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09-11-1975 - Regular ~ t~ o u CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA REGULAR MEETING HELD SEPTEMBER 11, 1975 Tape 1 Side A The regular meeting of the City Council of the City of Edgewater, was called to order at 7:30 P.M., September 11, 1975, by Mayor David C. Severance. ROLL CALL Mayor David C. Severance Councilman Jacob Lodico Councilman William H. Cairnie Councilman Walter B. Sikes Councilman Calvin R. Dietz City Manager Dale Bryant City Attorney Joseph Weaver City Clerk Sue Blackwell Acting Chief Mc Call Present Excused Present Present Excused Present Excused Present Present INVOCATION SALUTE TO FLAG APPROVAL OF MINUTES Councilman Cairnie made a motion to approve the minutes of the special meeting, August 20, 1975, and the regular meeting, August 28, 1975, being seconded by Councilman Sikes. Upon roll call vote said motion CARRIED. BILLS AND ACCOUNTS The City Clerk explained that there is a correction on the bills and accounts, 85i worth on the General Fund total. Councilman Cairnie made a motion that the bills be paid as read with the new total, being seconded by Councilman Sikes. Mr. Taylor asked what the bill from John F. Bolt in the amount of $553.80? Mayor Sever.ance explained that this is for six weeks as the Judge. Upon roll call vote said motion CARRIED. At this time Mayor Severance announced that Councilman Dietz is in the hospital and it will be some time before he can come back to work on the Council. He stated that he would entertain a motion to officially excuse him from the Council until he is able to attend. Councilman Sikes made a motion to such effect, being seconded by Councilman Cairnie. Upon roll call vote said motion CARRIED. COMMUNICATIONS City Manager Bryant read a letter from John F. Bolt, resigning from Judge Pro Tempore for the City of Edgewater. Councilman Cairnie made a motion to accept the resignation, stating that he feels that Mr. Bolt has served as Judge Pro~Temp very well, being seconded by Councilman Sikes. Upon roll call vote said motion CARRIED. ~~ . o Q Tape 1 Side A 5 min. City Manager Bryant read a letter from the Board of Adjustments in regard to the decision made at their Public Hearing held September 8, 1975. Councilman Sikes made a motion to abide by the recommendation of the board, being seconded by Councilman Cairnie. Councilman Cairnie stated that he understands that the setbacks are the problem in this case. Mayor Severance explained that the man asking for the variance was at the workshop meeting, but he is not here now, and there are no members of the Board of Adjustments present either. The motion and second were withdrawn. Councilman Cairnie made a motion that this be tabled for further study, being seconded by Councilman Sikes. Upon roll call vote said motion CARRIED. RESOLUTIONS . RES. NO. 589 A RESOLUTION APPOINTING TERRY A WADSWORTH TO THE MERIT BOARD OF THE CITY OF EDGEWATER, FLORIDA TO REPRESENT THE EMPLOYEES OF THE CITY OF EDGEWATER ON THE MERIT BOARD AND PROVIDING AN EFFECTIVE DATE THEREFOR. City Manager Bryant read the Resolution by title only. Councilman Cairnie made a motion to adopt this Resolution, being seconded by Councilman Sikes. Upon roll call vote said motion CARRIED. ORDINANCES None Mayor Severance stated that there will be second reading on certain Ordinances on the 25th of September. OLD BUSINESS City Manager Bryant read the front page and the signature page of the P.B.A. Petition. 10 min. Jim Davis) Attorney, representing Attorney Weaver was given the floor to discuss this matter. Attorney Davis explained that setting a date for a secret ballot is at this time premature. A consent agreement should be entered into between the parties involved, that is the bargaining unit and the employer, to set certain criteria for the secret election. In the event that the bargaining unit does not agree to enter into an agreement, the alternative of the City is to refuse to recognize the petition) and the bargaining unit then has to go back to Talla- hassee and ask that they set up an election under their own procedures. He suggested that a discussion with P.B.A. be open for the terms of an election. Councilman Sikes made a motion that we authorize our mayor to contact P.B.A. and set up a time to negotiate the terms of a consent agreement ~or a secr.et ballot, being seconded by Councilman Cairnie. -2- o u 20 min. Mr. Montesano - Do I understand that each member that signed up has to pay a certain amount of money? Mayor Severance stated that as he understands it, the fee that they pay entitles them to legal assistance. Mrs. Taylor - If they are accepted by the majority, does that mean that every policeman has to joint them? Mayor Severance - No. Upon roll call vote said motion CARRIED. NEW BUSINESS Mayor Severance explained that he spoke with someone in regard to acting as Judge Pro Tem. However he has no answer, perhaps this could be put on for our next workshop to discuss. We need to have some action on having our agent of record advertise for health insurance. Councilman Sikes asked if we have been able to contact Mr. Earls? The City Clerk explained that Mr. Earls has asked that Mr. Rogers 25 min. be allowed to take over for him until he is able to work again. Mayor Severance stated that he feel that we should have a motion to that effect. rape 1 Side B o min. Councilman Cairnie made a motion that Mr. Rogers serve as agent of record until Mr. Earls is able to continue his duties, being seconded by Councilman Sikes. Mrs. Webber asked the Attorney if this is good to have a man as agent of record who is an agent for an insurance company? Mr. Davis stated that he is unaware of any statutes of conflict of interest, however it does seem that no one outside of the field would know very much about it. Mayor Severance explained that there was research done as to whether this was legal. Mr. Earls was to contact fifteen (15) insurance companies and a lot of the companies replied that they do not get involved with insurance for municipalities. Mrs. Turner asked if a committee could work on this instead of one man? Mayor Severance stated that this could be possible, however a com- mittee would not do this for nothing. There are state qualifica- tions that an agent of record should have. Mrs. Turner asked if it is true that the City is paying insurance for the employees families? Mayor Severance answered, No, if the employees wish to have their families covered, they have to pay extra for that. Mr. Armstrong stated that he believes that if this thing was kicked open to competitive bids that we would save money. Councilman Sikes stated that he feels that Mr. Rogers will do the same as Mr. Earls did, and all correspondence will come back to the City of Edgewater. -3- Q o Upon roll call vote said motion CARRIED. Councilman Sikes made a motion that we instruct our agent of record to proceed in the same procedure as before in securing bids which provide the proper coverage on our health insurance for the City personnel, being seconded by Councilman Cairnie. Upon roll call vote said motion CARRIED. Councilman Sikes made a motion that we instruct the City Clerk to certify the dollars per $1,000 to read 5.50 to 5.419, being seconded by Councilman Cairnie. Councilman Cairnie asked what this is going to bring to the City in taxes? 10 min. The City Clerk stated that Mr. Bailey certifies that it will bring $178,631.00 which is what we should have collec~ed this year. Councilman Cairnie asked if a lesser millage bring in the same amount of money? The City Clerk stated theoretically it should but this figure is what he said we should have collected this year and we have not collected this figure this year. Mr. Taylor - Shouldn't the tax rate be decreased? Mayor Severance - It is being decreased in order to meet what we were supposed to bring in last year, what you are speaking of is should it decrease more? Mr. Taylor - Can't the public have a copy of the tax evaluation to study it? Mayor Severance stated that he would see to it that some copies were made up if there is no objection from the Council. 15 min. Mr. Armstrong spoke to the Council again in regard to this, explaining that there was an error made last year or the year before that where the City of Edgewater never collected their taxeson $170,000 worth of property, the County collected, the School Board collected, etc. This will be on the roll this year. Councilman Cairnie stated that we don't really know we are going to get this so it is better to have a little cushion. Mayor Severance stated that he agrees with Mr. Armstrong that we should reduce taxes if we can, however he feels that there should be a cushion in there to cover any room for negotiation with the bargaining agencies, and so forth. The contingency fee is there mainly for emergency use. Mr. Christy asked how we can set a millage without a second reading on the budget? Mayor Severance explained that we are certifying to the County that we need to reduce our millage to bring in the same amount of revenue. rape 2 Simen~ Mr. Taylor asked who's fault it was that this was not assessed. The City Clerk explained that according to Mr. Armstrong this property was on the tax rolls for one year and then dropped. Mr. Armstrong explained that there was no certification from the City to the County of this property being in the City. Councilman Sikes we attempted to annex the Hamel property, then several months later we found out that it had not been approved by the County, doesn't that make the County at fault for not -4- ,. o o putting these other properties on the tax roll? Mr. Armstrong answered no, that the County has to be notified that this has been~annexed. 5 min. Upon roll call on the motion to set the millage, said motion CARRIED. ADJOURNMENT Councilman Sikes made a motion to adjourn, being seconded by Councilman Cairnie. Upon roll call vote said motion CARRIED. MINUTES TAKEN BY: Sue Blackwell Debbie Sigler f%d ~~ ~ .~ . ~~//~I C ncilman '-.../ / /n ~. ATTEST: ~I~ 'i ty Clerk . p/0 Approved this c<~ day of J};1D,L~~ -5- :A .' . o GENERAL FUND City of Edgewater WW & SS Southern Bell Taylor Bros. Tires New Smyrna Beach News Daniel W. Cory Freeway Motors,Inc. City Auto Supply John F. Bolt Magnolia Motor Co. Orlando Laboratories Smyrna Auto Parts Standard Oil Industrial Office Outfitters A-l Rent All R. E. Morris New Smyrna Plumbing Supplies Xerox City of New Smyrna Beach City of Edgewater Gen.Fund WATER AND SEWER City of Edgewater WW & SS Southern Bell Hall Machine Works Environmental Specialties City Auto Supply The Foxboro Company Conrad Yelvington Modern Power, Inc. Hughes Supply Briley, Wild & Associates New Smyrna Plumbing Supplies Chemical Equipment Service BILLS AND ACCOUNTS Street, Ballpk., F.D. Gen.Gov. ,Ballpk.,F.D. Street, P.D., Trash Gen. Gov. Dump Maint. P.D. P.D., Street P.D. P.D., Street Dump Maint. P.D., Street, Garb. Gen. Gov. Gen. Gov. P.D., Street Street Library Gen. Gov. P.D. Petty Cash Sewer Sewer Sewer Sewer Water Sewer Sewer Water Water Water and Sewer Sewer Water <.) 34.10 302.17 259.36 3.50 35.00 56.19 4~.!l9 553.80 197.40 65.00 21.84 2 , 23 5 . 67 5.70 10.50 5.22 4.02 56.00 111.00 8.99 4,OQ9.10 6.60 18.75 2.25 18.46 28.22 26.85 13.20 7ti.75 127.42 62.07 10.97 769.24 1,158.78 ~ I I I