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12-03-2018City Council City of Edgewater Meeting Agenda 104 N. Riverside Drive Edgewater, FL 32132 Mike Thomas, Mayor Christine Power, District 1 Amy Vogt, District 2 Megan O'Keefe, District 3 Gary T. Conroy, District 4 Council Chambers6:30 PMMonday, December 3, 2018 IMMEDIATELY FOLLOWING THE SPECIAL MEETING We respectfully request that all electronic devices are set for no audible notification. 1. CALL TO ORDER, ROLL CALL, PLEDGE OF ALLEGIANCE, INVOCATION 2. APPROVAL OF MINUTES - None at this time 3. PRESENTATIONS/PROCLAMATIONS/PLAQUES/CERTIFICATES/DONATIONS a.Southeast Volusia Marketing Initiative (SEVMI) Update b.Presentation by Inwood Consulting Engineers on alternatives for the St. Johns River to Sea Loop Trail (SJR2C) c.Status Update on Mosquito Lagoon Reasonable Assurance Plan by Randy Coslow, Deputy Director of Environmental Services d.Presentation by City of New Smyrna Beach regarding proposed closure of intersection at US-1& Magnolia Avenue NSB-Magnolia Street Presentation_Edgewater Council_11-12-18Attachments: e.Presentation by Attorney Glenn Storch regarding the Indian River Boulevard Roadway Extension f.Presentation by St. Johns River Water Management District of grant funding in the amount of $1,417,680 for the Edgewater Reclaimed Water Quality Reservoir Project g.Police Department informational presentation 3.a. Proclamations Presented Outside Chambers - None at this time Page 1 City of Edgewater Printed on 11/27/2018 December 3, 2018City Council Meeting Agenda 4. CITIZEN COMMENTS This is the time for the public to come forward with any comments they may have. Citizen comments relating to any agenda matter may be made at the time the matter is before Council. Please state your name and address, and please limit your comments to three (3) minutes or less. 5. APPROVAL OR CHANGES/MODIFICATIONS TO THE AGENDA 6. CITY COUNCIL REPORTS 7. CONSENT AGENDA All matters listed under the consent agenda are considered to be routine by the City Council and will be acted upon by one motion. There will be no separate discussion of these items unless discussion is desired by a member of the Council, in which case the Mayor will remove that item from the consent agenda and such item will be considered separately. a.Award of Contract for ITB 18-ES-008 - Reclaimed Water Main Extension, Phases I, II and III ITB 18-ES-008 - Reclaimed Water Main Extensions, Phases I, II and III - WW640530 - Consultant recommendation of Award Executed Agreement by Masci 11.13.18 Attachments: b.Construction Engineering & Inspection (CEI) Services and Loan / Grant Administration by Mead & Hunt, Inc. for Reclaimed Water Main Extensions Phases I, II, & III RWM Ext. CEI Loan-Grant Admin Proposal Revised 11-15-18.pdfAttachments: c.Whistle Stop Park Change Orders Approval CO#9 Dog Park Maintenance Gates & Nema Enclosure Upgrade 10-29-18 Whistle Stop CO#10 Dugout Roofing & Doghouse Re-facing_11-1-18 Whistle Stop CO#11 Abandoned Well Area Remediation 10-29-18 Whistle Stop CO#12 Stairs at Skate Park Shade Structure_11-16-18_Whistle Stop Copy of Wish List Items updated 11-6-18 Attachments: 8. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS a.Resolution 2018-R-28 Vacating A Portion of Palmetto Street in Conflict with 10th Street Realignment as Part of Interlocal Agreement with Volusia County 2018-R-28 Resolution for Vacating Palmetto Ave at 10th Street 2018-R-28 EXHIBIT A - Sketch and Description - Palmetto St ROW 2018-11-01.pdf Attachments: Page 2 City of Edgewater Printed on 11/27/2018 December 3, 2018City Council Meeting Agenda b.Resolution 2018-R-26 for the Uniform Method of Collecting Non-Ad Valorem Special Assessments for Solid Waste and Stormwater Utility Fees. 2018-R-26 Notice Of Intent to use Uniform Method for Collection of Non Ad Valorem Assessments (NAVA) NOI AD COPY 2309443 Attachments: c.Resolution 2018-R-25 - Water Bill Excessive Use Policy 2018-R-25 Water Bill Excessive Use Policy revised December 2018Attachments: 9. BOARD APPOINTMENTS a.Recreation & Cultural Services Board - Councilman Conroy's appointment due to the term expiration of Tiffany Yancey. Tiffany Yancey Reappointment Request Theresa VanderMevlen - R&C - 11-16-18 Bruce Meyer - R&C- 11-14-18 Attachments: 10. OTHER BUSINESS a.Gerald Knapton, Sr., requesting approval of a tree removal permit for one (1) 42-½ -inch historic Live Oak Tree on vacant property located at the southwest corner of Mango Tree Drive and 30th Street. Property Photo Property Photo 2 Approximate tree location Attachments: b.Nicholas Bohan, requesting approval of a tree removal permit for one (1) 43 -inch historic Live Oak Tree on vacant property located at 1903 Sabal Palm Drive. Property Location Tree Location Attachments: c.SD-1801 - Old Mission Key, LLC, requesting preliminary plat approval for Oak Leaf Preserve. Location Map Aerial Preliminary Plat Attachments: d.Volusia County Dedicating Property for Additional Right-of-Way for Palmetto Street County to City Additional Palmetto St ROW 2018-11-01.pdfAttachments: e.Whistle Stop Park Improvements Project change orders f.Appoint Vice-Mayor Page 3 City of Edgewater Printed on 11/27/2018 December 3, 2018City Council Meeting Agenda g.City Manager and City Clerk’s Compiled Performance Evaluation forms with Goals. h.Discussion on naming roadway within the Whistle Stop Park as Mike Visconti Way 11. OFFICER REPORTS a.City Clerk b.City Attorney c.City Manager 12. CITIZEN COMMENTS 13. ADJOURN Pursuant to Chapter 286, F.S., if an individual decides to appeal any decision made with respect to any matter considered at a meeting or hearing, that individual will need a record of the proceedings and will need to ensure that a verbatim record of the proceedings is made. The City does not prepare or provide such record. In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any of these proceedings should contact City Clerk/Paralegal Robin L. Matusick , 104 N. Riverside Drive, Edgewater, Florida, telephone number 386-424-2400 x 1102, 5 days prior to the meeting date. If you are hearing or voice impaired, contact the relay operator at 1-800-955-8771. Page 4 City of Edgewater Printed on 11/27/2018 City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:AR-2018-3716,Version:2 COUNCIL AGENDA ITEM SUBJECT: Southeast Volusia Marketing Initiative (SEVMI) Update DEPARTMENT: Economic Development SUMMARY: September 14,2015 City of Edgewater Adopted Resolution 2015-R-29 Comprehensive Economic Development Strategy (CEDS)Plan for the purpose of long-range economic growth.Contained therein,Goal 1.2.7 E.Investigate and discuss any potential opportunities to work with officials of the cities in Southeast Volusia and the Southeast Volusia Chamber of Commerce to create a regional approach to market Southeast Volusia as one market area… et al. On July 18,2016,City of Edgewater City Council approved Resolution No.2016-R-23 supporting the implementation of a Southeast Volusia Joint Marketing Plan for Economic Development with the cities of Oak Hill and New Smyrna Beach,Team Volusia,CEO Business Alliance and the Southeast Volusia Chamber of Commerce;City of New Smyrna Beach Commission approved Resolution No.06-16 May 11,2016;City of Oak Hill Commission approved Resolution 2016-07 April 25, 2016 February 5,2018 Edgewater City Council Meeting Donna Snow and Bliss Massey from the Economic Development Advisory Board and Southeast Volusia Chamber of Commerce provided a status update with regard to SEVMI and the branding for Southeast Volusia to target aerospace technology,aviation and related industries to Southeast Volusia. This evening,the Southeast Volusia Chamber of Commerce and members from the Edgewater Economic Development Advisory Board will unveil the new SEVMI web site. BUDGETED ITEM:☐ Yes ☐ No ☒ Not Applicable BUDGET AMENDMENT REQUIRED:☐ Yes ☐ No ☒ Not Applicable RECOMMENDED ACTION: None at this time City of Edgewater Printed on 11/27/2018Page 1 of 1 powered by Legistar™ City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:AR-2018-3736,Version:1 COUNCIL AGENDA ITEM SUBJECT: Presentation by Inwood Consulting Engineers on alternatives for the St. Johns River to Sea Loop Trail (SJR2C) DEPARTMENT: City Clerk/Paralegal SUMMARY: The Florida Department of Transportation,District 5 is currently conducting a Project Development and Environment (PD&E)study for the St.Johns River to Sea Loop Trail (SJR2C).The project limits are from US 1/Kennedy Parkway to Dale Avenue in Volusia County,Florida.Inwood Consulting Engineers would like to present proposed trail alternatives. City of Edgewater Printed on 11/27/2018Page 1 of 1 powered by Legistar™ City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:AR-2018-3796,Version:1 COUNCIL AGENDA ITEM SUBJECT: Status Update on Mosquito Lagoon Reasonable Assurance Plan by Randy Coslow,Deputy Director of Environmental Services DEPARTMENT: Environmental Services SUMMARY: Staff presentation regarding the public meeting conducted by FDEP on 10/19/2018 at NSB Library about the Mosquito Lagoon Reasonable Assurance Plan. BUDGETED ITEM:☐ Yes ☐ No ☒ Not Applicable BUDGET AMENDMENT REQUIRED:☐ Yes ☐ No ☒ Not Applicable RECOMMENDED ACTION: N/A City of Edgewater Printed on 11/27/2018Page 1 of 1 powered by Legistar™ City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:AR-2018-3802,Version:1 COUNCIL AGENDA ITEM SUBJECT: Presentation by City of New Smyrna Beach regarding proposed closure of intersection at US-1&Magnolia Avenue DEPARTMENT: N/A SUMMARY: Presentation by New Smyrna Beach BUDGETED ITEM:☐ Yes ☐ No ☒ Not Applicable BUDGET AMENDMENT REQUIRED:☐ Yes ☐ No ☒ Not Applicable RECOMMENDED ACTION: N/A City of Edgewater Printed on 11/27/2018Page 1 of 1 powered by Legistar™ City of Edgewater City Council Presentation Monday, November 12, 2018, 6:30 p.m. Magnolia Street Traffic Study •Magnolia Street, from U.S. 1 to Andrews Street •~6,700 feet (1.27 miles) •Over 90 Driveways Image: Google Earth 44 Begin Study End Study Study Area Magnolia Street Traffic StudyStudy Scope •Crash analysis •A 5-year crash analysis (from 2013 through 2017) •21 crashes along the corridor •No fatalities/14 injuries •$127,750 in estimated property damage •Traffic data collection (July 11, 2018) •Volumes approaching all intersections •Northbound (peak) •Daily Average = 1,300 vehicle per day (vpd) •AM Peak = 150 vph PM Peak = 105 vph •Southbound •Daily Average •235 vpd between U.S. 1 and 6th Street •500 vpd between 6th Street and Andrews Street •AM Peak = 37 vph PM Peak = 44 vph •Speed data collection (3 locations -July 10-11, 2018) •Northbound 85th percentile speed = 34.4 to 38.5 mph •Higher speeds closer to U.S. 1 •Southbound 85th percentile speed = 32.9 to 34.6 mph Volumes Not Balanced NB SB 160% -453% higher Magnolia Street Traffic StudyCut-Through Traffic •Northbound direction (higher volumes) •Morning (7:00 to 8:00 a.m.) and afternoon (4:00 to 6:00 p.m.) peak hours •Matched vehicles at two locations •U.S. 1 •Smith Street 7:00 AM 108 85 23 79% 8:00 AM 144 101 43 70% 4:00 PM 91 58 33 64% 5:00 PM 86 61 25 71% 7:00 AM 116 92 24 79% 8:00 AM 142 94 48 66% 4:00 PM 92 67 25 73% 5:00 PM 91 60 31 66% 71%Average Northbound Cut-Through Traffic Cut- Through %7/10/20187/11/2018Total Sample (vehicles) Non-Cut- Through (vehicles) Cut- Through (vehicles) Date Hour Magnolia Street Traffic StudyConclusion/Recommendation CONCLUSION •Posted speed limit is appropriate •Overall driver speeds are not excessive •No crash trend or safety concerns with corridor •Cut-through traffic is 70% of the total traffic travelling northbound RECOMMENDATION •Partial road closure •Northbound Magnolia Street at U.S. 1 •Temporary solution initially (6 months) •Conduct network assessment •Traffic counts on surrounding roadway network prior to temporary closure •Re-count surrounding streets for traffic impacts •If no traffic impacts to other streets, consider converting to a permanent closure •Southbound Magnolia Street remains open Magnolia Street Traffic StudyTemporaryRoadClosureLayout Magnolia Street Traffic StudyNetworkAssessment Roadways to be assessed before and during the temporary road closure to determine if there are any traffic impacts due to adjusted traffic patterns in the surrounding area. Magnolia Street Traffic Study Questions? City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:AR-2018-3824,Version:1 COUNCIL AGENDA ITEM SUBJECT: Presentation by Attorney Glenn Storch regarding the Indian River Boulevard Roadway Extension City of Edgewater Printed on 11/27/2018Page 1 of 1 powered by Legistar™ City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:AR-2018-3832,Version:1 COUNCIL AGENDA ITEM SUBJECT: Presentation by St.Johns River Water Management District of grant funding in the amount of $1,417,680 for the Edgewater Reclaimed Water Quality Reservoir Project DEPARTMENT: Environmental Services/Finance SUMMARY:On September 24,2018,City Council approved a Cost Share Agreement with the St.Johns River Water Management District for the construction of the Edgewater Reclaimed Water Quality Reservoir Project which was subsequently signed by the District on September 26, 2018. BUDGETED ITEM:☐ Yes ☐ No ☒ Not Applicable BUDGET AMENDMENT REQUIRED:☐ Yes ☐ No ☒ Not Applicable RECOMMENDED ACTION: N/A City of Edgewater Printed on 11/27/2018Page 1 of 1 powered by Legistar™ City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:AR-2018-3836,Version:1 COUNCIL AGENDA ITEM SUBJECT: Police Department informational presentation DEPARTMENT: Police Department SUMMARY: Interim Police Chief Joe Mahoney will present summary of police department administration and operation. City of Edgewater Printed on 11/27/2018Page 1 of 1 powered by Legistar™ City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:AR-2018-3814,Version:1 COUNCIL AGENDA ITEM SUBJECT: Award of Contract for ITB 18-ES-008 - Reclaimed Water Main Extension, Phases I, II and III DEPARTMENT: Finance SUMMARY: The City of Edgewater issued an Invitation to Bid (ITB 18-ES-008)on September 25,2018 with the sole purpose and intent of obtaining Bids from qualified and licensed State of Florida Contractors to provide all permits,insurance,manpower,material and supervision for the RECLAIMED WATER MAIN EXTENSIONS, PHASES I, II AND III. Ten submittals were received and reviewed and were deemed responsible/responsive bids. Contractor Total Base Bid Alt 1A Alt 2A TOTAL Masci Corporation $2,969,827.50 $483,272.00 $127,431.00 $3,580,530.50 General Underground $2,743,100.00 $700,000.00 $145,000.00 $3,588,100.00 Carr & Collier Inc.$3,660,320.00 $479,000.00 $136,000.00 $4,275,320.00 Hazen Construction $3,497,000.00 $676,000.00 $148,000.00 $4,321,000.00 Thadcon, LLC $3,393,173.00 $810,176.00 $128,840.00 $4,332,189.00 Young’s Communication $3,309,895.00 $957,500.00 $146,850.00 $4,414,245.00 Southern Underground Ind.$4,023,500.00 $767,000.00 $198,000.00 $4,988,500.00 Pospiech Contracting, Inc $4,488,564.48 $600,000.00 $210,000.00 $5,298,564.48 Rohl Global Networks $3,327,330.00 NO BID $250,000.00 $3,577,330.00 TB Landmark Construction $3,623,250.00 NO BID $175,000.00 $3,798,250.00 Per the stated evaluation criteria the award of contract shall be based on the lowest, compliant, qualified bidder (s). The City’s Engineering Consultant reviewed both submittals and recommends the contract be awarded to Masci Corporation, in its entirety. BUDGETED ITEM:☒ Yes ☐ No ☐ Not Applicable City of Edgewater Printed on 11/20/2018Page 1 of 2 powered by Legistar™ File #:AR-2018-3814,Version:1 BUDGET AMENDMENT REQUIRED:☐ Yes ☐ No ☐ Not Applicable RECOMMENDED ACTION: Motion to award and authorize the City Manager to execute,a contract to Masci Corporation in the amount of $3,580,530.50 for the Reclaimed Water Main Extensions, Phases I, II and III. City of Edgewater Printed on 11/20/2018Page 2 of 2 powered by Legistar™ BID TABULATION CITY OF EDGEWATER RECLAIMED WATER MAIN EXTENSIONS PHASES I, II AND III BID #18-ES-008 ITEM #DESCRIPTION QTY.UNIT UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE 1 Pre-Construction Video 1 LS 4,700.00$ 4,700.00$ 71,000.00$ 71,000.00$ $5,000.00 $5,000.00 $5,000.00 $5,000.00 2 Field Locate and Expose Existing Utilities 1 LS 54,590.00$ 54,590.00$ 71,000.00$ 71,000.00$ $24,000.00 $24,000.00 $19,400.00 $19,400.00 3 Furnish and Install PVC Reclaimed Water Main a) 8" (105' shown)130 LF 47.30$ 6,149.00$ 50.00$ 6,500.00$ $44.00 $5,720.00 $40.00 $5,200.00 b) 12" (275' shown)300 LF 89.27$ 26,781.00$ 75.00$ 22,500.00$ $150.00 $45,000.00 $70.00 $21,000.00 c) 16" (10,189' shown)10,300 LF 64.23$ 661,569.00$ 82.50$ 849,750.00$ $110.00 $1,133,000.00 $80.00 $824,000.00 4 Directional Drill HDPE Reclaimed Water Main a) 14" (5,223' shown)5,300 LF 153.27$ 812,331.00$ 100.00$ 530,000.00$ $180.00 $954,000.00 $170.00 $901,000.00 b) 18" (3,613' shown)3,700 LF 217.25$ 803,825.00$ 167.50$ 619,750.00$ $239.00 $884,300.00 $250.00 $925,000.00 c) 24" DR 13.5 HDPE (170' shown)190 LF 557.95$ 106,010.50$ 250.00$ 47,500.00$ $350.00 $66,500.00 $550.00 $104,500.00 5 Gate Valves a) 8" GV (2 shown)3 EA 1,577.00$ 4,731.00$ 1,650.00$ 4,950.00$ $1,800.00 $5,400.00 $1,900.00 $5,700.00 b) 12" GV (4 Shown)5 EA 2,759.00$ 13,795.00$ 3,000.00$ 15,000.00$ $8,000.00 $40,000.00 $3,600.00 $18,000.00 c) 14" GV (10 Shown)11 EA 5,569.00$ 61,259.00$ 5,850.00$ 64,350.00$ $6,000.00 $66,000.00 $9,500.00 $104,500.00 d) 16" GV (10 Shown)11 EA 5,930.00$ 65,230.00$ 5,700.00$ 62,700.00$ $6,700.00 $73,700.00 $9,500.00 $104,500.00 e) 18" GV (6 Shown)7 EA 10,299.00$ 72,093.00$ 10,400.00$ 72,800.00$ $10,900.00 $76,300.00 $14,000.00 $98,000.00 6 Air Release Valve 2" (19 Shown)20 EA 9,969.00$ 199,380.00$ 9,265.00$ 185,300.00$ $9,900.00 $198,000.00 $12,000.00 $240,000.00 7 Blow Off Assembly 2" (3 Shown)4 EA 2,210.00$ 8,840.00$ 2,500.00$ 10,000.00$ $2,700.00 $10,800.00 $3,500.00 $14,000.00 8 Tie-Ins 16" Tapping Sleeve and Valve (1 Shown)2 EA 22,172.00$ 44,344.00$ 25,000.00$ 50,000.00$ $13,700.00 $27,400.00 $17,500.00 $35,000.00 9 Curb and Gutter 100 LF 23.00$ 2,300.00$ 100.00$ 10,000.00$ $24.00 $2,400.00 $42.00 $4,200.00 10 Concrete Sidewalk Remove/Replace 200 SY 30.00$ 6,000.00$ 100.00$ 20,000.00$ $88.00 $17,600.00 $100.00 $20,000.00 11 Asphalt Pavement Remove/Replace 300 SY 53.00$ 15,900.00$ 100.00$ 30,000.00$ $84.00 $25,200.00 $160.00 $48,000.00 TOTAL BID 2,969,827.50$ 2,743,100.00$ 3,660,320.00$ 3,497,000.00$ ALTERNATE BID ITEMS 1A Reclaimed Water Pond and Sitework 1 LS 483,272.00$ 483,272.00$ 700,000.00$ 700,000.00$ $479,000.00 $479,000.00 $676,000.00 $676,000.00 NON-SRF ELIGIBLE -$ 2A 16" C900 PVC Water Main, Fire Hydrant and Tie-Ins 1 LS 127,431.00$ 127,431.00$ 145,000.00$ 145,000.00$ $136,000.00 $136,000.00 $148,000.00 $148,000.00 3,580,530.50$ 3,588,100.00$ 4,275,320.00$ $4,321,000.00TOTAL BASE BID & ALTERNATES 1A & 2A NOTES: Bids #9 and #10 did not include pricing for Bid Item #1A. #1 - MASCI CORPORATION Port Orange, FL #2 - GENERAL UNDERGROUND Chiefland, FL #3 - CARR & COLLIER, INC. Leesburg, FL #4 - HAZEN CONSTRUCTION, LLC New Smyrna Beach, FL BID TABULATION CITY OF EDGEWATER RECLAIMED WATER MAIN EXTENSIONS PHASES I, II AND III BID #18-ES-008 ITEM #DESCRIPTION QTY.UNIT UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE 1 Pre-Construction Video 1 LS $15,000.00 $15,000.00 $97,750.00 $97,750.00 $7,800.00 $7,800.00 $5,317.52 $5,317.52 2 Field Locate and Expose Existing Utilities 1 LS $250,000.00 $250,000.00 $174,500.00 $174,500.00 $43,000.00 $43,000.00 $125,000.00 $125,000.00 3 Furnish and Install PVC Reclaimed Water Main a) 8" (105' shown)130 LF $55.00 $7,150.00 $53.50 $6,955.00 $170.00 $22,100.00 $104.72 $13,613.60 b) 12" (275' shown)300 LF $75.00 $22,500.00 $65.00 $19,500.00 $180.00 $54,000.00 $125.80 $37,740.00 c) 16" (10,189' shown)10,300 LF $106.41 $1,096,023.00 $87.00 $896,100.00 $150.00 $1,545,000.00 $202.00 $2,080,600.00 4 Directional Drill HDPE Reclaimed Water Main a) 14" (5,223' shown)5,300 LF $125.00 $662,500.00 $142.50 $755,250.00 $176.00 $932,800.00 $123.84 $656,352.00 b) 18" (3,613' shown)3,700 LF $175.00 $647,500.00 $212.50 $786,250.00 $240.00 $888,000.00 $206.46 $763,902.00 c) 24" DR 13.5 HDPE (170' shown)190 LF $400.00 $76,000.00 $356.00 $67,640.00 $350.00 $66,500.00 $482.00 $91,580.00 5 Gate Valves a) 8" GV (2 shown)3 EA $2,500.00 $7,500.00 $1,775.00 $5,325.00 $1,300.00 $3,900.00 $2,495.10 $7,485.30 b) 12" GV (4 Shown)5 EA $3,000.00 $15,000.00 $2,720.00 $13,600.00 $2,300.00 $11,500.00 $4,987.55 $24,937.75 c) 14" GV (10 Shown)11 EA $5,250.00 $57,750.00 $5,945.00 $65,395.00 $5,800.00 $63,800.00 $8,377.10 $92,148.10 d) 16" GV (10 Shown)11 EA $5,250.00 $57,750.00 $7,350.00 $80,850.00 $5,800.00 $63,800.00 $10,530.24 $115,832.64 e) 18" GV (6 Shown)7 EA $6,500.00 $45,500.00 $9,360.00 $65,520.00 $11,000.00 $77,000.00 $16,539.17 $115,774.19 6 Air Release Valve 2" (19 Shown)20 EA $15,000.00 $300,000.00 $8,745.00 $174,900.00 $8,700.00 $174,000.00 $11,666.41 $233,328.20 7 Blow Off Assembly 2" (3 Shown)4 EA $3,250.00 $13,000.00 $2,215.00 $8,860.00 $1,500.00 $6,000.00 $2,532.60 $10,130.40 8 Tie-Ins 16" Tapping Sleeve and Valve (1 Shown)2 EA $15,000.00 $30,000.00 $22,350.00 $44,700.00 $12,000.00 $24,000.00 $19,099.89 $38,199.78 9 Curb and Gutter 100 LF $75.00 $7,500.00 $78.00 $7,800.00 $48.00 $4,800.00 $42.61 $4,261.00 10 Concrete Sidewalk Remove/Replace 200 SY $105.00 $21,000.00 $96.00 $19,200.00 $71.00 $14,200.00 $107.44 $21,488.00 11 Asphalt Pavement Remove/Replace 300 SY $205.00 $61,500.00 $66.00 $19,800.00 $71.00 $21,300.00 $169.58 $50,874.00 TOTAL BID $3,393,173.00 $3,309,895.00 $4,023,500.00 $4,488,564.48 ALTERNATE BID ITEMS 1A Reclaimed Water Pond and Sitework 1 LS $810,176.00 $810,176.00 $957,500.00 $957,500.00 $767,000.00 $767,000.00 $600,000.00 $600,000.00 NON-SRF ELIGIBLE 2A 16" C900 PVC Water Main, Fire Hydrant and Tie-Ins 1 LS $128,840.00 $146,850.00 $146,850.00 $198,000.00 $198,000.00 $210,000.00 $4,332,189.00 4,414,245.00$ $4,988,500.00 $5,298,564.48TOTAL BASE BID PLUS ALTERNATES 1A & 2A #5 - THADCON, LLC Daytona Beach, FL #6 - YOUNG'S COMMUNICATION Melbourne, FL #7 - SOUTHERN UNGERGROUND INDUSTRIES, INC. Miami Lakes, FL #8 - POSPIECH CONTRACTING, INC. Inverness, FL BID TABULATION CITY OF EDGEWATER RECLAIMED WATER MAIN EXTENSIONS PHASES I, II AND III BID #18-ES-008 ITEM #DESCRIPTION QTY.UNIT UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE 1 Pre-Construction Video 1 LS 45,500.00$ 45,500.00$ 8,500.00$ 8,500.00$ 2 Field Locate and Expose Existing Utilities 1 LS 39,000.00$ 39,000.00$ 38,000.00$ 38,000.00$ 3 Furnish and Install PVC Reclaimed Water Main a) 8" (105' shown)130 LF 75.00$ 9,750.00$ 125.00$ 16,250.00$ b) 12" (275' shown)300 LF 85.00$ 25,500.00$ 130.00$ 39,000.00$ c) 16" (10,189' shown)10,300 LF 105.00$ 1,081,500.00$ 140.00$ 1,442,000.00$ 4 Directional Drill HDPE Reclaimed Water Main a) 14" (5,223' shown)5,300 LF 115.00$ 609,500.00$ 140.00$ 742,000.00$ b) 18" (3,613' shown)3,700 LF 181.00$ 669,700.00$ 170.00$ 629,000.00$ c) 24" DR 13.5 HDPE (170' shown)190 LF 402.00$ 76,380.00$ 350.00$ 66,500.00$ 5 Gate Valves a) 8" GV (2 shown)3 EA 2,500.00$ 7,500.00$ 3,000.00$ 9,000.00$ b) 12" GV (4 Shown)5 EA 4,700.00$ 23,500.00$ 4,000.00$ 20,000.00$ c) 14" GV (10 Shown)11 EA 8,500.00$ 93,500.00$ 6,800.00$ 74,800.00$ d) 16" GV (10 Shown)11 EA 10,500.00$ 115,500.00$ 6,900.00$ 75,900.00$ e) 18" GV (6 Shown)7 EA 17,500.00$ 122,500.00$ 12,500.00$ 87,500.00$ 6 Air Release Valve 2" (19 Shown)20 EA 15,000.00$ 300,000.00$ 12,280.00$ 245,600.00$ 7 Blow Off Assembly 2" (3 Shown)4 EA 3,000.00$ 12,000.00$ 3,050.00$ 12,200.00$ 8 Tie-Ins 16" Tapping Sleeve and Valve (1 Shown)2 EA 35,000.00$ 70,000.00$ 27,500.00$ 55,000.00$ 9 Curb and Gutter 100 LF 55.00$ 5,500.00$ 50.00$ 5,000.00$ 10 Concrete Sidewalk Remove/Replace 200 SY 50.00$ 10,000.00$ 60.00$ 12,000.00$ 11 Asphalt Pavement Remove/Replace 300 SY 35.00$ 10,500.00$ 150.00$ 45,000.00$ TOTAL BID 3,327,330.00$ 3,623,250.00$ ALTERNATE BID ITEMS 1A Reclaimed Water Pond and Sitework 1 LS No Bid -$ No Bid -$ NON-SRF ELIGIBLE 2A 16" C900 PVC Water Main, Fire Hydrant and Tie-Ins 1 LS 250,000.00$ 250,000.00$ 175,000.00$ 175,000.00$ 3,577,330.00$ 3,798,250.00$ TOTAL BASE BID PLUS ALTERNATES 1A & 2A #9 - ROHL GLOBAL NETWORKS Jupiter, FL #10 - TB LANDMARK CONSTRUCTION, INC. Jacksonville, FL Bids #9 and #10 did not include pricing for Alternate #1A City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:AR-2018-3819,Version:1 COUNCIL AGENDA ITEM SUBJECT: Construction Engineering &Inspection (CEI)Services and Loan /Grant Administration by Mead &Hunt,Inc. for Reclaimed Water Main Extensions Phases I, II, & III DEPARTMENT: Environmental Services SUMMARY: The City was awarded a Cost Share Grant in the amount of $1,417,680 from St.John’s River Water Management District (SJRWMD)and a State Revolving Fund (SRF)low-interest loan in the amount of $4,533,200 from Florida Department of Environmental Protection (FDEP)to fund the construction of the Reclaimed Water Main Extensions Phases I,II,&III project.The administration of these funding sources can be time-consuming due to the required documentation procedures.The City’s continuing contract with Mead & Hunt,Inc.allows for their technical assistance complying with the loan and grant procedures in order to ensure the appropriate level of reimbursement is received from the funding agencies in a timely manner.Additionally, Mead &Hunt,Inc.propose to provide engineering services during construction,including contract administration and on-site inspection,to ensure the construction meets with the contract specifications and is in the long-term best interest of the City. BUDGETED ITEM:☒ Yes ☐ No ☐ Not Applicable 444-5555-580.63-10 $357,040 BUDGET AMENDMENT REQUIRED:☐ Yes ☒ No ☐ Not Applicable RECOMMENDED ACTION: Motion to approve CEI Services and Loan/Grant Administration proposal from Mead &Hunt,Inc.for Reclaimed Water Main Extensions Phases I, II, & III City of Edgewater Printed on 11/20/2018Page 1 of 1 powered by Legistar™ CITY OF EDGEWATER RECLAIMED WATER EXTENSION PHASES 1, 2 AND 3 CEI SERVICES AND LOAN/GRANT ADMINISTRATION SCOPE OF SERVICES AND FEE PROPOSAL GENERAL – This Scope of Services and Fee Proposal is in conformance with the Professional Services Agreement for Engineering Services between the City of Edgewater (CITY) and Mead & Hunt, Inc. (M&H) dated December 2, 2013, Addendum #1 dated November 14, 2016 and Addendum #2 dated March 5, 2018. SCOPE The project scope consists of new reclaimed water mains, effluent storage and outfall facilities. These extensions expand the system west along SR 442 and north to the CITY’s future Public Works Facility. The First phase will consist of approximately 6,000 lf of 12” pipe to the proposed Public Works Facility at Dale Ave. The site plan for the Public Works Facility includes an 8 acre reclaimed storage pond with an outfall to adjacent wetlands for augmentation of fresh surface waters. Subsequent phases of the project include extension of the existing reclaimed water main further west on SR 442. The second phase of reclaimed water main extensions are from Willow Oak Dr. to Coral Trace. This 16” reclaimed main extension serves existing and proposed developments with reclaimed water distribution systems. The third phase extends the system west of I-95 for future developments and additional wetland outfall/aquifer recharge. The estimated duration is approximately 12 months. TASK 1 – SRF LOAN AND SJRWMD GRANT ADMINISTRATION 1. CONSULTANT will process reimbursement requests on the CITY’s behalf. Record keeping and files must be kept in accordance with FDEP requirements. M&H will prepare a ‘Master’ file for each loan and provide a template to the CITY. The CITY will be responsible for keeping a copy of all files in accordance with the ‘Master’ template. 2. Process loan reimbursement requests and grant reimbursements on the CITY’s behalf. 3. Perform Davis-Bacon wage rate compliance interviews and review American Iron and Steel (AIS) compliance. 4. Prepare quarterly updates for SJRWMD. TASK 2 – CONTRACT ADMINISTRATION The CONSULTANT will provide the following services: 1. Schedule and preside over preconstruction conference. 2. Review shop drawings/materials submittals. 3. Address Contractor questions/RFI’s. 4. Provide field directives. 5. Site visits in conjunction with progress meetings. 6. Twice per month progress meetings. 7. Review and approval of Contractor monthly pay requests. 8. Review and approval of Contractor change order proposals. “PURSUANT TO FLORIDA STATUTE SECTION 558.0035, AN INDIVIDUAL EMPLOYEE OR AGENT OF MEAD & HUNT INC., MAY NOT BE HELD INDIVIDUALLY LIABLE FOR NEGLIGENCE.” IF THE CONTRACTOR (MEAD & HUNT, INC.) HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S (MEAD & HUNT, INC.’s) DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT (PROPOSAL), CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT CITY HALL, CITY OF EDGEWATER, 104 N. RIVERSIDE DRIVE, EDGEWATER, FL 32132, City Clerk, Robin L. Matusick, (386) 424-2400, Ext. 1102, rmatusick@CITYOFEDGEWATER.ORG. CITY OF EDGEWATERRECLAIMED WATER MAIN EXTENSIONSCEI SERVICESESTIMATED MANHOURS AND FEES November 13, 2018Task No.DescriptionPrincipal (hours)Project Engineer (Hours)Engineer Intern (Hours)CAD Operator (Hours)Const. Services Supvsr. (hours)Senior Inspector (hours)Sr. Admin Support (Hours)Total Task ($)$175 $140 $100 $80 $85 $65 $601SRF Loan & SJRWMD Grant Assistance1) Reimbursement requests & coordination12 48 64 9,060$ 2) Davis Bacon Interviews & reporting12 12 48 96 12,000$ 3) Quarterly Reports12 48 64 9,060$ Task 1 Sub-total30,120$ 2Constract Administration -$ 1) Shop Drawing review and processing104 120 40 80 120 45,800$ 2) RFI's, Field Supervision and as-builts104 120 80 480 80 120 89,800$ 3) Coordination and field meetings104 120 80 132 44,520$ Task 2 Sub-total180,120$ 2RPR and Field Engineering1) Resident Project Representative2080 135,200$ 2) Field Engineer96 9,600$ Task 3 Sub-total144,800$ 4 Allowances1) Printing and misc. reimbursables2,000$ Task E Sub-total2,000$ Grand Total348 0 360 200 596357,040$ Note: The man-hours are estimated. Invoices to be billed on a lump sum basis, distributed as equal monthly installments for 12 months, per the written proposal.Hourly RateCEI Services Estimated Fees ‐ revised, btb City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:AR-2018-3826,Version:2 COUNCIL AGENDA ITEM SUBJECT: Whistle Stop Park Change Orders Approval DEPARTMENT: Parks & Recreation SUMMARY: Whistle Stop Park Improvement Project is moving forward very well even with the unforeseen rainy weather this summer and unforeseen circumstances with underground utility conflicts. In the original plans,there were some tasks that were not originally included and needed to be.(See attached Wish List)Some of those have been addressed in previous change orders,but we do have a few more items that we need to bring to Council for approval. Total Project Budget:$ 3,960,553.11 Total Encumbered/Spent to Date: ($3,873,989.27) Available Budget: $86,563.84 Requesting approval for the following Change Orders: #9 Dog Park Gates for Maintenance & SS Enclosure Upgrade Lift Station $2,679.60 #10 New Dugouts Roofing and Doghouse Re-facing $3,696.00 #11 Abandoned Well Area Remediation $3,060.75 #12 Stairs at the Skate Park Shade Structure $4,620.00 Total Requested Amount: $14,056.35 To date: Change Orders amount to 1.62% of original contract amount which was $3,369,672.44 BUDGETED ITEM:☒ Yes ☐ No ☐ Not Applicable BUDGET AMENDMENT REQUIRED:☐ Yes ☒ No ☐ Not Applicable RECOMMENDED ACTION: Motion to approve Change Orders #9, #10, #11, #12 as presented, total amount $14,056.35 City of Edgewater Printed on 11/20/2018Page 1 of 1 powered by Legistar™ 3442 Tampa Road Suite B Palm Harbor, FL 34684 P: (727) 242-5121 F: (727) 584-3700 Leisureconstruction.com CGC 1504092 Date: 10-29-18 Between the Owner: City of Edgewater 104 North Riverside Drive Edgewater, Florida 32132 Samantha Bergeron 386-290-0585 And the Contractor: Leisure Construction, Inc. 3442 Tampa Road Suite B Palm Harbor, FL 34684 For the Project: Whistle Stop Park Renovations 651 Roberts Road Edgewater, Florida 32141 Description: Dog Park Maintenance Gates & Stainless Steel Enclosure Upgrade for Lift Station Add (2) 8' Wide Double Maintenance Gates at Dog Park Upgrade Lift Station SS NEMA Enclosure 304 SS to 316 SS Sub Constractor Mark-up 10% Builder's Fee 5% Total Change CONTRACT TIME Change in Contract Time for this Change Order 3 days ACCEPTANCE This agreement is not valid until signed by Owner and Contractor. Owner Date 232.00$ Change Order #9 Signature indicates agreement herewith, including any adjustment in the Contract Total and Contract Time. 1,880.00$ 2,679.60$ 127.60$ 440.00$ Contractor Date Engineer Date Michael A. Colleary 10-29-18 3442 Tampa Road Suite B Palm Harbor, FL 34684 P: (727) 242-5121 F: (727) 584-3700 Leisureconstruction.com CGC 1504092 Date: 11-1-18 Between the Owner: City of Edgewater 104 North Riverside Drive Edgewater, Florida 32132 Samantha Bergeron 386-290-0585 And the Contractor: Leisure Construction, Inc. 3442 Tampa Road Suite B Palm Harbor, FL 34684 For the Project: Whistle Stop Park Renovations 651 Roberts Road Edgewater, Florida 32141 Description: New Dugouts Roofing and Doghouse Re-facing Standing Seam Metal Roofing for Dugouts Backflow Doghouse Re-facing Sub Constractor Mark-up 10% Builder's Fee 5% Total Change CONTRACT TIME Change in Contract Time for this Change Order 5 days ACCEPTANCE This agreement is not valid until signed by Owner and Contractor. Owner Date Contractor Date 1,100.00$ 320.00$ Change Order #10 Signature indicates agreement herewith, including any adjustment in the Contract Total and Contract Time. 2,100.00$ 3,696.00$ 176.00$ Engineer Date 3442 Tampa Road Suite B Palm Harbor, FL 34684 P: (727) 242-5121 F: (727) 584-3700 Leisureconstruction.com CGC 1504092 Date: 10-29-18 Between the Owner: City of Edgewater 104 North Riversaide Drive Edgewater, Florida 32132 Samantha Bergeron 386-290-0585 And the Contractor: Leisure Construction, Inc. 3442 Tampa Road Suite B Palm Harbor, FL 34684 For the Project: Whistle Stop Park Renovations 651 Roberts Road Edgewater, Florida 32141 Description: Abandoned Well Area Remediation Mobilization Loader- 4 hours Skid Steer- 4 hours Saw Cut and Cap Well Haul off Load of Debris Additional Survey Sub Constractor Mark-up 10% Builder's Fee 5% Total Change CONTRACT TIME Change in Contract Time for this Change Order 3 days ACCEPTANCE This agreement is not valid until signed by Owner and Contractor. 350.00$ 265.00$ Change Order #11 Signature indicates agreement herewith, including any adjustment in the Contract Total and Contract Time. 500.00$ 3,060.75$ 145.75$ 400.00$ 400.00$ 500.00$ 500.00$ Owner Date Contractor Date Engineer Date Michael A. Colleary 10-29-18 Change Order #12 Date: 11-16-18 Between the Owner: City of Edgewater 104 North Riverside Drive Edgewater, Florida 32132 Samantha Bergeron 386-290- 0585 And the Contractor: Leisure Construction, Inc. 3442 Tampa Road Suite B Palm Harbor, FL 34684 For the Project: Whistle Stop Park Renovations 651 Roberts Road Edgewater, Florida 32141 3442 Tampa Road Suite B Palm Harbor, FL 34684 P: (727) 242-5121 F: (727) 584-3700 Leisureconstruction.com CGC 1504092 Description: Stairs at the Skate Park Shade Structure Supply and Install (2) sets of stairs at the Skate Park Shade Structure $ 4000.00 Subcontractor Mark-up 10% 400.00 Builder’s Fee 5% 220.00 Total Change $ 4,620.00 CONTRACT TIME Change in Contract Time for this Change Order 7 days ACCEPTANCE This agreement is not valid until signed by Owner and Contractor. Signature indicates agreement herewith, including any adjustment in the Contract Total and Contract Time. Owner Date 11-16-18 Contractor Date Engineer Date Michael A. Colleary TOTAL COST CONCESSION STAND ITEM TOTALSChange Order nameDescriptionTotal PriceDUGOUT ROOF STRUCTURERemove & Replace Roof PanelsSCORER'S TABLEPaintGuttersDownspouts5V Crimp Metal Roofong & InstallationRemove panel & cap offMetal Structure & Roof to Match DugoutsBackfill & RegradeRemoveMaterial ‐ Doors & FramesMaterial ‐ HardwareInstall Doors & FramesLabor to RepairPaintRemove Unused Light PolesRemove Oak TreeBackfill & RegradeRemove Fallen Oak TreeRemove Existing Elect. PanelDemo & Replace Scorer's TableRemove Existing BleachersNew BleachersREMOVE UNUSED LIGHT POLESFront & 2 Sides8' with Splash Pads$1,640.00$350.00$2,250.00$2,200.00Remove doors, clean openingsHollow Mteal Door & FramesDoor Locks ‐ Battery Operated Time LocksFrames, Doors, HardwareDoors & FramesSW Corner near small pondW side, in Railroad R/WLabor & Disposal5‐row, 27 ft. Alum. Frame & GuardrailRemove & Haul Away$375.00$4,125.00$6,659.80$3,000.00$2,500.00$500.00$1,000.00‐‐‐‐‐‐REPLACE BLEACHERS AT BASEBALL FIELDSection TotalOverall Total$1,640.00$2,600.00 $4,240.00$1,500.00$1,250.00$875.00$1,960.00$500.00$2,000.00$3,000.00 $16,099.80$8,859.80 $13,099.80$2,210.00 $22,809.80REMOVE TREESCONCESSION STAND ‐ EXTERIOR DOORSCONCESSION STAND ‐ REPLACE GUTTERS & DOWNSPOUTSCONCESSION STAND ‐ REPLACE SOFFIT & FASCIADOGHOUSES OVER WATER/IRRIGATION$8,125.00 $30,934.80$4,500.00 $20,599.80$28,370.00CONCESSION STAND ‐ REPLACE SIDEWALKRemove Sidewalk Around Permiter of Building $2,480.00Material$710.00Install Sidewalk Place & Finish $6,200.00 $8,680.00$51,179.80Soffitt Remove & Replace Alum. Soffitt $7,425.00Fascia Remove & Replace Fascia $1,680.00 $9,105.00 $42,499.80$2,460.00 $33,394.80 City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:2018-R-28,Version:1 COUNCIL AGENDA ITEM SUBJECT: Resolution 2018-R-28 Vacating A Portion of Palmetto Street in Conflict with 10th Street Realignment as Part of Interlocal Agreement with Volusia County DEPARTMENT: Environmental Services SUMMARY: As part of the Interlocal Agreement between the City of Edgewater and Volusia County for the realignment of 10th Street,which City Council approved in October 2018,the northern +/-97 linear feet of Palmetto Street (a City-owned road)would be within the new alignment of 10th Street (a County-owned road).As such,Volusia County is requesting that the City vacate its ownership and interest in this portion of real estate. BUDGETED ITEM:☐ Yes ☐ No ☒ Not Applicable BUDGET AMENDMENT REQUIRED:☐ Yes ☐ No ☒ Not Applicable RECOMMENDED ACTION: Motion to approve Resolution 2018-R-28 City of Edgewater Printed on 11/20/2018Page 1 of 1 powered by Legistar™ #2018-R-28 1 RESOLUTION NO. 2018-R-28 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA, VACATING APPROXIMATELY NINETY-SEVEN (97) LINEAL FEET OF PALMETTO STREET FOR THE PROPOSED REALIGNMENT OF TENTH STREET; AUTHORIZING RECORDING; REPEALING RESOLUTIONS IN CONFLICT HEREWITH, PROVIDING FOR SEVERABILITY, AN EFFECTIVE DATE AND FOR ADOPTION. WHEREAS, the City Council of the City of Edgewater has made the following determinations: WHEREAS, On October 1, 2018, City Council authorized an Interlocal Agreement with the County of Volusia for Road Construction, Improvements, and Maintenance Responsibility concerning 10th Street from Myrtle Avenue to US Highway 1; and WHEREAS, pursuant to the Interlocal Agreement with the County the City agreed to vacate a portion of Palmetto Street; and WHEREAS, Road construction of 10th Street will include realignment south of its current limits thereby overlaying a portion of Palmetto Street. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Edgewater, Florida as follows: Section 1. Authority. The City Council of the City of Edgewater has the authority to adopt this Resolution pursuant to Article VIII of the Constitution of the State of Florida and Chapters 166 and 177, Florida Statutes. The foregoing recitals are hereby incorporated herein by this reference and are hereby ratified and confirmed as being true. Section 2. Vacation. The portion of Palmetto Street described in Exhibit A is hereby vacated and abandoned and title to the subject property will vest with the County of Volusia. Section 3. Recording. A certified copy of this Resolution shall be filed with the Volusia County Property Appraiser and duly recorded into the Public Records of Volusia County, Florida. #2018-R-28 2 Section 4. Severability and Applicability. If any portion of this Resolution is for any reason declared to be unconstitutional inoperative, or void, such holding shall not affect the remaining portions of this Resolution. If this Resolution or any provisions thereof shall be held to be inapplicable to any person, property, or circumstances, such holding shall not affect its applicability to any other person, property, or circumstance. Section 5. Conflicting Provisions. All resolutions, or parts of resolutions in conflict herewith be and the same are hereby repealed. Section 6. Effective Date. This resolution shall become effective upon adoption. During the December 3, 2018 Council meeting, a motion to approve was made by _______________________________________ with Second by ______________________________________________. The vote on this resolution is as follows: AYE NAY Mayor Michael Thomas _______ Councilwoman Christine Power _______ Councilwoman Amy Vogt _______ Councilman Megan O’Keefe _______ Councilman Gary Conroy _______ #2018-R-28 3 PASSED AND DULY ADOPTED this 3rd day of December, 2018. ATTEST: CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA ______________________________ By:_________________________________ Robin L. Matusick Michael Thomas City Clerk/Paralegal Mayor For the use and reliance only by the City of Edgewater, Florida. Approved as to form and legality by: Aaron Wolfe City Attorney Doran Sims Wolfe & Ciocchetti Approved by the City Council of the City of Edgewater at a meeting held on this 3rd day of December, 2018 under Agenda Item No. ______. #2018-R-28 4 EXHIBIT “A” PROPERTY SKETCH AND DESCRIPTION #2018-R-28 5 City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:2018-R-26,Version:1 COUNCIL AGENDA ITEM SUBJECT: Resolution 2018-R-26 for the Uniform Method of Collecting Non-Ad Valorem Special Assessments for Solid Waste and Stormwater Utility Fees. DEPARTMENT: Finance / Environmental Services SUMMARY: The City Council has considered the imposition of special assessments for the provision of solid waste and stormwater services in the past.City Council and Staff determined to postpone implementation until October 1, 2019,to allow for notification to residents in advance.City Staff began the process anew with advertising and revising the required Resolution for the Uniform Method of Collecting Non-Ad Valorem Special Assessments for Solid Waste and Stormwater along with Fire Services.Staff has evaluated the procedures required for implementation of a Fire Service Assessment and determined that the work involved exceeds staffing capacity at this time. The City intends to use the uniform method for collecting non-ad valorem special assessments for the cost of Solid Waste Collection and Stormwater Utility Services to property within the incorporated area of the City as authorized by Section 197.3632, Florida Statutes, as amended. Utilizing the Uniform Method of Collecting Non-Ad Valorem Special Assessments for Solid Waste and Stormwater has the following benefits: •High Collection Rate •Increased Cash flow •Ability for customer to pay through their monthly mortgage or quarterly tax bill. •Reliable Revenue Source •Reduced administrative costs •Expedited acquisition of budgeted capital outlay and approved projects The required Notice of Intent to Use Uniform Method of Collecting Non-Ad Valorem Assessments was properly noticed in the Daytona Beach News Journal on: November 9, 2018 November 16, 2018 November 23, 2018 November 30, 2018 The non-ad valorem special assessment for Solid Waste Collection and Stormwater through the uniform method would be implemented beginning with the property tax bill in November 2019.The adoption of this resolution is a prerequisite to using the Uniform Method per Florida Statute.If approved,staff will begin to take the necessary steps to place the solid waste and stormwater fees on the annual property tax bill.If the City of Edgewater Printed on 11/20/2018Page 1 of 2 powered by Legistar™ File #:2018-R-26,Version:1 take the necessary steps to place the solid waste and stormwater fees on the annual property tax bill.If the resolution does not get approved, then the fees will remain on the monthly utility bill. BUDGETED ITEM:☐ Yes ☐ No ☒ Not Applicable BUDGET AMENDMENT REQUIRED:☐ Yes ☐ No ☒ Not Applicable RECOMMENDED ACTION: Motion to Approve Resolution 2018-R-26 for the Uniform Method of Collecting Non-Ad Valorem Special Assessments for Solid Waste and Stormwater Utility Fees. City of Edgewater Printed on 11/20/2018Page 2 of 2 powered by Legistar™ 2018-R-26 1 RESOLUTION #2018-R-26 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA; ELECTING TO USE THE UNIFORM METHOD OF COLLECTING NON- AD VALOREM SPECIAL ASSESSMENTS LEVIED WITHIN THE INCORPORATED AREA OF THE CITY; STATING A NEED FOR SUCH LEVY; PROVIDING FOR MAILING; REPEALING RESOLUTIONS IN CONFLICT HEREWITH AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Edgewater has made the following determinations: 1. The City is contemplating the imposition of special assessments for the provision of solid waste, stormwater and fire services. 2. The City intends to use the uniform method for collecting non-ad valorem special assessments for the cost of solid waste, stormwater, and fire services to property within the incorporated area of the City as authorized by Section 197.3632, Florida Statutes, as amended. This method allows said special assessments to be collected annually commencing in November 2019, in the same manner as provided for ad valorem taxes. 3. The City held a duly advertised public hearing prior to the adoption of this Resolution, proof of publication of such hearing is attached to and incorporated herein as Exhibit “A”. NOW, THEREFORE, be it resolved by the City Council of Edgewater, Florida: Section 1. Commencing with the Fiscal Year beginning on October 1, 2019, and with the tax statement mailed for such Fiscal Year and continuing thereafter until discontinued by the City of Edgewater intends to use the uniform method of collecting non-ad valorem assessments authorized pursuant to Section 197.3632, Florida Statutes, as amended for collecting non-ad valorem assessments for the cost of providing solid waste, stormwater, and fire services. Such non-advalorem assessments shall be levied within the incorporated area of the City. Section 2. The City hereby determines that the levy of the assessments is needed to fund the cost of solid waste, stormwater, and fire services within the incorporated area of the City. Section 3. Upon adoption, the City Clerk is hereby directed to send a certified copy of this Resolution by United States mail to the Florida Department of Revenue, the Volusia county Tax Collector and the Volusia County Property Appraiser by January 10, 2019. 2018-R-26 2 Section 4. All resolutions or parts of resolutions in conflict herewith be and the same are hereby repealed. Section 5. This resolution shall take effect upon adoption. After a motion by _______________ with Second by _______________, the vote on this resolution held on December 3, 2018 was as follows: AYE NAY Mayor Mike Thomas Councilman Christine Power Councilwoman Amy Vogt Councilwoman Megan O’Keefe Councilman Gary Conroy PASSED AND DULY ADOPTED this 3rd day of December 2018. ATTEST: CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA By: Robin L. Matusick Mike Thomas City Clerk/Paralegal Mayor For the use and reliance only by the City of Edgewater, Florida. Approved as to form and legality by: Aaron R. Wolfe, Esquire City Attorney Doran, Sims, Wolfe & Ciocchetti Approved by the City Council of the City of Edgewater at a meeting held on this 3rd day of December, 2018 under Agenda Item No. 8_____. CITY OF EDGEWATER NOTICE OF INTENT TO USE UNIFORM METHOD OF COLLECTING NON-AD VALOREM ASSESSMENTS Edgewater, Florida (the “City”) hereby provides notice, pursuant to section 197.3632(3)(a), Florida Statutes, of its intent to use the uniform method of collecting non-ad valorem special assessments to be levied within the incorporated area of the City, for the provision of capital infrastructure, essential municipal services, and related services, facilities, and programs, including, but not limited to (i) stormwater, (ii) solid waste, and (iii) fire, and commencing for the Fiscal Year beginning on October 1, 2019 and continuing until discontinued by the City. The City will consider the adoption of a resolution electing to use the uniform method of collecting such assessments authorized by section 197.3632, Florida Statutes, at a public hearing to be held at 6:30 p.m. on December 3, 2018 at the Council Chambers, 104 N. Riverside Dr., Edgewater, Florida. Such resolution will state the need for the levy and will contain a legal description of the boundaries of the real property subject to the levy. Copies of the proposed form of resolution, which contains the legal description of the real property subject to the levy, are on file at the City Hall, 104 N. Riverside Dr., Edgewater, Florida. All interested persons are invited to attend. In the event any person decides to appeal any decision by the City with respect to any matter relating to the consideration of the resolution at the above-referenced public hearing, a record of the proceeding may be needed and in such an event, such person may need to ensure that a verbatim record of the public hearing is made, which record includes the testimony and evidence on which the appeal is to be based. In accordance with the Americans with Disabilities Act, persons needing a special accommodation or an interpreter to participate in this proceeding should contact the City Clerk at (386) 424-2400 ext 1101, two (2) days prior to the date of the hearing. L2309443 Nov. 9, 16, 23, 30, 2018 4t City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:2018-R-25,Version:1 COUNCIL AGENDA ITEM SUBJECT: Resolution 2018-R-25 - Water Bill Excessive Use Policy DEPARTMENT: City Manager SUMMARY: At the April 2,2018 council meeting,an excessive usage credit policy was approved.The policy was intended to streamline the customer service function of being able to adjust an excessively high Water bill.The attached resolution and revised policy amends the previously adopted resolution and policy to further clarify approval thresholds to be in alignment with the intent of the policy. BUDGETED ITEM:☐ Yes ☐ No ☒ Not Applicable BUDGET AMENDMENT REQUIRED:☐ Yes ☐ No ☒ Not Applicable RECOMMENDED ACTION: Staff recommends approval of Resolution 2018-R-25 and authorize the Mayor to sign the Policy. City of Edgewater Printed on 11/20/2018Page 1 of 1 powered by Legistar™ 2018-R-25 1 RESOLUTION #2018-R-25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA; APPROVING THE WATER BILL EXCESSIVE USE CREDIT POLICY REPEALING RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City Council adopted a policy to effectively and efficiently avoid the time and expense of an administrative hearing regarding a disputed abnormally high utility bill; and WHEREAS, the City Council finds it advantageous from a staff time and customer goodwill standpoint to operate a functioning utility bill adjustment program; and WHEREAS, the Water Bill Excessive Use adjustment program is created to efficiently address high water bills from leaks on the customer side of the meter and abnormal unexplained usage; and WHEREAS, the program will permit an adjustment as an Excessive Usage Credit (EUC) to be considered by the City at the customer’s request for customers meeting certain criteria. NOW, THEREFORE, be it resolved by the City Council of the City of Edgewater, Florida as follows: Section 1. The City Council has determined that the policy titled “Water Bill Excessive Use Credit Policy” (attached hereto and incorporated herein) is hereby established and approved for inclusion into the Administrative Policy Manual. Section 2. If any section, subsection, sentence, clause, phrase, or portion of this Resolution, or application hereof, is for any reason held invalid or unconstitutional by any Court, such portion or application shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions or applications hereof. 2018-R-25 2 Section 3. All resolutions or parts of resolutions in conflict herewith be and the same are hereby repealed. Section 4. This resolution shall take effect immediately upon its adoption. Section 5. After a motion to approve by with second by , the vote on this resolution was as follows: AYE NAY Mayor Mike Thomas Councilwoman Christine Power Councilwoman Amy Vogt Councilwoman Megan O’Keefe Councilman Gary Conroy PASSED, APPROVED AND ADOPTED this 3rd day of December, 2018. ATTEST: CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA By: _ Robin Matusick Mike Thomas City Clerk/Paralegal Mayor Robin L. Matusick Paralegal For the use and reliance only by the City of Edgewater, Florida. Approved as to form and legality by: Aaron R. Wolfe, Esquire, City Attorney Doran, Sims, Wolfe & Ciocchetti Approved by the City Council of the City of Edgewater at a meeting held on this 3rd day of December, 2018 under Item # City of Edgewater Section: City Council ADMINISTRATIVE POLICIES AND PROCEDURES Subject: Water Bill Excessive Use Credit Policy Purpose: To avoid the time and expense of an administrative hearing regarding a disputed abnormally high utility bill, the City Council finds it advantageous from a staff time and customer goodwill standpoint to operate a functioning utility bill adjustment program for leaks on the customer side of the meter and abnormal unexplained usage. The program that permits an adjustment as an Excessive Usage Credit (EUC) will be considered by the City at the Customer’s request for Customers meeting certain criteria. Responsibility: It is a property owner’s responsibility to ensure water conservation, that pipes, plumbing, and water using fixtures on their side of the meter box are properly maintained. While there are times when it is appropriate to adjust a customer’s bill due to circumstances on their private plumbing, it is inappropriate for an adjustment of this nature to place an unfair financial burden on other water customers. It is unfair to those customers who experience no leaks or plumbing problems to pay for those problems incurred by another’s private plumbing. It is equally inappropriate, and a violation of the Utility’s bond covenants, for the Utility to provide water service at no charge. This policy is written to allow adjustments under appropriate circumstances. However, this policy is not intended to allow one individual’s private issues to have an unfair rate impact on other customers or to violate the city’s bond covenants or the City of Edgewater’s Code of Ordinances. Guideline: The City of Edgewater may provide an adjustment for high bills as a result of excessive water use for the following scenarios: • Leak at Property – Covers leaks within (interior plumbing or appliances) and outside (service line on the customers side of the meter) of the structure. • High Use – Cause Known – Covers excessive water use for which the cause is known. As an example, a family member or gardener accidently left outside hose running for an extended period of time. Other examples are a timing/cycling issue on equipment, such as water softener. • High Use – Cause Unknown – Covers excessive water use for which the cause is unknown. As an example, high use is experienced for a single billing period and then usage pattern returns to normal average monthly consumption as compared to previous average per day in previous billing cycles. Field investigation has confirmed accurate meter reading and is unable to determine the cause or such cause has repaired itself and has created a single incident of higher than expected water use. An example may be a toilet flapper had a single incident that remained open for a period of time. • Pool Fill (wastewater adjustment only) -. Adjustments to wastewater portion may be considered for initial construction/fill and at times documented repairs are provided. Note: intermittent adding water to a pool, shall not qualify for an adjustment. No adjustments shall be made for the following: pools with a design depth of less than three feet; hot tubs; spas; aquarium or ponds less than 5,000 gals; outdoor fun equipment, or waterbeds. Date: 12/3/2018 Page 1 of 4 100.07 Water Bill Excessive Use Credit Policy City of Edgewater Section: City Council ADMINISTRATIVE POLICIES AND PROCEDURES Subject: Water Bill Excessive Use Credit Policy However, no adjustments will be granted where any of the following situations exist: • Usage above the customer's average monthly consumption is due to seasonal usage such as watering of sod, gardening, or whirlpools, washing vehicles, holidays which may host additional people further increasing usage, etc. • Leak was caused by a third party from whom the customer is able to recover their costs. Examples include, but are not limited to, rental, theft, vandalism, or construction damage. • When leak continues for three (3) or more months, there will be no adjustment for the third or subsequent months. • The meter at said property has been accessed, tampered with, or turned on/off by anyone other than a City of Edgewater employee and that action results in loss of water. • Excessive use due to intentional negligence by customer/occupant • A leak adjustment was issued within the past two (2) years for the same premise. A leak adjustment request will be denied if the request contains any inaccurate or fraudulent information. Policy: 1) Once a customer notifies the City of Edgewater about a possible high bill that may be related to a leak, the City policy is to provide consideration for leak adjustments for water and wastewater or water only usage charges caused by a leak that occurred on the customer’s side of the meter. The consumption will need to exceed the average monthly usage for the billing cycle by twice the monthly average usage over the previous twelve (12) month period dependent upon the type of leak. This average will not include any bills that have been estimated or that have usage and/or non- occupancy of premise. 2) If a leak occurs on a readily available water pipe (toilet leak, leaking faucet, leaking hose bib, etc.) the water use for customers on residential rates will have the water consumption charges returned to the lowest residential tier for the amount in excess of the average monthly consumption for the billing cycle. Adjustments for wastewater charges will be equally applied based on final adjusted average of water consumption charge. 3) If there is usage registered that is above the monthly average greater than twice the average on the meter and a plumber (or utilities operations staff) can find no plumbing related problem and the usage has returned to the monthly average consumption, the customer may request a financial adjustment from the City of Edgewater Finance Department, Utility Customer Services. 4) The City staff will have the authority, as identified below, to adjust leaks based on consumption usage which exceeds twice the normal monthly consumption average based on a monthly average usage for both water and wastewater for the previous twelve (12) months. Date: 12/3/2018 Page 2 of 4 100.07 Water Bill Excessive Use Credit Policy City of Edgewater Section: City Council ADMINISTRATIVE POLICIES AND PROCEDURES Subject: Water Bill Excessive Use Credit Policy 5) Once a City of Edgewater Finance Department employee or representative notifies a customer of a water leak and it is not repaired in forty eight hours, it may result in the disconnection of service until such time as the leak is repaired. (The time may vary dependent upon water conservation mandates.) 6) Financial adjustments associated to billed usage/consumption will be allowed one (1) per year per customer’s Account/Premise. Procedures: • Water leak adjustments must be requested by contacting the City of Edgewater Finance Department, Utility Customer Services and must be accompanied by a completed Utility Adjustment Request Form along with any plumber’s receipt or other proof of the repair when applicable. • After all documentation has been received by the Finance Department, Utility Customer Services, a determination is made regarding what type of leak this is/is not and if the leak is adjustable or not and notification is made to the requesting account holder stating approval or disapproval of the requested adjustment. • The determination may require contact with repair company/plumber to correct any confirmed leaks. • A leak adjustment may occur only after all known leaks have been repaired or any exceptional unexplained consumption has been verified by a plumber and/or utilities field staff, and/or usage has returned to its previous normal average and may require a verified meter read by city utilities personnel. • While an adjustment request is being processed, the customer is responsible to pay at least an amount equal to their prior month’s bill in order to remain in good standing on all current billings. Upon determination of adjustment request all remaining balances will be applied to the account and due on the next bill cycle. If this does not occur, the customer is subject to all current and applicable fees, collection and termination of services, processes, and procedures. • Average monthly usage will be calculated based on average monthly consumption using the previous twelve (12) consecutive bills. This average will not include any bills that have been estimated or that have zero usage and/or non- occupancy of premise. • Average monthly usage for customers that have little or no usage history will be estimated at the current City-wide average based on the use type of the type of occupancy associated with the account. • Leak adjustments will only cover a two month consecutive period. Date: 12/3/2018 Page 3 of 4 100.07 Water Bill Excessive Use Credit Policy City of Edgewater Section: City Council ADMINISTRATIVE POLICIES AND PROCEDURES Subject: Water Bill Excessive Use Credit Policy Approving Authority for Unknown Cause: • Utilities Customer Service employees shall have authority to approve a leak adjustment of up to $100. • Utilities Customer Service Supervisors shall have authority to approve a leak adjustment of up to $500. • Fin Director shall have authority to approve a leak adjustment of up to $1,000. • City Manager shall have authority to approve a leak adjustment of up to $1,500. • All adjustment requests over $1,500 will be considered by the City Council. Approving Authority for all other utility bill adjustments: • Leak adjustment approvals for all identified leaks will mirror the approval authority and thresholds of the purchasing policy. No member of City staff shall process leak adjustments for themselves, family members, friends, co-workers, or for rental units they own or manage. All adjustments for these categories must be processed by the next higher level of supervisor. The Finance Director shall consider approval of adjustments for supervisors. A monthly report of all adjustments shall be submitted to and reviewed by the Finance Director. ADDITIONAL INFORMATION, REQUIREMENT AND RESPONSIBILITIES It shall be the responsibility of the Finance Director to monitor and update this policy. Approved: Date Mike Thomas, Mayor Date: 12/3/2018 Page 4 of 4 100.07 Water Bill Excessive Use Credit Policy City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:AR-2018-3825,Version:1 COUNCIL AGENDA ITEM SUBJECT: Recreation &Cultural Services Board -Councilman Conroy's appointment due to the term expiration of Tiffany Yancey. DEPARTMENT: Parks & Recreation SUMMARY:Tiffany Yancey's term on the Recreation &Cultural Services Board expired November 16,2018. She has expressed her desire to be reappointed to the Board. BUDGETED ITEM:☐ Yes ☐ No ☒ Not Applicable BUDGET AMENDMENT REQUIRED:☐ Yes ☐ No ☒ Not Applicable RECOMMENDED ACTION: Reappoint Tiffany Yancey to the Recreation &Cultural Services Board for a three year term to end November 16, 2021. City of Edgewater Printed on 11/20/2018Page 1 of 1 powered by Legistar™ City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:AR-2018-3771,Version:1 COUNCIL AGENDA ITEM SUBJECT: Gerald Knapton,Sr.,requesting approval of a tree removal permit for one (1)42-½-inch historic Live Oak Tree on vacant property located at the southwest corner of Mango Tree Drive and 30th Street. DEPARTMENT: Development Services SUMMARY: The subject property is currently vacant;the property is under contract and the contract purchaser would like to construct a single family residence.The tree is located in the middle of the property and would therefore make it difficult to construct the residence without removing the tree.The removal of the subject tree would allow the property owner reasonable use of the property.An inspector visited the site on October 5,2018 and confirmed the diameter of the subject tree to be 42-½ inches. Section 21-55.03(b) permits Council to authorize the removal of historic trees under the following conditions: 1.Determine the tree to be removed is in such a condition that it is hazardous to the surrounding area or structure(s) that no replacement is necessary, or 2.Require the replacement of historic trees at a ratio of one inch (1”) diameter to one inch (1”) diameter of replacement trees [17 replacement trees at 2.5” diameter/tree], or 3.Require the payment of money per Section 21-311 equivalent to the replacement cost of the replacement trees [$5/sq. inch removed for 42-1/2” diameter tree =$7,089.53]. BUDGETED ITEM:☐ Yes ☐ No ☒ Not Applicable BUDGET AMENDMENT REQUIRED:☐ Yes ☐ No ☒ Not Applicable RECOMMENDED ACTION: Motion to approve tree removal permit. City of Edgewater Printed on 11/20/2018Page 1 of 1 powered by Legistar™ City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:AR-2018-3816,Version:1 COUNCIL AGENDA ITEM SUBJECT: Nicholas Bohan,requesting approval of a tree removal permit for one (1)43 -inch historic Live Oak Tree on vacant property located at 1903 Sabal Palm Drive. DEPARTMENT: Development Services SUMMARY: The subject property is currently vacant and the owner would like to construct a single family residence.The tree is located in the middle of the property and would therefore make it difficult to construct the residence without removing the tree.The removal of the subject tree would allow the property owner reasonable use of the property. An inspector visited the site and confirmed the diameter of the subject tree to be 43 inches. Section 21-55.03(b) permits Council to authorize the removal of historic trees under the following conditions: 1.Determine the tree to be removed is in such a condition that it is hazardous to the surrounding area or structure(s) that no replacement is necessary, or 2.Require the replacement of historic trees at a ratio of one inch (1”) diameter to one inch (1”) diameter of replacement trees [17 replacement trees at 2.5” diameter/tree], or 3.Require the payment of money per Section 21-311 equivalent to the replacement cost of the replacement trees [$5/sq. inch removed for 43” diameter tree = $7,257.33]. BUDGETED ITEM:☐ Yes ☐ No ☒ Not Applicable BUDGET AMENDMENT REQUIRED:☐ Yes ☐ No ☒ Not Applicable RECOMMENDED ACTION: Motion to approve the tree removal permit. City of Edgewater Printed on 11/20/2018Page 1 of 1 powered by Legistar™ 1908 1904 ArcGIS Web Map Esri, HERE, Garmin, © OpenStreetMap contributors NaviLine Property Records Edgewater_Structures Residential City of Edgewater Municipal Boundary Parcel Boundaries Edgewater ISBA 11/12/2018, 10:11:05 AM 0 0.01 0.010mi 0 0.01 0.020km 1:349 Web AppBuilder for ArcGIS Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China (Hong Kong), Esri Korea, Esri (Thailand), NGCC, © OpenStreetMap contributors, and the GIS User Community | Esri, HERE, Garmin, © OpenStreetMap contributors | This data set was City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:AR-2018-3818,Version:1 ITEM DESCRIPTION: SD-1801 - Old Mission Key, LLC, requesting preliminary plat approval for Oak Leaf Preserve. OWNER:Old Mission Key, LLC REQUESTED ACTION:Recommendation to City Council for preliminary plat approval of Oak Leaf Preserve. LOCATION:East of Old Mission Road;north of Massey Road,and south and east of Mission Oaks Mobile Home Condo. AREA: 173.471± acres PROPOSED USE: 375 - Unit Single Family Residential Subdivision CURRENT LAND USE: Vacant FLUM DESIGNATION: Low Density Residential with Conservation Overlay and Conservation ZONING DISTRICT:RPUD (Residential Planned Unit Development) VOTING DISTRICT: 1 SURROUNDING AREA: Current Land Use FLUM Designation Zoning District North Vacant, Manufactured Homes, and Single Family Residential Medium Density Residential with Conservation Overlay and Conservation; Volusia County Low Impact Urban, Environmental Systems Corridor RPUD (Residential Planned Unit Development, Volusia County MH-5 (Urban Mobile Home), RC (Resource Corridor), and A-3 (Transitional Agriculture) East Vacant and Single Family Residential Volusia County Urban Medium Intensity and Low Impact Urban Volusia County MH-5 (Urban Mobile Home), RC (Resource Corridor), and A-3 (Transitional Agriculture) South Vacant and Trail Industrial, Volusia County Low Impact Urban I-1 (Light Industrial), Volusia County RC (Resource Corridor), and A-3 (Transitional Agriculture) West Single Family Residential Volusia County Low Impact Urban Volusia County MH-5 (Urban Mobile Home), RC (Resource Corridor), and A-3 (Transitional Agriculture) City of Edgewater Printed on 11/20/2018Page 1 of 2 powered by Legistar™ File #:AR-2018-3818,Version:1 Current Land Use FLUM Designation Zoning DistrictNorthVacant, Manufactured Homes,and Single Family Residential Medium Density Residentialwith Conservation Overlay andConservation; Volusia CountyLow Impact Urban,Environmental Systems Corridor RPUD (Residential Planned UnitDevelopment, Volusia County MH-5(Urban Mobile Home), RC(Resource Corridor), and A-3(Transitional Agriculture)East Vacant and Single FamilyResidential Volusia County Urban MediumIntensity and Low Impact Urban Volusia County MH-5 (UrbanMobile Home), RC (ResourceCorridor), and A-3 (Transitional Agriculture) South Vacant and Trail Industrial, Volusia County Low Impact Urban I-1 (Light Industrial), Volusia County RC (Resource Corridor), and A-3 (Transitional Agriculture) West Single Family Residential Volusia County Low Impact Urban Volusia County MH-5 (Urban Mobile Home), RC (Resource Corridor), and A-3 (Transitional Agriculture) Background:The PUD Agreement for the proposed development was approved by City Council on June 4,2018.The RPUD Agreement permits the development of 375 single family residential lots which are planned to be 50’x 120’or greater in size.The Technical Review Committee has reviewed the preliminary plat and construction plans,which are in substantial compliance with the Land Development Code and RPUD Agreement. Following approval of the Preliminary Plat,a pre-construction meeting will be held with the Developer,City Staff and appropriate utility agencies to discuss the construction timeline and inspection requirements.After installation of all infrastructure the Final Plat will be brought before the Board for recommendation to City Council.The Plat will be recorded after Council approval thereby allowing the Developer to commence construction of the residences. At their regular meeting of November 7,2018 the Planning and Zoning Board voted to send a favorable recommendation to City Council. Land Use Compatibility:The proposed single family subdivision is compatible with the surround residential area. Adequate Public Facilities:Required infrastructure,including but not limited to utilities and roads shall be constructed by the Developer prior to recording the Final Plat.Facilities shall be dedicated to the appropriate agency or Homeowner’s Association upon platting. Comprehensive Plan Consistency:The proposed development is consistent with the Low Density Residential Future Land Use designation and will be within the maximum four (4)dwelling units per acre permitted. Environmentally sensitive areas, including land designated as Conservation are addressed in the Master Plan. RECOMMENDED ACTION Motion to approve SD-1801. City of Edgewater Printed on 11/20/2018Page 2 of 2 powered by Legistar™ W P a rk A v eOldMissionRd . Su bject Property Date : 5/4/2018 . Date : 5/4/2018 Su bject Property City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:AR-2018-3823,Version:1 COUNCIL AGENDA ITEM SUBJECT: Volusia County Dedicating Property for Additional Right-of-Way for Palmetto Street DEPARTMENT: Environmental Services SUMMARY: As part of the Interlocal Agreement with Volusia County concerning Road Construction of 10th Street,Volusia County will construct a turn-around facility at the new northern limit of Palmetto Street,for which Volusia County will convey to the City an area +/-30’x90’for additional right-of-way of Palmetto Street to accommodate the size of the turn-around. BUDGETED ITEM:☐ Yes ☐ No ☒ Not Applicable BUDGET AMENDMENT REQUIRED:☐ Yes ☐ No ☒ Not Applicable RECOMMENDED ACTION: Motion to accept additional right-of-way for Palmetto Street City of Edgewater Printed on 11/20/2018Page 1 of 1 powered by Legistar™ County of Volusia to City of Edgewater 10th Street – Edgewater Agreement This Instrument Prepared by: Thomas R. Brown, III, Esq. Count of Volusia 123 W. Indiana Avenue DeLand, Florida 32720 386 736-5950 COUNTY DEED F.S. 125.411 Statutory Form THIS DEED, made this _____ day of ______________________, 2018, by the COUNTY OF VOLUSIA, a political subdivision of the State of Florida, whose address is 123 West Indiana Avenue, Deland, Florida 32720, GRANTOR, to the CITY OF EDGEWATER, whose mailing address is 104 N. Riverside Drive, Edgewater, Florida 32132, GRANTEE; WITNESSETH: Grantor, pursuant to section 125.35, Florida Statutes, for and in consideration of the sum of Ten Dollars ($10.00) and other good and valuable considerations to said Grantor in had paid by said Grantee, the receipt whereof is hereby acknowledged, has granted, bargained and sold to said Grantee, its successors and assigns forever, all of its interest, including any reservation referenced in section 270.11 Florida Statutes, in the following described land, situate, lying and being in Volusia County, Florida, to-wit: LEGAL DESCRIPTION (ADDITIONAL R/W FOR PALMETTO ST. TO CITY OF EDGEWATER): THAT PART OF LOT 11,ASSESSOR'S SU BDIVISION, OF THE JOSEPH SANCHEZ AND ROBERT SHEPARD GRANTS AS RECORDED IN MAP BOOK 3, PAGE 49, OF THE PUBLIC RECORDS OF VOLUSIA COUNTY, FLORIDA, LYING WEST OF U.S. HIGHWAY NO. 1(OLD DIXIE HIGHWAY) AND EAST OF PALMETTO STREET, OTHERWISE BEING DESCRIBED AS FOLLOWS: COMMENCE AT THE POINT OF INTERSECTION OF THE WEST RIGHT OF WAY LINE OF U.S. HIGHWAY NO. 1 WITH THE SOUTH LINE OF LOT 11, SUBDIVISION OF THE JOSEPH SANCHEZ AND ROBERT SHEPARD GRANTS, AS RECORDED IN MAP BOOK 3, PAGE 49, OF THE PUBLIC RECORDS OF VOLUSIA COUNTY, FLORIDA; THENCE S 71°17'02 " W (S 71°10'20" W, DEED),ALONG THE SOUTH LINE OF SAID LOT 11, BEING THE NORTH LINE OF MIDWAY PARK SUBDIVISION,AS RECORDED IN MAP BOOK 8, PAGE 65, OF THE PUBLIC RECORDS OF VOLUSIA COUNTY, FLORIDA, A DISTANCE OF 507.56 FEET TO THE POINT OF BEGINNING : THENCE CONTINUE ALONG SAID SOUTH LINE A DISTANCE OF 32.11FEET TO THE EAST RIGHT OF WAY LINE OF PALMETTO STREET; THENCE N 00 °23 '52" W (N 00°59'40 " W, DEED),ALONG SAID EAST RIGHT OF WAY LINE,93.11 FEET; THENCE DEPARTING SAID RIGHT OF WAY LINE, RUN N 89°34'30" E,A DISTANCE OF 30.00 FEET; THENCE S 00°43 '56" E, A DISTANCE OF 83.03 TO THE SOUTH LINE OF AFORESAID LOT 11AND THE POINT OF BEGINNING. THE DESCRIBED PARCEL CONTAINS 2,665 SQUARE FEET MORE OR LESS. SUBJECT TO EASEMENTS OF RECORD. County of Volusia to City of Edgewater 10th Street – Edgewater Agreement IN WITNESS WHEREOF, the GRANTOR has caused these presents to be executed in its name by its County Council action as the Chairman of said Council, and its seal affixed on the day and year first above written. (OFFICIAL SEAL) COUNTY COUNCIL VOLUSIA COUNTY, FLORIDA BY: ____________________________ Ed Kelley, County Chair ATTEST: ____________________________ George Recktenwald, Interim County Manager Note: Pursuant to F.S. 125.411 a County Deed of conveyance is not required to be witnessed or acknowledged and can be recoded for record when properly executed. City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:AR-2018-3828,Version:1 COUNCIL AGENDA ITEM SUBJECT: Whistle Stop Park Improvements Project change orders DEPARTMENT: City Manager / Finance SUMMARY: The Whistle Stop Park Improvements project contract was awarded to Leisure Construction,Inc.in the amount of $3,369,672.44.The Net change orders approved to date have totaled $54,748.45.Our purchasing policy provides authority to the City Manager to approve and execute all change orders and amendments and to approve price escalation/de-escalation changes,according to the terms of the particular contract providing that the change does not exceed 10%(not to exceed $50,000 in total)of the latest approved contract value for contracts. Amendments to contracts greater than these amounts must be approved by City Council. In the event additional change orders are needed and in an effort to reduce any further delays to the project, Staff is requesting that Council approve a temporary suspension of this section of policy.This suspension will be specific only to this contract and would allow the City Manager to approve any future change orders,with concurrency of the Finance Director,up to 2.57%of the original contract,not to exceed the current approved project budget of $3,960,553. BUDGETED ITEM:☒ Yes ☐ No ☐ Not Applicable BUDGET AMENDMENT REQUIRED:☐ Yes ☒ No ☐ Not Applicable RECOMMENDED ACTION: A motion to suspend a portion of the purchasing policy for the Whistle Stop Park Improvement Project and allow the City Manager,with concurrency of Finance Director,to approve any additional change orders up to the current approved project budget. City of Edgewater Printed on 11/20/2018Page 1 of 1 powered by Legistar™ City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:AR-2018-3833,Version:1 COUNCIL AGENDA ITEM SUBJECT: Appoint Vice-Mayor DEPARTMENT: City Clerk/Paralegal SUMMARY: Pursuant to the City Charter,as the first council meeting after each regular city election,the council shall elect one of its members as vice-mayor.The vice-mayor shall act as mayor during the absence or disability of the mayor. BUDGETED ITEM:☐ Yes ☐ No ☒ Not Applicable BUDGET AMENDMENT REQUIRED:☐ Yes ☐ No ☒ Not Applicable RECOMMENDED ACTION: Members of council to nominate and appoint a Vice-Mayor City of Edgewater Printed on 11/20/2018Page 1 of 1 powered by Legistar™ City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:AR-2018-3834,Version:2 COUNCIL AGENDA ITEM SUBJECT : City Manager and City Clerk’s Compiled Performance Evaluation forms with Goals. DEPARTMENT: Human Resources SUMMARY: The Human Resources Director sent out the City Manager and City Clerk’s evaluations for return by November 5th so the results and compiled evaluation form could be placed on the December 3rd Agenda.At the time of the Agenda closing only one (1)completed evaluation form had been returned. When the remainder of the evaluation forms are returned,the Human Resources Director will create a compiled evaluation form along with a recap sheet showing goals for the City Manager and City Clerk. BUDGETED ITEM:☐ Yes ☐ No ☒ Not Applicable BUDGET AMENDMENT REQUIRED:☐ Yes ☐ No ☒ Not Applicable RECOMMENDED ACTION: Mayor and Council Discussion City of Edgewater Printed on 11/20/2018Page 1 of 1 powered by Legistar™ City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:AR-2018-3842,Version:1 COUNCIL AGENDA ITEM SUBJECT: Discussion on naming roadway within the Whistle Stop Park as Mike Visconti Way DEPARTMENT: City Clerk/Paralegal SUMMARY: This item was discussed during the November 12,2018 City Council Meeting under Councilman Gary Conroy’s reports.A request that evening was made for the item to be placed on the upcoming Council Agenda for possible action. City of Edgewater Printed on 11/27/2018Page 1 of 1 powered by Legistar™