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09-20-1976 - Regular .;.. Q o .. CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA REGULAR MEETING HELD September 20, 1976 Mayor Armstrong called the meeting of the City Council of the City of Edgewater, to order Monday, September 20, 1976 at 7:30 P.M. ROLL CALL: Mayor Dana T. Armstrong Councilwoman Ryta F. Webber Councilman William H. Cairnie Councilman Walter B. Sikes Councilman Calvin R. Dietz City Attorney Judson I. Woods City Clerk Sue Blackwell Police Chief Earl Baugh Present Present Present Present Absent Present Present Present jg~ ~ rn ;&it'..'q ll,':J it ..~\ 'L1~'f. J~!...:" fi..'~'.. ~" t '/oi?; j!'~" i. ~ ""J1):,'i... l}~~__ ~ d /;1 ~.r,...y . ., J~" .,.'~ .' f-;../~" /; ; M.",.. ""'4 1 -, INVOCATION: SALUTE TO FLAG: APPROVAL OF MINUTES: Councilman Cairnie made a motion to approve the minutes of the meetings held August 23, August 25, August 30 and September 9, 1976,being seconded by Councilwoman Webber. Upon roll call vote said motion CARRIED, 4-0. BILLS AND ACCOUNTS: Councilman Cairnie questioned the bills charged to the Police Department. Councilwoman Webber explained that they are overtime because we have one man out hurt and one on vacation. Councilman Cairnie questioned the bill from R.E. Morris. City Clerk explained that this is for a 2,000 gallon gas tank and the electrical pump. Councilwoman Webber questioned why this is all charged to the Police Department.' Mayor Armstrong stated that this is exclusive for the Police Department for the new no leaded gas that they will use in the new cars. Councilwoman Webber stated that the Water Department will use it also. this until we find out if the other gas. new trucks that we bought for the She suggested that we should table vehicles are going to be using this There was quite a bit of discussion about this tank not being large enough to supply all of the departments. Mayor Armstrong explained that this is exclusively used by the Police Department. o o Councilman Sikes questioned the bill from IBM in the amount of $126.44 The City Clerk explained that this is a service contract~ and she is not sure that it is worth the money~ however it is up to the Council whether it is worthwhile. She answered questions from the Council members about this. She stated that it does cost about $50 or $60 to service the other machines. Councilman Sikes stated to the Mayor that he feels that we could get along without this contract~ and call local service men when we need them. Mayor Armstrong stated that he agrees with this. This bill was taken off the list. The City Clerk read the list of bills under the Water and Sewer account. She read the entire bill from Briley~ Wild. There was some discussion Tape l-B about this bill ~ and all of the bills we receive frQm Briley~ Wild. Mayor Armstrong stated that he does not agree with this bill because some of it is for the time which Briley~ Wild spent with Mr. Dietz going over the budget and he feels that it should have been worked out by the City Council the same as the General Fund budget was. The City Clerk stated that she has Mr. Copeland's equipment rental bill for $1925.00 and also after Court was held today~ she received some witness fees in the amount of $40.00. Councilwoman Webber made a motion to pay the bills as read~ not including the $126.44~ being seconded by Councilman Cairnie. Upon roll call vote said motion CARRIED~ 4-0. The City Clerk explained again that the equipment rental bill is for $1925.00 and the witness fees are all $10.00 each for four of them. Councilman Cairnie made a motion that the City Clerk be authorized to pay these bills also~ being seconded by Councilman Sikes. Upon roll call vote said motion CARRIED~ 4-0. Mayor Armstrong brought the Council up to date with the paving and improvements that have been going on. There was discussion about going ahead with the paving on Old County road due to the construction that is being done at the school. Councilman Sikes made a motion that the Council authorize the Mayor as Coordinator of the Street Department to proceed with the necessary steps to preserve the base at the roads entering into the Edgewater School ~ being seconded by Councilman Cairnie. Upon roll call vote said motion CARRIED~ 4-0. Different streets that need repair were mentioned. Councilman Sikes made a motion that we pave Knapp Avenue west of U.S. 1, to the end of the present pavement, being seconded by Councilman Cairnie. Upon roll call vote said motion CARRIED, 4-0. COMMUNICATIONS: Certification of Posting Clerk's Cash Statement - August General Fund Budget Report - August -2- Q o The City Clerk read a notice from the Department of Community Affairs of a series of workshops on the Local Government Comprehensive Planning Act in October and November. She read the list of topics that will be discussed at these workshops. Councilwoman Webber suggested that we refer this letter to the Planning Board and let any of them who wish to attend do so. It was agreed that this letter would be referred to the Planning Board. The City Clerk read a letter from Jean and Ray Shepard commending the Edgewater Volunteer Emergency Rescue Squad and the Volunteer Fire Department. Mayor Armstrong stated that copies of this letter should be sent to Mr. Christy and the Fire Department. The City Clerk read a letter from the Merit Board, stating that at the hearing held September 15, it was their decision to go along with the City Council IS recommendation to suspend Mr. Neil Nichols. Mayor Armstrong reminded the Council that the board asked that the Council would acknowledge receipt of all correspondence in writing, therefore a letter should be written to the Merit Board in this respect. The City Clerk read another letter from the Merit Board asking that the department heads evaluate the employees once a month, so that they can see the progress that is being made by the employees and so on. Mayor Armstrong stated that the employees are evaluated at about once a month now, and as far as he is concerned the evaluations are excellent. He said that a report could be sent to the Merit Board stating that the employees are performing at excellent, good or poor if they wish. Councilman Sikes stated that before any such report is sent to the Merit Board it should be discussed with the employee. The City Clerk explained that the employees evaluation sheets are not public records and for them to be able to go to the Merit Board, they will have to sign a release. Councilman Sikes stated that the Merit Board has not really been given the tools they need to work with, how can they recommend someone for a Merit raise if they can not see their files to see if they deserve it? Mayor Armstrong stated that if he had a grievance and went to the Merit Board for help he would then give them permission to see his file. There were several comments about whether or not the Merit Board should be allowed to look at the employees' records. Mayor Armstrong asked to be given until the next meeting, so that he can talk with the employees and see how they feel about this. The City Clerk read a letter from the Public Employees Relation Commission in regard to the special master and the negotiations. There is a meeting scheduled in regard to this, and they will contact us as to the outcome of this meeting and who the special master will be. Mayor Armstrong recommended that this be tabled until after that meeting. Councilman Cairnie made a motion to that effect, being seconded by Council- woman Webber. Upon roll call vote said motion CARRIED, 4-0. -3- o o The City Clerk read a letter from Mr. Collins, Department of Environmental Regulations, stating that they would like to meet with the Council at 1 :30 p.m., September 28th in Edgewater. It was agreed that this date and time will be all right and the Clerk is to notify them. Tape 2-B The City Clerk read a letter from Mr. Craig J. Gehlert, Architect, enclosing a set of plans for the new Library addition. Councilman Cairnie stated that he met with the Library Board today, they went over the plans and they liked them. Now it is up to the Council to approve the plans. He explained one change that was made by the board. It was explained that we need to get the State to approve the plans, but right now we owe Mr. Gehlert $600.00 for his preliminary plans and speci- fications. Then the next step after the State approves the plans is to go out for bids. Councilman Cairnie made a motion that the plans submitted to us by the architect be approved by the City Council, being seconded by Council- woman Webber. Upon roll call vote said motion CARRIED, 4-0. Councilman Cairnie made a motion to pay the architect $600.00 as per his invoice, being seconded by Councilman Sikes. Upon roll call vote said motion CARRIED, 4-0. Councilman Cairnie told the Clerk that the architect would like a letter from us stating that we have approved his plans, and that will be his authorization to send the plans to Tallahassee. RESOLUTIONS: None ORDINANCES: ORD. NO. 960 AN ORDINANCE ESTABLISHING A CAPITAL IMPROVEMENT FUND FOR THE PURPOSE OF CONSTRUCTION, MAINTENANCE AND REPAIR OF MUNICIPALLY-OWNED BUILDINGS IN THE CITY OF EDGEWATER, FLORIDA, REPEALING ALL ORDINANCES, PARTS OF ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE THEREFOR. Attorney Woods read the Ordinance in full. Councilman Cairnie made a motion that we adopt the second reading of this Ordinance, being seconded by Councilwoman Webber. Upon roll call vote said motion CARRIED, 4-0. OLD BUSINESS: The City Clerk stated that she spoke with Mrs. Odum about the election machines. She was told that the City could order as many machines as the could use, however it would work a hardship on her if we went to a separate election in November. She explained the costs. The Council discussed the previous election turn outs. Councilwoman Webber made a motion for four machines on October 19th, being seconded by Councilman Cairnie. Upon roll call vote said motion CARRIED, 4-0. -4- o u Councilman Cairnie made a motion to instruct the attorney to draw up an Ordinance amending the 1775-76 budget, being seconded by Councilman Sikes. Upon roll call vote said motion CARRIED, 4-0. Mayor Armstrong explained that we will need an Ordinance to comply with the Federal Revenue Sharing and a Resolution. Councilman Cairnie made a motion that the attorney draws up this Ordinance and Resolution,being seconded by Councilwoman Webber. Upon roll call vote said motion CARRIED, 4-0. AUDIENCE MISCELLANEOUS: Councilman Cairnie stated that there is a gentleman here tonight who came to him and offered to help the City in doing some work in the Park and Pier of free gratts. He stated that we could at least furnish him with a decent lawnmower. The man who offered his help is Mr. Sanborn. Councilman Sikes stated that if Councilman Cairnie finds that they need a new lawnmower, he is coordinator of that department and he has the authority to buy one. NEW BUSINESS: None MISCELLANEOUS: None ADJOURN: Councilman Cairnie made a motion to adjourn, being seconded by Councilwoman Webber. Said motion CARRIED. _. ~ , 1976 i?-~-~/4'~~ May r .4----~~ I/E~ Mayor -;;/ ~ ~~ 2.C;V~ Cou woman h~~ Counci m~n /) ~ r ATTEST: ~L/~ i ty Cl erk Et Approved this /1 day of ~ 'j -5- o GENERAL FUND: City of Edgewater WW & SS Oasis Car wash Ruth Garvey Steve Kelley, Lamar Morgan Pete Realmuto Dennis Warren City of Edgewater Maszk's Workshop Gray Durg Stores Industrial Office Supplies Xerox Corp. Humane Society Judson I. Woods R. E. Morris New Smyrna Chrysler-Plymouth Hughes Supply N.S.B. Police Dept. WATER AND SEWER: Industrial Office Supplies Edgewater WW & SS Frank Hall Plumbing Bril ey, Wil d (.) BILLS AND ACCOUNTS September 20, 1976 Shuf1brd., Com. Ctr, F.D., City H. P.O. P.O. P.O. P.O. P.O. P.O. Petty Cash P.O. P.O. Council, Fin. Dir. City C1 erk Humane Society Attorney P.O., Street P.O. Library P.O. 50.20 14.00 4.70 56.28 34.56 51.00 46.20 54.19 18.70 21.54 67.48 1 90 . 71 1 50.00 218.45 1 58.90 197.59 61.64 249.32 1,645.46 Water Water Water Water and Sewer 28.20 5.50 21 .62 321.11 376.43