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06-02-1976 - Regular . "' . - "'. o CJ CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA REGULAR MEETING HELD JUNE 2, 1976 Mayor Armstrong called the meeting of the City Council of the City of Edgewater to order at 1:00 P.M. ROLL CALL: Mayor Dana T. Armstrong Councilwoman Ryta F. Webber Councilman William H. Cairnie Councilman Walter B. Sikes Councilman Calvin R. Dietz City Attorney Judson I. Woods City Clerk Sue Blackwell Police Chief Earl Baugh Present Present Present Present Present Came in later Present Present W' '3'.<'11,~.~~ ~~;' m.' ~~1 ~~.~ ~~ t~~' \\ f~~ '\1 ii" ~ ~ . , iVWll1 APPROVAL OF MINUTES: Councilman Cairnie made a motion to approve the minutes of the special meeting May 17, 1976 and the regular meeting May 24, 1976, being seconded by Council- woman Webber. Upon roll call vote said motion CARRIED. 5-0 BILLS AND ACCOUNTS: The City Clerk read the list of bills in the General Fund account and answered questions in regard to them. The City Clerk read the list of bills in the Water and Sewer account. There were no questions. Councilman Cairnie made a motion to pay the bills, being seconded by Council- man Sikes. Upon roll call vote said motion CARRIED. 5-0 COMMUNICATIONS: Certification of Posting The City Clerk read a carbon of a letter to Judson I. Woods from Hugh B. Campbell, Assistant Regional Administrator for Wage and Hour, in regard to Patrick Wilson. No action necessary. The City Clerk read a carbon of a letter to Rick Fernandez from W.M. Bostwick Water Engineering Section in regard to the Edgewater water improvement program. This is to be referred to the engineers to take care of. . The City Clerk read a letter from Nan J. Carlson in regard to a street sign on Carlson Cove property. Councilman Dietz made a motion that we grant this request, being seconded by Councilman Cairnie. Upon roll call vote said motion CARRIED. 5-0 The City Clerk read a letter from Tom B. Webb in regard to the letter from the City of Edgewater to Mr. Benedict on May 18th. The City Clerk also read a letter from Mr. Benedict in regard to the City's letter to him on May 18th. . o o Mayor Armstrong asked the City Clerk to read the proposed answer to Mr. Benedictls letter. She did so. Councilwoman Webber made a motion that this letter be mailed to Mr. Benedict, being seconded by Councilman Cairnie. Upon roll call vote said motion CARRIED 5-0 The City Clerk read a letter from Mrs. Phyllis A. Woodard of the Edgewater Elementary School in regard to the school patrol and their service to the com- munity. Councilman Sikes suggested that something could be put in the school as a memorial to the 1976 School Patrol since they did not go to Tallahassee or anywhere. Councilman Cairnie suggested that the money which was to be used for a trip could be put in escrow form until the new school gets built and then they can do what they want to with it. Councilman Sikes made a motion that we advise Mrs. Woodard that we have set aside $150.00 ina reserve account for them to spend as a memorial to the school patrol, being seconded by Councilman Cairnie. Upon roll call vote said motion CARRIED. 5-0 The City Clerk read a memo from the Board of Governors in regard to the occupancy of the room in the Community Center, and also a list of the new prices for charging for the rooms in the Community Center. Councilman Dietz stated that he is for keeping the Building Inspector right where he is at; there is too much money involved and he should not be running back and forth. rape 1-B Councilman Sikes suggested that some member of the Council should speak to someone from the Fire Department and see if arrangements could not be made for the items in the old fire house, and there would probably be enough room in there for the entire Police Department. Mayor Armstrong stated that he agrees entirely on this. He added that we are in need of office space and to use this space to store things for an auction is a waste. After more discussion in regard to these rooms, Mayor Armstrong suggested that some action be taken on the new rates, but that we clear up this space first then the entire Council take a good look at this and determine what is most suitable and where. Councilman Dietz made a motion that we table the letter from the Board of Governors, being seconded by Councilwoman Webber. Upon roll call vote said motion CARRIED. 5-0 Mayor Armstrong asked for the Council IS pleasure in regard to the rate schedule. Councilman Cairnie stated that all of it look all right to him except the youth room being raised to $3.00. He feels that it would be better at about $2.00. Councilman Cairnie made a motion to accept the rate of Governors except for the youth room, which is to stead of $3.00, being seconded by Councilman Dietz. motion CARRIED. 5-0 schedule from the Board be changed to $2.00 in- Upon roll call vote said Mayor Armstrong stated that we have other items of business however we have gentlemen here for the preconstruction conference and that is right now the number one priority in Edgewater. Mr. W.E. Strang, Jr., Project representative from Briley, Wild, Mr. McMahan, Mr. Ke110g from McMahan Construction, Mr. McCoig from Farmers Home, and Mr. Gordon from Farmers Home were introduced. -2- o ~ Mr. Strang was given the floor to carry out the procedures for the conference. It was agreed by all parties that June 14th would be commencement date for the project. Mr. Strage explained that they will need a progress schedule from the contractor. so that the City will know how much money you need and in how many payments. Tape 2-A Mr. Strang went over the forms with the contractor, and answered questions from the Council. He explained the procedure for the payments and the approvals for the payments. There was a question about the electrical work; Mr. Strang stated that Mr. Fer- nandez will be here later and he will be able to help you on this. Mr. Strang explained to the contractor that if anything comes up that they feel they are going to need more money for or something is wrong, they have to in- form him within so many days, and if this is not done there is nothing he can do about it. He explained that under the Retainage and Release of retainage of money, the contract requires that they hold back 10% until the project is 50% complete, then if the work is satisfactory, the City shall reduce it to 5%. He stated that another requirement of the contract is that a set of drawings be kept on the site and kept up to date on the changes. One condition of final payment is that one of those drawings be in their hands before the final payment is made. Mr. Strang explained that he and his assistant will inspect this project very often. He will submit an inspection schedule to the Mayor. Mr. Strang went over the forms with the contractor. and they were signed, setting the commencement date as June 14th, and the completion date as August 27, 1977. Mr. Strang stated that this completes the preconstruction conference and he would like to be excused. Mayor Armstrong thanked the men, and continued back with the regular Council agenda. RESOLUTIONS: None ORDINANCES: None OLD BUSINESS: Mayor Armstrong stated that we have a contract from the architect on the library construction with preliminary plans and drawings. He stated that they would like to have this back in Tallahassee by the 21st. He recommended to the Council that we refer this to the attorney for him to go over. Councilman Dietz made a motion that we turn this over to the attorney for study and to check the verification of the contract and report back to the Council at the next meeting, being seconded by Councilman Sikes. Upon roll call vote said motion CARRIED. 5-0 Mayor Armstrong stated that there is another agreement with the State of Florida to the State Library Board, which is actually a check list of the requirements in order to acquire the matching funds for the construction of the library. He again recommended that this be turned over to the attorney. -3- o o Tape 2-B Councilman Sikes made a motion that we turn this over to the attorney to see if we comply with the requirements, being seconded by Councilwoman Webber. Upon roll call vote said motion CARRIED. 5-0 Mayor Armstrong made a report on the air conditioner in the library, stating that the estimate for repairing the one there now is $495.00. He suggested that we wait until we see about the new construction before we spend very much on the present air conditioner. The City Clerk read a letter from the Department of Environmental Regulation in regard to the City of Edgewater O-M Report on Wastewater Treatment Plant. Tape 3-A Mr. Fernandez answered several questions from Councilman Dietz in regard to the generator and its condition. He also went over the requirements in this letter with the Council. He stated that his office will answer this letter, the reason he was waiting for the Council was so that he would have some type of official authorization. There was more discussion about the different equipment at the Sewer Plant. Mayor Armstrong stated that the only way he can see to do this is to get an adendum to the contract that we are under now. Mayor Armstrong stated that the next item is the proposed agreement with our Police Department which is recognized by theVolusia County Police Benevolence Association. He stated that he feels that the action for the Council to take in regard to this agreement would be to appoint a negotiation team that would meet with the City Council, and according to law they are not required to meet in the sunshine they are to meet in private with the negotiation team and in- struct them as to what the agreement can be as to what the City can afford. He stated that in his opinion this will require a professional negotiator. Councilman Sikes questioned whether we could have Mr. McBrayer come back down and talk with us about this. Tape 3-B There was some discussion about hiring Mr. McBrayer to be the negotiator. Mayor Armstrong stated that if he is interested in a contract he should be given a chance to look over this agreement and come prepared to make a bid on a contract to represent the City. There was various discussion among the Council and the audience in regard to this. After discussion as to whether the Council can negotiate without hiring a professional negotiator, Attorney Woods suggested that a professional negotiator in the field of labor relations should be hired to handle this for us. Councilman Sikes stated that it might cost us some money to begin with by hiring a professional, however it will save us in the long run to get someone in here who knows what they are talking about. Mayor Armstrong again suggested that Mr. McBrayer be sent a copy of this agreement and have him come down and talk fees with us. The City Clerk stated that she would try to get ahold of him and ask him to come down to our meeting Monday night. ADJOURNMENT: Councilman Cairnie made a motion to adjourn, being seconded by Councilwoman Webber. Said motion CARRIED. -4- Q Minutes of meeting June 2, 1976 ATTEST: 90LLfJ ~ cti ty C1 erk Approved thi s J if ~ay of June, A.D. .1976 o ft~-r~ M or if ~ 'J ';k.~ / t~7~~ M or -5- , , o GENERAL FUND: City of Edgewater WW & SS Dana T. Armstrong Ryta F. Webber South Fla. Natural Gas Co. City of Edgewater Williams Welding Supply Co. New Smyrna Chrysler Plymouth News-Journal Corporation Burns Janitor Service City Publishing Company Tipton's Florist Taylor Bros. Goodyear Service Store Diversified Electronics Scotty's Russo Communications R.E. Morris New Smyrna Builders Supply Luke Potter Dodge WATER AND SEWER: City of Edgewater WW & SS Sav-On Utility Supplies Goodyear Service Store BILLS AND ACCOUNTS JUNE 2, 1976 Street, Ballpark Mil eage Mileage City Hall Petty Cash Street P.O. Legal ad City Hall City Clerk Spec. Promotions P.O. Street P.O., F.D., Street Com. Ctr. P.O. Street City Hall F.D. Sewer Water Water and Sewer o 6.05 11.08 8.00 170.62 45.80 3.00 13.47 4.20 68.00 39.10 23.00 55.24 15.33 67.25 12.95 42.50 24.03 287.90 7,128.21 8,025.73 5.50 142.80 161. 1 0 309.40