,543 - - - - 3,545,543 Debt Service - 45,857,813 - - - 45,857,813 Other Capital Outlay - - - 105,476 - 105,476 TOTAL EXPENDITURES 514,241,607 45,857,813 213,340,440 94,339,088 6,117,768 873,896,716 Transfers Out - - 55,928,396 - - 55,928,396 Ending Fund Balances 20,945,731 1,734,004 26,787,890 5,696,855 7,145,154 62,309,634 TOTAL EXPENDITURES, TRANSFERS & FUND BALANCES 535,187,338$ 47,591,817$ 296,056,726$ 100,035,943$ 13,262,922$ 992,134,746$ Comprehensive Plan Chapter 9 Capital Improvements Element Goals, Objectives, and Polices City of Edgewater Ordinance No. 2021-O-02 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-1 GOALS, OBJECTIVES AND POLICIES A. INTRODUCTION The purpose of the Capital Improvements Element (CIE) is to evaluate the need for public facilities as identified in other Elements of this Plan. In addition, the Capital Improvements Element will present an analysis of the fiscal capability of the City to fund needed public facilities, recommend financial policies to guide the funding of those identified improvements, and to schedule the funding and construction of improvements in a manner necessary to ensure that capital improvements are provided when required. Needed capital improvements are those which are necessary to meet the adopted level of service (LOS) standards identified in other Elements of this Plan. The City’s public facilities which require identification and funding are:  Transportation Element – Roadways which are under the jurisdiction of the City, and those roadways which the City wishes to aid in funding improvements.  Sanitary Sewer Sub-Element – Sanitary sewer treatment and effluent disposal facilities necessary to serve the existing and future population of the City. In addition, recommendations for capital improvements and policies to ensure adequate sanitary sewer collection facilities.  Solid Waste-Sub Element – Solid waste disposal facilities to service the City’s existing and future population, coordination with Volusia County to ensure those facilities are available when needed and recommendations for adequate solid waste collection methods.  Stormwater Sub-Element – Drainage systems necessary to meet recommended LOS standards for stormwater quality and conveyance and coordination with Volusia County for improvements to systems in basins which serve the City but are outside its jurisdiction.  Potable Water Sub Element – Potable water treatment facilities necessary to service the existing and future population of the City. In addition, recommendations for capital improvements and policies to ensure adequate potable water delivery facilities.  Recreation/Open Space Element – Recreation facilities and land areas necessary to meet the recommended LOS standards. The Capital Improvements Element will also present methods to ensure “concurrency” as defined and required in Chapter 163 F.S. The Element will also present methods to monitor the “Concurrency Management System” as defined and required in Chapter 163 F.S. B. CAPITAL IMPROVEMENTS INVENTORY 1. Needs Derived from Other Elements The analysis documented in the preceding comprehensive plan elements have identified facility improvements needed to meet the existing service deficiencies and those needed to meet the demands of future growth. The geographic service areas and locations were identified for major public education and public health system components. System components whose service areas include the City are identified in the list in Table 1. The public education system is operated by the Volusia CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-2 County School Board, and the public health systems are operated by the Volusia County Health Department. The State Department of Children and Families (DCF) determines the need for new health care facilities with a formula based on occupancy rates, historic use by age group and population projections by age group. Although Edgewater currently has no full-service hospitals, there is Advent Health New Smyrna located just outside the corporate City limits that serves the Edgewater area. Based on growth forecasts a hospital will not be needed before 2030. Halifax Hospice operates a 12-bed patient care facility located at 4140 S. Ridgewood Avenue in Edgewater. Individual capital improvement needs identified in this Element are, for the most part, those improvements, which cost $25,000 or more and are generally non-recurring purchase items. The capital improvements identified in the other elements of this Comprehensive Plan are listed with a brief description in Table 1 along with their estimated costs and projected year of expenditure. The improvements are listed by type of service, related to the various elements of the Comprehensive Plan. The Capital Improvements Element addresses capital improvements needed to ensure adopted level of service standards are achieved and maintained for a 5 year period. Therefore, Table 1 lists improvements identified for the years 2020-20242021-2025. Funding sources for these capital improvements are listed in Table 11. Table 2 identifies the Volusia County School District Five-Year Work Program which must be referenced within in City’s CIE per the Public Schools Facility Element. CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-3 Table 1: City of Edgewater Capital Improvement Schedule Fiscal Years Ending 2020-2024 Project 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 Total ENVIRONMENTAL SERVICES WATER Tatum Blvd Area Water Utility $630,000 $630,000 Two Inch Water Line Replacements $100,000 $200,000 $200,000 $200,000 $200,000 $900,000 Unspecified Water $250,000 $300,000 $300,000 $300,000 $300,000 $1,450,000 Flexnet Smart Water Meter Network $602,690 $492,394 $493,958 $495,568 $497,227 $2,581,837 THM Precursor Removal Process at ARTWP $312,500 $3,500,000 $3,812,500 East Pine Bluff Water Improvements $193,922 $193,922 New York Street Water Improvements $25,000 $25,000 Plaza & Hubbell Water Improvements $100,000 $100,000 Wildwood & Highland Water Main Replacement $208,000 $208,000 Evergreen Avenue Water Improvements $185,534 $185,534 Perdita/Palmetto Water Improvements $200,000 $200,000 WATER TOTALS $1,995,190 $4,886,316 $1,226,958 $995,568 $1,182,761 $10,286,793 WASTEWATER Unspecified Sewer $250,000 $300,000 $300,000 $300,000 $300,000 $1,450,000 Safe Room @ WWTP & hardening of Ops Building $268,175 $268,175 WASTEWATER TOTALS $518,175 $300,000 $300,000 $300,000 $300,000 $1,718,175 STORMWATER New Hampshire/Fernald Improvements $100,000 $100,000 Unspecified Capital Outlay $50,000 $50,000 $50,000 $50,000 $200,000 Baffle Box on 18th Canal - $0 East Pine Bluff Storm Improvements $236,213 $236,213 Hart Avenue Stormwater Improvements $450,000 $450,000 Hotel Dr Stormwater Improvements $310,316 $310,316 New York Street Storm Improvements $164,907 $164,907 Plaza & Hubbell Storm Improvements $292,000 $292,000 Stormwater Canal Rehabilitation: FL Shores (Phase I) $300,000 $300,000 $300,000 $300,000 $1,200,000 Turgot/Fernald Stormwater Improvements $400,000 $400,000 East Palm Way Storm Improvements $306,000 $306,000 Evergreen Avenue Storm Improvements $268,000 $268,000 IRB E. of Virginia St. Stormwater Project $300,000 $300,000 STORMWATER TOTALS $450,000 $686,213 $1,206,907 $660,316 $1,224,000 $4,227,436 ENVIRONMENTAL SERVICES TOTALS $2,963,365 $5,872,529 $2,733,865 $1,955,884 $2,706,761 $16,232,404 COLLECTIONS Lift Station #6 Refurbishments & Antenna Relocation $300,000 $300,000 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-4 Project 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 Total Riverside Dr sewer Lateral slip-lining $100,000 $100,000 $200,000 $250,000 $250,000 $900,000 Sewer Slip-lining $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 Submersible pump replacement $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 Telemetry at Lift Stations $50,000 $50,000 $75,000 $75,000 $75,000 $325,000 Manhole Lining $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 WW Lift Station Rehab - FL Shores $500,000 $600,000 $600,000 $600,000 $2,300,000 Lift Station Refurbishments $300,000 $275,000 $275,000 $275,000 $1,125,000 COLLECTIONS TOTALS $750,000 $1,250,000 $1,450,000 $1,500,000 $1,500,000 $6,450,000 PUBLIC WORKS Public Works Complex Design/Construction $1,400,000 $7,700,000 $9,100,000 PUBLIC WORKS TOTAL $1,400,000 $0 $0 $7,700,000 $0 $9,100,000 GENERAL CONSTRUCTION Road Resurfacing - LOGT $289,768 $200,000 $200,000 $200,000 $200,000 $1,089,768 Clean land, irrigate, sod Umbrella & 22nd Park $55,000 $55,000 Equipment upgrade & additions Umbrella Tree Park $55,000 $55,000 E. Park Sidewalk Improvements $85,000 $85,000 Sidewalk Replacement - City wide $50,000 $150,000 $150,000 $150,000 $150,000 $650,000 Ribbon Curb - Various - $800,000 $575,000 $325,000 $1,700,000 Dirt Road Reduction $200,000 $200,000 $200,000 $200,000 $800,000 Kennedy Park Improvements $1,436,610 $1,436,610 Lime Tree sidewalk $110,000 $110,000 Road Resurfacing - Other $979,079 $979,079 Harden YMCA Rood & Impact Windows $230,000 $230,000 Equipment Update Lake & Alice Park $25,000 $25,000 Mendard May Park Restroom Renovation $35,000 $35,000 GENERAL CONSTRUCTION TOTALS $3,265,457 $1,435,000 $1,125,000 $875,000 $550,000 $7,250,457 Total $8,378,822.00 $8,557,529.00 $5,308,865.00 $12,030,884.00 $4,756,761.00 $39,032,861.00 Project 2020‐2021 2021‐2022 2022‐2023 2023‐2024 2024‐2025 Total ENVIRONMENTAL SERVICES WATER Perdita/Palmetto/Live Oak water improvements $200,000 $200,000 Plaza & Hubbell water improvements $100,000 $100,000 East Pint Bluff water improvements $193,922 $193,922 Evergreen water improvements $185,534 $185,534 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-5 Safe Room @ WWTP & hardening of Ops Building $300,000 $300,000 THM Precursor Removal Process at ARTWTP $3,500,000 $3,500,000 Two inch water line replacement $200,000 $200,000 $200,000 $200,000 $200,000 $1,000,000 Unspecified Water $300,000 $300,000 $300,000 $300,000 $300,000 $1,500,000 Wildwood & Highland Water Main Replacement $208,000 $208,000 Flexnet Smart Water Meter Network $492,394 $493,958 $495,568 $497,227 $1,979,147 New York Street water improvements $25,000 $25,000 ARTWTP AUX pwer replacement (generator enclosure & tank) $250,000 $250,000 Meadowlake/Woodbridge Reclaimed Water Extension $500,000 $500,000 US‐1 Water Main Project $691,249 WATER TOTALS $5,958,643 $1,895,880 $1,095,568 $997,227 $685,534 $10,632,852 WASTEWATER Unspecified Sewer $300,000 $300,000 $300,000 $300,000 $300,000 $1,500,000 Safe Room @ WWTP & hardening of Ops Building $300,000 $300,000 WWTP Sludge dewatering $1,500,000 $1,500,000 WASTEWATER TOTALS $600,000 $300,000 $1,800,000 $300,000 $300,000 $3,300,000 STORMWATER New Hampshire/New York Stormwater $779,000 $779,000 Unspecified Stormwater $50,000 $50,000 $50,000 $50,000 $50,000 $250,000 East Pine Bluff Storm Improvements $236,213 $236,213 Hart Avenue Stormwater Improvements $1,994,234 $1,994,234 Hotel Dr Stormwater Improvements $310,316 $310,316 Plaza & Hubbell Storm Improvements $292,000 $292,000 Canal Rehabilitation: FL Shores (Phase I) $300,000 $300,000 $300,000 $300,000 $300,000 $1,500,000 Turgot/Fernald Stormwater Improvements $400,000 $400,000 East Palm Way Storm Improvements $306,000 $306,000 Evergreen Avenue Storm Improvements $268,000 $268,000 IRB E. of Virginia St. Stormwater Project $300,000 $300,000 STORMWATER TOTALS $3,123,234 $586,213 $1,042,000 $660,316 $1,224,000 $6,635,763 ENVIRONMENTAL SERVICES TOTALS $9,681,877 $2,782,093 $3,937,568 $1,957,543 $2,209,534 $20,568,615 COLLECTIONS LS #3 Refurbishment & antenna relocation $300,000 $300,000 LS #4 Refurbishment $250,000 $250,000 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-6 LS # 13 (Pelican Cove West) Refurbishment $250,000 $250,000 Lift Station Refurbishments $275,000 $275,000 $550,000 WW Lift Station Rehab ‐ FL Shores $600,000 $600,000 $600,000 $600,000 $2,400,000 Submersible Pump Replacements (LS) $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 Telemetry at Lift Stations $40,000 $40,000 $80,000 Evaluation of Clay sewer lines $175,000 $175,000 Manhole Lining $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 Riverside Dr Sewer lateral Slip Lining $100,000 $100,000 $200,000 $250,000 $250,000 $900,000 Sewer Sliplining $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 CDBG Sewer Lining W. Park Ave & US 1 $80,473 $80,473 COLLECTIONS TOTALS $820,473 $1,465,000 $1,350,000 $1,425,000 $1,425,000 $6,485,473 PUBLIC WORKS Public Works Complex Design/Construction $1,400,000 $7,700,000 $9,100,000 PUBLIC WORKS TOTAL $1,400,000 $0 $0 $7,700,000 $0 $9,100,000 GENERAL CONSTRUCTION Road Resurfacing $176,017 $1,200,000 $1,200,000 $1,300,000 $1,300,000 $5,176,017 E. Park Sidewalk Improvements $85,000 $85,000 Sidewalk Replacement $150,000 $150,000 $150,000 $150,000 $600,000 Ribbon Curb ‐ Various ‐ $450,000 $225,000 $675,000 Dirt Road Reduction $200,000 $200,000 $200,000 $200,000 $800,000 Veteran's Park Green Install "City Tree Fund" $30,000 $30,000 Menard May & Veterans Park Restrooms $50,000 GENERAL CONSTRUCTION TOTALS $226,017 $1,580,000 $2,085,000 $1,650,000 $1,875,000 $7,366,017 Total $12,128,367.00 $5,827,093.00 $ 7,372,568.00 $12,732,543.00 $5,509,534.00 $43,520,105.00 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-7 Table 2: 2020-20242021-2025 Volusia County School District Five-Year Work Program Project Type 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 Major Projects - New Construction $ 83,400,000 $ 33,000,000 $ 41,000,000 $ 16,000,000 $ 18,000,000 Projects at Existing Schools & Facilities $ 34,288,614 $ 32,109,304 $ 34,616,490 $ 24,029,835 $ 23,468,280 Facilities Management – Various Projects $ 2,800,000 $ 2,800,000 $ 2,800,000 $ 2,800,000 $ 2,800,000 Technology $ 9,000,000 $ 9,000,000 $ 9,000,000 $ 9,000,000 $ 9,000,000 System Wide Equipment & Vehicles $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 1,500,000 Transportation Dept. – Bus Replacement $ 2,745,600 $ 2,520,024 $ 2,236,000 $ 2,236,000 $ 2,236,000 PROJECT TOTALS $ 133,734,214 $ 161,929,328 $ 91,152,490 $ 55,565,835 $ 57,004,280 Transfers – Debt Service $ 6,973,813 $ 45,466,888 $ 45,446,438 $ 45,426,525 $ 45,408,125 Transfers-General Fund $ 8,554,431 $ 6,554,431 $ 4,554,431 $ 3,637,895 $ 3,329,295 TRANSFER TOTALS $ 5,528,244 $ 52,021,319 $ 50,000,869 $ 49,064,420 $ 48,737,420 GRAND TOTALS $ 69,262,458 $ 213,950,647 $ 141,153,359 $ 104,630,255 $ 105,741,700 Project Type 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 Major Projects - New Construction $ 47,000,000 $ 48,350,000 $ 53,650,000 $ 32,500,000 $ 21,000,000 Projects at Existing Schools & Facilities $ 25,069,304 $ 25,860,000 $ 13,210,000 $ 10,750,000 $ 10,500,000 Facilities Management $ 2,800,000 $ 2,800,000 $ 2,800,000 $ 2,800,000 $ 2,800,000 Technology $ 9,000,000 $ 9,000,000 $ 9,000,000 $ 9,000,000 $ 9,000,000 System Wide Equipment & Vehicles $ 1,000,000 $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 1,500,000 Buses $ 2,297,900 $ 2,319,200 $ 2,319,200 $ 2,319,200 $ 2,319,200 Projects in Progress $ 26,173,236 PROJECT TOTALS $ 213,340,440 $ 89,829,200 $ 82,479,200 $ 58,869,200 $ 47,119,200 Transfers – Debt Service $ 45,813,263 $ 49,127,688 $ 49,134,275 $ 49,136,375 $ 38,300,138 Transfers-General Fund $ 10,115,133 $ 8,224,948 $ 5,258,385 $ 4,999,812 $ 4,349,812 TRANSFER TOTALS $ 55,928,396 $ 57,352,636 $ 54,392,660 $ 54,136,187 $ 42,649,950 Reserved for projects in progress (Restricted Fund Balance) $ 26,787,890 $ 82,372,067 $ 66,287,087 $ 78,592,009 $ 118,894,020 GRAND TOTALS $ 296,056,726 $ 229,553,903 $ 203,158,947 $ 191,597,396 $ 208,663,170 Source: Volusia County School District, Capital 5-Year Work Program. Each capital improvement project is described briefly in Table 1. In addition, the reason the project is identified and estimated total project cost is provided. For ease of review, the projects have been grouped by facility type. As indicated, capital improvement projects have been identified for general, public safety, sanitary sewer, potable water, stormwater, parks and recreation, and transportation facilities. It should be noted that the capital improvement projects contained in Table 1 are not inclusive of all the anticipated capital expenditures by the City during the planning period. Table 1 is limited only to those major components identified by the preceding elements of the City’s Comprehensive Plan (CP) in CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-8 order to analyze development impacts and trends at a level of detail which is both manageable and fairly accurate. The cost estimates for the capital improvements indicated in this Element were developed using standard engineering practice regarding construction costs, in conjunction with information derived from actual construction costs of similar projects, certified bid documents on similar projects and engineering cost estimates conducted on similar projects. 2. Existing Financial Resources The first step in planning capital improvements, as well as arranging the necessary financing through the budgeting process, is to inventory the major sources of funding available to the City. The revenue sources listed below comprises a working inventory for which the City’s ability to fund the needed capital improvements will be assessed. It is important to note that the list below includes all of the major financial resources available to the City and is not limited to the funds which will be used for the capital improvement projects identified in the 5-year Schedule of Improvements included in this Element. These currently utilized financial resources comprise, in part, the revenue sources which will be used to fund the identified capital improvements projects. 3. Local Revenue Sources Property Taxes (Ad Valorem) Property taxes are normally based on a millage rate (i.e. one mill equates to $1 per $1000 of assessed value, or .1%), which is then applied to the taxable value of all real property, as well as all other tangible personal property. The revenue from ad valorem taxes may be used to fund both operating costs and capital projects, unless prohibited by local policies. Provisions at the State level exist for raising the millage rate above the 10-mill cap set by local referendum for debt service or provision of municipal-type services within the City. Public Utility or User Charges The revenue from these charges is generated primarily as a result of the rates charged to City residents of utilization of City-owned utilities such as water, sewer, stormwater and solid waste removal/disposal. Revenue from these operations includes user fees, miscellaneous customer service charges and interest income. Other taxes, fees, and charges This category of revenue source includes special assessments, various administrative fees and other charges for using services or facilities owned and operated by the City. Some examples of these charges are public document sales, property appraisal fees, fines and forfeitures, permit and license fees, City fund interest income, City property sale income, rental income and all private contributions (real estate, gifts, donations, etc.) to the City. Franchise Fees The City currently charges a franchise fee (based on the applicable gross revenues charged) for utility services, which are provided by private companies within the City. Public Service or Utility Tax CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-9 A municipality may levy a tax on the purchase of electricity, metered or bottled gas, water, cable television and telecommunication services. The tax may be levied upon only the purchases within the municipality and may not exceed ten (10) percent of the applicable payments received by the seller of the taxable item from the purchaser of the purchase of such service. Special Source of Revenue Additional funding mechanisms are sometimes required due to the availability of existing revenue sources and/or the project priorities assigned by the City Council. The options available to the City regarding alternate sources of revenue for funding capital improvement projects are listed below. 1) System Development of Impact fees. Fees which are charged in advance of new development to pay for infrastructure needs, but not operating costs, resulting directly from the new development. The fees must be equitably allocated to the specific group(s) which directly benefit from the capital improvements. In addition, the assessment levied must fairly reflect the true cost of the capital improvements. Special Assessment Similar to impact fees, special assessments are charged to residents, agencies or areas which directly benefit from the provision of a new service or facility by the City. For example, the construction of a gravity sewer system for an existing neighborhood may be financed through a special assessment to the neighborhood’s individual homeowners rather than through a revenue fund of the City. The requirement that all of the City’s residents fund the new sewer system through a City revenue source is not considered equitable. Borrowing Occasionally, many local governments are required to resort to borrowing funds to pay for capital improvements due to their extremely high cost. Usually, either long-term or short-term financing is used to provide these funds. The short-term financing option is normally handled by local banks and is used to raise the required revenue for periods of one to five years. The more customary method is to authorize long-term bond issues, which range in length from five to thirty years. Listed below are several types of bond issues available to the City. 1) General Obligation Bonds. These are bonds which are backed by the full faith and credit of the local government, and are required to be approved by a voter referendum. Since these bonds are secured by the taxing power of government, they generally offer lower interest rates than other bonds. The revenues collected from ad valorem taxes on real estate, as well as other sources of revenue are used to service the government’s debt. General obligation bonds should be used to fund capital improvements which benefit the whole City rather than specific areas or groups of citizens. CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-10 2) Revenue Bonds. The revenue obtained from the issuance of these bonds is normally used to finance publicly owned facilities such as water treatment and wastewater treatment facilities. The charges collected from the users of the facilities are used directly to retire the bond obligations. This basically allows the capital project to be self-supporting. It should be noted that the interest rates generally tend to be higher than those of general obligation bonds. The issuance of the bonds may be approved by the City Council without a voter referendum. 3) Industrial Revenue Bonds. This type of bond, though issued by a local government, is actually assumed by companies or industries that use these funds to construct facilities. The low interest rates associated with this type of bond (due to their tax exempt status) makes it particularly attractive to industry. The advantages to the local government are that the private sector is responsible for the retirement of the debt and that the new employment opportunities are created in the community. 4. State Sources The City depends on annual disbursements from the State government to supplement its revenue sources. The revenue sources discussed above represent those funds generated by City levies which may be collected and disbursed at the local level. The revenue sources discussed in this section represent those funds which are: (1) generated locally, but collected and later reimbursed to the City by the State; (2) adopted as a local option tax or license fee, collected and reimbursed by the State; or (3) shared by the State in the form of grants to the local government, but originate from State general revenues. The amounts available from these sources may vary widely from year to year depending on legislative actions. Revenue Sharing Trust Fund This component of revenue consists of 1.075 percent of sales and use tax collections, 12.5 percent of the State alternative fuel use decal fee collections, and the remainder from the one-cent municipal fuel tax. The sales and use tax collections were substituted for the cigarette tax revenues that previously were used for this fund by the Florida Legislature. The municipal fuel tax funds are restricted for transportation related expenditures. Other Shared Revenue This category of revenue sources includes several major financial resources which, like the Revenue Sharing Trust Fund, are shared between City, County and State agencies. The following taxes and licensing fees generate a large portion of the total annual revenue for the City’s General Fund. 1) Sales Tax – The current sales tax in the State is 6.5%, and is levied on retail sales, and such things as commercial rentals, admission fees to entertainment facilities, and motor vehicle sales. The collection is returned to the Cities and Counties in accordance with specific formulae. The variables of the CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-11 formulae, in the case of cities, include the population of the municipality, as well as the total and unincorporated population of the County. Mobile Home Licenses Mobile Home licenses currently range from $31.60 to $86.60, depending on what time length is established in the rate structure. Each City shares in the allocation of the revenues from this source based on the number of units located in the City. The City in turn shares a portion of the revenue with the local school board. This has proven to be a relatively stable revenue source over time. Local Option Taxes Currently, there are four (4) possible sources of revenue available to the City within this category. All of the funds are generated locally, but the funds are collected and disbursed by the Florida Department of Revenue. The City currently shares in only one (1) of these revenue sources. CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-12 Alcoholic Beverage License The Division of Alcoholic Beverages and Tobacco for the State of Florida administers the issuance of licenses associated with the sale and/or consumption of alcoholic beverages. The State collects in excess of $37 million annually from this fee. Of this amount, a portion is returned to counties and municipalities as State shared revenue. Other Sources of Shared Revenues The City also receives other shared revenues from both the County and other government agencies. These revenues include the Motor Fuel Tax Rebate, the Federal Excise Tax, and the County Business Tax Receipt fees. C. FEDERAL AND STATE GRANTS AND LOANS The system by which Federal general revenue sharing was formerly provided (U.S. State and Local Fiscal Assistance Act of 1972) has been substantially modified. The Federal funds are now available through allocations to the state agencies which administer and monitor block grants or disbursed by federal agencies as block grants directly to state and local agencies, as well as other eligible organizations and individuals. The purpose of the block grants program is to allow recipients greater freedom in the actual funds, though the funds must still be used for projects in specific categories. Since these funds require the competitive applications be submitted in order to receive an allocation, the grant monies are usually non-recurring and cannot accurately be projected for annual budgeting purposes. Federal grant sources are referenced in the Catalog of Federal Domestic Assistance, published by the Government Printing Office. Other grants and loans are administered at the State level, with State Executive Departments acting as “pass-through agencies” for federally funded projects. The Community Development Block Grant (CDBG) is an example of a federally funded grant project. The U.S. Department of Housing and Urban Development administers this program and allocates 70% of its CDBG funds to “entitlement communities”, or the larger urban areas. These communities must apply for grants for financing specific projects from a list of eligible activities outlined in Title I statutes. These projects include infrastructure improvements, housing projects and commercial revitalization. The remaining 30% of the grant funds are allocated to State pass- through agencies such as the Department of Economic Opportunity (DEO) in the State of Florida. DEO administers these grants for the same types of projects mentioned previously, but restricts their availability to small cities and counties. In addition to block grants, there are several direct loan programs available at the Federal level, but their applicability to capital projects is extremely limited. State loans however, are usually available to finance capital projects such as land acquisition for low-income housing. DEO administers loans and grants for these projects to eligible governments through its Bureau of Housing. D. LOCAL POLICIES AND PRACTICES To guide the location and timing of land development, local policies and practices are used, particularly in support of the goals, objectives and policies of the Future Land Use Element. Obviously, State agencies and water management districts which provide public facilities within the City’s jurisdiction may influence these policies and practices. One such influence was found to be generated by the Florida Department of Transportation (FDOT) 5-year Transportation Plan. This CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-13 influence stemmed from the fact that several roadways within the City’s jurisdiction are part of the state highway system, and therefore are largely the financial responsibility of the FDOT. Plans for the improvement of some of these roadways may be included in the before mentioned 5-year Transportation Plan. However, there are other such roadways not included in the Plan. Either scenario affects the capacity of the roadways, which in turn affects the level and intensity of development, as well as the degree of financial commitment for which the City must plan. In the absence of improvement plans by FDOT, special provisions may be made when the City desires improvement of a State road to maintain local levels of service standards. These provisions may include the City expending funds for roadway improvements or providing FDOT with the funds, either of which may be collected through an impact fee. In this section, many of the local practices and policies used by the City are described in terms of their general concept and the circumstances surrounding their use. The policies and practices both used in the past and currently in use are identified. Policies and practices not in use which have the potential for being used by the City are discussed in a later section of the CIE. 1. LOS Standards LOS standards indicate the degree of service provided, or proposed to be provided by public facilities based on their operational characteristics. Basically, the LOS indicates the capacity per unit of demand for each public facility. Therefore, the LOS is a summary of the existing or desired public facility conditions. These LOS standards are to be established for the specific purpose of issuing permits or development orders to ensure that adequate capacity is available and will be maintained in public facilities for future development. LOS standards can affect both the timing and location of development by encouraging development of those areas which have public facilities with excess capacity. In addition, development is not allowed unless the needed facilities and services are available. This development and provision of services usually occur in a phased sequence over a period of time. The City has adopted formal LOS standards with the completion of their CIP. Therefore, the LOS standards as outlined in the various elements of the CIP have been listed below. Sanitary Sewer: 204 gallons per equivalent residential unit per day Solid Waste: 2.5 pounds per capita per day Stormwater: Level A – No significant street flooding Level B – No major residential yard flooding Level C – No significant structure flooding Level D – No limitation on flooding (Based on 25-year/24-hour storm event) Potable Water: 204 gallons per equivalent residential unit per day Collector Roadways: LOS D for peak hour volumes Arterial Roadways: LOS D for peak hour volumes Limited Access Road: LOS B CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-14 Guidelines for Recreational Facilities: Facility Unit of Measure Parkland 5 acres/1,000 persons Baseball/Softball 1 field/4,000 persons Basketball Court 1 court/5,000 persons Tennis Court 1 court/3,500 persons Handball/Racquetball Court 1 court/4,000 persons Community Center 1 facility/30,000 persons Multi-Purpose/Soccer 1 field/4,000 persons Shuffle Board Court 1 court/1,500 persons Pickleball 1 court/30,000 persons Volley Ball Court 1 court/5,000 persons Boat Ramps 1 ramp/4,700 persons Bike/Pedestrian Trail 1 mile/4,000 persons Fitness Trails 1/14,000 persons Activities Center 1/15,000 persons Gymnasium N/A 2. Capital Improvements Program (CIP) A Capital Improvements Program is a plan for capital expenditures to be incurred each year over a fixed period of years to meet anticipated facility improvements and needs. The CIP identifies each capital project or other capital expenditures anticipated by the City, as well as presenting estimates of the resources needed to finance the project. The CIP is designed to be consistent with the CIE of the local CP because it reflects the goals, objectives and policies of the Element and its implementation strategy, including the 5- year Schedule of Improvements. In addition, the CIP is not restricted to only those public facilities addressed in the CP, as is the CIE. The first year of a CIP becomes the annual capital budget with longer range capital expenditures identified for the 5-year program. The capital budget encompasses enacting appropriations for those capital projects delineated for the first year of the CIP. The CIP, similar to CIE, is reviewed on an annual basis. 3. Impact Fees Impact fees are imposed by many local governments on new developments to offset the costs of new public facilities necessitated by the development. Local government may use this strategy as one method of implementing the CIE. Chapter 163, F.S. includes impact fees as an innovative technique that may be integrated into the land development regulations. Impact fee development is a logical outgrowth of the CIE preparation. A rational basis for developing an impact fee ordinance comes from the assessment of the local government’s capital improvement needs and its capability to provide for those needs which is required by Chapter 163 F.S. CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-15 Infill development location and timing may be affected and controlled through the use of impact fees. This is because infill development usually occurs in those areas having capital facilities with excess capacity. If the local government chooses not to recover the costs of capital facilities in underutilized service areas, infill development may be encouraged by the absence of impact fees on developments proposed within those areas. 4. Utility Service Areas The delineation of utility service areas within a comprehensive plan or CIP may be used to describe areas where local governments intend to provide public facilities and services. When used in conjunction with a CIE and CIP, utility service areas can be used as a tool to coordinate the timing of public facilities and service provision within areas planned for development. Additionally, the following benefits may be the result of using utility service areas: a) Encourage efficient and orderly growth patterns; b) Preserve agricultural and environmentally sensitive areas; and c) Support control on facility extensions 5. User Charges and Connection Fees User charges are designed to recover the costs of public facilities or services from those who benefit from them. Many areas of local government employ the use of user charges. Monthly sewer charges paying for the operation and maintenance of wastewater facilities as well as retiring debt service on revenue bonds is a good example of user charge usage. This technique may also be applied to transportation, potable water, solid waste, recreation and parking facilities and services. These charges may be designed to vary, depending on the quantity and location of the services rendered, in order to affect the pace and pattern of development. In other words, the greater the distance from the service area, the higher the user charge. 6. Concurrency Management System This controls the timing and location of development by conditioning new development approvals on evidence that sufficient facilities and services are present or will be provided in order to maintain adopted LOS standards. Therefore, development approval becomes contingent on the ability of local governments to provide facilities and services, and furthermore, may require the development itself to furnish the facilities and services in order to maintain the adopted LOS standards. Additional benefits associated with a Concurrency Management System are as follows: a) Supports the consistency of the CIE with the Future Land Use Element; b) Provides for the orderly expansion of public facilities; c) Stabilizes capital improvement expenditures and taxing structures for capital improvements; and d) Reduces the possibility of damage to the environment from the use of overburdened facilities. CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-16 Typically, the Concurrency Management System interacts with the development approval process by requiring that all zoning, subdivision or planned unit development (PUD) approval be granted only upon demonstrated compliance with the system. The building permit stage is another level at which a Concurrency Management System may function. In this context, the Concurrency Management System may control development in areas that are already approved, but not as yet built on, such as pre-platted lands. 7. Mandatory Dedication or Fees in Lieu Of The City may require, as a condition to plat approval, that subdivision developers dedicate a portion of the land within the development to be used for public purposes such as roads, parks and schools. Dedication may be made to the governing body, or to a private group such as a homeowners association. When a subdivision is of such small scale or topographic conditions that a land dedication cannot reasonably be required, the City may require that the subdivider pay a fee in lieu of dedication which is equivalent to the amount of land that otherwise would have been dedicated by the developer. The fee may be deposited into a separate account for use in the future towards the provision of such facilities. As a result of the public facility provision, the adjacent area benefiting from the initiative would likely become more attractive to development. Therefore, the acquired service potential may be used to encourage growth in desired areas. 8. Moratoria A moratorium, or stop-gap ordinance, is used to temporarily halt or freeze development in an area for a specified period of time on an emergency basis. The ordinance may be imposed on certificate of uses, building permits, development approvals, or governmental services such as potable water connections or wastewater system extensions and/or connections. The moratorium normally is imposed for a “reasonable time” to allow the necessary planning activities to take place pending comprehensive plan preparation, adoption or amendment. The State of Florida’s legal system has found development moratoria to be a valid measure of last resort in the protection of local public health, safety and welfare when adopted in accordance with applicable procedures. Some other considerations in adopting a moratorium include: a) Determining legal status of existing permit applications and approvals to determine the extent of “vested rights” for those developments approved prior to ordinance adoption; b) Specifying the geographic extent of the moratorium (whether it will be City wide, or limited to specific hazard areas with existing service insufficiencies); and c) Specifying the time frame and conditions under which the moratorium will be imposed. CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-17 E. FINANCIAL ANALYSIS 1. Fiscal Assessment In this section, an examination is made of the City’s ability to fund the capital improvements listed in Table 1. The purpose of the examination is to determine whether sufficient revenue will be available using the existing budgeting framework utilized by the City to fund the required improvements at the time when they are needed. The assessment process estimates future revenue receipts which the City will use to fund capital improvements, then balances these revenues against the anticipated capital improvement expenditures. Using this process, it becomes possible to quantify annual revenue surpluses and shortfalls, thereby providing a basis for examining opportunities for financing the required capital improvements. The examination of these opportunities is included in the next portion of this section, entitled “Summary and Recommendations”. In addition to the direct cost for capital improvements, this section will review the fiscal impacts of the capital improvements identified in the other CP elements upon the actual operation of the City departments responsible for facility management. This will include costs for additional personnel and routing operation/maintenance activities. It should be noted that this assessment includes only those items planned for in other CP elements. Accounting System The accounting system employed by the City records financial transactions in individual accounts called “funds”. Records for each fund provide a complete accounting of fund assets, liabilities, reserves, equities, revenues and expenditures. The following is a brief description of the funds which the City has established for capital improvement financing. GENERAL FUND: The General Fund is the basic operating fund of the City. It accounts for all revenues and expenditures used to finance the traditional services associated with a municipal government which are not accounted for in other funds. These services include police and fire protection, civil defense, emergency rescue services, street services, parks and recreation, building safety, general administration and any other activity for which a specific special fund has not been created. ENTERPRISE FUND: Enterprise Funds are established to account for the financing of self-supporting municipal activities which render services on a user charge basis to the general public. In the City, the water and sewer utilities, refuse collection, and stormwater operations are operated as enterprise activities. The significant characteristic of an Enterprise Fund is that the accounting system makes it possible to determine whether the activity is operated at a profit or loss. All reports of Enterprise Funds are self-contained. In this way, creditors, legislators, and the general public can evaluate the performance of the municipal enterprise on the same basis as investor- owned enterprise in the same industry. CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-18 Projected Revenues The City’s tax base is projected to increase for 20202021, assuming a 3.00% rate of growth starting in 2020 2021 for the adjusted taxable value of property (including new construction), as indicated below. The City’s assessment ratio is projected to remain stable at 95%. Table 3: Adjusted Taxable Value Projections Tax Base 2020 2021 2022 2023 2024 Adjusted taxable value $1,045,822,111 $1,077,196,774 $1,109,512,678 $1,142,798,058 $1,177,082,000 Tax Base 2021 2022 2023 2024 2025 Adjusted taxable value $1,167,234,936 $1,202,251,984 $1,238,319,544 $1,275,469,130 $1,313,733,204 SOURCE: City of Edgewater Finance Dept. Ad valorem tax yields were projected assuming the fiscal year 2020-2024 2021 rate of millage and the average annual increase (3.00%) in adjusted taxable value over the next five years. It should be noted that the five-year average rate for millage amounts to a rate of 6.70 per $1,000 of taxable property value. Table 4: Ad Valorem Tax Yield Projections Tax Base 2020 2021 2022 2023 2024 Ad Valorem Tax Yield $6,656,658 $6,856,357 $7,062,048 $7,273,910 $7,492,127 Tax Base 2021 2022 2023 2024 2025 Ad Valorem Tax Yield $7,429,450 $7,652,334 $7,881,904 $8,118,361 $8,361,912 SOURCE: City of Edgewater Finance Dept. Assume a collection of 95% of the total ad valorem tax billings. Table 5 indicates the revenues expected to be available to the City to finance the expenditures and capital improvements for the years 20202021-20242025. Revenue projections are based on past trends and anticipated changes in funding sources. These amounts are represented in 2020 2021 dollars. CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-19 Table 5: Revenue Projections Affecting Capital Improvements 2020 2021 2022 2023 2024 FUND General Fund Ad Valorem $ 6,656,658 $ 6,856,357 $ 7,062,048 $ 7,273,910 $ 7,492,127 Franchise Fees $ 965,000 $ 993,950 $ 1,023,769 $ 1,023,769 $ 1,054,482 State Shared Revenues $ 2,298,786 $ 2,367,750 $ 2,438,782 $ 2,438,782 $ 2,511,946 Subtotal: $ 9,920,444 $ 10,218,057 $10,524,599 $10,736,460 $ 11,058,554 Enterprise Funds Wastewater $ 6,508,665 $ 6,703,925 $ 6,905,043 $ 6,905,043 $ 7,112,194 Refuse $ 3,839,848 $ 3,955,043 $ 4,073,695 $ 4,073,695 $ 4,195,906 Water $ 5,299,191 $ 5,458,167 $ 5,621,912 $ 5,621,912 $ 5,790,569 Stormwater $ 1,760,675 $ 1,813,495 $ 1,867,900 $ 1,867,900 $ 1,923,937 Net Debt Proceeds $ 3,898,820 $ 904,950 $ 550,734 $ 7,998,411 $ - Subtotal $21,307,199 $18,835,580 $19,019,283 $26,466,960 $19,022,606 Total Revenues $31,227,643 $29,053,637 $29,543,882 $37,203,420 $ 30,081,160 2021 2022 2023 2024 2025 FUND General Fund Ad Valorem $ 7,429,450 $ 7,652,334 $ 7,881,904 $ 8,118,361 $ 8,361,912 Franchise Fees $ 965,000 $ 993,950 $ 1,023,769 $ 1,023,769 $ 1,054,482 State Shared Revenues $ 1,845,157 $ 1,900,512 $ 1,957,527 $ 1,957,527 $ 2,016,253 Subtotal: $10,239,607 $ 10,546,796 $ 10,863,199 $ 11,099,657 $ 11,432,646 Enterprise Funds Wastewater $ 6,564,606 $ 6,761,544 $ 6,964,391 $ 6,964,391 $ 7,173,322 Refuse $ 3,626,606 $ 3,735,404 $ 3,847,466 $ 3,847,466 $ 3,962,890 Water $ 5,171,198 $ 5,326,334 $ 5,486,124 $ 5,486,124 $ 5,650,708 Stormwater $ 2,551,857 $ 2,628,413 $ 2,707,265 $ 2,707,265 $ 2,788,483 Net Debt Proceeds $ 2,486,625 $ 3,023,565 $ 2,513,225 $ 4,900,465 $ 338,700 Subtotal $20,400,892 $ 21,475,260 $ 21,518,471 $ 23,905,711 $ 19,914,103 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-20 Total Revenues $30,640,499 $32,022,056 $32,381,670 $35,005,367 $ 31,346,750 The Enterprise Fund projected revenues for each account include anticipated income from user charges, connection fees, impact fees, assessment receipts and customer service charges. The revenue projections for wastewater and water user charges and connection fees are based on current individual fee amounts (average monthly charge and connection fees) and projected total service connections. Solid waste user charge revenue projections are based on current average monthly charges also. The amount shown for net bond proceeds represents the use of bond proceeds which are anticipated to be issued for major capital projects. The amounts shown reflect the year when the proceeds are estimated to be encumbered for the project and not the use of the proceeds deposited in the construction fund for financing the project. Projected Expenditures The projected expenditures have been separated into three categories for the purpose of this assessment: (i) scheduled capital improvement project expenditures; (ii) capital improvement debt service expenditures; and (iii) operating cost expenditures. The first category of expenditure represents the direct cost of those capital improvements expected to be incurred annually, those identified by the other CP elements, and those identified by the City’s Capital Improvements Program (in addition to the CIP projects already identified by the other CP elements). Table 6 lists these projected expenditures by Fund for 20202021-20242025. CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-21 Table 6: Expenditure Projections for Scheduled Capital Improvements 2020 2021 2022 2023 2024 FUND General Fund Annual Capital Expenditures $ 3,265,457 $ 1,435,000 $ 1,125,000 $ 875,000 $ 550,000 Enterprise Funds Annual Capital Expenses Water/Sewer $ 2,513,365 $ 5,186,316 $ 1,526,958 $ 1,295,568 $ 1,482,761 Public Works $ 1,400,000 $ - $ - $ 7,700,000 $ - Stormwater $ 450,000 $ 686,213 $ 1,206,907 $ 660,316 $ 1,224,000 Total Expenses $ 7,628,822 $ 7,307,529 $ 3,858,865 $10,530,884 $ 3,256,761 2021 2022 2023 2024 2025 FUND General Fund Annual Capital Expenditures $ 176,017 $ 1,580,000 $ 2,085,000 $ 1,650,000 $ 1,875,000 Enterprise Funds Annual Capital Expenses Water/Sewer $ 5,867,394 $ 2,195,880 $ 2,895,568 $ 1,297,227 $ 985,534 Public Works $ 1,400,000 $ ‐ $ ‐ $ 7,700,000 $ ‐ Stormwater $ 3,123,234 $ 586,213 $ 1,042,000 $ 660,316 $ 1,224,000 Total Expenses $ 10,566,645 $ 4,362,093 $ 6,022,568 $11,307,543 $ 4,084,534 The second category includes the projected expenditures required to meet debt service requirements for outstanding bond issues, as well as planned future bond issues included in the revenue projects in Table 6. The future debt issues are anticipated by the City to provide monies to fund the reclaimed water improvements as well as various general improvements. In addition to long-term indebtedness, the City utilizes short-term borrowing for minor capital expenditures. Table 7 lists the projected debt service expenditures by Fund. Table 7: Debt Service Expenditure Projections 2020 2021 2022 2023 2024 FUND General Fund $1,314,592.00 $745,987.00 $742,622.00 $622,576.00 $623,978.00 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-22 Enterprise Funds Wastewater State SRF Loan 2012 $383,969.00 $383,969.00 $383,969.00 $383,969.00 $383,969.00 Water SunTrust JCI 2013 $522,047.00 $115,627.00 $0.00 $0.00 $0.00 American Financial Vehicle Lease 2017 $5,176.00 $5,176.00 $5,176.00 $0.00 $0.00 BB&T Capital Improvement Note 2014 $48,417.00 $48,671.00 $56,098.00 $52,883.00 $49,577.60 BB&T Rev Bond Refund/Refinance 2016 $1,100,678.00 $1,095,355.00 $1,091,446.00 $1,085,935.00 $1,080,824.00 Refuse TD Capital Improvement Note 2015 $0.00 $0.00 $0.00 $0.00 $0.00 Stormwater American Financial Vehicle Lease 2017 $8,039.00 $8,040.00 $8,040.00 $0.00 $0.00 BB&T Capital Improvement Note 2014 $49,775.00 $50,036.00 $49,594.00 $49,473.00 $49,325.40 VEHICLE LEASE 2020 REFUSE $144,935.00 $144,935.00 $144,935.00 $144,934.00 $144,934.00 SRF 640530 RECLAIM SYSTEM EXPANSION $18,367.00 $18,367.00 $18,367.00 $18,367.00 $18,367.00 SRF 640531 RECLAIM TRANSMISSION MAIN $0.00 $247,998.00 $247,998.00 $247,998.00 $247,998.00 2021 2022 2023 2024 2025 FUND General Fund $741,608.00 $738,728.00 $619,167.00 $621,055.00 $553,141.00 Enterprise Funds Wastewater State SRF Loan 2012 $383,969.00 $383,969.00 $383,969.00 $383,969.00 $383,969.00 Water SunTrust JCI 2013 $115,627.00 $0.00 $0.00 $0.00 $0.00 American Financial Vehicle Lease 2017 $5,176.00 $5,176.00 $0.00 $0.00 $0.00 BB&T Capital Improvement Note 2014 $48,671.00 $56,098.00 $52,883.00 $49,578.00 $0.00 BB&T Rev Bond Refund/Refinance 2016 $1,095,355.00 $1,091,446.00 $1,085,935.00 $1,080,824.00 $1,076,083.00 Refuse VEHICLE LEASE 2020 REFUSE $158,002.00 $157,446.00 $157,854.00 $157,208.00 $157,526.00 Stormwater American Financial Vehicle Lease 2017 $8,040.00 $8,040.00 $0.00 $0.00 $0.00 BB&T Capital Improvement Note 2014 $50,036.00 $49,594.00 $49,473.00 $49,326.00 $0.00 SRF 640530 RECLAIM SYSTEM EXPANSION $18,367.00 $18,367.00 $18,367.00 $18,367.00 $18,367.00 SRF 640531 RECLAIM TRANSMISSION MAIN $206,681.00 $206,681.00 $206,681.00 $206,681.00 $206,682.00 The debt service to fund the enterprise component of the CIP program consists entirely of revenue bonds and special assessment bonds. Based on the opinion of the City Council, this debt does not come under the current charter provisions of the City. With respect to the general debt associated with the General Fund, the current charter requires that the City not CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-23 incur additional debt of more than .75% of the net taxable ad valorem property value during any forward moving five (5) year period unless such debt was approved by a referendum of eligible voters in a general election. Based on the current Charter provisions, the estimated debt service capacity assuming assessed valuation rates is as follows: Value for 20202021 $1,344,153,8131,479,116,741 Charter Limitation at .75% $10,081,15411,093,376 The final category of expenditures contains the annual operating costs for providing the necessary facility improvements and services to the City’s customers. These operating costs consist of the recurring expenses associated with the normal operation of capital facilities such as supplies, maintenance, personnel and utility costs associated with the assessed capital improvement needs. The operating costs have been assigned to the first year in which they are expected to be incurred based on the schedule of improvement contained in Table 6. Table 8 presents the annual operating expenditure of the City for years 20202021-20242025. Table 8: Annual Operating Expenditures 2020 2021 2022 2023 2024 FUND General Fund $18,568,741 $19,125,803 $19,699,577 $20,290,565 $20,899,282 Enterprise Funds Water/Wastewater $13,296,835 $13,695,740 $14,106,612 $14,529,811 $14,965,705 Public Works - Refuse $6,429,848 $3,949,037 $4,067,508 $4,189,533 $4,315,219 Stormwater $2,159,782 $2,224,575 $2,291,313 $2,360,052 $2,430,854 2021 2022 2023 2024 2025 FUND General Fund $17,161,126 $17,675,960 $18,206,239 $18,752,426 $19,314,999 Enterprise Funds Water/Wastewater $12,299,749 $12,668,741 $13,048,804 $13,440,268 $13,843,476 Public Works - Refuse $3,626,606 $3,949,037 $4,067,508 $4,189,533 $4,315,219 Stormwater $3,123,234 $3,216,931 $3,313,439 $3,412,842 $3,515,227 In order to assess the City's capability to fund the necessary capital improvement expenditures, a determination of revenue sufficiency must be made. This capability is shown by finding the difference between the projected annual revenues and expenditures for each fund the City uses to finance the capital improvements. The assessment results are shown in Table 9. CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-24 Table 9: Fiscal Assessment No. 1 FUND 2020 2021 2022 2023 2024 GENERAL FUND REVENUES $18,568,741 $19,125,803 $19,699,577 $20,290,565 $20,899,282 EXPENDITURES $18,568,741 $19,125,803 $19,699,577 $20,290,565 $20,899,282 BALANCE $ - $ - $ - $ - $ - WATER/WASTEWATER REVENUES $13,296,835 $13,695,740 $14,106,612 $14,529,811 $14,965,705 EXPENSES $13,296,835 $13,695,740 $14,106,612 $14,529,811 $14,965,705 BALANCE $ - $ - $ - $ - $ - PUBLIC WORKS - REFUSE REVENUES $ 6,429,848 $ 3,949,037 $ 4,067,508 $ 4,189,533 $ 4,315,219 EXPENSES $ 6,429,848 $ 3,949,037 $ 4,067,508 $ 4,189,533 $ 4,315,219 BALANCE $ - $ - $ - $ - $ - STORMWATER REVENUES $ 2,159,782 $ 2,224,575 $ 2,291,313 $ 2,360,052 $ 2,430,854 EXPENSES $ 2,159,782 $ 2,224,575 $ 2,291,313 $ 2,360,052 $ 2,430,854 BALANCE $ - $ - $ - $ - $ - FUND 2021 2022 2023 2024 2025 GENERAL FUND REVENUES $17,161,126 $17,675,960 $18,206,239 $18,752,426 $19,314,999 EXPENDITURES $17,161,126 $17,675,960 $18,206,239 $18,752,426 $19,314,999 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-25 BALANCE $ - $ - $ - $ - $ - WATER/WASTEWATER REVENUES $12,299,749 $12,668,741 $13,048,804 $13,440,268 $13,843,476 EXPENSES $12,299,749 $12,668,741 $13,048,804 $13,440,268 $13,843,476 BALANCE $ - $ - $ - $ - $ - PUBLIC WORKS - REFUSE REVENUES $ 3,626,606 $ 3,949,037 $ 4,067,508 $ 4,189,533 $ 4,315,219 EXPENSES $ 3,626,606 $ 3,949,037 $ 4,067,508 $ 4,189,533 $ 4,315,219 BALANCE $ - $ - $ - $ - $ - STORMWATER REVENUES $ 3,123,234 $ 3,216,931 $ 3,313,439 $ 3,412,842 $ 3,515,227 EXPENSES $ 3,123,234 $ 3,216,931 $ 3,313,439 $ 3,412,842 $ 3,515,227 BALANCE $ - $ - $ - $ - $ - Included in Table 9 are the projected revenues (as previously listed in Table 5) and expenditures (consisting of the sum of the cost and expenditures shown in Tables 6, 7 and 8). Improvement costs for transportation and recreation have been included in the General Fund, improvement costs for wastewater, water and solid waste are included in the Enterprise Fund, and stormwater improvement costs have been included in the Stormwater Fund. The balance of each fund indicates the difference between the projected revenues and expenditures. Revenue shortfalls for a given year are indicated by a negative balance. The City uses revenues from both the General and Enterprise Funds to meet annual operating expenses. The General Fund is primarily used for transportation and recreation/park operating services, while the Enterprise Fund is used for the operating costs associated with the Public Works and Utilities Departments. Supplemental funding is provided by the fees collected by the various departments from the persons directly receiving the service. CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-26 The City-wide millage rate and the Enterprise Fund user charges are reviewed periodically by the City as part of its budgeting process. Adjustments are made in order to ensure that sufficient funds are available to meet expected expenses, including a reserve for contingency funds. In anticipation of future increases in operating costs, the City may desire to adjust the millage rate and/or user charges upward by small increments over a period of several years. This will initially provide additional operating reserves, which can later be used to offset operating expense increases as they occur and allow the City to moderate annual charges in the millage rates and user charges. The anticipated increases in ad valorem tax revenues for 20210-2024 2025 are featured below in Table 10. Table 10: Anticipated Increase in Ad Valorem Tax Revenue Projections Tax Base 2020 2021 2022 2023 2024 Result of one-half mill increase over and above current Ad-Valorem 7,153,423 7,368,026 7,589,067 7,816,739 8,051,241 Tax Base 2021 2022 2023 2024 2025 Result of one-half mill increase over and above current Ad-Valorem 7,983,887 8,223,404 8,470,106 8,724,209 8,985,935 Summary and Recommendations Within this section, the projected revenue shortfalls as indicated in Table 9 are identified. Various methods of overcoming these revenue shortfalls are examined herein, and recommendations developed as to the most appropriate methods of balancing the revenue and expenditure streams for the City’s funds. These balanced revenue/expenditure streams are shown in Table 9 and indicate the achievement of an economically feasible comprehensive plan. General Fund: As shown in Table 9, the General Fund is projected to have a balanced budget during 20202021-20242025. Enterprise Fund: The Enterprise Fund is projected to have a balanced budget during 20202021-20242025. The balancing of the projected revenue and expenditure streams within the Enterprise Fund will be accomplished by the following funding strategy changes: STORMWATER: 1. Apply for various grants from State agencies to assist with various projects; 2. Obtain short term financing via low interest loans; and 3. Carry forward any unexpected funds as revenue. CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-27 In the event that some of the proposed sources are not attained, the following alternative strategies will be pursued; 1. Additional deferral of projects to later years; 2. Procurement of additional revenue bonds instead of funding projects on a “pay-as- you-go” basis; 3. Procurement of additional grant funding; 4. Procurement of a state revolving fund loan; and 5. Increase user fees for municipal services. Improved planning and coordination will be initiated among the City’s utility departments in order to ensure that public facility and service provision is optimal for cost effectiveness. For example, department representatives will work together to encourage the provision of public facilities and services concurrently (where feasible), in order to limit the negative impacts of separate installation (i.e. construct water/sewer services prior to paving/ stormwater improvements). Also, other entities which share facilities with the City (such as FDOT and Volusia County) sharing the use of the U.S. 1 within the City limit(s) will be coordinated with regarding improvements to their shared facilities. F. GOALS, OBJECTIVES, AND POLICIES The City shall undertake all actions necessary to ensure that needed public facilities and services are provided to all residents within the City’s jurisdiction in a manner which maximizes the use of existing facilities, promotes orderly compact urban growth and protects the City’s investments in its existing facilities. GOAL 1: Capital improvements will be provided to correct existing deficiencies, to accommodate projected future growth, and to replace obsolete or worn-out facilities, as indicated in the 5-year Schedule of Improvements delineated in this Element. Objective 1.1: Reserving Funds for Needed Future Capital Facilities. Ensure that a Five- Year Capital Improvements Program (CIP) shall be incorporated into the Annual Budget in order to reserve funds for needed future capital facilities. Policy 1.1.1: Preparation of the Five-year Capital Improvement Program. The City's Finance Director shall prepare the Five-Year CIP on an annual basis as part of the City's Annual Budget; it shall address all capital needs of the City. Policy 1.1.2: Municipal Department Heads and the CIE Annual Update. As a part of the annual update process for the Capital Improvements Element, municipal department heads shall provide input to the City Manager and Finance Director regarding capital improvement needs and the adequacy of existing and planned funding sources. CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-28 Policy 1.1.3: Multi-year Funding Strategy and New Funding Resources. As a part of the annual update process for the Capital Improvements Element the City shall focus on a multi-year funding strategy to identify new funding resources. Objective 1.2: Capital Improvements Classification. Shall include all projects identified in the CIP which are determined to be of relatively large scale and high cost ($25,000 or greater) in the 5-year Schedule of Improvements as capital improvement projects; all other capital improvements shall be included in the 5-year Capital Improvements Program and annual capital budget. Policy 1.2.1: Debt Service and Operating Expenditures. The City shall, for accounting purposes, include this Element in conjunction with Debt Service and Operating expenditures. Policy 1.2.2: Scheduling and Funding Capital Improvements. The City shall, as a matter of priority, schedule and fund all capital improvements identified by the 5-year Schedule of Improvements. Policy 1.2.3: Reviewing the Water Supply Facilities Work Plan (WSFWP). The City shall continue to adopt a CIP and annual budget as a part of its budgeting process. The City will review the CIP annually together with the WSFWP to include the water related projects identified for the first five years of the WSFWP. The program shall be “financially feasible” as defined in Florida Statutes. Policy 1.2.4: Capital Improvement Projects and Priority Ranking Guidelines. The proposed capital improvement projects shall be evaluated and ranked in order of priority according to the following guidelines:  The project is needed to protect public health and safety, to fulfill the City’s legal commitment to provide facilities and services, to reduce waste of water resources, to reduce waste of water resources or to preserve or achieve full use of the existing facilities;  The project promotes the City’s development of alternative water supplies, corrects water supply deficiencies or otherwise results in a reduction in future dependence on Upper Floridian aquifer water sources to support future growth of the City.  The project increases the efficiency of use of the existing facilities, prevents or reduces future improvement costs, provides service to developed areas lacking full service or promotes infill development;  The project represents a logical extension of facilities and services within a designated utility service area;  The project implements the policies of this Comprehensive Plan as they pertain to the concurrency requirements; and  The project is financially feasible. CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-29 Objective 1.3: Proportionate Share. Ensure the proportionate share of facility improvements which are necessitated by future development in order to maintain adopted LOS standards shall be borne by those directly benefiting from the improvements. Policy 1.3.1: Implementing Impact Fee Programs. The City shall continue to implement its impact fee programs as conditions to providing utility services to new developments. Policy 1.3.2: Transportation Impact Fee Ordinance. The City shall continue to implement its Transportation Impact Fee Ordinance. Policy 1.3.3: Future Development and Proportionate Costs. Future development will bear a proportionate cost of all capital improvements necessary to maintain LOS standards adequately. Policy 1.3.4: Private Contributions and the Five-Year Schedule of Capital Improvements. The City shall rely upon private contributions as a funding source within the Five-year Schedule of Capital Improvements only when the obligation to fund a specific capital improvement is addressed in an enforceable development agreement or development order. The City shall not be responsible for funding capital improvements that are the obligation of the developer. If the developer fails to meet any capital improvement commitment that is programmed in the Five-year Schedule of Capital Improvements, a plan amendment to delete the capital improvement from the Schedule shall be required. Policy 1.3.5: New Development and Impact Fees. All new development, which has a direct or indirect impact on roads, schools, parks, potable water, or sewer, shall continue to be subject to impact fees collected and/or administered by the City. Monies collected as impact fees shall be spent to benefit the City’s infrastructure. Objective 1.4: Managing Financial Resources. Will manage its financial resources to ensure the provision of needed capital improvements for previously issued development orders for future development and redevelopment. Policy 1.4.1: Issuance of Development Orders or Permits and Concurrency. The City will not issue development orders or permits unless public facilities (which meet the adopted LOS standards) needed to support development or redevelopment are available, or will be available concurrently with the impacts of the development. Policy 1.4.2: Maximum Ratio of Outstanding Indebtedness. The maximum ratio of outstanding indebtedness (for providing capital improvements) to the property tax base shall be limited by the City to no greater than .75%. CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-30 Policy 1.4.3: Adoption of the Capital Improvements Program. The City shall continue to adopt a 5-year Capital Improvements Program and annual budget as a part of its budgeting process. Policy 1.4.4: Funding to Finance Capital Improvements. The City will continue to apply for water, wastewater, solid waste and other available grants on an annual basis to obtain funding to finance the provision of capital improvements. Policy 1.4.5: Limitation on the use of Revenue Bonds. The limitation on the use of revenue bonds as a percent of total debt shall follow applicable Florida statues and acceptable financial practices. Policy 1.4.6: Maximum Ratio of Total Debt Service. The maximum ratio of total debt service to total revenue shall follow applicable Florida statues and acceptable financial practices. Policy 1.4.7: Maximum Ratio of Outstanding Capital Indebtedness to Property Tax Base. The maximum ratio of outstanding capital indebtedness to property tax base shall follow applicable Florida statues and acceptable financial practices. Policy 1.4.8: Reviewing all Sources of Revenue and the Annual Budget Process. Before the annual budget process is initiated, the City shall review all sources of revenue not previously utilized as revenue and shall act to obtain and receive revenue from these potential sources where a benefit to the City can be predicted. Policy 1.4.9: Complying with State Law and the Management of Debt. The City shall comply with all State of Florida law regarding the management of debt. Objective 1.5: Issuance of Development Orders and Permits. The City shall base all decisions regarding the issuance of development orders and permits on the coordination of the development requirements included in this CP, its land development regulations and ordinances, and the availability of public facilities needed to support such development at the time it is needed. Policy 1.5.1: LOS Standards. The City shall use the following LOS standards in reviewing the impacts of new development and redevelopment upon public facility provision in the City or in the City’s Utility Service Area: Sanitary Sewer: 204 gallons per equivalent residential unit per day Solid Waste: 2.5 pounds per capita per day Stormwater Level A – No significant street flooding Level B – No major residential yard flooding Level C – No significant structure flooding Level D – No limitation on flooding (Based on 25-year/24-hour storm event) CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-31 Potable Water 204 gallons per equivalent residential unit per day Collector Roadways LOS D for peak hour volumes Arterial Roadways LOS D for peak hour volumes Limited Access Road LOS B CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-32 Guidelines for Recreational Facilities: Facility Unit of Measure Parkland 5 acres/ 1,000 persons Baseball/Softball 1 field/4,000 persons Basketball Court 1 court/5,000 persons Tennis Court 1 court/3,500 persons Handball/Racquetball Court 1 court/4,000 persons Community Center 1facility/30,000 persons Multi-Purpose/Soccer 1 field/4,000 persons Shuffle Board Court 1 court/1,500 persons Pickleball 1 court/30,000 persons Volley Ball Court 1 court/5,000 persons Boat Ramps 1 ramp/4,700 persons Bike/Pedestrian Trail 1 mile/4,000 persons Fitness Trails 1/14,000 persons Activities Center 1/15,000 persons Gymnasium N/A Policy 1.5.2: New Development, Redevelopment or Comprehensive Plan Amendments Guidelines. The City shall evaluate all proposed CP amendments and requests for new development or redevelopment according to the following guidelines as to whether the proposed action would:  Contribute to a condition of public hazard as described in the Utilities Sub-elements;  Exacerbate any existing condition of public facility capacity deficits as described in the Utilities Sub-elements, the Transportation Element and the Recreation and Open Space Element;  Generate public facility demands that may be accommodated by capacity increases planned in the 5-year Schedule of Improvements;  Conform to future land uses as shown on the Future Land Use Map (FLUM) of the Future Land Use Element (FLUE), and utility service areas as described in the Utilities Sub-elements;  If public facilities are developer-provided, accommodate public facility demands based on adopted LOS standards;  If public facilities are provided, in part or whole, by the City, demonstrate financial feasibility, subject to this element;  Represent a logical extension of facilities and service from the City to the urban fringe, or is compatible with the plans of the State agencies or the St. Johns River Florida Water Management District (SJRWMD) ; and  Determination of future capital improvement needs shall be based on anticipated future growth or redevelopment patterns and whether a CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-33 particular improvement advances the goals, policies and objectives of the Comprehensive Plan. Policy 1.5.3: Land Use Development Orders and Concurrency. Land use development orders shall be granted only when facilities functioning at the adopted LOS exist, or will be available, concurrent with occupancy or use of such developed land with respect to sewer, water and stormwater, and within three years for recreation and transportation. Policy 1.5.4: Public and Private Capital Facilities and LOS Provision. The City shall require all public and private capital facilities to operate and provide service at the LOS adopted in this Comprehensive Plan for existing, previously issued development orders and future permitted development. Policy 1.5.5: Public Facilities and Services and Concurrency. The City shall continue to make public services and facilities available concurrent with the impacts of development. In cases of phased development, the City shall determine when public facilities and services are necessary to maintain concurrency. Objective 1.6: Coastal High Hazard Area. The City shall continue to review its Land Development Code to evaluate limiting the size and density of developments in the coastal high- hazard area, as defined by the Coastal Management Element. Policy 1.6.1: Constructing Public Facilities and the Coastal High Hazard Area. The City will not construct public facilities east of U.S. 1 unless no other feasible sites are available outside the coastal high-hazard area. Where it becomes necessary to construct public facilities in the coastal high-hazard area, the design of the facilities will incorporate flood proofing and additional structural support in order to ensure minimum damage from storms and hurricanes. Policy 1.6.2: Limiting Public Expenditures and the Coastal High Hazard Area. The City will limit public expenditures that subsidize development in coastal high-hazard areas except for the restoration and enhancement of natural resources. Objective 1.7: Adoption of Local Government and External Agency Plans. Adopt all applicable outside local government and external agency plans necessary to maintain and provide for LOS. Policy 1.7.1: Meeting School Capacity and Student Demands. The City hereby adopts by reference the Volusia County School District’s Facilities 5-Year Work Program to meet anticipated school capacity and student demands projected by the County and municipalities based on the adopted LOS standards for public schools. CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-34 Policy 1.7.2: Meeting Demand of State Transportation Facilities. The City hereby adopts by reference the Florida Department of Transportation’s 5- Year Work Program to meet anticipated demand through improvement of State transportation facilities within the jurisdiction. Policy 1.7.3: Meeting Water Supply Demand and Needs. The City hereby adopts by reference the St. Johns River Water Management District’s (SJRWMD) Water Supply Plan 2005 to meet anticipated water supply and demand needs within the jurisdiction. GOAL 2: Provide for a financially feasible public school facilities program. Objective 2.1: Level of Service Standards. Shall ensure that the capacity of schools is sufficient to support residential subdivisions and site plans at the adopted LOS standard. This LOS standard shall be consistent with the LOS standard adopted in the Interlocal agreement entered into by the School Board and the local governments within Volusia County. Policy 2.1.1: Applying LOS Standards. The LOS standard adopted by the City shall be applied consistently by all local governments within Volusia County and by the School Board district-wide to all schools of the same type. Policy 2.1.2: Florida Inventory of School House LOS Standards. Consistent with the Interlocal agreement, the uniform, district-wide LOS standards are set as follows using FISH (Florida Inventory of School House) capacity based on the traditional school calendar  Elementary Schools: 115% of permanent FISH capacity for the concurrency service area;  K- 8 Schools: 115% of permanent FISH capacity for the concurrency service area;  Middle Schools: 115% of permanent FISH capacity for the concurrency service area;  High Schools: 120% of permanent FISH capacity for the concurrency service area; and  Special Purpose Schools: 100% of permanent FISH capacity. Objective 2.2: School Capital Facilities Planning. The City shall cooperate with the School Board to ensure existing deficiencies and future needs are addressed consistent with adopted LOS standards for public schools. Policy 2.2.1: Reviewing the School Board’s Annual Work Program. The City shall review the School Board’s annual work program to verify that it is financially feasible and will maintain the LOS standards by the end of the five-year period. Policy 2.2.2: Future Development Proportionate Costs and Public Schools. The City shall coordinate with the School Board and adopt development CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-35 conditions to ensure that future development pays a proportionate share of the costs of capital facility capacity needed to accommodate new development and to assist in maintaining the adopted LOS standards via impact fees and other legally available and appropriate methods. CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-36 CAPITAL IMPROVEMENTS PROGRAM IMPLEMENTATION CAPITAL IMPROVEMENTS SCHEDULE (5-YEAR) As shown in Table 11, the Five (5) Year Schedule of Improvements is the mechanism by which the City can effectively stage the timing, location, projected cost and revenue sources for the capital improvements derived from all the CP elements, in support of the Future Land Use Element. This 5- Year Schedule of Improvements has been used to document the “economic feasibility” of the City’s CP, based upon the preceding sections of this Element entitled “Capital Improvements Inventory”, “Financial Analysis”, and “Goals, Objectives, and Policies”. LONG TERM TRANSPORTATION IMPROVEMENTS Table 12 describes transportation improvements that the City anticipates may be necessary within a ten (10) year time frame. CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-37 Table 11: City of Edgewater Five Year Schedule of Improvements Fiscal Years Ending 202-20242021- 2025 Project* Schedule Cost Revenue Source Funded/Unfunded ENVIRONMENTAL SERVICES WATER Tatum Blvd Area Water Utility 2020 $ 630,000 PUBLIC FUNDED Two Inch Water Line Replacements 2020-2024 $ 900,000 PUBLIC FUNDED Unspecified Water 2020-2024 $ 1,450,000 PUBLIC FUNDED Flexnet Smart Water Meter Network 2020-2024 $ 2,581,837 PUBLIC FUNDED THM Precursor Removal Process at ARTWP 2020-2021 $ 3,812,500 PUBLIC FUNDED East Pine Bluff Water Improvements 2021 $ 193,922 PUBLIC FUNDED New York Street Water Improvements 2022 $ 25,000 PUBLIC FUNDED Plaza & Hubbell Water Improvements 2020 $ 100,000 PUBLIC FUNDED Wildwood & Highland Water Main Replacement 2021 $ 208,000 PUBLIC FUNDED Evergreen Avenue Water Improvements 2024 $ 185,534 PUBLIC FUNDED Perdita/Palmetto Water Improvements 2021 $ 200,000 PUBLIC WATER TOTALS $ 10,286,793 WASTEWATER Unspecified Sewer 2020-2024 $ 1,450,000 PUBLIC FUNDED Safe Room @ WWTP & hardening of Ops Building 2020 $ 268,175 PUBLIC FUNDED WASTEWATER TOTALS $ 1,718,175 STORMWATER New Hampshire/Fernald Improvements 2021 $ 100,000 PUBLIC FUNDED Unspecified Capital Outlay 2021-2024 $ 200,000 PUBLIC FUNDED Baffle Box on 18th Canal 2024 $ - UNFUNDED East Pine Bluff Storm Improvements 2021 $ 236,213 PUBLIC FUNDED Hart Avenue Stormwater Improvements 2020 $ 450,000 PUBLIC FUNDED Hotel Dr Stormwater Improvements 2023 $ 310,316 PUBLIC FUNDED New York Street Storm Improvements 2022 $ 164,907 PUBLIC FUNDED Plaza & Hubbell Storm Improvements 2021 $ 292,000 PUBLIC FUNDED Stormwater Canal Rehabilitation: FL Shores (Phase I) 2021-2024 $ 1,200,000 PUBLIC FUNDED Turgot/Fernald Stormwater Improvements 2022 $ 400,000 PUBLIC FUNDED East Palm Way Storm Improvements 2024 $ 306,000 PUBLIC FUNDED Evergreen Avenue Storm Improvements 2024 $ 268,000 PUBLIC FUNDED IRB E. of Virginia St. Stormwater Project $ 300,000 PUBLIC FUNDED STORMWATER TOTALS $ 4,227,436 ENVIRONMENTAL SERVICES TOTALS $ 16,232,404 COLLECTIONS Lift Station # 6 Refurbishments & Antenna Relocation 2020 $ 300,000 PUBLIC FUNDED Riverside Dr sewer Lateral slip-lining 2020-2024 $ 900,000 PUBLIC FUNDED CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-38 Project* Schedule Cost Revenue Source Funded/Unfunded Sewer Slip-lining 2020-2024 $ 500,000 PUBLIC FUNDED Submersible pump replacement 2020-2024 $ 500,000 PUBLIC FUNDED Telemetry at Lift Stations 2020-2024 $ 325,000 PUBLIC FUNDED Manhole Lining 2020-2024 $ 500,000 PUBLIC FUNDED WW Lift Station Rehab - FL Shores 2021-2024 $ 2,300,000 PUBLIC FUNDED Lift Station Refurbishments 2022-2024 $ 1,125,000 PUBLIC FUNDED COLLECTIONS TOTALS $ 6,450,000 PUBLIC WORKS Public Works Complex Design/Construction 2020/2023 $ 9,100,000 PUBLIC FUNDED PUBLIC WORKS TOTAL $ 9,100,000 GENERAL CONSTRUCTION Road Resurfacing - LOGT 2020-2024 $ 1,089,768 PUBLIC FUNDED Clean land, irrigate, sod Umbrella & 22nd Park 2020 $ 55,000 PUBLIC FUNDED Equipment upgrade & additions Umbrella Tree Park 2020 $ 55,000 PUBLIC UNFUNDED E. Park Sidewalk Improvements 2021 $ 85,000 PUBLIC UNFUNDED Sidewalk Replacement - City wide 2020-2024 $ 650,000 PUBLIC UNFUNDED Ribbon Curb - Various 2021-2023 $ 1,700,000 PUBLIC FUNDED Dirt Road Reduction 2021-2023 $ 800,000 PUBLIC FUNDED Kennedy Park Improvements 2020 $ 1,436,610 PUBLIC FUNDED Lime Tree sidewalk 2020 $ 110,000 PUBLIC FUNDED Road Resurfacing - Other 2020 $ 979,079 PUBLIC UNFUNDED Harden YMCA Rood & Impact Windows 2020 $ 230,000 PUBLIC UNFUNDED Equipment Update Lake & Alice Park 2020 $ 25,000 PUBLIC UNFUNDED Mendard May Park Restroom Renovation 2020 $ 35,000 PUBLIC UNFUNDED GENERAL CONSTRUCTION TOTALS $ 7,250,457 Total $ 39,032,861 Schedule Cost Revenue Source Funded/Unfunded ENVIRONMENTAL SERVICES WATER Perdita/Palmetto/Live Oak water improvements 2021 $ 200,000 FUNDED Plaza & Hubbell water improvements 2023 $ 100,000 PUBLIC FUNDED East Pint Bluff water improvements 2022 $ 193,922 PUBLIC FUNDED Evergreen water improvements 2025 $ 185,534 PUBLIC FUNDED Safe Room @ WWTP & hardening of Ops Building 2021 $ 300,000 PUBLIC FUNDED CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-39 THM Precursor Removal Process at ARTWTP 2021 $ 3,500,000 PUBLIC FUNDED Two inch water line replacement 2021‐2025 $ 1,000,000 PUBLIC FUNDED Unspecified Water 2021‐2025 $ 1,500,000 PUBLIC FUNDED Wildwood & Highland Water Main Replacement 2022 $ 208,000 PUBLIC FUNDED Flexnet Smart Water Meter Network 2021‐2024 $ 1,979,147 PUBLIC FUNDED New York Street water improvements 2021 $ 25,000 PUBLIC FUNDED ARTWTP AUX pwer replacement (generator enclosure & tank) 2021 $ 250,000 PUBLIC FUNDED Meadowlake/Woodbridge Reclaimed Water Extension 2022 $ 500,000 PUBLIC FUNDED US‐1 Water Main Project 2021 $ 691,249 PUBLIC FUNDED WATER TOTALS $ 10,632,852 WASTEWATER Unspecified Sewer 2021‐2025 $ 1,500,000 PUBLIC FUNDED Safe Room @ WWTP & hardening of Ops Building 2021 $ 300,000 FUNDED WWTP Sludge dewatering 2023 $ 1,500,000 FUNDED WASTEWATER TOTALS $ 3,300,000 PUBLIC FUNDED STORMWATER New Hampshire/New York Stormwater 2021 $ 779,000 FUNDED Unspecified Stormwater 2021‐2025 $ 250,000 PUBLIC FUNDED East Pine Bluff Storm Improvements 2022 $ 236,213 PUBLIC FUNDED Hart Avenue Stormwater Improvements 2021 $ 1,994,234 PUBLIC FUNDED Hotel Dr Stormwater Improvements 2024 $ 310,316 PUBLIC FUNDED Plaza & Hubbell Storm Improvements 2023 $ 292,000 PUBLIC FUNDED Canal Rehabilitation: FL Shores (Phase I) 2021‐2025 $ 1,500,000 PUBLIC FUNDED Turgot/Fernald Stormwater Improvements 2023 $ 400,000 PUBLIC FUNDED East Palm Way Storm Improvements 2025 $ 306,000 PUBLIC FUNDED Evergreen Avenue Storm Improvements 2025 $ 268,000 PUBLIC FUNDED IRB E. of Virginia St. Stormwater Project 2025 $ 300,000 PUBLIC FUNDED STORMWATER TOTALS $ 6,635,763 ENVIRONMENTAL SERVICES TOTALS $ 20,568,615 COLLECTIONS LS #3 Refurbishment & antenna relocation 2021 $ 300,000 PUBLIC FUNDED LS #4 Refurbishment 2022 $ 250,000 PUBLIC FUNDED CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-40 LS # 13 (Pelican Cove West) Refurbishment 2023 $ 250,000 PUBLIC FUNDED Lift Station Refurbishments 2024‐2025 $ 550,000 PUBLIC FUNDED WW Lift Station Rehab ‐ FL Shores 2022‐2025 $ 2,400,000 PUBLIC FUNDED Submersible Pump Replacements (LS) 2021‐2025 $ 500,000 PUBLIC FUNDED Telemetry at Lift Stations 2021‐2022 $ 80,000 PUBLIC FUNDED Evaluation of Clay sewer lines 2022 $ 175,000 PUBLIC FUNDED Manhole Lining 2021‐2025 $ 500,000 FUNDED Riverside Dr Sewer lateral Slip Lining 2021‐2025 $ 900,000 FUNDED Sewer Sliplining 2021‐2025 $ 500,000 PUBLIC FUNDED CDBG Sewer Lining W. Park Ave & US 1 2021 $ 80,473 FUNDED COLLECTIONS TOTALS $ 6,485,473 PUBLIC WORKS Public Works Complex Design/Construction 2021/2024 $ 9,100,000 PUBLIC FUNDED PUBLIC WORKS TOTAL $ 9,100,000 GENERAL CONSTRUCTION Road Resurfacing 2021‐2025 $ 5,176,017 PUBLIC FUNDED E. Park Sidewalk Improvements 2023 $ 85,000 PUBLIC FUNDED Sidewalk Replacement 2022‐2025 $ 600,000 PUBLIC FUNDED Ribbon Curb ‐ Various 2023/2025 $ 675,000 PUBLIC FUNDED Dirt Road Reduction 2022‐2025 $ 800,000 PUBLIC FUNDED Veteran's Park Green Install "City Tree Fund" 2022 $ 30,000 PUBLIC FUNDED Menard May & Veterans Park Restrooms 2021 $ 50,000 PUBLIC FUNDED GENERAL CONSTRUCTION TOTALS $ 7,416,017 Total $ 43,520,105 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-41 Table 12: Long Term (10 year) Transportation Improvements Williamson Blvd. Extension (four lanes) Indian River Blvd. Extension (four lanes) Signalize S.R. 442 at I-95 southbound ramps Signalize S.R. 442 at I-95 northbound ramps S.R. 442 at I-95 lane additions Future Transit Corridor (Williamson Blvd. extension) U.S. 1 widening (six lanes between S.R. 442 and Riverside Dr.) PROGRAM MONITORING AND EVALUATION The role of monitoring and evaluation is vital to the effectiveness of any planning program and particularly to the CIE. This is largely because the City’s revenue and expenditure streams are subject to fluctuations in the market and the economy. It is the behavior of these streams which will be used to predict fiscal trends in order to maintain the City’s adopted LOS standards for public facilities. Therefore, the CIE requires a continuous program for monitoring and evaluation, pursuant to Chapter 163, F.S., this Element will be reviewed on an annual basis to ensure that required fiscal resources are available to provide public facilities as necessary to support the adopted LOS standards. The annual review will be the responsibility of the local planning agency, and the City Finance Director and City Manager will serve as advisory members at all formal deliberations related to capital improvement monitoring and evaluation. The local planning agency’s finding and recommendations will be presented to the City Council at a public meeting. The City Council will direct staff to take any actions deemed appropriate based on the findings and recommendations of the local planning agency. The review will include the following considerations, plus an examination of these considerations in order to determine their continued appropriateness:  Any corrections, updates, modifications concerning costs; revenue sources; acceptance of facilities pursuant to dedications which are consistent with the element; or the date of construction of any facility enumerated in this Element;  The CIE’s consistency with the CP Elements and its support of the FLUE;  The City’s ability to provide public facilities and services within the utility service area in order to determine any need for boundary modification or adjustment;  The priority assignment of existing public facility deficiencies;  The City’s progress in meeting those needs determined to be existing deficiencies;  The criteria used to evaluate capital improvement projects in order to ensure that projects are being ranked in their appropriate order of priority;  The City’s effectiveness in maintaining its adopted LOS standards;  The City’s effectiveness in reviewing the impacts of plans and programs of State agencies and water management districts that provide public facilities within the City’s jurisdiction;  The effectiveness of impact fees for assessing new development a pro rata share of the improvement costs which they generate; CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT Ordinance No. 2021-O-02 IX-42  The impacts of special districts and any regional facility and service provision upon the City’s ability to maintain its adopted LOS standards;  The ratio of outstanding indebtedness to the property tax base;  Efforts made to secure grants and/or private funds, whenever available to finance the provision of capital improvements;  The transfer of any unexpected account balances;  The criteria used to evaluate proposed plan amendments and request for new development or redevelopment; and  Capital improvements needed for the latter part of the planning period, for inclusion in the 5-Year Schedule of Improvements. In addition to the annual Capital Improvements Element review mentioned above, each request for a development order will be reviewed by a Technical Review Committee, as designated by the City Manager, and other appropriate personnel for the purpose of establishing whether the various adopted LOS standards will be adversely impacted if development is allowed to proceed. No development order will be issued if it is determined that the public facilities needed to maintain the adopted LOS standards will not be available concurrently with the impact of the development. Further, issuance of development orders will be delayed until the correction of existing system deficiencies which are required to increase the LOS provided to the adopted standard are complete. Comprehensive Plan Chapter 9 Concurrency Management System Sub- Element Goals, Objectives, and Polices City of Edgewater Ordinance No. 2020-O-06 CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CONCURRENCY MANAGEMENT SUB-ELEMENT Ordinance No. 2021-O-02 CM-1 A. PUBLIC FACILITIES, CAPACITIES AND LEVEL-OF-SERVICE (LOS) INVENTORY FOR CONCURRENCY MANAGEMENT The following inventories shall be maintained by the City to be used for the concurrency assessment of new development. 1. Transportation:  Design capacity of different roadway types.  The existing LOS measured by the p.m. peak hour directional trips.  The status of service degradation of those roads classified as backlogged based on the methodology described in the Transportation Element of this CP.  The adopted LOS standards for all roadway types.  The existing capacities or deficiencies of the roadway network.  The improvements to be made to the roadway network in the current fiscal year by the City, Volusia County, the Florida Department of Transportation, or other public agency and the impact of such improvements on the existing capacities or deficiencies. 2. Sanitary Sewer:  The capacity of the wastewater treatment facilities.  The existing LOS standards measured by the average number of gallons per day/per unit based on the average flow experienced at the treatment plant and the total number of equivalent residential units within the service area.  The adopted LOS standards for average daily flow per equivalent residential unit.  The existing deficiencies of the system.  The reserve capacities. 3. Potable Water:  The design capacity of potable water treatment facilities.  The existing LOS measured by the average number of gallons per day per unit based on the average flows experienced and the total number of equivalent residential units within the service area.  The existing potable water storage capabilities of the water system.  The adopted LOS standards for the potable water facility components.  The existing capacities or deficiencies of the system.  The reserved capacities. 4. Solid Waste Disposal:  The design capacity of solid waste disposal facilities.  The existing LOS.  The adopted LOS standard for solid waste.  The projected capacities or deficiencies. CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CONCURRENCY MANAGEMENT SUB-ELEMENT Ordinance No. 2021-O-02 CM-2 5. Stormwater Drainage:  The existing LOS measured by storm event as determined by the City and its Consulting Engineers.  The adopted LOS standard for stormwater drainage quantity and quality. 6. Recreation and Open Space:  The existing acreage of parkland and the existing number of recreation facilities as outlined in the Recreation and Open Space Element of this CP.  The existing LOS measured by the number of acres of parks available per 1,000 residents of the City based on an inventory of parks in the City and the population of the City.  The existing LOS guidelines for recreation facilities measured by the adopted standard based on an inventory of the facilities in the City and the population of the City.  The adopted LOS standards for park acreage and guidelines for individual recreation facilities as outlined in the Recreation and Open Space Element of this CP.  The projected capacities or deficiencies. 7. Public Schools:  The existing LOS standard for public schools measured by the Volusia County School Board.  The projected student enrollment, capital improvements, and estimated revenues measured by the Volusia County School Board. B. CONCURRENCY ASSESSMENT The Development Services Department is responsible for determining concurrency for all applications for development, redevelopment and subdivision plats. When reviewing applications for such developments, the Department performs a Concurrency Assessment to ensure that public facilities are or will be available concurrent with the impacts of the proposed development. The assessment includes a basis for the establishment of existing conditions and the capacity of existing public facilities to service new development. The Department shall identify:  The ability of existing facilities to accommodate the proposed development at the adopted LOS standards;  Any existing facility deficiencies that will need to be corrected prior to the completion of the proposed development;  The facility(s) improvements or additions that will be needed to accommodate the impacts of the proposed development at the adopted level(s)of service created by the proposed development;  The date such facility(s) improvements or additions will need to be completed to be concurrent with the impacts on such facility(s) created by the proposed development; and CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CONCURRENCY MANAGEMENT SUB-ELEMENT Ordinance No. 2021-O-02 CM-3  A recommendation or approval or denial with any applicable conditions or the timing and location of needed improvements. Prior to the issuance of a development order for a proposed new development, the City Council and/or the Development Services Department shall determine:  The impacts created by the proposed development;  Whether the public facilities covered under the Concurrency Management System will be available concurrent with the impacts of new development at the adopted LOS;  Those facility(s) improvements or additions that are required to ensure the findings of concurrency; and  The entity responsible for the design and installation of all required facility(s) improvements or additions. 1. Sanitary Sewer, Solid Waste, Stormwater and Potable Water Facilities a) A development order is issued subject to the condition that at the time of the issuance of a Certificate of Occupancy, or its functional equivalent, the necessary facilities and services are in place and available to service the new development; or b) At the time the development order is issued, the necessary facilities are guaranteed in an enforceable development agreement. c) An agreement or development order, issued pursuant to Chapter 380, F.S., to be in place and available to serve the new development at the time of the issuance of a Certificate of Occupancy. d) For potable water, prior to approval of a building permit or its functional equivalent, the City shall determine that there will be adequate water supplies and facilities available no later than the date at which the City anticipates issuing a Certificate of Occupancy to serve the new development. 2. Parks and Recreation Facilities a) At the time the development order is issued, the necessary facilities are in place, or actual construction has commenced; or b) A development order is issued subject to the condition that at the time of the issuance of a Certificate of Occupancy, the acreage for the necessary facilities to serve the new development is dedicated, or acquired by the City, or funds in the amount of the developer’s fair share are committed; or c) A development order is issued subject to the conditions that the necessary facilities needed to serve the new development are scheduled to be in place, or under actual construction, not more than one (1) year after the issuance of a Certificate of Occupancy, as provided in the City’s Capital Improvement Element; or d) At the time the development order is issued, the necessary facilities are the subject of a binding executed agreement which requires the necessary facilities and services to serve the new development to be in place or under CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CONCURRENCY MANAGEMENT SUB-ELEMENT Ordinance No. 2021-O-02 CM-4 actual construction no more than one (1) year after issuance of a Certificate of Occupancy; or e) At the time the development order is issued, the necessary facilities are guaranteed in an enforceable development agreement under actual construction not more than one (1) year after issuance of a Certificate of Occupancy. 3. Transportation Facilities a) At the time a development order is issued, the necessary facilities and services are in place or under construction; or b) A development order is issued subject to the conditions that the necessary facilities and services needed to serve the new development are scheduled to be in place or under actual construction not more than three (3) years after the issuance of a Certificate of Occupancy or its functional equivalent, as provided in the adopted City’s Five Year Schedule of Capital Improvements. The Schedule of Capital Improvements may include transportation projects included in the first three (3) years of the most current adopted Florida Department of Transportation Five Year Work Program. The Capital Improvement Element must include the following policies: i. The estimated date of actual project construction commencement and the estimated completion date; ii. A provision that a plan amendment is required to eliminate, defer or delay construction of any local road facility which is needed to maintain the adopted LOS standard and which is listed in the first three (3) years of the Five Year Schedule of Improvements in the Capital Improvements Element. c) At the time a development order is issued, the necessary facilities are the subject of a binding executed agreement which requires the necessary facilities to serve the new development to be in place or under actual construction no more than three (3) years after the issuance of a Certificate of Occupancy; or d) At the time a development order is issued, the necessary facilities and services are guaranteed an enforceable development agreement or an agreement or development order is issued pursuant to Chapter 380, F.S.; and will be in place or under actual construction not more than three (3) years after issuance of a Certificate of Occupancy. The adopted LOS standards (see Table CM-I) are the minimum acceptable standards with which all proposed new development shall comply. The Concurrency Management portion of this Element does not preclude the Planning and Zoning Board or the City Council from imposing other conditions of approval, including improvements and additions to the facilities covered under this system beyond the minimum necessary to achieve concurrency. CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CONCURRENCY MANAGEMENT SUB-ELEMENT Ordinance No. 2021-O-02 CM-5 4. School Facilities For school facilities, the following standards will satisfy the concurrency requirement: a) For district-wide concurrency service areas: i. At the time the residential development order or permit is issued, the necessary facilities and services are in place or under construction; or ii. A residential development order or permit is issued subject to the conditions that the necessary facilities and services needed to serve the new development are scheduled to be in place or under construction not more than 3 years after permit issuance as provided in the adopted public school facilities program. b) For less than district-wide concurrency service areas: If public school concurrency is applied on less than a district-wide basis in the form of concurrency service areas, a residential development order or permit shall be issued only if the needed capacity for the particular service area is available in one or more contiguous service areas and school capacity is available district- wide as defined in Section 163.3180 F.S. C. GENERAL RULES FOR CONCURRENCY ASSESSMENT 1. Existing Deficiencies No development may be approved which will impact a facility which is currently deficient unless the facility is required to be improved in the current fiscal year pursuant to a previous development order or permit. Any needed improvements shall be completed prior to the projected impacts of the proposed development. 2. Approved Impacts The impacts of new development shall be assessed against the existing conditions and the projected impacts from approved but un-built development. These two items together shall be considered the existing conditions for all public facilities for the impact assessment of all proposed development. 3. Phasing Development that is proposed to be phased may also phase the improvement of facilities provided the concurrency requirements for each facility are met. 4. Time Specific Approval All development approvals shall have a time period specified in the development order or permit in which development must commence. The time period may involve two or more phases but the timing of each phase shall be specified in the development order or permit. CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CONCURRENCY MANAGEMENT SUB-ELEMENT Ordinance No. 2021-O-02 CM-6 Any required improvements shall also require a time period for construction and completion. Should development or facilities improvements fail to begin or be completed in accordance with the development order or permit, all outstanding approvals of the development shall expire. Amendments to time schedules shall be permitted but must be approved by the body granting the original approval. 5. Additional Information The Development Services Department may require additional information from applicant or other City Departments in order for an accurate assessment to be conducted. Such additional information requests shall be reasonable and be provided in writing to the applicant or appropriate Department. Should the Development Services Department require a special study (such as traffic counts on a road that is not regularly monitored), the applicant shall provide such information. Review and approval of proposed development may be postponed for a reasonable time period in order that more information may be gathered on a facility. Proposed development may be denied approval, for failure of the applicant to provide adequate information on the projected impacts created by the development. 6. Transportation The City’s Land Development Code provides development thresholds at which traffic studies will be required. Required studies shall use the most recent Institute of Traffic Engineers (ITE) Manual to calculate the number of trips generated by the proposed development. The study shall then show the distribution of the projected trips, determine existing condition and project the LOS of impacted roads. Prior to the issuance of a Certificate of Occupancy, all facility improvements necessary to accommodate the impacts of that portion of the development receiving a Certificate of Occupancy shall be in place. Completed improvements may be required prior to the issuance of a building permit if deemed necessary for public safety purposes. 7. Sanitary Sewer The City’s Land Development Code provides sanitary sewer use standards for residential and non-residential development based on equivalent residential units. The City may require commercial and industrial developments to provide a description and estimate of water use needs for any commercial or industrial processes which create wastewater that will be discharged into the City’s system. Prior to the issuance of a Certificate of Occupancy, all facility improvements necessary to accommodate the impacts of that portion of the development receiving a Certificate of Occupancy shall be in place, as required by the Development Order. CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CONCURRENCY MANAGEMENT SUB-ELEMENT Ordinance No. 2021-O-02 CM-7 8. Potable Water The City’s Land Development Code provides potable water use standards for residential and non-residential development based on equivalent residential units. The City may require commercial and industrial developments to provide a description and estimate of water use needs for any commercial or industrial processes involving potable water. Prior to the issuance of a Certificate of Occupancy, all facility improvements necessary to accommodate the impacts of that portion of the development receiving a Certificate of Occupancy shall be in place, as required by the Development Order. Prior to approval of a building permit or its functional equivalent, the City shall determine that there will be adequate water supplies and facilities available no later than the date at which the City anticipates issuing a certificate of occupancy to serve the new development. All development is subject to the City’s Concurrency Management System. 9. Solid Waste The City’s Land Development Code provides solid waste standards for control and operation for residential, commercial and industrial developments. Developments which are potential hazardous waste generators will be responsible for coordinating with Volusia County for disposal of such waste. Prior to the issuance of a Certificate of Occupancy, all facility improvements necessary to accommodate the impacts of that portion of the development receiving a Certificate of Occupancy shall be in place. 10. Stormwater Drainage All developments shall prepare a drainage plan based on the Stormwater regulations which incorporate the LOS design storm. Such plans shall be approved by the City’s Engineer prior to the approval of the development. Prior to the issuance of a building permit, all facility improvements necessary to accommodate the impacts of that portion of the development receiving the building permit shall be approved and all improvements shall be completed prior to the issuance of a Certificate of Occupancy. 11. Recreation The City’s Land Development Code requires recreation impact fees for residential construction and/or land conveyance for new subdivisions. Commercial and industrial developments shall not be assessed as having an impact on recreational facilities. However, the City reserves the right to require the provision of recreational facilities as part of Planned Unit Developments. CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CONCURRENCY MANAGEMENT SUB-ELEMENT Ordinance No. 2021-O-02 CM-8 D. GOALS, OBJECTIVES, AND POLICIES GOAL 1: The City shall undertake necessary action to economically and efficiently provide needed public facilities and services to all residents within its jurisdiction in a manner which protects investments in existing facilities, maximizes the use of existing facilities and promotes orderly compact urban growth. Objective 1.1: Capital Improvements Provision. Capital Improvements will be provided to correct existing deficiencies, to accommodate anticipated future growth and to replace outdated and obsolete facilities, as indicated in the Schedule of Improvements of this Element. Policy 1.1.1: Criteria for Capital Improvement Projects. The City shall include all projects identified in the other Elements of this CP determined to be of relatively large scale in cost ($25,000 or greater) as Capital Improvement Projects and are included within the Schedule of Improvements portion of this Element. Policy 1.1.2: Debt Service and Operating Expenditures. The City shall, for accounting purposes, also include into this Element Debt Service and Operating expenditures. Policy 1.1.3: Prioritizing, Scheduling, and Funding Capital Improvements. The City shall, as a matter of priority, schedule and fund all capital improvement projects in the City’s annual Capital Improvement Program which are designed to correct existing deficiencies as listed in the various other Elements of this CP. Policy 1.1.4: Renewal and Replacement of Capital Facilities. The City will continue its current program of providing for renewal and replacement of capital facilities as outlined in the various Elements of this CP. Policy 1.1.5: Capital Improvements Coordinating Committee. A Capital Improvements Coordinating Committee shall be created composed of the Technical Review Committee members as designated by the City Manager to evaluate and rank, on an annual basis, in order of priority, the projects proposed to be included in the Schedule of Improvements. Policy 1.1.6: Evaluation and ranking of Capital Improvement Projects. Proposed City Capital Improvement Projects shall be evaluated and ranked in order of priority according to the following criteria:  Whether the project is needed to protect the public health and safety, to fulfill the City’s legal commitment to provide facilities and services, or to preserve or achieve full use of those facilities already in place;  Whether the project increases efficiency of use of existing facilities, prevents or reduces future improvement costs, provides CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CONCURRENCY MANAGEMENT SUB-ELEMENT Ordinance No. 2021-O-02 CM-9 services to develop areas lacking full service or promotes in-fill development;  Whether the project represents a logical extension of facilities and services within the designated Utility Service Area Boundary, and is coordinated with the plans of County and/or State agencies that provide facilities within the City;  Whether the project implements the policies of this CP as they pertain to the concurrency requirements; and  Whether the project is financially feasible. Objective 1.2: Proportionate Cost of Future Development. The City will ensure that future development will bear a proportionate cost of facility improvements necessitated by the development in order to maintain the adopted LOS standards. Policy 1.2.1: Collecting Impact Fees. The City will continue to collect impact fees from development projects to pay for the provision of transportation, water, sewer and recreation facilities required by those projects. Policy 1.2.2: Considering Other Impact Fees. The City shall continue the use of other impact fees, such as for public safety services. Policy 1.2.3: New Development and Donating Fair Share of Rights-of-ways. All new development shall be required to donate or reserve their fair share of right-of-way adjacent to major roadways prior to the issuance of a final development order. Objective 1.3: Managing Financial Resources. The City will manage its financial resources to ensure the provision of needed capital improvements for previously issued development orders and for future development and redevelopment. This objective shall be achieved through the implementation of the following policies: Policy 1.3.1: Maximum Ratio of Outstanding Indebtedness. In providing capital improvements, the City shall limit the maximum ratio of outstanding indebtedness to no greater than .75% of the property tax base. Policy 1.3.2: Annually Adopting the Capital Improvement Program. The City shall continue to adopt a Capital Improvement Program and an operating budget on a yearly basis as part of this budgeting process. Policy 1.3.3: Financing the Provision of Capital Improvements. The City shall continue to apply for and secure grants or private funds whenever available to finance the provision of capital improvements and other City improvement projects. Policy 1.3.4: Issuance of Certificates of Occupancy. The City will provide for all public facilities needed to service development for which Development CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CONCURRENCY MANAGEMENT SUB-ELEMENT Ordinance No. 2021-O-02 CM-10 Orders were previously issued prior to the issuance of Certificates of Occupancy. Policy 1.3.5: Allocating the Costs of New Public Facilities. The City shall allocate the costs of new public facilities on the basis of the benefits received by the existing and future residents. GOAL 2: The City shall maintain a Concurrency Management System to ensure public facilities and services to support development are available concurrent with the impact of development. Objective 2.1: Concurrency Management System. The City will continue to utilize a Concurrency Management System so that decisions regarding the issuance of development orders and permits will be based upon coordination of the development requirements included in this CP, the Land Development Regulations, and the availability of necessary facilities to support such development. Policy 2.1.1: LOS Standards and Reviewing the Impacts of Developments. The City shall use the LOS standards (found in Table CM-I) in reviewing the impacts of new development and/or redevelopment upon public facilities and services. CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CONCURRENCY MANAGEMENT SUB-ELEMENT Ordinance No. 2021-O-02 CM-11 Table CM-I: Level of Service Standards Facility Standard Sanitary Sewer 204 gallons/ERU/day Solid Waste 2.5lbs/capita/day Potable Water Water quality: Meet State and Federal Drinking Water Standards 204 gallons/ERU/day Stormwater 25 year/24 hr storm Traffic Circulation Limited Access Roads B, or as otherwise prescribed by FDOT Arterial D Collectors D Guideline for Recreational Facilities LOS/Person Parkland 5 acres/1,000 persons Baseball/Softball 1 Field/4,000 persons Basketball Court 1 court/5,000 persons Tennis Court 1 court/3,500 persons Handball/Racquetball Court 1 court/4,000 persons Community Center 1 facility/30,000 persons Multi-Purpose/Soccer 1 field/4,000 persons Shuffle Board Court 1 court/1,500 persons Pickleball 1 court/30,000 persons Volley Ball Court 1 court/5,000 persons Boat Ramps 1 ramp/4,700 persons Bike/Pedestrian Trail 1 mile/4,000 persons Fitness Trails 1 mile/14,000 persons Activities Center 1/15,000 persons Gymnasium N/A Public Schools Elementary Schools 115% of permanent FISH capacity for the concurrency service area. K- 8 Schools 115% of permanent FISH capacity for the concurrency service area. Middle Schools 115% of permanent FISH capacity for the concurrency service area High Schools 120% of permanent FISH capacity for the concurrency service area Special Purpose Schools 100% of permanent FISH capacity. ERU-Equivalent Residential Units FISH – Florida Inventory of School House CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CONCURRENCY MANAGEMENT SUB-ELEMENT Ordinance No. 2021-O-02 CM-12 Policy 2.1.2: Ensuring Adequate Water Supplies and Facilities and Concurrency. Prior to approval of a building permit or its functional equivalent, the City shall determine that there will be adequate water supplies and facilities available no later than the date at which the City anticipates issuing a certificate of occupancy to serve the new development. All development is subject to the City’s Concurrency Management system. Policy 2.1.3: Tracking Water Demands and Outstanding Commitments. The City shall track current water demand and outstanding commitments in order to determine the availability of an adequate water supply for proposed developments. Policy 2.1.4: Concurrency Requirements. Provisions in the CP that ensure public facilities and service standards will be met to satisfy the Concurrency requirements are listed below:  The necessary facilities and services are in place at the time a development permit is issued; or  A development permit is issued subject to the condition that the necessary facilities and services will be in place when the impacts of the development occur; or  The necessary facilities are under construction at the time a permit is issued; or  The necessary facilities and services are guaranteed in an enforceable development agreement. The agreement must guarantee that the necessary facilities and services will be in place when the impacts of the development occur; or  At the time the development permit is issued, the necessary facilities and services are the subject of a binding executed contract which provides for the commencement of the actual construction of the required facilities or the provision of services within one (1) year of the issuance of the applicable development permit.  The necessary facilities and services are guaranteed in an enforceable development agreement which required the commencement of the actual construction of the facilities or the provision of services within one (1) year of the issuance of the applicable development permit. Policy 2.1.5: Evaluation Guidelines for New Development or Redevelopment. Proposed CP amendments and requests for new development or redevelopment shall be evaluated according to the following guidelines as to whether the proposed action would:  Be consistent with the Utilities Element and the Coastal Management Element and not contribute to a condition of public hazard. CITY OF EDGEWATER CHAPTER IX COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT CONCURRENCY MANAGEMENT SUB-ELEMENT Ordinance No. 2021-O-02 CM-13  Be consistent with the Transportation Element; Utilities Element and Recreation and Open Space Element and not intensify any existing public facility capacity deficits not envisioned within this CP.  Generate public facility demands that may be accomplished by planned capacity increases.  Conform to future land uses as shown on the FLUM of the FLUE.  Accommodate public facility demands based upon LOS standards by provision of facilities by the developer or by the City consistent with this Element.  Be consistent with the County, State and Regional agencies and water management district’s facilities plans. City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:2021-O-03,Version:1 ITEM DESCRIPTION: 1st Reading Ordinance No.2021-O-03:John Massey,requesting a Zoning Map Amendment for property located at 700 Massey Ranch Boulevard OWNER: Villas at Massey Ranch, LLC 700 Massey Ranch Blvd City Residential Planned Unit Development (RPUD). LOCATION:700 Massey Ranch Blvd. AREA: 9.03± acres PROPOSED USE: Single family units CURRENT LAND USE: Vacant FLUM DESIGNATION: Medium Density Residential with Conservation Overlay ZONING DISTRICT:Volusia County A-3 (Transitional Agriculture) VOTING DISTRICT: 1 SURROUNDING AREA: Current Land Use FLUM Designation Zoning District North Villas at Massey Ranch Medium Density Residential with Conservation Overlay RPUD East Vacant Medium Density Residential with Conservation Overlay & Low Density Transition w/ Conservation Overlay Volusia County A-3 (Transitional Agriculture) & City Rural Transition South Vacant Medium Density Residential with Conservation Overlay Volusia County A-3 (Transitional Agriculture) West Massey Ranch Airpark Runway Public/Semi-Public Volusia County A-2 (Rural Agriculture) Background:On December 19,2005,City Council adopted a PUD Agreement for the adjacent property to the north of the subject property.The Agreement permitted 6 multi-family dwelling units with taxiway access to the runway.Each unit owner owns their respective building and the remaining area became common area to be maintained by the Homeowner’s Association (HOA).The primary revision to this Agreement is the addition of 13 single family units also with common area to be maintained by the HOA. Prior to any development the applicant shall be required to obtain Site Plan approval which includes review of all required infrastructure,parcel layout;all applicable state and local permits;environmental and traffic studies,all applicable regulations set City of Edgewater Printed on 2/18/2021Page 1 of 2 powered by Legistar™ File #:2021-O-03,Version:1 forth in the Land Development Code and PUD Agreement. The Planning and Zoning Board voted to send a favorable recommendation to City Council on February 10, 2021. Land Use Compatibility:The proposed use of subject property is compatible with the surrounding area. Adequate Public Facilities:The property has access to Massey Ranch Blvd.;water and wastewater are available also.All internal infrastructure,including but not limited to roads,utilities,stormwater management and street lights will be the responsibility of the developer Comprehensive Plan Consistency:The proposed PUD Agreement is consistent with the regulations set forth for the Medium Density and Conservation Overlay Land Use designations. RECOMMENDED ACTION Motion to Motion to approve Ordinance No. 2021-O-03. City of Edgewater Printed on 2/18/2021Page 2 of 2 powered by Legistar™ Strike through passages are deleted. 1 Underlined passages are added. 2021-O-03 ORDINANCE NO. 2021-O-03 AN ORDINANCE GRANTING A CHANGE IN ZONING CLASSIFICATION FROM VOLUSIA COUNTY A-3 (TRANSITIONAL AGRICULTURE) TO RPUD (RESIDENTIAL PLANNED UNIT DEVELOPMENT) FOR 9.03± ACRES OF CERTAIN REAL PROPERTY LOCATED AT 700 MASSEY RANCH BOULEVARD, EDGEWATER, FLORIDA; AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF EDGEWATER; PROVIDING FOR CONFLICTING PROVISIONS, SEVERABILITY AND APPLICABILITY; PROVIDING FOR AN EFFECTIVE DATE, RECORDING AND ADOPTION. WHEREAS, the City Council of the City of Edgewater, Florida, has made the following findings of fact and determinations: 1. John Massey is the applicant on behalf of Villas at Massey Ranch, LLC, owner of property located at 700 Massey Ranch Boulevard within Volusia County, Florida. Subject property contains approximately 9.03± acres. 2. The applicant has submitted an application for a change in zoning classification from Volusia County A-3 (Transitional Agriculture) to RPUD (Residential Planned Unit Development) for the property described herein. 3. On February 10, 2021, the Local Planning Agency (Planning and Zoning Board) considered the application for change in zoning classification. 4. The proposed change in zoning classification is consistent with all relevant goals, objectives and policies of the Edgewater Comprehensive Plan. 5. The proposed change in zoning classification is not contrary to the established land use pattern and is compatible with existing and proposed uses in the adjacent area. 6. The proposed change in zoning classification will not adversely impact public facilities and meets the Concurrency Management System requirements in Article XI of the Strike through passages are deleted. 2 Underlined passages are added. 2021-O-03 Land Development Code. 7. The proposed change in zoning classification will not have an adverse effect on the natural environment. 8. The proposed change will not have a negative effect on the character of the surrounding area. NOW, THEREFORE, BE IT ENACTED by the People of the City of Edgewater, Florida: PART A. CHANGE IN ZONING CLASSIFICATION OF CERTAIN REAL PROPERTY WITHIN THE CITY OF EDGEWATER, FLORIDA. The zoning classification for the property described in Exhibit “A” is hereby changed from Volusia County A-3 (Transitional Agriculture) to RPUD (Residential Planned Unit Development), pursuant to the associated Planned Unit Development (PUD) Agreement (attached and hereto incorporated as Exhibit “B”). PART B. AMENDMENT OF THE OFFICIAL ZONING MAP OF THE CITY OF EDGEWATER, FLORIDA. The GIS Technician is hereby authorized and directed to amend the Official Zoning Map of the City of Edgewater, Florida, to reflect the change in zoning classification for the above described property. PART C. CONFLICTING PROVISIONS. All conflicting ordinances and resolutions, or parts thereof in conflict with this ordinance, are hereby superseded by this ordinance to the extent of such conflict. PART D. SEVERABILITY AND APPLICABILITY. If any portion of this ordinance is for any reason held or declared to be unconstitutional, inoperative, or void, such holding shall not affect the remaining portions of this ordinance. If Strike through passages are deleted. 3 Underlined passages are added. 2021-O-03 this ordinance or any provisions thereof shall be held to be inapplicable to any person, property, or circumstances, such holding shall not affect its applicability to any other person, property, or circumstance. PART E. RECORDING. Upon approval and execution, this document shall be delivered to the Clerk of Court for recording into the public records of Volusia County, Florida. PART F. EFFECTIVE DATE. This Ordinance shall take place upon adoption. PART G. ADOPTION. After Motion to approve by , with Second by , the vote on the first reading of this ordinance held on March 1, 2021, was as follows: AYE NAY Mayor Mike Thomas Councilwoman Christine Power Councilwoman Gigi Bennington Councilwoman Megan O’Keefe Councilman Jonah Powers Strike through passages are deleted. 4 Underlined passages are added. 2021-O-03 After Motion to approve by with Second by _____________, the vote on the second reading/public hearing of this ordinance held on , 2021, was as follows: AYE NAY Mayor Mike Thomas Councilwoman Christine Power Councilwoman Gigi Bennington Councilwoman Megan O’Keefe Councilman Jonah Powers PASSED AND DULY ADOPTED this day of , 2021. ATTEST: CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA ______________________________ By:___________________________ Bonnie Brown, CMC Mike Thomas City Clerk Mayor For the use and reliance only by the City of Edgewater, Florida. Approved as to form and legality by: Aaron R. Wolfe, Esquire City Attorney Doran, Sims, Wolfe & Yoon Approved by the City Council of the City of Edgewater at a meeting held on this day of , 2021 under Agenda Item No. 8_____. Strike through passages are deleted. 5 Underlined passages are added. 2021-O-03 EXHIBIT “A” LEGAL DESCRIPTION A portion of Lot 136 and a portion of Lot 1, ASSESSOR’S SUBDIVISION OF THE SAMUEL BETTS GRANT, according to the plat thereof, as recorded in Map in Map Book 3, Page 153, of the Public Records of Volusia County, Florida, being described as follows: Commence at the southwest corner of Wildwood Subdivision Unit 3, according to the plat thereof as recorded in Map Book 38, Page 35 of the Public Records of Volusia County, Florida; thence North 20 17’ 14” West, along the westerly line of said Wildwood Subdivision Unit 3, also being the easterly line of said Lot 136 and along the easterly right of way of Massey Ranch Boulevard, a 100-foot right of way, as shown on plat of Massey Ranch Airpark Unit I, recorded in Map Book 44, Pages 68 through 70, inclusive, of the Public Records of Volusia County, Florida, a distance of 330.15 feet to the northeasterly corner of said Lot 136; thence South 69 40’ 57” West, along the northerly line of said Lot 136, a distance of 100.00 feet to the westerly right of way of said Massey Ranch Boulevard; thence South 20 17’ 14” East, along said westerly right of way of Massey Ranch Boulevard, a distance of 330.07 feet; thence South 20 15’ 17” East, continuing along said westerly right of way of Massey Ranch Boulevard , a distance of 427.07 feet to the southwesterly corner of said Massey Ranch Boulevard; thence continue South 20º 15’ 17” East, along the southerly prolongation of the westerly right of way of said Massey Ranch Boulevard, a distance of 171.72 feet for the Point of Beginning; thence South 89º 41’ 51” East, a distance of 33.91 feet; thence South 07º 01’ 00” West, a distance of 121.88 feet; thence South 12º 14’ 00” East, a distance of 103.35 feet; thence South 54º 42’ 00” East, a distance of 74.30 feet; thence South 85º 29’ 30” East, a distance of 66.54 feet; thence South 46º 06’ 00” East, a distance of 43.49 feet; thence South 05º 42’ 00” East, a distance of 94.35 feet; thence South 40º 04’ 00” East, a distance of 131.33 feet; thence South 06º 11’ 00” East, a distance of 93.29 feet; thence South 88º 41’ 44” West, a distance of 776.77 feet; thence North 06º 16’ 50” West, a distance of 611.81 feet; thence South 89º 41’ 51” East, a distance of 540.32 feet to the Point of Beginning. Containing 9.03 acres, more or less. Strike through passages are deleted. 6 Underlined passages are added. 2021-O-03 EXHIBIT “B” RESIDENTIAL PLANNED UNIT DEVELOPMENT (RPUD) AGREEMENT Villas at Massey Ranch Phase II 1 PLANNED UNIT DEVELOPMENT AGREEMENT Villas at Massey Ranch Phase II THIS AMENDED AGREEMENT is made and entered into this day of ________________, 2021 by and between, the CITY OF EDGEWATER, FLORIDA, a municipal corporation, whose mailing address is P. 0. Box 100, 104 N. Riverside Drive, Edgewater Florida 32132, (hereinafter referred to as "City") and The Villas at Massey Ranch, LLC, a Florida Limited Liability Company, with John S. Massey as Manager of Massey Family Enterprises, LLC, the sole Member, whose address is P.0.Box 949, New Smyrna Beach Florida 32170 (hereinafter referred to as "Developer"). The purpose of this Agreement is to define the terms and conditions granting the development approval of the subject property. NOW, THEREFORE, in consideration of the agreements, premises, and covenants set forth herein and other good and valuable consideration, the parties agree as follows: 1. LEGAL DESCRIPTION AND OWNER The land subject to this Agreement is approximately 9.03± acres located on the south and west and adjacent to Massey Ranch Boulevard, in Edgewater, Volusia County, Florida. The legal description of the property is attached hereto as Exhibit "A" - Legal Description. The Record owner of the subject property located in Phase II is The Villas at Massey Ranch, LLC, with John S. Massey as their authorized agent. 2. DURATION OF AGREEMENT The duration of this Agreement shall be perpetual and run with the land. The Developer shall commence construction of the Villas at Massey Ranch Phase II, as defined by the Master Plan, dated_________________ (Exhibit “B” included herein); within one (1) year of required Villas at Massey Ranch Phase II 2 permit approvals for this project, or within eighteen (18) months of the effective date of this Agreement. Developer's failure to initiate construction within one (1) year may result in the City's termination of the Agreement. The City, at its sole option, may extend the duration of this Agreement. This development must be consistent with the Master Plan and must be approved by City Council prior to commencement of any authorized work. Final approval shall include, but not be limited to utilities, stormwater, traffic, fire rescue, hydrants, law enforcement, environmental, solid waste containment, and planning elements. 3. DEVELOPMENT USES PERMITTED The Developer hereby agrees to develop the property subject to the terms of this Agreement and in accordance with the City of Edgewater's current Land Development Code. The Developer further agrees that all development will be consistent Villas at Massey Ranch Phase II Master Plan dated _____________________ (Exhibit “B”). The Villas at Massey Ranch shall be developed consistent with the City's development procedures. Final project approval may be subject to change based upon final environmental, permitting, and planning considerations. Use of the property will be as follows: A. Unit Count The Villas at Massey Ranch shall not exceed a total of nineteen (13) single family dwelling units. Based on the Final Site Plan approval, the total number of units may vary but the maximum residential units allowed for the Villas at Massey Ranch Subdivision shall not exceed 1.44 dwelling units per total acreage or a total of nineteen (13) units. This site shall meet all Land Development Code requirements pertaining to maximum building coverage and impervious surface coverage. B. Minimum House Square Footage Villas at Massey Ranch Phase II 3 The minimum gross house square footage shall be at least 2,000 square feet living area under air. In addition, each unit will have a minimum of a two (2) car enclosed garage. No carports will be allowed. An attached aircraft hangar shall be permitted for each dwelling unit and aircraft shall be allowed to operate within the site and between site and Massey Ranch Airpark, a publicly licensed airport. C. Minimum Building Setbacks for Phase II: 300' from the centerline of the runway 55’ from the centerline of any taxiway 200’ from the western project boundary 55’ from the northern project boundary 25’ from the southern project boundary 20’ from the eastern project boundary 10’ between buildings Maximum Height -35' Utility Easements - Utility easements to be granted to the City of Edgewater in accordance with the approved site plan prior to construction. D. Roads On-site driveways and taxiways are to remain private, in common ownership, and maintained by the Association with the exception of the seventy (70') foot Taxiway Easement as recorded in OR 4402, Page 2031, for use by other property owners as determined by the management of Massey Ranch Airpark. E. Stormwater Management Villas at Massey Ranch Phase II 4 The retention pond(s) will meet the requirements for the St. Johns River Water Management District and the City of Edgewater Land Development Code. The pond(s) are approximately _____ acres and will be owned and maintained by the HOA. Developer is required to provide an outfall to a publicly owned drainage conveyance system, and obtain an off-site drainage easement if necessary. Flood Plain Encroachment and Compensatory Storage Criteria. Definitions FEMA - Federal Emergency Management Agency FIS - Flood Insurance Study FIRM - Flood Insurance Rate Map USGS - United States Geological Survey NGVD29 - National Geodetic Vertical Datum of 1929 NAVD88 - North American Vertical Datum of 1988 SHWL - Seasonal High Water Level. The SHWL is defined as the elevation to which ground or surface water can be expected to rise during a normal wet season. SHGWT - Seasonal High Ground Water Table. The SHGWT is defined as the zone of water saturated soil at the highest average depth during the wettest season of the year. 100-Year Flood Elevation - The flood elevation that has a one percent (1%) change of being equaled or exceeded each year. The on-site 100-year flood elevation shall be established to the satisfaction of the City Engineer. Establishing the 100-year flood elevation may be based upon a combination of: FEMA FIS; FEMA FIRM panels; approved drainage studies of a comprehensive and regional nature; and site-specific assessments signed and sealed by a professional engineer licensed to practice in Villas at Massey Ranch Phase II 5 the State of Florida. Projects located near the coast should evaluate any flooding effects associated with both storm surge (FEMA Zones V and VE) and the freshwater flood (FEMA Zones A, AE, AH and AO). In the case of conflicting information, the City will rely upon the highest elevation, unless reasonable assurance can be provided that a lower elevation is justified. Under no circumstances will the City accept a 100-year flood elevation determined by overlaying a FEMA Zone A delineation with any topographic contour information. Construction plans and drainage basin maps shall be annotated to clearly and accurately delineate the flood plain encompassed by the applicable on-site 100-year flood elevation. Topographic and flood plain mapping shall provide a minimum accuracy to a tenth of a foot (i.e. 1-foot topographic contour interval and 100-year flood elevation to one decimal accuracy). USGS quadrangle maps depicting 5-foot topographic contours are not adequate to comply with these design standards. Flood plains shall be delineated for all storage areas located within the property boundary as defined by the pre-development topography, even if these areas are not illustrated on FEMA FIRM panels. Historically, flood elevations published by FEMA and other governmental agencies have been determined using the NGVD29 datum, or for that matter any other vertical datum, a "datum shift" may be required to "adjust" the applicable on-site 100-year flood elevation to a common and consistent datum. The SHGWT shall be established by drilling a sufficient number of geotechnical borings, whereas the SHWL shall be determined by an ecological assessment of hydric soils, vegetative Villas at Massey Ranch Phase II 6 cover, wetland species, lichen lines, etc. The SHWL and/or SHGWT shall be determined for all wetlands, depressions, and any other low areas within the property boundary that are capable of impounding stormwater runoff on the developed property. Flood plain encroachment shall be computed for all fill placed within the flood plain below the 100-year flood elevation and above the predicted SHGWT or SHWL. Compensatory storage for all 100-year flood plain encroachments shall be provided in accordance with the following requirements: Compliance will be based upon a volume for volume ("cup for cup") methodology, with the volume of compensation equal to the volume of encroachment at each and every elevation (I- foot contour interval). Providing compensating storage equal to the volume of encroachment at each elevation will provide equivalent flood plain management for all storm events of magnitude less than the 100-year storm event, and is intended to prevent cumulative water quality impacts. Storage creation must occur below the existing 100-year flood elevation and above the predicted SHGWT and/or SHWL. Compensation must occur within dedicated storage areas excavated contiguous to, but outside of, the existing 100-year flood plain. Under no circumstances will compensatory flood storage be allowed within ponds that also provide stormwater management (retention and/or detention) for the proposed development. The City may approve the creation of offsite compensatory storage areas located outside the property boundary on a case-by-case basis. The City reserves the right to enforce additional criteria upon any project that is located within what the City considers a special flood hazard area. At the City's discretion, additional flood control measures may be required to adequately protect, upstream systems, downstream Villas at Massey Ranch Phase II 7 systems, and/or offsite properties. F. Signage All subdivision signage will be located within common areas along the main entrance road (not within public right-of-way) to the subdivision and must meet all requirements of the Land Development Code. A written easement dedicated to the HOA must be recorded for the location of the sign. Developer shall dedicate all sign locations to the HOA. G. Trees Trees shall installed be per the approved Landscape Plans in the Site Plan. Trees shall be 2 ½” in diameter, measured six-inches (6") above the soil line and shall be of a variety listed in Exhibit “C” - Trees. A tree survey shall be provided prior to site/construction plan approval. The purpose of the tree survey shall be to determine the number of specimen and historic trees and to determine the tree mitigation requirements. Statistical tree survey information may be considered at the discretion of the Planning Director. However, such statistical surveys shall be limited to sites contained an overstory consisting predominantly of trees in uniform in age, species and distribution, which do not contain specimen or historic trees. Statistical surveys must be conducted in compliance with accepted forestry practices. All other City and County minimum tree protection standards shall be satisfied for this development. H. Entrance to Subdivision Entrance to the development shall be via Massey Ranch Boulevard. All landscaping and irrigation shall be maintained by the Association. The main access shall be gated at the south terminus of Massey Ranch Boulevard with access for City services as approved by the City Fire Villas at Massey Ranch Phase II 8 Chief. I. Common Area/Open Space All undeveloped/open space shall be dedicated to and maintained by the Association. J. Model Homes and temporary Office Temporary structures may be permitted as a temporary sales office while a model home is under construction. Such temporary offices shall only be permitted for an interim period not to exceed sixty (60) days or until completion of the first unit, whichever occurs first. Model units shall only be allowed upon compliance with the following requirements: (a) Provision for fire protection, including testing and approval of the water system by the Florida Department of Environmental Protection (FDEP), if on-site hydrants are required to service the area where the proposed models will be constructed. (b) Construction of access driveways to the model unit sites prior to building permit issuance, to the extent necessary to allow sufficient access by City vehicles for inspections. (c) Permanent utility connections cannot be made until the sanitary sewer system has been completed and certified to FDEP. Additional requirements, restrictions and conditions may be imposed by the City to address specific site or project concerns. A certificate of completion issued as provided in the Standard Building Code shall be deemed to authorize limited occupancy of model units. Flags or insignias which read "model", "open", "open house" or any other phrase which identifies property for real estate purposes may be displayed in the following locations and numbers. The maximum height of such flags shall be eight feet (8') with a maximum size of fifteen (15) square feet. The American and official state flags are exempt from this requirement. K. Declaration of Covenants. Conditions and Restrictions Villas at Massey Ranch Phase II 9 The Declaration of Covenants, Conditions and Restrictions; Articles of Incorporation, and By-Laws for the Homeowner's Association will be recorded in the public records of Volusia County at the time the site plan is approved. 3. FUTURE LAND USE AND ZONING DESIGNATION The Future Land Use designation for the Villas at Massey Ranch Subdivision is Medium Density Residential with Conservation Overlay. The zoning designation for The Villas at Massey Ranch Subdivision shall be RPUD (Residential Planned Unit Development) as defined in the City Land Development Code. The City of Edgewater's permitted uses for RPUD (Residential Planned Unit Development) are applicable to the development of the property and consistent with the adopted Comprehensive Plan/Future Land Use Map. 4. PUBLIC FACILITIES A. Developer agrees to connect to and utilize the City's water distribution system. Developer agrees to connect to the City's potable water system at the nearest point of connection, All water main distribution system improvements will be installed by the Developer and conveyed to the City by Bill of Sale in a form acceptable to the City and dedicated to the City prior to or at the time of issuance of the Development Order. B. Developer agrees to connect to and utilize the City's wastewater transmission and collection system. All wastewater collection and transmission system improvements will be installed by the Developer and conveyed to the City by Bill of Sale in a form acceptable to the City and dedicated to the City prior to or at the time of issuance of the Certificate of Occupancy for the first building. C. The City has determined that reclaimed water is currently unavailable. The Developer shall provide irrigation by well and all irrigation systems shall be approved by all Villas at Massey Ranch Phase II 10 applicable regulatory agencies. However, developer agrees to disconnect irrigation system from the well and connect to reclaimed water when reclaimed water becomes available to the site. D. Developer agrees to provide at no cost to the City on and off site current and future utility and drainage easements for drainage and utility service consistent with this provision. E. All utility services will be underground. F. Off-site improvements (including but not limited to intersection improvements, tum lanes, acceleration lanes, deceleration lanes, signalization) are the developer's responsibility and shall meet all City, County and/or State requirements and approval. G. Development/Impact fees for each dwelling unit will be paid in accordance with the following schedule: Water -Pay 100% of the applicable impact fees for each Unit to the city by applicant at the time the building permit application for that Unit is signed by the City, thereby reserving requisite water capacity. Sewer -Pay 100% of the applicable impact fees for each Unit to the city by applicant at the time the building permit application for that Unit is signed by the City, thereby reserving requisite sewer capacity. Police, Fire, Recreation for each Unit - Paid to City by applicant at the time of Building Permit application for that Unit. Roads for each Unit - Paid to City by applicant at the time of each Building Permit Application. Volusia County Impact fees for Roads and Schools - Paid at City Hall by applicant prior to a Building Certificate of Occupancy. The amount of all required impact fees shall be at the prevailing rate authorized at the Villas at Massey Ranch Phase II 11 time of payment of impact fees. H. All infrastructure facilities and improvements shall be constructed in compliance with applicable federal, state, and local standards. I. A concurrency review shall be conducted to ensure that all required public facilities are available concurrent with the impacts of the development. J. Developer agrees to reimburse the City of Edgewater for direct costs associated with the legal review, engineering review and construction inspection related to the Villas at Massey Ranch development approval and the construction of required infrastructure improvements and the review and approval of the final site plan. K. The developer shall provide all public facilities to support this project including the following: 1. Water Distribution System including fire hydrants. 2. Sewage Collection and Transmission System including lift station. 3. Stormwater collection/treatment system, including outfall system. 4. Provide all required pavement marking and signage (stop signs, road signs, etc.) within the development. 5. Bonds - A Performance Bond may be accepted by the City and shall be 110% of the costs of all remaining required improvements. 6. Streetlights shall be reflected in the approved Final Site Plan and maintained by the Homeowners’ Association and be installed by the Developer at time of installation of the infrastructure or prior to the Certificate of Occupancy issuance for the dwelling unit benefiting from the streetlight. 6. CONSISTENCY OF DEVELOPMENT Villas at Massey Ranch Phase II 12 The City agrees .to issue the required permits for the development in the manner defined in the Agreement after having determined it is not contrary to the City of Edgewater Comprehensive Plan and Land Development Code and is compliant with all concurrency requirements set forth in said documents. 7. PERMITS REQUIRED The Developer will obtain required development permits or letters of exemption. Permits may include but not be limited to the following: 1. Florida Department of Transportation, Department of Environmental Protection, Department of Health, St. Johns River Water Management District, Army Corps of Engineers, Florida Fish and Wildlife Conservation Commission and Volusia County. 2. City of Edgewater - Rezoning, Final Site Plan approval, all applicable clearing, removal, construction and building permits. 3. Minimum finished floor elevation of the living area shall be 11.25 feet. 8. DEVELOPMENT REQUIREMENTS Failure of this Agreement to address a particular permit, condition, term or restriction shall not relieve the Developer of the necessity of complying with those permitting requirements, conditions, terms or restrictions, and any matter or thing required to be done under the existing ordinances of the City. Existing ordinances shall not be otherwise amended, modified, or waived unless such modification , amendment, or waiver is expressly provided for in this Agreement with specific reference to the ordinance provisions so waived, or as expressly provided or in this Agreement. Developer shall establish a mandatory Homeowners Association (HOA) for the purpose of maintaining the property and enforcing applicable covenants and restrictions. The mandatory Villas at Massey Ranch Phase II 13 HOA will also be responsible for the streetlight requirements that result from the project including payment to Florida Power and Light for installation, maintenance and power consumption and the maintenance of the stormwater areas within the Villas at Massey Ranch as common area tract as depicted on the plans. The HOA documents, including applicable Articles of Incorporation; Covenants and Restrictions; and By-Laws shall be reviewed and approved by the City prior to final plan approval. 9. HEALTH SAFETY AND WELFARE REQUIREMENTS The Developer shall comply with such conditions, terms, restrictions, or other requirements determined to be necessary by the City for the public health, safety, or welfare of its citizens. 10. APPEAL If the Developer is aggrieved by any City official interpreting the terms of this Agreement, the Developer shall file a written appeal to the City Manager. After receiving the written appeal, the appeal will be reviewed by the City Manager and City Attorney. If the City Manager cannot resolve the dispute, the issue shall be scheduled for the City Council agenda. The action of the City Council is the final authority concerning this Agreement. 11. PERFORMANCE GUARANTEES During the term of this Agreement regardless of the ownership of the Property, the Property shall be developed in compliance with the terms of this Agreement and applicable regulations of the City not inconsistent with, or contrary to, this Agreement. 12. BINDING EFFECT The provisions of this Agreement, including any and all supplementing amendments, and all final site plans, shall bind and inure to the benefit of the Developer or its successors in interest Villas at Massey Ranch Phase II 14 and assigns and any person, firm, corporation, or entity who may become the successor in interest to the land subject to this Agreement or any portion thereof and shall run with the land and shall be administered in a manner consistent with the laws of the State of Florida. 13. RECORDING Upon execution by all parties, the City shall record the Agreement with the Clerk of the Court in Volusia County. The cost of recording shall be paid by the Developer. 14. PERIODIC REVIEW The City shall review the development subject to this Agreement every 12-months, commencing 12- months after the date of this Agreement to determine if there has been good faith compliance with the terms of this Agreement. If the City finds on the basis on competent substantial evidence that there has been a failure to comply with the terms of this Agreement, the Agreement may be revoked or modified by the City. 15. APPLICABLE LAW This Agreement and the provisions contained herein shall be construed, controlled, and interpreted according to the laws of the State of Florida. 16. TIME OF THE ESSENCE Time is hereby declared of the essence to the lawful performance of the duties and obligations contained in the Agreement. 17. AGREEMENT/AMENDMENT This Agreement constitutes the entire agreement between the parties, and supersedes all previous discussions, understandings, and agreements, with respect to the subject matter hereof. Amendments to and waivers of the provisions of this Agreement shall be made by the parties only in writing by formal amendment. Substantial changes, as determined by the City Manager, Villas at Massey Ranch Phase II 15 will require City Council approval. 18. FURTHER DOCUMENTATION The parties agree that at any time following a request therefore by the other party, each shall execute and deliver to the other party such further documents and instruments, in form and substance reasonably necessary to confirm and/or effectuate the obligations of either party hereunder. 19. SPECIFIC PERFORMANCE Both the City and the Developer shall have the right to enforce the terms and conditions of this Agreement by an action for specific performance. 20. ATTORNEYS' FEES In the event that either party finds it necessary to commence an action against the other party to enforce any provision of this Agreement or because of a breach by the other party of any terms hereof, the prevailing party shall be entitled to recover from the other party its reasonable attorney's fees, legal assistant's fees and costs incurred in connection therewith, at both trial and appellate levels, including bankruptcy proceedings, without regard to whether any legal proceedings are commenced or whether or not such action is prosecuted to judgment. 21. COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original but all of which together shall constitute one and the same instrument. 22. CAPTIONS Captions of the sections of this Agreement are for convenience and reference only, and the words contained therein shall in no way be held to explain, amplify or aid in the interpretation, construction, or meaning of the provisions of this Agreement. Villas at Massey Ranch Phase II 16 23. SEVERABILITY If any sentence, phrase, paragraph, provision, or portion of this Agreement is for any reason held invalid or unconstitutional by any court of the competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision and such holding shall not affect the validity of the remaining portion hereof. IN WITNESS WHEREOF, the parties have caused this Agreement to be made and entered into the date and year first written above. ATTEST: CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA Bonnie Brown, Michael Thomas, City Clerk Mayor Villas at Massey Ranch Phase II 17 Witnessed by: JOHN MASSEY DEVELOPER STATE OF FLORIDA COUNTY OF Subscribed and sworn before me this ______ day of ____________________, 2020 by means of ☐ physical presence or ☐ online notarization, and who is ☐ personally known to me or ☐ produced the following identification _______________________. Notary Public Stamp/Seal Villas at Massey Ranch Phase II 18 EXHIBIT "A" LEGAL DESCRIPTION The following described real property all lying and being in the County of Volusia and State of Florida: PHASE II A portion of Lot 136 and a portion of Lot 1, ASSESSOR’S SUBDIVISION OF THE SAMUEL BETTS GRANT, according to the plat thereof, as recorded in Map in Map Book 3, Page 153, of the Public Records of Volusia County, Florida, being described as follows: Commence at the southwest corner of Wildwood Subdivision Unit 3, according to the plat thereof as recorded in Map Book 38, Page 35 of the Public Records of Volusia County, Florida; thence North 20 17’ 14” West, along the westerly line of said Wildwood Subdivision Unit 3, also being the easterly line of said Lot 136 and along the easterly right of way of Massey Ranch Boulevard, a 100-foot right of way, as shown on plat of Massey Ranch Airpark Unit I, recorded in Map Book 44, Pages 68 through 70, inclusive, of the Public Records of Volusia County, Florida, a distance of 330.15 feet to the northeasterly corner of said Lot 136; thence South 69 40’ 57” West, along the northerly line of said Lot 136, a distance of 100.00 feet to the westerly right of way of said Massey Ranch Boulevard; thence South 20 17’ 14” East, along said westerly right of way of Massey Ranch Boulevard, a distance of 330.07 feet; thence South 20 15’ 17” East, continuing along said westerly right of way of Massey Ranch Boulevard , a distance of 427.07 feet to the southwesterly corner of said Massey Ranch Boulevard; thence continue South 20º 15’ 17” East, along the southerly prolongation of the westerly right of way of said Massey Ranch Boulevard, a distance of 171.72 feet for the Point of Beginning; thence South 89º 41’ 51” East, a distance of 33.91 feet; thence South 07º 01’ 00” West, a distance of 121.88 feet; thence South 12º 14’ 00” East, a distance of 103.35 feet; thence South 54º 42’ 00” East, a distance of 74.30 feet; thence South 85º 29’ 30” East, a distance of 66.54 feet; thence South 46º 06’ 00” East, a distance of 43.49 feet; thence South 05º 42’ 00” East, a distance of 94.35 feet; thence South 40º 04’ 00” East, a distance of 131.33 feet; thence South 06º 11’ 00” East, a distance of 93.29 feet; thence South 88º 41’ 44” West, a distance of 776.77 feet; thence North 06º 16’ 50” West, a distance of 611.81 feet; thence South 89º 41’ 51” East, a distance of 540.32 feet to the Point of Beginning. Containing 9.03 acres, more or less. EXHIBIT “C” TREES Common Name Botanical Name Elm Ulmus spp. Hickory Carya spp. Loblolly Bay Gordonia lasianthus Magnolia Magnolia m-andiflora Red Maple 'Acer rubrum Other Oak Species Quercus spp. Red Bay Persea borbonia Red Cedar Juniperus silicicola Swamp Bay Persea palustris Sweet Bay Magnolia virginiana Sweet Gum Liauidambar stvraciflua Sycamore Platanus occidentalis Turkey Oak Quercus laevis Will ow Oa k Dr Vi c t or y Pa l m DrMa s s e y Ra nc h Bl v d12th S tMidfieldLoopFlying M Ct . Su bject Prope rty Date: 2/3/202 1 Will ow Oa k Dr Vi c t or y Pa l m DrMa s s e y Ra nc h Bl v d12th S tMidfieldLoopFlying M Ct Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS U ser Community . Date: 2/3/202 1 Su bject Prope rty Massey Ranch BlvdFlying M Ct County - Retains County Zoning I-1 - Light Industrial R-1 - SF Residential RPUD - Residential Planned Unit Development RT - Rural Transitional RT - Rural Transitional County - Retains County Zoning R-2 - SF Residential Massey Ranch BlvdFlying M Ct County - Retains County Zoning I-1 - Light Industrial R-1 - SF Residential RPUD - Residential Planned Unit Development RT - Rural Transitional RT - Rural Transitional County - Retains County Zoning R-2 - SF Residential This map is for illustrative purposes only. The data represented is provided as a public service for general information and should not be used for legal, engineering, or surveying purposes. The City of Edgewater makes no claims, representations, or warranties, expressed or implied, concerning the validity (expressed or implied), the reliability, or accuracy of the GIS data and GIS map products furnished by the City. The burden for determining accuracy, completeness, timeliness, merchantability and fitness for or the appropriateness for use rests solely on the user of the map. The City of Edgewater disclaims any liability associated with the use or misuse of this map. . Date: 2/4/2021 Date: 2/4/2021 Existing Proposed This map is for illustrative purposes only. The data represented is provided as a public service for general information and should not be used for legal, engineering, or surveying purposes. The City of Edgewater makes no claims, representations, or warranties, expressed or implied, concerning the validity (expressed or implied), the reliability, or accuracy of the GIS data and GIS map products furnished by the City. The burden for determining accuracy, completeness, timeliness, merchantability and fitness for or the appropriateness for use rests solely on the user of the map. The City of Edgewater disclaims any liability associated with the use or misuse of this map. Subject Property Parcel: 8438-01-00-0011 Current City Zoning: CO - Retains County Zoning ZONING Agriculture RT - Rural Transitional R1 - Single Family Residential R2 - Single Family Residential R3 - Single Family Residential R4 - Multi Family Residential R5 - Multi Family Residential RPUD-Residential Planned Unit Development RP - Residential Professional MH1 - Mobile Home Park MH2 - Manufactured Home B2 - Neighborhood Business B3 - Highway Commercial B4 - Tourist Commercial BPUD - Business Planned Unit Development I1 - Light Industrial I2 - Heavy Industrial IPUD - Industrial Planned Unit Development R - Recreation P/SP - Public/Semi-Public C - Conservation MPUD - Mixed Use Planned Unit Development SCD/PUD-Sustainable Community Development Planned Unit Development Retains County Zoning . ZONING Agriculture RT - Rural Transitional R1 - Single Family Residential R2 - Single Family Residential R3 - Single Family Residential R4 - Multi Family Residential R5 - Multi Family Residential RPUD-Residential Planned Unit Development RP - Residential Professional MH1 - Mobile Home Park MH2 - Manufactured Home B2 - Neighborhood Business B3 - Higway Commercial B4 - Tourist Commercial BPUD - Business Planned Unit Development I1 - Light Industrial I2 - Heavy Industrial IPUD - Industrial Planned Unit Development R - Recreation P/SP - Public/Semi-Public C - Conservation MPUD - Mixed Use Planned Unit Development SCD/PUD-Sustainable Community Development Planned Unit Development Retains County Zoning Subject Property Parcel: 8438-01-00-0011 Proposed City Zoning: RPUD - Residential Planned Unit Development Villas at Massey Ranch Phase II 1 PLANNED UNIT DEVELOPMENT AGREEMENT Villas at Massey Ranch Phase II THIS AMENDED AGREEMENT is made and entered into this day of ________________, 2021 by and between, the CITY OF EDGEWATER, FLORIDA, a municipal corporation, whose mailing address is P. 0. Box 100, 104 N. Riverside Drive, Edgewater Florida 32132, (hereinafter referred to as "City") and The Villas at Massey Ranch, LLC, a Florida Limited Liability Company, with John S. Massey as Manager of Massey Family Enterprises, LLC, the sole Member, whose address is P.0.Box 949, New Smyrna Beach Florida 32170 (hereinafter referred to as "Developer"). The purpose of this Agreement is to define the terms and conditions granting the development approval of the subject property. NOW, THEREFORE, in consideration of the agreements, premises, and covenants set forth herein and other good and valuable consideration, the parties agree as follows: 1. LEGAL DESCRIPTION AND OWNER The land subject to this Agreement is approximately 9.03± acres located on the south and west and adjacent to Massey Ranch Boulevard, in Edgewater, Volusia County, Florida. The legal description of the property is attached hereto as Exhibit "A" - Legal Description. The Record owner of the subject property located in Phase II is The Villas at Massey Ranch, LLC, with John S. Massey as their authorized agent. 2. DURATION OF AGREEMENT The duration of this Agreement shall be perpetual and run with the land. The Developer shall commence construction of the Villas at Massey Ranch Phase II, as defined by the Master Plan, dated_________________ (Exhibit “B” included herein); within one (1) year of required Villas at Massey Ranch Phase II 2 permit approvals for this project, or within eighteen (18) months of the effective date of this Agreement. Developer's failure to initiate construction within one (1) year may result in the City's termination of the Agreement. The City, at its sole option, may extend the duration of this Agreement. This development must be consistent with the Master Plan and must be approved by City Council prior to commencement of any authorized work. Final approval shall include, but not be limited to utilities, stormwater, traffic, fire rescue, hydrants, law enforcement, environmental, solid waste containment, and planning elements. 3. DEVELOPMENT USES PERMITTED The Developer hereby agrees to develop the property subject to the terms of this Agreement and in accordance with the City of Edgewater's current Land Development Code. The Developer further agrees that all development will be consistent Villas at Massey Ranch Phase II Master Plan dated _____________________ (Exhibit “B”). The Villas at Massey Ranch shall be developed consistent with the City's development procedures. Final project approval may be subject to change based upon final environmental, permitting, and planning considerations. Use of the property will be as follows: A. Unit Count The Villas at Massey Ranch shall not exceed a total of nineteen (13) single family dwelling units. Based on the Final Site Plan approval, the total number of units may vary but the maximum residential units allowed for the Villas at Massey Ranch Subdivision shall not exceed 1.44 dwelling units per total acreage or a total of nineteen (13) units. This site shall meet all Land Development Code requirements pertaining to maximum building coverage and impervious surface coverage. B. Minimum House Square Footage Villas at Massey Ranch Phase II 3 The minimum gross house square footage shall be at least 2,000 square feet living area under air. In addition, each unit will have a minimum of a two (2) car enclosed garage. No carports will be allowed. An attached aircraft hangar shall be permitted for each dwelling unit and aircraft shall be allowed to operate within the site and between site and Massey Ranch Airpark, a publicly licensed airport. C. Minimum Building Setbacks for Phase II: 300' from the centerline of the runway 55’ from the centerline of any taxiway 200’ from the western project boundary 55’ from the northern project boundary 25’ from the southern project boundary 20’ from the eastern project boundary 10’ between buildings Maximum Height -35' Utility Easements - Utility easements to be granted to the City of Edgewater in accordance with the approved site plan prior to construction. D. Roads On-site driveways and taxiways are to remain private, in common ownership, and maintained by the Association with the exception of the seventy (70') foot Taxiway Easement as recorded in OR 4402, Page 2031, for use by other property owners as determined by the management of Massey Ranch Airpark. E. Stormwater Management Villas at Massey Ranch Phase II 4 The retention pond(s) will meet the requirements for the St. Johns River Water Management District and the City of Edgewater Land Development Code. The pond(s) are approximately _____ acres and will be owned and maintained by the HOA. Developer is required to provide an outfall to a publicly owned drainage conveyance system, and obtain an off-site drainage easement if necessary. Flood Plain Encroachment and Compensatory Storage Criteria. Definitions FEMA - Federal Emergency Management Agency FIS - Flood Insurance Study FIRM - Flood Insurance Rate Map USGS - United States Geological Survey NGVD29 - National Geodetic Vertical Datum of 1929 NAVD88 - North American Vertical Datum of 1988 SHWL - Seasonal High Water Level. The SHWL is defined as the elevation to which ground or surface water can be expected to rise during a normal wet season. SHGWT - Seasonal High Ground Water Table. The SHGWT is defined as the zone of water saturated soil at the highest average depth during the wettest season of the year. 100-Year Flood Elevation - The flood elevation that has a one percent (1%) change of being equaled or exceeded each year. The on-site 100-year flood elevation shall be established to the satisfaction of the City Engineer. Establishing the 100-year flood elevation may be based upon a combination of: FEMA FIS; FEMA FIRM panels; approved drainage studies of a comprehensive and regional nature; and site-specific assessments signed and sealed by a professional engineer licensed to practice in Villas at Massey Ranch Phase II 5 the State of Florida. Projects located near the coast should evaluate any flooding effects associated with both storm surge (FEMA Zones V and VE) and the freshwater flood (FEMA Zones A, AE, AH and AO). In the case of conflicting information, the City will rely upon the highest elevation, unless reasonable assurance can be provided that a lower elevation is justified. Under no circumstances will the City accept a 100-year flood elevation determined by overlaying a FEMA Zone A delineation with any topographic contour information. Construction plans and drainage basin maps shall be annotated to clearly and accurately delineate the flood plain encompassed by the applicable on-site 100-year flood elevation. Topographic and flood plain mapping shall provide a minimum accuracy to a tenth of a foot (i.e. 1-foot topographic contour interval and 100-year flood elevation to one decimal accuracy). USGS quadrangle maps depicting 5-foot topographic contours are not adequate to comply with these design standards. Flood plains shall be delineated for all storage areas located within the property boundary as defined by the pre-development topography, even if these areas are not illustrated on FEMA FIRM panels. Historically, flood elevations published by FEMA and other governmental agencies have been determined using the NGVD29 datum, or for that matter any other vertical datum, a "datum shift" may be required to "adjust" the applicable on-site 100-year flood elevation to a common and consistent datum. The SHGWT shall be established by drilling a sufficient number of geotechnical borings, whereas the SHWL shall be determined by an ecological assessment of hydric soils, vegetative Villas at Massey Ranch Phase II 6 cover, wetland species, lichen lines, etc. The SHWL and/or SHGWT shall be determined for all wetlands, depressions, and any other low areas within the property boundary that are capable of impounding stormwater runoff on the developed property. Flood plain encroachment shall be computed for all fill placed within the flood plain below the 100-year flood elevation and above the predicted SHGWT or SHWL. Compensatory storage for all 100-year flood plain encroachments shall be provided in accordance with the following requirements: Compliance will be based upon a volume for volume ("cup for cup") methodology, with the volume of compensation equal to the volume of encroachment at each and every elevation (I- foot contour interval). Providing compensating storage equal to the volume of encroachment at each elevation will provide equivalent flood plain management for all storm events of magnitude less than the 100-year storm event, and is intended to prevent cumulative water quality impacts. Storage creation must occur below the existing 100-year flood elevation and above the predicted SHGWT and/or SHWL. Compensation must occur within dedicated storage areas excavated contiguous to, but outside of, the existing 100-year flood plain. Under no circumstances will compensatory flood storage be allowed within ponds that also provide stormwater management (retention and/or detention) for the proposed development. The City may approve the creation of offsite compensatory storage areas located outside the property boundary on a case-by-case basis. The City reserves the right to enforce additional criteria upon any project that is located within what the City considers a special flood hazard area. At the City's discretion, additional flood control measures may be required to adequately protect, upstream systems, downstream Villas at Massey Ranch Phase II 7 systems, and/or offsite properties. F. Signage All subdivision signage will be located within common areas along the main entrance road (not within public right-of-way) to the subdivision and must meet all requirements of the Land Development Code. A written easement dedicated to the HOA must be recorded for the location of the sign. Developer shall dedicate all sign locations to the HOA. G. Trees Trees shall installed be per the approved Landscape Plans in the Site Plan. Trees shall be 2 ½” in diameter, measured six-inches (6") above the soil line and shall be of a variety listed in Exhibit “C” - Trees. A tree survey shall be provided prior to site/construction plan approval. The purpose of the tree survey shall be to determine the number of specimen and historic trees and to determine the tree mitigation requirements. Statistical tree survey information may be considered at the discretion of the Planning Director. However, such statistical surveys shall be limited to sites contained an overstory consisting predominantly of trees in uniform in age, species and distribution, which do not contain specimen or historic trees. Statistical surveys must be conducted in compliance with accepted forestry practices. All other City and County minimum tree protection standards shall be satisfied for this development. H. Entrance to Subdivision Entrance to the development shall be via Massey Ranch Boulevard. All landscaping and irrigation shall be maintained by the Association. The main access shall be gated at the south terminus of Massey Ranch Boulevard with access for City services as approved by the City Fire Villas at Massey Ranch Phase II 8 Chief. I. Common Area/Open Space All undeveloped/open space shall be dedicated to and maintained by the Association. J. Model Homes and temporary Office Temporary structures may be permitted as a temporary sales office while a model home is under construction. Such temporary offices shall only be permitted for an interim period not to exceed sixty (60) days or until completion of the first unit, whichever occurs first. Model units shall only be allowed upon compliance with the following requirements: (a) Provision for fire protection, including testing and approval of the water system by the Florida Department of Environmental Protection (FDEP), if on-site hydrants are required to service the area where the proposed models will be constructed. (b) Construction of access driveways to the model unit sites prior to building permit issuance, to the extent necessary to allow sufficient access by City vehicles for inspections. (c) Permanent utility connections cannot be made until the sanitary sewer system has been completed and certified to FDEP. Additional requirements, restrictions and conditions may be imposed by the City to address specific site or project concerns. A certificate of completion issued as provided in the Standard Building Code shall be deemed to authorize limited occupancy of model units. Flags or insignias which read "model", "open", "open house" or any other phrase which identifies property for real estate purposes may be displayed in the following locations and numbers. The maximum height of such flags shall be eight feet (8') with a maximum size of fifteen (15) square feet. The American and official state flags are exempt from this requirement. K. Declaration of Covenants. Conditions and Restrictions Villas at Massey Ranch Phase II 9 The Declaration of Covenants, Conditions and Restrictions; Articles of Incorporation, and By-Laws for the Homeowner's Association will be recorded in the public records of Volusia County at the time the site plan is approved. 3. FUTURE LAND USE AND ZONING DESIGNATION The Future Land Use designation for the Villas at Massey Ranch Subdivision is Medium Density Residential with Conservation Overlay. The zoning designation for The Villas at Massey Ranch Subdivision shall be RPUD (Residential Planned Unit Development) as defined in the City Land Development Code. The City of Edgewater's permitted uses for RPUD (Residential Planned Unit Development) are applicable to the development of the property and consistent with the adopted Comprehensive Plan/Future Land Use Map. 4. PUBLIC FACILITIES A. Developer agrees to connect to and utilize the City's water distribution system. Developer agrees to connect to the City's potable water system at the nearest point of connection, All water main distribution system improvements will be installed by the Developer and conveyed to the City by Bill of Sale in a form acceptable to the City and dedicated to the City prior to or at the time of issuance of the Development Order. B. Developer agrees to connect to and utilize the City's wastewater transmission and collection system. All wastewater collection and transmission system improvements will be installed by the Developer and conveyed to the City by Bill of Sale in a form acceptable to the City and dedicated to the City prior to or at the time of issuance of the Certificate of Occupancy for the first building. C. The City has determined that reclaimed water is currently unavailable. The Developer shall provide irrigation by well and all irrigation systems shall be approved by all Villas at Massey Ranch Phase II 10 applicable regulatory agencies. However, developer agrees to disconnect irrigation system from the well and connect to reclaimed water when reclaimed water becomes available to the site. D. Developer agrees to provide at no cost to the City on and off site current and future utility and drainage easements for drainage and utility service consistent with this provision. E. All utility services will be underground. F. Off-site improvements (including but not limited to intersection improvements, tum lanes, acceleration lanes, deceleration lanes, signalization) are the developer's responsibility and shall meet all City, County and/or State requirements and approval. G. Development/Impact fees for each dwelling unit will be paid in accordance with the following schedule: Water -Pay 100% of the applicable impact fees for each Unit to the city by applicant at the time the building permit application for that Unit is signed by the City, thereby reserving requisite water capacity. Sewer -Pay 100% of the applicable impact fees for each Unit to the city by applicant at the time the building permit application for that Unit is signed by the City, thereby reserving requisite sewer capacity. Police, Fire, Recreation for each Unit - Paid to City by applicant at the time of Building Permit application for that Unit. Roads for each Unit - Paid to City by applicant at the time of each Building Permit Application. Volusia County Impact fees for Roads and Schools - Paid at City Hall by applicant prior to a Building Certificate of Occupancy. The amount of all required impact fees shall be at the prevailing rate authorized at the Villas at Massey Ranch Phase II 11 time of payment of impact fees. H. All infrastructure facilities and improvements shall be constructed in compliance with applicable federal, state, and local standards. I. A concurrency review shall be conducted to ensure that all required public facilities are available concurrent with the impacts of the development. J. Developer agrees to reimburse the City of Edgewater for direct costs associated with the legal review, engineering review and construction inspection related to the Villas at Massey Ranch development approval and the construction of required infrastructure improvements and the review and approval of the final site plan. K. The developer shall provide all public facilities to support this project including the following: 1. Water Distribution System including fire hydrants. 2. Sewage Collection and Transmission System including lift station. 3. Stormwater collection/treatment system, including outfall system. 4. Provide all required pavement marking and signage (stop signs, road signs, etc.) within the development. 5. Bonds - A Performance Bond may be accepted by the City and shall be 110% of the costs of all remaining required improvements. 6. Streetlights shall be reflected in the approved Final Site Plan and maintained by the Homeowners’ Association and be installed by the Developer at time of installation of the infrastructure or prior to the Certificate of Occupancy issuance for the dwelling unit benefiting from the streetlight. 6. CONSISTENCY OF DEVELOPMENT Villas at Massey Ranch Phase II 12 The City agrees .to issue the required permits for the development in the manner defined in the Agreement after having determined it is not contrary to the City of Edgewater Comprehensive Plan and Land Development Code and is compliant with all concurrency requirements set forth in said documents. 7. PERMITS REQUIRED The Developer will obtain required development permits or letters of exemption. Permits may include but not be limited to the following: 1. Florida Department of Transportation, Department of Environmental Protection, Department of Health, St. Johns River Water Management District, Army Corps of Engineers, Florida Fish and Wildlife Conservation Commission and Volusia County. 2. City of Edgewater - Rezoning, Final Site Plan approval, all applicable clearing, removal, construction and building permits. 3. Minimum finished floor elevation of the living area shall be 11.25 feet. 8. DEVELOPMENT REQUIREMENTS Failure of this Agreement to address a particular permit, condition, term or restriction shall not relieve the Developer of the necessity of complying with those permitting requirements, conditions, terms or restrictions, and any matter or thing required to be done under the existing ordinances of the City. Existing ordinances shall not be otherwise amended, modified, or waived unless such modification , amendment, or waiver is expressly provided for in this Agreement with specific reference to the ordinance provisions so waived, or as expressly provided or in this Agreement. Developer shall establish a mandatory Homeowners Association (HOA) for the purpose of maintaining the property and enforcing applicable covenants and restrictions. The mandatory Villas at Massey Ranch Phase II 13 HOA will also be responsible for the streetlight requirements that result from the project including payment to Florida Power and Light for installation, maintenance and power consumption and the maintenance of the stormwater areas within the Villas at Massey Ranch as common area tract as depicted on the plans. The HOA documents, including applicable Articles of Incorporation; Covenants and Restrictions; and By-Laws shall be reviewed and approved by the City prior to final plan approval. 9. HEALTH SAFETY AND WELFARE REQUIREMENTS The Developer shall comply with such conditions, terms, restrictions, or other requirements determined to be necessary by the City for the public health, safety, or welfare of its citizens. 10. APPEAL If the Developer is aggrieved by any City official interpreting the terms of this Agreement, the Developer shall file a written appeal to the City Manager. After receiving the written appeal, the appeal will be reviewed by the City Manager and City Attorney. If the City Manager cannot resolve the dispute, the issue shall be scheduled for the City Council agenda. The action of the City Council is the final authority concerning this Agreement. 11. PERFORMANCE GUARANTEES During the term of this Agreement regardless of the ownership of the Property, the Property shall be developed in compliance with the terms of this Agreement and applicable regulations of the City not inconsistent with, or contrary to, this Agreement. 12. BINDING EFFECT The provisions of this Agreement, including any and all supplementing amendments, and all final site plans, shall bind and inure to the benefit of the Developer or its successors in interest Villas at Massey Ranch Phase II 14 and assigns and any person, firm, corporation, or entity who may become the successor in interest to the land subject to this Agreement or any portion thereof and shall run with the land and shall be administered in a manner consistent with the laws of the State of Florida. 13. RECORDING Upon execution by all parties, the City shall record the Agreement with the Clerk of the Court in Volusia County. The cost of recording shall be paid by the Developer. 14. PERIODIC REVIEW The City shall review the development subject to this Agreement every 12-months, commencing 12- months after the date of this Agreement to determine if there has been good faith compliance with the terms of this Agreement. If the City finds on the basis on competent substantial evidence that there has been a failure to comply with the terms of this Agreement, the Agreement may be revoked or modified by the City. 15. APPLICABLE LAW This Agreement and the provisions contained herein shall be construed, controlled, and interpreted according to the laws of the State of Florida. 16. TIME OF THE ESSENCE Time is hereby declared of the essence to the lawful performance of the duties and obligations contained in the Agreement. 17. AGREEMENT/AMENDMENT This Agreement constitutes the entire agreement between the parties, and supersedes all previous discussions, understandings, and agreements, with respect to the subject matter hereof. Amendments to and waivers of the provisions of this Agreement shall be made by the parties only in writing by formal amendment. Substantial changes, as determined by the City Manager, Villas at Massey Ranch Phase II 15 will require City Council approval. 18. FURTHER DOCUMENTATION The parties agree that at any time following a request therefore by the other party, each shall execute and deliver to the other party such further documents and instruments, in form and substance reasonably necessary to confirm and/or effectuate the obligations of either party hereunder. 19. SPECIFIC PERFORMANCE Both the City and the Developer shall have the right to enforce the terms and conditions of this Agreement by an action for specific performance. 20. ATTORNEYS' FEES In the event that either party finds it necessary to commence an action against the other party to enforce any provision of this Agreement or because of a breach by the other party of any terms hereof, the prevailing party shall be entitled to recover from the other party its reasonable attorney's fees, legal assistant's fees and costs incurred in connection therewith, at both trial and appellate levels, including bankruptcy proceedings, without regard to whether any legal proceedings are commenced or whether or not such action is prosecuted to judgment. 21. COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original but all of which together shall constitute one and the same instrument. 22. CAPTIONS Captions of the sections of this Agreement are for convenience and reference only, and the words contained therein shall in no way be held to explain, amplify or aid in the interpretation, construction, or meaning of the provisions of this Agreement. Villas at Massey Ranch Phase II 16 23. SEVERABILITY If any sentence, phrase, paragraph, provision, or portion of this Agreement is for any reason held invalid or unconstitutional by any court of the competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision and such holding shall not affect the validity of the remaining portion hereof. IN WITNESS WHEREOF, the parties have caused this Agreement to be made and entered into the date and year first written above. ATTEST: CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA Bonnie Brown, Michael Thomas, City Clerk Mayor Villas at Massey Ranch Phase II 17 Witnessed by: JOHN MASSEY DEVELOPER STATE OF FLORIDA COUNTY OF Subscribed and sworn before me this ______ day of ____________________, 2020 by means of ☐ physical presence or ☐ online notarization, and who is ☐ personally known to me or ☐ produced the following identification _______________________. Notary Public Stamp/Seal Villas at Massey Ranch Phase II 18 EXHIBIT "A" LEGAL DESCRIPTION The following described real property all lying and being in the County of Volusia and State of Florida: PHASE II A portion of Lot 136 and a portion of Lot 1, ASSESSOR’S SUBDIVISION OF THE SAMUEL BETTS GRANT, according to the plat thereof, as recorded in Map in Map Book 3, Page 153, of the Public Records of Volusia County, Florida, being described as follows: Commence at the southwest corner of Wildwood Subdivision Unit 3, according to the plat thereof as recorded in Map Book 38, Page 35 of the Public Records of Volusia County, Florida; thence North 20 17’ 14” West, along the westerly line of said Wildwood Subdivision Unit 3, also being the easterly line of said Lot 136 and along the easterly right of way of Massey Ranch Boulevard, a 100-foot right of way, as shown on plat of Massey Ranch Airpark Unit I, recorded in Map Book 44, Pages 68 through 70, inclusive, of the Public Records of Volusia County, Florida, a distance of 330.15 feet to the northeasterly corner of said Lot 136; thence South 69 40’ 57” West, along the northerly line of said Lot 136, a distance of 100.00 feet to the westerly right of way of said Massey Ranch Boulevard; thence South 20 17’ 14” East, along said westerly right of way of Massey Ranch Boulevard, a distance of 330.07 feet; thence South 20 15’ 17” East, continuing along said westerly right of way of Massey Ranch Boulevard , a distance of 427.07 feet to the southwesterly corner of said Massey Ranch Boulevard; thence continue South 20º 15’ 17” East, along the southerly prolongation of the westerly right of way of said Massey Ranch Boulevard, a distance of 171.72 feet for the Point of Beginning; thence South 89º 41’ 51” East, a distance of 33.91 feet; thence South 07º 01’ 00” West, a distance of 121.88 feet; thence South 12º 14’ 00” East, a distance of 103.35 feet; thence South 54º 42’ 00” East, a distance of 74.30 feet; thence South 85º 29’ 30” East, a distance of 66.54 feet; thence South 46º 06’ 00” East, a distance of 43.49 feet; thence South 05º 42’ 00” East, a distance of 94.35 feet; thence South 40º 04’ 00” East, a distance of 131.33 feet; thence South 06º 11’ 00” East, a distance of 93.29 feet; thence South 88º 41’ 44” West, a distance of 776.77 feet; thence North 06º 16’ 50” West, a distance of 611.81 feet; thence South 89º 41’ 51” East, a distance of 540.32 feet to the Point of Beginning. Containing 9.03 acres, more or less. EXHIBIT “C” TREES Common Name Botanical Name Elm Ulmus spp. Hickory Carya spp. Loblolly Bay Gordonia lasianthus Magnolia Magnolia m-andiflora Red Maple 'Acer rubrum Other Oak Species Quercus spp. Red Bay Persea borbonia Red Cedar Juniperus silicicola Swamp Bay Persea palustris Sweet Bay Magnolia virginiana Sweet Gum Liauidambar stvraciflua Sycamore Platanus occidentalis Turkey Oak Quercus laevis City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:AR-2021-5224,Version:2 COUNCIL AGENDA ITEM SUBJECT: Edgewater Expo and Rotary Club of Edgewater requesting waiver of fees to use Hawks Park and amphitheater and permission for a beer garden for Edgewater Family Fest Event March 6, 2021 DEPARTMENT: Economic Development SUMMARY: Edgewater Expo ,Inc.a non-profit organization,founded in 2012,of local business owners,residents,and City of Edgewater representatives dedicated to promoting Edgewater as a family-friendly,business-friendly community located on the beautiful Indian River.The Edgewater Expo Inc.began the signature event -a business expo in 2008 in ParkTowne Industrial Park,then as the event grew,moved it to Riverside Drive and Park Avenue from Kennedy Park to Menard May Park,utilizing Kennedy Park as the location of the carnival for the weekend.In 2017 and 2018,the event was held in Hawks Park As the Board members have changed and with COVID,the event did not take place in 2019 or 2020. This year the Edgewater Expo,Inc.and Rotary Club of Edgewater and City of Edgewater are working together to bring Edgewater Family Fest to the community Saturday,March 6,2021 at Hawks Park with a multitude of offerings such as a business expo,live music,and corn hole tournament.Partnering with the City of Edgewater’s BBQ Contest Event and the YMCA Board is managing the concession.Rotary Club of Edgewater has submitted to the State of Florida to receive the required license for the beer and wine garden and has provided Liability Insurance Coverage to indemnify the City of Edgewater. Proceeds from the event will be split between the organizations: Edgewater Expo, Inc. - offers local businesses grant funding for employee training programs Rotary Club of Edgewater - community projects SEV YMCA Board - Campaign for scholarships for summer camp, child care, sports programs City of Edgewater - Scholarship Fund For more information: visit www.ewexpo.com <http://www.ewexpo.com> The intent of Edgewater Expo, Inc. has been and continues to be… to grow this event to become similar to Port Orange Family Days, who has over the last 20 years raised over $20 Million for their community. BUDGETED ITEM:☐ Yes ☐ No ☒ Not Applicable BUDGET AMENDMENT REQUIRED:☐ Yes ☐ No ☒ Not Applicable RECOMMENDED ACTION: Motion to approve the waiver of fees for the use of Hawks Park and Hawks Park Amphitheater and to allow the City of Edgewater Printed on 2/19/2021Page 1 of 2 powered by Legistar™ File #:AR-2021-5224,Version:2 Motion to approve the waiver of fees for the use of Hawks Park and Hawks Park Amphitheater and to allow the Rotary Club of Edgewater to host the beer / wine garden. City of Edgewater Printed on 2/19/2021Page 2 of 2 powered by Legistar™ Edgewater Family Fest March 6, 2021 Site Plan Notes: Not Drawn to Scale; Business Expo Vendors spaces will be 10 ft X10 ft. City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:AR-2021-5238,Version:1 COUNCIL AGENDA ITEM SUBJECT: Granicus Agreement Renewal DEPARTMENT: Finance SUMMARY: Renewal of the existing Agreement with Granicus,Inc.Granicus provides live and on-demand video streaming and archiving of all City Council and board meetings as well as adds live captioning to be compliant with ADA requirements.It also provides agenda and minutes management and archival services.Software and hardware is already in place on premise to interface with the A/V system in Council Chambers and cloud hosting options they provide.This will be the Third Amendment to the Granicus Service Agreement between Granicus,Inc.and Edgewater,FL Agreement for June 7,2021 through June 6,2023 in the amount not to exceed $42,659 in FY2021, $44,792 in FY2022 and $47,032 in FY2023. This had gone before council at the June 1,2020 council meeting.There was discussion,and a motion was made by council to move forward with a formal solicitation for this service. It is staffs understanding that the concerns voiced by council were related to the video quality and capabilities of the system and not necessarily with the quality of product and service provided by Granicus,Inc.The audio and video equipment and software within the council chambers have been recently upgraded.The upgraded system allow for us to improve the quality of the streaming meetings and ability to be more compliant with any social distancing requirements as it may relate to the COVID-19 pandemic,or future needs as it relates to virtual meeting capacity. Further,migration to a new agenda management solution would require additional costs to ensure compatibility with the recent Audio/Visual upgrades as well as migration of archived materials including videos,minutes, agendas etc.to a new platform.Based on this information,it is believed to be in the City’s best interest to move forward with renewal of existing contract. BUDGETED ITEM:☒ Yes ☐ No ☐ Not Applicable BUDGET AMENDMENT REQUIRED:☐ Yes ☒ No ☐ Not Applicable RECOMMENDED ACTION: Motion to approve the third amendment with Granicus for FY 2021-2023 in the amount not to exceed thoseCity of Edgewater Printed on 2/19/2021Page 1 of 2 powered by Legistar™ File #:AR-2021-5238,Version:1 Motion to approve the third amendment with Granicus for FY 2021-2023 in the amount not to exceed those listed in the contract and authorize the City Manager to execute the agreement. City of Edgewater Printed on 2/19/2021Page 2 of 2 powered by Legistar™ Third Amendment to the Granicus Service Agreement between Granicus, Inc. and Edgewater, FL This Third Amendment to the Granicus, Inc. Service Agreement is effective on the date this document is signed and entered into by and between Granicus, Inc., a California Corporation (hereinafter referred to as "Granicus"), and Edgewater, FL (hereinafter referred to as "Client"), with reference to the following: WHEREAS, the Client and Granicus entered into an Agreement effective 6/6/2016 (the "Agreement"); and WHEREAS, the Client and Granicus wish to extend the term of the Agreement set to end 6/5/2021; NOW, THEREFORE, in consideration of the premises, the parties intend that the Agreement be amended as follows: 1. Unless extended by the Client or terminated in accordance with the Agreement, the term of this Agreement shall continue in full force and effect until 9/30/2023. 2.Compensation shall be amended to include the fees detailed in Exhibit A. Exhibit A is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of the Client to provide applicable exemption certificate(s). 3.Except as amended by this Third Amendment, all other terms and conditions of the Agreement shall remain in full force and effect. 4.In the event of any inconsistency between the provisions of this Third Amendment and the documents comprising the Agreement, the provisions of this Third Amendment shall prevail. IN WITNESS WHEREOF, the parties have caused this Third Amendment to be executed by their duly authorized representatives. Agreement and Acceptance By signing this document, the undersigned certifies they have authority to enter the agreement. The undersigned also understands the services and terms. Edgewater, FL Granicus Signature:Signature: Name:Name: Title:Title: Date:Date: Exhibit A Granicus Proposal for Edgewater, FL Granicus Contact Name:John Watkins Phone:(323) 909-5189 Email:john.watkins@granicus.com Proposal Details Quote Number:Q-100264 Prepared On:4/7/2020 Valid Through:9/30/2020 Pricing Payment Terms:Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) Currency:USD Period of Performance:10/1/2020 - 9/30/2021 Contract End Date:9/30/2023 Annual Fees for Renewing Subscriptions Solution Billing Frequency Quantity/Unit Annual Fee Recurring Captioning Services Annual 100 Hours $14,438.00 Granicus Remote Administration Annual 1 Each $1,403.57 Government Transparency Suite Annual 1 Each $4,191.24 Granicus Encoding Appliance Software (GT)Annual 1 Each $1,403.63 Meeting Efficiency Suite Annual 1 Each $5,559.77 Government Transparency Managed Services Hardware (GT)Annual 1 Each $3,822.35 Legistar Annual 1 Each $9,825.00 Open Platform Suite Annual 1 Each $2,015.42 SUBTOTAL:$42,658.98 Product Descriptions Name Description Recurring Captioning Services Live closed captioning. • All Meetings will incur one hour minimum. • Cancellations within 24 hrs. will be charged 1 hour minimum. • Caption reservations should be reserved two weeks in advance. Jobs with little notice may not be guaranteed coverage, 24 hours as an absolute minimum. • Real Time Captions are provided at an 98% accuracy readability rating • Recurring Caption hours not used in the period of performance will not carry over to the following year. Government Transparency Suite Government Transparency are the live in-meeting functions. Streaming of an event, pushing of documents, and indexing of events. Granicus Encoding Appliance Software (GT) Granicus Encoding Appliance Software (GT) This includes the LiveManager Software solution where webcasts are started/stopped, agendas amended and indexed, votes and attendance recorded, and minutes created. Remaining Period(s) Solution(s)10/1/2021 - 9/30/2022 10/1/2022 - 9/30/2023 Recurring Captioning Services $15,159.90 $15,917.90 Granicus Remote Administration $1,473.75 $1,547.44 Government Transparency Suite $4,400.80 $4,620.84 Granicus Encoding Appliance Software (GT)$1,473.81 $1,547.50 Meeting Efficiency Suite $5,837.76 $6,129.65 Government Transparency Managed Services Hardware (GT)$4,013.47 $4,214.14 Legistar $10,316.25 $10,832.06 Open Platform Suite $2,116.19 $2,222.00 SUBTOTAL:$44,791.93 $47,031.53 Product Descriptions Name Description Meeting Efficiency Suite Meeting Efficiency is a hybrid Software-as-a-Service (SaaS) and Hardware-as-a-Service (HaaS) solution that enables government organizations to simplify the in-meeting management and post-meeting minutes creation processes of the clerk’s office. By leveraging this solution, the client will be able to streamline meeting data capture and minutes production, reducing staff efforts and decreasing time to get minutes published. During a meeting, use LiveManager to record roll calls, motions, votes, notes, and speakers, all indexed with video. Use the index points to quickly edit minutes, templates to format in Microsoft Word, and publish online with the click of a button. Meeting Efficiency includes: •Unlimited user accounts •Unlimited meeting bodies •Unlimited storage of minutes documents •Access to the LiveManager software application for recording information during meetings •Access to the Word Add-in software component for minutes formatting in MS Word if desired •Up to one (1) MS Word minutes template (additional templates can be purchased if needed) Government Transparency Managed Services Hardware (GT) The managed equipment solution offers an encoding appliance that is fully managed and maintained by Granicus. Legistar Legistar is a Software-as-a-Service (SaaS) solution that enables government organizations to automate the entire legislative process of the clerk’s office. Clerks can leverage Legistar to easily manage the entire legislative process from drafting files, through assignment to various departments, to final approval. Legistar includes: •Unlimited user accounts •Unlimited meeting bodies and meeting types •Unlimited data storage and retention •Up to one (1) Legistar database •Up to one (1) InSite web portal Open Platform Suite Open Platform is access to MediaManager, upload of archives, ability to post agendas/ documents, and index of archives. These are able to be published and accessible through a searchable viewpage. City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:AR-2021-5240,Version:1 COUNCIL AGENDA ITEM SUBJECT: Strategic Planning and Goal Setting DEPARTMENT: Administration SUMMARY: A couple of Councilmembers have inquired about a need for a Strategic Plan and specific Goals to move the city in a positive direction. With this in mind, staff contacted Ms. Mari Rains, Director for the University Of Central Florida Institute Of Government to determine what plans/programs they currently have to assist with this endeavor. In turn, Ms. Rains submitted a proposal to assist with the creation of a Strategic Plan to include goal setting. Ms. Rains plan is a two-part approach and is intended to return the following results: v Assist the City Council in better understanding the various stakeholders and opinions in our community, v Develop a clear understanding of the shared vision and priorities for the City, v Data collected will assist the City with informed resources allocation and development of a strategic plan, v Collaborating with UCF provides the City an unbiased approach from an outside organization, v Foster engagement and buy-in by the Council, community and staff, v Results in a 5-year Strategic Plan. Her approach is as follows: v Highly participatory and inclusive, v Provide an opportunity for the community to provide input, v Intended to integrate community visioning and organizational strategic planning, v Intended to be transparent and responsive to all City stakeholders. In phase one the Institute of Government will conduct individual interviews with each member of the Council and the City Manager to clarify process steps, discuss desired outcomes and identify issues to be addressed. Because of the City’s size, Ms. Rains is suggesting two community visioning sessions be held to increase citizen participation. After the second session, she will prepare a summary for further consideration and discussion by the Council. She is also suggesting an employee survey be conducted. Questions would focus on the following: v Identify strengths, weaknesses, opportunities and threats (SWOT) influencing the City, v How current plans, policies and processes will shape future outcomes, City of Edgewater Printed on 2/19/2021Page 1 of 2 powered by Legistar™ File #:AR-2021-5240,Version:1 v Solicit suggestions for improving organizational effectiveness, v Solicit desires for the future of the City. The resulting report for leadership will include recommendations for improving organizational health and performance. Ms. Rains states the results of this survey often lead to creating one “Operational” goal within the strategic plan. The second phase of the plan calls for three distinct things: v A six hour workshop of the City Council, v A Senior Staff Operational Workshop, v Presentation of the Final Strategic Plan report to the City Council In this time of uncertainty dealing with the pandemic, the Institute of Government can facilitate all of this remotely via Zoom, phone and email. The cost is inclusive of everything needed to result in a quality experience and take a ways to propel the City into the next five years and beyond. If the Employee Survey and Senior Staff Workshop were not included,the cost could be trimmed by $6,400 from the overall $14,500;however,it is not advisable not to include them.Both employees and Senior Staff work very closely and daily with all components and their inclusion will be very beneficial to end results of this exercise. BUDGETED ITEM:☐ Yes ☒ No ☐ Not Applicable BUDGET AMENDMENT REQUIRED:☒ Yes ☐ No ☐ Not Applicable RECOMMENDED ACTION: Motion to approve a contractual agreement between the City of Edgewater and the UCF Institute of Government to provide Strategic Planning and Goal Setting assistance. City of Edgewater Printed on 2/19/2021Page 2 of 2 powered by Legistar™ Florida Institute of Government 12443 Research Pkwy Suite 402, Orlando, FL 32826 Page 1 of 10 (407) 882-3960 • iog@ucf.edu Strategic Planning Proposal – City of Edgewater December 8, 2020 Prepared for: City of Edgewater Glenn Irby, City Manager 104 N. Riverside Drive Edgewater, FL 32132 Prepared By: Mari Rains, Director University of Central Florida Florida Institute of Government 12443 Research Parkway, Ste. 402 Orlando, FL 32826 407.882.3960 Mari.Rains@ucf.edu Florida Institute of Government 12443 Research Pkwy Suite 402, Orlando, FL 32826 Page 2 of 10 (407) 882-3960 • iog@ucf.edu December 8, 2020 City of Edgewater Glenn Irby, City Manager 104 N. Riverside Drive Edgewater, FL 32132 Dear Glenn, Thank you for considering the UCF Florida Institute of Government for the City’s strategic planning needs. As discussed, a well-designed strategic planning process can add value in many ways, including: • Create agreement on core values and priorities • Align the council, senior management, and staff • Improve engagement, accountability and readiness for change • Provide management with a strategic agenda to move the organization forward • Communicate clear direction throughout all levels of the organization and the community • Address key service gaps • Provide a road map for the future What we propose is a best-practice approach, which gives your residents, businesses, and employees a voice in this important process. It allows the council to hear these stakeholders and make informed decisions about the future of Edgewater. We customize everything we do. We can add or remove services to fit your goals and budget. Enclosed please find: A. Florida Institute of Government at UCF Service Capabilities pg. 3 B. Proposed Strategic Planning Scope of Work pg. 5 C. Proposed Fees and Timelines pg. 8 D. Consultant / Facilitator Bio pg. 10 We look forward to working with you and the Edgewater Council, staff, residents, and other stakeholders. Sincerely, Mari Rains, MSM Director & Consultant, UCF IOG Florida Institute of Government 12443 Research Pkwy Suite 402, Orlando, FL 32826 Page 3 of 10 (407) 882-3960 • iog@ucf.edu ABOUT THE UCF IOG The John Scott Dailey Florida Institute of Government (FIOG) was created by the Florida Legislature in 1980 and subsequently designated as a Type I Institute by the Florida Board of Regents. The institute fulfills its statewide mission through five (5) affiliate program offices located at the Florida State Universit y, the University of Central Florida, the University of South Florida, University of Florida, and Florida Atlantic University. The Institute’s original mission is in place today: to increase the effectiveness and quality of government in Florida through applied research, tra ining, technical assistance programs and public service. A parallel goal was to provide high quality services to local governments at a reasonable cost, not always easy given budget constraints and fluctuations in the state’s economy. We partner practitioners and University professionals from a variety of disciplines, with elected officials and organizational leaders, to identify, evaluate, and implement effective solutions for a wide range of services. Local government agencies are not required to go out for bid when utilizing the Florida Institute of Government at UCF. OUR SERVICE CAPABILITIES The John Scott Dailey Florida Institute of Government at the University of Central Florida (FIOG at UCF) works directly with faculty, staff and external practitioners to bring their expertise to our clients. The FIOG at UCF primarily serves government and non-profit entities within an 11-county region including Brevard, Citrus, Flagler, Lake, Levy, Marion, Orange, Osceola, Seminole, Sumter, and Volusia counties. The FIOG at UCF is often invited to consult with other FIOG clients and projects across the sta te. The Florida Institute of Government at the University of Central Florida has a vast history of helping government and non -profit entities through: • Facilitating visioning and strategic planning processes • Facilitating community engagement forums • Facilitating leadership and team building retreats • Designing and facilitating leadership development and employee training programs • Providing association management services • Developing and coordinating certification programs • Coordinating conferences (one -day to one-week programming) • Consulting/technical assistance for diverse government projects including: • Charter review • Citizen satisfaction surveys • Records management assessment • Organizational development consulting • Human resource consulting • Tree surveys • Consensus building Florida Institute of Government 12443 Research Pkwy Suite 402, Orlando, FL 32826 Page 4 of 10 (407) 882-3960 • iog@ucf.edu REASONS TO HIRE THE UCF INSTITUTE OF GOVERNMENT Seasoned consultants with an unmatched understanding of the unique needs, challenges and services of government agencies, but whom also stay current with business trends. The FIOG is not a profit-center, so we offer low rates for government and non-profit agencies. Agencies do not have to go out for bid when hiring the FIOG at UCF, which allows faster project commencement. Affiliation with the second largest university in the U.S., with access to expert faculty and practitioners. 30+ years of high-impact service to government agencies and non-profit agencies across Florida. 5 Florida Institute of Government 12443 Research Pkwy Suite 402, Orlando, FL 32826 Page 5 of 10 (407) 882-3960 • iog@ucf.edu PROJECT BACKGROUND & APPROACH: Edgewater requested the UCF IOG provide a proposal to facilitate the city’s Strategic Planning process. This facilitated process will: • Assist the Edgewater Council in better understanding the various stakeholders and opinions in their community • Develop a clear understanding of the shared Vision and Priorities for the City of Edgewater • Data collected will assist the City with informed resource allocation and development of a strategic plan • Collaborating with UCF provides the City an unbiased approach from an outside organization • Foster engagement and buy-in by the Council, community, and staff • Result in a 5-year Strategic Plan Project Overview and Approach • Phased approach • Highly participatory and inclusive • Opportunity for the community to provide input • Integrates community visioning and organizational strategic planning • Uses the results of the visioning effort as the framework for planning • Adaptive to the needs of the council and community • Transparent and responsive to all city stakeholders PROPOSED SCOPE OF WORK: The services described below would be provided through the Florida Institute of Government at UCF. This scope is a recommended best practice for an organization to engage citizens, businesses, elected officials, and staff . PHASE ONE Key Stakeholder Interviews The consultant will conduct individual interviews with each member of Council and the City Manager to clarify process steps, discuss desired outcomes, and identify issues to be addressed. Communication Plan The consultant will support staff in developing a clear communication plan to maximize community engagement and participation into the process, as well as to foster transparency. Florida Institute of Government 12443 Research Pkwy Suite 402, Orlando, FL 32826 Page 6 of 10 (407) 882-3960 • iog@ucf.edu Community Visioning Forums The consultant will conduct two community visioning forums with residents, businesses, and other stakeholders, which will: • ask participants to identify characteristics of the City that they value most about their community and do not want to change • identify participants’ desires for the future of the City (components of the vision) • identify community consensus on issues the City may address in the strategic planning process NOTE: With approximately 24,000 residents, it is advisable to host two (2) Community Visioning Forums. This should increase community participation. After Community Visioning – The consultant will prepare a summary of the Community Visioning Session(s) for further consideration and discussion by the council. Employee Survey (optional) Engaging employees improves decision-making, as well as buy-in for implementation of the strategic plan. This survey will also foster employee engagement and assess employee readiness for change. The consultant will customize an anonymous, online employee survey for approximately 220 employees. Employee feedback will be anonymous, with a goal of 90-100% employee participation. Survey questions are based on best practices and may be customized. Survey questions will focus on: • identifying strengths, weaknesses, opportunities, and threats (SWOT) which are influencing the City • how the current plans, policies, and processes will shape future outcomes • suggestions for improving organizational effectiveness • overall employee engagement and readiness for implementing strategic plan changes • employee desires for the future of the organization After Employee Survey – The consultant will analyze, group, and summarize the employee survey into a comprehensive report with findings and recommendations. The consultant will meet with senior leaders to review the report, and make recommendations about action items and communicating survey findings with all employees to foster engagement and buy-in. The report for leadership will include recommendations for improving organizational health and performance. Often, the employee survey results lead to creating one “Operational” goal within the strategic plan. Florida Institute of Government 12443 Research Pkwy Suite 402, Orlando, FL 32826 Page 7 of 10 (407) 882-3960 • iog@ucf.edu PHASE TWO Council Workshop The consultant will facilitate a six-hour workshop with the City Council which will include: • Review data from the Community Forum • Review executive summary from the Employee Survey • Current trends and conditions impacting Edgewater • SWOT analysis • Development of a vision statement, set of organizational values, and mission statement • Establishment of goals, objectives, and priorities After Council Workshop – The consultant will prepare a summary report of the Council Workshop. It will include the SWOT analysis, Vision, Values, Mission, Goals. Objectives, and Priorities agreed upon by the Council. This report will be utilized in the Senior Staff Operational Workshop. Senior Staff Operational Workshop (optional) The consultant will facilitate a six-hour workshop with select senior leadership across each department to begin to operationalize the Council’s goals and priority objectives. The consultant will assist the staff to: • Review the vision, values, mission, and strategic goals from the council • Create goal statements for each of the agreed upon goals • Develop specific objectives, implementation plans and tentative timelines for each priority objective • Identify champions for ownership of each priority After Senior Staff Operational Workshop – The consultant will prepare a final Strategic Plan which will include: • A summary of the process used in the completion and assembly of the plan • Edgewater’s vision, values, and mission statements • A description of agreed upon goals and objectives for the City, as well as champions and timelines for implementation • Other information as deemed necessary by the consultant Presentation of Final Strategic Plan Report to Council The consultant will collaborate with City staff to co-present the report, and Strategic Plan, to the council. The consultant may answer questions and/or clarify the report and process. Florida Institute of Government 12443 Research Pkwy Suite 402, Orlando, FL 32826 Page 8 of 10 (407) 882-3960 • iog@ucf.edu PROJECT FEES & INVOICING : The fee for the project as described is $14,500 (with two Community Visioning Forums) and includes one consultant/facilitator for each facilitated workshop/meeting. The quoted fees include: • expert meeting facilitation • phone, Zoom and email consultation • meeting materials & supplies • post-meeting reports and final strategic plan report • consultant travel expenses and/or virtual meeting software expense OTHER OPTIONS: The Florida Institute of Government at UCF customizes everything we do. Upon your request, we can add or remove services to the scope of work and generate a new proposal to fit your goals and budget. Reducing Services/Minimizing Costs: If you would like to reduce costs for Strategic Planning, you can remove optional elements of this proposal. The cost for each optional element is included: • Employee Survey and Data/Recommendations Report……. $4,000 • Senior Staff Operational Workshop with Report…………….. $2,400 Additional Services: The UCF IOG also has the capability to integrate these additional services to the strategic planning process. Please call to discuss these optional services and fees : • Resident/citizen survey • Facilitated resident/citizen educational Q&A forums with senior staff • Organizational development, change readiness, succession planning and leadership development • Other special requests Invoicing: Upon the City’s decision, the IOG will draft a Letter of Agreement for both parties to sign. The City will be invoiced in monthly increments based upon percent completion. Florida Institute of Government 12443 Research Pkwy Suite 402, Orlando, FL 32826 Page 9 of 10 (407) 882-3960 • iog@ucf.edu PROJECT SCHEDULING & LOCATION: Project Scheduling: Project dates/times will be mutually agreed upon by the City and the consultant. The UCF IOG can begin this project as early as February 2021. Subject to council, senior staff and consultant availability, this project could be completed quickly, within a four-month timeframe. Meeting Location & COVID-19 Contingency: Typically, this process is best facilitated on-site. However, due to unprecedented uncertainty and increasing COVID-19 numbers, many community stakeholders would not be willing to meet inside with strangers. UCF IOG recommends a virtual or hybrid meeting process via Zoom and in-person. Based on attendance of other virtual meetings during COVID, this virtual option will likely increase engagement among the community stakeholders. Please note that UCF will continue to monitor the pandemic. Should the pandemic worsen, UCF General Counsel reserves the right to require fully virtual meetings, or require COVID-19 waivers limiting liability and/or risk, or change the project timeline. Should the situation change for the better at project commencement, we may sugg est in-person meetings. Safety is the top priority during this unprecedented time. Florida Institute of Government 12443 Research Pkwy Suite 402, Orlando, FL 32826 Page 10 of 10 (407) 882-3960 • iog@ucf.edu CONSULTANT / FACILITATOR BIO: MARI RAINS Mari Rains is the Director of the John Scott Dailey Florida Institute of Government (IOG) at the University of Central Florida (UCF), where she consults with local government agencies. In this role, she also serves as the Executive Director for three associations: Volusia League of Cities, Tri-County League of Cities, and Florida Association of Code Enforcement. Ms. Rains brings a unique hybrid of business, government and academic experience. Prior to joining the UCF IOG, Mari served as full-time Faculty member for UCF’s College of Business, Management Department, for seven years. She also led UCF’s Learning & Development team supporting 12,000 staff and faculty across 10 locations. She had a successful career in the private sector prior to UCF. Her corporate/private projects include: Publix, Darden Restaurants, Orlando Magic, Henkels & McCoy, The Galileo School Board of Directors, Chambers of Commerce, O’Sullivan, and others. Ms. Rains earned a Master’s Degree in Management from the University of Central Florida College of Business. Mari’s 20+ years’ experience centers around helping leaders and organizations build capacity and improve performance. She is a versatile and highly-sought facilitator and consultant for diverse programs, including strategic planning, management consulting, organizational development, leadership development , and certification/curriculum design. Ms. Rains has consulted with diverse government agencies including: • Florida City & County Management Association • Florida League of Cities (FLC) • Orange County • Seminole County • Volusia County • Flagler County • Osceola County • Marion County • Volusia League of Cities • Tri-County League of Cities • City of Ocala • City of Titusville • City of Orlando • City of Daytona Beach Shores • City of Oviedo • Town of Belleair • MetroPlan Orlando • UCF Office of Diversity & Inclusion • UCF Police Department • Sanford Fire Department • Florida Redevelopment Association • Florida Association of Code Enforcement • Florida Association of Business Tax Officials • Florida Association of City Clerks • Florida Records Management Association • Florida Center for Nursing • American Association of Service Coordinators • 7th Judicial Circuit Courts • Property & Evidence Association of Florida • Orange County Library System