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05-27-1976 - Budget .. v u CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA BUDGET MEETING HELD MAY 27, 1976 Mayor Armstrong called the budget meeting of the City Council of the City of Edgewater, Florida to order Thursday, May 27, 1976 at 7:30 P.M. Mayor Dana T. Armstrong Councilwoman Ryta F. Webber Councilman William H. Cairnie Councilman Walter B. Sikes Councilman Calvin R. Dietz City Attorney Judson I. Woods City Clerk Su~ Blackwell lPolice Chief Earl Baugh Present Present Present Present Present Present Present Present ~~ ~-~" , ,. ,,.s.. ":" ,~",\,.1? A.s ~~' , ..- m-, h~i::' 'i\~' ~ \f\"l-""',, ,',- "', ~ ..~. ''''.' '. .... \.\ . "- ,.... 'y~ .'(~WJ\V ROLL CALL: INVOCATION " SALUTE TOFltw 0':.( APPROVAL OF MINUTES: None BILLS AND ACCOUNTS: None COMMUNICATIONS: None AUDIENCE MISCELLANEOUS: None Mayor Armstrong stated that he has an announcement to make to the Council, The air conditioner in City Hall is out again. It will cost at least $800 to repair this unit if they can find the parts for it, however a replace- ment for the unit will cost about $1950.00. The service man told him that an electric unit will cost the City a lot less. Councilman Sikes made a motion that we authorize the mayor to check with three air conditioning companies for a five ton unit and the cheaper of the three, that he be authorized to have them start installing it immediately, being seconded by Councilman Dietz. Upon roll call vote said motion CARRIED. 5-0. Mayor Armstrong stated that he was delivered this afternoon the P.B.A. Agree- ment. The cover letter indicates that they desire negotiations starting within ten days. After much conversation, Mayor Armstrong suggested that since we have a meeting scheduled for June 2, we might take the opportunity to catch up with some of the left over business since we aren't having a meeting on Monday. .~ u u . \ OLD BUSINESS: Discussion began on the budget. The Council began at the first page of the budget and went over each account individually starting with the 100 account. There was much discussion about the telephone charges. There was discussion as to what to do with the money in the City Manager's category. It was more or less agreed that this category should be completely abolished and the money appropriated as construction funds for the library. Councilman Dietz stated that this is not going to work out, we should go through all of the categories and balance them out, then what money is left over we should put in emergency and contingency. It was discussed that the 300 account is about $1500 short, plus there are going to be more expenses in that account, due to the cases pending in Court now. In the 400 account it was decided to put the $200 from the capital outlay in the City Clerk category to the Finance Director category so that the City Clerk could purchase a new typewriter. There was some controversy about whether we need a line item of Property Management. The City Clerk suggested that since the girls salaries are figured under the Finance Director and they are doing the property management, we could move the items under Property Management and put them in with the Finance Director and change the title to Finance Director and Property Management. This way there will be less confusion on charging the categories. It was agreed to take $6,500 out of the Property Management account. The Council went to the 600 account. The City Clerk was asked about the LEAA funds. She stated that she spoke to Mr. Cunningham about it, and he explained that we should start showing this LEAA money, the money we received, the year collected to date, what we anti- cipated, which was zero. We will show it as over collected. Mr. Cunningham said that when we have a Public Hearing for adjusting the budget, we should show this as anticipated revenue and we should also raise the Police Depart- ment by that amount, otherwise we are going to be in a heap of trouble, because the money is specifically for one purpose. Mayor Armstrong explained that based on the figures for the month of April, we are going to be $13,977.05 short. Councilman Sikes stated that we have to add the monies we will collect from the LEAA for the remainder of the year, which brings this figure to around $10,000. Councilman Dietz stated that according to the way we have been spending money each month we are going to be short about $575.41. Mayor Armstrong explained that we can not really go by those monthly figures because before the Chief came here we had over time like crazy. Our overtime has dropped from $537 a week down to $128 a week. He stated that if we are conservative, we will not be hurting in this department, and there doesn't seem to need any immediate change to it. Councilman Cairnie stated that there is some $3,000 left in the new equipment category for the Police Department and some of the equipment in the department is in sad shape. The City Clerk stated that something has to be added for the Judge's salary. -2- . ..~ {.) o This was looked at more closely and it was decided that this account is o.k. Mayor Armstrong stated that 6010 through 6250 should be left as is. The City Clerk stated that we have to add $2,128.21 to account #725. This was to be taken out of the emergency and contingency. It was decided that 800 through 815 is all right. The Council discussed account #825A and #826A as far as the new air con- ditioner going in this account. It was decided to leave 801B through 826B as is. It was decided to take $500 out of 801C through 805C, and add $13,000 to 827C. It was decided to leave 8010 through 8050 as is. Tape 3-A The Council began discussing the 900 account, Building Inspector. Councilman Cairnie stated that if you total up your building permits for the month of April and you look at your salaries paid out to contract they do not come out right. The City Clerk explained that this is County. We have not paid one penny to the new inspectors yet. Councilman Dietz stated that according to what we have appropriated for the year and what we have left we are $3061.80 short. He suggested that we put about $3,000.00 in there. The Council began discussing the Public Works account, #1000 through 1015. There was discussion about the CETA program and the funds we get. Mayor Armstrong explained the situation with the CETA VI and CETA II programs. After much discussion on this, it was decided that about $6500.00 should be added to this. The Council continued with the Park Maintenance and Recreation. Councilman Dietz stated that we could take $1000.00 out of this account. Councilman Sikes stated that we should leave this as it is because they are looking into some fence for the area, and it was recommended that the basketball court be moved. Chief Baugh stated that he has a heavy duty back board and rim which the City is welcome to have because he is going to get rid of it. The Council moved on to the Sanitation Department. Mayor Armstrong explained that to date we have collected $40,709.60, to operate the department it has cost us $25,512.65, which leaves us a surplus of $15,197.05, however we are not in that good of shape when we get down to Sanitary Landfi 11 . There was much confusion at this time about the exact figures to use. It was decided to take $20,000.00 out of Sanitation Department since it will have to be adjusted again anyway. It was decided to leave the Sanitary Landfill Department as it is. Councilman Dietz stated .that we are about $16,824.05 short in the Non- Departmental account. Mayor Armstrong suggested that we add $10,000.00 to this, and perhaps we won't need it all, but it will be there. There was discussion on the over all budget. -3- . ..~ o o Councilman Dietz brought up the subject of the bridge for Edgewater and the Department of Transportation1s meeting at which they discussed the overpass in New Smyrna Beach. Mayor Armstrong stated that the Transportation study that was set up ahead of this one had the bridge on it, and there is no question that we are getting the run around. Councilman Cairnie made a motion to adjourn being seconded by Councilman Sikes. Said motion CARRIED. ~ ,{.. ~ M yor ~~~~ ~LLu (6lu)tuJL eity Cl erk , ~l-~~ ATTEST: ~. . Lj t;:0 Approved th, s / day of dj~ ,A.D. 1976 cJ(~y~ M or -4-