Loading...
03-01-2021 - Regular104 N. Riverside Drive Edgewater, FL 32132City of Edgewater Meeting Minutes City Council Mike Thomas, Mayor Christine Power, District 1 Gigi Bennington, District 2 Megan O'Keefe, District 3 Jonah Powers, District 4 6:00 PM Council ChambersMonday, March 1, 2021 1. CALL TO ORDER and ROLL CALL, PLEDGE OF ALLEGIANCE, INVOCATION Mayor Thomas called the meeting to order at 6:30 p.m. Mayor Mike Thomas, Councilwoman Christine Power, Councilwoman Gigi Bennington, Councilwoman Megan O'Keefe, and Councilman Jonah Powers Present:5 - City Manager Glenn Irby, City Attorney Aaron Wolfe, and City Clerk Bonnie BrownAlso Present:3 - 2. APPROVAL OF MINUTES None at this time. 3. PRESENTATIONS/PROCLAMATIONS/PLAQUES/CERTIFICATES/DONATIONS a.Southeast Volusia Manufacturing & Technology Coalition Update Samantha Bergeron, Economic Development/Redevelopment Coordinator, introduced Chris Edwards the Economic/CRA Director from the City of New Smyrna Beach. Mr. Evans presented a progress report on the Southeast Volusia Manufacturing & Technology Coalition. Ms. Bergeron gave an overview and timeline the coalition. 4. CITIZEN COMMENTS None at this time. 5. APPROVAL OR CHANGES/MODIFICATIONS TO THE AGENDA None at this time. 6. CITY COUNCIL REPORTS Councilwoman O'Keefe had nothing at this time. Councilman Powers had nothing at this time. Page 1City of Edgewater Printed on 3/23/2021 March 1, 2021City Council Meeting Minutes Councilwoman Power spoke about being approached by Jake Johansen regarding the American Flood Coalition, the County is on board and working on a Resolution and Mr. Johansen would like to get Southeast Volusia on board. She stated there is quarterly meeting and does not require money or liability, and she felt it was worth it for the City to be involved and volunteered to be the contact. Councilwoman Bennington would like to see the Resolution, Council agreed. Councilwoman Bennington thanked the Fire Department for the truck washing ceremony, stating that she appreciated it and thought it interesting and different. Mayor Thomas apologized for not attending. Mayor Thomas asked about increasing the hourly rate of the CDL drivers. Mr. Irby stated they are working on a city-wide study and asked that Council hold off on this for now. Mayor Thomas asked how long, Mr. Irby responded that the RFP was on the street and that it would be a few months. There was additional discussion regarding the importance of the increase and having a study to make sure the salary is correct. Councilwoman Bennington spoke about the minimum salary increase Costco gave their employees. Council discussed the federal minimum wage increase. Mayor Thomas asked about the status of the Environmental Advisory Committee. Mr. Irby stated interviews were scheduled and recommendations would be on the next agenda. Mayor Thomas asked if the EdgeFest was still taking place on Saturday to which Mr. Irby responded it was. Mayor Thomas then asked about social distancing at the event; Mr. Irby stated it would be handled the best we can. Mayor Thomas then spoke about the recent incident at the high school and that Mayor Russ Owen called him to advise that they were sending a fire truck and others to the students residence as a show of support. Mayor Thomas contacted our Police and Fire departments who also sent representatives to show community support and he stated how much he appreciated their efforts. Mayor Thomas stated he received a call from Councilman Danny Robbins requesting to ride on our garbage trucks; he contacted Mr. Irby and they were able to get it set up. 7. CONSENT AGENDA A motion was made by Councilwoman Bennington, second by Councilwoman Power, to approve the Consent Agenda. The MOTION was APPROVED by the following vote: Yes:Mayor Thomas, Councilwoman Power, Councilwoman Bennington, Councilwoman O'Keefe and Councilman Powers 5 - a.Zerbini Family Circus Site Lease Agreement b.Hart Avenue Improvements Project - Stormwater Plans Update and Water Main Improvements 8. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS Page 2City of Edgewater Printed on 3/23/2021 March 1, 2021City Council Meeting Minutes a.Resolution 2021-R-02 Authorizing City Manager and Staff to Apply for Florida Fish and Wildlife Conservation Commission Grant Funds to Design and Permit Proposed New Boat Ramps and Amenities City Attorney Wolfe read the Resolution into the record. Mr. Irby provided a staff report and recommendation. Mayor Thomas commented on how busy the boat ramp is on the weekends and how happy he is to see this moving forward. Councilwoman Power added that Menard May is always full also. Mayor Thomas opened and closed the public hearing. A motion was made by Councilwoman Power, second by Councilwoman O'Keefe, to approve Resolution No. 2021-R-02. The MOTION was APPROVED by the following vote: Yes:Mayor Thomas, Councilwoman Power, Councilwoman Bennington, Councilwoman O'Keefe and Councilman Powers 5 - b.2nd Reading - Ordinance No. 2021-O-02; The City of Edgewater requesting an amendment to the Comprehensive Plan Capital improvements Element (CIE) and the Capital Improvement Program (CIP). City Attorney Wolfe read the Ordinance into the record. Mr. Irby provided a staff report and recommendation. Mayor Thomas opened and closed the public hearing. A motion was made by Councilwoman O'Keefe, second by Councilwoman Power, to approve Ordinance No. 2021-O-02. The MOTION was APPROVED by the following vote: Yes:Mayor Thomas, Councilwoman Power, Councilwoman Bennington, Councilwoman O'Keefe and Councilman Powers 5 - c.2nd Reading Ordinance No. 2021-O-03: John Massey, requesting a Zoning Map Amendment for property located at 700 Massey Ranch Boulevard City Attorney Wolfe read the Ordinance into the record. Darren Lear, Development Services Director, provided a staff report and recommendation. Mayor Thomas opened the public hearing. Councilman Power advised he had a voting conflict and would be abstaining from the vote. Mayor Thomas asked if there would be access to the runway, which Mr. Lear confirmed. Page 3City of Edgewater Printed on 3/23/2021 March 1, 2021City Council Meeting Minutes Mayor Thomas closed the public hearing. A motion was made by Councilwoman Power, second by Councilwoman O'Keefe, to approve Ordinance No. 2021-O-03. The MOTION was APPROVED by the following vote: Yes:Mayor Thomas, Councilwoman Power, Councilwoman Bennington and Councilwoman O'Keefe 4 - Abstain:Councilman Powers1 - 9. BOARD APPOINTMENTS None at this time. 10. OTHER BUSINESS a.Edgewater Expo and Rotary Club of Edgewater requesting waiver of fees to use Hawks Park and amphitheater and permission for a beer garden for Edgewater Family Fest Event March 6, 2021 Mr. Irby provided a staff report and recommendation. Councilwoman Bennington stated the Rotary has had a beer garden at events in the past. Mayor Thomas asked about denying alcohol sales recently, Councilwoman Power stated that was for a children's movie. Mayor Thomas was concerned with setting a precedence. Councilwoman Power stated that she felt their purpose was to make the decision for each individual request. Councilman Powers indicated that the he understood the volunteers had training, to which Councilwoman Power added they also have liability insurance. A motion was made by Councilwoman Bennington, second by Councilwoman O'Keefe, to approve the waiver of fees for the use of Hawks Park and Hawks Park Amphitheater and to allow the Rotary Club of Edgewater to host the beer / wine garden. The MOTION was APPROVED by the following vote: Yes:Mayor Thomas, Councilwoman Power, Councilwoman Bennington, Councilwoman O'Keefe and Councilman Powers 5 - b.Granicus Agreement Renewal Mr. Irby provided a staff report and recommendation. Councilwoman Power asked for clarification on the term and if the Agreement could be renewed again, Mr. Irby confirmed the term and indicated there could be future renewals. A motion was made by Councilwoman Power, second by Councilwoman O'Keefe, to approve approve the third amendment with Granicus for FY 2021-2023. The MOTION was APPROVED by the following vote: Yes:Mayor Thomas, Councilwoman Power, Councilwoman Bennington, Councilwoman O'Keefe and Councilman Powers 5 - Page 4City of Edgewater Printed on 3/23/2021 March 1, 2021City Council Meeting Minutes c.Strategic Planning and Goal Setting Mr. Irby provided a staff report and recommendation. Councilwoman Bennington stated she had a discussion with Mr. Irby as she was concerned about the cost, he advised her that the funds were available, therefore she feels this would be a good idea and hoped it would bring the community together. Councilwoman Power stated building on the previous goal setting it would be beneficial. A motion was made by Councilwoman Power, second by Councilwoman O'Keefe, to approve a contractual agreement between the City of Edgewater and the UCF Institute of Government to provide Strategic Planning and Goal Setting assistance. The MOTION was APPROVED by the following vote: Yes:Mayor Thomas, Councilwoman Power, Councilwoman Bennington, Councilwoman O'Keefe and Councilman Powers 5 - 11. OFFICER REPORTS a. City Clerk Ms. Brown advised Council provided Council with the updated Resident Information Booklet and gave an overview of its contents. Councilman Powers asked if there was a link online, Ms. Brown stated it was available on the website. Ms. Brown updated Council on the status of Minutes and time spent organizing the on-site records room. Mayor Thomas thanked Ms. Brown for doing an excellent job. b. City Attorney City Attorney Wolfe provided an update on the Fire Rescue Association suit. c. City Manager Mr. Irby provided an update on the window and door replacement project at the YMCA. Councilwoman Power asked about the age of the building and the various code issues that were holding up the project; Mr. Irby provided further clarification. There was further discussion regarding the bid process for this project and the issues related to it. Mr. Irby discussed the intersection of South Ridgewood Avenue and Marion Avenue; the Police Department has contacted DOT and their recommendation are to 1) convert the full median opening to a north/south directional opening and conduct a more in depth intersection evaluation; 2) re-pave a portion of the median to improve drainage; and 3) adjust and add additional signage. He added that the engineers suggested a full intersection study to determine if a traffic signal is warranted. Page 5City of Edgewater Printed on 3/23/2021 March 1, 2021City Council Meeting Minutes Mr. Irby asked for consensus to advertise three (3) new positions in advance of a budget amendment for Environmental Services; Utility Divisions Chief, and two (2) Distribution Systems Operators . Mr. Irby expanded on the need for these positions, associated salaries and duties. Authorization to advertise the positions was given by consensus. Mr. Irby spoke about the number of grants received by the City and the need for a grant writer on staff, and asked for consensus to advertise for the position. Councilwoman asked for clarification on the duties of the grant writer pertaining to audits, which Mr. Irby provided. Councilman Powers commented that position being specialized and Mr. Irby concurred. Councilman Powers asked if there was figure for the position, Mr. Irby stated $45,000. There was discussion concerning available space for additional employees. Authorization to advertise the position was given by consensus. Mr. Irby discussed the increase in credit card processing fees bourn by the City related to Building Permits and requested authorization to pass those charges on to the card user. He suggested changing the Fee Resolution to include a fee of 3% of cost for building permits and associated fees for credit card use. City Council agreed this change should be made. 12. CITIZEN COMMENTS None at this time. 14. ADJOURN Mayor Thomas praised City Staff for their exemplary work. Councilwoman Powers commented on the incident that happened recently at the High School and a brief discussion ensued. There being no further business to discuss, Mayor Thomas adjourned the meeting at 7:13 p.m. Minutes submitted by: Bonnie Brown, CMC, City Clerk ATTEST: APPROVED: Bonnie Brown, City Clerk Mike Thomas, Mayor Page 6City of Edgewater Printed on 3/23/2021 FORM 813 MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LA T NAME—FItRST NAME—MIDDLE NAME NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE OW a.f W lCd5ak.Q&4- G14v it MAILINGADDRESS THE BOARD. COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ON •¢-• .\ 33/ � UY\.+ / Y ov;v E WHICH I SERVE IS A UNIT OF: RO'CITY U COUNTY ❑ OTHER LOCALAGENCY CITY COUNTY NAME OF POLITICAL SUBDIVISION: ��I d 9 e W 4 F E t L V !] \4 S DATE ON WHICH VOTE OCCURRED "p•Y L.p 7- X MY POSITION IS: /ELECTIVE O APPOINTIVE WHO MUST FILE FORM 8B This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies to members of advisory and non -advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies (CRAB) under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited from voting in that capacity. For purposes of this law, a 'relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A "business associate" means any person or entity engaged in carryingorh�reon a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (wh \�� \'/ ICI�Io are not listed on any national or regional stock exchange). �l�j I �, ELECTED OFFICERS: MAR 0 2 2021 In addition to abstaining from voting in the situations described above, you must disclose the conflict: QTY OF EDGEWATER PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interesLhp meSM, AWMich vl abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2) CE FORM 88 -EFF. 11/2013 PAGE 1 Adopted by reference in Rule 34-7.010(1)(0, F.A.C. APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after_the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: You must disclose orally the nature of your conflict in the measure before participating. You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. (iD DISCLOSURE OF LOCAL OFFICER'S INTEREST I, �G N C N U e W c v$- hereby disclose that on to�LA^ I 120 46 1 (a) A measure came or will come before my agency which (check one or more) inured to my special private gain or loss; _inured to the special gain or loss of my business associate, a /inured to the special gain or loss of my relative, T •+h inured to the special gain or loss of , by whom I am retained; or inured to the special gain or loss of , which is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me. (b) The measure before my agency and the nature of my conflicting interest in the measure is as follows: v i j 0. S (n o d c In I I a ft �foPer�-N S- ("jr- i+ o.... LIL iot.t- o.02 - I€ disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict. � / -t I —r-, -'-� Date Filed NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. CE FORM 8B - EFF. 11/2013 PAGE 2 Adopted by reference in Rule 34-7.010(1)(1), 'A.C.