09-08-2017 - Emergency MeetingCity Council
City of Edgewater
Meeting Agenda
104 N. Riverside Drive
Edgewater, FL 32132
Michael Ignasiak, Mayor
Christine Power, District 1
Amy Vogt, District 2
Dan Blazi, District 3
Gary T. Conroy, District 4
Council Chambers6:30 PMFriday, September 8, 2017
EMERGENCY MEETING - HURRICANE IRMA
We respectfully request that all electronic devices are set for no audible notification.
1. CALL TO ORDER, ROLL CALL, PLEDGE OF ALLEGIANCE, INVOCATION
2. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS
a.Resolution No. 2017-R-37 - Emergency Resolution and Proclamation Confirming the State of
Emergency and Enacting a Curfew due to Hurricane Irma
2017-R-37 Hurricane Irma - emergency & curfew
EMERGENCY - PROCLAMATION FOR DISASTER-HURRICANE IRMA 2017
Attachments:
3. OTHER BUSINESS
a.Mutual Aid Agreement with FlaWARN Resource Network for Water/Wastewater
Assistance
MutualAidAgreement.pdfAttachments:
b.Notice to Proceed to Witt-O’Brien to provide Debris Monitoring Services
NTP Form Witt O Brien Irma 2017.docAttachments:
c.Notice to Proceed to Crowder-Gulf to provide Debris Hauling & Disposal Services
NTP Form Crowder Gulf Irma 2017.docAttachments:
4. OFFICER REPORTS
a.City Clerk
b.City Manager
Page 1 City of Edgewater Printed on 9/8/2017
September 8, 2017City Council Meeting Agenda
5 CITIZEN COMMENTS
6. ADJOURN
Pursuant to Chapter 286, F.S., if an individual decides to appeal any decision made with respect to any
matter considered at a meeting or hearing, that individual will need a record of the proceedings and
will need to ensure that a verbatim record of the proceedings is made. The City does not prepare or
provide such record.
In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any
of these proceedings should contact City Clerk/Paralegal Robin L. Matusick , 104 N. Riverside Drive,
Edgewater, Florida, telephone number 386-424-2400 x 1102, 5 days prior to the meeting date. If you
are hearing or voice impaired, contact the relay operator at 1-800-955-8771.
Page 2 City of Edgewater Printed on 9/8/2017
City of Edgewater
Legislation Text
104 N. Riverside Drive
Edgewater, FL 32132
File #:2017-R-37,Version:1
COUNCIL AGENDA ITEM
SUBJECT:
Resolution No.2017-R-37 -Emergency Resolution and Proclamation Confirming the State of Emergency and
Enacting a Curfew due to Hurricane Irma
DEPARTMENT:
City Clerk/Paralegal
SUMMARY:
Governor Rick Scott proclaimed a State of Emergency for the State of Florida on September 4,2017 due to
Hurricane Irma.Resolution No.2017-R-37 and the associated Proclamation confirm the State of Emergency
for the City of Edgewater and enacting a city-wide curfew.
BUDGETED ITEM:☐ Yes ☐ No ☒ Not Applicable
BUDGET AMENDMENT REQUIRED:☐ Yes ☐ No ☒ Not Applicable
RECOMMENDED ACTION:
Motion to approve Emergency Resolution No.2017-R-37 and the associated Proclamation confirming the State
of Emergency for the City of Edgewater
City of Edgewater Printed on 9/8/2017Page 1 of 1
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#2017-R-37
EMERGENCY
RESOLUTION NO. 2017-R-37
AN EMERGENCY RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF EDGEWATER, FLORIDA,
CONFIRMING A DECLARATION OF A STATE OF
EMERGENCY AND AUTHORIZING THE SETTING OF A
CURFEW.
WHEREAS, a State of Emergency for the State of Florida was proclaimed by
GOVERNOR RICK SCOTT on SEPTEMBER 4, 2017 due to HURRICANE IRMA; and
WHEREAS, a Federal Emergency Declaration was proclaimed by PRESIDENT
DONALD TRUMP on SEPTEMBER 5, 2017 due to HURRICANE IRMA; and
WHEREAS, Edgewater citizens must be moved from harm’s way; and
WHEREAS, Chapter 8 of the City of Edgewater Code of Ordinances authorizes the
declaration of a curfew and the designation of areas as off limits during a state of emergency.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF EDGEWATER, FLORIDA, AS FOLLOWS:
Section 1. A confirmation that GOVERNOR RICK SCOTT declared a State of
Emergency for the STATE OF FLORIDA, which includes the City of Edgewater, was
proclaimed on SEPTEMBER 4, 2017 is hereby confirmed.
Section 2. A confirmation that PRESIDENT DONALD TRUMP declared an
emergency declaration for the STATE OF FLORIDA, which includes the City of Edgewater,
on SEPTEMBER 4, 2017 is hereby confirmed.
Section 3. HURRICANE IRMA may seriously affect and threaten the lives and
property of residents of the City of Edgewater that requires emergency actions that protect the
lives and property of citizens effective 6:30 pm on Friday, September 8, 2017.
Section 4. HURRICANE IRMA may seriously affect and create conditions which
threaten the safety and security of the lives and property of the citizens of Edgewater and
thereby requires the establishment of a curfew between the hours of 10:00 pm on Sunday,
September 10th through 10:00 pm on Monday, September 18th, 2017 unless rescinded by
the City Manager or extended by City Council.
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#2017-R-37
Section 5. This resolution shall take effect immediately upon adoption.
After Motion to approve by ___________________________________ and Second
by __________________________________________________, the vote on this resolution
was as follows:
AYE NAY
Mayor Mike Ignasiak
Councilwoman Christine Power
Councilwoman Amy Vogt
Councilman Dan Blazi
Councilman Gary T. Conroy
PASSED AND DULY ADOPTED this 8th day of September, 2017.
ATTEST: CITY COUNCIL OF THE
CITY OF EDGEWATER, FLORIDA
By:
Robin L. Matusick Michael Ignasiak
City Clerk Mayor
For the use and reliance only by the City of
Edgewater, Florida. Approved as to form and legality
by:
Aaron R. Wolfe, Esquire
City Attorney
Doran Sims Wolfe & Ciocchetti
Approved by the City Council of the City of
Edgewater during the EMERGENCY meeting held
on this 8th day of September, 2017 under Agenda
Item No. ______
CITY OF EDGEWATER, FLORIDA
P R O C L A M A T I O N
WHEREAS, on September 4, 2017 GOVERNOR RICK SCOTT proclaimed a State of
Emergency for the State of Florida due to HURRICANE IRMA; and
WHEREAS, Chapter 8 of the Code of Ordinances authorizes certain emergency
measures to be taken under emergency conditions; and
WHEREAS, a state of emergency is hereby declared by proclamation to authorize such
actions as may be necessary to manage such state of emergency; and
WHEREAS, the issuance of emergency resolution(s) NO. 2017-R-37, CONFIRMING
THE DECLARATION OF A STATE OF EMERGENCY AND AUTHORIZING THE
SETTING OF A CURFEW shall be necessary to enable the proper control of and response to
the emergency conditions certified above.
NOW, THEREFORE, I, MICHAEL IGNASIAK, of the City of Edgewater, Florida,
do hereby proclaim and declare that an emergency exists within the City of Edgewater and that
all proper and lawful actions necessary to swiftly resolve the emergency and return the
community to a condition of normalcy shall be taken.
________________________________
Michael Ignasiak
Mayor
________________________________
Date
City of Edgewater
Legislation Text
104 N. Riverside Drive
Edgewater, FL 32132
File #:AR-2017-2859,Version:1
COUNCIL AGENDA ITEM
SUBJECT:
Mutual Aid Agreement with FlaWARN Resource Network for Water/Wastewater Assistance
DEPARTMENT:
Environmental Services
SUMMARY:
Florida's Water/Wastewater Agency Response Network (FlaWARN)is the formalized system of "utilities
helping utilities"to address mutual aid during emergency situations.The goal of FlaWARN is to provide
immediate assistance,as quickly as possible,to impacted utilities by whatever means necessary until such time
that a permanent solution to the devastation may be implemented.
The FlaWARN Steering Committee has clarified that the Mutual Aid Agreement (MAA) is not designed to
address or settle any and all situations and legalities that may arise. The MAA provides other members with a
quick,advance good-faith indication from a responsible party that the utility understands and agrees to the
underlying concepts and provisions (including reimbursement) for mutual aid. Having a signed MAA already
on file prior to an emergency can greatly facilitate planning and prioritizing by agencies responding to your
requests for help in time of need.
It is up to receiving utilities to work directly with assisting utilities to arrange reimbursement. The MAA simply
let's other members know in advance that a utility requesting assistance understands their obligations (such as
reimbursement, etc.) in the process.
BUDGETED ITEM:☐ Yes ☐ No ☒ Not Applicable
BUDGET AMENDMENT REQUIRED:☐ Yes ☐ No ☒ Not Applicable
RECOMMENDED ACTION:
Motion to approve the Mutual Aid Agreement with FlaWARN and authorize City Manager to execute
the agreement
City of Edgewater Printed on 9/8/2017Page 1 of 1
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MUTUAL AID AGREEMENT FOR WATER/WASTEWATER
ARTICLE I. PURPOSE
The Water/Wastewater Mutual Aid Program was established to provide a method
whereby water/wastewater utilities sustaining physical damage from natural or man
made disasters could obtain emergency assistance, in the form of personnel,
equipment, and materials and other associated services necessary, from other
water/wastewater utilities. The purpose of this Agreement is to formally document such
program.
ARTICLE II. DEFINITIONS
A. AGREEMENT – The Water/Wastewater Mutual Aid Agreement. The original
agreement and all signatory pages shall be kept at TREEO Center 3900 SW
63rd Blvd., Gainesville, FL 32608
B. PARTICIPATING UTILITY – Any Water/Wastewater utility which executes
this Mutual Aid Agreement.
C. DAMAGED UTILITY – Any Participating Utility which sustains physical
damage to its water/ wastewater system due to a natural or manmade
disaster and seeks assistance pursuant to this Agreement.
D. ASSISTING UTILITY – Any Participating Utility which agrees to provide
assistance to a Damaged Utility pursuant to this Agreement.
E. AUTHORIZED REPRESENTATIVE – An employee of a Participating Utility
authorized by that utility’s governing board to request or offer assistance
under the terms of this Agreement. (A list of the Authorized Representatives
for each Participating Utility shall be attached to this Agreement as Appendix
A)
F. PERIOD OF ASSISTANCE – The period of time beginning with the
departure of any personnel of the Assisting Utility from any point for the
purpose of travelling to the Damaged Utility in order to provide assistance
and ending upon the return of all personnel of the Assisting Utility, after
providing the assistance requested, to their residence or place of Work,
whichever is first to occur.
G. SCHEDULE OF EQUIPMENT RATES – The latest rates published by
Federal Emergency Management Agency under the response and recovery
directorate applicable to major disasters and emergencies.
H. WORK OR WORK-RELATED PERIOD – Any period of time in which either
the personnel or equipment of the Assisting Utility are being used by the
Damaged Utility to provide assistance. Specifically included within such
period of time are rest breaks when the personnel of the Assisting Utility will
return to active Work within a reasonable time. Also, included is mutually
agreed upon rotation of personnel and equipment.
ARTICLE III. PROCEDURE
In the event that a particular utility becomes a Damaged Utility, the following
procedure shall be followed:
A. The Damaged Utility shall contact the Authorized Representative of one or
more of the participating utilities and provide them with the following
information:
1. a general description of the damage sustained;
2. the part of the water/wastewater system for which assistance is needed;
3. the amount and type of personnel, equipment, materials and supplies
needed and a reasonable estimate of the length of time they will be
needed;
4. the present weather conditions and the forecast for the next twenty-four
hours; and
5. a specific time and place for a representative of the Damaged Utility to
meet the personnel and equipment of the Assisting Utility.
6. The identification of Work conditions and special constraints such as
availability of fuel supplies, lodging/meal support, medical facilities,
security, communications, etc.
B. When contacted by a Damaged Utility, the Authorized Representative of a
Participating Utility shall assess his utility’s situation to determine whether it
is capable of providing assistance. No Participating Utility shall be under any
obligation to provide assistance to a Damaged Utility. If the Authorized
Representative determines that the Assisting Utility is capable of and willing
to provide assistance, the Assisting Utility shall so notify the Authorized
Representative of the Damaged Utility and providing the following
information:
1. a complete description of the personnel, equipment and materials to be
furnished to the Damaged Utility.
2. the estimated length of time the personnel, equipment and materials will
be available;
3. the work experience and ability of the personnel and the capability of the
equipment to be furnished;
4. the name of the person or persons to be designated as supervisory
personnel; and
5. the estimated time when the assistance provided will arrive at the
location designated by the Authorized Representative of the Damaged
Utility.
C. The personnel and equipment of the Assisting Utility shall remain, at all
times, under the direct supervision and control of the designated supervisory
personnel of the Assisting Utility. In instances where only equipment is
provided by the Assisting Utility, the ownership of said equipment shall
remain with the Assisting Utility and said equipment shall be returned to the
Assisting Utility immediately upon request. Representatives of the Damaged
Utility shall suggest Work assignments and schedules for the personnel of
the Assisting Utility; however, the designated supervisory personnel of the
Assisting Utility shall have the exclusive responsibility and authority for
assigning Work and establishing Work schedules for the personnel of the
Assisting Utility. The designated supervisory personnel shall maintain daily
personnel time records and a log of equipment hours, be responsible for the
operation and maintenance of the equipment furnished by the Assisting
Utility, and report Work progress to the Damaged Utility.
D. The Damaged Utility shall have the responsibility of providing food and
housing for the personnel of the Assisting Utility from the time of departure
from their regularly scheduled Work location until the time of return to their
regularly scheduled Work location. The food and shelter provided shall be
subject to the approval of the supervisory personnel of the Assisting Utility. If
not agreeable, food and shelter shall be provided and paid for as determined
by mutual agreement.
E. The Damaged Utility shall have the responsibility of providing
communications between the personnel of the Assisting Utility and the
Damaged Utility.
ARTICLE IV. REIMBURSABLE EXPENSES
The terms and conditions governing reimbursement for any assistance provided
under this Agreement shall be agreed to prior to the providing of such assistance
and shall be in accordance with the following provisions:
A. PERSONNEL – During the Period of Assistance, the Assisting Utility shall
continue to pay its employees according to its then prevailing rules and
regulations. The Damaged Utility shall reimburse the Assisting Utility for all
direct and indirect payroll costs and expenses incurred during the Period of
Assistance, including, but not limited to, employee pensions and benefits.
B. EQUIPMENT – The Assisting Utility shall be reimbursed for the use of its
equipment during the Period of Assistance according to the SCHEDULE OF
EQUIPMENT RATES established and published by FEMA. If an Assisting
Utility uses an alternate basis of rates for equipment listed on the FEMA
Schedule of Equipment Rates it shall provide such rates to the Damaged
Utility prior to providing assistance. Rates for equipment not referenced on
the FEMA Schedule of Equipment Rates shall be developed based on actual
recovery of costs.
C. MATERIALS AND SUPPLIES – The Assisting Utility shall be reimbursed
for all materials and supplies furnished by it and used or damaged during
the Period of Assistance, unless such damage is caused by negligence of
the Assisting Utility’s personnel. The measure of reimbursement shall be
the replacement cost of the materials and supplies used or damaged, plus
ten (10) percent of such cost. In the alternative, the parties may agree
that the Damaged Utility will replace, with a like kind and quality as
determined by the Assisting Utility, the materials and supplies used or
damaged.
D. PAYMENT – Unless mutually agreed otherwise, the Assisting Utility
should bill the requesting utility for all expenses not later than ninety (90)
days following the Period of Assistance. The requesting utility shall pay
the bill in full not later than forty-five (45) days following the billing date.
Unpaid bills shall become delinquent upon the forty-fifth (45th) day
following the billing date, and once delinquent shall accrue interest at the
rate of prime plus two percent (2%) per annum as reported by the Wall
Street Journal.
E. DISPUTED BILLINGS – Those undisputed portions of a billing should be
paid under this payment plan. Only the disputed portions should be sent
to arbitration under Article VI.
ARTICLE V. INSURANCE
Each Participating Utility shall bear the risk of its own actions, as it does
with its day-to-day operations, and determine for itself what kinds of insurance,
and in what amounts, it should carry. Nothing herein shall act or be construed as
a waiver of any sovereign immunity or other exemption or limitation on liability
that a Participating Utility may enjoy.
ARTICLE VI. ARBITRATION
All disputes between two or more participating utilities arising from
participation in this Agreement, which cannot be settled through negotiation, shall
be submitted to binding arbitration before a panel of three persons chosen from
the members of this Mutual Aid Agreement which are participating utilities,
excluding those members that are parties to the dispute.
Each party to the dispute shall choose one panel member and those panel
members shall agree on one additional panel member.
The panel shall adopt rules of procedure and evidence, shall determine all
issues in dispute by majority vote and shall assess damages. The decision of the
panel shall be final and binding upon the parties to the dispute.
NOW, THEREFORE, in consideration of the covenants and obligations
contained herein, the participating utility listed here, as a Participating Utility duly
executes this Water/ Wastewater Mutual Aid Agreement this ________ day of
_____________, 20 __ .
Water/Wastewater Utility Representative(s):
By:______________________
Title:_____________________
____________________________________
Please Print Name
By: ______________________
Title: _____________________
______________________________________
Please Print Name
Name of Participating Utility: ____________________________
Please Print Name of Utility
(Please note: Attach a copy of your FlaWARN registration form to this document when you
submit it. Thank you.)
City of Edgewater
Legislation Text
104 N. Riverside Drive
Edgewater, FL 32132
File #:AR-2017-2860,Version:1
COUNCIL AGENDA ITEM
SUBJECT:
Notice to Proceed to Witt-O’Brien to provide Debris Monitoring Services
DEPARTMENT:
Environmental Services
SUMMARY:
On July 17, 2017, the City contracted with two debris monitoring firms:
·Thompson Consulting Services
·Witt-O’Brien’s LLC
Both companies have announced they have personnel ready to be activated by the City in response to Hurricane
Irma.Due to prior successful experience with Witt-O’Brien’s and favorable pricing,Staff recommends
activating Witt-O’Brien’s for debris monitoring services.
This Notice to Proceed authorizes the monitoring company to “mobilize equipment,personnel,and supplies”.
The contract is based on hourly rates of their staff.
BUDGETED ITEM:☐ Yes ☐ No ☒ Not Applicable
BUDGET AMENDMENT REQUIRED:☐ Yes ☐ No ☒ Not Applicable
RECOMMENDED ACTION:
Motion to approve Witt-O’Brien to provide Debris Monitoring Services and authorize City Manager to
execute the Notice to Proceed.
City of Edgewater Printed on 9/8/2017Page 1 of 1
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City of Edgewater
Environmental Services Administrator
P.O. Box 100
409 Mango Tree Drive
Edgewater, Florida 32132-0100
Notice to Proceed
The City of Edgewater hereby gives Witt O’Brien “Notice to Proceed” with mobilization of
equipment, personnel, and supplies to assist with debris removal as a result of Hurricane Irma.
On the basis of this action, you are authorized to proceed in accordance with the terms and
conditions of Contract for the City of Edgewater Debris Monitoring Services for Hurricane
Irma.
“Notice to Proceed” is hereby given and accepted by the signatures below.
City of Edgewater
__________________________________
City Representative
__________________________________
Print Name and Title
__________________________________
Date
Witt O’ Brien
__________________________________
Witt O’Brien Representative
__________________________________
Print Name and Title
__________________________________
Date
Department of Environmental Services
386.424.2400 ext. 4006
Fax 386.424.2465
Email: THilton@CityOfEdgewater.org
www.cityofedgewater.org
City of Edgewater
Legislation Text
104 N. Riverside Drive
Edgewater, FL 32132
File #:AR-2017-2861,Version:1
COUNCIL AGENDA ITEM
SUBJECT:
Notice to Proceed to Crowder-Gulf to provide Debris Hauling & Disposal Services
DEPARTMENT:
Environmental Services
SUMMARY:
On September 6, 2016, the City contracted with three firms to provide Debris Hauling & Disposal Services:
·Crowder-Gulf Joint Venture, Inc.
·Ceres Environmental Services, Inc.
·DRC Emergency Services, LLC.
These contracts are in effect until 11/30/2019
To date,only Crowder-Gulf has notified City staff that they have personnel ready to be activated by the City in
response to Hurricane Irma.Due to prior successful experience with Crowder-Gulf and favorable pricing,Staff
recommends activating Crowder-Gulf for debris hauling & disposal services.
This Notice to Proceed authorizes the monitoring company to “mobilize equipment,personnel,and supplies”.
The contract is based on unit prices of material removed.
BUDGETED ITEM:☐ Yes ☐ No ☒ Not Applicable
BUDGET AMENDMENT REQUIRED:☐ Yes ☐ No ☒ Not Applicable
RECOMMENDED ACTION:
Motion to approve Crowder-Gulf to provide Debris Hauling &Disposal Services and authorize City
Manager to execute the Notice to Proceed.
City of Edgewater Printed on 9/8/2017Page 1 of 1
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City of Edgewater
Environmental Services Administrator
P.O. Box 100
409 Mango Tree Drive
Edgewater, Florida 32132-0100
Notice to Proceed
The City of Edgewater hereby gives CrowderGulf “Notice to Proceed” with mobilization of
equipment, personnel, and supplies to assist with debris removal as a result of Hurricane Irma.
On the basis of this action, you are authorized to proceed in accordance with the terms and
conditions of Contract for the City of Edgewater Debris Hauling and Disposal for Hurricane
Irma.
“Notice to Proceed” is hereby given and accepted by the signatures below.
City of Edgewater
__________________________________
City Representative
__________________________________
Print Name and Title
__________________________________
Date
CrowderGulf
__________________________________
CrowderGulf Representative
__________________________________
Print Name and Title
__________________________________
Date
Department of Environmental Services
386.424.2400 ext. 4006
Fax 386.424.2465
Email: THilton@CityOfEdgewater.org
www.cityofedgewater.org