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02-12-1976 - Regular ~~. . U. o CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA REGULAR MEETING HELD FEBRUARY 12, 1976 -m Mayor Armstrong called the regular meeting of the City Council of the City of Edgewater, Florida, to order Thursday, February 12, 1976 at 7:30 P.M. ROLL CALL Mayor Dana T. Armstrong Councilwoman Ryta F. Webber Councilman William H. Cairnie Councilman Walter B. .Sikes Councilman Calvin R. Dietz City Attorney Joseph E. Weaver City Clerk Sue Blackwell Acting Chief Norman W. Me Call Present Present Present Present Present Present Present Present INVOCATION SALUTE TO FLAG APPROVAL OF MINUTES Councilman Cairnie made a motion to approve the minutes of the meeting January 22, 1976, being seconded by Councilman Dietz. Upon roll call vote said motion CARRIED. BILLS AND ACCOUNTS Councilman Dietz made a motion to pay the bills, being seconded by Council- woman Webber. Upon roll call vote said motion CARRIED. COMMUNICATIONS Certification of Posting General Fund Budget Report, Clerk's Cash Statement Tape 1 Side A 5 min. The City Clerk read a letter from Officer Paul Page requesting that he be allowed three days of his vacation time which he will be due in May, in order that he may attend a seminar March 1-5, 1976. The seminar is being held by the office of the State Fire Marshall dealing with arson and ex- plosives. Mayor Armstrong suggested that the Council grant this request with the provision that if he fails to fulfill his obligation of one anniversary we be repaid for the accrued vacation that he has because he is not entitled to it until his anniversarY,in other words he will owe the City for these days. Councilman Cairnie stated that he makes that in the form of a motion Councilman Sikes asked if there was any way that the schedule could be arranged with the other patrolmen so that these three days would not affect his vacation. o o Mayor Armstrong explained that this could possibly be worked out, however the shift swapping is what causes trouble now, and in his opinion it is better to let him have the time off the way he has asked for it with the understanding that if he does not complete his first year to fulfill his vacation agreement then we wont be in arrears the three days. Tape 1 Side A 10 min. Councilman Sikes stated that he is going to lose three days of his vaca- tion any way we look at it, and this man is willing to take his own time for something that is going to be a benefit for the City. He added that he should not have to lose his own time or pay the fee. Councilman Dietz stated that he doesn't feel that we should penalize a man if he wants to do something for the City of Edgewater, and if we don't pay for this and help him he will not be obligated to us at all. Acting Chief Mc Call stated that this man has been going to school and getting different certificates on his own time off. Councilwoman Webber asked if we could consider reimbursing him at the end of his year? Councilman Dietz stated that he does not feel that it is right for this man to have to take three days of his own vacation time to go to a meeting which will benefit the City of Edgewater. Councilwoman Webber stated that if the man wants to take three days of his vacation that is fine, and if he finishes his year perhaps we could reim- burse him his time. Mayor Armstrong explained that we are only complying with what the man has asked for. The motion was withdrawn. Councilman Cairnie made a motion that the officer be granted the vacation time now and that the City pay the tuition fee of $35.00 for him to attend this school, being seconded by Councilwoman Webber. Upon roll call vote said motion CARRIED. 15 min. The City Clerk read a memorandum from the Volusia County Charter Review Commission, explaining that intergovernmental relationships will be reviewed by the Charter Review Commission and requesting the City's participation. Mayor Armstrong spoke on this and he asked Attorney Weaver if any of the proposed amendments to the Charter have been adopted? Attorney Weaver stated that none have been adopted. He stated that several proposal have been made however no amendments have been adopted. Mayor Armstrong stated that he believes that the Charter Commission has set up dates and times to meet with the various heads of the County, however to his knowledge there has not been a time set up to meet with the municipalities. He stated that he recommends that we request a date and time where all munici- palities can be heard in reference to what they think should be included in the Charter amendment. Councilman Cairnie stated that he will make that a motion, being seconded by Councilwoman Webber. Upon roll call vote said motion CARRIED. The City Clerk read a letter from the Edgewater Volunteer Emergency Rescue enclosing their By-Laws. Mayor Armstrong stated that we have an Ordinance on the agenda tonight in regard to this, and he recommends that we table this item until we get to the Ordinance. Councilman Cairnie made a motion that we table this until after the second reading of the Ordinance, being seconded by Councilman Dietz. Upon roll call vote said motion CARRIED. -2- Q o The City Clerk read a letter from Edgar M. Dunn in regard to a Senate Bill which requires a local unit of government to make payment within 15 days of receipt of invoices for goods and services purchased. Councilman Dietz stated that he does not see how this could possible be done. Councilman Cairnie made a motion that we table this. Mayor Armstrong stated that he recommends that the Council direct the City Clerk to write to Mr. Dunn telling him that we want to go on record as 25 min. opposed to this, since 15 days is almost an impossibility. Councilman Cairnie stated that he makes that a motion, being seconded by Councilman Dietz. Upon roll call vote said motion CARRIED. Tape 1 Side B The City Clerk read a report from the Edgewater Bicentennial Committee listing several projects that are under way. Mayor Armstrong stated that on behalf of himself and the City he would like to express appreciation to this Committee. RESOLUTIONS RES. NO. 633 A RESOLUTION AUTHORIZING PAYMENT TO BRILEY, WILD AND ASSOCIATES IN THE AMOUNT OF $2,649.62 FOR EXPENSES INCURRED THAT ARE NECESSARY TO OPERATE AND MAINTAIN THE WATER AND SEWER SYSTEM AND PROVIDING AN EFFECTIVE DATE THEREFOR. Attorney Weaver read this Resolution in full. Councilman Dietz made a motion to adopt the Resolution, being seconded by Councilman Sikes. Councilman Cairnie asked what this is for? Mayor Armstrong explained that this is for the report which we received a few days ago; this report was ordered by the previous Council for future use in Water and Sewer expansion program in Florida Shores. Councilman Dietz stated that this was recommended because the Federal Government said that there will be no more septic tanks in Florida Shores after such and such a date. Upon roll call vote on the motion, said motion CARRIED. 5 min. RES. NO. 634 A RESOLUTION DESIGNATING AND APPOINTING MAY, ZIMA AND COMPANY AS OFFICIAL AUDITORS FOR THE CITY OF EDGEWATER, FLORIDA, PROVIDING FURTHER FOR THEIR RESPONSIBILITIES AND PROVIDING AN EFFECTIVE DATE THEREFOR. Attorney Weaver read this Resolution in full. Councilman Sikes made a motion to adopt the Resolution, being seconded by Councilman Dietz. Councilman Cairnie stated that we are appointing this company, however there is no price tag on this. Mayor Armstrong stated that the Supreme Court ruled that a price could not be set on professional services. Upon roll call vote on the motion, said motion CARRIED. -3- o o RES. NO. 635 A RESOLUTION EXPRESSING THE INTEREST OF THE CITY OF EDGEWATER, FLORIDA, IN THE GRANT APPLICATION OF THE CITY OF NEW SMYRNA BEACH FOR AN EPA 201 FACI- LITIES PLAN, REPEALING ALL RESOLUTIONS IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE THEREFOR. Before this Resolution was read, Attorney Weaver explained that someone will have to be designated to represent the city on a technical advisory committee. Councilman Dietz stated that he feels we should ask someone in the audience if they would be interested to take on this task to represent the City of Edgewater. He stated that he does not feel that it should be a Council member. Mayor Armstrong stated that Mr. Dietz was very active in Water and Sewer systems for three years, and he feels that he would be qualified in that field, if there was any thing that he did not have the knowledge of we would have to get that from our attorney anyway. Councilman Dietz asked the attorney if we sign this Resolution, does this bind us in any way, and do we have the opportunity to withdraw at any time and it does not commit us for any money. Tape 1 Side B 15 min. Attorney Weaver stated that he spoke with" the consulting engineers f~r New Smryna Beach and he explained that this is a 75%/ 25% program, and any cost that we incur we will bear 25% of the costs, if we decide to go into the program study. He added that he feels that it is important that we get in- volved in this stage of the program and decide whether we want to go any farther with it. Mr. Fernandez spoke to the Council in regard to this. He stated that he thinks the most critical thing for Edgewater is to have a say in what goes into the plan, and this is where this advisory committee comes into play. If the City limits its involvement in just a citizens position on the advisory committee there would be no cost to the City, however if you proceed with the infu1tration inflow analysis there will be a cost of approximately $2500.00 over the next nine months. The expense would be larger if you took a greater interest in the plan. Mr. Fernandez answered several questions from the Council about the plan. Councilman Cairnie asked if it is correct that the fee from Briley Wild is going to be $10,454.00? Mr. Fernandez stated that this is for the infu1tration inflow analysis, which is not crucial at this time, but if the City wishes to receive grant money for construction it will be necessary. Tape 2 Side A He explained that this advisory committee will be made up of a group of citizens who will be made aware of how the plan is progressing and they will be able to give a citizens input in their area as to where the plants should be going and so on. Mayor Armstrong recommended to the Council that Mr. Dietz be named as the representative for the City. Councilman Cairnie stated that he makes that as a motion, being seconded by Councilwoman Webber. Upon roll call vote said motion CARRIED. At this time Attorney Weaver read Resolution No. 635 in full. Councilman Cairnie made a motion that we adopt this Resolution, being seconded by Councilman Dietz. Upon roll call vote said motion CARRIED. -4- ~ o o RES. NO. 636 A RESOLUTION GRANTING JUDSON I. WOODS, JR. A CONDITIONAL USE OF HIS PROPERTY AS A DAY CARE CENTER, REPEALING ALL RESOLUTIONS IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE THEREFOR. Attorney Weaver read this Resolution in full. Councilman Sikes made a motion to adopt this Resolution, being seconded by Councilman Cairnie. Upon roll call vote said motion CARRIED. RES. NO. 637 A RESOLUTION PLEDGING THE CITY COUNCIL SUPPORT AND APPROVAL OF THE VOLUSIA VISITING NURSES ASSOCIATION'S EFFORT TO PROVIDE A HEALTH FACILITY TO SERVE THE SOUTHEAST VOLUSIA AREA, REPEALING ALL RESOLUTIONS IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE THEREFOR. Attorney Weaver read this Resolution in full. Councilman Cairnie made a motion that this Resolution be adopted, being seconded by Councilman Dietz. Upon roll call vote said motion CARRIED. ORDINANCES ORD. NO. 947 AN ORDINANCE DECLARING THE CITY OF EDGEWATER'S INTENT TO FULFILL THE REQUIREMENTS OF THE LOCAL GOVERNMENT COMPREHENSIVE PLANNING ACT OF 1975, ESTABLISHING THE CITY OF EDGEWATER'S AREA OF JURISDICTION UNDER THE ACT, ESTABLISHING A LOCAL PLANNING AGENCY, ESTABLISHING THE MANNER IN WHICH THE LOCAL PLANNING AGENCY SHALL CHOOSE ITS MEMBERS AND OFFICERS, CON-" " DUCT AND HOLD MEETINGS AND EXPEND FUNDS, REPEALING ALL ORDINANCES AND RESOLUTIONS IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE THEREFOR. Attorney Weaver read this Ordinance by title only, it being the second reading. 25 miD. Councilwoman Webber made a motion to table this Ordinance for further study, being seconded by Councilman Dietz. Councilman Cairnie stated that this is a State Law, we have to do it. Councilman Dietz stated that this Ordinance is nothing more than intent, and it has nothing to do with the By-Laws presented to us, and he withdrew his second to the motion. Councilwoman Webber stated that to clarify herself, there have been some complaints made about some of the members of the board, and she feels that we should have some time to try to straighten this out before we pass on this. Councilman Dietz stated that this Ordinance does not speak to the membership. The membership could be changed by a Resolution. Councilwoman Webber withdrew her motion. Councilman Cairnie made a motion that we adopt this Ordinance, being seconded by Councilman Dietz. Upon roll call vote said motion CARRIED. Councilwoman Webber voting NO. -5- o o ORD. NO. 948 AN ORDINANCE ESTABLISHING THE AMOUNT OF UTILITY DEPOSIT TO BE PAID TO THE CITY OF EDGEWATER, FLORIDA BEFORE UTILITY SERVICE BEGINS, REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE THEREFOR. Attorney Weaver read this Ordinance in full. Councilman Cairnie made a motion to adopt this Ordinance, being seconded by Councilwoman Webber. Upon roll call vote said motion CARRIED. ORD. NO. AN ORDINANCE AMENDING THE CHARTER OF THE CITY OF EDGEWATER, FLORIDA, TO PROVIDE FOR, BY ADDING CHARTER SECTION 59-A, EDGEWATER VOLUNTEER EMERGENCY RESCUE, REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE THEREFOR. Attorney Weaver read this Ordinance by title only. Councilman Dietz made a motion that we adopt this Ordinance, being seconded by Councilman Sikes. Upon roll call vote said motion DIED. Councilwoman Webber, Councilman Cairnie and Mayor Armstrong voting NO. This Ordinance was given no number. ORD. NO. 949 AN ORDINANCE PERMITTING THE SALE OF ALCOHOLIC AND INTOXICATING BEVERAGES BETWEEN THE HOURS OF 12:30 P.M. TO 12:00 MIDNIGHT SUNDAYS AND PERMITTING BARS AND TAVERNS WITHIN THE CORPORATE LIMITS OF THE CITY OF EDGEWATER TO BE OPEN PAST THE PRESCRIBED CLOSING HOURS UPON SPECIAL HOLIDAYS, REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE THEREFOR. Attorney Weaver read this Ordinance by title only. Councilwoman Webber made a motion that we adopt this Ordinance, being seconded by Councilman Cairnie. Upon roll call vote said motion CARRIED. Councilman Sikes voting NO. ORD. NO. 950 AN ORDINANCE ESTABLISHING AGENDA SESSIONS FOR THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA, PROVIDING AN EFFECTIVE DATE THEREFOR AND REPEALING ALL ORDINANCES IN CONFLICT HEREWITH. Attorney Weaver read this Ordinance by title only. Councilman Sikes made a motion that this Ordinance be tabled, being seconded by Councilman Dietz. Mr. Bevel asked if the reason for setting up these meetings at 4:30 in the afternoon is the intent to keep working people from the meetings? Mayor Armstrong stated that he does not think that is the intent, the intent is to limit some of these lengthy meetings. Councilman Dietz suggested that the Council could intertain the idea of making our regular workshop meeting, a regular meeting. We could have a regular meeting on Monday and a regular meeting on Thursday, where we could handle all corres- pondence at the time it was entered and we would not have to read it the second time. Reading the correspondence twice is what takes up all of the time. Mr. Taylor stated that he would like to bring to the attention of the Council, that Holly Hill changed that system back to the agenda system finding that it was not workable. -6- o o Upon roll call vote on tabling this Ordinance, said motion CARRIED. Tape 2 Side B OLD BUSINESS 20 min. Mayor Armstrong stated that the first item under Old Business is some direction from the Council in regard to hiring a Chief of Police. Mayor Armstrong spoke to the Council about Mr. Earl Baugh and the inter- views that he has had. It was explained that Mr. Baugh will be finished with school April 21st. Tape 3 Side A Councilman Dietz made a motion that we instruct our attorney to draw up a Resolution hiring Earl Baugh as Chief of Police for the City of Edgewater setting forth the terms and provisions in the Resolution, being seconded by Councilman Cairnie. Councilman Sikes asked if at the meeting on the 26th we are going to be determining the terms and so forth? It was explained that the provisions will be discussed at the workshop prior to the meeting. Upon roll call vote said motion CARRIED. The next item being the hiring of a Building Inspector. It was explained that we are going to hire a Building Official, who will be able to hire inspectors to take care of the four phases of the work. Councilman Sikes asked if we will require some type of a bond from this man as far as any error in judgement he might make which results in a law suit against the City? Attorney Weaver stated that you may require him to be bonded if this is one of the provisions you wish to make. There was some question as to whether this needs a Resolution or a contract or just how we should hire this man. 5 min. Mayor Armstrong suggested that the City Attorney should be instructed to draw up a contract subject to the City Council concurrance with the con- tract and then the City Council by Resolution can authorize and direct the Mayor and City Clerk to enter into a contract with them and have the City seal put on the instrument. Councilman Dietz made a motion that we instruct the attorney to draw up a contract to present to the City Council at the next workshop, being seconded by Councilwoman Webber. Upon roll call vote said motion CARRIED. Council- man Cairnie voting NO. The next item is a letter in regard to Handy Way Food Store's request for a self-service gasoline station. Mayor Armstrong read a memorandum from the Zoning Board suggesting that this request be granted as far as before he gets his permit he must show an O.K. from the Health Department and his buffer zone must be planted in the back of his store, side and front setbacks to be 25 feet. Councilman Sikes made a motion that we accept the recommendation from the Zoning Board pertaining to the meeting of the requirements in granting the permit to Handy Way Food Store, being seconded by Councilman Dietz. Upon roll call vote said motion CARRIED. -7- o o Councilman Dietz made a motion that we table the portion of the memorandum in regard to amending the Zoning Ordinance until our next workshop, being seconded by Councilman Sikes. Upon roll call vote said motion CARRIED. Mayor Armstrong stated that the next item is the employee raises: Ruth Sedgwich an employee of 19 years, presently at 3-D $5.20, it is recommended that she go to 3-E $5.45. Councilman Sikes made a motion that she be advanced to the next class at the hourly rate of $5.45,being seconded by Councilman Cairnie. Upon roll call vote said motion CARRIED. Patrick Wilson, an employee of the Water Department, on a half year of employment, was hired as a Class C operator at $3.85 and it is recommended that he be advanced to the next step at $4.05. Councilman Cairnie made a motion that this increase be denied, being seconded by Councilwoman Webber. Upon roll call vote said motion CARRIED. Councilman Sikes and Councilman Dietz voting NO. William Rickelman, an employee of three years, a patrolman, present pay is $4.47, it is recommended that he be advanced to the next step at $4.69. Councilman Dietz stated that due to the fact that we had a very bad report on our budget in General Government he feels that we should sit back and study these a little before we get ourselves in trouble. He stated that he thinks we are going to exceed our budget in the General Government; however in the Water and Sewer System we will be all right because we can adjust that from time to time, and although we made appropriations in the budget for raises, we have over expended due to expenditures coming up that we did not anticipate. Councilwoman Webber stated that she understands that Officer Rickelman is to be the person to take the position of the investigator. No name has been listed in the LEAA deal, however it is the understanding of the Fed- eral Government that the man to be advanced to this position will be in- creased to the next pay step. Mayor Armstrong stated that we have several things relevant to this. He stated that no patrolman is going to deny a raise that you are going to give to him, however they are not too dissatisfied, because he has talked with several of them and primarily they are concerned about holding their jobs and not reducing the force. He stated that we don't want to get into a bind financially. He stated that we have some employees making $2.70 and so forth an hour and they have to pay the same prices as these people making $4.00 and $5.00 an hour. Councilman Sikes stated that this is true however you still have to pay a man for the position that he is holding. Mr. Christy spoke to the Council in regard to the school and learning that a patrolman has to go through for his job, where a garbage man does not have to do this, and he feels a man should be paid by the knowledge they have. Tape 3 Side A Councilman Dietz stated that we are not holding anyone back for personal ideas, the idea is that we don't have the money in the budget, and if we keep giving raises we are going to have to layoff someone. We should take a look at our budget and perhaps we can authorize these raises. Councilman Dietz made a motion that we table these until the first meeting in March until after we receive our next budget report and at that time we can decide whether we want to proceed with the raises in the General Government as far as the Water and Sewer we can handle those now, being seconded by Councilman Cairnie. -8- o o Mayor Armstrong stated that we have one in the Sewer Department, Terry Wadsworth and he is the only help that Mr. Ohrwall has right now. His present rate is $2.97 and it is recommended that he be moved up one step to $3.13. Councilman Dietz made a motion that we grant this, being seconded by Councilman Cairnie. Mayor Armstrong called for roll call. The City Clerk stated that we have a motion on the floor now to table all the General Fund raises. Councilman Cairnie withdrew his second and Councilman Dietz withdrew his motion. Upon roll call vote on the motion to table the General Fund raises, said motion CARRIED. Councilman Dietz made a motion that we grant Terry Wadsworth his step raise in the Sewer Department, being seconded by Councilman Cairnie. Upon roll call vote said motion CARRIED. Mayor Armstrong stated that we have one in the Water Department, Linda Leclair, an employee of four years, present rate is $3.69 and it is recommended that she be raised one step to 2-D. Councilman Dietz made a motion that we deny this request, being seconded by Councilman Cairnie. Councilman Sikes stated that her name has been brought up before. Councilman Dietz asked what the general pay is in that department. The City Clerk stated that this varies from $3.00 up and they work 32 hours a week. Mayor Armstrong read the comments on Linda Leclair's recommendation, explaining why she was recommended for a raise and stating that she did not receive a raise on her last anniversary date since the new Merit System was not effec- tive very long, the last raise was received as the cost of living raise in July of 1974, which was 2 1/2%. Tape 3 Side B Councilman Dietz stated that he would like to point out to the Council that these people are only working 32 hours a week and they are not making a bad salary. Everybody keeps talking about what they are making a week, and if they want to make more money let them work more hours, and let's get more for our money that way. He added that he feels that we are going to get ourselves in a bind someday. Councilman Dietz stated that just because we deny this at this time does not mean that it can not come up again. Upon roll call vote said motion CARRIED. Councilman Dietz stated that he would like to point out to the Council that Mr. Wilson, whom we denied a raise for, is the only Class C operator that we have in the City of Edgewater, and if were to lose this man he does not know what we would do because we would be in violation of two or three laws of the State of Florida. Mayor Armstrong stated that we have already advertised for Class C operators in both the Water and Sewer Department. -9- o o Councilman Dietz stated that everyone is going to get a big shock when these come in at $12,000 or $14,000 a year, and we are talking about 20i an hour for Mr. Wilson as opposed to $14,000 a year. Mayor Armstrong stated that Mr. Wilson has already applied for another job. NEW BUSINESS Mayor Armstrong stated that the next item is the Planning Board Bylaws. Councilman Dietz made a motion that we table this and instruct our attorney to study them and see that they comply with the requirements by the State, being seconded by Councilwoman Webber. Upon roll call vote said motion CARRIED. The next item is the Coordinator System. Councilman Dietz recommended that we set up a coordinator system as written our Charter that states that each Council person will be responsible for a department, he stated that he is making this a motion, being seconded by Councilman Sikes. Mr. Wharton questioned that if all of the Councilmen are designated one to a department doesn't this leave the Mayor nothing to do? If we did this each man would be operating a department, and the administration would be split four ways. Councilman Dietz stated that the Mayor would also have a department. and it takes a majority vote to make any changes. Mr. Wharton stated that there is an Ordinance stating that the Mayor will administer the City from day to day. Councilman Dietz stated that that is not an Ordinance. Mayor Armstrong stated that it is a Resolution. Councilman Dietz stated that this was rescinded by the previous Council at the time that the City Manager was hired. Mayor Armstrong stated that it was put back in full force at the time that the City Manager was terminated. Mr. Taylor asked why we are being so old fashioned to go back to the coordinator system? Councilman Dietz stated that we had a City Manager which was a solution to the problems we had before, however it seemed that some of the citizens did not 10 min. want a manager. Mrs. Nichols spoke to the Council, stating that she has heard both sides, that the City Manager did not do the best for the City, and now we do not have a City Manager. She stated that Mayor Armstrong stated that he and the City Council were capable of running the City, and she feels that they can. She stated that she feels that all of the Councilmen and the Mayor should know what is going on in the City, not just one man, because we just said that the manager type government did not work. She stated that it would not work for the Mayor to manage the City because then the Councilmembers could not even go into City Hall and discuss anything and we would have a mess. She stated that we should let all of our elected officials take care of running the City of Edgewater. Councilman Sikes stated that he is in favor of the coordinator system up to the point that where each one could be assigned a certain department, however at each meeting, that coordinator should give a full report to the Council, and at the same time the supervisor of that department could be here so that the other Councilmen could question the individuals and the coordinator. He stated that when we were under this system before it did not work properly simply because we were never given any reports by the coordinators and each of the other Councilmen did not know what was going on. -10- o o ~ Councilman Sikes stated that he feels this system can work if we make it work. Mayor Armstrong stated that he would like to ask Mr. Sikes if he can answer fifty calls a day at the bank as coordinator and justify them? Councilman Sikes stated that he has taken this many calls before. Tape 3 Side B 25 min. Mr. Paul Walls spoke to the Council stating that a City Manager is expensive. He said that the biggest problem with the City now is reporting and knowing what is going on. He suggested a reporting system within the departments and with the coordinators would keep everyone informed on what was going on. Have a coordinator system, but not to run the departments, to report on the departments and the entire Council to run the City. Councilman Dietz agreed with this, and he added that he feels that we could solve a lot of our problems if we could pass a Resolution instructing all supervisors of each department to attend every Council meeting and at that time they could answer questions on behalf of their departments. The coordin- ators would be simply a go between if one of the supervisors gets into aprob- 1em and he needs an immediate decision made he can make it with that coordin- ator. The coordinator should report this to the Council. Councilman Sikes stated that the budget could be more closely looked at by each coordinator, and they could see to it that each department works within the money budgetted to them. Mr. Fredericks stated that we just hired a new Chief, and he feels that we should take a hands off policy on our Police Department until this man gets things straightened out. Mayor Armstrong stated that we have debated this enough Mr. Opal spoke to the Council stating that the last time we had a coordinator system we had a loss of money and turmoil and everybody was building their own elite little clique. He stated that we had a top priority job at the landfill and Mr. Dietz pulled the men off the job and put them someplace else to work. Tape 4 Side A Councilman Dietz stated that this was a period of approximately two months which this man was promised the job. He stated that no one is allowed to put in drain tiles in their driveways except the City of Edgewater. He stated. that he did not pull any employees off a job he signed a work order for thlS work to be done, and the superintendent informed him that it only ~ook two hours. He added that there was no emergency in the dump because ln N?v~mber he asked the Mayor in a meeting what we were doing about the provlslons of the dump, and he said that it was taken care of and it was about half done. Mayor Armstrong stated that he did not know a thing about this because he was working at the landfill, a special messager brought the work order to him and said it had to be done today, and we had to pull the backhoe off of a high priority job to set a drainage pipe at someone's house. He ex- plained that a grader, a backhoe and a dump truck was taken. He added that what he was concerned about was that we had to meet a deadline at the land- fill to show that we were making some effort. Councilman Dietz stated that this verifies the fact that we need coordinators, then all we would have to do is refer to the coordinator and he will see that things are taken care of. Mayor Armstrong called for a roll call vote on the motion to go back to the old coordinator system: Upon roll call vote said motion CARRIED. Councilman Cairnie and Mayor Armstrong voting NO. Attorney Weaver stated that he feels that if you are going to have a coordinator system he thinks you shoud discuss at the next workshop something that will coordinate the coordinators. He added that Mr. Walls had a good idea in re- gard to the communications and reporting. -11- o o Councilman Dietz stated that something like this should be done, and the coordinators should be responsible to the Council who makes the laws. Attorney Weaver stated that he thinks this is a policy matter which can be set by Resolution. At this time there was various discussion in regard to the overtime which will be paid to the superintendents if they attend all of the Council meetings. Councilwoman Webber suggested that we have one supervisor at a time at a meeting, rather than all of them at every meeting. Councilman Dietz stated that we are talking about two men and not a whole bunch of people. Mayor Armstrong stated that the next item is the Charter revision in re- gard to Notice on meetings. Attorney Weaver stated that he would like this tabled until he can look into it. Councilman Dietz made a motion that this be tabled until the next workshop, being seconded by Councilman Cairnie. Upon roll call vote said motion CARRIED. Mayor Armstrong stated that the last item under New Business is having the supervisors attend all the Council meetings. Councilman Dietz made a motion that we table this until the workshop meeting, being seconded by Councilwoman Webber. Upon roll call vote said motion CARRIED. MISCELLANEOUS: Councilman Cairnie stated that due to the work and the expense that the Mayor has been put to, he feels that the salary of the Mayor should be increased and that he be given an allowance for the use of his automobile and the gasoline he uses. He stated that he is making this a motion. Councilman Dietz asked Councilman Cairnie to divide that into two motions. Councilman Cairnie withdrew his motion. Councilman Cairnie made a motion that the Mayor's salary be increased to a figure satisfactory to the Council, there being no second, said motion DIED. Councilman Cairnie made a motion that the Mayor be reimbursed for the use of his car and all expenses therefor at 14~ a mile. Councilman Sikes asked if the Mayor is not already authorized that, the same as all of the Councilmen. Councilman Dietz stated that the Mayor just turned in a bill the other day for $57.00 and the Council approved it. Mayor Armstrong stated that Councilman Dietz did not look at the bill, it was for testifying in Court for the bond validation and $5.00 for mileage. Councilman Sikes stated that we paid the engineers and the attorney so we should pay the Mayor. Councilman Dietz stated that he will second that motion if it is changed to refer to all Councilmen in the line of duty for the City of Edgewater -12- (.) o Mayor Armstrong stated that he personally would decline the payment for mileage in the corporation of Edgewater for using his own car for the people and the people's benefit. He said if he has to drive out of town that is different. He added that all is flexible enough now that you can compensate the Council, the Mayor and you can pay the employees for what they are worth, but it is apparent that you want to pay some but you don't want to pay others. He feels that a person's initiative, their willingness and ability to perform should receive some consideration or appreciation for what they have done. Councilman Cairnie made a motion to adjourn, being seconded by Councilman Dietz. Upon roll call vote said motion CARRIED. MINUTES TAKEN BY: Sue Blackwell Debbie Sigler I/!~---.r.r:z,~~~ft~ f-u/-r ~ 'J ATTEST: Coun <r~ '/? 1/ /: (d~/:lM Councilman V' Y - II ~ '--~ " Jb-v ~_ C'ity Cl erk Approved this d..~ -tltay of February, A.D. 1976. ~ May r ~ a ----- ~~~ -13- GENERAL FUND Florida Power & Light Southern Bell City of Edgewater WW & SS Ryta F. Webber William H. Cairnie Daniel W. Cory Browns Air Conditioning New Smyrna Beach News News Journal Corp. Credit Bureau of New Smyrna Public Gas Williams Welding Pitney Bowes New Smyrna Police Department Florida East Coast RR J.E. Tumblin Agency Xerox City Auto Supply New Smyrna Builders Supply Maszk's Workshop Industrial Office Outfitters Coastal Office Machines R.E. Morris Fla. State Firemen's Assoc. Volusia Communications Ser. Ropp's Automotive Magnolia Motor Co. New Smyrna Chrysler Plymouth Standard Oil Co. Thomas J. Kovacs May Zima & Co. Joseph E. Weaver State of Fla. Dept. of Com. City of Edgewater Gen. Fund WATER AND SEWER City of Edgewater WW & SS Southern Bell Florida Power & Light New Smyrna Builders Supply Biscayne Fire Equipment Co. Dewitt Chemical Company New Smyrna Plumbing Supplies Hughes Supply Badger Meter A-l Rent All Chemical Equipment Service Hall Machine Works 5cottys City of Edgewater WW & 55 FEDERAL REVENUE SHARING May, Zima & Company News Journal Corp. Dana T. Armstrong GENERAL FUND - CAPITAL OUTLAY Maule Industries o u BILLS AND ACCOUNTS FEBRUARY 12, 1976 City Hall, C. C., C. D., F. D., B 1 P k, P. & P. City Hall, F.D. Street, F.D., Blpk. Mileage Mileage Council misc. Li brary Council legal ad F.D. Council Street Street City Hall P.O. . Street Ins. City Hall Street, F.D., P.O. F.D. P.O. City Hall City Hall Street F.D. F.D. Street Street P.O. Street F.D. Gen. Gov City Attorney Unemployment Petty Cash 315.56 299.17 23.10 70.20 21.70 9.00 14.10 6.40 10.50 101 .79 18.05 6.50 33.50 79.50 10.00 7 ,813 . 00 316.69 99.88 11 .87 10.60 21.02 275.00 7.45 30.00 50.00 126.20 37.50 27.61 1,350.21 75.00 3,537.43 205.00 3,816.22 13.59 18,843.34 Sewer Sewer Sewer and l~ater Sewer Water Sewer vJater l~ater Water Sewer Water Sewer Water Petty Cash 5.50 19.14 222.62 18.30 487.80 306.25 7.94 79.76 408.58 5.00 198.38 4.46 27.92 4.93 1,796.58 772.00 24.75 55.32 852.07 Fire Dept. 582.74