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10-11-1976 - Regular ,. o o CITY COUNCIL OF THE CITY OF EDGEWATER REGULAR MEETING HELD October 11, 1976 A M) f.?;., r:;..... "'--"'''''''' 0 .. ~',' _..p{ ",' ~:'vJ: . ,~.;,J I$:._~::.i ."* " ""1'~ - ':\- ot, '''1 ,I ,..J .. ~, ~ I~;.'! ,,'Jf','>}) Sl &:1'1" '; ~' I" 'u' t- ',d "J r '_ - ,!. .~\yf~ ,:' ...,' ,~ . . ~ t:~J U Mayor Armstrong called the regular meeting of the City Council of the City of Edgewater to order, Monday, October 11, 1976 at 7:30 P.M. ROLL CALL: Mayor Dana T. Armstrong Councilwoman Ryta F. Webber Councilman William H. Cairnie Councilman Walter B. Sikes Councilman Calvin R. Dietz City Attorney Judson I. Woods City Clerk Sue Blackwell Police Chief Earl Baugh Present Present Present Present Present Present Present Present INVOCATION SALUTE TO FLAG Councilman Cairnie made a motion to approved the minutes of the meetings held September 20, and 27, 1976, being seconded by Councilman Sikes. Upon roll call vote said motion CARRIED. Councilman Dietz voting No on the 20th and Yes on the 27th. BILLS AND ACCOUNTS: The City Clerk read the list of bills in the General Fund account. Councilman Cairnie questioned the bill from Martin Asphalt. Mayor Armstrong explained that this is for the paving of several streets in the City. Councilwoman Webber asked who made the bid on this. She stated that she understood that we had to have bids on anything over $2,000.00. Mayor Armstrong explained that there are no specifications to give out for something like asphalt. He also stated that the Council told him to go ahead and get the job done. The attorney was questioned about this. He said that he does not remember how exactly the mayor was authorized to go ahead with the work. Councilman Dietz stated that we all agreed with this work, however each street was to be done and each bill was not to exceed the $2,000.00. Attorney Woods stated that he will have to review the minutes to see how this was to be done. Councilman Sikes stated that he understands that the Mayor went out and got prices per unit and per ton. He also explained that no one purchase exceeded $2,000.00. Councilman Dietz stated that the question here is how can we pay the $8,000.00 and stay within the legality of it. In the future someone could come across this bill and want the bids to back it, then there will be some question. He said that he feels that we should have the attorney1s opinion in writing on this. o u There was more discussion about this, and it was suggested that we pay for this by each street as it is finished. Mayor Armstrong stated that it could be included in the minutes that this does not constitute one bill, it constitutes seven bills. Attorney Woods stated that this could be done. The City Clerk read the list of bills in the Water and Sewer account. Councilwoman Webber made a motion to pay the bills, being seconded by Councilman Sikes. Upon roll call vote said motion CARRIED, 5-0. COMMUNICATIONS: The City Clerk read a letter of resignation from Peter J. Realmuto, Police Officer. Councilman Dietz made a motion that we accept the resignation, being seconded by Councilwoman Webber. Upon roll call vote said motion CARRIED, 5-0. The City Clerk read a letter from Mr. John Earls of Tumblin Insurance with the tenders for the coverage which was requested by the City. There was discussion about the service that we have had with this agency, and the bids that we are waiting on. The City Clerk explained that she has firm bids on these, just from word of mouth. She said that it is up to the Council to sit down and decide about this. Councilman Dietz stated that this is going to take a special meeting. Tape l-B There was more discussion about what we want to look for in a policy. Mayor Armstrong suggested that we recess this meeting until another day this week "to go over the insurance. It was decided that we could have a Saturday morning meeting. The City Clerk read a letter from the Department of Environmental Regulations with reference to the Edgewater landfill, and attached is our temporary operating permit which is good until June 1, 1977. Mayor Armstrong explained that this is a matter of formality that all Cities have to go through, and there does not seem to be any problem. The City Clerk was directed to answer this letter, acknowledging the temporary operating permit. The City Clerk read a copy of a letter from the Public Employees Relations Commission to Mr. Delony of Gainesville, stating that he has been appointed as Special Master for the City of Edgewater and Volusia County P.B.A. She explained that Mr. McBrayer will be out of town until Thursday, and he will come down then to help show us how to gather all of this information. The status of this matter was explained to the audience. AUDIENCE MISCELLANEOUS: Tape 2-A Mr. Armstrong stated that the day after the discussion about Mr. Mueller not being qualified to run for office in Zone 4, it was put in the paper that Mr. Mueller did not pay his utility bills." He said that Mr. Miller -2- o (.) and Mr. Muell.er came in and talked to him about this and produced the cancelled checks proving that he did pay these bills. They would like a retraction in the paper that he did pay his bills. Mr. Hays commented that they only retract something that they say, and they did not say this, the person who made the statement should retract it. Mayor Armstrong read from the minutes of the meeting that this discussion came up at, and he explained that it could have reflected to some people that he did not pay his bills, and he does because he brought the cancelled checks in. He apologized to Mr. and Mrs. Miller about this. Mr. Christy spoke to the Council about the area in the garage building that was given to the Fire Department to store their articles in so to clean out the bay next to the Community Center. He explained that the equipment was loaded up on the truck Saturday and they could not get into the garage to store it, so they are waiting for some instruction. Mayor Armstrong explained that floor space is limited, and he understood that they were only going to store their Fourth of July articles. There was discussion about an extra set of keys being necessary. Mayor Armstrong explained that the space is available in the garage and is marked off for them. There was more discussion about the keys, and it was agreed that there should be an extra set of keys left in City Hall in case of an emergency. RESOLUTIONS: RES. NO. (; 77 A RESOLUTION APPOINTING ALICE MURPHY AND KEN MILLARD TO THE BOARD OF ADJUSTMENTS SETTING FORTH THEIR TERMS AND PROVIDING AN EFFECTIVE DATE. Attorney Woods read this Resolution in full. Councilman Cairnie made a motion to adopt the Resolution, being seconded by Councilwoman Webber. Upon roll call vote said motion CARRIED, 5-0. ORDINANCES: None OLD BUSINESS: Councilman Dietz made a motion that we instruct the attorney to draw up the appropriate Resolution for $2,500 Public Works Act Application, which will come out of the Water and Sewer Revenue Fund, being seconded by Councilman Sikes. Upon roll call vote said motion CARRIED, 5-0. There was discussion about instructing the attorney to draw up a Resolution awarding the bids on the police cars and the water truck. It was agreed that this is not necessary due to the wording of the Resolution of Intent which was already drawn up on this. Mayor Armstrong stated that we agreed at the pre construction conference that all bills would go to Mr. McGough for approval before the draw could be made on it. Two bills have been submitted here, and neither one of them were sent over there. -3- o o Councilman Dietz suggested that we pay this out of Federal Revenue and save the interest. Mayor Armstrong stated that we could get in trouble matching Federal funds. Councilman Dietz stated that this is a loan and no Federal funds are involved. There was more discussion on this, and Councilman Dietz asked the City Clerk to check this out and see if we can do this to save paying that interest on this small amount. NEW BUSINESS: The City Clerk told the Council that there is a problem with one of the windows in front of City Hall, it is cracked. She checked with the insurance and it is covered. She would like to know what to do about this. Mayor Armstrong explained that some type of construction is going to have to be done because we have to comply with a State Law of having a wheel chair ramp into the building. We should get some preliminary drawings on this. However right now we should replace the glass and take care of the present problem. Mayor Armstrong spoke about a new truck for the Street Department. He read the specifications for the truck. Councilman Dietz made a motion that we advertise for bids for two new cab and chassies, the bids to be back in thirty days, the specifications to be picked up at City Hall, being seconded by Councilwoman Webber. There was conversation about the different uses these trucks will come in handy for. It was agreed that we should have an optional cost of a five yard dump bed. Upon roll call vote on the previous motion, said motion CARRIED, 5-0. MISCELLANEOUS: Mayor Armstrong stated that we have to decide on a color to paint the Sewer Plant. It was agreed that we should pick the nearest to the present color. Councilwoman Webber made a motion that we notify the contractor that it should be painted the nearest possible color to what we have, being seconded by Councilman Dietz. Upon roll call vote said motion CARRIED, 5-0. Councilwoman Webber stated that she has had some prank calls about Carl Street. People have said that they were told that this street was going to be opened and low cost housing was going in there. Mayor Armstrong stated that the only party he talked to about this he told that as far as he is concerned it is a paper street and the owner would have to open it. Councilman Sikes stated that Hardin Place needs some repair since it was washed out. Mayor Armstrong stated that Mr. Sindler contacted him about Hill Street and he told Mr. Sindler that no deal was ever made with the City in regard to this situation, and it is not the City's responsibility. He also explained that the City is having to take these roads one at a time and do the necessary repairs. -4- o u Councilman Dietz asked what has been done about the ditches being filled up with driveways? Mayor Armstrong explained the situation at the Cooper's residence in regard to this type ofproblem. Tape 3-A There was more discussion on the drainage problems. RECESS: Councilman Cairnie made a motion that we recess this meeting until Saturday morning at 10:30 a.m., being seconded by Councilman Dietz. Upon roll call vote said motion CARRIED, 5-0. MINUTES TAKEN BY: Sue Blackwell Debbie Sigler f:~_?'c~/ M or ' (J~ 1 CWJh cou1'ffwoma n Jt;;J+ ~ AA--r?A-L CounCl man ATTEST: <$uv (3t,,~ City Clerk -a:; Appro~this 0(6 day of {1~~ ,1976. .. ~ fir~~a?~~~~ Ma or -5- yc~ / r 3:t-Q..)3 v . GENERAL FUND: City of Edgewater WW & SS Florida Power & Light Howard Gaines Larry Westfall Larry Gibson City of Edgewater Gen. American Hardware Charles A. Murphy Martin Asphalt Company Orlando Paving Company City Auto Supply City of New Smyrna Beach So. Bldg. Code Congress Mr. Sanborn Electrical Construction Governmental Guides WATER AND SEWER: Florida Power & Light Paul Ream American Hardware Discount Glass Company All State Pipe Supply The Wickes Corporation Electra-Tronics, Inc. All i ed C h lor i n e o u BILLS AND ACCOUNTS October 11, 1976 Fire C.H., C.C., P & P, F.D., C.D.,Blpk.,Rec. P.O. P.O. Street Petty Cash Street Bldg. Insp. Street Street Street, Garb., P.O. P.O. Bldg. Insp. P.& P. Com. Ctr. City Cl erk Water and Sewer Water Water and Sewer Sewer Water Water and Sewer Water Water and Sewer 5.50 517.14 92.40 7.04 17.28 51.37 24.56 756.90 8,626.35 75.93 40.40 145.00 9.75 65.35 7.42 6.00 i 0 ;44~L 39 425.65 8.51 101 .88 2.50 126.21 90.14 24.15 139.70 918.74