07-27-2020City Council
City of Edgewater
Meeting Agenda
104 N. Riverside Drive
Edgewater, FL 32132
Council Chambers6:00 PMMonday, July 27, 2020
4th Monday due to Budget
We respectfully request that all electronic devices are set for no audible notification.
1. CALL TO ORDER and ROLL CALL, PLEDGE OF ALLEGIANCE, INVOCATION
2. APPROVAL OF MINUTES - None at this time
3. PRESENTATIONS/PROCLAMATIONS/PLAQUES/CERTIFICATES/DONATIONS - None at
this time
4. CITIZEN COMMENTS
This is the time for the public to come forward with any comments they may have.
Citizen comments relating to any agenda matter may be made at the time the matter is
before Council. Please state your name and address, and please limit your comments to
three (3) minutes or less.
5. APPROVAL OR CHANGES/MODIFICATIONS TO THE AGENDA
6. CITY COUNCIL REPORTS
7. CONSENT AGENDA
All matters listed under the consent agenda are considered to be routine by the City
Council and will be acted upon by one motion. There will be no separate discussion of
these items unless discussion is desired by a member of the Council, in which case the
Mayor will remove that item from the consent agenda and such item will be considered
separately.
Page 1 City of Edgewater Printed on 7/14/2020
July 27, 2020City Council Meeting Agenda
Approval of and Authorization for the City Manager to execute contracts for (RFQ
20-DS-009) - Environmental Consulting Services for the City of Edgewater.
a.
RFQ 20-DS-009 - Environmental Consulting Services bid document
RFQ 20-DS-009 - Environmental Consulting Services - Master grading sheet
BiologicalConsultingServicesInc contract
CPH contract
YBE contract
Zev Cohen contract
Attachments:
8. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS - None at this time
9. BOARD APPOINTMENTS - None at this time
10. OTHER BUSINESS
Maximum Millage - Edgewater Operating Fiscal Year 2020-2021a.
Taxable Values 07.01.2020 for FY21
Edgewater DR-420 as of 07.08.2020
Edgewater DR-420MM-P as of 07.08.2020
Attachments:
Maximum Millage - Edgewater I & S 2005 Fiscal Year 2020-2021b.
Taxable Values 07.01.2020 for FY21
Edgewater I&S 2005 DR-420DEBT as of 07.08.2020
Attachments:
Maximum Millage - Edgewater I & S 2016 Fiscal Year 20121-2021c.
Taxable Values 07.01.2020 for FY21
Edgewater I&S 2016 DR-420DEBT as of 07.08.2020
Attachments:
11. OFFICER REPORTS
a.City Clerk
b.City Attorney
c.City Manager
12. CITIZEN COMMENTS
14. ADJOURN
Page 2 City of Edgewater Printed on 7/14/2020
July 27, 2020City Council Meeting Agenda
Pursuant to Chapter 286, F.S., if an individual decides to appeal any decision made with respect to any
matter considered at a meeting or hearing, that individual will need a record of the proceedings and
will need to ensure that a verbatim record of the proceedings is made. The City does not prepare or
provide such record.
In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any
of these proceedings should contact City Clerk/Paralegal Robin L. Matusick, CMC, 104 N. Riverside
Drive, Edgewater, Florida, telephone number 386-424-2400 x 1102, 5 days prior to the meeting date.
If you are hearing or voice impaired, contact the relay operator at 1-800-955-8771.
Page 3 City of Edgewater Printed on 7/14/2020
City of Edgewater
Legislation Text
104 N. Riverside Drive
Edgewater, FL 32132
File #:AR-2020-4846,Version:1
COUNCIL AGENDA ITEM
SUBJECT:
Approval of and Authorization for the City Manager to execute contracts for (RFQ 20-DS-009)-
Environmental Consulting Services for the City of Edgewater.
DEPARTMENT:
Finance
SUMMARY:
The City of Edgewater issued a Request for Qualifications (RFQ 20-DS-009)on May 22,2020 with the sole
purpose and intent of obtaining Qualifications from interested companies to render Environmental Consulting
Services for the City of Edgewater.
Twelve submittals were received and all were deemed to be responsible/responsive responder.On June 23,
2020,the Evaluation Committee met and discussed the submittals based on the criteria listed in the RFQ
document. The Committee ranked the proposals as follows (Master Grading Sheet attached):
Rank Firm
1 Young Bear Environmental
2 Biological Consulting Services, Inc.
3 Zev Cohen Associates
4 CPH, Inc.
5 Dewberry Engineers, Inc.
6 Dredging & Marine Consultants, Inc.
7 Ecological Associates, Inc.
8 Environmental Solutions & Innovations, Inc. (tied)
8 The NDN Company (tied)
9 Biotech Consulting, Inc.
10 ANAMAR Environmental Consulting, Inc.
11 Environmental Resource Solutions
The Committee determined it would be most advantageous to the City to recommend multiple firms be
awarded contracts and agreed that four (4)firms would be recommended.They further discussed the
possibility of asking the firms to come in for presentations;however the Committee concluded unanimously
that there were enough clear top-ranking firms identified by review of the written submittals alone and
therefore declined requesting presentations.
BUDGETED ITEM:☒ Yes ☐ No ☐ Not Applicable
City of Edgewater Printed on 7/14/2020Page 1 of 2
powered by Legistar™
File #:AR-2020-4846,Version:1
BUDGET AMENDMENT REQUIRED:☐ Yes ☒ No ☐ Not Applicable
RECOMMENDED ACTION:
Motion to award and authorize the City Manager to execute contracts to Young Bear Environmental,Biological
Consulting Services,Inc.,Zev Cohen Associates,and CPH,Inc.for Environmental Consulting Services for the
City of Edgewater.
City of Edgewater Printed on 7/14/2020Page 2 of 2
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RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 1
REQUEST FOR QUALIFICATIONS
NUMBER
RFQ #20-DS-009
City of Edgewater
ENVIRONMENTAL CONSULTING SERVICES
FOR THE
CITY OF EDGEWATER
Pat Drosten
Purchasing Specialist
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 2
LEGAL NOTICE
Notice is hereby given that the City of Edgewater is accepting Sealed Qualifications to provide
Environmental Consulting Services. Qualifications will be received until 11:00 a.m., on June 16, 2020
by the City Clerk’s Office, City Hall, 104 N. Riverside Drive, Edgewater, Florida 32132.
RFQ# 20-DS-009
“ENVIRONMENTAL CONSULTING SERVICES
for the City of Edgewater”
Services to be provided shall include, but not be limited to the following:
In accordance with the “Consultants Competitive Negotiation Act” (F.S. 287.055), The City of
Edgewater has issued this Request for Qualification (hereinafter, “RFQ”) with the sole purpose and
intent of obtaining Qualifications from interested and qualified firms offering to provide
ENVIRONMENTAL CONSULTING SERVICES for the City of Edgewater in accordance with the
terms, conditions, and specifications stated herein.
A pre-proposal conference is not applicable for this solicitation.
A non-mandatory mandatory pre-proposal conference will be held on________, commencing
promptly at ______, and will be held in the Council Chambers, 104 N. Riverside Drive, Edgewater,
Florida 32132.
If this pre-proposal conference is denoted as “mandatory”, prospective proposers must be present in
order to submit a proposal response.
One (1) original and one (1) electronic copy on a flash drive, of the proposal should be delivered to the
City Clerk’s Office, City of Edgewater, 104 North Riverside Drive, P.O. Box 100, Edgewater, Florida
32132-0100 in a sealed envelope plainly marked on the outside: “Environmental Consulting
Services”, RFQ # 20-DS-009.
All statements shall be made upon the official proposal form which may be obtained on the City’s E-
Procurement site: www.demandstar.com.
City of Edgewater does not discriminate based on age, race, color, sex, religion, national origin,
disability or marital status.
This Public Notice has been posted on the City of Edgewater Finance website:
www.cityofedgewater.org, www.demandstar.com, and also posted in the Lobby of City Hall on May 22,
2020.
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 3
TABLE OF CONTENTS
1) Introduction/Overview ..............................................................................................................4
A) Purpose/Objective ...................................................................................................................... 4
B) Background ................................................................................................................................ 4
C) Inquiries ..................................................................................................................................... 5
D) Method of Source Selection ....................................................................................................... 5
E) Pre-Proposal Conference ............................................................................................................ 5
F) Projected Timetable .................................................................................................................... 6
2) General Description of Specifications or Scope of Work .......................................................6
3) City’s Right to Inspect ...............................................................................................................7
4) Terms and Conditions of Contract ..........................................................................................7
5) General Terms and Conditions ................................................................................................7
A) Licenses ..................................................................................................................................... 7
B) Principals/Collusion ................................................................................................................... 8
C) Taxes .......................................................................................................................................... 8
D) Relation of City.......................................................................................................................... 8
E) Term Contracts ........................................................................................................................... 8
F) Termination ................................................................................................................................ 8
G) Liability...................................................................................................................................... 8
H) Assignment ................................................................................................................................ 9
I) Lobbying ..................................................................................................................................... 9
J) Single Proposal ........................................................................................................................... 9
K) Protest Procedures ..................................................................................................................... 9
L) Public Entity Crime .................................................................................................................... 9
M) Conflict of Interest .................................................................................................................... 9
N) Prohibition of Gifts to City Employees ................................................................................... 10
O) Immigration Reform and Control Act ..................................................................................... 10
P) Equal Opportunity .................................................................................................................... 10
Q) Florida Public Records Act ...................................................................................................... 10
R) Scrutinized Companies pursuant to FS Sections 287.135 and 215.473 ................................... 10
S) Other Agencies ......................................................................................................................... 11
6) Instructions for Submittal.......................................................................................................11
A) Compliance with the RFQ ....................................................................................................... 11
B) Acknowledgment of Insurance Requirements ......................................................................... 11
C) Acknowledgment of Bonding Requirements ........................................................................... 12
D) Delivery of Qualifications ....................................................................................................... 13
E) Evaluation of Bids (Procedure) ................................................................................................ 13
F) Ambiguity, Conflict, or Other Errors in the RFQ .................................................................... 14
G) Proposal, Presentation, and Protest Costs ................................................................................ 14
H) Acceptance or Rejection of Qualifications .............................................................................. 14
I) Requests for Clarification of Qualifications.............................................................................. 15
J) Validity of Qualifications.......................................................................................................... 15
K) Response Format ..................................................................................................................... 15
L) Proposal Evaluation Committee and Evaluation Factors ......................................................... 18
7) Contract / Agreement and All Required Forms ...................................................................19
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 4
1) Introduction/Overview
A) Purpose/Objective
In accordance with the 40 USC Title 1101-1104 (Brooks Act) and the “Consultants Competitive
Negotiation Act” (F.S. 287.055), the City of Edgewater Finance Department (herein after, “City”) has
issued this Request for Qualifications (hereinafter, “RFQ”) with the sole purpose and intent of obtaining
Qualifications from interested and qualified firms offering to ENVIRONMENTAL CONSULTING
SERVICES in accordance with the specifications stated and/or attached herein/hereto. The successful
proposer will hereinafter be referred to as the “Contractor”.
If awarded, a contract to provide these services will be effective on the date contract is approved by the
City of Edgewater, City Council (herein after, the “Council”), signed by all required parties and filed
with the City Clerk.
It is anticipated that multiple firms will be awarded a basic agreement to provide the necessary services
for an initial period of three (3) years. At the option of the parties, this Agreement may be renewed for
two (2) additional one (1) year terms.
Authorization for performance of services by the selected firm(s) under the basic agreements shall be in
the form of written task assignments signed by the firm, executed and issued by the City. Each project
shall be negotiated at the time of the development of the scope of work. Each task assignment sh all
describe the services required, state the commencement and completion date of work and establish the
amount and method of payment. The task assignment will be issued under, and incorporate the terms of
a work order or any other similar arrangement agreed upon by the City and the consulting firm. The
City makes no covenant or promise as to the number of available projects or that the firm will perform
any project for the City during the life of the basic agreement.
As is more fully explained in Section “6L” of this RFQ, an award, if made, will be made to the best
overall proposer(s) whose bid is most advantageous to the City, taking into consideration the evaluation
factors set forth in this RFQ. The City will not use any other factors or criteria in the evaluation of the
bids received.
Pursuant to section 287.055(4)(b), no information related to compensation should be submitted
with the qualifications.
B) Background
The City serves an area of 24.83 square miles with a population of approximately 23,319. The City’s
fiscal year begins on October 1st and ends on September 30th. The Finance Department maintains the
funds and accounts of the City. The Finance Department is responsible for the custody and accounting
of funds of each department.
More detailed information on the government and its finances can be found in City of Edgewater’s
Comprehensive Annual Financial Report for fiscal year 2019 and in the City’s Annual Budget for fiscal
year 2020. Copies of these documents may be viewed on www.cityofedgewater.org. The City of
Edgewater is exempt from any and all state, local and federal taxes.
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 5
C) Inquiries
Direct questions related to this RFQ to Pat Drosten, Purchasing Specialist, and submit such questions in
writing to pdrosten@cityofedgewater.org. Please include the page and paragraph number for each
question in order to ensure that questions asked are responded to correctly.
Proposers must clearly understand that the only official answer or position of the City will be the one
stated in writing from pdrosten@cityofedgewater.org. All questions asked, along with the answers
rendered will be electronically distributed to firms registered for this solicitation and additionally posted
on the City website (www.cityofedgewater.org) and on DemandStar (www.demandstar.com).
D) Method of Source Selection
The City is using the Competitive Sealed Qualifications methodology of source selection for this
procurement, as authorized by Resolution 2019-R-20 establishing and adopting the City Purchasing
Policy. Each proposal will be reviewed to determine if the proposal is responsive to the RFQ.
Qualifications deemed to be non-responsive may be rejected without being evaluated by the Evaluation
Committee appointed by the city manager, which shall be comprised of a minimum of three (3) City
employees. The committee will make a recommendation to the City Council who will make the final
selection(s). A responsive proposal is one which has been signed and submit ted by the specified
Proposal deadline, and has provided the information required to be submitted with the Proposal. While
poor formatting, poor documentation and/or incomplete or unclear information may not be cause to
reject a proposal without evaluation, such substandard submissions may adversely impact the evaluation
of a Proposal. Respondents who fail to comply with the required and/or desired elements of this RFQ
do so at their own risk.
The City may, as it deems necessary, conduct discussions with responsible proposers determined to be
in contention for being selected for award for the purpose of clarification to assure full understanding of,
and responsiveness to solicitation requirements.
E) Pre-Proposal Conference
A pre-proposal conference is not applicable for this solicitation.
A non-mandatory mandatory pre-proposal conference will be held on ____________,
commencing promptly at _____ a.m., and will be held in the Council Chambers, 104 N. Riverside Drive,
Edgewater, Florida 32132.
The purpose of the pre-bid conference is to allow an open forum for discussion and questioning with
City staff regarding the RFQ with all prospective proposers having an equal opportunity to hear and
participate. Oral questions will receive oral responses, neither of which will be official, nor become part
of the RFQ. Only written responses to written questions will be considered official, and will be included
as part of the RFQ as an addendum.
All prospective proposers are strongly encouraged to attend, as, unless requested by the department, this
will be the only pre-bid conference for this solicitation. If this pre-bid conference is denoted as
“mandatory”, prospective proposers must be present in order to submit a bid response.
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 6
F) Projected Timetable
The following projected timetable should be used as a working guide for planning purposes only. The
City reserves the right to adjust this timetable as required during the course of the RFQ process.
Issue RFQ Notice May 22, 2020
Last Date for Receipt of Written Questions June 2, 2020 2:00 pm
Addendum Issued (If Applicable) June 9, 2020
Qualifications Due/Opening Date June 16, 2020 11:00 am
Evaluation Committee June 23, 2020 10:00 am
Firm Presentations/Evaluation Committee (if applicable) June 30, 2020 9:00 am- 12:00 pm
Notice of Recommendation June 30, 2020
City Council Hearing Date July 27, 2020
2) General Description of Specifications or Scope of Work
The City of Edgewater is now accepting Qualifications from interested companies to render
Environmental Consulting Services. It is anticipated that multiple firms will be awarded a basic
agreement to provide the necessary services for an initial period of three (3) years. At the option of the
parties, this Agreement may be renewed for two (2) additional one (1) year terms. Position will be on an
"as needed" basis.
The scope of work to be performed under the Contract includes, but is not limited to:
Identify threatened and/or endangered species and their habitats and species of special
concern using guidelines provided by Florida Fish and Wildlife Conservation and/or U.S.
Fish and Wildlife Service;
Provide recommendations, reports and assistance in the relocation of threatened, endangered
and/or species of special concern and gopher tortoises using guidelines provided by Florida
Fish and Wildlife Conservation and/or U.S. Fish and Wildlife Service and FWC Gopher
Tortoise Management Plan guidelines, respectively;
Provide reports and recommendations for wetland mitigation;
Conduct, recommend and prepare reports of environmental field monitoring and soil
identification;
Assist with the development and/or implementation of Environmental Assessments and
habitat conservation plans for protected species;
Develop, collect, maintain, and analyze data for the purpose of making management
decisions regarding protected species and their habitats;
Assist in maintaining and administering all federal and state permits required to manage
protected species;
Provide expertise, including expert witness services, to City departments in the management
of protected species;
Develop and/or review existing or proposed public education programs to ensure they meet
the objectives of environmental education;
Conduct Environmental Assessments, as requested.
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 7
A) Contractor’s Responsibilities/Requirements
It shall be understood and agreed that a firm submitting a Qualification shall meet the following
responsibilities/requirements:
Drug-Free Workplace: In accordance with Florida Statute 287.087, preference shall be given to
businesses with drug-free workplace programs. Whenever two or more Qualifications which are
equal with respect to price, quality, and service are received by the City for the procurement of
commodities or contractual services, a Qualification received from a business that furnishes a form
certifying that it is a Drug Free Workplace shall be given preference in the award process.
B) City’s Responsibilities
City responsibilities include:
The City will work with the Contractor to develop a schedule and ensure access to all locations.
The City shall provide a written task assignment describing the services required for each project.
3) City’s Right to Inspect
The City or its authorized Agent shall have the right to inspect the Contractor’s facilities/project site
during and after each work assignment the Contractor is performing.
4) Terms and Conditions of Contract
The City has developed standard contracts/agreements. The City strongly urges the Contractor to return
a signed standard City contract/agreement contained within this RFQ with your submittal, in order to
expedite final approval and execution of said contract.
A contract/agreement resulting from this RFQ shall be subject to the terms and conditions set forth in a
standard City Contract and any terms and conditions included in this RFQ. The City reserves the right to
include in any contract document such terms and conditions, as it deems necessary for the proper
protection of the rights of the City. The City will not be obligated to sign any contracts, maintenance
and/or service agreements or other documents provided by the Contractor with their submittal until
approved by Council.
The term of this agreement is for three (3) years from the date of award with two (2), one (1) year
renewal options. Renewal options may be exercised at the discretion of the City based on performance
of the company and adherence to the terms and conditions set forth in the RFQ documents. The City
retains the sole right to determine whether the renewal option shall be offered.
5) General Terms and Conditions
A) Licenses
The Contractor is required to possess the correct occupational license, professional license, and any
other authorizations necessary to carry out and perform the work required by the project pursuant to all
applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind.
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 8
Copies of the required licenses must be submitted with the Proposal response indicating that the entity
proposing, as well as the team assigned to the City account, is properly licensed to perform the a ctivities
or work included in the contract documents. A Contractor, with an office within the City is also required
to have a business tax receipt and certificate of use.
If you have questions regarding required professional licenses and Business Tax Receipt and Certificate
of use, contact the Finance Department, (386) 424-2400.
B) Principals/Collusion
By submission of this Proposal, the undersigned, as Proposer, does declare that the only person or
persons interested in this Proposal as principal or principals is/are named therein and that no person
other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that
this Proposal is made without connection with any person, company or parties making a Proposal, and
that it is in all respects fair and in good faith without collusion or fraud.
C) Taxes
The City is exempt from Federal Excise and State of Florida Sales Tax.
D) Relation of City
It is the intent of the parties hereto that the Contractor shall be legally considered an independent
contractor, and that neither the Contractor nor their employees shall, under any circumstances, be
considered employees or agents of the City, and that the City shall be at no time legally responsible for
any negligence on the part of said Contractor, their employees or agents, resulting in either bodily or
personal injury or property damage to any individual, firm, or corporation.
E) Term Contracts
If funds are not appropriated for continuance of a term contract to completion, cancellation will be
accepted by this Contractor on thirty (30) days prior written notice.
F) Termination
Should the Contractor be found to have failed to perform his services in a manner satisfactory to the
City, the City may terminate this Agreement immediately for cause; further the City may terminate this
Agreement for convenience with a thirty (30) day written notice. The City shall be sole judge of
non-performance.
G) Liability
The Contractor will not be held responsible for failure to complete contract due to causes beyond its
control, including, but not limited to, work stoppage, fires, civil disobedience, riots, rebellions, Acts of
Nature and similar occurrences making performance impossible or illegal.
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 9
H) Assignment
The Contractor(s) shall not assign, transfer, convey, sublet or otherwise dispose of this contract, or of
any or all of its rights, title or interest therein, or his or its power to execute such contract to any person,
company or corporation without prior written consent of the City.
I) Lobbying
All firms are hereby placed on NOTICE that the City does not wish to be lobbied, either individually or
collectively about a matter for which a firm has submitted a Proposal.
Firms and their agents are not to contact members of the City Council for such purposes as meeting or
introduction, luncheons, dinners, etc. During the process, from time of advertisement to final Council
approval, no firm or their agent shall contact any other employee of the City in reference to thi s
Proposal, with the exception of the Purchasing Specialist or the Finance Director’s designee(s). Failure
to abide by this provision may serve as grounds for disqualification for award of this contract to the
firm.
J) Single Proposal
Each Proposer must submit, with their proposal, the required forms included in this ITB. Only one
proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a
primary or as part of a partnership or joint venture submitting as primary may not then act as a sub-
consultant to any other firm submitting under the same ITB.
All submittals in violation of this requirement will be deemed non-responsive and rejected from further
consideration.
K) Protest Procedures
Any appeal or protest to the Request for Proposal shall be governed by the City of Edgewater’s
Purchasing Policies and Procedures.
L) Public Entity Crime
A person or affiliate who has been placed on the convicted vendor list following a conviction for a
public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or
services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for
the construction or repair of a public building or public work; may not submit bids, Bids, or replies on
leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity; and may not transact bu siness with
any public entity for a period of 36 months following the date of being placed on the convicted vendor
list.
M) Conflict of Interest
Proposer shall complete the Conflict of Interest Affidavit included as an attachment to this ITB
document.
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 10
Disclosure of any potential or actual conflict of interest is subject to City staff review and does not in
and of itself disqualify a firm from consideration.
These disclosures are intended to identify and or preclude conflict of interest situations during contract
selection and execution.
N) Prohibition of Gifts to City Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any City employee, as set forth in Chapter 112, Part III, Florida
Statutes, the current City Ethics Ordinance, and City Administrative Policy. Violation of this provision
may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or
any employee of the firm from contact with City staff for a specified period of time; b. Prohibition by
the individual and/or firm from doing business with the City for a specified period of time, including but
not limited to: submitting bids, ITB, and/or quotes; and, c. immediate termination of any contract held
by the individual and/or firm for cause.
O) Immigration Reform and Control Act
Proposer acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be
fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986
as located at 8 U.S.C. 1324, et. seq. and regulations relating thereto, as either may be amended. Failure
by the awarded firm(s) to comply with the laws referenced herein shall constitute a breach of the award
agreement and the City shall have the discretion to unilaterally terminate said agreement immediately.
P) Equal Opportunity
The City recognizes fair and open competition as a basic tenet of public procurement and encourages
participation by minority and women business enterprises.
Q) Florida Public Records Act
All material submitted regarding this RFQ becomes the property of the City. RFQ documents may be
reviewed by any person ten (10) days after the public opening. The Professional Consultant should take
special note of this as it relates to any proprietary information that might be included in its offer. Any
resulting contract may be reviewed by any person after the contract has been executed by the City. The
City has the right to use any or all information/material submitted in response to this RFQ and/or any
resulting contract from same. Disqualification of a Professional Consultant does not eliminate this right.
This section is further subject to F.S. 119.01 and 119.0701 et. seq.
R) Scrutinized Companies pursuant to FS Sections 287.135 and 215.473
Contractor must certify that the company is not participating in a boycott of Israel. Contractor must also
certify that Contractor is not on the Scrutinized Companies that Boycott Israel list, not on the
Scrutinized Companies with Activities in Sudan List, and not on the Scrutinized Companies with
Activities in the Iran Petroleum Energy Sector List, or has been engaged in business operations in Cuba
or Syria. Subject to limited exceptions provided in state law, the City will not contract for the provision
of goods or services with any scrutinized company referred to above.
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 11
Contractor must submit the certification that is attached to this contract. Submitting a false certification
shall be deemed a material breach of contract. The City shall provide notice, in writing, to the Contractor
of the City's determination concerning the false certification. The Contractor shall have five (5) days
from receipt of notice to refute the false certification allegation. If such false certification is discovered
during the active contract term, the Contractor shall have ninety (90) days following receipt of the notice
to respond in writing and demonstrate that the determination of false certification was made in error. If
the Contractor does not demonstrate that the City's determination of false certification was made in error
then the City shall have the right to terminate the contract and seek civil remedies pursuant to Section
287.135, Florida Statutes, as amended from time to time.
S) Other Agencies
All Bidder(s) awarded contracts from this bid or proposal may, permit any municipality or other
government agency to participate in the contract under the same prices, terms and conditions, if agreed
to by both parties.
It is understood that at no time will any city, municipali ty, or other agency be obligated for placing an
order for any other city, municipality, or agency; nor will any city, municipality, or agency be obligated
for any bills incurred by any other city, municipality or agency. Further, it is understood that each
agency will issue its own purchase orders to the awarded bidder(s).
6) Instructions for Proposal
A) Compliance with the RFQ
Bids must be in strict compliance with this RFQ. Failure to comply with all provisions of the RFQ may
result in disqualification.
B) Acknowledgment of Insurance Requirements
By signing the Insurance Requirements included in this RFQ, Proposer acknowledges these conditions
include Insurance Requirements.
It should be noted by the Proposer that, in order to meet the City's requirements, there may be additional
insurance costs to the Proposer's firm. It is, therefore, imperative that the proposer discuss these
requirements with the Proposer’s insurance agent, as noted on the Insurance Check List, so that
allowances for any additional costs can be made by the Proposer.
The Proposer's obligation under this provision shall not be limited in any way by the agreed upon
contract price, or the Proposer's limit of, or lack of, sufficient insurance protection.
Proposer also understands that the evidence of required insurance may be required within five (5)
business days following notification of its offer being accepted; otherwise, the City may rescind its
acceptance of the Proposer’s bid.
The specific insurance requirements for this solicitation are included as part of this solicitation.
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 12
C) Acknowledgment of Bonding Requirements
By signing its bid, and if applicable, Proposer acknowledges that it has read and understands the
bonding requirements for this bid. Requirements for this solicitation are checked.
Not Applicable
Bid Bond: Shall be submitted with bid response in the form of certified funds, cashiers’ check, or an
irrevocable letter of credit, a cash bond posted with the City Clerk, or bid bond in a sum equal to 5% of
the cost bid. All checks shall be made payable to the City of Edgewater on a bank or trust company
located in the State of Florida and insured by the Federal Deposit Insurance Corporation.
The Bid Bond shall be retained by the City as liquidated damages if the successful Proposer fails to
execute and deliver to the City the unaltered contract, or fails to deliver any required Performance and
Payment Bonds or Certificates of Insurance, all within twenty-one (21) calendar days after receipt of the
Notice of Selection for Award. Bid Bonds shall be executed by a corporate surety licensed under the
laws of the State of Florida to execute such bonds, with conditions that the surety will, upon demand,
forthwith make payment to the City upon said bond. The Bid Bonds of the three (3) highest ranked
Proposers shall be held until the contract has been executed by the successful Proposer and same has
been delivered to the City together with the required bonds and insurance, after which all three (3) Bid
Bonds shall be released to the respective Bidders. All other Bid Bonds shall be released within fourteen
(14) calendar days of the Selection Committee meeting dat e. No bids including alternates shall be
withdrawn within one hundred and eighty (180) days after the bid closing date thereof. If a bid is not
accepted within said time period it shall be deemed rejected and the Bid Bond shall be released to the
Proposer. In the event that the City awards the contract prior to the expiration of the one hundred and
eighty (180) day period without selecting any or all alternates, the City shall retain the right to
subsequently award to the successful Proposer said alternates at a later time and approved by the
Finance Director or designee, and the successful Proposer.
Performance and Payment Bonds: For projects in excess of $200,000, bonds shall be submitted with
the executed contract by Proposers receiving award, and written for 100% of the Contract award
amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall
be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as “A-“ or better as to general policy holders rating
and Class V or higher rating as to financial size category and the amount required shal l not exceed 5%
of the reported policy holders’ surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038.
Should the contract amount be less than $500,000, the requirements of Section 287.0935, F.S. shall
govern the rating and classification of the surety.
All performance security under the subsequent contract shall be in force throughout the final completion
and acceptance of the project awarded.
If the suret y for any bond furnished by Contractor is declared bankrupt, becomes insolvent, its right to
do business is terminated in the State of Florida, or it ceases to meet the requirements imposed by the
Contract Documents, the Contractor shall, within five (5) c alendar days thereafter, substitute another
bond and surety, both of which shall be subject to the Owner’s approval.
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 13
D) Delivery of Qualifications
All qualifications are to be delivered before 11:00 a.m., local time, on or before June 16, 2020 to:
City of Edgewater
City Clerk
104 N. Riverside Drive
Edgewater, Florida 32132
The City shall not bear the responsibility for bids delivered to the City Clerk past the stated date and/or
time indicated, or to an incorrect address by proposer’s personnel or by th e proposer’s outside carrier.
However, the City Clerk, or designee, shall reserve the right to accept bids received after the posted
close time only under the following condition:
The tardy submission of the bid is due to the following circumstances, which shall include but not be
limited to: late delivery by commercial carrier such as Fed Ex, UPS or courier where delivery was
scheduled before the deadline.
Proposers must submit two (2) total copies of the proposal, one (1) original, and one (1) electronic copy
in PDF format, on an USB flash drive.
List the Proposal Number on the outside of the box or envelope and note “Request for Proposal
enclosed.”
E) Evaluation of Bids (Procedure)
The City’s procedure for selecting is as follows:
1. The City Manager shall approve an Evaluation Committee to review all qualifications submitted
in accordance with Statute. At a minimum there will be one member of the Finance Department
as part of the evaluation committee. There shall be a minimum of three members of the
committee, but always an odd number.
2. Request for Qualifications (RFQ) issued.
3. Subsequent to the closing of qualifications, the Purchasing Specialist shall review the
qualifications received and verify whether each proposal appears to be minimally responsive to
the requirements of the published RFQ. In instances where both the Purchasing Specialist and
Project Manager be appointed to the committee as voting members, such meetings shall be open
to the public and the Purchasing Specialist shall endeavor to publicly post prior notice of such
meeting in the lobby of the City Hall three (3) days in advance of all such meetings, but no less
than one (1) day in advance.
4. The committee members shall review each Proposal individually and score each proposal based
on the evaluation criteria state herein.
5. Prior to the first meeting of the evaluation committee, the City will post a notice announcing the
date, time and place of the first committee meeting. Said notice shall be posted in the lobby of
the City Hall not less than three (3) working days prior to the meeting. The City shall also post
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 14
prior notice of all subsequent committee meetings and shall post such notices at least one (1) day
in advance of all subsequent meetings.
6. The committee will compile individual rankings, based on the evaluation criteria as stated herein,
for each proposal to determine committee recommendations. The committee may schedule
presentations or demonstrations from the top-ranked firm(s), and may at their discretion make
site visits, and obtain guidance from third party subject matter experts. The final
recommendation will be decided based on review of scores and consensus of committee.
In general, the City wishes to avoid the ex pense to the City and to proposers of unnecessary oral
interviews. Therefore, the City will make every reasonable effort to achieve the ranking using written
submittals alone. If no single top-ranked firm can be clearly identified by review of the written
submittals alone, then the evaluator(s) will request the Purchasing Agent to schedule the top ranked
firm(s) for oral presentations/interviews.
The City reserves the right to withdraw this RFQ at any time and for any reason, and to issue such
clarifications, modifications, and/or amendments as it may deem appropriate.
Receipt of a proposal by the City or a submission of a proposal to the City offers no rights upon the
Proposer nor obligates the City in any manner.
Acceptance of the proposal does not guarantee issuance of any other governmental approvals.
F) Ambiguity, Conflict, or Other Errors in the RFQ
If a Proposer discovers any ambiguity, conflict, discrepancy, omission, or other error in the RFQ,
Proposer shall immediately notify the Purchasing Specialist, noted herein, of such error in writing and
request modification or clarification of the document. The Purchasing Specialist will make
modifications by issuing a written addendum/revision and will give written notice to all parties who
have received this RFQ from the Finance Department.
The Proposer is responsible for clarifying any ambiguity, conflict, discrepancy, omission, or other error
in the RFQ prior to submitting the proposal or it shall be waived.
G) Proposal, Presentation, and Protest Costs
The City will not be liable in any way for any costs incurred by any proposer in the preparation of its
proposal in response to this RFQ, nor for the presentation of its proposal and/or participation in any
discussions, negotiations, or, if applicable, any protest procedures.
H) Acceptance or Rejection of Qualifications
The right is reserved by the City to waive any irregularities in any proposal, to reject any or all
qualifications, to re-solicit for qualifications, if desired, and upon recommendation and justification by
the City to accept the proposal which in the judgment of the City is deemed the most advantageous for
the public and the City.
Any proposal which is incomplete, conditional, obscure or which contains irregularities of any kind,
may be cause for rejection. In the event of default of the successful proposer, or their refusal to enter
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 15
into the City contract, the City reserves the right to accept the proposal of any other proposer or to
re-advertise using the same or revised documentation, at its sole discretion.
I) Requests for Clarification of Qualifications
Requests by the Purchasing Specialist to a proposer(s) for clarification of proposal(s) shall be in writing.
Proposer’s failure to respond to request for clarification may deem proposer to be non-responsive, and
may be just cause to reject its proposal.
J) Validity of Qualifications
No proposal can be withdrawn after it is filed unless the Proposer makes their request in writing to the
City prior to the time set for the closing of Qualifications.
All qualifications shall be valid for a period of one hundred eighty (180) days from the submission date
to accommodate evaluation and selection process.
K) Response Format
The Qualification shall be deemed an offer to provide services to the City. In submitting a Qualification,
the Proposer declares that he/she understands and agrees to abide by all specifications, provisions, terms
and conditions of same, and all ordinances and policies of the City. The Proposer agrees that if the
contract is awarded to him/her, he/she will perform the work in accordance with the provisions, terms
and conditions of the contract.
To facilitate the fair evaluation and comparison of Qualifications, all Qualifications must conform to the
guidelines set forth in this RFQ. Any portions of the Qualification that do not comply with these
guidelines must be so noted and explained the Acceptance of Conditions section of the Qualification.
However, any Qualification that contains such variances may be considered non-responsive.
Qualifications should be prepared simply and economically, providing a straightforward concise
description of the Proposer’s approach and ability to meet the City’s needs, as stated in the RFQ. All
copies of the Qualification should be bound and tabbed. The utilization of recycled paper for
Qualification submission is strongly encouraged.
The items listed below shall be submitted with each Qualification and should be submitted in the order
shown. Each section should be clearly labeled, with pages numbered and separated by tabs. Failure by a
proposer to include all listed items may result in the rejection of its Qualification.
Title Page:
Title Page shall show the Request for Qualification's subject, title and Qualification number; the firm's
name; the name, address and telephone number of a contact person; and the date of the Qualification.
Table of Contents:
The Table of Contents shall provide listing of all major topics, their associated section number, and
starting page.
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 16
1. Tab I, Management Summary
Provide a cover letter, signed by an authorized officer of the firm, indicating the underlying philosophy
of the firm in providing the services stated herein. Include the name(s), telephone number(s), and
email(s) of the authorized contact person(s) concerning qualification. Submission of a signed
Qualification is Proposer's certification that the Proposer will accept any awards made to him as a result
of said submission of the terms contained therein.
2. Tab II, Corporate Experience and Capacity
The qualification should state the size of the firm, the location of the office from which the work on this
engagement is to be performed and the number and nature of the professional staff to be employed in
this engagement on a full-time basis and the number and nature of the staff to be so employed on a part-
time basis.
3. Tab III, Specialized Expertise of Team Members
The firm should identify the individuals who will provide the services, including resume and experience
in similar work as follows:
Project Team and Previous Experience
• Provide an organizational chart for the project team – including any sub consultants.
• Identify the project manager and each team member who will work on this project.
• For each individual listed above, answer the following questions. Please use a separate page for
each team member.
a. What will be the individual’s role in the project(s)?
b. Where is this individual located?
c. What is the availability of this individual to devote time to the project(s)?
d. How long has this individual been with the firm/project team?
e. Give one example of specific experience relevant to this project.
• Provide one page resume for all key personnel and sub consultants.
• Identify the number of years in business along with a brief historical summary of the firm.
• Provide past experience in providing similar consulting services to governmental entities
• Describe the team’s previous experience in environmental consulting, (one page maximum)
• Describe the team’s familiarity with the City of Edgewater.
• Identify the location of the firm and the team and discuss how that will affect the services
required under this request (one page maximum).
• Provide a client listing and a minimum of four (4) current or previous references, (2) must be in
State of Florida, for similar projects as defined by the Scope of Service herein. Include the term
of the relationship(s), current status and individual, contact name, address, email, and telephone
number.
4. Tab IV, Customer Listing
Provide a listing of all previous customers during the past three years for all work of similar size and
scope. The services provided to these clients should have characteristics as similar as possible to those
requested in this RFQ.
Information provided for each client shall include the following:
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 17
Client name, address, and current telephone number.
Description of services provided.
Time period of the project or contract.
Client’s contact reference name and current telephone number.
Failure to provide complete and accurate client information, as specified here, may result in the
disqualification of your qualification.
The City reserves the right to contact any and all references to obtain, with limitation, ratings for the
following performance indicators includes:
On a scale of 1-10, with 1 being very dissatisfied and ten exceeding your every expectation,
how satisfied were you with the firm’s performance?
What specifically did you like about their approach?
What do you believe were shortcomings or that they could have done better?
Did they meet your schedule requirements?
How were their communications? Were you always kept in the loop?
How responsive were they in addressing problems with the project?
How was the quality/experience/personality of their personnel? (Specifically the project
manager?)
Would you use this firm again?
A uniform sample of references will be checked for each Proposer. Proposers will be scored on a scale
of 1 to 10, with 10 being the highest possible score. This score will also be used in determining the
score to be given to the “past performance” evaluation factor for each qualification.
5. Tab V, Acceptance of Conditions
Indicate any exceptions to the general terms and conditions of the RFQ, and to insurance requirements
or any other requirements listed in the RFQ. If no exceptions are indicated in this tabbed section, it will
be understood that no exceptions to these documents will be considered after the award, or if applicable,
during negotiations
6. Tab VI, Other Documents
Professional Certifications/Licenses
Affiliations and/or memberships
7. Tab VII, Required Form Submittals
Failure to provide the completed required forms may result the submittal being deemed non-responsive.
Required forms:
Standard Professional Services Contract
References Form
Insurance Requirements Acknowledgement
Proposers Checklist
Vendor Info/Proposers Qualifications
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 18
Solicitation Notifications
Declaration Statement/Document Notification Affidavit
Proposal Label
L) Proposal Evaluation Committee and Evaluation Factors
All qualifications will be subject to a review and evaluation process. It is the intent of the City that all
proposers responding to this RFQ, who meet the requirements, will be ranked in accordance with the
criteria established in these documents. The City will consider all responsive and responsible
qualifications received in its evaluation and award process.
Qualifications shall include all of the information solicited in this RFQ, and any additional data that the
Offeror deems pertinent to the understanding and evaluating of the proposal. Proposers should not
withhold any information from the written response in anticipation of presenting the information orally
or in a demonstration, since oral presentations or demonstrations may not be solicited. Each proposer
will be ranked based on the criteria herein addressed.
Proposers submitting the required criteria will have their qualifications evaluated by an evaluation
committee and scored using the Evaluation Criteria listed.
Evaluation Criteria Maximum Points
Summary of Proposer’s Qualifications 35
Experience with Government Municipalities within the
State of Florida and within the region. 35
Location of Primary Office in Florida * 15
Recent, current and projected workloads of the firms 15
Total Points 100
*For clarification regarding the grading of “Location” the following scale will be used:
Primary Office located:
Within City of Edgewater limits – 15 points
Outside of City limits but within South East Volusia County – 10 points
Outside of SE Volusia County – 5 points
During the evaluation process and at the sole discretion of the City, requests for clarification of one or
more proposer submittals may be conducted. This request for clarification may be performed by the
City in a written format, or through scheduled oral interviews. Such clarification request will provide
proposers with an opportunity to answer any questions the City may have on a proposer’s submittal.
Formal Oral Presentations/Interviews (If Requested) (maximum 4 X 2.5 = maximum 10 points)
Drug-Free Workplace: In accordance with Florida Statute 287.087, preference shall be given to
businesses with drug-free workplace programs. Whenever two or more Qualifications which are equal
with respect to quality, and service are received by the City for the procurement of commodities or
contractual services, a Qualification received from a business that furnishes a form certifying that it is a
Drug Free Workplace shall be given preference in the award process. NOTE: In the event, the submitter
wishes to provide items specified above and beyond the stated requirements of this request at “no cost”
to the City of Edgewater, these services should be identified and included in the request response.
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 19
Tie Breaker: In the event of a tie (with each business certifying th at it is a Drug-Free Workplace), both
in individual scoring and in final ranking, the firm with the lowest volume of work on City projects
within the last five (5) years will receive the higher individual ranking. This information will be based
on information provided by the Proposer, subject to verification at the City’s option. If there is a
multiple firm tie in either individual scoring or final ranking, the firm with the lowest volume of work
shall receive the higher ranking, the firm with the next lowest volume of work shall receive the next
highest ranking and so on. If neither vendor has performed in work in the last five years, the preference
will be given to the Proposer within the city limits or principal office closest to City Hall.
7) Contract / Agreement and All Required Forms
Required forms:
Standard Professional Services Contract
References Form
Insurance Requirements Acknowledgement
Proposers Checklist
Vendor Info/Proposers Qualifications
Solicitation Notifications
Declaration Statement/Document Notification Affidavit
Proposal Label
PROFESSIONAL SERVICES AGREEMENT
ENVIRONMENTAL CONSULTING SERVICES
Request for Qualification (RFQ) #20-DS-009
THIS AGREEMENT is made and entered into this ________ day of ____, 2020, by and
between , duly authorized to conduct
business in the State of Florida and whose address ___________________________________
is, hereinafter, called “CONSULTANT” and the CITY OF EDGEWATER, a political
subdivision of the State of Florida, whose address is 104 North Riverside Drive, Edgewater, FL
32132, hereinafter called “CITY”.
SECTION 1. AGREEMENT. The terms of this Agreement, together with the
incorporation of the terms and conditions of the Request for Qualifications (RFQ #20-DS-009),
and any exhibits, schedules and attachments hereto, and any and all amendments relating to
same, and any and all submittals from CONSULTANT, constitute the entire Agreement between
CITY and CONSULTANT. This Agreement is the final, complete and exclusive expression of
the terms and conditions of the parties’ Agreement. Any and all prior agreements,
representations, negotiations, and understandings made by the parties, oral or written, expressed
or implied, are hereby superseded and merged herein.
SECTION 2. TERM OF AGREEMENT. The term of this Agreement shall be for an initial
period of three (3) years from the date of award. At the option of the parties, this Agreement
may be renewed for two (2) additional one (1) year terms. Renewal options may be exercised at
the discretion of the City based on performance of the company and adherence to the terms and
conditions set forth in the RFQ documents. The City retains the sole right to determine whether
the renewal option shall be granted.
SECTION 3. COMPENSATION. For Services rendered, the CITY shall pay the
CONSULTANT a lump-sum fee, including or excluding reimbursable expenses as mutually
agreed upon. Unless otherwise agreed in a Scope of Services, the CONSULTANT will invoice
the City monthly based upon the CONSULTANT’s estimate of the portion of the total Services
actually completed at the time of billing.
SECTION 4. REIMBURSABLE EXPENSES. “Reimbursable Expenses” means the
actual, necessary and reasonable expenses incurred directly or indirectly in connection with the
Project for: transportation and subsistence incidental thereto for travel; toll telephone calls and
facsimiles; reproduction of reports, drawings and specifications, and similar Project-related
items; as provided in the City’s Purchasing Policy.
SECTION 5. NOTICES. Whenever either party desires to give notice unto the other, it
must be given by written notice, sent by registered or certified United States mail, return receipts
requested, addressed to the party for whom it is intended at the place last specified. The place
for giving of notice shall remain such until it shall have been changed by written notice in
compliance with the provisions of this Section. For the present, the parties designate the
following as the respective places for giving of notice, to-wit:
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 21
For City: For Consultant:
Robin L. Matusick, City Clerk , (Name, Title)
City of Edgewater . (Company)
104 N. Riverside Drive (Address)
Edgewater, FL 32132 (City, State, Zip)
(386)424-2400 #1203 (Phone)
SECTION 6. RIGHTS AT LAW RETAINED. The rights and remedies of CITY,
provided for under this Agreement, are in addition and supplemental to any other rights and
remedies provided by law.
SECTION 7. CONTROLLING LAW, VENUE, ATTORNEY’S FEES. This
Agreement is to be governed, construed, and interpreted by, through and under the laws of
Florida. Venue for any litigation between the parties to this Agreement shall be in the County of
Volusia, Florida and any trial shall be non-jury. Each party agrees to bear its own costs and
attorney’s fees relating to any dispute arising under this Agreement.
SECTION 8. MODFICATIONS TO AGREEMENT. This Agreement and any
exhibits, amendments and schedules may only be amended, supplemented, modified or canceled
by a written instrument duly executed by the parties hereto of equal dignity herewith.
SECTION 9. SEVERABILITY. If, during the term of this Agreement, it is found that a
specific clause or condition of this Agreement is illegal under federal or state law, the remainder
of the Agreement not affected by such a ruling shall remain in force and effect.
SECTION 10. WAIVER OF JURY TRIAL. THE CITY AND CONSULTANT
HAVE SPECIFICALLY WAIVED THE RIGHT TO A JURY TRIAL CONCERNNG ANY
DISPUTES WHICH MAY ARISE CONCERNING THIS AGREEMENT.
SECTION 11. NON-WAIVER. No indulgence, waiver, election or non-election by
CITY under this Agreement shall affect CONSULTANT’s duties and obligations hereunder.
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 22
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement
on the date written above for execution by CITY.
WITNESSES: CITY OF EDGEWATER
_____________________________ __________________________________
Glenn A. Irby, City Manager
_____________________________ __________________________________
Robin L. Matusick, City Clerk
Dated: ___________________________
WITNESSES: FIRMS
______________________________ ______________________________ By: ________________________________
,
______________________________ Dated:______________________________
Attachments: A. RFQ #20-DS-009
B. Firm Response to RFQ
C. Scope of Service
Approved by the City Council of the City of
Edgewater at a meeting held on this _____
day of ______________, 2020 under
Agenda Item No. ________.
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 23
CITY OF EDGEWATER - TERMS AND CONDITIONS
1. PURCHASE ORDER NUMBER:
THIS PURCHASE ORDER NUMBER AND THE SELLER’S NAME MUST BE CLEARLY SHOWN ON ALL INVOICES, PACKING SLIPS, DELIVERY
RECEIPTS, AND CORRESPONDENCE. FAILURE TO CLEARLY INDICATE THIS PURCHASE ORDER NUMBER MAY RESULT IN THE RETURN OF
INVOICES.
2. ACCEPTANCE:
ALL TERMS AND CONDITIONS OF THIS PURCHASE ORDER SHALL BECOME PART OF THE CONTRACT BETWEEN THE CITY OF EDGEWATER AND
THE VENDOR/SELLER; THE VENDOR’S/SELLER’S DIFFERENT OR ADDITIONAL TERMS WILL NEVER BECOME PART OF THIS CONTRACT.
3. DELIVERY, TITLE & RISK OF LOSS:
TITLE SHALL PASS TO THE CITY OF EDGEWATER ON DELIVERY OF THE CONFORMING GOODS TO THE DESIGNATED LOCATION.
NOTWITHSTANDING ANY AGREEMENT TO PAY FREIGHT, EXPRESS OR OTHER TRANSPORTATION CHARGES, THE RISK OF LOSS OR DAMAGE IN
TRANSIT SHALL BE UPON THE VENDOR/SELLER. DELIVERY SHALL NOT BE COMPLETE UNTIL THE GOODS AND OR SERVICES HAVE BEEN
RECEIVED, INSPECTED, AND ACCEPTED BY THE CITY OF EDGEWATER.
COLLECT SHIPMENTS WILL NOT BE ACCEPTED IN THE EVENT THAT THE CITY AGREES TO PAY THE FRIEGHT, ALL FREIGHT CHARGES SHALL BE
FULLY PREPAID AND INCLUDED ON THE INVOICE. THE ORIGINAL BILL MUST BE INCLUDED WITH THE INVOICE.
4. WARRANTY:
THE VENDOR/SELLER WARRANTS THAT THE GOODS AND/OR SERVICES SUPPLIED HEREUNDER WILL BE OF GOOD WORKMANSHIP AND OF
PROPER MATERIALS, FREE FROM DEFECTS AND IN ACCORDANCE WITH SPECIFICATIONS. IF THE VENDOR/SELLER KNOWS THE CITY’S
INTENDED USE, THE VENDOR/SELLER WARRANTS THAT THE GOODS AND/OR SERVICES ARE SUITABLE FOR THE INTENDED USE.
5. REMEDIES:
REGARDLESS OF WHETHER GOODS ARE BEING SOLD, LICENSED OR LEASED OR WHETHER SERVICES ARE BEING PERFORMED, THE
VENDOR/SELLER AND THE CITY OF EDGEWATER AGREE THAT BOTH PARTIES HAVE ALL THE UNIFORM COMMERCIAL CODE RIGHTS, DUTIES,
AND REMEDIES AVAILABLE.
6. CONFLICT OF LAWS:
THIS AGREEMENT TO PURCHASE AND THE PERFORMANCE OF THE PARTIES HEREUNDER SHALL BE CONSTRUED WITH AND GOVERNED BY
THE LAWS OF THE CITY OF EDGEWATER AND THE STATE OF FLORIDA.
7. MODIFICATIONS:
NO MODIFICATION IN PRICE, DELIVERY, METHOD OR SCHEDULE, QUANTITY, QUALITY, SPECIFICATIONS OR ANY OTHER TERM OF THE
CONTRACT WILL BE EFFECTIVE UNLESS AGREED TO IN WRITING, AND SIGNED BY AN AUTHORIZED PURCHASING AGENT.
8. TAXES:
THE CITY OF EDGEWATER FLORIDA IS EXEMPT FROM THE PAYMENT OF ALL FEDERAL EXCISE TAXES AND SALES TAXES OF THE STATE OF
FLORIDA, AND GENERALLY ALL OTHER STATE GOVERNMENTS. VENDOR/SELLER SHALL FURNISH THE PROPER EXEMPTION CERTIFICATE
State of Florida sales tax exemption number: 85-8013848356C7
Federal Employee Identification number: 59-6000-314
9. PATENTS & ROYALTIES:
THE VENDOR/SELLER, WITHOUT EXCEPTION, SHALL INDEMNIFY AND SAVE HARMLESS THE CITY OF EDGEWATER AND ITS EMPLOYEES FROM
LIABILITY OF ANY NATURE OF KIND, INCLUDING COSTS AND EXPENSES FOR OR ON ACCOUNT OF ANY COPYRIGHTED, PATENTED OR
UNPATENTED INVENTION, PROCESS OR ARTICLE MANUFACTURED OR SUED IN THE PERFORMANCE OF THE CONTRACT, INCLUDING ITS USE
BY THE CITY OF EDGEWATER. IF THE VENDOR/SELLER USES ANY DESIGN, DEVICE, OR MATERIALS COVERED BY LETTER, PATENT OR
COPYRIGHT, IT IS MUTUALLY AGREED AND UNDERSTOOD WITHOUT EXCEPTION THAT THE LISTED PRICES SHALL INCLUDE ALL ROYALTIES OR
COST ARISING FROM THE USE OF SUCH DESIGN, DEVICE OR MATERIALS IN ANY WAY INVOLVED WITH THE WORK.
10. INVOICING/PAYMENTS:
FURNISH ALL INVOICES IN DUPLICATE AND MAIL TO THE ADDRESS INDICATED ON THE FRONT. SEND A SEPARATE INVOICE FOR EACH
SHIPMENT. INCLUDE THE CORRECT PURCHASE ORDER NUMBER ON EACH INVOICE. UNLESS PREVIOUSLY AGREED UPON BY BOTH THE CITY
AND VENDOR, ALL INVOICING AND PAYMENTS WILL BE AS OUTLINED IN THE (LOCAL GOVERNMENT PROMPT PAYMENT ACT (FS 218. PART
VII).
11. PRICES:
IF PRICES ARE HIGHER THAN SPECIFIED, DO NOT SHIP WITHOUT THE PURCHASING AGENTS PRIOR WRITTEN APPROVAL.
12. CLEAN HANDS:
BY ACCEPTING THIS CONTRACT, THE SELLER WARRANTS THAT NEITHER THE BUSINESS, NOR ANY OFFICER OR SIGNIFICANT STAKEHOLDER OF
THE BUSINESS IS IN VIOLATION OF THE CITY OF EDGEWATER CODE AND DO NOT OWE THE CITY ANY PAST DUE DEBT. THE SELLER
SPECIFICALLY AGREES THAT THE CITY MAY WITHHOLD ANY MONEY OWED THE SELLER FROM THIS CONTRACT FOR ANY EXISTING CODE
VIOLATIONS AND/OR PAST DUE DEBT. IF THE SELLER MISREPRESENTS THE STATUS OF THE BUSINESS, ANY OFFICER OR SIGNIFICANT
STAKEHOLDER, THE CITY WILL CONSIDER THIS A MATERIAL DEFECT OF THIS CONTRACT AND SHALL HAVE THE RIGHT TO IMMEDIATELY
TERMINATE IT.
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 24
REFERENCES FORM
Provide the business names, contact persons and telephone numbers of five (5) references for which the
firm has provided services described in this proposal for three (3) years or more with the last five (5)
years. Include relationships with governmental agencies. It is our intent to contact these references during
the evaluation process.
1. Name of Company:
Address:
Point of Contact: Phone #:
Service(s) Provided:
Dates of Service:
2. Name of Company:
Address:
Point of Contact: Phone #:
Service(s) Provided:
Dates of Service:
3. Name of Company:
Address:
Point of Contact: Phone #:
Service(s) Provided:
Dates of Service:
4. Name of Company:
Address:
Point of Contact: Phone #:
Service(s) Provided:
Dates of Service:
5. Name of Company:
Address:
Point of Contact: Phone #:
Service(s) Provided:
Dates of Service:
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 25
INSURANCE REQUIREMENTS
INSURANCE TYPE REQUIRED LIMITS
===================================================================
1. Worker's Compensation Statutory Limits of Florida Statutes, Chapter440
and all Federal Government Statutory Limits
and Requirements.
2. Commercial General Liability Bodily Injury & Property Damage
(Occurrence Form) patterned
after the current I.S.O form $1,000,000 single limit per occurrence
with no limiting endorsements.
3. Indemnification: To the maximum extent permitted by Florida law, the
Contractor/Vendor/Consultant shall indemnify and hold harmless the City of Edgewater, its
officers and employees from any and all liabilities, damages, losses and costs, including, but not
limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the Contractor/Vendor/Consultant or anyone
employed or utilized by the Contractor/Vendor/Consultant in the performance of this Agreement.
This indemnification obligation shall not be construed to negate, abridge or reduce any other
rights or remedies which otherwise may be available to an indemnified party or person described
in this paragraph.
This section does not pertain to any incident arising from the sole negligence of the City of Edgewater.
4. Automobile Liability $ 500,000 Each Occurrence
Owned/Non-owned/Hired
Automobile Included
5. Other Insurance as indicated below:
Errors and Omissions or Professional $ 1,000,000 Per Occurrence
Malpractice Coverage
6. Aircraft Liability $1,000,000 each occurrence combined single limit for bodily injury
liability and property damage liability.
7. Contractor shall ensure that all subcontractors comply with the same insurance
requirements that he is required to meet. The same Contractor shall provide City with certificates of
insurance meeting the required insurance provisions.
8. The City of Edgewater must be named as "ADDITIONAL INSURED" on the Insurance
Certificate for Commercial General Liability where required.
9. The City of Edgewater shall be named as the Certificate Holder. NOTE --The "Certificate
Holder" should read as follows:
City of Edgewater
Edgewater, Florida
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 26
No City Division, Department, or individual name should appear on the Certificate. No other format
will be acceptable.
10. Thirty (30) Days Cancellation Notice required.
11. The Certificate must state the RFQ Number and City Hall Roof.
= = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = =
PROPOSER’S AND INSURANCE AGENT’S STATEMENT:
We understand the insurance requirements of these specifications and that the evidence of insurability may
be required within five (5) days of the award of RFQ.
Company Authorized Signature
Date Printed Name & Title
____________________________
Insurance Agency
____________________________
Signature of Proposer’s Agent
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 27
PROPOSER CHECK LIST
I M P O R T A N T: Please read carefully, sign in the spaces indicated and return with
your Bid.
Proposer should check off each of the following items as the necessary action is completed:
The standard contract/ agreement has been signed and included.
All information as requested in the Vendor Information/Proposer’s Qualification Form is
included.
All required applicable forms and notifications have been signed and included (including
but not limited to CDBG required forms
Any addenda have been signed and included.
The mailing envelope has been addressed to:
CITY CLERK
City of Edgewater
104 N. Riverside Dr.
Edgewater, Florida 32132
The mailing envelope must be sealed and marked with Bid Number “RFQ 20-DS-
009”, Bid Title “ENVIRONMENTAL CONSULTING SERVICES” and Due Date
June 16, 2020 @ 11:00 am”.
The Bid will be mailed or delivered in time to be received no later than the specified due
date and time. (Otherwise Bid cannot be considered.)
ALL COURIER-DELIVERED BIDS MUST HAVE THE RFQ NUMBER AND BID
NAME ON THE OUTSIDE OF THE COURIER PACKET
NOTE: Failure to include any required forms/notifications/documents may result in the
submittal being deemed non-responsive
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 28
VENDOR INFORMATION/PROPOSERS QUALIFICATION FORM
Federal Employer Identification Number:
Firm Name:
Mailing Address: _________________________________________
Telephone No.: Fax No.:
Email Address: Web Address:
If remittance address is different from the mailing address so indicate below.
Firm Name:
Remittance Address:
Submitted by:
Name & Title Printed:
TYPE OF FIRM:
Corporation/Years in Business: ______. If firm is a corporation, please list state in which it is
incorporated: _______________. If firm is a corporation, by signing this form, Proposer certifie s that the
firm is authorized to do business in the State of Florida.
Partnership/Years in Business: ______
Sole Proprietorship/Years in Business: ______
Other: Please list: _________________ ______
LIST MAJOR WORK PRESENTLY UNDER CONTRACT:
% Completed Project Contract Amount
_____________________________________________________________ $ _______________
_____________________________________________________________ $ _______________
LIST CURRENT PROJECTS ON WHICH YOUR FIRM IS THE CANDIDATE FOR AWARD:
______________________________________________________________________________
______________________________________________________________________________
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 29
Have you, at any time, failed to complete a project? Yes No
STATEMENT OF LITIGATION:
Are there any judgments, claims or suits pending or outstanding by or against you?
Yes No
If the answer to either question is yes, submit details on separate sheet. List all lawsuits that have been filed by or
against your firm in the last five (5) years:
FEES:
List total fees for work done on all City projects in the past five (5) years, whether as an individual firm or as
part of a joint venture. Fees must be listed individually by contract or project and then summarized as a
total dollar amount. Attach additional page if necessary.
City projects:
$________________Total Fees for work done on all City projects
REFERENCES:
Bank(s) Maintaining Account(s): ____________________________________________________
______________________________________________________________________________
Surety/Underwriter: (if required)_____________________________________________________
______________________________________________________________________________
Pursuant to information for prospective Proposers for the above-mentioned proposed project, the
undersigned is submitting the information as required with the understanding that it is only to assist in
determining the qualifications of the organization to perform the type and magnitude of work intended, and
further, guarantee the truth and accuracy of all statements herein made. We will accept your determination
of qualifications without prejudice.
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 30
SOLICITATION
NOTIFICATIONS/AFFIDAVIT
CONFLICT OF INTEREST DISCLOSURE
The award of this contract is subject to the provisions of Chapter 112, Florida Statutes. All Firms must
disclose within their bid/proposal to the City of Sebastian the name of any officer, director, or agent who
is also an employee of the City of Sebastian (hereinafter the “City”). Furthermore, all firms must
disclose the name of any City employee who owns, directly or indirectly, an interest of more than five
percent (5%) in the firm of any of its branches.
The purpose of this disclosure is to give the City the information needed to identify potential conflicts of
interest for evaluation by the team members and other key personnel involved in the award of this
contract.
The term “conflict of interest” refers to situations in which financial or other personal consideration may
adversely affect, or have the appearance of adversely affecting, an employee’s professional judgment in
exercising any City duty or responsibility in administration, management, instruction, research, or other
professional activities.
Please submit to the City all information on any potential conflict of interest related to provi sion of the
goods or services requested in this Solicitation.
DRUG-FREE WORKPLACE PROVISIONS
In accordance with Florida Statue 287.087, firm certifies that:
1. Publish a written statement notifying that the unlawful manufacture, distribution, dispensing,
possession or use of a controlled substance is prohibited in the workplace named above and
specifying actions that will be taken against violations of such prohibition.
2. Informs employees about the dangers of drug abuse in the work place, the firm’s policy o f
maintaining a drug free working environment, and available drug counseling, rehabilitation,
and employee assistance programs, and the penalties that may be imposed upon employees for
drug use violations.
3. Gives each employee engaged in providing commodities or contractual services that are under
bid or proposal, a copy of the statement specified above.
4. Notifies the employees that as a condition of working on the commodities or contractual and
will notify the employer of any conviction of, plea of guilty or nolo contendere to, any
violation of Chapter 1893, or of any controlled substance law of the State of Florida or the
United States, for a violation occurring in the work place, no later than five (5) days after such
conviction, and requires employees to sign copies of such written (*) statement to
acknowledge their receipt.
5. Imposes a sanction on, or requires the satisfactory participation in, a drug abuse assistance or
rehabilitation program, if such is available in the employee’s community, by any employee
who is so convicted.
6. Makes a good faith effort to continue to maintain a drug free work place through the
Implementation of the drug free workplace program.
PUBLIC ENTITY CRIMES NOTIFICATION
Florida Statutes, Paragraph 287.133(2)(a), A person or affiliate who has been placed on the convicted
vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 31
contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a
contract with a public entity for the construction or repair of a public building or public work; may not
submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or
perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public
entity; and may not transact business with any public entity in excess of the threshold amount provided
in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the
convicted vendor list.
IMMIGRATION LAWS NOTIFICATION
The City will not intentionally award City contracts to any Firm who knowingly employs unauthorized
alien workers, constituting a violation of the employment provisions contained in an 8 U.S.C. Section
1324 a(e) (Section 274A (e) of the Immigration and Nationality Act (“INA”).
NON-COLLUSIVE AFFIDAVIT
The firm and its officers, partners, owners, agents, representatives, employees or parties in interest,
swears and attests that it is fully informed respecting the preparation and contents of the attached
Solicitation, and of all pertinent circumstances respecting the provision of the goods or services to the
City of Sebastian. The offer or submittal being made is genuine and is not collusive or a sham.
I certify that all information contained in the submittal is truthful to the best of my knowledge and
belief. I further certify, under oath, that this submittal is made without any colluded, conspired,
connived or agreed, directly or indirectly, with any other firm, person or corporation responding to this
solicitation for the same product or service. I certify that the offer quoted/proposed in the attached
submission is fair and proper and are not tainted by collusion, conspiracy, connivance, or unlawful
agreement on the part of the firm or any other of its agents, representatives, owners, employees or
parties in interest, including this affidavit.
EMPLOYMENT ELIGIBILITY VERIFICATION SYSTEM (E-VERIFY)
ACKNOWLEDGMENT
Firm acknowledges and agrees to utilize the U.S. Department of Homeland Security’s Employment
Eligibility Verification System (E-Verify) to do the following:
1. Enroll in the U.S. Department of Homeland Security’s E-Verify system;
2. Utilize E-Verify to verify the employment eligibility of all new employees hired during the
term of the Contract;
3. Utilize E-Verify to verify the employment eligibility of all employees assigned to the Contract;
and
4. Expressly require any subcontractors performing work or providing services pursuant to the
Contract to likewise utilize E-Verify to verify the employment eligibility of all new employees
hired by the subcontractor during the Contract term.
SCRUTINIZED VENDOR CERTIFICATION
1. Firm hereby certifies under penalties of perjury, as of the date of this solicitation to provide
goods and/or services to the City of Sebastian, that it:
2. Does not participate in a boycott of Israel; and
3. Is not on the Scrutinized Companies that Boycott Israel List; and
4. Is not on the Scrutinized Companies with Activities in Sudan List; and
5. Is not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List;
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 32
and
6. Has not engaged in business operations in Syria.
Submitting a false certification shall be deemed a material breach of contract. The City of Sebastian
shall provide notice, in writing, to the Contractor of the City’s determination concerning the false
certification. The Contractor shall have ninety (90) days following the receipt of the notice to respond
in writing and demonstrate that the determination of false certification was made in error. If the
Contractor does not demonstrate that the City’s determination of false certification was made in error
then the City shall have the right to terminate the contract and seek civil remedies pursuant to Florida
Statute § 287.135.
Section 287.135, Florida Statutes, prohibits state agencies and departments, and local government
entities from: 1) Contracting with companies for goods or services in any amount if at the time of
bidding on, submitting a proposal for, or entering into or renewing a contract if the company is on the
Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, F.S. or is
engaged in a boycott of Israel; and 2) Contracting with companies, for goods or services over
$1,000,000.00 that are on either the Scrutinized Companies with activities in the Iran Petroleum
Energy Sector list, created pursuant to s. 215.473, or are engaged in business operations in Syria.
NO LOBBYING NOTIFICATION
All consultants, firms or individuals are hereby placed on notice that any communication, whether
written or oral, with City of Edgewater elected officials or any other staff or outside individuals
working with the City in respect to this request (with exception of the Purchasing personnel
designated to receive requests for interpretation or corrections) is prohibited. These persons shall not
be lobbied, either individually or collectively, regarding any request for bid, proposals, qualifications
and/or any other solicitations released by the City of Edgewater. To do so is grounds for immediate
disqualification from the selection process. The selection process is not considered final until such
time as the City of Edgewater, Mayor, and City Council have made a final and conclusive
determination.
DEBARMENT AND SUSPENSION CERTIFICATION
The prospective primary participant certifies to the best of its knowledge and belief that it and its
principals:
a. Are not presently debarred, suspended, proposed for disbarment, declared ineligible, or
voluntarily excluded from covered transactions by any Federal department or agency;
b. Have not within a three-year period preceding this application been convicted of had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (Federal, State, or Local)
transaction or contract under a public transaction; violation of Federal or State antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State or local) with commission of any of the offenses enumerated in
paragraph (1)(b) of this certification; and
d. Have not within a three-year period preceding this application had one or more public
transactions (Federal, State or local) terminated for cause or default.
Where the prospective primary participant is unable to certify to any of the statements in this
certification, such prospective primary participant shall attach an explanation to this submittal.
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 33
PUBLIC ACT 2016-20 PUBLIC RECORDS REQUIREMENTS
RECORDS / AUDITS
The City of Edgewater is a public agency subject to Chapter 119, Florida Statutes. The Contractor shall
comply with Florida’s Public Records Law. Specifically, the Contractor shall:
a. Keep and maintain public records required by the City in order to perform the service;
b. Upon request from the City’s custodian of public records, provide the public agency with
a copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in this chapter or as
otherwise provided by law.
c. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for the
duration of the contract term and following completion of the contract if the contractor
does not transfer the records to the City.
Upon completion of the contract, transfer, at no cost to the City, all public records in possession of the
Contractor, or keep and maintain public records required by the City to perform the service. If the
Contractor transfers all public records to the City upon completion of the contract, the Contractor shall
destroy any duplicate public records that are exempt or confidential and exempt from public records
disclosure requirements. If the Contractor keeps and maintains public records upon completion of the
contract, the Contractor shall meet all applicable requirements for retaining public records. All records
stored electronically must be provided to the City, upon request from the City’s custodian of public
records in a format that is compatible with the information technology systems of the City.
During the term of the contract, the Contractor shall maintain all books, reports and records in accordance
with generally accepted accounting practices and standards for records directly related to this contract. The
form of all records and reports shall be subject to the approval of the City Clerk. The Contractor agrees to
make available to the City Clerk, during normal business hours and in Volusia County, all books of account,
reports and records relating to this contract.
PUBLIC RECORDS CUSTODIAN
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT:
CITY CLERK’S OFFICE
CITY OF EDGEWATER
104 N. RIVERSIDE DRIVE
EDGEWATER, FL 32132
(386)424-2400 X 1102
CITYCLERK@CITYOFEDGEWATER.ORG
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 34
DECLARATION STATEMENT/DOCUMENT NOTIFICATION AFFIDAVIT
Dear Mayor and Council Members:
The undersigned, as Proposer (herein used in the masculine, singular, irrespective of actual
gender and number) declares that he is the only person interested in this bid or in the contract to
which this bid pertains, and that this bid is made without connection or arrangement with any
other person and this bid is in every respect fair and made in good faith, without collusion or
fraud.
The Proposer further declares that he has complied in every respect with all the Instructions to
Proposers issued prior to the opening of bids, and that he has satisfied himself fully relative to all
matters and conditions with respect to the general condition of the contract to which the bid
pertains. In addition, the Proposer acknowledges and affirms understanding and compliance
with all additional requirements, forms, terms and conditions included in this solicitation
document.
The Proposer puts forth and agrees, if this bid is accepted, to execute an appropriate City
document for the purpose of establishing a formal contractual relationship between him, and the
City, for the performance of all requirements to which the bid pertains. The Proposer states that
the bid is based upon the bid documents listed by RFQ #20-DS-009.
I, acknowledge that I have legal authorization to
(printed name)
contractually bind .
(Company Name)
I further acknowledge that as part of my response to this solicitation, I have read and reviewed
copies of the following documents/notifications, attached:
Conflict of Interest Affidavit
Drug Free Workplace Certification
Public Entity Crimes Statement
Immigration Laws Notification
Non -Collusion Affidavit of Prime Bidder
Employment Eligibility Verification System (E-Verify) Acknowledgement
Scrutinized Companies pursuant to FS Sections 287.135 and 215.473
No Lobbying Notification
Debarment and Suspension Certifications
Public Records Requirements
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 35
I hereby swear or affirm that I have read and that I understand and accept all the requirements
and regulations imposed by the above-referenced documents and that I acknowledge and accept
that the above-referenced documents and all terms and conditions contained therein are included
in the response to this solicitation.
Company Printed Name & Title
Authorized Signature Date
STATE OF _____________ COUNTY OF ______________________
Sworn to (or affirmed) and subscribed before me by means of ☐ physical presence or ☐ online
notarization,
this _____ day of, 20 , by . Personally Known OR Produced
Identification,
Type of Identification Produced .
(Signature of Notary Public) Notary Stamp/Seal
RFQ 20-DS-009 – Environmental Consulting Services for the City of Edgewater 36
Cut and use this label for Bid Package
CITY OF EDGEWATER
CITY CLERK
104 N. RIVERSIDE DRIVE
EDGEWATER, FL 32132
RFQ 20-DS-009
ENVIRONMENTAL
CONSULTING SERVICES
Due Date/Time
June 16, 2020 – 2:00 PM
Summary of
Proposer’s
Qualifications
Experience with
Government
Municipalities
within FL/the
region
Location of Primary
Office in Florida
Recent, current and
projected workloads
of the firms
TOTAL Rank Order
Evaluator Company Name 105 points available 105 points available 45 points available 45 points available
300 total
points
Totals Young Bear Environmental 98 98 45 42 283 1
Totals Biotech Consulting Inc 96 83 15 43 237 9
Totals Zev Cohen Associates 105 105 15 44 269 3
Totals Environmental Solutions & Innovations Inc 103 83 15 43 244 8
Totals CPH 103 105 15 44 267 4
Totals Environmental Resource Solutions 97 90 15 37 239 11
Totals Biological Consulting Services Inc 99 102 30 44 275 2
Totals Dewberry Engineers Inc 97 101 15 38 251 5
Totals Ecological Associates Inc 97 92 15 38 242 7
Totals ANAMAR Environmental Consulting Inc 93 87 15 37 232 10
Totals The NDN Company 94 87 15 42 238 8
Totals DMC 81 100 30 37 248 6
Master Grading Sheet
6/23/2020 10:00
RFQ 20-DS-009 - Environmental Consulting Services for the City of Edgewater
PROFESSIONAL SERVICES AGREEMENT
ENVIRONMENTAL CONSULTING SERVICES
Request for Qualification (RFQ) #20-DS-009
TIDS AGREEMENT is made and entered into this ____ day of __ , 2020, by and
between Biological Consulting Services, Inc. ' duly authorized to conduct business in the State of Florida and whose address 208 Rush Street, New Smyrna Beach, FL 32168
is, hereinafter, called "CONSULTANT" and the CITY OF EDGEWATER, a political
subdivision of the State of Florida, whose address is 104 North Riverside Drive, Edgewater, FL
3 213 2, hereinafter called "CITY".
SECTION 1. AGREEMENT. The terms of this Agreement, together with the
incorporation of the terms and conditions of the Request for Qualifications (RFQ #20-DS-009),
and any exhibits, schedules and attachments hereto, and any and all amendments relating to
same, and any and all submittals from CONSULTANT, constitute the entire Agreement between CITY and CONSULT ANT. This Agreement is the final, complete and exclusive expression of
the terms and conditions of the parties' Agreement. Any and all prior agreements,
representations, negotiations, and understandings made by the parties, oral or written, expressed
or implied, are hereby superseded and merged herein.
SECTION 2. TERM OF AGREEMENT. The term of this Agreement shall be for an initial
period of three (3) years from the date of award. At the option of the parties, this Agreement
may be renewed for two (2) additional one (1) year terms. Renewal options may be exercised at
the discretion of the City based on performance of the company and adherence to the terms and
conditions set forth in the RFQ documents. The City retains the sole right to determine whether
the renewal option shall be granted.
SECTION 3. COMPENSATION. For Services rendered, the CITY shall pay the
CONSULT ANT a lump-sum fee, including or excluding reimbursable expenses as mutually
agreed upon. Unless otherwise agreed in a Scope of Services, the CONSULTANT will invoice
the City monthly based upon the CONSULTANT's estimate of the portion of the total Services
actually completed at the time of billing.
SECTION 4. REIMBURSABLE EXPENSES. "Reimbursable Expenses" means the
actual, necessary and reasonable expenses incurred directly or indirectly in connection with the
Project for: transportation and subsistence incidental thereto for travel; toll telephone calls and
facsimiles; reproduction of reports, drawings and specifications, and similar Project-related
items; as provided in the City's Purchasing Policy.
SECTION 5. NOTICES. Whenever either party desires to give notice unto the other, it
must be given by written notice, sent by registered or certified United States mail, return receipts
requested, addressed to the party for whom it is intended at the place last specified. The place
for giving of notice shall remain such until it shall have been changed by written notice in
compliance with the provisions of this Section. For the present, the parties designate the
following as the respective places for giving of notice, to-wit:
RFQ 20-DS-009 - Environmental Consulting Services for the City of Edgewater
For City:
Robin L. Matusick, City Clerk
City of Edgewater
104 N. Riverside Drive
Edgewater, FL 32132
(386)424-2400 91203
For Consultant:
Joe H. Young III President (Name, Title)
Biological Consulting Services, Inc. _ (Company)
208 Rush Street (Address)
New Smyrna Beach, FL 32168 (City, State, Zip)
(386) 423-3402 (Phone)
SECTION 6. RIGHTS AT LAW RETAINED. The rights and remedies of CITY,
provided for under this Agreement, are in addition and supplemental to any other rights and
remedies provided by law.
SECTION 7. CONTROLLING LAW, VENUE, ATTORNEY'S FEES. This
Agreement is to be governed, construed, and interpreted by, through and under the laws of
Florida. Venue for any litigation between the parties to this Agreement shall be in the County of
Volusia, Florida and any trial shall be non jury. Each party agrees to bear its own costs and
attorney's fees relating to any dispute arising under this Agreement.
SECTION 8. MODFICATIONS TO AGREEMENT. This Agreement and any
exhibits, amendments and schedules may only be amended, supplemented, modified or canceled
by a written instrument duly executed by the parties hereto of equal dignity herewith.
SECTION 9. SEVERABILITY. If, during the term of this Agreement, it is found that a
specific clause or condition of this Agreement is illegal under federal or state law, the remainder
of the Agreement not affected by such a ruling shall remain in force and effect.
SECTION 10. WAIVER OF JURY TRIAL. THE CITY AND CONSULTANT
HAVE SPECIFICALLY WAIVED THE RIGHT TO A JURY TRIAL CONCERNNG ANY
DISPUTES WHICH MAY ARISE CONCERNING THIS AGREEMENT.
SECTION 11. NON -WAIVER. No indulgence, waiver, election or non -election by
CITY under this Agreement shall affect CONSULTANT's duties and obligations hereunder.
RFQ 20 -DS -009 — Environmental Consulting Services for the City of Edgewater 21
IN WITNESS WHEREOF,the parties hereto have made and executed this Agreement
on the date written above for execution by CITY.
WITNESSES:CITY OF EDGEWATER
Glenn A.Irby,City Manager
Robin L.Matusick,City Clerk
Dated:_
WIT~d-.e.#l~
President
Dated:_
Attachments:A.RFQ #20-DS-009
B.Firm Response to RFQ
C.Scope of Service
Approved by the City Council of the City of
Edgewater at a meeting held on this _
day of ,2020 under
Agenda Item No._
CITY OF EDGEWATER
TERMS AND CONDITIONS
1. PURCHASE ORDER NUMBER:
THIS PURCHASE ORDER NUMBER AND THE SELLER’S NAME MUST BE CLEARLY SHOWN ON ALL INVOICES, PACKING SLIPS, DELIVERY RECEIPTS, AND
CORRESPONDENCE. FAILURE TO CLEARLY INDICATE THIS PURCHASE ORDER NUMBER MAY RESULT IN THE RETURN OF INVOICES.
2. ACCEPTANCE:
ALL TERMS AND CONDITIONS OF THIS PURCHASE ORDER SHALL BECOME PART OF THE CONTRACT BETWEEN THE CITY OF EDGEWATER AND THE
VENDOR/SELLER; THE VENDOR’S/SELLER’S DIFFERENT OR ADDITIONAL TERMS WILL NEVER BECOME PART OF THIS CONTRACT.
3. DELIVERY, TITLE & RISK OF LOSS:
TITLE SHALL PASS TO THE CITY OF EDGEWATER ON DELIVERY OF THE CONFORMING GOODS TO THE DESIGNATED LOCATION. NOTWITHSTANDING ANY
AGREEMENT TO PAY FREIGHT, EXPRESS OR OTHER TRANSPORTATION CHARGES, THE RISK OF LOSS OR DAMAGE IN TRANSIT SHALL BE UPON THE
VENDOR/SELLER. DELIVERY SHALL NOT BE COMPLETE UNTIL THE GOODS AND OR SERVICES HAVE BEEN RECEIVED, INSPECTED, AND ACCEPTED BY THE
CITY OF EDGEWATER.
COLLECT SHIPMENTS WILL NOT BE ACCEPTED IN THE EVENT THAT THE CITY AGREES TO PAY THE FRIEGHT, ALL FREIGHT CHARGES SHALL BE FULLY
PREPAID AND INCLUDED ON THE INVOICE. THE ORIGINAL BILL MUST BE INCLUDED WITH THE INVOICE.
4. WARRANTY:
THE VENDOR/SELLER WARRANTS THAT THE GOODS AND/OR SERVICES SUPPLIED HEREUNDER WILL BE OF GOOD WORKMANSHIP AND OF PROPER
MATERIALS, FREE FROM DEFECTS AND IN ACCORDANCE WITH SPECIFICATIONS. IF THE VENDOR/SELLER KNOWS THE CITY’S INTENDED USE, THE
VENDOR/SELLER WARRANTS THAT THE GOODS AND/OR SERVICES ARE SUITABLE FOR THE INTENDED USE.
5. REMEDIES:
REGARDLESS OF WHETHER GOODS ARE BEING SOLD, LICENSED OR LEASED OR WHETHER SERVICES ARE BEING PERFORMED, THE VENDOR/SELLER AND
THE CITY OF EDGEWATER AGREE THAT BOTH PARTIES HAVE ALL THE UNIFORM COMMERCIAL CODE RIGHTS, DUTIES, AND REMEDIES AVAILABLE.
6. CONFLICT OF LAWS:
THIS AGREEMENT TO PURCHASE AND THE PERFORMANCE OF THE PARTIES HEREUNDER SHALL BE CONSTRUED WITH AND GOVERNED BY THE LAWS OF
THE CITY OF EDGEWATER AND THE STATE OF FLORIDA.
7. MODIFICATIONS:
NO MODIFICATION IN PRICE, DELIVERY, METHOD OR SCHEDULE, QUANTITY, QUALITY, SPECIFICATIONS OR ANY OTHER TERM OF THE CONTRACT WILL
BE EFFECTIVE UNLESS AGREED TO IN WRITING, AND SIGNED BY AN AUTHORIZED PURCHASING AGENT.
8. TAXES:
THE CITY OF EDGEWATER FLORIDA IS EXEMPT FROM THE PAYMENT OF ALL FEDERAL EXCISE TAXES AND SALES TAXES OF THE STATE OF FLORIDA, AND
GENERALLY ALL OTHER STATE GOVERNMENTS. VENDOR/SELLER SHALL FURNISH THE PROPER EXEMPTION CERTIFICATE
State of Florida sales tax exemption number: 85-8013848356C7
Federal Employee Identification number: 59-6000-314
9. PATENTS & ROYALTIES:
THE VENDOR/SELLER, WITHOUT EXCEPTION, SHALL INDEMNIFY AND SAVE HARMLESS THE CITY OF EDGEWATER AND ITS EMPLOYEES FROM LIABILITY
OF ANY NATURE OF KIND, INCLUDING COSTS AND EXPENSES FOR OR ON ACCOUNT OF ANY COPYRIGHTED, PATENTED OR UNPATENTED INVENTION,
PROCESS OR ARTICLE MANUFACTURED OR SUED IN THE PERFORMANCE OF THE CONTRACT, INCLUDING ITS USE BY THE CITY OF EDGEWATER. IF THE
VENDOR/SELLER USES ANY DESIGN, DEVICE, OR MATERIALS COVERED BY LETTER, PATENT OR COPYRIGHT, IT IS MUTUALLY AGREED AND UNDERSTOOD
WITHOUT EXCEPTION THAT THE LISTED PRICES SHALL INCLUDE ALL ROYALTIES OR COST ARISING FROM THE USE OF SUCH DESIGN, DEVICE OR
MATERIALS IN ANY WAY INVOLVED WITH THE WORK.
10. INVOICING:
FURNISH ALL INVOICES IN DUPLICATE AND MAIL TO THE ADDRESS INDICATED ON THE FRONT. SEND A SEPARATE INVOICE FOR EACH SHIPMENT.
INCLUDE THE CORRECT PURCHASE ORDER NUMBER ON EACH INVOICE. UNLESS PREVIOUSLY AGREED UPON BY BOTH THE CITY AND VENDOR, ALL
INVOICING AND PAYMENTS WILL BE AS OUTLINED IN THE (LOCAL GOVERNMENT PROMPT PAYMENT ACT (FS 218. PART VII).
11. PRICES:
IF PRICES ARE HIGHER THAN SPECIFIED, DO NOT SHIP WITHOUT THE PURCHASING AGENTS PRIOR WRITTEN APPROVAL.
12. CLEAN HANDS:
BY ACCEPTING THIS CONTRACT, THE SELLER WARRANTS THAT NEITHER THE BUSINESS, NOR ANY OFFICER OR SIGNIFICANT STAKEHOLDER OF THE
BUSINESS IS IN VIOLATION OF THE CITY OF EDGEWATER CODE AND DO NOT OWE THE CITY ANY PAST DUE DEBT. THE SELLER SPECIFICALLY AGREES
THAT THE CITY MAY WITHHOLD ANY MONEY OWED THE SELLER FROM THIS CONTRACT FOR ANY EXISTING CODE VIOLATIONS AND/OR PAST DUE DEBT.
IF THE SELLER MISREPRESENTS THE STATUS OF THE BUSINESS, ANY OFFICER OR SIGNIFICANT STAKEHOLDER, THE CITY WILL CONSIDER THIS A MATERIAL
DEFECT OF THIS CONTRACT AND SHALL HAVE THE RIGHT TO IMMEDIATELY TERMINATE IT.
PROFESSIONAL SERVICES AGREEMENT
ENVIRONMENTAL CONSULTING SERVICES
Request for Qualification (RFQ) #20 -DS -009
THIS AGREEMENT is made and entered into this day of , 2020, by and
between CPH, Inc. , duly authorized to conduct
business in the State of Florida and whose address 500 W Fulton St., Sanford, FL 32771
is, hereinafter, called "CONSULTANT" and the CITY OF EDGEWATER, a political
subdivision of the State of Florida, whose address is 104 North Riverside Drive, Edgewater, FL
32132, hereinafter called "CITY".
SECTION 1. AGREEMENT. The terms of this Agreement, together with the
incorporation of the terms and conditions of the Request for Qualifications (RFQ #20 -DS -009),
and any exhibits, schedules and attachments hereto, and any and all amendments relating to
same, and any and all submittals from CONSULTANT, constitute the entire Agreement between
CITY and CONSULTANT. This Agreement is the final, complete and exclusive expression of
the terms and conditions of the parties' Agreement. Any and all prior agreements,
representations, negotiations, and understandings made by the parties, oral or written, expressed
or implied, are hereby superseded and merged herein.
SECTION 2. TERM OF AGREEMENT. The term of this Agreement shall be for an initial
period of three (3) years from the date of award. At the option of the parties, this Agreement
may be renewed for two (2) additional one (1) year terms. Renewal options may be exercised at
the discretion of the City based on performance of the company and adherence to the terms and
conditions set forth in the RFQ documents. The City retains the sole right to determine whether
the renewal option shall be granted.
SECTION 3. COMPENSATION. For Services rendered, the CITY shall pay the
CONSULTANT a lump -sum fee, including or excluding reimbursable expenses as mutually
agreed upon. Unless otherwise agreed in a Scope of Services, the CONSULTANT will invoice
the City monthly based upon the CONSULTANT's estimate of the portion of the total Services
actually completed at the time of billing.
SECTION 4. REIMBURSABLE EXPENSES. "Reimbursable Expenses" means the
actual, necessary and reasonable expenses incurred directly or indirectly in connection with the
Project for: transportation and subsistence incidental thereto for travel; toll telephone calls and
facsimiles; reproduction of reports, drawings and specifications, and similar Project -related
items; as provided in the City's Purchasing Policy.
SECTION 5. NOTICES. Whenever either party desires to give notice unto the other, it
must be given by written notice, sent by registered or certified United States mail, return receipts
requested, addressed to the party for whom it is intended at the place last specified. The place
for giving of notice shall remain such until it shall have been changed by written notice in
compliance with the provisions of this Section. For the present, the parties designate the
following as the respective places for giving of notice, to -wit:
RFQ 20 -DS -009 — Environmental Consulting Services for the City of Edgewater
For City:
Robin L. Matusick, City Clerk
City of Edgewater
104 N. Riverside Drive
Edgewater, FL 32132
(386)424-2400 #1203
For Consultant:
David A. Gierach President (Name, Title)
CPH, Inc. . (Company)
500 West Fulton Street (Address)
Sanford, FL 32771 (City, State, Zip)
407-322-6841 (Phone)
SECTION 6. RIGHTS AT LAW RETAINED. The rights and remedies of CITY,
provided for under this Agreement, are in addition and supplemental to any other rights and
remedies provided by law.
SECTION 7. CONTROLLING LAW, VENUE, ATTORNEY'S FEES. This
Agreement is to be governed, construed, and interpreted by, through and under the laws of
Florida. Venue for any litigation between the parties to this Agreement shall be in the County of
Volusia, Florida and any trial shall be non jury. Each party agrees to bear its own costs and
attorney's fees relating to any dispute arising under this Agreement.
SECTION 8. MODFICATIONS TO AGREEMENT. This Agreement and any
exhibits, amendments and schedules may only be amended, supplemented, modified or canceled
by a written instrument duly executed by the parties hereto of equal dignity herewith.
SECTION 9. SEVERABILITY. If, during the term of this Agreement, it is found that a
specific clause or condition of this Agreement is illegal under federal or state law, the remainder
of the Agreement not affected by such a ruling shall remain in force and effect.
SECTION 10. WAIVER OF JURY TRIAL. THE CITY AND CONSULTANT
HAVE SPECIFICALLY WAIVED THE RIGHT TO A JURY TRIAL CONCERNNG ANY
DISPUTES WHICH MAY ARISE CONCERNING THIS AGREEMENT.
SECTION 11. NON -WAIVER. No indulgence, waiver, election or non -election by
CITY under this Agreement shall affect CONSULTANT's duties and obligations hereunder.
RFQ 20 -DS -009 — Environmental Consulting Services for the City of Edgewater 21
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement
on the date written above for execution by CITY.
WITNESSES:
ESSESt--
� �G{iLLna�
Patricia Hunt
Cindy Valentin
Attachments: A. RFQ #20 -DS -009
B. Firm Response to RFQ
C. Scope of Service
CITY OF EDGEWATER
Glenn A. Irby, City Manager
Robin L. Matusick, City Clerk
Dated:
FIRMS
By:BB� �
David A. Gierach President
6/29/2020
Approved by the City Council of the City of
Edgewater at a meeting held on this
day of 2020 under
Agenda Item No.
RFQ 20 -DS -009— Environmental Consulting Services for the City of Edgewater 22
CITY OF EDGEWATER - TERMS AND CONDITIONS
1. PURCHASE ORDER NUMBER:
THIS PURCHASE ORDER NUMBER AND THE SELLER'S NAME MUST BE CLEARLY SHOWN ON ALL INVOICES, PACKING SUPS, DELIVERY
RECEIPTS, AND CORRESPONDENCE. FAILURE TO CLEARLY INDICATE THIS PURCHASE ORDER NUMBER MAY RESULT IN THE RETURN OF
INVOICES.
2. ACCEPTANCE:
ALL TERMS AND CONDITIONS OF THIS PURCHASE ORDER SHALL BECOME PART OF THE CONTRACT BETWEEN THE CITY OF EDGEWATER AND
THE VENDOR/SELLER; THE VENDOR'S/SELLER'S DIFFERENT OR ADDITIONAL TERMS WILL NEVER BECOME PART OF THIS CONTRACT.
3. DELIVERY, TITLE & RISK OF LOSS:
TITLE SHALL PASS TO THE CITY OF EDGEWATER ON DELIVERY OF THE CONFORMING GOODS TO THE DESIGNATED LOCATION.
NOTWITHSTANDING ANY AGREEMENT TO PAY FREIGHT, EXPRESS OR OTHER TRANSPORTATION CHARGES, THE RISK OF LOSS OR DAMAGE IN
TRANSIT SHALL BE UPON THE VENDOR/SELLER. DELIVERY SHALL NOT BE COMPLETE UNTIL THE GOODS AND OR SERVICES HAVE BEEN
RECEIVED, INSPECTED, AND ACCEPTED BY THE CITY OF EDGEWATER.
COLLECT SHIPMENTS WILL NOT BE ACCEPTED IN THE EVENT THAT THE CITY AGREES TO PAY THE FRIEGHT, ALL FREIGHT CHARGES SHALL BE
FULLY PREPAID AND INCLUDED ON THE INVOICE. THE ORIGINAL BILL MUST BE INCLUDED WITH THE INVOICE.
4. WARRANTY:
THE VENDOR/SELLER WARRANTS THAT THE GOODS AND/OR SERVICES SUPPLIED HEREUNDER WILL BE OF GOOD WORKMANSHIP AND OF
PROPER MATERIALS, FREE FROM DEFECTS AND IN ACCORDANCE WITH SPECIFICATIONS. IF THE VENDOR/SELLER KNOWS THE CITY'S
INTENDED USE, THE VENDOR/SELLER WARRANTS THAT THE GOODS AND/OR SERVICES ARE SUITABLE FOR THE INTENDED USE.
S. REMEDIES:
REGARDLESS OF WHETHER GOODS ARE BEING SOLD, LICENSED OR LEASED OR WHETHER SERVICES ARE BEING PERFORMED, THE
VENDOR/SELLER AND THE CITY OF EDGEWATER AGREE THAT BOTH PARTIES HAVE ALL THE UNIFORM COMMERCIAL CODE RIGHTS, DUTIES,
AND REMEDIES AVAILABLE.
6. CONFUCTOF LAWS:
THIS AGREEMENT TO PURCHASE AND THE PERFORMANCE OF THE PARTIES HEREUNDER SHALL BE CONSTRUED WITH AND GOVERNED BY
THE LAWS OF THE CITY OF EDGEWATER AND THE STATE OF FLORIDA.
7. MODIFICATIONS:
NO MODIFICATION IN PRICE, DELIVERY, METHOD OR SCHEDULE, QUANTITY, QUALITY, SPECIFICATIONS OR ANY OTHER TERM OF THE
CONTRACT WILL BE EFFECTIVE UNLESS AGREED TO IN WRITING, AND SIGNED BY AN AUTHORIZED PURCHASING AGENT.
S. TAXES:
THE CITY OF EDGEWATER FLORIDA IS EXEMPT FROM THE PAYMENT OF ALL FEDERAL EXCISE TAXES AND SALES TAXES OF THE STATE OF
FLORIDA, AND GENERALLY ALL OTHER STATE GOVERNMENTS. VENDOR/SELLER SHALL FURNISH THE PROPER EXEMPTION CERTIFICATE
State of Florida sales tax exemption number: SS-80138483S6C7
Federal Employee Identification number: 59-6000-314
9. PATENTS & ROYALTIES:
THE VENDOR/SELLER, WITHOUT EXCEPTION, SHALL INDEMNIFY AND SAVE HARMLESS THE CITY OF EDGEWATER AND ITS EMPLOYEES FROM
LIABILITY OF ANY NATURE OF KIND, INCLUDING COSTS AND EXPENSES FOR OR ON ACCOUNT OF ANY COPYRIGHTED, PATENTED OR
UNPATENTED INVENTION, PROCESS OR ARTICLE MANUFACTURED OR SUED IN THE PERFORMANCE OF THE CONTRACT, INCLUDING ITS USE
BY THE CITY OF EDGEWATER. IF THE VENDOR/SELLER USES ANY DESIGN, DEVICE, OR MATERIALS COVERED BY LETTER, PATENTOR
COPYRIGHT, IT IS MUTUALLY AGREED AND UNDERSTOOD WITHOUT EXCEPTION THAT THE LISTED PRICES SHALL INCLUDE ALL ROYALTIES OR
COST ARISING FROM THE USE OF SUCH DESIGN, DEVICE OR MATERIALS IN ANY WAY INVOLVED WITH THE WORK.
10. INVOICING/PAYMENTS:
FURNISH ALL INVOICES IN DUPLICATE AND MAIL TO THE ADDRESS INDICATED ON THE FRONT. SEND A SEPARATE INVOICE FOR EACH
SHIPMENT. INCLUDE THE CORRECT PURCHASE ORDER NUMBER ON EACH INVOICE. UNLESS PREVIOUSLY AGREED UPON BY BOTH THE CITY
AND VENDOR, ALL INVOICING AND PAYMENTS WILL BE AS OUTLINED IN THE (LOCAL GOVERNMENT PROMPT PAYMENT ACT (FS 218. PART
VII).
11. PRICES:
IF PRICES ARE HIGHER THAN SPECIFIED, DO NOT SHIP WITHOUT THE PURCHASING AGENTS PRIOR WRITTEN APPROVAL
12. CLEAN HANDS:
BY ACCEPTING THIS CONTRACT, THE SELLER WARRANTS THAT NEITHER THE BUSINESS, NOR ANY OFFICER OR SIGNIFICANT STAKEHOLDER OF
THE BUSINESS IS IN VIOLATION OF THE CITY OF EDGEWATER CODE AND DO NOT OWE THE CITY ANY PAST DUE DEBT. THE SELLER
SPECIFICALLY AGREES THAT THE CITY MAY WITHHOLD ANY MONEY OWED THE SELLER FROM THIS CONTRACT FOR ANY EXISTING CODE
VIOLATIONS AND/OR PAST DUE DEBT. IF THE SELLER MISREPRESENTS THE STATUS OF THE BUSINESS, ANY OFFICER OR SIGNIFICANT
STAKEHOLDER, THE CITY WILL CONSIDER THIS A MATERIAL DEFECT OF THIS CONTRACT AND SHALL HAVE THE RIGHT TO IMMEDIATELY
TERMINATE IT.
RFQ 20 -DS -009 — Environmental Consulting Services for the City of Edgewater 23
PROFESSIONAL SERVICES AGREEMENT
ENVIRONMENTAL CONSULTING SERVICES
Request for Qualification (RFQ) #20 -DS -009
THIS AGREEMENT is made and entered into this _ _ day of , 2019, by and
between YBE Consulting, Inc, DBA Young Bear Environmental Consulting , duly authorized to conduct
business in the State of Florida and whose address 2773 Date Palm Dr. Edgewater, FL 32141
is, hereinafter, called "CONSULTANT" and the CITY OF EDGEWATER, a political
subdivision of the State of Florida, whose address is 104 North Riverside Drive, Edgewater, FL
32132, hereinafter called "CITY".
SECTION 1. AGREEMENT. The terms of this Agreement, together with the
incorporation of the terms and conditions of the Request for Qualifications (RFQ #20 -DS -009),
and any exhibits, schedules and attachments hereto, and any and all amendments relating to
same, and any and all submittals from CONSULTANT, constitute the entire Agreement between
CITY and CONSULTANT. This Agreement is the final, complete and exclusive expression of
the terms and conditions of the parties' Agreement. Any and all prior agreements,
representations, negotiations, and understandings made by the parties, oral or written, expressed
or implied, are hereby superseded and merged herein.
SECTION 2. TERM OF AGREEMENT. The term of this Agreement shall be for an initial
period of three (3) years from the date of award. At the option of the parties, this Agreement
may be renewed for two (2) additional one (1) year terms. Renewal options may be exercised at
the discretion of the City based on performance of the company and adherence to the terms and
conditions set forth in the RFQ documents. The City retains the sole right to determine whether
the renewal option shall be granted.
SECTION 3. COMPENSATION. For Services rendered, the CITY shall pay the
CONSULTANT a lump -sum fee, including or excluding reimbursable expenses as mutually
agreed upon. Unless otherwise agreed in a Scope of Services, the CONSULTANT will invoice
the City monthly based upon the CONSULTANT's estimate of the portion of the total Services
actually completed at the time of billing.
SECTION 4. REIMBURSABLE EXPENSES. "Reimbursable Expenses" means the
actual, necessary and reasonable expenses incurred directly or indirectly in connection with the
Project for: transportation and subsistence incidental thereto for travel; toll telephone calls and
facsimiles; reproduction of reports, drawings and specifications, and similar Project -related
items; as provided in the City's Purchasing Policy.
SECTION 5. NOTICES. Whenever either party desires to give notice unto the other, it
must be given by written notice, sent by registered or certified United States mail, return receipts
requested, addressed to the party for whom it is intended at the place last specified. The place
for giving of notice shall remain such until it shall have been changed by written notice in
compliance with the provisions of this Section. For the present, the parties designate the
following as the respective places for giving of notice, to -wit:
RFQ 20 -DS -009 —Environmental Consulting Services for the City of Edgewater
For City:
Robin L. Matusick, City Clerk
City of Edgewater
104 N. Riverside Drive
Edgewater, FL 32132
(386)424-2400 #1203
For Consultant:
Cheily Diaz , owner (Name, Title)
YBE Consulting, Inc (Company)
2773 Date Palm Dr. (Address)
Edgewater, FL 32141 (City, State, Zip)
358-416-8202 (Phone)
SECTION 6. RIGHTS AT LAW RETAINED. The rights and remedies of CITY,
provided for under this Agreement, are in addition and supplemental to any other rights and
remedies provided by law.
SECTION 7. CONTROLLING LAW, VENUE, ATTORNEY'S FEES. This
Agreement is to be governed, construed, and interpreted by, through and under the laws of
Florida. Venue for any litigation between the parties to this Agreement shall be in the County of
Volusia, Florida and any trial shall be non jury. Each party agrees to bear its own costs and
attorney's fees relating to any dispute arising under this Agreement.
SECTION 8. MODFICATIONS TO AGREEMENT. This Agreement and any
exhibits, amendments and schedules may only be amended, supplemented, modified or canceled
by a written instrument duly executed by the parties hereto of equal dignity herewith.
SECTION 9. SEVERABILITY. If, during the term of this Agreement, it is found that a
specific clause or condition of this Agreement is illegal under federal or state law, the remainder
of the Agreement not affected by such a ruling shall remain in force and effect.
SECTION 10. WAIVER OF JURY TRIAL. THE CITY AND CONSULTANT
HAVE SPECIFICALLY WAIVED THE RIGHT TO A JURY TRIAL CONCERNNG ANY
DISPUTES WHICH MAY ARISE CONCERNING THIS AGREEMENT.
SECTION 11. NON -WAIVER. No indulgence, waiver, election or non -election by
CITY under this Agreement shall affect CONSULTANT's duties and obligations hereunder.
RFQ 20 -DS -009 — Environmental Consulting Services for the City of Edgewater 21
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement
on the date written above for execution by CITY.
WITNESSES:
WITNESSES:
Attachments: A. RFQ #20 -DS -009
B. Firm Response to RFQ
C. Scope of Service
CITY OF EDGEWATER
Glenn A. Irby, City Manager
Robin I . Matusick, City Clerk
Dated:
Cheily Diaz , Owner
Dated: 6/10/2020
Approved by the City Council of the City of
Edgewater at a meeting held on this
day of , 2020 under
Agenda Item No.
RFQ 20 -DS -009 — Environmental Consulting Services for the City of Edgewater 22
CITY OF EDGEWATER - TERMS AND CONDITIONS
1. PURCHASE ORDER NUMBER:
THIS PURCHASE ORDER NUMBER AND THE SELLER'S NAME MUST BE CLEARLY SHOWN ON ALL INVOICES, PACKING SUPS, DELIVERY
RECEIPTS, AND CORRESPONDENCE. FAILURE TO CLEARLY INDICATE THIS PURCHASE ORDER NUMBER MAY RESULT IN THE RETURN OF
INVOICES.
2. ACCEPTANCE:
ALL TERMS AND CONDITIONS OFTHIS PURCHASE ORDER SHALL BECOME PART OF THE CONTRACT BETWEEN THE CITY OF EDGEWATER AND
THE VENDOR/SELLER; THE VENDOR'S/SELLER'S DIFFERENT OR ADDITIONAL TERMS WILL NEVER BECOME PART OF THIS CONTRACT.
3. DELIVERY, TITLE & RISK OF LOSS:
TITLE SHALL PASS TO THE CITY OF EDGEWATER ON DELIVERY OF THE CONFORMING GOODS TO THE DESIGNATED LOCATION.
NOTWITHSTANDING ANY AGREEMENT TO PAY FREIGHT, EXPRESS OR OTHER TRANSPORTATION CHARGES, THE RISK OF LOSS OR DAMAGE IN
TRANSIT SHALL BE UPON THE VENDOR/SELLER. DELIVERY SHALL NOT BE COMPLETE UNTIL THE GOODS AND OR SERVICES HAVE BEEN
RECEIVED, INSPECTED, AND ACCEPTED BY THE CITY OF EDGEWATER.
COLLECT SHIPMENTS WILL NOT BE ACCEPTED IN THE EVENT THAT THE CITY AGREES TO PAY THE FRIEGHT, ALL FREIGHT CHARGES SHALL BE
FULLY PREPAID AND INCLUDED ON THE INVOICE. THE ORIGINAL BILL MUST BE INCLUDED WITH THE INVOICE.
4. WARRANTY:
THE VENDOR/SEDER WARRANTS THAT THE GOODS AND/OR SERVICES SUPPLIED HEREUNDER WILL BE OF GOOD WORKMANSHIP AND OF
PROPER MATERIALS, FREE FROM DEFECTS AND IN ACCORDANCE WITH SPECIFICATIONS. IF THE VENDOR/SELLER KNOWS THE CRY'S
INTENDED USE, THE VENDOR/SELLER WARRANTS THAT THE GOODS AND/OR SERVICES ARE SUITABLE FOR THE INTENDED USE.
S. REMEDIES:
REGARDLESS OF WHETHER GOODS ARE BEING SOLD, LICENSED OR LEASED OR WHETHER SERVICES ARE BEING PERFORMED, THE
VENDOR/SELLER AND THE CITY OF EDGEWATER AGREE THAT BOTH PARTIES HAVE ALLTHE UNIFORM COMMERCIAL CODE RIGHTS, DUTIES,
AND REMEDIES AVAILABLE.
6. CONFLICT OF LAWS:
THIS AGREEMENT TO PURCHASE AND THE PERFORMANCE OF THE PARTIES HEREUNDER SHALL BE CONSTRUED WITH AND GOVERNED BY
THE LAWS OF THE CITY OF EDGEWATER AND THE STATE OF FLORIDA.
7. MODIFICATIONS:
NO MODIFICATION IN PRICE, DELIVERY, METHOD OR SCHEDULE, QUANTITY, QUALITY, SPECIFICATIONS OR ANY OTHER TERM OF THE
CONTRACT WILL BE EFFECTIVE UNLESS AGREED TO IN WRITING, AND SIGNED BY AN AUTHORIZED PURCHASING AGENT.
S. TAXES:
THE CITY OF EDGEWATER FLORIDA 15 EXEMPT FROM THE PAYMENT OF ALL FEDERAL EXCISE TAXES AND SALES TAXES OF THE STATE OF
FLORIDA, AND GENERALLY ALL OTHER STATE GOVERNMENTS. VENDOR/SELLER SHALL FURNISH THE PROPER EXEMPTION CERTIFICATE
State of Florida sales tax exemption number: 85-8013548356C7
Federal Employee Identification number: 54-6000-314
9. PATENTS & ROYALTIES:
THE VENDOR/SELLER, WITHOUT EXCEPTION, SHALL INDEMNIFY AND SAVE HARMLESS THE CITY OF EDGEWATER AND ITS EMPLOYEES FROM
LIABILITY OF ANY NATURE OF KIND, INCLUDING COSTS AND EXPENSES FOR OR ON ACCOUNT OF ANY COPYRIGHTED, PATENTED OR
UNPATENTED INVENTION, PROCESS OR ARTICLE MANUFACTURED OR SUED IN THE PERFORMANCE OF THE CONTRACT, INCLUDING ITS USE
BY THE CITY OF EDGEWATER. IF THE VENDOR/SEDER USES ANY DESIGN, DEVICE, OR MATERIALS COVERED BY LETTER, PATENT OR
COPYRIGHT, IT IS MUTUALLY AGREED AND UNDERSTOOD WITHOUT EXCEPTION THATTHE LISTED PRICES SHALL INCLUDE ALL ROYALTIES OR
COST ARISING FROM THE USE OF SUCH DESIGN, DEVICE OR MATERIALS IN ANY WAY INVOLVED WITH THE WORK.
10. INVOICINGIPAYMENTS:
FURNISH ALL INVOICES IN DUPLICATE AND MAIL TO THE ADDRESS INDICATED ON THE FRONT. SEND A SEPARATE INVOICE FOR EACH
SHIPMENT. INCLUDE THE CORRECT PURCHASE ORDER NUMBER ON EACH INVOICE. UNLESS PREVIOUSLY AGREED UPON BY BOTH THE CITY
AND VENDOR, ALL INVOICING AND PAYMENTS WILL BE AS OUTLINED IN THE LOCAL GOVERNMENT PROMPT PAYMENT ACT (FS 218. PART
VII).
11. PRICES:
IF PRICES ARE HIGHER THAN SPECIFIED, DO NOT SHIP WITHOUTTHE PURCHASING AGENTS PRIOR WRITTEN APPROVAL
12. CLEAN HANDS:
BY ACCEPTING THIS CONTRACT, THE SELLER WARRANTS THAT NEITHER THE BUSINESS, NOR ANY OFFICER OR SIGNIFICANT STAKEHOLDER OF
THE BUSINESS IS IN VIOLATION OF THE CITY OF EDGEWATER CODE AND DO NOT OWE THE CITY ANY PAST DUE DEBT. THE SELLER
SPECIFICALLY AGREES THAT THE CITY MAY WITHHOLD ANY MONEY OWED THE SELLER FROM THIS CONTRACT FOR ANY EXISTING CODE
VIOLATIONS AND/OR PAST DUE DEBT. IF THE SELLER MISREPRESENTS THE STATUS OF THE BUSINESS, ANY OFFICER OR SIGNIFICANT
STAKEHOLDER, -THE CITY WILL CONSIDER THIS A MATERIAL DEFECT OF THIS CONTRACT AND SHALL HAVE THE RIGHT TO IMMEDIATELY
TERMINATE IT.
RFO 20-05-009 — Environmental Consulting Services for the City of Edgewater 23
PROFESSIONAL SERVICES AGREEMENT
ENVIRONMENTAL CONSULTING SERVICES
Request for Qualification (RFQ) #20-DS-009
THIS AGREEMENT is made and entered into this ________ day of ____, 2020, by and
between , duly authorized to conduct
business in the State of Florida and whose address ___________________________________
is, hereinafter, called “CONSULTANT” and the CITY OF EDGEWATER, a political
subdivision of the State of Florida, whose address is 104 North Riverside Drive, Edgewater, FL
32132, hereinafter called “CITY”.
SECTION 1. AGREEMENT. The terms of this Agreement, together with the
incorporation of the terms and conditions of the Request for Qualifications (RFQ #20-DS-009),
and any exhibits, schedules and attachments hereto, and any and all amendments relating to
same, and any and all submittals from CONSULTANT, constitute the entire Agreement between
CITY and CONSULTANT. This Agreement is the final, complete and exclusive expression of
the terms and conditions of the parties’ Agreement. Any and all prior agreements,
representations, negotiations, and understandings made by the parties, oral or written, expressed
or implied, are hereby superseded and merged herein.
SECTION 2. TERM OF AGREEMENT. The term of this Agreement shall be for an initial
period of three (3) years from the date of award. At the option of the parties, this Agreement
may be renewed for two (2) additional one (1) year terms. Renewal options may be exercised at
the discretion of the City based on performance of the company and adherence to the terms and
conditions set forth in the RFQ documents. The City retains the sole right to determine whether
the renewal option shall be granted.
SECTION 3. COMPENSATION. For Services rendered, the CITY shall pay the
CONSULTANT a lump-sum fee, including or excluding reimbursable expenses as mutually
agreed upon. Unless otherwise agreed in a Scope of Services, the CONSULTANT will invoice
the City monthly based upon the CONSULTANT’s estimate of the portion of the total Services
actually completed at the time of billing.
SECTION 4. REIMBURSABLE EXPENSES. “Reimbursable Expenses” means the
actual, necessary and reasonable expenses incurred directly or indirectly in connection with the
Project for: transportation and subsistence incidental thereto for travel; toll telephone calls and
facsimiles; reproduction of reports, drawings and specifications, and similar Project-related
items; as provided in the City’s Purchasing Policy.
SECTION 5. NOTICES. Whenever either party desires to give notice unto the other, it
must be given by written notice, sent by registered or certified United States mail, return receipts
requested, addressed to the party for whom it is intended at the place last specified. The place
for giving of notice shall remain such until it shall have been changed by written notice in
compliance with the provisions of this Section. For the present, the parties designate the
following as the respective places for giving of notice, to-wit:
For City: For Consultant:
Robin L. Matusick, City Clerk , (Name, Title)
City of Edgewater . (Company)
104 N. Riverside Drive (Address)
Edgewater, FL 32132 (City, State, Zip)
(386)424-2400 #1203 (Phone)
SECTION 6. RIGHTS AT LAW RETAINED. The rights and remedies of CITY,
provided for under this Agreement, are in addition and supplemental to any other rights and
remedies provided by law.
SECTION 7. CONTROLLING LAW, VENUE, ATTORNEY’S FEES. This
Agreement is to be governed, construed, and interpreted by, through and under the laws of
Florida. Venue for any litigation between the parties to this Agreement shall be in the County of
Volusia, Florida and any trial shall be non-jury. Each party agrees to bear its own costs and
attorney’s fees relating to any dispute arising under this Agreement.
SECTION 8. MODFICATIONS TO AGREEMENT. This Agreement and any
exhibits, amendments and schedules may only be amended, supplemented, modified or canceled
by a written instrument duly executed by the parties hereto of equal dignity herewith.
SECTION 9. SEVERABILITY. If, during the term of this Agreement, it is found that a
specific clause or condition of this Agreement is illegal under federal or state law, the remainder
of the Agreement not affected by such a ruling shall remain in force and effect.
SECTION 10. WAIVER OF JURY TRIAL. THE CITY AND CONSULTANT
HAVE SPECIFICALLY WAIVED THE RIGHT TO A JURY TRIAL CONCERNNG ANY
DISPUTES WHICH MAY ARISE CONCERNING THIS AGREEMENT.
SECTION 11. NON-WAIVER. No indulgence, waiver, election or non-election by
CITY under this Agreement shall affect CONSULTANT’s duties and obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement
on the date written above for execution by CITY.
WITNESSES: CITY OF EDGEWATER
_____________________________ __________________________________
Glenn A. Irby, City Manager
_____________________________ __________________________________
Robin L. Matusick, City Clerk
Dated: ___________________________
WITNESSES: FIRMS
______________________________ ______________________________ By: ________________________________
,
______________________________ Dated:______________________________
Attachments: A. RFQ #20-DS-009
B. Firm Response to RFQ
C. Scope of Service
Approved by the City Council of the City of
Edgewater at a meeting held on this _____
day of ______________, 2020 under
Agenda Item No. ________.
City of Edgewater
Legislation Text
104 N. Riverside Drive
Edgewater, FL 32132
File #:AR-2020-4867,Version:1
COUNCIL AGENDA ITEM
SUBJECT:
Maximum Millage - Edgewater Operating Fiscal Year 2020-2021
DEPARTMENT:
Finance
SUMMARY:
In conjunction with the Notice of Proposed Property Taxes (TRIM Notice)pursuant to section 200.069,F.S.,
the Council must authorize advertisement of the maximum millage rate for the upcoming budget year.The
current operating millage rate is $6.70 per $1,000 assessed taxable value;the current taxable value is
$1,167,234,936.The current year rolled-back millage rate is $6.1349 per $1,000 assessed value.With the
current year rolled-back rate,the preliminary ad valorem taxes for the Fiscal Year 2021 would be $6,802,826 at
95%.At the current year millage rate of $6.70 per $1,000 of taxable value would produce an estimated
$7,429,451 in preliminary ad valorem taxes.
BUDGETED ITEM:☐ Yes ☐ No ☒ Not Applicable
BUDGET AMENDMENT REQUIRED:☐ Yes ☐ No ☒ Not Applicable
RECOMMENDED ACTION:
Council to Authorize the Edgewater Operating Maximum Millage to be advertised as part of the 2020 TRIM
Notice
City of Edgewater Printed on 7/14/2020Page 1 of 1
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2020PreliminaryTaxable ValuationDR420 Line # Line 1 Line 2 Line 3 Line 4Line 5 Line 6Line 7 Line 10 Line 11 Line 12 Line 13 Line 14 Line 15 Line 16Volusia County School Board0011 [SCH] Volusia County School Board RLE 41,149,874,258 3,373,395,064 66,762,178 44,590,031,500 3,489,413,021 8.49% 871,288,615 43,718,742,885 2,618,124,406 6.37% 41,100,618,479 3.8330 157,538,671 157,538,671 43,718,742,885 3.6035 -5.99%0012 [SCH] Volusia County School Board DISC. 41,149,874,258 3,373,395,064 66,762,178 44,590,031,500 3,489,413,021 8.49% 871,288,615 43,718,742,885 2,618,124,406 6.37% 41,100,618,479 0.7480 30,743,263 30,743,263 43,718,742,885 0.7032 -5.99%0017 [SCH] Volusia County School Board Cap. Imp. 41,149,874,258 3,373,395,064 66,762,178 44,590,031,500 3,489,413,021 8.49% 871,288,615 43,718,742,885 2,618,124,406 6.37% 41,100,618,479 1.5000 61,650,928 61,650,928 43,718,742,885 1.4102 -5.99%Volusia County0050 [C] Volusia County General Fund 36,429,004,693 3,373,395,064 66,762,178 39,869,161,935 3,271,691,194 8.94% 821,847,906 39,047,314,029 2,449,843,288 6.69% 36,597,470,741 5.5900 204,579,861 6,455,286 198,124,575 1,343,368,901 37,703,945,128 5.2547 -6.00%0055 [C] Volusia County Library 36,429,004,693 3,373,395,064 66,762,178 39,869,161,935 3,271,691,194 8.94% 821,847,906 39,047,314,029 2,449,843,288 6.69% 36,597,470,741 0.5520 20,201,804 20,201,804 39,047,314,029 0.5174 -6.27%0057 [C] Volusia Forever 36,429,176,775 3,373,395,064 66,762,178 39,869,334,017 3,271,691,194 8.94% 821,847,906 39,047,486,111 2,449,843,288 6.69% 36,597,642,823 0.1122 4,106,256 115,677 3,990,579 1,130,675,559 37,916,810,552 0.1052 -6.20%0059 [C] Volusia Forever I&S 2005 36,429,176,775 3,373,395,064 66,762,178 39,869,334,017 3,271,691,194 8.94% 821,847,906 39,047,486,111 2,449,843,288 6.69% 36,597,642,823 0.0878 3,213,273 3,213,273 39,047,486,111 0.0823 -6.27%0058 [C] Volusia Echo36,429,176,775 3,373,395,064 66,762,178 39,869,334,017 3,271,691,194 8.94% 821,847,906 39,047,486,111 2,449,843,288 6.69% 36,597,642,823 0.2000 7,319,529 206,196 7,113,333 1,130,675,559 37,916,810,552 0.1876 -6.20%0310 [D] Volusia County MSD 7,622,373,612 462,743,473 25,941,445 8,111,058,530 563,292,569 7.46% 89,909,266 8,021,149,264 473,383,303 6.27% 7,547,765,961 2.2399 16,906,241 16,859 16,889,382 10,314,903 8,010,834,361 2.1083 -5.87%0360 [D] Volusia Silver Sands MSD 1,062,512,391 2,958,776 0 1,065,471,167 48,890,523 4.81% 5,553,121 1,059,918,046 43,337,402 4.26% 1,016,580,644 0.0150 15,249 15,249 1,059,918,046 0.0144 -4.09%0510 [D] Volusia County Fire District 7,799,135,525 473,189,245 28,327,486 8,300,652,256 581,095,235 7.53% 95,867,067 8,204,785,189 485,228,168 6.29% 7,719,557,021 4.0815 31,507,372 30,721 31,476,651 10,314,903 8,194,470,286 3.8412 -5.89%0520 [D] Volusia County Mosquito Control 26,732,093,207 1,544,422,302 49,474,809 28,325,990,318 2,074,169,086 7.90% 575,393,431 27,750,596,887 1,498,775,655 5.71% 26,251,821,232 0.1880 4,935,342 184,884 4,750,458 1,070,734,992 26,679,861,895 0.1781 -5.29%0530 [D] Volusia Ponce Inlet Port Auth. 26,732,143,307 1,544,422,302 49,474,809 28,326,040,418 2,074,170,153 7.90% 575,393,431 27,750,646,987 1,498,776,722 5.71% 26,251,870,265 0.0929 2,438,799 91,360 2,347,439 1,070,734,992 26,679,911,995 0.0880 -5.29%Multi-County / Water Management0060 [MC] St. Johns River Water Mgt. 36,946,148,558 3,373,395,064 66,762,178 40,386,305,800 3,274,755,611 8.82% 824,144,237 39,562,161,563 2,450,611,374 6.60% 37,111,550,189 0.2414 8,958,728 8,958,728 39,562,161,563 0.2264 -6.19%0065 [MC] Florida Inland Navigation 36,946,148,558 3,373,395,064 66,762,178 40,386,305,800 3,274,755,611 8.82% 824,144,237 39,562,161,563 2,450,611,374 6.60% 37,111,550,189 0.0320 1,187,570 1,187,570 39,562,161,563 0.0300 -6.19%Independent Special District0070 [I] West Volusia Hospital Auth. 9,888,154,615 1,828,972,762 17,287,369 11,734,414,746 1,198,853,717 11.38% 284,633,648 11,449,781,098 914,220,069 8.68% 10,535,561,029 1.9080 20,101,850 90,741 20,011,109 59,940,567 11,389,840,531 1.7569 -7.92%0100 [I] Halifax Hospital 18,606,120,099 1,269,092,537 23,347,228 19,898,559,864 1,360,277,027 7.34% 347,396,267 19,551,163,597 1,012,880,760 5.46% 18,538,282,837 0.3546 6,573,675 348,721 6,224,954 1,070,734,992 18,480,428,605 0.3368 -5.01%0120 [I] Southeast Volusia Hospital 8,451,873,844 275,329,765 26,127,581 8,753,331,190 715,624,867 8.90% 229,522,739 8,523,808,451 486,102,128 6.05% 8,037,706,323 1.1213 9,012,680 9,012,680 8,523,808,451 1.0574 -5.70%Dependent Special District0570 [D] Daytona Beach Downtown Dev. Auth. 108,459,867 39,968,314 0 148,428,181 4,436,202 3.08% (1,920,322) 150,348,503 6,356,524 4.41% 143,991,979 1.0000 143,992 94,225 49,767 98,439,343 51,909,160 0.9587 -4.13%Municipality0210 [M] Daytona Beach Operating 5,168,427,553 633,916,960 3,366,777 5,805,711,290 513,280,188 9.70% 207,790,137 5,597,921,153 305,490,051 5.77% 5,292,431,102 5.8587 31,006,766 3,048,462 27,958,304 547,413,173 5,050,507,980 5.5357 -5.51%0211 [M] Daytona Beach I&S 2004 5,237,400,915 652,331,699 3,366,777 5,893,099,391 515,490,607 9.59% 207,818,950 5,685,280,441 307,671,657 5.72% 5,377,608,784 0.2771 1,490,135 1,490,135 5,685,280,441 0.2621 -5.41%0240 [M] Daytona Beach Shores Operating 1,696,270,749 29,264,429 0 1,725,535,178 70,245,278 4.24% 10,434,315 1,715,100,863 59,810,963 3.61% 1,655,289,900 5.2300 8,657,166 8,657,166 1,715,100,863 5.0476 -3.49%0241 [M] Daytona Beach Shores I&S 2006 1,696,270,749 29,264,429 0 1,725,535,178 70,245,278 4.24% 10,434,315 1,715,100,863 59,810,963 3.61% 1,655,289,900 1.7977 2,975,715 2,975,715 1,715,100,863 1.7350 -3.49%0190 [M] DeBary Operating 1,215,212,361 1,085,220,329 2,628,658 2,303,061,348 303,518,238 15.18% 97,260,753 2,205,800,595 206,257,485 10.32% 1,999,543,110 3.5000 6,998,401 6,998,401 2,205,800,595 3.1727 -9.35%0150 [M] DeLand Operating 1,910,955,785 201,280,873 243,420 2,112,480,078 183,529,645 9.51% 78,442,076 2,034,038,002 105,087,569 5.45% 1,928,950,433 6.7841 13,086,193 271,577 12,814,616 49,625,664 1,984,412,338 6.4576 -4.81%0130 [M] Deltona Operating 2,823,814,480 113,515,578 0 2,937,330,058 316,342,389 12.07% 57,569,318 2,879,760,740 258,773,071 9.87% 2,620,987,669 7.8500 20,574,753 129,909 20,444,844 21,134,419 2,858,626,321 7.1520 -8.89%0290 [M] Edgewater Operating 1,064,372,562 98,502,509 4,359,865 1,167,234,936 126,961,917 12.20% 21,163,968 1,146,070,968 105,797,949 10.17% 1,040,273,019 6.7000 6,969,829 116,568 6,853,261 28,982,416 1,117,088,552 6.1349 -8.43%0291 [M] Edgewater I&S 2005 1,067,544,204 98,502,509 4,359,865 1,170,406,578 130,133,559 12.51% 24,335,610 1,146,070,968 105,797,949 10.17% 1,040,273,019 0.0336 34,953 34,953 1,146,070,968 0.0305 -9.23%0292 [M] Edgewater I&S 2016 1,067,544,204 98,502,509 4,359,865 1,170,406,578 130,133,559 12.51% 24,335,610 1,146,070,968 105,797,949 10.17% 1,040,273,019 0.2401 249,770 249,770 1,146,070,968 0.2179 -9.23%0250 [M} Flagler Beach Operating 8,954,425 0 0 8,954,425 642,903 7.74% 0 8,954,425 642,903 7.74% 8,311,522 5.5710 46,303 46,303 8,954,425 5.1710 -7.18%0200 [M] Holly Hill Operating 643,712,877 59,954,510 3,509,937 707,177,324 47,644,752 7.22% 7,104,698 700,072,626 40,540,054 6.15% 659,532,572 6.2500 4,122,079 1,177,629 2,944,450 201,131,607 498,941,019 5.9014 -5.58%0160 [M] Lake Helen Operating 112,958,473 4,095,475 0 117,053,948 14,582,347 14.23% 5,672,165 111,381,783 8,910,182 8.70% 102,471,601 7.0000 717,301 717,301 111,381,783 6.4400 -8.00%0270 [M] New Smyrna Beach Operating 4,437,297,024 106,369,817 8,775,764 4,552,442,605 422,379,961 10.23% 175,854,875 4,376,587,730 246,525,086 5.97% 4,130,062,644 3.7421 15,455,107 368,050 15,087,057 130,317,753 4,246,269,977 3.5530 -5.05%0271 [M] New Smyrna Beach I&S 2005 4,437,297,024 106,369,817 8,775,764 4,552,442,605 422,379,961 10.23% 175,854,875 4,376,587,730 246,525,086 5.97% 4,130,062,644 0.2981 1,231,172 1,231,172 4,376,587,730 0.2813 -5.63%0272 ]M] New Smyrna Beach I&sS 2018 4,437,297,024 106,369,817 8,775,764 4,552,442,605 422,379,961 10.23% 175,854,875 4,376,587,730 246,525,086 5.97% 4,130,062,644 0.1554 641,812 641,812 4,376,587,730 0.1466 -5.63%0300 [M] Oak Hill Operating 129,135,510 5,399,614 1,267,851 135,802,975 13,528,338 11.06% 5,188,428 130,614,547 8,339,910 6.82% 122,274,637 5.6820 694,764 694,764 130,614,547 5.3192 -6.39%0170 [M] Orange City Operating 756,216,554 71,701,371 0 827,917,925 74,235,183 9.85% 15,441,016 812,476,909 58,794,167 7.80% 753,682,742 7.8332 5,903,748 260,094 5,643,654 43,453,141 769,023,768 7.3387 -6.31%0180 [M] Ormond Beach Operating 3,680,299,762 216,938,877 7,588,106 3,904,826,745 241,328,698 6.59% 54,932,471 3,849,894,274 186,396,227 5.09% 3,663,498,047 4.0870 14,972,717 492,602 14,480,115 143,551,273 3,706,343,001 3.9068 -4.41%0182 [M] Ormond Beach I&S 2003 3,680,299,762 216,938,877 7,588,106 3,904,826,745 241,328,698 6.59% 54,932,471 3,849,894,274 186,396,227 5.09% 3,663,498,047 0.0330 120,895 120,895 3,849,894,274 0.0314 -4.84%0184 [M] Ormond Beach I&S 2010 3,680,299,762 216,938,877 7,588,106 3,904,826,745 241,328,698 6.59% 54,932,471 3,849,894,274 186,396,227 5.09% 3,663,498,047 0.1000 366,350 366,350 3,849,894,274 0.0952 -4.84%0140 [M] Pierson Operating 50,324,768 5,046,158 1,118,190 56,489,116 4,544,562 8.75% 707,393 55,781,723 3,837,169 7.39% 51,944,554 5.8358 303,138 303,138 55,781,723 5.4344 -6.88%0260 [M] Ponce Inlet Operating 939,173,662 10,144,962 0 949,318,624 33,854,690 3.70% 7,663,214 941,655,410 26,191,476 2.86% 915,463,934 5.9000 5,401,237 5,401,237 941,655,410 5.7359 -2.78%0230 [M] Port Orange Operating 3,568,191,213 195,126,247 5,692,669 3,769,010,129 293,139,484 8.43% 56,888,721 3,712,121,408 236,250,763 6.80% 3,475,870,645 4.5254 15,729,705 170,957 15,558,748 44,671,252 3,667,450,156 4.2424 -6.25%0234 [M] Port Orange I&S 2006 3,568,191,213 195,126,247 5,692,669 3,769,010,129 293,139,484 8.43% 56,888,721 3,712,121,408 236,250,763 6.80% 3,475,870,645 0.2725 947,175 947,175 3,712,121,408 0.2552 -6.36%0220 [M] South Daytona Operating 620,146,531 35,608,451 2,269,496 658,024,478 48,994,439 8.04% 672,460 657,352,018 48,321,979 7.93% 609,030,039 7.7500 4,719,983 901,836 3,818,147 133,967,687 523,384,331 7.2951 -5.87%14,572,3548,340,183,096Taxing Authority NameCurrent Year Taxable Real PropertyCurrent Year Taxable Personal Property2020 Preliminary Tax RollPrior Year CRA PaymentsAdjusted Prior Year Ad Valorem ProceedsCRA Dedicated Increment ValueAdjusted Current Year Taxable ValueCurrent Year Taxable Centrally Assessed PropertyRolled Back CalculationTax Roll Increase / DecreaseNet Additions / DeletionsPrior Year Ad Valorem Proceeds% Change Over Last Year's MillageTaxing Authority CodesPrior Year Final Taxable Value "Net" Tax Roll Increase/Decrease"Net" % ChangeAdjusted Taxable ValuePrior Year Final Millage RateCurrent Year Rolled Back Rate% Change
CERTIFICATION OF TAXABLE VALUE DR-420
R. 5/12
Rule 12D-16.002
Florida Administrative Code
Effective 11/12
Year :County :
Principal Authority :Taxing Authority :
SECTION I : COMPLETED BY PROPERTY APPRAISER
1.Current year taxable value of real property for operating purposes $(1)
2.Current year taxable value of personal property for operating purposes $(2)
3.(3)Current year taxable value of centrally assessed property for operating purposes $
4.(4)Current year gross taxable value for operating purposes (Line 1 plus Line 2 plus Line 3)$
5.(5)
Current year net new taxable value (Add new construction, additions, rehabilitative
improvements increasing assessed value by at least 100%, annexations, and tangible
personal property value over 115% of the previous year's value. Subtract deletions.)
$
6.(6)Current year adjusted taxable value (Line 4 minus Line 5)$
7.(7)$Prior year FINAL gross taxable value from prior year applicable Form DR-403 series
8.(8)Does the taxing authority include tax increment financing areas? If yes, enter number
of worksheets (DR-420TIF) attached. If none, enter 0
Number
9.(9)
NumberDoes the taxing authority levy a voted debt service millage or a millage voted for 2
years or less under s. 9(b), Article VII, State Constitution? If yes, enter the number of
DR-420DEBT, Certification of Voted Debt Millage forms attached. If none, enter 0
SIGN
HERE
Property Appraiser Certification I certify the taxable values above are correct to the best of my knowledge.
Date :
SECTION II : COMPLETED BY TAXING AUTHORITY
If this portion of the form is not completed in FULL your taxing authority will be denied TRIM certification and
possibly lose its millage levy privilege for the tax year. If any line is not applicable, enter -0-.
10.Prior year operating millage levy (If prior year millage was adjusted then use adjusted
millage from Form DR-422) (10)per $1,000
11.(11)Prior year ad valorem proceeds (Line 7 multiplied by Line 10, divided by 1,000)$
12.(12)$Amount, if any, paid or applied in prior year as a consequence of an obligation measured by a
dedicated increment value (Sum of either Lines 6c or Line 7a for all DR-420TIF forms)
13.
14.
(13)
(14)
Adjusted prior year ad valorem proceeds (Line 11 minus Line 12)$
$Dedicated increment value, if any (Sum of either Line 6b or Line 7e for all DR-420TIF forms)
15.(15)$Adjusted current year taxable value (Line 6 minus Line 14)
16.Current year rolled-back rate (Line 13 divided by Line 15, multiplied by 1,000) per $1000 (16)
17.(17)per $1000Current year proposed operating millage rate
18.(18)
$
Total taxes to be levied at proposed millage rate (Line 17 multiplied by Line 4, divided
by 1,000)
Continued on page 2
YES NO
YES NO
Signature of Property Appraiser:
7,820,474
4
28,982,416
1,040,273,019
6.1349
EDGEWATER
6.7000
98,502,509
EDGEWATER OPERATING
6/24/2020 11:06 AM
1,064,372,562
1,146,070,968
Reset Form
2
116,568
4,359,865
1,167,234,936
6,969,829
4
21,163,968
Electronically Certified by Property Appraiser
VOLUSIA
6.7000
2020
1,117,088,552
1
Print Form
6,853,261
DR-420
R. 5/12
Page 2
19.TYPE of principal authority (check one)County Independent Special District
(19)
Municipality Water Management District
(20)20.
Applicable taxing authority (check one)Principal Authority Dependent Special District
MSTU Water Management District Basin
21.(21)Is millage levied in more than one county? (check one)Yes No
DEPENDENT SPECIAL DISTRICTS AND MSTUs STOP HERE - SIGN AND SUBMIT
22.
(22)$
Enter the total adjusted prior year ad valorem proceeds of the principal authority, all
dependent special districts, and MSTUs levying a millage. (The sum of Line 13 from all DR-420
forms)
23.Current year aggregate rolled-back rate (Line 22 divided by Line 15, multiplied by 1,000)(23)per $1,000
24.(24)$Current year aggregate rolled-back taxes (Line 4 multiplied by Line 23, divided by 1,000)
25.(25)$
Enter total of all operating ad valorem taxes proposed to be levied by the principal
taxing authority, all dependent districts, and MSTUs, if any. (The sum of Line 18 from all
DR-420 forms)
(26)Current year proposed aggregate millage rate (Line 25 divided by Line 4, multiplied
by 1,000)per $1,000
(27)Current year proposed rate as a percent change of rolled-back rate (Line 26 divided by
Line 23, minus 1, multiplied by 100)%
S
I
G
N
H
E
R
E
Taxing Authority Certification
I certify the millages and rates are correct to the best of my knowledge.
The millages comply with the provisions of s. 200.065 and the provisions of
either s. 200.071 or s. 200.081, F.S.
Date :
Title :Contact Name and Contact Title :
Mailing Address :Physical Address :
City, State, Zip :Phone Number :Fax Number :
Instructions on page 3
First public
budget hearing
Date :Time :Place :
27.
26.
Signature of Chief Administrative Officer :
7,820,474
4
386-424-2421
6,853,261
386-424-2400 x1301
4
104 N. Riverside DrP O Box 100
4
7,160,870
Edgewater, FL 32132
6.1349
Glenn Irby, City Manager
9.21
Bridgette A. Vaissiere, Finance Director
6.7000
DR-420
R. 5/12
Page 3
CERTIFICATION OF TAXABLE VALUE
INSTRUCTIONS
“Principal Authority” is a county, municipality, or independent special district (including water management districts).
“Taxing Authority” is the entity levying the millage. This includes the principal authority, any special district dependent to the
principal authority, any county municipal service taxing unit (MSTU), and water management district basins.
Each taxing authority must submit to their property appraiser a DR-420 and the following forms, as applicable:
· DR-420TIF, Tax Increment Adjustment Worksheet
· DR-420DEBT, Certification of Voted Debt Millage
· DR-420MM-P, Maximum Millage Levy Calculation - Preliminary Disclosure
Section I: Property Appraiser
Use this DR-420 form for all taxing authorities except school
districts. Complete Section I, Lines 1 through 9, for each county,
municipality, independent special district, dependent special
district, MSTU, and multicounty taxing authority. Enter only
taxable values that apply to the taxing authority indicated. Use a
separate form for the principal authority and each dependent
district, MSTU and water management district basin.
Line 8
Complete a DR-420TIF for each taxing authority making
payments to a redevelopment trust fund under Section 163.387
(2)(a), Florida Statutes or by an ordinance, resolution or
agreement to fund a project or to finance essential infrastructure.
Check "Yes" if the taxing authority makes payments to a
redevelopment trust fund. Enter the number of DR-420TIF forms
attached for the taxing authority on Line 8. Enter 0 if none.
Line 9
Complete a DR-420DEBT for each taxing authority levying either
a voted debt service millage (s.12, Article VII, State Constitution)
or a levy voted for two years or less (s. 9(b), Article VII, State
Constitution).
Check “Yes” if the taxing authority levies either a voted debt
service millage or a levy voted for 2 years or less (s. 9(b), Article
VII, State Constitution). These levies do not include levies
approved by a voter referendum not required by the State
Constitution. Complete and attach DR-420DEBT. Do not
complete a separate DR-420 for these levies.
Send a copy to each taxing authority and keep a copy. When the
taxing authority returns the DR-420 and the accompanying forms,
immediately send the original to:
Florida Department of Revenue
Property Tax Oversight - TRIM Section
P. O. Box 3000
Tallahassee, Florida 32315-3000
Section II: Taxing Authority
Complete Section II. Keep one copy, return the original and
one copy to your property appraiser with the applicable
DR-420TIF, DR-420DEBT, and DR-420MM-P within 35 days
of certification. Send one copy to the tax collector. “Dependent
special district” (ss. 200.001(8)(d) and 189.403(2), F.S.)
means a special district that meets at least one of the
following criteria:
l The membership of its governing body is identical to that of
the governing body of a single county or a single
municipality.
l All members of its governing body are appointed by the
governing body of a single county or a single
municipality.
l During their unexpired terms, members of the special
district's governing body are subject to removal at will by
the governing body of a single county or a single
municipality.
l The district has a budget that requires approval through an
affirmative vote or can be vetoed by the governing body
of a single county or a single municipality.
"Independent special district” (ss. 200.001(8)(e) and 189.403
(3), F.S.) means a special district that is not a dependent
special district as defined above. A district that includes more
than one county is an independent special district unless the
district lies wholly within the boundaries of a single
municipality.
“Non-voted millage” is any millage not defined as a “voted
millage” in s. 200.001(8)(f), F.S.
Lines 12 and 14
Adjust the calculation of the rolled-back rate for tax increment
values and payment amounts. See the instructions for
DR-420TIF. On Lines 12 and 14, carry forward values from
the DR-420TIF forms.
Line 24
Include only those levies derived from millage rates.
All TRIM forms for taxing authorities are available on our website at
http://dor.myflorida.com/dor/property/trim
MAXIMUM MILLAGE LEVY CALCULATION
PRELIMINARY DISCLOSURE
For municipal governments, counties, and special districts
DR-420MM-P
R. 5/12
Rule 12D-16.002
Florida Administrative Code
Effective 11/12
Year:County:
Principal Authority :Taxing Authority:
1.(1)Is your taxing authority a municipality or independent special district that has levied
ad valorem taxes for less than 5 years?Yes No
IF YES, STOP HERE. SIGN AND SUBMIT. You are not subject to a millage limitation.
2.(2)per $1,000Current year rolled-back rate from Current Year Form DR-420, Line 16
3.Prior year maximum millage rate with a majority vote from 2018 Form DR-420MM, Line 13 per $1,000 (3)
4.(4)per $1,000Prior year operating millage rate from Current Year Form DR-420, Line 10
If Line 4 is equal to or greater than Line 3, skip to Line 11. If less, continue to Line 5.
Adjust rolled-back rate based on prior year majority-vote maximum millage rate
5.(5)Prior year final gross taxable value from Current Year Form DR-420, Line 7 $
6.(6)$Prior year maximum ad valorem proceeds with majority vote
(Line 3 multiplied by Line 5 divided by 1,000)
7.(7)$Amount, if any, paid or applied in prior year as a consequence of an obligation
measured by a dedicated increment value from Current Year Form DR-420 Line 12
8.(8)Adjusted prior year ad valorem proceeds with majority vote (Line 6 minus Line 7)$
9.Adjusted current year taxable value from Current Year form DR-420 Line 15 $(9)
10.Adjusted current year rolled-back rate (Line 8 divided by Line 9, multiplied by 1,000)per $1,000 (10)
Calculate maximum millage levy
11.(11)Rolled-back rate to be used for maximum millage levy calculation
(Enter Line 10 if adjusted or else enter Line 2)per $1,000
12.Adjustment for change in per capita Florida personal income (See Line 12 Instructions)(12)
13.Majority vote maximum millage rate allowed (Line 11 multiplied by Line 12)(13)per $1,000
14.Two-thirds vote maximum millage rate allowed (Multiply Line 13 by 1.10)per $1,000 (14)
15.Current year proposed millage rate per $1,000 (15)
16.(16)Minimum vote required to levy proposed millage: (Check one)
a. Majority vote of the governing body: Check here if Line 15 is less than or equal to Line 13. The maximum millage rate is equal
to the majority vote maximum rate. Enter Line 13 on Line 17.
b. Two-thirds vote of governing body: Check here if Line 15 is less than or equal to Line 14, but greater than Line 13. The
maximum millage rate is equal to proposed rate. Enter Line 15 on Line 17.
c. Unanimous vote of the governing body, or 3/4 vote if nine members or more: Check here if Line 15 is greater than Line 14.
The maximum millage rate is equal to the proposed rate. Enter Line 15 on Line 17.
d. Referendum: The maximum millage rate is equal to the proposed rate. Enter Line 15 on Line 17.
17.The selection on Line 16 allows a maximum millage rate of
(Enter rate indicated by choice on Line 16)(17)per $1,000
18.(18)Current year gross taxable value from Current Year Form DR-420, Line 4 $
Continued on page 2
6.7000
EDGEWATER
1,117,088,552
EDGEWATER OPERATING
8,614,917
1,040,273,019
116,568
Reset Form
1.0322
4
6.1349
8.2814
4
VOLUSIA
7.6076
6.7000
8,498,349
2020
1,167,234,936
8.6379
7.6076
7.8526
Print Form
7.8526
DR-420MM-P
R. 5/12
Page 2
19.Current year proposed taxes (Line 15 multiplied by Line 18, divided by 1,000)(19)$
20.(20)Total taxes levied at the maximum millage rate (Line 17 multiplied by Line 18, divided
by 1,000)$
DEPENDENT SPECIAL DISTRICTS AND MSTUs STOP HERE. SIGN AND SUBMIT.
21.Enter the current year proposed taxes of all dependent special districts & MSTUs levying
a millage . (The sum of all Lines 19 from each district's Form DR-420MM-P)$(21)
22.Total current year proposed taxes (Line 19 plus Line 21)(22)$
Total Maximum Taxes
23.(23)Enter the taxes at the maximum millage of all dependent special districts & MSTUs
levying a millage (The sum of all Lines 20 from each district's Form DR-420MM-P)$
24.Total taxes at maximum millage rate (Line 20 plus Line 23)(24)$
Total Maximum Versus Total Taxes Levied
25.Are total current year proposed taxes on Line 22 equal to or less than total taxes at the
maximum millage rate on Line 24? (Check one)YES NO (25)
S
I
G
N
H
E
R
E
Taxing Authority Certification I certify the millages and rates are correct to the best of my knowledge. The millages
comply with the provisions of s. 200.065 and the provisions of either s. 200.071 or s.
200.081, F.S.
Signature of Chief Administrative Officer :Date :
Title :Contact Name and Contact Title :
Mailing Address :Physical Address :
City, State, Zip :Phone Number :Fax Number :
Complete and submit this form DR-420MM-P, Maximum Millage Levy Calculation-Preliminary Disclosure, to
your property appraiser with the form DR-420, Certification of Taxable Value.
Instructions on page 3
Taxing Authority :
0
0
7,820,474
386-424-2421
P O Box 100
Edgewater, FL 32132
Glenn Irby, City Manager
4
7,820,474
9,165,829
9,165,829
Bridgette A. Vaissiere, Finance Director
EDGEWATER OPERATING
386-424-2400 x1301
104 N. Riverside Dr
DR-420MM-P
R. 5/12
Page 3
MAXIMUM MILLAGE LEVY CALCULATION
PRELIMINARY DISCLOSURE
INSTRUCTIONS
General Instructions
Each of the following taxing authorities must
complete a DR-420MM-P.
• County
• Municipality
• Special district dependent to a county or
municipality
• County MSTU
• Independent special district, including water
management districts
• Water management district basin
Voting requirements for millages adopted by a
two-thirds or a unanimous vote are based on the
full membership of the governing body, not on
the number of members present at the time of
the vote.
This form calculates the maximum tax levy for
2019 allowed under s. 200.065(5), F.S. Counties
and municipalities, including dependent special
districts and MSTUs, which adopt a tax levy at the
final hearing higher than allowed under s.
200.065, F.S., may be subject to the loss of their
half-cent sales tax distribution.
DR-420MM-P shows the preliminary maximum
millages and taxes levied based on your
proposed adoption vote. Each taxing authority
must complete, sign, and submit this form to
their property appraiser with their completed
DR-420, Certification of Taxable Value.
The vote at the final hearing and the resulting
maximum may change. After the final hearing,
each taxing authority will file a final Form
DR-420MM, Maximum Millage Levy Calculation
Final Disclosure, with Form DR-487, Certification
of Compliance, with the Department of Revenue.
Specific tax year references in this form are
updated each year by the Department.
Line Instructions
Lines 5-10
Only taxing authorities that levied a 2018 millage rate less
than their maximum majority vote rate must complete these
lines. The adjusted rolled-back rate on Line 10 is the rate
that would have been levied if the maximum vote rate for
2018 had been adopted. If these lines are completed, enter
the adjusted rate on Line 11.
Line 12
This line is entered by the Department of Revenue. The
same adjustment factor is used statewide by all taxing
authorities. It is based on the change in per capita Florida
personal income (s. 200.001(8)(i), F.S.), which Florida Law
requires the Office of Economic and Demographic Research
to report each year.
Lines 13 and 14
Millage rates are the maximum that could be levied with a
majority or two-thirds vote of the full membership of the
governing body. With a unanimous vote of the full
membership (three-fourths vote of the full membership if
the governing body has nine or more members) or a
referendum, the maximum millage rate that can be levied is
the taxing authority’s statutory or constitutional cap.
Line 16
Check the box for the minimum vote necessary at the final
hearing to levy your adopted millage rate.
Line 17
Enter the millage rate indicated by the box checked in Line
16. If the proposed millage rate is equal to or less than the
majority vote maximum millage rate, enter the majority vote
maximum. If a two-thirds vote, a unanimous vote, or a
referendum is required, enter the proposed millage rate. For
a millage requiring more than a majority vote, the proposed
millage rate must be entered on Line 17, rather than the
maximum rate, so that the comparisons on Lines 21 through
25 are accurate.
All TRIM forms for taxing authorities are available on our website at
http://floridarevenue.com/property/Pages/Forms.aspx
City of Edgewater
Legislation Text
104 N. Riverside Drive
Edgewater, FL 32132
File #:AR-2020-4868,Version:2
COUNCIL AGENDA ITEM
SUBJECT:
Maximum Millage - Edgewater I & S 2005 Fiscal Year 2020-2021
DEPARTMENT:
Finance
SUMMARY:
In conjunction with the Notice of Proposed Property Taxes (TRIM Notice)pursuant to section 200.069,F.S.,
the Council must authorize advertisement of the maximum millage rate for the upcoming budget year.The
current 2005 Edgewater I&S (Animal Shelter)millage rate is $0.0336 per $1,000 assessed value.For Fiscal
Year 2021 the millage rate levy should be $0.0337 per $1,000 assessed value based on the sale of the Limited
General Obligation Note Payable of 2005.The revenues for the Fiscal Year 2021 would be budgeted in the
amount of $37,471.
BUDGETED ITEM:☐ Yes ☐ No ☒ Not Applicable
BUDGET AMENDMENT REQUIRED:☐ Yes ☐ No ☒ Not Applicable
RECOMMENDED ACTION:
Council to Authorize the Edgewater I &S 2005 Maximum Millage to be advertised as part of the 2020 TRIM
Notice
City of Edgewater Printed on 7/14/2020Page 1 of 1
powered by Legistar™
2020PreliminaryTaxable ValuationDR420 Line # Line 1 Line 2 Line 3 Line 4Line 5 Line 6Line 7 Line 10 Line 11 Line 12 Line 13 Line 14 Line 15 Line 16Volusia County School Board0011 [SCH] Volusia County School Board RLE 41,149,874,258 3,373,395,064 66,762,178 44,590,031,500 3,489,413,021 8.49% 871,288,615 43,718,742,885 2,618,124,406 6.37% 41,100,618,479 3.8330 157,538,671 157,538,671 43,718,742,885 3.6035 -5.99%0012 [SCH] Volusia County School Board DISC. 41,149,874,258 3,373,395,064 66,762,178 44,590,031,500 3,489,413,021 8.49% 871,288,615 43,718,742,885 2,618,124,406 6.37% 41,100,618,479 0.7480 30,743,263 30,743,263 43,718,742,885 0.7032 -5.99%0017 [SCH] Volusia County School Board Cap. Imp. 41,149,874,258 3,373,395,064 66,762,178 44,590,031,500 3,489,413,021 8.49% 871,288,615 43,718,742,885 2,618,124,406 6.37% 41,100,618,479 1.5000 61,650,928 61,650,928 43,718,742,885 1.4102 -5.99%Volusia County0050 [C] Volusia County General Fund 36,429,004,693 3,373,395,064 66,762,178 39,869,161,935 3,271,691,194 8.94% 821,847,906 39,047,314,029 2,449,843,288 6.69% 36,597,470,741 5.5900 204,579,861 6,455,286 198,124,575 1,343,368,901 37,703,945,128 5.2547 -6.00%0055 [C] Volusia County Library 36,429,004,693 3,373,395,064 66,762,178 39,869,161,935 3,271,691,194 8.94% 821,847,906 39,047,314,029 2,449,843,288 6.69% 36,597,470,741 0.5520 20,201,804 20,201,804 39,047,314,029 0.5174 -6.27%0057 [C] Volusia Forever 36,429,176,775 3,373,395,064 66,762,178 39,869,334,017 3,271,691,194 8.94% 821,847,906 39,047,486,111 2,449,843,288 6.69% 36,597,642,823 0.1122 4,106,256 115,677 3,990,579 1,130,675,559 37,916,810,552 0.1052 -6.20%0059 [C] Volusia Forever I&S 2005 36,429,176,775 3,373,395,064 66,762,178 39,869,334,017 3,271,691,194 8.94% 821,847,906 39,047,486,111 2,449,843,288 6.69% 36,597,642,823 0.0878 3,213,273 3,213,273 39,047,486,111 0.0823 -6.27%0058 [C] Volusia Echo36,429,176,775 3,373,395,064 66,762,178 39,869,334,017 3,271,691,194 8.94% 821,847,906 39,047,486,111 2,449,843,288 6.69% 36,597,642,823 0.2000 7,319,529 206,196 7,113,333 1,130,675,559 37,916,810,552 0.1876 -6.20%0310 [D] Volusia County MSD 7,622,373,612 462,743,473 25,941,445 8,111,058,530 563,292,569 7.46% 89,909,266 8,021,149,264 473,383,303 6.27% 7,547,765,961 2.2399 16,906,241 16,859 16,889,382 10,314,903 8,010,834,361 2.1083 -5.87%0360 [D] Volusia Silver Sands MSD 1,062,512,391 2,958,776 0 1,065,471,167 48,890,523 4.81% 5,553,121 1,059,918,046 43,337,402 4.26% 1,016,580,644 0.0150 15,249 15,249 1,059,918,046 0.0144 -4.09%0510 [D] Volusia County Fire District 7,799,135,525 473,189,245 28,327,486 8,300,652,256 581,095,235 7.53% 95,867,067 8,204,785,189 485,228,168 6.29% 7,719,557,021 4.0815 31,507,372 30,721 31,476,651 10,314,903 8,194,470,286 3.8412 -5.89%0520 [D] Volusia County Mosquito Control 26,732,093,207 1,544,422,302 49,474,809 28,325,990,318 2,074,169,086 7.90% 575,393,431 27,750,596,887 1,498,775,655 5.71% 26,251,821,232 0.1880 4,935,342 184,884 4,750,458 1,070,734,992 26,679,861,895 0.1781 -5.29%0530 [D] Volusia Ponce Inlet Port Auth. 26,732,143,307 1,544,422,302 49,474,809 28,326,040,418 2,074,170,153 7.90% 575,393,431 27,750,646,987 1,498,776,722 5.71% 26,251,870,265 0.0929 2,438,799 91,360 2,347,439 1,070,734,992 26,679,911,995 0.0880 -5.29%Multi-County / Water Management0060 [MC] St. Johns River Water Mgt. 36,946,148,558 3,373,395,064 66,762,178 40,386,305,800 3,274,755,611 8.82% 824,144,237 39,562,161,563 2,450,611,374 6.60% 37,111,550,189 0.2414 8,958,728 8,958,728 39,562,161,563 0.2264 -6.19%0065 [MC] Florida Inland Navigation 36,946,148,558 3,373,395,064 66,762,178 40,386,305,800 3,274,755,611 8.82% 824,144,237 39,562,161,563 2,450,611,374 6.60% 37,111,550,189 0.0320 1,187,570 1,187,570 39,562,161,563 0.0300 -6.19%Independent Special District0070 [I] West Volusia Hospital Auth. 9,888,154,615 1,828,972,762 17,287,369 11,734,414,746 1,198,853,717 11.38% 284,633,648 11,449,781,098 914,220,069 8.68% 10,535,561,029 1.9080 20,101,850 90,741 20,011,109 59,940,567 11,389,840,531 1.7569 -7.92%0100 [I] Halifax Hospital 18,606,120,099 1,269,092,537 23,347,228 19,898,559,864 1,360,277,027 7.34% 347,396,267 19,551,163,597 1,012,880,760 5.46% 18,538,282,837 0.3546 6,573,675 348,721 6,224,954 1,070,734,992 18,480,428,605 0.3368 -5.01%0120 [I] Southeast Volusia Hospital 8,451,873,844 275,329,765 26,127,581 8,753,331,190 715,624,867 8.90% 229,522,739 8,523,808,451 486,102,128 6.05% 8,037,706,323 1.1213 9,012,680 9,012,680 8,523,808,451 1.0574 -5.70%Dependent Special District0570 [D] Daytona Beach Downtown Dev. Auth. 108,459,867 39,968,314 0 148,428,181 4,436,202 3.08% (1,920,322) 150,348,503 6,356,524 4.41% 143,991,979 1.0000 143,992 94,225 49,767 98,439,343 51,909,160 0.9587 -4.13%Municipality0210 [M] Daytona Beach Operating 5,168,427,553 633,916,960 3,366,777 5,805,711,290 513,280,188 9.70% 207,790,137 5,597,921,153 305,490,051 5.77% 5,292,431,102 5.8587 31,006,766 3,048,462 27,958,304 547,413,173 5,050,507,980 5.5357 -5.51%0211 [M] Daytona Beach I&S 2004 5,237,400,915 652,331,699 3,366,777 5,893,099,391 515,490,607 9.59% 207,818,950 5,685,280,441 307,671,657 5.72% 5,377,608,784 0.2771 1,490,135 1,490,135 5,685,280,441 0.2621 -5.41%0240 [M] Daytona Beach Shores Operating 1,696,270,749 29,264,429 0 1,725,535,178 70,245,278 4.24% 10,434,315 1,715,100,863 59,810,963 3.61% 1,655,289,900 5.2300 8,657,166 8,657,166 1,715,100,863 5.0476 -3.49%0241 [M] Daytona Beach Shores I&S 2006 1,696,270,749 29,264,429 0 1,725,535,178 70,245,278 4.24% 10,434,315 1,715,100,863 59,810,963 3.61% 1,655,289,900 1.7977 2,975,715 2,975,715 1,715,100,863 1.7350 -3.49%0190 [M] DeBary Operating 1,215,212,361 1,085,220,329 2,628,658 2,303,061,348 303,518,238 15.18% 97,260,753 2,205,800,595 206,257,485 10.32% 1,999,543,110 3.5000 6,998,401 6,998,401 2,205,800,595 3.1727 -9.35%0150 [M] DeLand Operating 1,910,955,785 201,280,873 243,420 2,112,480,078 183,529,645 9.51% 78,442,076 2,034,038,002 105,087,569 5.45% 1,928,950,433 6.7841 13,086,193 271,577 12,814,616 49,625,664 1,984,412,338 6.4576 -4.81%0130 [M] Deltona Operating 2,823,814,480 113,515,578 0 2,937,330,058 316,342,389 12.07% 57,569,318 2,879,760,740 258,773,071 9.87% 2,620,987,669 7.8500 20,574,753 129,909 20,444,844 21,134,419 2,858,626,321 7.1520 -8.89%0290 [M] Edgewater Operating 1,064,372,562 98,502,509 4,359,865 1,167,234,936 126,961,917 12.20% 21,163,968 1,146,070,968 105,797,949 10.17% 1,040,273,019 6.7000 6,969,829 116,568 6,853,261 28,982,416 1,117,088,552 6.1349 -8.43%0291 [M] Edgewater I&S 2005 1,067,544,204 98,502,509 4,359,865 1,170,406,578 130,133,559 12.51% 24,335,610 1,146,070,968 105,797,949 10.17% 1,040,273,019 0.0336 34,953 34,953 1,146,070,968 0.0305 -9.23%0292 [M] Edgewater I&S 2016 1,067,544,204 98,502,509 4,359,865 1,170,406,578 130,133,559 12.51% 24,335,610 1,146,070,968 105,797,949 10.17% 1,040,273,019 0.2401 249,770 249,770 1,146,070,968 0.2179 -9.23%0250 [M} Flagler Beach Operating 8,954,425 0 0 8,954,425 642,903 7.74% 0 8,954,425 642,903 7.74% 8,311,522 5.5710 46,303 46,303 8,954,425 5.1710 -7.18%0200 [M] Holly Hill Operating 643,712,877 59,954,510 3,509,937 707,177,324 47,644,752 7.22% 7,104,698 700,072,626 40,540,054 6.15% 659,532,572 6.2500 4,122,079 1,177,629 2,944,450 201,131,607 498,941,019 5.9014 -5.58%0160 [M] Lake Helen Operating 112,958,473 4,095,475 0 117,053,948 14,582,347 14.23% 5,672,165 111,381,783 8,910,182 8.70% 102,471,601 7.0000 717,301 717,301 111,381,783 6.4400 -8.00%0270 [M] New Smyrna Beach Operating 4,437,297,024 106,369,817 8,775,764 4,552,442,605 422,379,961 10.23% 175,854,875 4,376,587,730 246,525,086 5.97% 4,130,062,644 3.7421 15,455,107 368,050 15,087,057 130,317,753 4,246,269,977 3.5530 -5.05%0271 [M] New Smyrna Beach I&S 2005 4,437,297,024 106,369,817 8,775,764 4,552,442,605 422,379,961 10.23% 175,854,875 4,376,587,730 246,525,086 5.97% 4,130,062,644 0.2981 1,231,172 1,231,172 4,376,587,730 0.2813 -5.63%0272 ]M] New Smyrna Beach I&sS 2018 4,437,297,024 106,369,817 8,775,764 4,552,442,605 422,379,961 10.23% 175,854,875 4,376,587,730 246,525,086 5.97% 4,130,062,644 0.1554 641,812 641,812 4,376,587,730 0.1466 -5.63%0300 [M] Oak Hill Operating 129,135,510 5,399,614 1,267,851 135,802,975 13,528,338 11.06% 5,188,428 130,614,547 8,339,910 6.82% 122,274,637 5.6820 694,764 694,764 130,614,547 5.3192 -6.39%0170 [M] Orange City Operating 756,216,554 71,701,371 0 827,917,925 74,235,183 9.85% 15,441,016 812,476,909 58,794,167 7.80% 753,682,742 7.8332 5,903,748 260,094 5,643,654 43,453,141 769,023,768 7.3387 -6.31%0180 [M] Ormond Beach Operating 3,680,299,762 216,938,877 7,588,106 3,904,826,745 241,328,698 6.59% 54,932,471 3,849,894,274 186,396,227 5.09% 3,663,498,047 4.0870 14,972,717 492,602 14,480,115 143,551,273 3,706,343,001 3.9068 -4.41%0182 [M] Ormond Beach I&S 2003 3,680,299,762 216,938,877 7,588,106 3,904,826,745 241,328,698 6.59% 54,932,471 3,849,894,274 186,396,227 5.09% 3,663,498,047 0.0330 120,895 120,895 3,849,894,274 0.0314 -4.84%0184 [M] Ormond Beach I&S 2010 3,680,299,762 216,938,877 7,588,106 3,904,826,745 241,328,698 6.59% 54,932,471 3,849,894,274 186,396,227 5.09% 3,663,498,047 0.1000 366,350 366,350 3,849,894,274 0.0952 -4.84%0140 [M] Pierson Operating 50,324,768 5,046,158 1,118,190 56,489,116 4,544,562 8.75% 707,393 55,781,723 3,837,169 7.39% 51,944,554 5.8358 303,138 303,138 55,781,723 5.4344 -6.88%0260 [M] Ponce Inlet Operating 939,173,662 10,144,962 0 949,318,624 33,854,690 3.70% 7,663,214 941,655,410 26,191,476 2.86% 915,463,934 5.9000 5,401,237 5,401,237 941,655,410 5.7359 -2.78%0230 [M] Port Orange Operating 3,568,191,213 195,126,247 5,692,669 3,769,010,129 293,139,484 8.43% 56,888,721 3,712,121,408 236,250,763 6.80% 3,475,870,645 4.5254 15,729,705 170,957 15,558,748 44,671,252 3,667,450,156 4.2424 -6.25%0234 [M] Port Orange I&S 2006 3,568,191,213 195,126,247 5,692,669 3,769,010,129 293,139,484 8.43% 56,888,721 3,712,121,408 236,250,763 6.80% 3,475,870,645 0.2725 947,175 947,175 3,712,121,408 0.2552 -6.36%0220 [M] South Daytona Operating 620,146,531 35,608,451 2,269,496 658,024,478 48,994,439 8.04% 672,460 657,352,018 48,321,979 7.93% 609,030,039 7.7500 4,719,983 901,836 3,818,147 133,967,687 523,384,331 7.2951 -5.87%14,572,3548,340,183,096Taxing Authority NameCurrent Year Taxable Real PropertyCurrent Year Taxable Personal Property2020 Preliminary Tax RollPrior Year CRA PaymentsAdjusted Prior Year Ad Valorem ProceedsCRA Dedicated Increment ValueAdjusted Current Year Taxable ValueCurrent Year Taxable Centrally Assessed PropertyRolled Back CalculationTax Roll Increase / DecreaseNet Additions / DeletionsPrior Year Ad Valorem Proceeds% Change Over Last Year's MillageTaxing Authority CodesPrior Year Final Taxable Value "Net" Tax Roll Increase/Decrease"Net" % ChangeAdjusted Taxable ValuePrior Year Final Millage RateCurrent Year Rolled Back Rate% Change
DR-420DEBT
R. 6/10
Rule 12D-16.002
Florida Administrative Code
Effective 11/12
Year :County :
Principal Authority :Taxing Authority :
Levy Description :
1.
SECTION I: COMPLETED BY PROPERTY APPRAISER
Current year taxable value of real property for operating purposes (1)$
2.Current year taxable value of personal property for operating purposes $(2)
3.Current year taxable value of centrally assessed property for operating purposes $(3)
4.Current year gross taxable value for operating purposes (Line 1 plus Line 2 plus Line 3)(4)$
SIGN
HERE
Property Appraiser Certification I certify the taxable values above are correct to the best of my knowledge.
Signature of Property Appraiser :Date :
SECTION II: COMPLETED BY TAXING AUTHORITY
5.Current year proposed voted debt millage rate per $1,000 (5)
6.Current year proposed millage voted for 2 years or less under s. 9(b) Article VII, State
Constitution per $1,000 (6)
S
I
G
N
H
E
R
E
Taxing Authority Certification I certify the proposed millages and rates are correct to the best of my knowledge.
Signature of Chief Administrative Officer :Date :
Title :Contact Name and Contact Title :
Mailing Address :Physical Address :
City, State, Zip :Phone Number :
CERTIFICATION OF VOTED DEBT MILLAGE
Fax Number :
INSTRUCTIONS
Property appraisers must complete and sign Section I of this form with the DR-420, Certification of Taxable Value, and DR-420S,
Certification of School Taxable Value, and provide it to all taxing authorities levying a
- Voted debt service millage levied under Section 12, Article VII of the State Constitution or
- Millage voted for two years or less under s. 9(b), Article VII of the State Constitution
Section I: Property Appraiser
Use a separate DR-420DEBT for each voted debt service millage that's levied
by a taxing authority. The property appraiser should check the Yes box on
Line 9 of DR-420, Certification of Taxable Value, or Line 8 of DR-420S,
Certification of School Taxable Value. The property appraiser should provide
the levy description and complete Section I, Lines 1 through 4 of this form, for
each voted debt service millage levied.
Enter only taxable values that apply to the voted debt service millage
indicated.
Sign, date, and forward the form to the taxing authority with the DR-420.
Section II: Taxing Authority
Each taxing authority levying a voted debt service millage requiring this form
must provide the proposed voted debt millage rate on Line 5.
If a DR-420DEBT wasn't received for any
- Voted debt service millages or
- Millages voted for two years or less
contact the property appraiser as soon as possible and request a
DR-420DEBT.
Sign, date, and return the form to your property appraiser with the
DR-420 or DR-420S.
All TRIM forms for taxing authorities are available on our website at http://dor.myflorida.com/dor/property/trim
Edgewater, FL 32132
4,359,865
Reset Form
6/24/2020 11:06 AM
EDGEWATER I&S 2005
1,067,544,204
0.0337
EDGEWATER
Glenn Irby, City Manager Bridgette A. Vaissiere, Finance Director
386-424-2400 x1301
P O Box 100
2020
EDGEWATER OPERATING
Electronically Certified by Property Appraiser
1,170,406,578
386-424-2421
Print Form
VOLUSIA
0.0000
98,502,509
104 N. Riverside Dr
City of Edgewater
Legislation Text
104 N. Riverside Drive
Edgewater, FL 32132
File #:AR-2020-4869,Version:1
COUNCIL AGENDA ITEM
SUBJECT:
Maximum Millage - Edgewater I & S 2016 Fiscal Year 20121-2021
DEPARTMENT:
Finance
SUMMARY:
In conjunction with the Notice of Proposed Property Taxes (TRIM Notice)pursuant to section 200.069,F.S.,
the Council must authorize advertisement of the maximum millage rate for the upcoming budget year.The
current Edgewater I&S 2016 (Go for Parks)millage rate is $0.2401 per $1,000 assessed value.For Fiscal Year
2021 the millage rate levy should be $0.2142 per $1,000 assessed value based on the sale of the Limited
General Obligation Note Payable of 2017.The revenues for the Fiscal Year 2021 would be budgeted in the
amount of $238,166.
BUDGETED ITEM:☐ Yes ☐ No ☒ Not Applicable
BUDGET AMENDMENT REQUIRED:☐ Yes ☐ No ☒ Not Applicable
RECOMMENDED ACTION:
Council to Authorize the Edgewater I &S 2016 Maximum Millage to be advertised as part of the 2020 TRIM
Notice
City of Edgewater Printed on 7/14/2020Page 1 of 1
powered by Legistar™
2020PreliminaryTaxable ValuationDR420 Line # Line 1 Line 2 Line 3 Line 4Line 5 Line 6Line 7 Line 10 Line 11 Line 12 Line 13 Line 14 Line 15 Line 16Volusia County School Board0011 [SCH] Volusia County School Board RLE 41,149,874,258 3,373,395,064 66,762,178 44,590,031,500 3,489,413,021 8.49% 871,288,615 43,718,742,885 2,618,124,406 6.37% 41,100,618,479 3.8330 157,538,671 157,538,671 43,718,742,885 3.6035 -5.99%0012 [SCH] Volusia County School Board DISC. 41,149,874,258 3,373,395,064 66,762,178 44,590,031,500 3,489,413,021 8.49% 871,288,615 43,718,742,885 2,618,124,406 6.37% 41,100,618,479 0.7480 30,743,263 30,743,263 43,718,742,885 0.7032 -5.99%0017 [SCH] Volusia County School Board Cap. Imp. 41,149,874,258 3,373,395,064 66,762,178 44,590,031,500 3,489,413,021 8.49% 871,288,615 43,718,742,885 2,618,124,406 6.37% 41,100,618,479 1.5000 61,650,928 61,650,928 43,718,742,885 1.4102 -5.99%Volusia County0050 [C] Volusia County General Fund 36,429,004,693 3,373,395,064 66,762,178 39,869,161,935 3,271,691,194 8.94% 821,847,906 39,047,314,029 2,449,843,288 6.69% 36,597,470,741 5.5900 204,579,861 6,455,286 198,124,575 1,343,368,901 37,703,945,128 5.2547 -6.00%0055 [C] Volusia County Library 36,429,004,693 3,373,395,064 66,762,178 39,869,161,935 3,271,691,194 8.94% 821,847,906 39,047,314,029 2,449,843,288 6.69% 36,597,470,741 0.5520 20,201,804 20,201,804 39,047,314,029 0.5174 -6.27%0057 [C] Volusia Forever 36,429,176,775 3,373,395,064 66,762,178 39,869,334,017 3,271,691,194 8.94% 821,847,906 39,047,486,111 2,449,843,288 6.69% 36,597,642,823 0.1122 4,106,256 115,677 3,990,579 1,130,675,559 37,916,810,552 0.1052 -6.20%0059 [C] Volusia Forever I&S 2005 36,429,176,775 3,373,395,064 66,762,178 39,869,334,017 3,271,691,194 8.94% 821,847,906 39,047,486,111 2,449,843,288 6.69% 36,597,642,823 0.0878 3,213,273 3,213,273 39,047,486,111 0.0823 -6.27%0058 [C] Volusia Echo36,429,176,775 3,373,395,064 66,762,178 39,869,334,017 3,271,691,194 8.94% 821,847,906 39,047,486,111 2,449,843,288 6.69% 36,597,642,823 0.2000 7,319,529 206,196 7,113,333 1,130,675,559 37,916,810,552 0.1876 -6.20%0310 [D] Volusia County MSD 7,622,373,612 462,743,473 25,941,445 8,111,058,530 563,292,569 7.46% 89,909,266 8,021,149,264 473,383,303 6.27% 7,547,765,961 2.2399 16,906,241 16,859 16,889,382 10,314,903 8,010,834,361 2.1083 -5.87%0360 [D] Volusia Silver Sands MSD 1,062,512,391 2,958,776 0 1,065,471,167 48,890,523 4.81% 5,553,121 1,059,918,046 43,337,402 4.26% 1,016,580,644 0.0150 15,249 15,249 1,059,918,046 0.0144 -4.09%0510 [D] Volusia County Fire District 7,799,135,525 473,189,245 28,327,486 8,300,652,256 581,095,235 7.53% 95,867,067 8,204,785,189 485,228,168 6.29% 7,719,557,021 4.0815 31,507,372 30,721 31,476,651 10,314,903 8,194,470,286 3.8412 -5.89%0520 [D] Volusia County Mosquito Control 26,732,093,207 1,544,422,302 49,474,809 28,325,990,318 2,074,169,086 7.90% 575,393,431 27,750,596,887 1,498,775,655 5.71% 26,251,821,232 0.1880 4,935,342 184,884 4,750,458 1,070,734,992 26,679,861,895 0.1781 -5.29%0530 [D] Volusia Ponce Inlet Port Auth. 26,732,143,307 1,544,422,302 49,474,809 28,326,040,418 2,074,170,153 7.90% 575,393,431 27,750,646,987 1,498,776,722 5.71% 26,251,870,265 0.0929 2,438,799 91,360 2,347,439 1,070,734,992 26,679,911,995 0.0880 -5.29%Multi-County / Water Management0060 [MC] St. Johns River Water Mgt. 36,946,148,558 3,373,395,064 66,762,178 40,386,305,800 3,274,755,611 8.82% 824,144,237 39,562,161,563 2,450,611,374 6.60% 37,111,550,189 0.2414 8,958,728 8,958,728 39,562,161,563 0.2264 -6.19%0065 [MC] Florida Inland Navigation 36,946,148,558 3,373,395,064 66,762,178 40,386,305,800 3,274,755,611 8.82% 824,144,237 39,562,161,563 2,450,611,374 6.60% 37,111,550,189 0.0320 1,187,570 1,187,570 39,562,161,563 0.0300 -6.19%Independent Special District0070 [I] West Volusia Hospital Auth. 9,888,154,615 1,828,972,762 17,287,369 11,734,414,746 1,198,853,717 11.38% 284,633,648 11,449,781,098 914,220,069 8.68% 10,535,561,029 1.9080 20,101,850 90,741 20,011,109 59,940,567 11,389,840,531 1.7569 -7.92%0100 [I] Halifax Hospital 18,606,120,099 1,269,092,537 23,347,228 19,898,559,864 1,360,277,027 7.34% 347,396,267 19,551,163,597 1,012,880,760 5.46% 18,538,282,837 0.3546 6,573,675 348,721 6,224,954 1,070,734,992 18,480,428,605 0.3368 -5.01%0120 [I] Southeast Volusia Hospital 8,451,873,844 275,329,765 26,127,581 8,753,331,190 715,624,867 8.90% 229,522,739 8,523,808,451 486,102,128 6.05% 8,037,706,323 1.1213 9,012,680 9,012,680 8,523,808,451 1.0574 -5.70%Dependent Special District0570 [D] Daytona Beach Downtown Dev. Auth. 108,459,867 39,968,314 0 148,428,181 4,436,202 3.08% (1,920,322) 150,348,503 6,356,524 4.41% 143,991,979 1.0000 143,992 94,225 49,767 98,439,343 51,909,160 0.9587 -4.13%Municipality0210 [M] Daytona Beach Operating 5,168,427,553 633,916,960 3,366,777 5,805,711,290 513,280,188 9.70% 207,790,137 5,597,921,153 305,490,051 5.77% 5,292,431,102 5.8587 31,006,766 3,048,462 27,958,304 547,413,173 5,050,507,980 5.5357 -5.51%0211 [M] Daytona Beach I&S 2004 5,237,400,915 652,331,699 3,366,777 5,893,099,391 515,490,607 9.59% 207,818,950 5,685,280,441 307,671,657 5.72% 5,377,608,784 0.2771 1,490,135 1,490,135 5,685,280,441 0.2621 -5.41%0240 [M] Daytona Beach Shores Operating 1,696,270,749 29,264,429 0 1,725,535,178 70,245,278 4.24% 10,434,315 1,715,100,863 59,810,963 3.61% 1,655,289,900 5.2300 8,657,166 8,657,166 1,715,100,863 5.0476 -3.49%0241 [M] Daytona Beach Shores I&S 2006 1,696,270,749 29,264,429 0 1,725,535,178 70,245,278 4.24% 10,434,315 1,715,100,863 59,810,963 3.61% 1,655,289,900 1.7977 2,975,715 2,975,715 1,715,100,863 1.7350 -3.49%0190 [M] DeBary Operating 1,215,212,361 1,085,220,329 2,628,658 2,303,061,348 303,518,238 15.18% 97,260,753 2,205,800,595 206,257,485 10.32% 1,999,543,110 3.5000 6,998,401 6,998,401 2,205,800,595 3.1727 -9.35%0150 [M] DeLand Operating 1,910,955,785 201,280,873 243,420 2,112,480,078 183,529,645 9.51% 78,442,076 2,034,038,002 105,087,569 5.45% 1,928,950,433 6.7841 13,086,193 271,577 12,814,616 49,625,664 1,984,412,338 6.4576 -4.81%0130 [M] Deltona Operating 2,823,814,480 113,515,578 0 2,937,330,058 316,342,389 12.07% 57,569,318 2,879,760,740 258,773,071 9.87% 2,620,987,669 7.8500 20,574,753 129,909 20,444,844 21,134,419 2,858,626,321 7.1520 -8.89%0290 [M] Edgewater Operating 1,064,372,562 98,502,509 4,359,865 1,167,234,936 126,961,917 12.20% 21,163,968 1,146,070,968 105,797,949 10.17% 1,040,273,019 6.7000 6,969,829 116,568 6,853,261 28,982,416 1,117,088,552 6.1349 -8.43%0291 [M] Edgewater I&S 2005 1,067,544,204 98,502,509 4,359,865 1,170,406,578 130,133,559 12.51% 24,335,610 1,146,070,968 105,797,949 10.17% 1,040,273,019 0.0336 34,953 34,953 1,146,070,968 0.0305 -9.23%0292 [M] Edgewater I&S 2016 1,067,544,204 98,502,509 4,359,865 1,170,406,578 130,133,559 12.51% 24,335,610 1,146,070,968 105,797,949 10.17% 1,040,273,019 0.2401 249,770 249,770 1,146,070,968 0.2179 -9.23%0250 [M} Flagler Beach Operating 8,954,425 0 0 8,954,425 642,903 7.74% 0 8,954,425 642,903 7.74% 8,311,522 5.5710 46,303 46,303 8,954,425 5.1710 -7.18%0200 [M] Holly Hill Operating 643,712,877 59,954,510 3,509,937 707,177,324 47,644,752 7.22% 7,104,698 700,072,626 40,540,054 6.15% 659,532,572 6.2500 4,122,079 1,177,629 2,944,450 201,131,607 498,941,019 5.9014 -5.58%0160 [M] Lake Helen Operating 112,958,473 4,095,475 0 117,053,948 14,582,347 14.23% 5,672,165 111,381,783 8,910,182 8.70% 102,471,601 7.0000 717,301 717,301 111,381,783 6.4400 -8.00%0270 [M] New Smyrna Beach Operating 4,437,297,024 106,369,817 8,775,764 4,552,442,605 422,379,961 10.23% 175,854,875 4,376,587,730 246,525,086 5.97% 4,130,062,644 3.7421 15,455,107 368,050 15,087,057 130,317,753 4,246,269,977 3.5530 -5.05%0271 [M] New Smyrna Beach I&S 2005 4,437,297,024 106,369,817 8,775,764 4,552,442,605 422,379,961 10.23% 175,854,875 4,376,587,730 246,525,086 5.97% 4,130,062,644 0.2981 1,231,172 1,231,172 4,376,587,730 0.2813 -5.63%0272 ]M] New Smyrna Beach I&sS 2018 4,437,297,024 106,369,817 8,775,764 4,552,442,605 422,379,961 10.23% 175,854,875 4,376,587,730 246,525,086 5.97% 4,130,062,644 0.1554 641,812 641,812 4,376,587,730 0.1466 -5.63%0300 [M] Oak Hill Operating 129,135,510 5,399,614 1,267,851 135,802,975 13,528,338 11.06% 5,188,428 130,614,547 8,339,910 6.82% 122,274,637 5.6820 694,764 694,764 130,614,547 5.3192 -6.39%0170 [M] Orange City Operating 756,216,554 71,701,371 0 827,917,925 74,235,183 9.85% 15,441,016 812,476,909 58,794,167 7.80% 753,682,742 7.8332 5,903,748 260,094 5,643,654 43,453,141 769,023,768 7.3387 -6.31%0180 [M] Ormond Beach Operating 3,680,299,762 216,938,877 7,588,106 3,904,826,745 241,328,698 6.59% 54,932,471 3,849,894,274 186,396,227 5.09% 3,663,498,047 4.0870 14,972,717 492,602 14,480,115 143,551,273 3,706,343,001 3.9068 -4.41%0182 [M] Ormond Beach I&S 2003 3,680,299,762 216,938,877 7,588,106 3,904,826,745 241,328,698 6.59% 54,932,471 3,849,894,274 186,396,227 5.09% 3,663,498,047 0.0330 120,895 120,895 3,849,894,274 0.0314 -4.84%0184 [M] Ormond Beach I&S 2010 3,680,299,762 216,938,877 7,588,106 3,904,826,745 241,328,698 6.59% 54,932,471 3,849,894,274 186,396,227 5.09% 3,663,498,047 0.1000 366,350 366,350 3,849,894,274 0.0952 -4.84%0140 [M] Pierson Operating 50,324,768 5,046,158 1,118,190 56,489,116 4,544,562 8.75% 707,393 55,781,723 3,837,169 7.39% 51,944,554 5.8358 303,138 303,138 55,781,723 5.4344 -6.88%0260 [M] Ponce Inlet Operating 939,173,662 10,144,962 0 949,318,624 33,854,690 3.70% 7,663,214 941,655,410 26,191,476 2.86% 915,463,934 5.9000 5,401,237 5,401,237 941,655,410 5.7359 -2.78%0230 [M] Port Orange Operating 3,568,191,213 195,126,247 5,692,669 3,769,010,129 293,139,484 8.43% 56,888,721 3,712,121,408 236,250,763 6.80% 3,475,870,645 4.5254 15,729,705 170,957 15,558,748 44,671,252 3,667,450,156 4.2424 -6.25%0234 [M] Port Orange I&S 2006 3,568,191,213 195,126,247 5,692,669 3,769,010,129 293,139,484 8.43% 56,888,721 3,712,121,408 236,250,763 6.80% 3,475,870,645 0.2725 947,175 947,175 3,712,121,408 0.2552 -6.36%0220 [M] South Daytona Operating 620,146,531 35,608,451 2,269,496 658,024,478 48,994,439 8.04% 672,460 657,352,018 48,321,979 7.93% 609,030,039 7.7500 4,719,983 901,836 3,818,147 133,967,687 523,384,331 7.2951 -5.87%14,572,3548,340,183,096Taxing Authority NameCurrent Year Taxable Real PropertyCurrent Year Taxable Personal Property2020 Preliminary Tax RollPrior Year CRA PaymentsAdjusted Prior Year Ad Valorem ProceedsCRA Dedicated Increment ValueAdjusted Current Year Taxable ValueCurrent Year Taxable Centrally Assessed PropertyRolled Back CalculationTax Roll Increase / DecreaseNet Additions / DeletionsPrior Year Ad Valorem Proceeds% Change Over Last Year's MillageTaxing Authority CodesPrior Year Final Taxable Value "Net" Tax Roll Increase/Decrease"Net" % ChangeAdjusted Taxable ValuePrior Year Final Millage RateCurrent Year Rolled Back Rate% Change
DR-420DEBT
R. 6/10
Rule 12D-16.002
Florida Administrative Code
Effective 11/12
Year :County :
Principal Authority :Taxing Authority :
Levy Description :
1.
SECTION I: COMPLETED BY PROPERTY APPRAISER
Current year taxable value of real property for operating purposes (1)$
2.Current year taxable value of personal property for operating purposes $(2)
3.Current year taxable value of centrally assessed property for operating purposes $(3)
4.Current year gross taxable value for operating purposes (Line 1 plus Line 2 plus Line 3)(4)$
SIGN
HERE
Property Appraiser Certification I certify the taxable values above are correct to the best of my knowledge.
Signature of Property Appraiser :Date :
SECTION II: COMPLETED BY TAXING AUTHORITY
5.Current year proposed voted debt millage rate per $1,000 (5)
6.Current year proposed millage voted for 2 years or less under s. 9(b) Article VII, State
Constitution per $1,000 (6)
S
I
G
N
H
E
R
E
Taxing Authority Certification I certify the proposed millages and rates are correct to the best of my knowledge.
Signature of Chief Administrative Officer :Date :
Title :Contact Name and Contact Title :
Mailing Address :Physical Address :
City, State, Zip :Phone Number :
CERTIFICATION OF VOTED DEBT MILLAGE
Fax Number :
INSTRUCTIONS
Property appraisers must complete and sign Section I of this form with the DR-420, Certification of Taxable Value, and DR-420S,
Certification of School Taxable Value, and provide it to all taxing authorities levying a
- Voted debt service millage levied under Section 12, Article VII of the State Constitution or
- Millage voted for two years or less under s. 9(b), Article VII of the State Constitution
Section I: Property Appraiser
Use a separate DR-420DEBT for each voted debt service millage that's levied
by a taxing authority. The property appraiser should check the Yes box on
Line 9 of DR-420, Certification of Taxable Value, or Line 8 of DR-420S,
Certification of School Taxable Value. The property appraiser should provide
the levy description and complete Section I, Lines 1 through 4 of this form, for
each voted debt service millage levied.
Enter only taxable values that apply to the voted debt service millage
indicated.
Sign, date, and forward the form to the taxing authority with the DR-420.
Section II: Taxing Authority
Each taxing authority levying a voted debt service millage requiring this form
must provide the proposed voted debt millage rate on Line 5.
If a DR-420DEBT wasn't received for any
- Voted debt service millages or
- Millages voted for two years or less
contact the property appraiser as soon as possible and request a
DR-420DEBT.
Sign, date, and return the form to your property appraiser with the
DR-420 or DR-420S.
All TRIM forms for taxing authorities are available on our website at http://dor.myflorida.com/dor/property/trim
Edgewater, FL 32132
4,359,865
Reset Form
6/24/2020 11:06 AM
EDGEWATER I&S 2016
1,067,544,204
0.2142
EDGEWATER
Glenn Irby, City Manager Bridgette A. Vaissiere, Finance Director
386-424-2400 x1301
P O Box 100
2020
EDGEWATER OPERATING
Electronically Certified by Property Appraiser
1,170,406,578
386-424-2421
Print Form
VOLUSIA
0.0000
98,502,509
104 N. Riverside Dr