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08-03-2020City Council City of Edgewater Meeting Agenda 104 N. Riverside Drive Edgewater, FL 32132 Council Chambers6:00 PMMonday, August 3, 2020 IMMEDIATELY AFTER THE CRA MEETING We respectfully request that all electronic devices are set for no audible notification. 1. CALL TO ORDER and ROLL CALL, PLEDGE OF ALLEGIANCE, INVOCATION 2. APPROVAL OF MINUTES Minutes from the July 6, 2020 City Council Meetinga. 07-06-2020Attachments: Minutes from the July 20, 2020 Budget Workshopb. 07-20-2020 Budget WorkshopAttachments: 3. PRESENTATIONS/PROCLAMATIONS/PLAQUES/CERTIFICATES/DONATIONS - None at this time 4. CITIZEN COMMENTS This is the time for the public to come forward with any comments they may have. Citizen comments relating to any agenda matter may be made at the time the matter is before Council. Please state your name and address, and please limit your comments to three (3) minutes or less. 5. APPROVAL OR CHANGES/MODIFICATIONS TO THE AGENDA 6. CITY COUNCIL REPORTS 7. CONSENT AGENDA All matters listed under the consent agenda are considered to be routine by the City Council and will be acted upon by one motion. There will be no separate discussion of these items unless discussion is desired by a member of the Council, in which case the Mayor will remove that item from the consent agenda and such item will be considered separately. Page 1 City of Edgewater Printed on 7/27/2020 August 3, 2020City Council Meeting Agenda Insurance Agent/Broker Services - Brown and Brown - Addendum #1a. Addendum #1 to Insurance BrokerAttachments: Approve budget amendment and award and authorize the City Manager to execute a contract to Sparks Concrete, for the Lime Tree Drive - ADA sidewalk project in the amount of $193,000, per terms and conditions in ITB 20-ES-004. b. ITB 20-ES-004 -LIME TREE DRIVE ADA SIDEWALK - Bid Document - full ITB 20-ES-004 - Lime Tree Drive - ADA sidewalk project - Bid opening documents Sparks contract Attachments: Request for approval to purchase Refuse Carts from Otto Environmental Systems North America, Inc. c. Back up for Various Universal Refuse Carts City of Tampa, FL_Award letter_06092020 Attachments: One Year Renewal to the Interlocal Agreement for Distribution of Proceeds of Local Option Fuel Tax - September 1, 2020 - August 31, 2021 d. 2020 LOFT Distribution One-Year Renewal AgreementAttachments: 8. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS 1st Reading - Ordinance No. 2020-O-13: Marguerite McCracken requesting an amendment to the Comprehensive Plan Future Land Use Map to include 1.83± acres of land located at 924 South Ridgewood Avenue as Commercial with Conservation Overlay. a. 2020-O-13 Aerial Map Location Map Aerial View Future Land Use Map Attachments: 1st Reading - Ordinance No. 2020-O-14: Marguerite McCracken requesting an amendment to the Official Zoning Map to include 1.83± acres of land located at 924 South Ridgewood Avenue as B-3 (Highway Commercial). b. 2020-O-14 Aerial Map Location Map Aerial View Zoning Map Attachments: Page 2 City of Edgewater Printed on 7/27/2020 August 3, 2020City Council Meeting Agenda Resolution No. 2020-R-20 - Environmental Advisory Boardc. 2020-R-20 Environmental Advisory BoardAttachments: 2020-R-17 - John Massey requesting the abandonment of a one-foot (1’) non-vehicular access easement on property located at 1017 Flying M Court. d. 2020-R-17 Aerial Map Location Map Aerial View Plan Easement Map Attachments: 2020-R-19 - Matthew Morris requesting the abandonment of a 25-foot drainage easement on property located at 1625 Umbrella Tree Drive. e. 2020-R-19 Aerial Map Location Map Envrionmental Services - No Objection Survey Easement Map Attachments: Resolution No. 2020-R-21 Fees/Ratesf. 2020-R-21 Fees & RatesAttachments: 9. BOARD APPOINTMENTS - None at this time 10. OTHER BUSINESS - None at this time 11. OFFICER REPORTS a.City Clerk b.City Attorney c.City Manager 12. CITIZEN COMMENTS 13. ADJOURN Page 3 City of Edgewater Printed on 7/27/2020 August 3, 2020City Council Meeting Agenda Pursuant to Chapter 286, F.S., if an individual decides to appeal any decision made with respect to any matter considered at a meeting or hearing, that individual will need a record of the proceedings and will need to ensure that a verbatim record of the proceedings is made. The City does not prepare or provide such record. In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any of these proceedings should contact City Clerk/Paralegal Robin L. Matusick, CMC, 104 N. Riverside Drive, Edgewater, Florida, telephone number 386-424-2400 x 1102, 5 days prior to the meeting date. If you are hearing or voice impaired, contact the relay operator at 1-800-955-8771. Page 4 City of Edgewater Printed on 7/27/2020 City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:AR-2020-4870,Version:1 COUNCIL AGENDA ITEM SUBJECT: Minutes from the July 6, 2020 City Council Meeting DEPARTMENT: City Clerk/Paralegal RECOMMENDED ACTION: Motion to approve Minutes from the July 6, 2020 City Council Meeting City of Edgewater Printed on 7/23/2020Page 1 of 1 powered by Legistar™ City of Edgewater Printed on 7/10/2020 Page 1 City of Edgewater Meeting Minutes City Council 104 N. Riverside Drive Edgewater, FL 32132 Monday, July 6, 2020 6:00 PM Council Chambers 1. CALL TO ORDER and ROLL CALL, PLEDGE OF ALLEGIANCE, INVOCATION Present: 4 - Excused: 1 - Mayor Mike Thomas, Councilwoman Christine Power, Councilwoman Kimberly Yaney, and Vice Mayor Gary Conroy Councilwoman Megan O'Keefe Also Present: 3 - City Attorney Aaron Wolfe, City Clerk/Paralegal Robin Matusick CMC, and City Manager Glenn Irby A motion was made by Vice Mayor Conroy, second by Councilwoman Power, to approve Councilwoman O'Keefe being excused. The MOTION was APPROVED by the following vote: Yes: 4 - Mayor Thomas, Councilwoman Power, Councilwoman Yaney and Vice Mayor Conroy 2. APPROVAL OF MINUTES a. Minutes from the May 4, 2020 City Council Meeting A motion was made by Vice Mayor Conroy, second by Councilwoman Yaney, to approve Minutes from the May 4, 2020 City Council Meeting. The MOTION was APPROVED by the following vote: Yes: 4 - Mayor Thomas, Councilwoman Power, Councilwoman Yaney and Vice Mayor Conroy b. Minutes from the June 1, 2020 City Council Meeting A motion was made by Vice Mayor Conroy, second by Councilwoman Power, to approve Minutes from the June 1, 2020 City Council Meeting. The MOTION was APPROVED by the following vote: Yes: 4 - Mayor Thomas, Councilwoman Power, Councilwoman Yaney and Vice Mayor Conroy c. Minutes from the June 9, 2020 Budget Workshop - Utility Rate Review & Budget (Utility & Enterprise) A motion was made by Vice Mayor Conroy, second by Councilwoman Power, to approve Minutes from the June 9, 2020 Budget Workshop - Utility Rate Review & Budget (Utility & Enterprise). The MOTION was APPROVED by the following vote: City of Edgewater Printed on 7/10/2020 Page 2 City Council Meeting Minutes July 6, 2020 Yes: 4 - Mayor Thomas, Councilwoman Power, Councilwoman Yaney and Vice Mayor Conroy 3. PRESENTATIONS/PROCLAMATIONS/PLAQUES/CERTIFICATES/DONATIONS - None at this time 4. CITIZEN COMMENTS Shannon Cowell, 3111 Vista Palm Drive – I emailed about doing an amendment to Chapter 10 regarding recreational vehicles, there are more families purchasing motorhomes and recreational vehicles and are trying to get them allowed on property as a boat or trailer, in Chapter 10 there is nothing for 4 wheelers, can-am, side by sides or golf carts so we would like to get this amended so they would have the same rights as a boat. We want them to be allowed to be on the property instead of getting fined for open storage. Joanne Cowell, 3045 Vista Palm – it’s my daughter in law that is having the problem. We had put the trailer at our house since we have a dirt side road and the person that complained on them, complained on us. There are others that have side by sides that they and they use them for riding their grandkids out in the woods and that kind of thing, most insurances do not cover if you put them in some kind of lot, would appreciate Council looking at this and consider the same as a boat. Vice Mayor Conroy asked Chief Lariscy about the matter and stated that he did go by your house at 3111 Vista Palm but no one was home but I see what you are talking about. Asked Chief Lariscy the difference between having a boat and a recreational vehicle, Chief Lariscy stated that we are the only city in Volusia County that actually allows boats to be placed and stored in the front of the dwelling line, ATV’s because they are not registered are treated as outdoor storage so if someone has an ATV they would have to park it in their garage, on the side of their house, or in their back yard. You can’t store them on the driveway unless they are registered with a state tag like a golf cart that is street legal. No other city allows this. 5. APPROVAL OR CHANGES/MODIFICATIONS TO THE AGENDA Mayor and City Manager discussed pulling Item 7d for discussion and to move Item 10c before Item 10b. Councilwoman Yaney brought up that we are piggy-backing with other cities, in the future she would like to go out for bid. 6. CITY COUNCIL REPORTS Councilwoman Power – attended the TPO Meeting virtually, Rob Gillan from City of Daytona Beach finished his term as Chair and Jason McGuirk of New Smyrna is now taking over as Chair of the TPO, it’s a bonus for someone from Southeast Volusia chairing that committee. There was a “Tell the TPO” survey on Facebook, think maybe 20 people did it. Councilwoman Yaney – wanted to talk about the Community Garden and moving forward with it. Found that Jim Newton was a teacher and taught Ag and understands how to bring this forward. City of Edgewater Printed on 7/10/2020 Page 3 City Council Meeting Minutes July 6, 2020 Would like to find out if there is an interest from the community to see if it should go forward. Vice Mayor Conroy brought up that we had tried this before and it did not move forward, he would support it but would like to have children involved. Councilwoman Yaney stated that she thinks there will be a lot of benefit to the community and that the City Manager had found a potential location on Mango, she would like to find out if the community is interested. Councilwoman Power stated that the Y had one also. Mayor Thomas – received several emails about if we are making it mandatory to wear masks, I am against making it mandatory, hate to get government involved in this, feel that using common sense should work. Councilwoman Power stated that if a store requires it, you should not go in the store, be smart. At the last workshop we gave City Manager Irby direction about getting information on pay for CDL’s – do you have information on this? City Manager Irby stated that we did a survey after that meeting and in Volusia County, we are in the hunt in what we pay, we are a little below some and a little above some others, we actually pay more than the City of Ormond Beach. They are all having the same problems we are in filling positions. Vice Mayor Conroy brought up that we did not give City Manager consensus on Community Garden. Councilwoman Yaney stated that those who participate in the garden would benefit along with food banks and others. Councilwoman Yaney would like to have a couple of meetings on site so people can come to discuss, wants it mentioned on WSBB. 7. CONSENT AGENDA A motion was made by Councilwoman Power, second by Councilwoman Yaney, to approve the Consent Agenda, Items 7a, 7b, 7c, 7e, 7f and 7g. The MOTION was APPROVED by the following vote: Yes: 4 - Mayor Thomas, Councilwoman Power, Councilwoman Yaney and Vice Mayor Conroy a. Lift Station Remote Monitoring b. ITB 20-ES-002: Tatum Boulevard to Elizabeth Street water main (ITB 20-ES-002) - Change Order Request #1 - Add Josephine Street Water Main c. Addendum #1 to extend the Janitorial Services Agreement with Precision Building Services d. Award of contract for Wastewater Bypass Pump (ITB 20-ES-007). City Manager Irby reported that the City received 9 submittals on this bid; 3 were original deemed non responsive for lack of submittal of signatures on required forms, the remaining 6 were deemed responsible responsive responders, 1 that was believed non responsive was CDPW an Edgewater company. The Purchasing Policy states that minor irregularities can be waived by the City Manager, the City Attorney was consulted and he stated that this does not adversely affect the competitive bidding thus the irregularity is waivable. The Purchasing Policy allows for preference to be given to local suppliers when their bid price is no higher than 3% more than the lowest bid. The bid by CDPW City of Edgewater Printed on 7/10/2020 Page 4 City Council Meeting Minutes July 6, 2020 is 2.55% higher than the lowest bid received. To complicate matters we also received a protest to all bids from Xylem who is protesting the lowest bidder stating their pump does not meet the requirement of the bid; Xylem ranked #6 as to price and were not considered in the selection. The Purchasing Policy states that only rejected bidders who were apparent lowest bidder and the second lowest bidder shall have standing to protest; the company lacks standing. Jason Fletcher, owner of CDPW and we appreciate Council looking at local manufactures as we have been in Edgewater for about 16 years – company has been around since 1923, we appreciate the recommendation. A motion was made by Vice Mayor Conroy, second by Councilwoman Yaney, to approve Consent Agenda Item 7d, Award the contract for Wastewater Bypass Pump to CDPW and reject/dismiss the bid protest. The MOTION was APPROVED by the following vote: Yes: 4 - Mayor Thomas, Councilwoman Power, Councilwoman Yaney and Vice Mayor Conroy e. Approval of the Coronavirus Emergency Supplemental Funding Agreement (CESF) f. Approval to extend the agreement with Automated Merchant Systems for merchant processing via piggyback of City of Ormond Beach contract resulting from their Bid No. 2019-30. g. Addendum #3 to the Planning Consulting Services Agreements. 8. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS a. 2nd Reading - Ordinance 2020-O-02 Fair Housing Code City Attorney Wolfe read Ordinance 2020-O-02 into the record. City Manager Irby made staff presentation. Mayor Thomas opened and closed the public hearing. A motion was made by Vice Mayor Conroy, second by Councilwoman Power, to approve Ordinance No. 2020-O-02. The MOTION was APPROVED by the following vote: Yes: 4 - Mayor Thomas, Councilwoman Power, Councilwoman Yaney and Vice Mayor Conroy b. Second Reading Ordinance 2020-O-16 Chapter 12 Offense Section 12-2 Trespassing City Attorney Wolfe read Ordinance 2020-O-16 into the record. City Manager Irby made staff presentation. Mayor Thomas opened and closed the public hearing. City of Edgewater Printed on 7/10/2020 Page 5 City Council Meeting Minutes July 6, 2020 Mayor Thomas stated that this is an attempt to protect our parks from those who do not respect it by people not playing by the rules. A motion was made by Vice Mayor Conroy, second by Councilwoman Power, to approve Ordinance No. 2020-O-16. The MOTION was APPROVED by the following vote: Yes: 4 - Mayor Thomas, Councilwoman Power, Councilwoman Yaney and Vice Mayor Conroy c. 1st Reading: Ordinance No. 2020-O-10 - Glenn Storch requesting annexation of 28.022± acres of land located at 2099 Air Park Road. City Attorney Wolfe read Ordinance 2020-O-10 into the record. Darren Lear, Development Services Director made staff presentation. Attorney Glenn Storch gave presentation and discussed benefits for project along with a right turn only at project to lessen traffic through Florida Shores. Mayor Thomas opened and closed the public hearing. Vice Mayor Conroy discussed the additional traffic this development will create on Air Park and through Florida Shores. Mayor Thomas wanted to know w hat is a townhome and discussed the eagles nest, Attorney Storch explained that the area of property will remain a conservation easement. Councilwoman Powers wanted to address the traffic, discussed that this was 4 units per acres as is Florida Shores, Attorney Storch stated that under the traffic engineering they tend to find townhomes have less traffic than single family, they are asking for no increase in density, just development the right way. Just needs to be engineered the right way. Vice Mayor asked Darren what was the traffic study on Glenbrook, Darren stated that on Air Park they would go to the north, their traffic study stated that it was fine. Mayor stated traffic on Silver Palm was a mess. Councilwoman Power asked about a traffic study. Councilwoman Yaney wanted to disclose that she discussed this project with Attorney Storch by phone. Asked if our sewer system was adequate for this project and which lift station would this go to, Brenda responded probably the same as Glenbrook. Councilwoman Yaney also discussed the need for permanent generators by added by developers. Attorney Storch explained purpose of impact fees and what you can ask for, Councilwoman Yaney asked City Attorney Wolfe who responded that you would have to identify the need and there would need to be a rational nexus between that and the impact fee, he feels the solution might be an impact fee credit. A motion was made by Councilwoman Power, second by Councilwoman Yaney, to approve Ordinance No. 2020-O-10. The MOTION was APPROVED by the following vote: Yes: 3 - Mayor Thomas, Councilwoman Power and Councilwoman Yaney No: 1 - Vice Mayor Conroy d. 1st Reading: Ordinance No. 2020-O-11 - Glenn Storch requesting an amendment to City of Edgewater Printed on 7/10/2020 Page 6 City Council Meeting Minutes July 6, 2020 the Comprehensive Plan Future Land Use Map to include 28.022± acres of land located at 2099 Air Park Road as Low Density Residential with Conservation Overlay. City Attorney Wolfe read Ordinance 2020-O-11 into the record. Darren Lear, Development Services Director made staff presentation. Attorney Glenn Storch gave presentation and stated this was consistent with County Zoning. Mayor Thomas opened and closed the public hearing. A motion was made by Councilwoman Power, second by Councilwoman Yaney, to approve Ordinance No. 2020-O-11. The MOTION was APPROVED by the following vote: Yes: 3 - Mayor Thomas, Councilwoman Power and Councilwoman Yaney No: 1 - Vice Mayor Conroy e. 1st Reading: Ordinance No. 2020-O-12 - Glenn Storch requesting an amendment to the Official Zoning Map Map to include 28.022± acres of land located at 2099 Air Park Road as RPUD (Residential Planned Unit Development and approval of the associated RPUD Agreement. City Attorney Wolfe read Ordinance 2020-O-12 into the record. Darren Lear, Development Services Director made staff presentation. Attorney Glenn Storch gave presentation and stated this was consistent with County Zoning and this is a contract. Mayor Thomas opened and closed the public hearing. A motion was made by Councilwoman Yaney, second by Councilwoman Power, to approve Ordinance No. 2020-O-12. The MOTION was APPROVED by the following vote: Yes: 3 - Mayor Thomas, Councilwoman Power and Councilwoman Yaney No: 1 - Vice Mayor Conroy f. Resolution No. 2020-R-18 Supporting the Volusia County Local Mitigation Plan City Attorney Wolfe read Ordinance 2020-O-12 into the record. City Manager Irby made staff presentation. Mayor Thomas opened and closed the public hearing. A motion was made by Councilwoman Power, second by Councilwoman Yaney, to approve City of Edgewater Printed on 7/10/2020 Page 7 City Council Meeting Minutes July 6, 2020 Resolution No. 2020-R-18. The MOTION was APPROVED by the following vote: Yes: 4 - Mayor Thomas, Councilwoman Power, Councilwoman Yaney and Vice Mayor Conroy 9. BOARD APPOINTMENTS a. Recreation & Cultural Services Board - Councilwoman Christine Power's appointment due to the term end and resignation of Walt Zakaluzny. Councilwoman Power wanted to let Walt know that the City will miss him in that position, just wanted to make sure that he was recognized for his help! A motion was made by Councilwoman Power, second by Councilwoman Yaney, to approve Appointment of Jennifer Roesch to the Recreation & Cultural Services Board. The MOTION was APPROVED by the following vote: Yes: 4 - Mayor Thomas, Councilwoman Power, Councilwoman Yaney and Vice Mayor Conroy b. Recreation & Cultural Services Board - Councilwoman Kimberly Yaney's appointment due to the term end and resignation of Theresa VanderMeulen Councilwoman Yaney asked the City Clerk, it looks like we did not have anyone apply for the position? City Clerk Matusick and Councilwoman Power responded that Bruce Meyers applied and City Clerk further stated that the Board also recommended Mr. Meyers. A motion was made by Councilwoman Yaney, second by Councilwoman Power, to approve Appointment of Bruce Meyers to the Recreation & Cultural Services Board. The MOTION was APPROVED by the following vote: Yes: 4 - Mayor Thomas, Councilwoman Power, Councilwoman Yaney and Vice Mayor Conroy c. Recreation & Cultural Services Board - Councilwoman Megan O'Keefe's appointment due to the term expiration of Glenn Powers Councilwoman Power's asked how we have done this in the past when the appointing Council member is absent, City Clerk Matusick informed that we have done both, postponed until the next meeting or go forward. In this instance, Glenn Powers is asking for reappointment to the Board and the Board has also recommended his reappointment. A motion was made by Councilwoman Power, second by Vice Mayor Conroy, to approve reappointment of Glenn Powers to the Recreation & Cultural Services Board. The MOTION was APPROVED by the following vote: Yes: 4 - Mayor Thomas, Councilwoman Power, Councilwoman Yaney and Vice Mayor Conroy 10. OTHER BUSINESS a. ZA-2001- Stefan Hoyer, requesting an amendment to the Oakwood Cove PUD (Planned Unit Development) Agreement. Darren Lear gave staff presentation. This project is located east of Old Mission Road north of City of Edgewater Printed on 7/10/2020 Page 8 City Council Meeting Minutes July 6, 2020 Mission Oaks, approximately 110 acres, proposed use is for 110 single family lot residential subdivision, currently it is vacant, Future Land Use is City Medium Density with Conservation and Conservation Overlay, Zoning is currently RPUD. July 2005 property was annexed, in October 2005 there was a Future Land Use Amendment to bring property to City Medium Density Residential, also in 2005 a Site Plan was submitted that this property was originally planned as a mobile home park. They received a Vested Rights approval in 2008 from City Council confirming the 2006 Land Development Code was to be applied to the project. In January 2009 there was PUD amendment to revise it to 135 single family residential units in lieu of the mobile homes. January 2012 the PUD Agreement was extended, December 2016 the PUD was amended again with the new owner. Some items in this proposed PUD amendment are increasing the maximum building coverage from 35 to 65%, increasing the maximum impervious coverage from 65 to 70%, adjusting the front setbacks, centralized mail system area, etc. Jessica with the Cobb, Cole Law Firm asked for their slides to be played, wanted to thank Staff as this a been a long process, we are here with a few more tweaks to give bigger lot sizes, additional building coverage, we had a preliminary plat approved, about 1 unit per acre, we have some comparisons. A motion was made by Councilwoman Power, second by Councilwoman Yaney, to approve the Oakwood Cove PUD (Planned Unit Development) Agreement and authorize the Mayor to sign the agreement. The motion failed by the following vote: Yes: 2 - Councilwoman Power and Councilwoman Yaney No: 2 - Mayor Thomas and Vice Mayor Conroy b. Draft Resolution for discussion - Environmental Advisory Board After explanation/discussion by the City Manager on the draft Resolution, Council consensus was to go forward with the Resolution creating the board. c. DRI-1901 - Glenn Storch requesting a hearing date for the Farmton Eastern Gateway Incremental Development of Regional Impact (DRI). Darren Lear gave staff presentation. This is a request for a hearing date on the Farmton DRI Order, Eastern Gateway, Council is required to set an open meeting date and time for public hearing to adopt the Farmton Esatern Gateway Incremental DRI. The request for tonight is that this will be heard by the Planning & Zoning Board on August 12, 2020 and then heard by City Council first reading on September 14, 2020 with second reading on November 4, 2020. Tonight you are just granting the hearing date. Attorney Glenn Storch this is very complex, part of the Local Plan was annexed into the City of Edgewater and at that point Edgewater should be the supervising area but the County also has to review it, it will be developed as part of the Deering Park Center. You are required to set the hearing in November, before that I have to go before the East Central Florida Planning Commission for their approval then I have to go back to the County for approval then back to the City. Appreciate's the City's time in this. City of Edgewater Printed on 7/10/2020 Page 9 City Council Meeting Minutes July 6, 2020 Glenn Storch also asked to speak about the interchange at I-95 and SR 442, interchange is a problem with traffic in traffic lanes on I-95, DOT stated that they had a plan to correct this but at this time they have not and due to the COVID virus and budget they are stating they cannot. We are all pushing to get a signal to allow traffic to flow at that intersection and trying to get them to complete the design on this. I was hoping to get your support in working with DOT. Mayor Thomas also asked for an update on the Williamson Extension. Attorney Storch stated that it currently stops at Pioneer Trail but are working on getting it continued to SR 442, one property owner has already donated some property and are currently working on the other. City Manager Irby stated that Senator Wright's office contacted us today and that he would be contacting them back tomorrow. Councilwoman Power and Councilwoman Yaney thanked Attorney Storch for taking this project on. A motion was made by Councilwoman Power, second by Councilwoman Yaney, to approve a hearing date for the Farmton Eastern Gateway Incremental Development of Regional Impact (DRI) for November 4, 2020. The MOTION was APPROVED by the following vote: Yes: 4 - Mayor Thomas, Councilwoman Power, Councilwoman Yaney and Vice Mayor Conroy 11. OFFICER REPORTS a. City Clerk City Clerk reported that she just wanted to confirm the election qualifying results - Gigi Bennington ran unopposed for District 2 and Jonah Powers and Eric Rainbird qualified for District 4, so they will be on the ballot in November. b. City Attorney Litigation Update - New lawsuit was filed regarding a skateboard accident at Whistle Stop Park alleging that in May 2018 they were riding a skateboard at the park and slipped and fell due to wet grass clippings on the sidewalk causing him injury. A Motion to Dismiss was filed based on the statute which provides the City immunity from skateboarding accidents with only 2 exceptions (acts of gross negligence or failure to guard against or warn of a dangerous condition of which a participant does not or cannot be reasonably be expected to have notice). Neither of those exceptions is plead in the Complaint it is as if they did not know the statute existed so have moved to dismiss it. In the Schaefer case which is a sidewalk slip and fall, claimed they slipped and fell due to a buildup of algae and mildew but the Complaint alleges that the sidewalk was owned, operated, maintained and controlled by DOT so it's not the city's sidewalk. Nevertheless in the Complaint they allege that the City had a duty to maintain the sidewalk, moved to dismiss but at the hearing the Judge found that the complaint did allege that both DOT and the City had a duty to maintain so Judge denied the motion to dismiss but indicated he wanted to decide the liability issue at the summary judgment City of Edgewater Printed on 7/10/2020 Page 10 City Council Meeting Minutes July 6, 2020 stage. Will be moving for summary judgment in the future. Also filed a motion to continue the trial since we were joined late in the case so the trial is now set for some time next year. Marina litigation - Ken Hooper was deposed on June 24th, filed a Motion for Summary Judgment which is set for hearing on August 28th. In response to the City's Motion, the Plaintiffs have filed their own cross motion for Summary Judgment so both motions will be heard on August 28th. Fire Association - Ken Hooper and Tracey Barlow were deposed on June 16th. Jessica Lao - last meeting I let you know that we won the appeal of the Special Magistrate's ruling relating to the homeowner that had a pig on their property they claimed was an emotional support animal. We won the appeal to the Circuit Court they then had the right to appeal to the 5th District Court of Appeal but they did not file that appeal so that case is over. c. City Manager City Manager Irby report that you had heard several complaints about missed garbage pickup, there are a lot of complaints out there about the garbage not running on Friday. Since people say they were not aware of the holiday schedule we are going to try additional contacts like group emails to HOA's, etc., also discussed with Brenda about something like a refrigerator magnet with the schedule for the entire year, the electronic signs will also be used in the future. Discussed the HR salary survey for CDL's earlier and am happy to report that starting next Monday, garbage will be going back to twice per week. Vice Mayor Conroy informed the City Manager that the Towsley's contacted him and were wondering about the status of the additional grass; City Manager stated that he would work on that this week. Mayor Thomas also has a request that he would like a report at the next meeting on the activity/status of the boat ramp, are we on time? City Manager stated that it was going remarkably well, have been some change orders but would have a report. Councilwoman Yaney stated that she wanted to bring to attention the app "recycle coach" that came out in the newsletter where you can download the app, put in your city and it will tell you no collections, tomorrow it will tell you you have refuse, recycling, etc. If we can get more using the app, it would be wonderful and great that we put this in to play. 12. CITIZEN COMMENTS Joanne Cowell, 3045 Vista Palm - would like to clarify what Chief Lariscy had stated earlier, you can park on the side or in the back, if you park on the side do you have it on the trailer in the side or by itself. Chief Lariscy stated that is has to be screened from view, so if it's parked in your side yard you have to have some type of fence like a privacy fence. Ms Cowell then asked if it could go in your back yard to which Chief Lariscy stated it could just like boats or rv's. A boat is classified as an City of Edgewater Printed on 7/10/2020 Page 11 City Council Meeting Minutes July 6, 2020 exemption. Vice Mayor Conroy asked Chief Mahoney to find out how many times they have been called to the address. Cynthia Black, Umbrella Tree - I was the lady that Glenn Storch was talking about on the right turn on Air Park to cut down on the traffic going through Florida Shores. Also brought up about a trash picking ordinance, Ormond Beach has one, we have a problem with some older people going through others trash and tearing the bags, etc. In our ordinance is references a 20 gallon trash can, I think the minimum required is 32 gallons, need to fix the ordinance. Shannon Cowell, 3111 Vista Palm - stated that we are discriminating on this, if it is on a trailer like a boat why is it not allowed. I am not happy with Edgewater now since we have one neighbor who is miserable. Vice Mayor Conroy asked if you get a vessel registered, do you have to register your ATV? Chief Lariscy stated yes. Conroy then asked what was the difference, Chief Lariscy stated that our ordinance is looking at the registration of the actual trailer, what happens is if someone is a scrapper and they bring that trailer home, we require them to put that trailer in the side or back yard to be screened from view. Chief Lariscy also provided photographs that the City Clerk showed. 13. ADJOURN Adjourned at 8:04 pm Minutes submitted by: Robin L. Matusick, CMC City Clerk/Paralegal ATTEST: APPROVED: Robin Matusick, CMC Mike Thomas City Clerk/Paralegal Mayor City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:AR-2020-4898,Version:1 COUNCIL AGENDA ITEM SUBJECT: Minutes from the July 20, 2020 Budget Workshop DEPARTMENT: City Clerk/Paralegal SUMMARY: Minutes from the July 20, 2020 Budget Workshop RECOMMENDED ACTION: Motion to approve the Minutes from the July 20, 2020 Budget Workshop City of Edgewater Printed on 7/23/2020Page 1 of 1 powered by Legistar™ City of Edgewater Printed on 7/21/2020 Page 1 City of Edgewater Meeting Minutes City Council - Workshop Mike Thomas, Mayor Christine Power, District 1 Kimberly Yaney, District 2 Megan O'Keefe, District 3 Gary T. Conroy, District 4 104 N. Riverside Drive Edgewater, FL 32132 Monday, July 20, 2020 4:00 PM Council Chambers Budget Workshop 1. CALL TO ORDER and ROLL CALL City Clerk Matusick informed Council that Councilwoman Yaney sent a text that she was unable to attend today's workshop, she appreciates the detail that Bridgette put in to it, she has reviewed it and will ask her questions before next Monday's meeting and she is okay with the proposed maximum millage. City Clerk also reported that she spoke with Councilman Conroy today and he is unable to attend as his mother is in the hospital and not doing well. Present: 3 - Mayor Mike Thomas, Councilwoman Christine Power, and Councilwoman Megan O'Keefe Absent: 2 - Councilman Gary Conroy, and Councilwoman Kimberly Yaney Also Present: 2 - 2. PRESENTATIONS City Manager Glenn Irby, and City Clerk/Paralegal Robin Matusick CMC a. Budget Presentation by Finance Director Bridgette Vaissiere Finance Director Bridgette Vaissiere made the presentation on the budget, covering a review of the proposed governmental funds budget, discussion on the proposed millage and important dates for TRIM (Truth in Millage) process. Discussion - Councilwoman Power - asked the Fire & Police Chief's how many staff/employees are they missing - Fire Chief Lariscy stated one and Police Chief Mahoney stated they are current. Questioned the Police Chief on his reasoning for the vehicles - Chief explained his request and the potential of purchasing used vehicles from an agency in Kansas versus new vehicles. Asked Finance Director about changes on the CDBG funds. Then discussed where it reflects $150,00 in recreation impact fees, what can they be used for, Finance Director explained. Asked if we were leasing the trash trucks, Bridgette explained that we were focusing on the governmental funds. Discussed health insurance and workers comp costs. Also asked for an explanation on the enterprise funds. Discussed the proposed millage, what happens when a month from now City of Edgewater Printed on 7/21/2020 Page 2 City Council - Workshop Meeting Minutes July 20, 2020 funds are miserably lower than what was planned, would we need to rethink the 6.7? Finance Director stated that next Monday, whatever maximum millage we provide to the Property Appraiser is what we will move forward with for the proposed budget, right now it is balanced at the 6.7; if any of those changes you mentioned occur then we will be looking at additional budget cuts to offset. Mayor Thomas - asked if pages 17 - 20 of the presentation are a wish list, Bridgette stated pages 17- 19 are mostly a wish list or a request list but these items are NOT included in the budget. Councilwoman Power stated that these items are NOT included in the budget and they are not getting them. Mayor asked about if it was necessary to get them and Councilwoman Power stated that if you did that you would have to increase the millage to cover it. Councilwoman O'Keefe stated that she is concerned about spending money we don't have and we need to tighten up a little bit, Bridgette stated that this was bare bones. Mayor stated we are not going to give them the police cars and trucks and dump truck, enclosed t railer. Bridgette stated that at this point the only thing in capital requests was the 2 patrol cars but as I mentioned earlier these might be a different scenario. Chief Mahoney & Mayor discussed possible used cars from an agency in Kansas (Kansas State Patrol). Mayor asked Chief about the 3 employees he is requesting, are we fully staffed now? Chief responded that as of July 27th we have 2 new hires beginning and we will be full staffed with 32 sworn officers. Mayor then confirmed that we are not down 3. Mayor then asked Fire Chief Lariscy about the 3 firefighters, Chief responded the 3 would be an increase in level of service and the City Manager and I are working on other options, other staffing matters were discussed and determined they could wait. Mayor again discussed the police cars and trucks, he thinks we need those now, if the Chief can get a deal on the 4 that would be great, questioned if the F150 with tow package was for pulling the boat, then stated that one regular truck and one 4x4 would fit the bill, he would go along with that, that is his opinion he thinks they need the cars and trucks. Councilwoman O'Keefe stated that she did not disagree but asked the Mayor where they were going to get the money, that's the problem. She further stated that if we found the money she was onboard with it but money was the issue. Chief Mahoney stated that he was looking at another option - they had 2 cars on order with Duval Ford for this fiscal year however they shut down to build respirators so there is a major delay in getting our 2 utility vehicles we need this fiscal year so we are looking at option to cancel that purchase order with Duval Ford and potentially go buy 2 Ford F150 police cars instead, we are working on that now. Councilwoman Power stated so those were in this year’s past budget but the money did not get spent, Chief Mahoney responded that the purchase order was committed for 2 utilities but the cars aren't here yet because of the shutdown of the plant so I am trying to take those funds and purchase the 2 F150's to solve our problem of not being able to get them next year. Councilwoman Power asked if what they had ordered was enough to cover the cost, Chief Mahoney stated that the F150's were a little more but we can make it work. Councilwoman Power asked if there was any penalty for pulling the order, Chief Mahoney stated that that was what they were looking into now. City of Edgewater Printed on 7/21/2020 Page 3 City Council - Workshop Meeting Minutes July 20, 2020 Mayor then discussed the Parks and Recreation requests and the enclosed trailer that was on their list along with employees. Parks & Recreation Director Samantha Bergeron discussed how they were making due. She further discussed that they have done without the trailer so far and she did not want to go up a millage rate for a trailer. Mayor stated he could not see not getting that. He also asked about other equipment on the list. Councilwoman Power asked if some of these would be allowed to be paid with impact fees. Mayor then discussed equipment with Brenda Dewees, Director of Environmental Services. Mayor then briefly discussed status of CRA funds and city-wide debt. Councilwoman O’Keefe stated that she thought Council had touched on everything that needed to be addressed and thanked everyone for preparing everything she knows it was a lot of work. Mayor stated his final words were that he would like to see - get the police interceptors and at least one truck because of the hurricanes and he would like to see us getting the enclosed trailer, he thinks we need that to protect our investment on the lawn equipment. Councilwoman Power then asked if Parks & Rec also needed something to pull the trailer or just the trailer, Samantha responded they would also need a F250 to pull it, Mayor then stated you might just have talked yourself out of a trailer. Councilwoman Power asked about the 1/2 year in March, Bridgette stated that we start reviewing in March but the budget amendment would be in May. City Manager Irby stated that if we find money, raises would be the first option then other items on the wish list, but employees come first. Candidate Gigi Bennington asked about police cars, did you state you could get 4 police cars for the price of 2? Chief Mahoney stated that the 4 were used cars from a difference agency. Candidate Bennington brought up that it sounded like our budget is too tight for a $5,000 increase difference on the vehicles. She feels that the employees come first, they need a raise. Bridgette confirmed that employees would come first if there are funds. Bridgette also stated that HR Director Julie Christine has figures for increases when fund are available for various percentages (1, 2, 3 & 4%). Candidate Jonah Powers stated that staff has had a delicate balance to keep our budget, have you also made lists for if funds are lower than what we are budgeting. City Manager stated we have had gloomy discussions. Councilwoman Power stated she knows some cities have cut employees and we have not and would still like to see what the salary increases would be just so she would know. Mayor Thomas stated when he worked, he went 8 years without a raise. Mayor stated that he appreciated the Directors in doing everything to get here. Councilwoman O'Keefe stated sometimes you have to do what you have to do and also stated that we will get thru this together. City of Edgewater Printed on 7/21/2020 Page 4 City Council - Workshop Meeting Minutes July 20, 2020 3. ADJOURN Adjourned at 5:28 pm Minutes submitted by: Robin L. Matusick, CMC City Clerk/Paralegal ATTEST: APPROVED: Robin Matusick, CMC Mike Thomas City Clerk/Paralegal Mayor City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:AR-2020-4879,Version:2 COUNCIL AGENDA ITEM SUBJECT: Insurance Agent/Broker Services - Brown and Brown - Addendum #1 DEPARTMENT: Human Resources SUMMARY: In July 2017,the City broadcast a Request for Proposal (RFP#17-HR-014)for Insurance Agent/Broker Services for Group Health and Other Employee Benefits.On September 25,2017,Council awarded the contract to Brown and Brown for an initial three (3)year term,expiring on September 25,2020.The Agreement includes two (2) one (1) year renewal options. Both parties wish to utilize the option to renew the contract for an additional term of one (1)year. Addendum #1 will extend the current contract from September 25, 2020 until September 24,2021. BUDGETED ITEM:☒ Yes ☐ No ☐ Not Applicable BUDGET AMENDMENT REQUIRED:☐ Yes ☒ No ☐ Not Applicable RECOMMENDED ACTION: Motion to approve Addendum #1 to the Insurance Agent/Broker Services for Group Health and Other Employee Benefit contract with Brown and Brown of Florida,Inc.and authorize the City Manager to execute the document. City of Edgewater Printed on 7/23/2020Page 1 of 1 powered by Legistar™ ADDENDUM #1 TO THE INSURANCE AGENT/BROKER SERVICES FOR GROUP HEALTH AND OTHER EMPLOYEE BENEFITS WITH BROWN & BROWN OF FLORIDA, INC. RFP #17 -HR -014 By Agreement made and entered into this day of , 2020, by and between the CITY OF EDGEWATER, FLORIDA (hereinafter referred to as "CITY"), 104 North Riverside Drive, Edgewater, FL 32132 and BROWN & BROWN OF FLORIDA, INC. (hereinafter referred to as 'Broker"), 220 S. Ridgewood Avenue, Daytona Beach, FL, WITNESSETH The CITY and BROKER mutually agree to amend that certain Agreement between the CITY and BROKER made and entered into on September 25, 2017 with the City of Edgewater: 1) Both parties wish to utilize the option contained in SECTION 2. CONTRACT TIME by electing to renew the contract for an additional term of one (1) year. Thereby extending the current contract from September 25, 2020 through and until September 24, 2021 for Insurance Agent/Broker Services for Group Health and Other Employee Benefits. 2) The parties acknowledge that all other terms, provisions and conditions of the original Agreement are republished, ratified and reaffirmed by the parties hereto. IN WITNESS HEREOF the parties have made and executed this Addendum the day and year written above. WITNESSES: WITNESSES: CITY OF EDGEWATER, FLORIDA L2 Glenn A. Irby City Manager Dated: BROWN &(i�j�'O� FLORIDA, INC. Name: Steve Farmer Executive Vice President Dated 7 11-41 Va20 (AgreementUnsuranceBroker- Addendum# I -Brown&Brown-2020) City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:AR-2020-4881,Version:1 COUNCIL AGENDA ITEM SUBJECT: Approve budget amendment and award and authorize the City Manager to execute a contract to Sparks Concrete,for the Lime Tree Drive -ADA sidewalk project in the amount of $193,000,per terms and conditions in ITB 20-ES-004. DEPARTMENT: Finance SUMMARY: The City of Edgewater issued an Invitation to Bid (ITB 20-ES-004 -Lime Tree Drive -ADA sidewalk project)on May 26,2020 with the sole purpose and intent of obtaining Bids from qualified and licensed State of Florida Contractors to provide all permits,insurance,manpower,material and supervision for the installation of approximately 2,600 lineal feet of ADA compliant sidewalks located on the western right-of- way of Lime Tree Drive from 30th Street north to 27th Street then west to Mango Tree Drive. This is a federally assisted project and is subject to Federal Labor Standards Five bids were received and all were deemed responsible/responsive bids. The bids are as follows: Bidder Total Base Bid Alt #1 (deduct)*Total Base-Alt #1 Sparks Concrete $204,500 ($11,500)$193,000 W.T. Comp, Inc $272,010 ($11,250)$255,110 GPS Civil Construction $278,110 ($12,750)$265,360 Gregori Construction $376,400 ($25,900)$350,500 *Alt #1 is the deductive pricing if the City, rather than the contractor, provides fill materials and drainage pipe. Based on the evaluation criteria,staff recommends award pending budget review,per the stated bid award criteria to the lowest responsible/responsive bidder,Sparks Concrete in the amount of $193,000 per terms and conditions set forth in ITB 20-ES-004. BUDGETED ITEM:☒ Yes ☐ No ☐ Not Applicable BUDGET AMENDMENT REQUIRED:☒ Yes ☐ No ☐ Not Applicable The current budgeted amount for this project is $110,000,leaving a shortfall of $83,000.The amendment would include $44,692 in sidewalk impact fees that have been identified and $38,308 reduction to paving City of Edgewater Printed on 7/23/2020Page 1 of 2 powered by Legistar™ File #:AR-2020-4881,Version:1 budget. RECOMMENDED ACTION: Motion to approve budget amendment and award and authorize the City Manager to execute a contract to Sparks Concrete,for the Lime Tree Drive -ADA sidewalk project in the amount of $193,000,per terms and conditions in ITB 20-ES-004. City of Edgewater Printed on 7/23/2020Page 2 of 2 powered by Legistar™ ITB 20-ES-004 – Lime Tree Drive ADA Sidewalk Project INVITATION TO BID NUMBER ITB #20-ES-004 City of Edgewater LIME TREE DRIVE ADA SIDEWALK PROJECT Pat Drosten Purchasing Specialist ITB 20-ES-004 – Lime Tree Drive ADA Sidewalk Project 2 LEGAL NOTICE Notice is hereby given that the City of Edgewater is accepting Sealed Bids to construct approximately 2,600 lineal feet of ADA compliant sidewalk with associated earthwork and drainage work. Bids will be received until 2:00 p.m., on July 7, 2020, by the City Clerk’s Office, City Hall, 104 N. Riverside Drive, Edgewater, Florida 32132. ITB 20-ES-004 “LIME TREE DRIVE ADA SIDEWALK PROJECT” Services to be provided shall include, but not be limited to the following: ITB 20-ES-004 - LIME TREE DRIVE ADA SIDEWALK PROJECT in accordance with the terms, conditions, and specifications herein. The City of Edgewater has issued this Invitation to Bid (hereinafter, “ITB”) with the sole purpose and intent of obtaining Bids from qualified and licensed State of Florida Contractors to provide all permits , insurance, manpower, material and supervision for the installation of approximately 2,600 lineal feet of ADA compliant sidewalks located on the western right-of-way of Lime Tree Drive from 30th Street north to 27th Street then west to Mango Tree Drive., requiring approximately 650 linear feet of fill slope to widen the embankment of an existing shallow lake and associated drainage work including installation of approximately 250 linear foot of 12 inch diameter HDPE storm piping and inlets, in accordance with the terms and conditions herein. The successful proposer will hereinafter be referred to as the “Contractor”. This is a federally assisted project and is subject to Federal Labor Standards which include, the Davis -Bacon Act (payment of prevailing wage rates) and the Copeland Act (anti-kickback of wages & submission of weekly certified payroll reports), as well as other provisions including 24 CFR 85.36 (bonding requirements), and Section 3 & M/WBE. Laborers and mechanics employed by primary contractors and sub-contractors performing construction work on this project shall be paid wages at rates not less than the prevailing rates as determined by the Secretary of Labor in accordance with the Davis-Bacon Act. The prime contractor is responsible for the enforcement of wage compliance and support documentation for the duration of the project and may be held liable for wage restitution. The applicable information regarding the laws and regulations stated above are included in the bid packet. A non-mandatory mandatory pre-bid conference will be held on June 9, 2020, commencing promptly at 10:00 a.m., and will be held in the parking lot of the Florida Shores Homeowners Association Building – 2932 Lime Tree Drive, Edgewater, Florida 32141. A submission of a bid by the Contractor is considered a representation that the Contractor has visited the site and has carefully examined the site and is satisfied as to the conditions to be encountered in performing the work One (1) original and one (1) electronic copy on a flash drive, of the proposal should be delivered to the City Clerk’s Office, City of Edgewater, 104 North Riverside Drive, P.O. Box 100, Edgewater, Florida 32132-0100 in a sealed envelope plainly marked on the outside: “ITB 20-ES-004 - LIME TREE DRIVE ADA SIDEWALK”, ITB # 20-ES-004. All statements shall be made upon the official bid form which may be obtained on the City’s E-Procurement site: www.demandstar.com. City of Edgewater does not discriminate based on age, race, color, sex, religion, national origin, disability or marital status. This Public Notice has been posted on the City of Edgewater Finance website: www.cityofedgewater.org, www.demandstar.com, and also posted in the Lobby of City Hall on May 26, 2020. ITB 20-ES-004 – Lime Tree Drive ADA Sidewalk Project 3 TABLE OF CONTENTS 1) Introduction/Overview .................................................................................................................................... 4 A. Purpose/Objective .......................................................................................................................................... 4 B. Background .................................................................................................................................................... 4 C. Inquiries .......................................................................................................................................................... 4 D. Method of Source Selection ........................................................................................................................... 5 E. Pre-Bid Conference ........................................................................................................................................ 5 F. Projected Timetable ........................................................................................................................................ 6 2) General Description of Specifications or Scope of Work .................................................................................. 6 A. General ........................................................................................................................................................... 6 3) City’s Right to Inspect ........................................................................................................................................ 7 4) Terms and Conditions of Contract...................................................................................................................... 7 5) General Terms and Conditions ........................................................................................................................... 7 A. Licenses .......................................................................................................................................................... 7 B. Principals/Collusion ....................................................................................................................................... 8 C. Taxes .............................................................................................................................................................. 8 D. Relation of City .............................................................................................................................................. 8 E. Term Contracts ............................................................................................................................................... 8 F. Termination..................................................................................................................................................... 8 G. Liability .......................................................................................................................................................... 8 H. Assignment..................................................................................................................................................... 9 I. Lobbying .......................................................................................................................................................... 9 J. Single Proposal ................................................................................................................................................ 9 K. Protest Procedures .......................................................................................................................................... 9 L. Public Entity Crime ........................................................................................................................................ 9 M. Conflict of Interest......................................................................................................................................... 9 N. Prohibition of Gifts to City Employees........................................................................................................ 10 O. Immigration Reform and Control Act .......................................................................................................... 10 P. Equal Opportunity ........................................................................................................................................ 10 Q. Florida Public Records Act .......................................................................................................................... 10 R. Scrutinized Companies pursuant to FS Sections §287.135 and §215.473 ................................................... 10 6) Instructions for Bid ........................................................................................................................................... 11 A. Compliance with the ITB ............................................................................................................................. 11 B. Acknowledgment of Insurance Requirements ............................................................................................. 11 C. Acknowledgment of Bonding Requirements ............................................................................................... 11 D. Delivery of Bids ........................................................................................................................................... 12 E. Evaluation of Bids (Procedure) .................................................................................................................... 13 F. Ambiguity, Conflict, or Other Errors in the ITB .......................................................................................... 13 G. Proposal, Presentation, and Protest Costs .................................................................................................... 14 H. Acceptance or Rejection of Bids .................................................................................................................. 14 I. Requests for Clarification of Bids ................................................................................................................. 14 J. Validity of Bids ............................................................................................................................................. 14 K. Response Format .......................................................................................................................................... 14 L. Bid Evaluation Committee and Evaluation Factors ..................................................................................... 15 7) Contract / Agreement and Required Forms ...................................................................................................... 15 ATTACHMENT "A" - CDBG FORMS. ........................................................................................................... ATTACHMENT "B" - SUPPLEMENTAL SPECS ......................................................................................... EXHIBIT #1 - PLANS ......................................................................................................................................... ITB 20-ES-004 – Lime Tree Drive ADA Sidewalk Project 4 INVITATION TO BID ITB 20-ES-004 “LIME TREE DRIVE ADA SIDEWALK PROJECT” 1) Introduction/Overview A. Purpose/Objective The City of Edgewater has issued this Request for Proposal (hereinafter, “ITB”) with the sole purpose and intent of obtaining Bids from qualified and licensed State of Florida Contractors to provide all permits, insurance, manpower, material and supervision for the installation of approximately 2,600 lineal feet of ADA compliant sidewalks located on the west side of Lime Tree Drive from 30th Street north to 27th Street then west to Mango Tree Drive with associated earthwork and drainage work, per the provided specifications. The successful proposer will hereinafter be referred to as the “Contractor”. This is a federally assisted project and is subject to Federal Labor Standards which include, the Davis -Bacon Act (payment of prevailing wage rates) and the Copeland Act (anti-kickback of wages & submission of weekly certified payroll reports), as well as other provisions including 24 CFR 85.36 (bonding requirements), and Section 3 & M/WBE. Laborers and mechanics employed by primary contractors and sub-contractors performing construction work on this project shall be paid wages at rates not less than the prevailing rates as determined by the Secretary of Labor in accordance with the Davis-Bacon Act. The prime contractor is responsible for the enforcement of wage compliance and support documentation for the duration of the project and may be held liable for wage restitution. The applicable information regarding the laws and regulations stated above are included in the bid packet. If awarded, a contract to provide these services will be effective on the date contract is approved by the City of Edgewater, City Council (herein after, the “Council”), signed by all required parties and filed with the City Clerk. As is more fully explained in Section “6L” of this ITB, an award, if made, will be made to the best overall proposer(s) whose bid is most advantageous to the City, taking into consideration the evaluation factors set forth in this ITB. The City will not use any other factors or criteria in the evaluation of the bids received. B. Background The City serves an area of 22.44 square miles with a population of approximately 21,394. The City’s fiscal year begins on October 1st and ends on September 30th. The Finance Department maintains the funds and accounts of the City. The Finance Department is responsible for the custody and accounting of funds of each department. More detailed information on the government and its finances can be found in City of Edgewater’s Comprehensive Annual Financial Report for fiscal year FY19 and in the City’s Annual Budget for fiscal year FY20. Copies of these documents may be viewed on www.cityofedgewater.org. The City of Edgewater is exempt from any and all state, local and federal taxes. C. Inquiries Direct questions related to this ITB to Pat Drosten, Purchasing Specialist, and submit such questions in writing to pdrosten@cityofedgewater.org. Please include the page and paragraph number for each question in order to ensure that questions asked are responded to correctly. ITB 20-ES-004 – Lime Tree Drive ADA Sidewalk Project 5 Proposers must clearly understand that the only official answer or position of the City will be the one stated in writing from pdrosten@cityofedgewater.org. All questions asked, along with the answers rendered will be electronically distributed to firms registered for this solicitation and additionally posted on the City we bsite (www.cityofedgewater.org) and on DemandStar (www.demandstar.com). D. Method of Source Selection The City is using the Competitive Sealed Proposals methodology of source selection for this procurement, as authorized by Resolution 2019-R-20 establishing and adopting the City Purchasing Policy. Each proposal will be reviewed to determine if the proposal is responsive to the ITB. Proposals deemed to be non-responsive may be rejected without being evaluated by the Evaluation Committee appointed by the City Manager, which shall be comprised of a minimum of three (3) City employees. The committee will make a recommendation to the City Council who will make the final selection(s). ITB’s that are solely priced based will be reviewed by the Purchasing Specialist and Project Manager and will not be subject to the Evaluation Committee process. A responsive proposal is one which has been signed and submitted by the specified Proposal deadline, and has provided the information required to be submitted with the Proposal. While poor formatting, poor documentation and/or incomplete or unclear information may not be cause to reject a proposal without evaluation, such substandard submissions may adversely impact the evaluation of a Proposal. Respondents who fail to comply with the required and/or desired elements of this ITB do so at their own risk. The City may, as it deems necessary, conduct discussions with responsible proposers determined to be in contention for being selected for award for the purpose of clarification to assure full understanding of, and responsiveness to solicitation requirements. E. Pre-Bid Conference A pre-bid conference is not applicable for this solicitation. A non-mandatory mandatory pre-bid conference will be held on June 9, 2020, commencing promptly at 10:00 a.m., and will be held in the parking lot of the Florida Shores Homeowners Association Building – 2932 Lime Tree Drive, Edgewater, Florida 32141. If this pre-bid conference is denoted as “mandatory”, prospective proposers must be present in order to submit a bid response. A submission of a bid by the Contractor is considered a representation that the Contractor has visited the site and has carefully examined the site and is satisfied as to the conditions to be encountered in performing the work. The purpose of the pre-bid conference is to allow an open forum for discussion and questioning with City staff regarding the ITB with all prospective proposers having an equal opportunity to hear and participate. Oral questions will receive oral responses, neither of which will be official, nor become part of the ITB. Only written responses to written questions will be considered official, and will be included as part of the ITB as an addendum. All prospective proposers are strongly encouraged to attend, as, unless requested by the de partment, this will be the only pre-bid conference for this solicitation. If this pre-bid conference is denoted as “mandatory”, prospective proposers must be present in order to submit a bid response. ITB 20-ES-004 – Lime Tree Drive ADA Sidewalk Project 6 F. Projected Timetable The following projected timetable should be used as a working guide for planning purposes only. The City reserves the right to adjust this timetable as required during the course of the ITB process. Event Date Issue ITB May 26, 2020 Pre-Bid Meeting June 9, 2020 10:00 am Deadline for Questions June 16, 2020 2:00 pm Addendum Due June 23, 2020 ITB Due/Opening Date July 7, 2020 2:00 pm Evaluation / Notice of Recommendation July 14, 2020 City Council Hearing Date August 3, 2020 2) General Description of Specifications or Scope of Work The City is seeking Bids from qualified and licensed State of Florida Contractor to provide all permits, insurance, manpower, material and supervision for the installation of approximately 2,600 lineal feet of ADA compliant sidewalks located on the west side of Lime Tree Drive from 30th Street north to 27th Street then west to Mango Tree Drive with associated earthwork and drainage work. This project is funded by a Community Development Block Grant. Proposers must meet all CDBG requirements. The successful proposer will hereinafter be referred to as the “Contractor”. The Engineer's Estimate is $155,500. A. General The City of Edgewater is seeking a Contractor to provide approximately 2,600 lineal feet of ADA compliant sidewalks located on the west side of Lime Tree Drive from 30th Street north to 27th Street then west to Mango Tree Drive with associated earthwork and drainage work pursuant to the Scope of Services described in herein. A submission of a bid by the Contractor is considered a representation that the Contractor has visited the site and has carefully examined the site and is satisfied as to the conditions to be encountered in performing the work. Scope of work is detailed in Attachment “B” – SUPPLEMENTAL SPECIFICATIONS AND Exhibit #1 – PLANS which are included as a part of this document. The Contractor will: 1. Place fill at 4:1 (H:V) slope to widen approximately 650 LF of the embankment of an existing shallow lake. 2. Install seven (7) drainage inlets and approximately 250 LF of 12” HDPE piping. 3. Install new sidewalk at the locations, grades, and slopes shown on the engineered plans. New sidewalk shall be 6ft wide concrete 3000psi with fiber mesh, typically 6in thick with thickened edges. 4. The work is to meet all ADA requirements. ITB 20-ES-004 – Lime Tree Drive ADA Sidewalk Project 7 Pricing must include all costs directly at the work site and ancillary to the work, including but not limited to salary cost, fringe benefits, overhead, operation margin and profit and all direct and indirect expenses. If awarded, a contract to provide these services will be effective on the date the Purchase Order is issued by the City of Edgewater. This project is funded by a Community Development Block Grant. Proposers must meet all CDBG requirements. All required CDBG documents, which have been included in this document as Attachment “A” must be completed and returned with the submitted quotes. B. Minimum Qualifications This is a federally assisted project and is subject to Federal Labor Standards which include, the Davis -Bacon Act (payment of prevailing wage rates) and the Copeland Act (anti-kickback of wages & submission of weekly certified payroll reports), as well as other provisions including 24 CFR 85.36 (bonding requirements), and Section 3 & M/WBE. Laborers and mechanics employed by primary contractors and sub-contractors performing construction work on this project shall be paid wages at rates not less than the prevailing rates as determined by the Secretary of Labor in accordance with the Davis-Bacon Act. The prime contractor is responsible for the enforcement of wage compliance and support documentation for the duration of the project and may be held liable for wage restitution. The applicable information regarding the laws and regulations stated above are included in the bid packet. C. Construction Timeline The Contractor agrees to commence work within Thirty (30) days after the date of the Notice to Proceed letter and shall complete the work within One Hundred Twenty (120) days consecutive calendar days thereafter. 3) City’s Right to Inspect The City or its authorized Agent shall have the right to inspect the Contractor’s facilities/project site during and after each work assignment the Contractor is performing. 4) Terms and Conditions of Contract The City has developed standard contracts/agreements. The City strongly urges the Contractor to return a signed standard City contract/agreement contained within this document as a part of the bid submittal. Contract will become effective once City Council approves and authorizes the City Manager to execute said contract. A contract(s) resulting from this ITB shall be subject to the terms and conditions set forth in a standard City Contract. The City reserves the right to include in any contract document such terms and conditions, as it deems necessary for the proper protection of the rights of the City. The City will not be obligated to sign any contracts, maintenance and/or service agreements or other documents provided by the Contractor. 5) General Terms and Conditions A. Licenses The Contractor is required to possess the correct occupational license, professional license, and any other authorizations necessary to carry out and perform the work required by the project pursuant to all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind. ITB 20-ES-004 – Lime Tree Drive ADA Sidewalk Project 8 Copies of the required licenses must be submitted with the Proposal response indicating that the entity proposing, as well as the team assigned to the City account, is properly licensed to perform the activities or work included in the contract documents. A Contractor, with an office within the City is also required to have a business tax receipt and certificate of use. If you have questions regarding required professional licenses and Business Tax Receipt and Certificate of use, contact the Finance Department, (386) 424-2400. B. Principals/Collusion By submission of this Proposal, the undersigned, as Proposer, does declare that the only person or persons interested in this Proposal as principal or principals is/are named therein and that no person other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that this Proposal is made without connection with any person, company or parties making a Proposal, and that it is in all respects fair and in good faith without collusion or fraud. C. Taxes The City is exempt from Federal Excise and State of Florida Sales Tax. D. Relation of City It is the intent of the parties hereto that the Contractor shall be legally considered an independent contractor, and that neither the Contractor nor their employees shall, under any circumstances, be considered employees or agents of the City, and that the City shall be at no time legally responsible for any negligence on the part of said Contractor, their employees or agents, resulting in either bodily or personal injury or property damage to any individual, firm, or corporation. E. Term Contracts If funds are not appropriated for continuance of a term contract to completion, cancellation will be accepted by this Contractor on thirty (30) days prior written notice. F. Termination Should the Contractor be found to have failed to perform his services or complete the required paperwork in regards to this agreement/contrac t in a manner satisfactory to the City, the City may terminate this Agreement immediately for cause; further the City may terminate this Agreement for convenience with a thirty (30) day written notice. Any sub-contractor/individual or anyone that the Contractor has had perform any type of work on the project will be at the sole financial responsibility of the Contractor for any type of payment and of no financial responsibility to the City. The City shall be sole judge of non-performance. G. Liability The Contractor will not be held responsible for failure to complete contract due to causes beyond its control, including, but not limited to, work stoppage, fires, civil disobedience, riots, rebellions, Acts of Nature and similar occurrences making performance impossible or illegal. ITB 20-ES-004 – Lime Tree Drive ADA Sidewalk Project 9 H. Assignment The Contractor(s) shall not assign, transfer, convey, sublet or otherwise dispose of this contract, or of any or all of its rights, title or interest therein, or his or its power to execute such contract to an y person, company or corporation without prior written consent of the City. I. Lobbying All firms are hereby placed on NOTICE that the City does not wish to be lobbied, either individually or collectively about a matter for which a firm has submitted a Proposal. Firms and their agents are not to contact members of the City Council for such purposes as meeting or introduction, luncheons, dinners, etc. During the process, from time of advertisement to final Council approval, no firm or their agent shall contact any other employee of the City in reference to this Proposal, with the exception of the Finance Director or his designee(s). Failure to abide by this provision may serve as grounds for disqualification for award of this contract to the firm. J. Single Proposal Each Proposer must submit, with their proposal, the required forms included in this ITB. Only one proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a primary or as part of a partnership or joint venture submitting as primary may not then act as a sub-consultant to any other firm submitting under the same ITB. All submittals in violation of this requirement will be deemed non-responsive and rejected from further consideration. K. Protest Procedures Any appeal or protest to the Request for Proposal shall be governed by the City of Edgewater’s Purchasing Policies and Procedures. L. Public Entity Crime A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, Bids, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity for a period of 36 months following the date of being placed on the convicted vendor list. M. Conflict of Interest Proposer shall complete the Conflict of Interest Affidavit included as an attachment to this ITB document. Disclosure of any potential or actual conflict of interest is subject to City staff review and does not in and of itself disqualify a firm from consideration. ITB 20-ES-004 – Lime Tree Drive ADA Sidewalk Project 10 These disclosures are intended to identify and or preclude conflict of interest situations during contract selection and execution. N. Prohibition of Gifts to City Employees No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any City employee, as set forth in Chapter 112, Part III, Florida Statutes, the current City Ethics Ordinance, and City Administrative Policy. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with City staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the City for a specified period of time, including but not limited to: submitting bids, ITB, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. O. Immigration Reform and Control Act Proposer acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as lo cated at 8 U.S.C. §1324, et seq. and regulations relating thereto, as either may be amended. Failure by the awarded firm(s) to comply with the laws referenced herein shall constitute a breach of the award agreement and the City shall have the discretion to unilaterally terminate said agreement immediately. P. Equal Opportunity The City recognizes fair and open competition as a basic tenet of public procurement and encourages participation by minority and women business enterprises. Q. Florida Public Records Act All material submitted regarding this ITB becomes the property of the City. ITB documents may be reviewed by any person ten (10) days after the public opening. The Professional Consultant should take special note of this as it relates to any proprietary information that might be included in its offer. Any resulting contract may be reviewed by any person after the contract has been executed by the City. The City has the right to use any or all information/material submitted in response to this ITB and/or any resulting contract from same. Disqualification of a Professional Consultant does not eliminate this right. This section is further subject to F.S. §119.01 and §119.0701 et. seq. R. Scrutinized Companies pursuant to FS Sections §287.135 and §215.473 Contractor must certify that the company is not participating in a boycott of Israel. Contractor must also certify that Contractor is not on the Scrutinized Companies that Boycott Israel list, not on the Scrutinized Companies with Activities in Sudan List, and not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has been engaged in business operations in Cuba or Syria. Subject to limited exceptions provided in state law, the City will not contract for the provision o f goods or services with any scrutinized company referred to above. Contractor must submit the certification that is attached to this contract. Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to the Contractor of the City's determination concerning the false certification. The Contractor shall have five (5) days from receipt of notice to refute the false certification allegation. If such false certification is discovered during the active contract term, ITB 20-ES-004 – Lime Tree Drive ADA Sidewalk Project 11 the Contractor shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If the Contractor does not demonstrate that the City's determination of false certification was made in error then the City shall have the right to terminate the contract and seek civil remedies pursuant to Section 287.135, Florida Statutes, as amended from time to time. S) Other Agencies All Bidder(s) awarded contracts from this bid or proposal may, permit any municipality or other government agency to participate in the contract under the same prices, terms and conditions, if agreed to by both parties. 6) Instructions for Bid A. Compliance with the ITB Bids must be in strict compliance with this ITB. Failure to comply with all provisions of the ITB may result in disqualification. B. Acknowledgment of Insurance Requirements By signing the Insurance Requirements included in this ITB, Proposer acknowledges these conditions include Insurance Requirements. It should be noted by the Proposer that, in order to meet the City's requirements, there may be additional insurance costs to the Proposer's firm. It is, therefore, imperative that the proposer discuss these requirements with the Proposer’s insurance agent, as noted on the Insurance Check List, so that allowances for any additional costs can be made by the Proposer. The Proposer's obligation under this provision shall not be limited in any way by the agreed upon contract price, or the Proposer's limit of, or lack of, sufficient insurance protection. Proposer also understands that the evidence of required insurance may be required within five (5) business days following notification of its offer being accepted; otherwise, the City may rescind its acceptance of the Proposer’s bid. The specific insurance requirements for this solicitation are included as part of this solicitation. C. Acknowledgment of Bonding Requirements By signing its bid, and if applicable, Proposer acknowledges that it has read and understands the bonding requirements for this bid. Requirements for this solicitation are checked. Bid Bond: Shall be submitted with bid response in the form of certified funds, cashiers’ check, or an irrevocable letter of credit, a cash bond posted with the City Clerk, or bid bond in a sum equal to 5% of the cost bid. All checks shall be made payable to the City of Edgewater on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. The Bid Bond shall be retained by the City as liquidated damages if the successful Proposer fails to execute and deliver to the City the unaltered contract, or fails to deliver any required Performance and Payment Bonds or Certificates of Insurance, all within twenty-one (21) calendar days after receipt of the Notice of Selection for ITB 20-ES-004 – Lime Tree Drive ADA Sidewalk Project 12 Award. Bid Bonds shall be executed by a corporate surety licensed under the laws of the State of Florida to execute such bonds, with conditions that the surety will, upon demand, forthwith make payment to the City upon said bond. The Bid Bonds of the three (3) highest ranked Proposers shall be held until the contract has been executed by the successful Proposer and same has been delivered to the City together with the required bonds and insurance, after which all three (3) Bid Bonds shall be released to the respective Bidders. All other Bid Bonds shall be released within fourteen (14) calendar days of the Selection Committee meeting date. No bids including alternates shall be withdrawn within one hundred and eighty (180) days after the bid closing date thereof. If a bid is not accepted within said time period it shall be deemed rejected and the Bid Bond shall be released to the Proposer. In the event that the City awards the contract prior to the expiration of the one hundred and eighty (180) day period without selecting any or all alternates, the City shall retain the right to subsequently award to the successful Proposer said alternates at a later time and approved by the Finance Director or designee, and the successful Proposer. Performance and Payment Bonds: For projects in excess of $200,000, bonds shall be submitted with the executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as “A-“ or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038. Should the contract amount be less than $500,000, the requirements of Section 287.0935, F.S. shall govern the rating and classification of the surety. All performance security under the subsequent contract shall be in force throughout the final completion and acceptance of the project awarded. If the surety for any bond furnished by Contractor is declared bankrupt, becomes insolvent, its right to do business is terminated in the State of Florida, or it ceases to meet the requirements imposed by the Contract Documents, the Contractor shall, within five (5) calendar days thereafter, substitute another bond and surety, both of which shall be subject to the Owner’s approval. D. Delivery of Bids All bids are to be delivered before 2:00 p.m., local time, on or before July 7, 2020 to: City of Edgewater City Clerk 104 N. Riverside Drive Edgewater, Florida 32132 The City shall not bear the responsibility for bids delivered to the City Clerk past the stated date and/or time indicated, or to an incorrect address by proposer’s personnel or by the proposer’s outside carrier. However, the City Clerk, or designee, shall reserve the right to accept bids received after the posted close time only under the following condition: ITB 20-ES-004 – Lime Tree Drive ADA Sidewalk Project 13 The tardy submission of the bid is due to the following circumstances, which shall include but not be limited to: late delivery by commercial carrier such as Fed Ex, UPS or courier where delivery was scheduled before the deadline. Proposers should submit two (2) total copies of the proposal, one (1) original and one (1) electronic copy in PDF format, on a USB flash drive. Proposers shall list the Bid Number on the outside of the box or envelope and note “Invitation to Bid enclosed.” A Label is attached as part of this document E. Evaluation of Bids (Procedure) The City’s procedure for selecting is as follows: 1. Invitation to Bid issued. 2. Subsequent to the closing of bids, the Department and the Purchasing Specialist shall review the bids received and verify whether each bid appears to be minimally responsive to the requirements of the published ITB 3. Vendor selection will be based on the lowest, compliant, qualified bid unless specified otherwise in the Invitation to Bid. 4. The City reserves the right to withdraw this ITB at any time and for any reason, and to issue such clarifications, modifications, and/or amendments as it may deem appropriate. 5. Receipt of a bid by the City or a submission of a bid to the City offers no rights upon the Proposer nor obligates the City in any manner. 6. Acceptance of the bid does not guarantee issuance of any other governmental approvals. The City reserves the right to withdraw this ITB at any time and for any reason, and to issue such clarifications, modifications, and/or amendments as it may deem appropriate. Receipt of a proposal by the City or a submission of a proposal to the City offers no rights upon the Proposer nor obligates the City in any manner. Acceptance of the proposal does not guarantee issuance of any other governmental approvals. F. Ambiguity, Conflict, or Other Errors in the ITB If a Proposer discovers any ambiguity, conflict, discrepancy, omission, or other error in the ITB, Proposer shall immediately notify the Purchasing Technician, noted herein, of such error in writing and request modification or clarification of the document. The Purchasing Technician will make modifications by issuing a written revision and will give written notice to all parties who have received this ITB from the Finance Department. The Proposer is responsible for clarifying any ambiguity, conflict, discrepancy, omission, or other error in the ITB prior to submitting the Proposal or it shall be waived. ITB 20-ES-004 – Lime Tree Drive ADA Sidewalk Project 14 G. Proposal, Presentation, and Protest Costs The City will not be liable in any way for any costs incurred by any proposer in the preparation of its Proposal in response to this ITB, nor for the presentation of its Proposal and/or participation in any discussions, negotiations, or, if applicable, any protest procedures. H. Acceptance or Rejection of Bids The right is reserved by the City to waive any irregularities in any Proposal, to reject any or all Bids, to re-solicit for Bids, if desired, and upon recommendation and justification by the City to accept the Proposal which in the judgment of the City is deemed the most advantageous for the public and the City. Any Proposal which is incomplete, conditional, obscure or which contains irregularities of any kind, may be cause for rejection. In the event of default of the successful proposer, or their refusal to enter into the City contract, the City reserves the right to accept the Proposal of any other proposer or to re-advertise using the same or revised documentation, at its sole discretion. I. Requests for Clarification of Bids Requests by the Purchasing Technician to a proposer(s) for clarification of Proposal(s) shall be in writing. Proposer’s failure to respond to request for clarification may deem proposer to be non-responsive, and may be just cause to reject its Proposal. J. Validity of Bids No Proposal can be withdrawn after it is filed unless the Proposer makes their request in writing to the City prior to the time set for the closing of Bids. All Bids shall be valid for a period of one hundred eighty (180) days from the submission date to accommodate evaluation and selection process. K. Response Format The bid shall be deemed an offer to provide services to the City. In submitting a bid, the Proposer declares that he/she understands and agrees to abide by all specifications, provisions, terms and conditions of same, and all ordinances and policies of the City. The Proposer agrees that if the contract is awarded to him/her, he/she will perform the work in accordance with the provisions, terms and conditions of the contract. To facilitate the fair evaluation and comparison of bids, all bids must conform to the guidelines set forth in this ITB. Any portions of the bid that do not comply with these guid elines must be so noted and explained the Acceptance of Conditions section of the bid. However, any bid that contains such variances may be considered non-responsive. Bids should be prepared simply and economically, providing a straightforward concise description of the Proposer’s approach and ability to meet the City’s needs, as stated in the ITB. All copies of the bid should be bound and tabbed. The utilization of recycled paper for bid submission is strongly encouraged. ITB 20-ES-004 – Lime Tree Drive ADA Sidewalk Project 15 The items listed as required forms shall be submitted with each bid and should be submitted in the order shown. Each section should be clearly labeled, with pages numbered and separated by tabs. Failure by a proposer to include all listed items may result in the rejection of its bid. All costs associated with delivering the requested services shall be detailed in the format requested on the Proposal Form. L. Bid Evaluation Committee and Evaluation Factors As previously stated, award of contract shall be based on the lowest, compliant, qualified bid unless specified otherwise in the Invitation to Bid. Drug-Free Workplace: In accordance with Florida Statute 287.087, preference shall be given to businesses with drug-free workplace programs. Whenever two or more proposals which are equal with respect to price, quality, and service are received by the City for the procurement of commodities or contractual services, a proposal received from a business that furnishes a form certifying that it is a Drug Free Workplace shall be given preference in the award process. NOTE: In the event, the submitter wishes to provide items specified above and beyond the stated requirements of this request at “no cost” to the City of Edgewater, these services should be identified and included in the request response. Tie Breaker: In the event of a tie (with each business certifying that it is a Drug-Free Workplace), both in individual scoring and in final ranking, the firm with the lowest volume of work on City projects within the last five (5) years will receive the higher individual ranking. This information will be based on information provided by the Proposer, subject to verification at the City’s option. If th ere is a multiple firm tie in either individual scoring or final ranking, the firm with the lowest volume of work shall receive the higher ranking, the firm with the next lowest volume of work shall receive the next highest ranking and so on. If neither vendor has performed in work in the last five years, the preference will be given to the Proposer within the city limits or principal office closest to City Hall. 7) Contract / Agreement and Required Forms Failure to provide the completed required forms may result the submittal being deemed non-responsive. Required forms:  Total Pricing/Bid Form  Standard Contractor Services Contract  References Form  Insurance Requirements Acknowledgement  Proposers Checklist  Vendor Info/Proposers Qualifications  Solicitation Notifications  Declaration Statement/Document Notification Affidavit  All required CDBG documents (see Attachment “A”)  All required applicable documents in Supplemental Specs (see Attachment ”B”) ITB 20-ES-004 – Lime Tree Drive ADA Sidewalk Project 16 TOTAL PRICING FORM ITB 20-ES-004 LIME TREE DRIVE ADA SIDEWALK PROJECT SCHEDULE OF VALUES ID DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE 1 6ft x 4" Sidewalk w/ 6x6 Thickened Edges (Detail A/Sht 1) [430LF Shown] 450 LF 2 6ft x 6" Sidewalk w/ 8x6 Thickened Edges & (4 #4 Rebar (Detail B/Sht 1) [1,412LF Shown] 1,430 LF 3 6ft x 6" Sidewalk w/ (1)8x6 Thickened Edge & (1)12x4 Monolithic Footer & (5)#4 Rebar (Detail C/Sht 1) [650LF Shown] 700 LF 4 Bulk Concrete (Driveways, Flumes, etc.) [6.4CY Shown] 10.0 CY 5 24" ADA Detectable Warning Surface [12 sqft Shown] 20 SF 6 Type C Inlet, <6ft Depth [3 Shown] 3 EA 7 Yard Drain 12" Square HDPE or CPVC [4 Shown] 4 EA 8 U-Endwall Mitered End Section on 12" HDPE @ 4:1 Slope [4 Shown] 4 EA 9 12" HDPE, ADS N-12 or equivalent, Perforated w/ Filter Fabric or Solid (per plans) [230LF Shown] 250 LF 10 Fill Slope on Pond Bank, 4:1@+/-5-6ft Depth, 650LF Non-Structural Fill (Generally Sandy with Max 30% clay or fines & Max 20% vegetative matter <1" dimension, Top 6" shall be finely graded sandy material) [1,300CY Shown] 1,800 CY 11 Turbidity, Erosion, & Sedimentation Control 1 LS 12 Final Grading, including Shallow Swale Creation 1 LS 13 Sod, Bahia or St. Augustine (Match Existing) on Fill Slope & Restoration 4,000 SY 14 Remove, Secure, & Reinstall Residential Property Within Work Zone As Needed (e.g. Irrigation System Components, Landscape Specimens, Mailboxes, Fencing, Etc.) 1 LS TOTAL BASE BID BID ALT 1 City Provides Fill Material & Drainage Pipe Alt-9.1 Install City-provided storm pipe 12" PVC C-900 in lieu of Item 9. 12" HDPE 250 LF Alt-9.2 Deduct Bid Price for Item 9. 12" HDPE (-1) LS Alt- 10.1 Install City-provided Fill Material from Stockpile location(s) within 5 miles of project in lieu of Item 10. Fill Slope w/ Contractor-provided material 1,800 CY Alt- 10.2 Deduct Bid Price for Item 10. Fill Slope (-1) LS SUBTOTAL BID ALTERNATE 1 TOTAL BASE BID + BID ALTERNATE 1 ITB 20-ES-004 – Lime Tree Drive ADA Sidewalk Project 17 Total Bid (Base Bid + Alternate 1) Amount in Figures: $________________________ Total Bid (Base Bid + Alternate 1) Amount in Words: ________________________________________________ Bid prices must include all freight charges and delivery charges for any and all material delivered to the work sight. THE ABOVE AMOUNTS INCLUDE SALARY COST, FRINGE BENEFITS, OVERHEAD, OPERATING MARGIN AND PROFIT, AND ALL DIRECT AND INDIRECT EXPENSES. PLEASE INCLUDE ABOVE ANY OTHER POTENTIAL ADDITIONAL SERVICES THAT MAY BE REQUIRED AND ASSOCIATED COSTS. Authorized Signature Address Printed Name & Title City, State, Zip Code Company Telephone No. Date Email Address CONSTRUCTION CONTRACT ITB 20-ES-004 – LIME TREE DRIVE ADA SIDEWALK PROJECT CITY OF EDGEWATER VOLUSIA COUNTY, FLORIDA THIS AGREEMENT is made and entered into this ________ day of , 2020, by and between duly authorized to conduct business in the State of Florida and whose address is , hereinafter, called “CONTRACTOR” and the CITY OF EDGEWATER, a political subdivision of the State of Florida, whose address is 104 North Riverside Drive, Edgewater, FL 32132, hereinafter called “CITY”. WITNESSETH: The Owner and the Contractor, for the consideration stated herein, agree as follows: ARTICLE I. SCOPE OF WORK. The Contractor shall perform all required work and shall provide and furnish all labor, materials, necessary tools, expendable equipment and all utility and transportation services required to complete the construction of and all appurtenant work thereto, as described in the bid number and name document. All work shall be in strict compliance with the drawings and specifications, including any and all Addenda, and together with all Contract Documents hereinafter enumerated and made a part thereof. It is understood and agreed that said labor, materials, tools, equipment and service shall be furnished and said work performed and completed subject to the approval of the Owner. ARTICLE II. CONTRACT PRICE. The Owner shall pay the Contractor for performance of the work in accordance with the Contract Documents in current funds as follows: $ _____________________________ Figures _____________________________________________________ In Words Payment will be made at the unit prices listed in the attached ITB for the actual completed quantity of each item, subject to additions and deductions as provided for in the ITB. RETAINAGE. The City shall have the right to withhold retainage from Compensation paid to a Contractor Should the City decide that retainage shall be withheld from Compensation, the amount to be retained from each payment to the Contractor shall be: A. ____ % of the total contract price. B. 10 % (In accordance with Florida Statue 218.735). C. No retainage will be taken. The City shall have the right to withhold retainage from Compensation paid to a Contractor. Should the City decide that retainage shall be withheld from Compensation; the amount to be retained from each payment to the Contractor shall be stated in the Work Order. The retainage shall be included with the final payment after all Work or Services for the Work Order have been approved and accepted by the City and all disputed invoices have been resolved by the parties. The City shall never be required to pay an amount that would leave unpaid from the contract price or Compensation an amount less than the amount City would need to have in order to pay another consultant to complete the Work or Services should Contractor fail to complete the Work in a Work Order remaining incomplete as of that date. ARTICLE III. CONTRACT TIME. The Contractor agrees to commence work within Thirty (30) DAYS after the date of the Notice to Proceed letter and shall complete the work within One Hundred Twenty (120) DAYS consecutive calendar days thereafter. ARTICLE IV. INSPECTION BY CONTRACTOR. The undersigned Contractor agrees that he has carefully inspected all Contract Documents and is familiar with same; the Contractor agrees that he is responsible for having heretofore examined the site, the location and route of all the proposed work and for having satisfied himself as to the character of the route, the location, surface and under- ground obstructions and nature thereof, the nature of the ground water conditions and other physical characteristics of the work and work area in order that he may include in the prices which he has bid and the prices of the Contract, all costs pertaining to the work and thereby provide for the satisfactory completion thereof and determination of the Contract prices herein agreed upon, and that this Contract price is based upon these inspections and examination. ARTICLE V. LIQUIDATED DAMAGES. If the work is not completed within the time specified in Article III of this Contract, the Contractor shall pay the Owner, as liquidated damages, the sum of Five Hundred ($500.00) DOLLARS for each consecutive calendar day thereafter until the work is completed, and as outlined in the Supplemental General Conditions. ARTICLE VI. COMPONENT PARTS OF THE CONTRACT. This Contract consists of the following Contract Documents, all of which are hereby made a part hereof as if herein set out in full and all of which are familiar to the Contractor: 1. Request for Bids – ITB #20-ES-004 (including all required forms) 2. Bid Proposal 3. Bid Bond Form 4. Construction Contract 5. Performance/Payment Bond 6. Certificate of Compliance - Insurance 7. Addenda 8. Construction Supplemental Specifications/Plans 9. CDBG Documents ARTICLE VII. SEVERABILITY. Should any term, covenant, condition, provision or sentence or part thereof of this Contract, including all Contract Documents which comprise the entire agreement, be held invalid or unenforceable by any court of competent jurisdiction, the remaining terms and provisions shall nevertheless remain in full force and effect. ARTICLE VIII. CONSTRUCTION. The headings and subheadings used throughout the Contract Documents are for convenience only and have no other significance in the interpretation of the body of the Contract Document. ARTICLE IX. NOTICES. Whenever either party desires to give notice unto the other, it must be given by written notice, sent by registered or certified United States mail, return receipts requested, addressed to the party for whom it is intended at the place last specified. The place for giving of notice shall remain such until it shall have been changed by written notice in compliance with the provisions of this Section. For the present, the parties designate the following as the respective places for giving of notice, to-wit: For City: For Contractor: Robin L. Matusick, City Clerk , (Name, Title) City of Edgewater . (Company) 104 N. Riverside Drive (Address) Edgewater, FL 32132 (City, State, Zip) (386)424-2400 #1203 (Phone) ARTICLE X. RIGHTS AT LAW RETAINED. The rights and remedies of City, provided for under this Contract, are in addition and supplemental to any other rights and remedies provided by law. ARTICLE XI. CONTROLLING LAW, VENUE, ATTORNEY’S FEES. This Contract is to be governed, construed, and interpreted by, through and under the laws of Florida. Venue for any litigation between the parties to this Contract shall be in the County of Volusia, Florida and any trial shall be non-jury. Each party agrees to bear its own costs and attorney’s fees relating to any dispute arising under this Contract. ARTICLE XII. MODFICATIONS TO AGREEMENT. This Contract and any exhibits, amendments and schedules may only be amended, supplemented, modified or canceled by a written instrument duly executed by the parties hereto of equal dignity herewith. ARTICLE XIII. WAIVER OF JURY TRIAL. THE CITY AND CONTRACTOR HAVE SPECIFICALLY WAIVED THE RIGHT TO A JURY TRIAL CONCERNNG ANY DISPUTES WHICH MAY ARISE CONCERNING THIS AGREEMENT. ARTICLE XIV NON-WAIVER. No indulgence, waiver, election or non-election by City under this Contract shall affect Contractor’s duties and obligations hereunder. ARTICLE XV. ASSIGNMENT. This Contract, or any interest herein, shall not be assigned, transferred, or otherwise encumbered, under any circumstances, by the parties hereto without prior written consent of the opposite party and only by a document of equal dignity herewith. However, this Contract shall run to the Edgewater City Government and its successors. ARTICLE XVI. INDEPENDENT CONTRACTOR. It is the intent of the parties hereto that Contractor shall be legally considered an independent contractor and that neither Contractor nor its employees shall under any circumstances be considered employees or agents of the City and that the City shall be at no time legally responsible for any negligence on the part of Contractor, its employees or agents, resulting in either bodily or personal injury or property damage to any individual, Contractor or corporation. ARTICLE XVII. NO THIRD-PARTY BENEFICIARIES. The agreements contained herein are for the sole benefit of the parties hereto and their successors and permitted assigns and no other party shall have the right to enforce any provision of this Contract or to rely upon the provisions of this Contract. ARTICLE XVIII. WARRANTY OF TITLE OF CONTRACTOR. Contractor warrants to the City that all goods and materials furnished under the Contract will be new unless otherwise specified and that Contractor possess good, clear, and marketable title to said goods and there are no pending liens, claims or encumbrances whatsoever against said goods. All work not conforming to these requirements, including substitutions not properly approved and authorized may be considered defective. If at any time there shall be evidence of any claim for which, if established, the City might become liable, and which may be chargeable to the Contractor, or if the Contractor shall incur any liability to the City, or the City shall have any claim or demand against the Contractor, of any kind or for any reason, whether related to or arising out of this Agreement or any other agreement between the Contractor and the City, and whether or not reduced to judgment or award, the City shall have the right to retain out of any payment due the Contractor, or which may become due to the Contractor, under this Contract or any other Contract between the Contractor and the City, an amount sufficient to indemnify the City against such claim, and/or to compensate the City for, and fully satisfy, such liability, claim or demand, and to charge or deduct all cost of defense or collection with respect thereto, including, but not limited to, reasonable attorneys' fees, expert consultant fees, and expert witness fees. Should any claim develop after final payment has been made, the Contractor shall refund to the City all monies that the latter may be compelled to pay in discharging such claims, or that the latter may have incurred in collecting said monies from the Contractor. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the date written above for execution by CITY. WITNESSES: CITY OF EDGEWATER _____________________________ __________________________________ Glenn A. Irby, City Manager _____________________________ __________________________________ Robin L. Matusick, City Clerk Dated: ___________________________ WITNESSES: ______________________________ (Firm Name) ______________________________ ______________________________ By: ________________________________ (Authorized Officer) ______________________________ Dated:______________________________ Approved by the City Council of the City of Edgewater at a meeting held on this _____ day of ______________, 2020 under Agenda Item No. ________. REFERENCES FORM Provide the business names, contact persons and telephone numbers of five (5) references for which the firm has provided services described in this proposal for three (3) years or more with the last five (5) years. Include relationships with governmental agencies. It is our intent to contact these references during the evaluation process. 1. Name of Company: Address: Point of Contact: Phone #: Service(s) Provided: Dates of Service: 2. Name of Company: Address: Point of Contact: Phone #: Service(s) Provided: Dates of Service: 3. Name of Company: Address: Point of Contact: Phone #: Service(s) Provided: Dates of Service: 4. Name of Company: Address: Point of Contact: Phone #: Service(s) Provided: Dates of Service: 5. Name of Company: Address: Point of Contact: Phone #: Service(s) Provided: Dates of Service: CITY OF EDGEWATER TERMS AND CONDITIONS 1. PURCHASE ORDER NUMBER: THIS PURCHASE ORDER NUMBER AND THE SELLER’S NAME MUST BE CLEARLY SHOWN ON ALL INVOICES, PACKING SLIPS, DELIVERY RECEIPTS, AND CORRESPONDENCE. FAILURE TO CLEARLY INDICATE THIS PURCHASE ORDER NUMBER MAY RESULT IN THE RETURN OF INVOICES. 2. ACCEPTANCE: ALL TERMS AND CONDITIONS OF THIS PURCHASE ORDER SHALL BECOME PART OF THE CONTRACT BETWEEN THE CITY OF EDGEWATER AND THE VENDOR/SELLER; THE VENDOR’S/SELLER’S DIFFERENT OR ADDITIONAL TERMS WILL NEVER BECOME PART OF THIS CONTRACT. 3. DELIVERY, TITLE & RISK OF LOSS: TITLE SHALL PASS TO THE CITY OF EDGEWATER ON DELIVERY OF THE CONFORMING GOODS TO THE DESIGNATED LOCATION. NOTWITHSTANDING ANY AGREEMENT TO PAY FREIGHT, EXPRESS OR OTHER TRANSPORTATION CHARGES, THE RISK OF LOSS OR DAMAGE IN TRANSIT SHALL BE UPON THE VENDOR/SELLER. DELIVERY SHALL NOT BE COMPLETE UNTIL THE GOODS AND OR SERVICES HAVE BEEN RECEIVED, INSPECTED, AND ACCEPTED BY THE CITY OF EDGEWATER. COLLECT SHIPMENTS WILL NOT BE ACCEPTED IN THE EVENT THAT THE CITY AGREES TO PAY THE FRIEGHT, ALL FREIGHT CHARGES SHALL BE FULLY PREPAID AND INCLUDED ON THE INVOICE. THE ORIGINAL BILL MUST BE INCLUDED WITH THE INVOICE. 4. WARRANTY: THE VENDOR/SELLER WARRANTS THAT THE GOODS AND/OR SERVICES SUPPLIED HEREUNDER WILL BE OF GOOD WORKMANSHIP AND OF PROPER MATERIALS, FREE FROM DEFECTS AND IN ACCORDANCE WITH SPECIFICATIONS. IF THE VENDOR/SELLER KNOWS THE CITY’S INTENDED USE, THE VENDOR/SELLER WARRANTS THAT THE GOODS AND/OR SERVICES ARE SUITABLE FOR THE INTENDED USE. 5. REMEDIES: REGARDLESS OF WHETHER GOODS ARE BEING SOLD, LICENSED OR LEASED OR WHETHER SERVICES ARE BEING PERFORMED, THE VENDOR/SELLER AND THE CITY OF EDGEWATER AGREE THAT BOTH PARTIES HAVE ALL THE UNIFORM COMMERCIAL CODE RIGHTS, DUTIES, AND REMEDIES AVAILABLE. 6. CONFLICT OF LAWS: THIS AGREEMENT TO PURCHASE AND THE PERFORMANCE OF THE PARTIES HEREUNDER SHALL BE CONSTRUED WITH AND GOVERNED BY THE LAWS OF THE CITY OF EDGEWATER AND THE STATE OF FLORIDA. 7. MODIFICATIONS: NO MODIFICATION IN PRICE, DELIVERY, METHOD OR SCHEDULE, QUANTITY, QUALITY, SPECIFICATIONS OR ANY OTHER TERM OF THE CONTRACT WILL BE EFFECTIVE UNLESS AGREED TO IN WRITING, AND SIGNED BY AN AUTHORIZED PURCHASING AGENT. 8. TAXES: THE CITY OF EDGEWATER FLORIDA IS EXEMPT FROM THE PAYMENT OF ALL FEDERAL EXCISE TAXES AND SALES TAXES OF THE STATE OF FLORIDA, AND GENERALLY ALL OTHER STATE GOVERNMENTS. VENDOR/SELLER SHALL FURNISH THE PROPER EXEMPTION CERTIFICATE State of Florida sales tax exemption number: 85-8013848356C7 Federal Employee Identification number: 59-6000-314 9. PATENTS & ROYALTIES: THE VENDOR/SELLER, WITHOUT EXCEPTION, SHALL INDEMNIFY AND SAVE HARMLESS THE CITY OF EDGEWATER AND ITS EMPLOYEES FROM LIABILITY OF ANY NATURE OF KIND, INCLUDING COSTS AND EXPENSES FOR OR ON ACCOUNT OF ANY COPYRIGHTED, PATENTED OR UNPATENTED INVENTION, PROCESS OR ARTICLE MANUFACTURED OR SUED IN THE PERFORMANCE OF THE CONTRACT, INCLUDING ITS USE BY THE CITY OF EDGEWATER. IF THE VENDOR/SELLER USES ANY DESIGN, DEVICE, OR MATERIALS COVERED BY LETTER, PATENT OR COPYRIGHT, IT IS MUTUALLY AGREED AND UNDERSTOOD WITHOUT EXCEPTION THAT THE LISTED PRICES SHALL INCLUDE ALL ROYALTIES OR COST ARISING FROM THE USE OF SUCH DESIGN, DEVICE OR MATERIALS IN ANY WAY INVOLVED WITH THE WORK. 10. INVOICING/PAYMENTS: FURNISH ALL INVOICES IN DUPLICATE AND MAIL TO THE ADDRESS INDICATED ON THE FRONT. SEND A SEPARATE INVOICE FOR EACH SHIPMENT. INCLUDE THE CORRECT PURCHASE ORDER NUMBER ON EACH INVOICE. UNLESS PREVIOUSLY AGREED UPON BY BOTH THE CITY AND VENDOR, ALL INVOICING AND PAYMENTS WILL BE AS OUTLINED IN THE (LOCAL GOVERNMENT PROMPT PAYMENT ACT (FS 218. PART VII). 11. PRICES: IF PRICES ARE HIGHER THAN SPECIFIED, DO NOT SHIP WITHOUT THE PURCHASING AGENTS PRIOR WRITTEN APPROVAL. 12. CLEAN HANDS: BY ACCEPTING THIS CONTRACT, THE SELLER WARRANTS THAT NEITHER THE BUSINESS, NOR ANY OFFICER OR SIGNIFICANT STAKEHOLDER OF THE BUSINESS IS IN VIOLATION OF THE CITY OF EDGEWATER CODE AND DO NOT OWE THE CITY ANY PAST DUE DEBT. THE SELLER SPECIFICALLY AGR EES THAT THE CITY MAY WITHHOLD ANY MONEY OWED THE SELLER FROM THIS CONTRACT FOR ANY EXISTING CODE VIOLATIONS AND/OR PAST DUE DEBT. IF THE SELLER MISREPRESENTS THE STATUS OF THE BUSINESS, ANY OFFICER OR SIGNIFICANT STAKEHOLDER, THE CITY WILL CONSIDER THIS A MATERIAL DEFECT OF THIS CONTRACT AND SHALL HAVE THE RIGHT TO IMMEDIATELY TERMINATE IT. INSURANCE REQUIREMENTS INSURANCE TYPE REQUIRED LIMITS =================================================================== 1. Worker's Compensation Statutory Limits of Florida Statutes, Chapter440 and all Federal Government Statutory Limits and Requirements. 2. Commercial General Liability Bodily Injury & Property Damage (Occurrence Form) patterned after the current I.S.O form $1,000,000 single limit per occurrence with no limiting endorsements. 3. Indemnification: To the maximum extent permitted by Florida law, the Contractor/Vendor/Consultant shall indemnify and hold harmless the City of Edgewater, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/Vendor/Consultant or anyone employed or utilized by the Contractor/Vendor/Consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of the City of Edgewater. 4. Automobile Liability $ 500,000 Each Occurrence Owned/Non-owned/Hired Automobile Included 5. Other Insurance as indicated below: Errors and Omissions or Professional $ 1,000,000 Per Occurrence Malpractice Coverage 6. Aircraft Liability $1,000,000 each occurrence combined single limit for bodily injury liability and property damage liability. 7. Contractor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Contractor shall provide City with certificates of insurance meeting the required insurance provisions. 8. The City of Edgewater must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. 9. The City of Edgewater shall be named as the Certificate Holder. NOTE--The "Certificate Holder" should read as follows: City of Edgewater Edgewater, Florida No City Division, Department, or individual name should appear on the Certificate. No other format will be acceptable. INSURANCE REQUIREMENTS (Continued) 10.Thirty (30) Days Cancellation Notice required. 11.The Certificate must state the ITB Number and Name. = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = PROPOSER’S AND INSURANCE AGENT’S STATEMENT: We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award of ITB. Company Authorized Signature Date Printed Name & Title ____________________________ Insurance Agency ____________________________ Signature of Proposer’s Agent PROPOSER CHECK LIST I M P O R T A N T: Please read carefully, sign in the spaces indicated and return with your Bid. Proposer should check off each of the following items as the necessary action is completed: The standard contract/ agreement has been signed and included. All information as requested in the Vendor Information/Proposer’s Qualification Form is included. All required applicable forms and notifications have been signed and included (including but not limited to CDBG required forms Any addenda have been signed and included. The mailing envelope has been addressed to: CITY CLERK City of Edgewater 104 N. Riverside Dr. Edgewater, Florida 32132 The mailing envelope must be sealed and marked with Bid Number “ITB 20-ES-004”, Bid Title “LIME TREE DRIVE ADA SIDEWALK” and Due Date July 7, 2020 @ 2:00 pm”. The Bid will be mailed or delivered in time to be received no later than the specified due date and time. (Otherwise Bid cannot be considered.) ALL COURIER-DELIVERED BIDS MUST HAVE THE ITB NUMBER AND BID NAME ON THE OUTSIDE OF THE COURIER PACKET NOTE: Failure to include any required forms/notifications/documents may result in the submittal being deemed non-responsive VENDOR INFORMATION/PROPOSERS QUALIFICATION FORM Federal Employer Identification Number: Firm Name: Mailing Address: _________________________________________ Telephone No.: Fax No.: Email Address: Web Address: If remittance address is different from the mailing address so indicate below. Firm Name: Remittance Address: Submitted by: Name & Title Printed: TYPE OF FIRM: Corporation/Years in Business: ______. If firm is a corporation, please list state in which it is incorporated: _______________. If firm is a corporation, by signing this form, Proposer certifies that the firm is authorized to do business in the State of Florida. Partnership/Years in Business: ______ Sole Proprietorship/Years in Business: ______ Other: Please list: _________________ ______ LIST MAJOR WORK PRESENTLY UNDER CONTRACT: % Completed Project Contract Amount _____________________________________________________________ $ _______________ _____________________________________________________________ $ _______________ LIST CURRENT PROJECTS ON WHICH YOUR FIRM IS THE CANDIDATE FOR AWARD: ______________________________________________________________________________ ______________________________________________________________________________ Have you, at any time, failed to complete a project? Yes No STATEMENT OF LITIGATION: Are there any judgments, claims or suits pending or outstanding by or against you? Yes No If the answer to either question is yes, submit details on separate sheet. List all lawsuits that have been filed by or against your firm in the last five (5) years: FEES: List total fees for work done on all City projects in the past five (5) years, whether as an individual firm or as part of a joint venture. Fees must be listed individually by contract or project and then summarized as a total dollar amount. Attach additional page if necessary. City projects: $________________Total Fees for work done on all City projects REFERENCES: Bank(s) Maintaining Account(s):____________________________________________________ ______________________________________________________________________________ Surety/Underwriter: (if required)_____________________________________________________ ______________________________________________________________________________ Pursuant to information for prospective Proposers for the above-mentioned proposed project, the undersigned is submitting the information as required with the understanding that it is only to assist in determining the qualifications of the organization to perform the type and magnitude of work intended, and further, guarantee the truth and accuracy of all statements herein made. We will accept your determination of qualifications without prejudice. SOLICITATION NOTIFICATIONS/AFFIDAVIT CONFLICT OF INTEREST DISCLOSURE The award of this contract is subject to the provisions of Chapter 112, Florida Statutes. All Firms must disclose within their bid/proposal to the City of Sebastian the name of any officer, director, or agent who is also an employee of the City of Sebastian (hereinafter the “City”). Furthermore, all firms must disclose the name of any City employee who owns, directly or indirectly, an interest of more than five percent (5%) in the firm of any of its branches. The purpose of this disclosure is to give the City the information needed to identify potential conflicts of interest for evaluation by the team members and other key personnel involved in the award of this contract. The term “conflict of interest” refers to situations in which financial or other personal consideration may adversely affect, or have the appearance of adversely affecting, an employee’s professional judgment in exercising any City duty or responsibility in administration, management, instruction, research, or other professional activities. Please submit to the City all information on any potential conflict of interest related to provision of the goods or services requested in this Solicitation. DRUG-FREE WORKPLACE PROVISIONS In accordance with Florida Statue 287.087, firm certifies that: 1. Publish a written statement notifying that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace named above and specifying actions that will be taken against violations of such prohibition. 2. Informs employees about the dangers of drug abuse in the work place, the firm’s policy of maintaining a drug free working environment, and available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug use violations. 3. Gives each employee engaged in providing commodities or contractual services that are under bid or proposal, a copy of the statement specified above. 4. Notifies the employees that as a condition of working on the commodities or contractual and will notify the employer of any conviction of, plea of guilty or nolo contendere to, any violation of Chapter 1893, or of any controlled substance law of the State of Florida or the United States, for a violation occurring in the work place, no later than five (5) days after such conviction, and requires employees to sign copies of such written (*) statement to acknowledge their receipt. 5. Imposes a sanction on, or requires the satisfactory participation in, a drug abuse assistance or rehabilitation program, if such is available in the employee’s community, by any employee who is so convicted. 6. Makes a good faith effort to continue to maintain a drug free work place through the Implementation of the drug free workplace program. PUBLIC ENTITY CRIMES NOTIFICATION Florida Statutes, Paragraph 287.133(2)(a), A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, suppli er, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. IMMIGRATION LAWS NOTIFICATION The City will not intentionally award City contracts to any Firm who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in an 8 U.S.C. Section 1324 a(e) (Section 274A (e) of the Immigration and Nationality Act (“INA”). NON-COLLUSIVE AFFIDAVIT The firm and its officers, partners, owners, agents, representatives, employees or parties in interest, swears and attests that it is fully informed respecting the preparation and contents of the attached Solicitation, and of all pertinent circumstances respecting the provision of the goods or services to the City of Sebastian. The offer or submittal being made is genuine and is not collusive or a sham. I certify that all information contained in the submittal is truthful to the best of my knowledge and belief. I further certify, under oath, that this submittal is made without any colluded, conspired, connived or agreed, directly or indirectly, with any other firm, person or corporation responding to this solicitation for the same product or service. I certify that the offer quoted/proposed in the attached submission is fair and proper and are not tainted by collusion, conspiracy, connivance, or unlawful agreement on the part of the firm or any other of its agents, representatives, owners, employees or parties in interest, including this affidavit. EMPLOYMENT ELIGIBILITY VERIFICATION SYSTEM (E-VERIFY) ACKNOWLEDGMENT Firm acknowledges and agrees to utilize the U.S. Department of Homeland Security’s Employment Eligibility Verification System (E-Verify) to do the following: 1. Enroll in the U.S. Department of Homeland Security’s E-Verify system; 2. Utilize E-Verify to verify the employment eligibility of all new employees hired during the term of the Contract; 3. Utilize E-Verify to verify the employment eligibility of all employees assigned to the Contract; and 4. Expressly require any subcontractors performing work or providing services pursuant to the Contract to likewise utilize E-Verify to verify the employment eligibility of all new employees hired by the subcontractor during the Contract term. SCRUTINIZED VENDOR CERTIFICATION 1. Firm hereby certifies under penalties of perjury, as of the date of this solicitation to provide goods and/or services to the City of Sebastian, that it: 2. Does not participate in a boycott of Israel; and 3. Is not on the Scrutinized Companies that Boycott Israel List; and 4. Is not on the Scrutinized Companies with Activities in Sudan List; and 5. Is not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List; and 6. Has not engaged in business operations in Syria. Submitting a false certification shall be deemed a material breach of contract. The City of Sebastian shall provide notice, in writing, to the Contractor of the City’s determination concerning the false certification. The Contractor shall have ninety (90) days following the receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If the Contractor does not demonstrate that the City’s determination of false certification was made in error then the City shall have the right to terminate the contract and seek civil remedies pursuant to Florida Statute § 287.135. Section 287.135, Florida Statutes, prohibits state agencies and departments, and local government entities from: 1) Contracting with companies for goods or services in any amount if at the time of bidding on, submitting a proposal for, or entering into or renewing a contract if the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, F.S. or is engaged in a boycott of Israel; and 2) Contracting with companies, for goods or services over $1,000,000.00 that are on either the Scrutinized Companies with activities in the Iran Petroleum Energy Sector list, created pursuant to s. 215.473, or are engaged in business operations in Syria. NO LOBBYING NOTIFICATION All consultants, firms or individuals are hereby placed on notice that any communication, whether written or oral, with City of Edgewater elected officials or any other staff or outside individuals working with the City in respect to this request (with exception of the Purchasing personnel designated to receive requests for interpretation or corrections) is prohibited. These persons shall not be lobbied, either individually or collectively, regarding any request for bid, proposals, qualifications and/or any other solicitations released by the City of Edgewater. To do so is grounds for immediate disqualification from the selection process. The selection process is not considered final until such time as the City of Edgewater, Mayor, and City Council have made a final and conclusive determination. DEBARMENT AND SUSPENSION CERTIFICATION The prospective primary participant certifies to the best of its knowledge and belief that it and its principals: a. Are not presently debarred, suspended, proposed for disbarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; b. Have not within a three-year period preceding this application been convicted of had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or Local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application had one or more public transactions (Federal, State or local) terminated for cause or default. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective primary participant shall attach an explanation to this submittal. PUBLIC ACT 2016-20 PUBLIC RECORDS REQUIREMENTS RECORDS / AUDITS The City of Edgewater is a public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida’s Public Records Law. Specifically, the Contractor shall: a. Keep and maintain public records required by the City in order to perform the service; b. Upon request from the City’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the City. Upon completion of the contract, transfer, at no cost to the City, all public records in possession of the Contractor, or kee p and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodia n of public records in a format that is compatible with the information technology systems of the City. During the term of the contract, the Contractor shall maintain all books, reports and records in accordance with generally accepted accounting practices and standards for records directly related to this contract. The form of all records and reports shall be subject to the approval of the City Clerk. The Contractor agrees to make available to the City Clerk, during normal business hours and in Volusia County, all books of account, reports and records relating to this contract. PUBLIC RECORDS CUSTODIAN IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: CITY CLERK’S OFFICE CITY OF EDGEWATER 104 N. RIVERSIDE DRIVE EDGEWATER, FL 32132 (386)424-2400 X 1102 CITYCLERK@CITYOFEDGEWATER.ORG DECLARATION STATEMENT/DOCUMENT NOTIFICATION AFFIDAVIT Dear Mayor and Council Members: The undersigned, as Proposer (herein used in the masculine, singular, irrespective of actual gender and number) declares that he is the only person interested in this bid or in the contract to which this bid pertains, and that this bid is made without connection or arrangement with any other person and this bid is in every respect fair and made in good faith, without collusion or fraud. The Proposer further declares that he has complied in every respect with all the Instructions to Proposers issued prior to the opening of bids, and that he has satisfied himself fully relative to all matters and conditions with respect to the general condition of the contract to which the bid pertains. In addition, the Proposer acknowledges and affirms understanding and compliance with all additional requirements, forms, terms and conditions included in this solicitation document. The Proposer puts forth and agrees, if this bid is accepted, to execute an appropriate City document for the purpose of establishing a formal contractual relationship between him, and the City, for the performance of all requirements to which the bid pertains. The Proposer states that the bid is based upon the bid documents listed by ITB #20-ES-004. I, acknowledge that I have legal authorization to contractually (printed name) bind . (Company Name) I further acknowledge that as part of my response to this solicitation, I have read and reviewed copies of the following documents/notifications, attached: Conflict of Interest Affidavit Drug Free Workplace Certification Public Entity Crimes Statement Immigration Laws Notification Non -Collusion Affidavit of Prime Bidder Employment Eligibility Verification System (E-Verify) Acknowledgement Scrutinized Companies pursuant to FS Sections 287.135 and 215.473 No Lobbying Notification Debarment and Suspension Certifications Public Records Requirements I hereby swear or affirm that I have read and that I understand and accept all the requirements and regulations imposed by the above-referenced documents and that I acknowledge and accept that the above-referenced documents and all terms and conditions contained therein are included in the response to this solicitation. Company Printed Name & Title Authorized Signature Date STATE OF _____________ COUNTY OF ______________________ Sworn to (or affirmed) and subscribed before me by means of ☐ physical presence or ☐ online notarization, this _____ day of, 20 , by . Personally Known OR Produced Identification, Type of Identification Produced . (Signature of Notary Public) Notary Stamp/Seal Cut and use this label for Bid Package CITY OF EDGEWATER CITY CLERK 104 N. RIVERSIDE DRIVE EDGEWATER, FL 32132 ITB 20-ES-004 LIME TREE ADA SIDEWALK Due Date/Time July 7, 2020 – 2:00 PM ATTACHMENT “A” CDBG REQUIRED FORMS 1.1 Supplemental Conditions for Federally Assisted Projects 2.0 Instructions For Completing Payroll Form, WH-347 2.1 WH347 Certified Payroll Form 2.2 Wage Determination Highway FL180234 (Davis-Bacon wage determination FL234 Highway) 3.0 MWBE Information and Instructions 3.1 MWBE Reporting Form 4.0 Section 3 Reporting Information and Instructions 4.1 Section 3 Certification & Existing Workforce 4.2_ Section 3 New Hire 4.3 Section 3 Resident Self-Certification 5.1 Bonding Requirements 24 CFR PART 85 SUPPLEMENTAL CONDITIONS FOR FEDERALLY ASSISTED PROJECTS The supplemental conditions contained in this section are intended to cooperate with, to supplement, and to modify the general conditions and other specifications. In case of disagreement with any other section of this contract, the Supplemental Conditions shall govern. This contract is funded in whole or in part with federal funds made available from the U.S. Department of Housing and Urban Development (HUD). The contractor and all of its subcontractors shall comply with these federal provisions. The contractor shall include these supplemental conditions in all subcontracts. 1. Davis-Bacon Act 2. Copeland “Anti-Kick Back” Act 3. Federal Labor Standards 4. Environmental Compliance 5. Lead Based Paint Requirements 6. Historic Preservation 7. Energy Efficiency 8. Flood Disaster Protection 9. Special Equal Opportunity Provisions 10. Section 3 11. Conflict of Interest 12. Utilization of Minority and Women-owned Businesses 13. Fair Housing Laws 14. Drug Free Workplace 15. Debarred Contractors 16. Lobbying 17. Access to Records 18. Records Retention Attachment I - Federal Labor Standards Provisions Attachment II - Section 3 Clause 1. Davis- Bacon Act- 29 CFR Parts 1,3,5,6 and 7 The contractor agrees to comply with the requirements of the Davis-Bacon Act, which requires the payment of prevailing wage rates (which are determined by the U.S. Department of Labor) to all laborers and mechanics on federally funded construction projects in excess of $2,000. A Davis-Bacon wage decision (or wage determination) is a listing of various construction work classifications and the minimum wage rates (and fringe benefits, where prevailing) that workers who perform work in those classifications must be paid. 2. Copeland “Anti-Kickback” Act- 18 USC 874 and 40 USC 276c; 29 CFR Part 3 The contractor and subcontractor(s) shall comply with the requirements of the Copeland “Anti-Kickback” Act as supplemented in the U.S. Department of Labor regulations 29 CFR Part 3. The Copeland Act makes it a federal crime for anyone to require any laborer or mechanic (employed on a federally assisted project) to kickback (i.e. give up or pay back) any part of their wages. The Copeland Act requires every contractor and subcontractor to submit weekly payroll reports (certified payroll) and regulates permissible payroll deductions. 3. Federal Labor Standards The project or program to which the construction work covered by this contract pertains is a federally assisted project and the Federal Labor Standards Provisions are included in this contract pursuant to the provisions applicable to such Federal assistance. See Attachment 1 for a complete copy of these labor standards. 4. Environmental Compliance- Section 306 of the Clean Air Act, Section 508 of the Clean Water Act and EPA Regulations- 42 U.S.C. 1857(h) The contractor shall comply with the requirements of the Federal Clean Air Act and the Federal Water Pollution Control Act, as amended. Requirements for compliance with these regulations apply to contracts and subcontracts in amounts in excess of $100,000. all applicable standards, orders, or requirements issued under (), (33 U.S.C. 1368), Executive Order 11738, and U.S. Environmental Protection Agency regulations (40 C.F.R. Part 15). 5. Lead- Based Paint Requirements- 24 CFR Part 35 All housing that is assisted by the contractor through this project with federal funds is subject to the lead-based paint requirements, found at 24 CFR Part 35. These rules apply to properties that were constructed prior to 1978, and require: • Certain disclosures (in the form of notices) to occupants and applicants about any known or potential lead-based paint hazards • Testing, assessing, and stabilization or reduction of lead-based paint hazards in accordance with established procedures, based on activity type and level of Federal assistance (for rehabilitation) • Use of safe work practices • Certain provisions included in all contracts and subcontracts related to lead- based paint • Ongoing maintenance to monitor controls put in place to limit the hazards associated with the presence of lead-based paint. 6. Historic Preservation- 16 USC 470; 36 CFR Part 800 The contractor’s performance may be subject to the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470) and the procedures set forth in 36 CFR Part 800, Advisory Council on Historic Preservation Procedures for Protection of Historic Properties. 7. Energy Efficiency The contractor shall comply with any mandatory standards and policies relating to energy efficiency, which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Public Law 94-163). 8. Flood Disaster Protection- 42 USC 4001 The contractor’s performance may be subject to the Flood Disaster Protection Act of 1973 which requires that activities located in an area identified by the Federal Emergency Management Agency (FEMA) as having special flood hazards, flood insurance under the National Flood Insurance Program must be obtained and maintained as a condition of financial assistance for acquisition or construction purposes (including housing rehabilitation.) 9. Special Equal Opportunity Provisions A. Activities and Contracts Not Subject to Executive Order 11246, as Amended (Applicable to Federally assisted construction contracts and related subcontracts $10,000 and under.) During the performance of this contract, the Contractor agrees as follows: i. The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor shall take affirmative action to ensure that applicants for employment are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. ii. The Contractor shall post in conspicuous places, available to employees and applicants for employment, notices to be provided by Contracting Officer seeking forth the provisions of this nondiscrimination clause. The Contractor shall state that all qualified applicants be considered without regard to race, color, religion, sex or national origin. iii. Contractors shall incorporate foregoing requirements in all subcontracts. B. Executive Order 11246 (contracts/subcontracts above $10,000) During the performance of this contract, the contractor agrees as follows: i. Section 202 Equal Opportunity Clause a. The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment, or recruitment advertising; layoff or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in a conspicuous place, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. b. The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration without regard to race, color, religion, sex, or national origin. c. The Contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding a notice to be provided by the Contract Compliance Officer advising the said labor union or workers representatives of the Contractors commitment under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. d. The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the Rules, Regulations, and Relevant Orders of the Secretary of Labor. e. The Contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the Department and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and others. C. Certification of Non-segregated Facilities- E.O. 11246; 41 CFR Part 60- 1.8 By the submission of this bid, the bidder, offeror, applicant or subcontractor certifies that he/she does not maintain or provide for his/her employees any segregated facility at any of his/her establishments, and that he/she does not permit employees to perform their services at any location, under his/her control, where segregated facilities are maintained. He/She certifies further that he/she will not maintain or provide for employees any segregated facilities at any of his/her establishments, and he/she will not permit employees to perform their services at any location under his/her control where segregated facilities are maintained. The bidder, offeror, applicant or subcontractor agrees that a breach of this certification is violation of the Equal Opportunity Clause of this contract. As used in this certification, the term segregated facilities means any waiting rooms, work eating areas, time clocks, locker rooms, and other storage or dressing areas, transportation and housing facilities provided for employees which are in fact segregated on the basis of race, color, religion, or otherwise. He/She further agrees that (except where he/she has obtained identical certifications from proposed subcontractors prior to the award of subcontractors have submitted identical certifications for specific time periods). D. Equal Employment Opportunity- Title VII of the Civil Rights Act of 1964 E.O. 11246 Under Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. E. Americans with Disabilities Act of 1990- E.O. 11250; 42 U.S.C 12131; 24 CFR Part 35 The contractor shall not exclude on the basis of handicap persons from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. F. Section 109 of the Housing and Community Development Act of 1974 No person in the United States shall on the grounds of race, color, national original, or sex is excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds made available under this title. G. Section 504 of the Rehabilitation Act of 1973- 29 USC 794, 24 CFR Parts 8 and 9 i. The Contractor will not discriminate against any employee or applicant for employment because of physical or mental handicap in regard to any position for which the employee or applicant for employment is qualified. The Contractor agrees to take affirmative action to employ, advance in employment and otherwise treat qualified handicapped individuals without discrimination based upon their physical or mental handicap in all employment practices such as the following: employment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. ii. The Contractor agrees to comply with the rules, regulations and relevant orders of the Secretary of Labor issued pursuant to the Act. iii. In the event of the Contractors noncompliance with the requirements of this clause, actions for noncompliance may be taken in accordance with the rules, regulations, and relevant orders of the Secretary of Labor issued pursuant to the Act. iv. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices in a form to be prescribed by the Director, provided by or through the contracting officer. Such notices shall state the Contractors obligation under the law to take affirmative action to employ and advance in employment qualified handicapped employees and applicants for employment, and the rights of applicants and employees. v. The Contractor will notify each labor union or representative of workers with which it has a collective bargaining agreement or their contract understanding, that the contractor is bound by the terms of Section 503 of the Rehabilitation Act of 1973, and is committed to take affirmative action to employ and advance in employment physically and mentally handicapped individuals. vi. The Contractor will include the provisions of this clause in every subcontract or purchase order of $2,500 or more unless exempted by rules, regulations, or orders of the Secretary issued pursuant to Section 503 of the Act, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as the Director of the Office of Federal Contract Compliance Programs may direct to enforce such provisions, including action for noncompliance. H. Age Discrimination Act of 1975- 42 U.S.C. 6101, et seq; 24 CFR Part 146 The contractor shall comply with the Age Discrimination Act of 1975, which provides that no person, on the basis of age be excluded from participation in, be denied the benefits of, or be subjected to discrimination under, any program, or activity receiving Federal Financial assistance. I. NSP 3 Vicinity Hiring and Contracting Preference- A contractor that is awarded a project involving the use of NSP3 funds, as provided by the Dodd-Frank “Wall Street Reform and Consumer Protection Act” of January 5, 2010, sec 1497 (a)(8), is required to take actions to hire employees who reside in the vicinity of NSP3-funded projects, and provide contracting opportunities to small businesses that are owned and operated by residents in this vicinity. 10. Section 3- 24 CFR Part 135 The contractor shall comply with the purposes of the Section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701U) (Section 3) and ensure that employment and other economic opportunities generated by HUD funded programs, to the greatest extent feasible, and consistent with Federal, State, and local laws and regulations, be directed to low- and very-low income persons, particularly those who are recipients of government assistance for housing, and to business concerns which provide economic opportunities to low and very low-income persons. Section 3 regulations apply to all contractors and subcontractors awarded contracts for HUD assisted projects which are in excess of $100,000. Section 3 requires that the Section 3 Clause (See Attachment II) be included in every contract that involves section 3 projects. 11. Conflict Of Interest- 24 CFR Part 85.36 and 24 CFR Part 570.611 No officer or employee of the local jurisdiction or its designees or agents, no member of the governing body, and no other public official of the locality who exercises any function or responsibility with respect to this contract, during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed. Further, the Contractor shall cause to be incorporated in all subcontracts the language set forth in this paragraph prohibiting conflict of interest. 12. Utilization Of Minority And Women Firms (M/WBE)- 24 CFR Part 85 (e) The contractor shall take affirmative steps to assure that M/WBE firms are utilized when possible as suppliers and/or subcontractors, as applicable. Prior to contract award, the contractor shall document efforts to utilize M/WBE firms, including identifying what firms were solicited as suppliers and/or subcontractors, as applicable. Information regarding certified M/WBE firms can be obtained from: • State of Florida at 904-487-4698 (all goods and services) • State of Florida at 904-921-7370 (construction services, particularly highway) • Minority Business Development Center in most major cities • Local government M/WBE programs in many large counties and cities 13. Fair Housing Laws The contractor shall company with the Fair Housing Act, and related laws that prohibit discrimination on the basis of race, color, national origin, religion, sex, familial status and handicap in the provision of housing, including rental, purchase, advertising, financing, insurance and multi-family housing on the basis of race, color, national origin, religion, sex, familial status and handicap. The requirements of the Fair Housing Act (42 U.S.C. 3601-20) and implementing regulations at 24 CFR part 100; Executive Order 11063, as amended by Executive Order 12259 (3 CFR, 1958-1063 Comp., p. 652 and 3 CFR, 1980 Comp., p. 307) (Equal Opportunity in Housing) and implementing regulations at 24 CFR part 107; and title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d) (Nondiscrimination in Federally Assisted Programs) and implementing regulations issued at 24 CFR part 1 shall apply to any housing related contract awarded hereunder. 14. Drug Free Workplace- 41 USC 701, 24 CFR Part 21 The Contractor shall comply with the requirements of the Drug-Free Workplace Act of 1988. The Contractor certifies to comply with the drug-free workplace requirements in accordance with the Act, and with U.S. Department of Housing and Urban Development regulations. 15. Debarred Contractors This project is subject to requirements prohibiting use of federal funds to directly or indirectly employ, award contracts to, or otherwise engage the services of any contractor, subcontractor or subrecipient during any period of federal debarment, suspension, or placement of ineligibility status. The County is required to check the eligibility status of all contractors, subcontractors, and subrecipients against the federal publication that lists debarred and ineligible contractors. This list can be found on the The System for Award Management (SAM) at https://www.sam.gov 16. Lobbying The Contractor certifies, to the best of his or her knowledge and belief, that: A. No federally appropriated funds have been paid or will be paid, by or on behalf of the Contractor, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal loan, the entering into of any cooperative agreement, or the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan or cooperative agreement. B. If any funds other than federally appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. C. The Contractor shall require that the language of this certification be included in the award documents for all sub-awards at all tiers including subcontracts, sub- grants, and contracts under grants, loans, and cooperative agreements. D. This certification is a material representation of fact upon which reliance was placed when this contract was made or entered into. Agreement to this certification is a prerequisite for making or entering into this contract imposed by Section 1352, title 31, U.S. Code. Any person or agency that makes an expenditure prohibited by this section is subject to a civil penalty from $10,000 up to $100,000 for each failure. This penalty also applies to any person or agency that fails to submit or amend the disclosure form (LLL), when required. Failure to submit the required certification may result in payment under this contract being delayed or denied. 17. Access to Records- 24 CFR Part 85.42 (e) & (f) The contractor shall give access to all records, pertinent books, documents, papers or other records related to this contract to the awarding agency, the County of Volusia, the U.S. Department of Housing and Urban Development, the Comptroller General of the United States, and any of their duly authorized representatives for the purpose of making audit, examination, excerpts, and transcriptions as needed. 18. Records Retention- 24 CFR Part 85.42 (a)-(d) The contractor shall comply with the CDBG records retention regulations. Financial, program, supporting, and other records pertinent to this contract and the grant program shall be maintained for five years after the local government makes final payment and all other pending matters are closed. Federal Labor Standards Provisions U.S. Department of Housing and Urban Development Office of Labor Relations Applicability T he Project or Program to which the construction work covered by this contract pertains is being assisted by the United States of America and the following Federal Labor Standards Provisions are included in this Contract pursuant to the provisions applicable to such Federal assistance. A. 1. (i) Minimum Wages. All laborers and mechanics employed or working upon the site of the work, will be paid unconditionally and not less often than once a week, and without subsequent deduction or rebate on any account (except such payroll deductions as are permitted by regulations issued by the Secretary of Labor under the Copeland Act (29 CFR Part 3), the full amount of wages and bona fide fringe benefits (or cash equivalents thereof) due at time of payment computed at rates not less than those contained in the wage determination of the Secretary of Labor which is attached hereto and made a part hereof, regardless of any contractual relationship which may be alleged to exist between the contractor and such laborers and mechanics. Contributions made or costs reasonably anticipated for bona fide fringe benefits under Section l(b)(2) of the Davis-Bacon Act on behalf of laborers or mechanics are considered wages paid to such laborers or mechanics, subject to the provisions of 29 CFR 5.5(a)(1 )(iv); also, regular contributions made or costs incurred for more than a weekly period (but not less often than quarterly) under plans, funds, or programs, which cover the particular weekly period, are deemed to be constructively made or incurred during such weekly period. Such laborers and mechanics shall be paid the appropriate wage rate and fringe benefits on the wage determination for the classification of work actually performed, without regard to skill, except as provided in 29 CFR 5.5(a)(4). Laborers or mechanics performing work in more than one classification may be compensated at the rate specified for each classification for the time actually worked therein: Provided, That the employer’s payroll records accurately set forth the time spent in each classification in which work is performed. The wage determination (including any additional classification and wage rates conformed under 29 CFR 5.5(a)(1)(ii) and the Davis-Bacon poster (WH-1321) shall be posted at all times by the contractor and its subcontractors at the site of the work in a prominent and accessible, place where it can be easily seen by the workers. (ii) (a) Any class of laborers or mechanics which is not listed in the wage determination and which is to be employed under the contract shall be classified in conformance with the wage determination. HUD shall approve an additional classification and wage rate and fringe benefits therefor only when the following criteria have been met: (1) The work to be performed by the classification requested is not performed by a classification in the wage determination; and (2) The classification is utilized in the area by the construction industry; and (3) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable relationship to the wage rates contained in the wage determination. (b) If the contractor and the laborers and mechanics to be employed in the classification (if known), or their representatives, and HUD or its designee agree on the classification and wage rate (including the amount designated for fringe benefits where appropriate), a report of the action taken shall be sent by HUD or its designee to the Administrator of the Wage and Hour Division, Employment Standards Administration, U.S. Department of Labor, Washington, D.C. 20210. The Administrator, or an authorized representative, will approve, modify, or disapprove every additional classification action within 30 days of receipt and so advise HUD or its designee or will notify HUD or its designee within the 30-day period that additional time is necessary. (Approved by the Office of Management and Budget under OMB control number 1215- 0140.) (c) In the event the contractor, the laborers or mechanics to be employed in the classification or their representatives, and HUD or its designee do not agree on the proposed classification and wage rate (including the amount designated for fringe benefits, where appropriate), HUD or its designee shall refer the questions, including the views of all interested parties and the recommendation of HUD or its designee, to the Administrator for determination. The Administrator, or an authorized representative, will issue a determination within 30 days of receipt and so advise HUD or its designee or will notify HUD or its designee within the 30-day period that additional time is necessary. (Approved by the Office of Management and Budget under OMB Control Number 1215-0140.) (d) The wage rate (including fringe benefits where appropriate) determined pursuant to subparagraphs (1)(ii)(b) or (c) of this paragraph, shall be paid to all workers performing work in the classification under this contract from the first day on which work is performed in the classification. (iii) Whenever the minimum wage rate prescribed in the contract for a class of laborers or mechanics includes a fringe benefit which is not expressed as an hourly rate, the contractor shall either pay the benefit as stated in the wage determination or shall pay another bona fide fringe benefit or an hourly cash equivalent thereof. (iv) If the contractor does not make payments to a trustee or other third person, the contractor may consider as part form HUD-4010 (06/2009) Previous editions are obsolete Page 1 of 5 ref. Handbook 1344.1 Attachment I of the wages of any laborer or mechanic the amount of any costs reasonably anticipated in providing bona fide fringe benefits under a plan or program, Provided, That the Secretary of Labor has found, upon the written request of the contractor, that the applicable standards of the Davis- Bacon Act have been met. The Secretary of Labor may require the contractor to set aside in a separate account assets for the meeting of obligations under the plan or program. (Approved by the Office of Management and Budget under OMB Control Number 1215-0140.) 2. Withholding. HUD or its designee shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld from the contractor under this contract or any other Federal contract with the same prime contractor, or any other Federally-assisted contract subject to Davis-Bacon prevailing wage requirements, which is held by the same prime contractor so much of the accrued payments or advances as may be considered necessary to pay laborers and mechanics, including apprentices, trainees and helpers, employed by the contractor or any subcontractor the full amount of wages required by the contract In the event of failure to pay any laborer or mechanic, including any apprentice, trainee or helper, employed or working on the site of the work, all or part of the wages required by the contract, HUD or its designee may, after written notice to the contractor, sponsor, applicant, or owner, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds until such violations have ceased. HUD or its designee may, after written notice to the contractor, disburse such amounts withheld for and on account of the contractor or subcontractor to the respective employees to whom they are due. The Comptroller General shall make such disbursements in the case of direct Davis-Bacon Act contracts. 3. (i) Payrolls and basic records. Payrolls and basic records relating thereto shall be maintained by the contractor during the course of the work preserved for a period of three years thereafter for all laborers and mechanics working at the site of the work. Such records shall contain the name, address, and social security number of each such worker, his or her correct classification, hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described in Section l(b)(2)(B) of the Davis-bacon Act), daily and weekly number of hours worked, deductions made and actual wages paid. Whenever the Secretary of Labor has found under 29 CFR 5.5 (a)(1 )(iv) that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated in providing benefits under a plan or program described in Section l(b)(2)(B) of the Davis- Bacon Act, the contractor shall maintain records which show that the commitment to provide such benefits is enforceable, that the plan or program is financially responsible, and that the plan or program has been communicated in writing to the laborers or mechanics affected, and records which show the costs anticipated or the actual cost incurred in providing such benefits. Contractors employing apprentices or trainees under approved programs shall maintain written evidence of the registration of apprenticeship programs and certification of trainee programs, the registration of the apprentices and trainees, and the ratios and wage rates prescribed in the applicable programs. (Approved by the Office of Management and Budget under OMB Control Numbers 1215-0140 and 1215-0017.) (ii) (a) The contractor shall submit weekly for each week in which any contract work is performed a copy of all payrolls to HUD or its designee if the agency is a party to the contract, but if the agency is not such a party, the contractor will submit the payrolls to the applicant sponsor, or owner, as the case may be, for transmission to HUD or its designee. The payrolls submitted shall set out accurately and completely all of the information required to be maintained under 29 CFR 5.5(a)(3)(i) except that full social security numbers and home addresses shall not be included on weekly transmittals. Instead the payrolls shall only need to include an individually identifying number for each employee (e.g., the last four digits of the employee’s social security number). The required weekly payroll information may be submitted in any form desired. Optional Form WH-347 is available for this purpose from the Wage and Hour Division Web site at http://www.dol.gov/esa/whd/forms/wh347instr.htm or its successor site. The prime contractor is responsible for the submission of copies of payrolls by all subcontractors. Contractors and subcontractors shall maintain the full social security number and current address of each covered worker, and shall provide them upon request to HUD or its designee if the agency is a party to the contract, but if the agency is not such a party, the contractor will submit the payrolls to the applicant sponsor, or owner, as the case may be, for transmission to HUD or its designee, the contractor, or the Wage and Hour Division of the Department of Labor for purposes of an investigation or audit of compliance with prevailing wage requirements. It is not a violation of this subparagraph for a prime contractor to require a subcontractor to provide addresses and social security numbers to the prime contractor for its own records, without weekly submission to HUD or its designee. (Approved by the Office of Management and Budget under OMB Control Number 1215- 0149.) (b)Each payroll submitted shall be accompanied by a “Statement of Compliance,” signed by the contractor or subcontractor or his or her agent who pays or supervises the payment of the persons employed under the contract and shall certify the following: (1)That the payroll for the payroll period contains the information required to be provided under 29 CFR 5.5 (a)(3)(ii), the appropriate information is being maintained under 29 CFR 5.5(a)(3)(i), and that such information is correct and complete; Previous editions are obsolete form HUD-4010 (06/2009) Page 2 of 5 ref. Handbook 1344.1 (2) That each laborer or mechanic (including each helper, apprentice, and trainee) employed on the contract during the payroll period has been paid the full weekly wages earned, without rebate, either directly or indirectly, and that no deductions have been made either directly or indirectly from the full wages earned, other than permissible deductions as set forth in 29 CFR Part 3; (3) That each laborer or mechanic has been paid not less than the applicable wage rates and fringe benefits or cash equivalents for the classification of work performed, as specified in the applicable wage determination incorporated into the contract. (c) The weekly submission of a properly executed certification set forth on the reverse side of Optional Form WH-347 shall satisfy the requirement for submission of the “Statement of Compliance” required by subparagraph A. 3. (ii)(b). (d) The falsification of any of the above certifications may subject the contractor or subcontractor to civil or criminal prosecution under Section 1001 of Title 18 and Section 231 of Title 31 of the United States Code. (iii) The contractor or subcontractor shall make the records required under subparagraph A.3.(i) available for inspection, copying, or transcription by authorized representatives of HUD or its designee or the Department of Labor, and shall permit such representatives to interview employees during working hours on the job. If the contractor or subcontractor fails to submit the required records or to make them available, HUD or its designee may, after written notice to the contractor, sponsor, applicant or owner, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds. Furthermore, failure to submit the required records upon request or to make such records available may be grounds for debarment action pursuant to 29 CFR 5.12. 4. Apprentices and Trainees. (i) Apprentices. Apprentices will be permitted to work at less than the predetermined rate for the work they performed when they are employed pursuant to and individually registered in a bona fide apprenticeship program registered with the U.S. Department of Labor, Employment and Training Administration, Office of Apprenticeship Training, Employer and Labor Services, or with a State Apprenticeship Agency recognized by the Office, or if a person is employed in his or her first 90 days of probationary employment as an apprentice in such an apprenticeship program, who is not individually registered in the program, but who has been certified by the Office of Apprenticeship Training, Employer and Labor Services or a State Apprenticeship Agency (where appropriate) to be eligible for probationary employment as an apprentice. The allowable ratio of apprentices to journeymen on the job site in any craft classification shall not be greater than the ratio permitted to the contractor as to the entire work force under the registered program. Any worker listed on a payroll at an apprentice wage rate, who is not registered or otherwise employed as stated above, shall be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed. In addition, any apprentice performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. Where a contractor is performing construction on a project in a locality other than that in which its program is registered, the ratios and wage rates (expressed in percentages of the journeyman’s hourly rate) specified in the contractor’s or subcontractor’s re gistered program shall be observed. Every apprentice must be paid at not less than the rate specified in the registered program for the apprentice’s level of progress, expressed as a percentage of the journeymen hourly rate specified in the applicable wage determination. Apprentices shall be paid fringe benefits in accordance with the provisions of the apprenticeship program. If the apprenticeship program does not specify fringe benefits, apprentices must be paid the full amount of fringe benefits listed on the wage determination for the applicable classification. If the Administrator determines that a different practice prevails for the applicable apprentice classification, fringes shall be paid in accordance with that determination. In the event the Office of Apprenticeship Training, Employer and Labor Services, or a State Apprenticeship Agency recognized by the Office, withdraws approval of an apprenticeship program, the contractor will no longer be permitted to utilize apprentices at less than the applicable predetermined rate for the work performed until an acceptable program is approved. (ii) Trainees. Except as provided in 29 CFR 5.16, trainees will not be permitted to work at less than the predetermined rate for the work performed unless they are emplo yed pursuant ‘,to and individually registered in a program which has received prior approval, evidenced by formal certification by the U.S. Department of Labor, Employment and Training Administration. The ratio of trainees to journeymen on the job site shall not be greater than permitted under the plan approved by the Employment and Training Administration. Every trainee must be paid at not less than the rate specified in the approved program for the trainee’s level of progress, expressed as a percentage of the journeyman hourly rate specified in the applicable wage determination. Trainees shall be paid fringe benefits in accordance with the provisions of the trainee program. If the trainee program does not mention fringe benefits, trainees shall be paid the full amount of fringe benefits listed on the wage determination unless the Administrator of the Wage and Hour Division determines that there is an apprenticeship program associated with the corresponding journeyman wage rate on the wage determination which provides for less than full fringe benefits for apprentices. Any employee listed on the payroll at a trainee rate who is not registered and participating in a training plan approved by Previous editions are obsolete form HUD-4010 (06/2009) Page 3 of 5 ref. Handbook 1344.1 the Employment and Training Administration shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. In addition, any trainee performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. In the event the Employment and Training Administration withdraws approval of a training program, the contractor will no longer be permitted to utilize trainees at less than the applicable predetermined rate for the work performed until an acceptable program is approved. (iii) Equal employment opportunity. The utilization of apprentices, trainees and journeymen under 29 CFR Part 5 shall be in conformity with the equal employment opportunity requirements of Executive Order 11246, as amended, and 29 CFR Part 30. 5. Compliance with Copeland Act requirements. The contractor shall comply with the requirements of 29 CFR Part 3 which are incorporated by reference in this contract 6. Subcontracts. The contractor or subcontractor will insert in any subcontracts the clauses contained in subparagraphs 1 through 11 in this paragraph A and such other clauses as HUD or its designee may by appropriate instructions require, and a copy of the applicable prevailing wage decision, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all the contract clauses in this paragraph. 7. Contract termination; debarment. A breach of the contract clauses in 29 CFR 5.5 may be grounds for termination of the contract and for debarment as a contractor and a subcontractor as provided in 29 CFR 5.12. 8. Compliance with Davis-Bacon and Related Act Requirements. All rulings and interpretations of the Davis- Bacon and Related Acts contained in 29 CFR Parts 1, 3, and 5 are herein incorporated by reference in this contract 9. Disputes concerning labor standards. Disputes arising out of the labor standards provisions of this contract shall not be subject to the general disputes clause of this contract. Such disputes shall be resolved in accordance with the procedures of the Department of Labor set forth in 29 CFR Parts 5, 6, and 7. Disputes within the meaning of this clause include disputes between the contractor (or any of its subcontractors) and HUD or its designee, the U.S. Department of Labor, or the employees or their representatives. 10. (i) Certification of Eligibility. By entering into this contract the contractor certifies that neither it (nor he or she) nor any person or firm who has an interest in the contractor’s firm is a person or firm ineligible to be awarded Government contracts by virtue of Section 3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(1) or to be awarded HUD contracts or participate in HUD programs pursuant to 24 CFR Part 24. (ii) No part of this contract shall be subcontracted to any person or firm ineligible for award of a Government contract by virtue of Section 3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(1) or to be awarded HUD contracts or participate in HUD programs pursuant to 24 CFR Part 24. (iii) The penalty for making false statements is prescribed in the U.S. Criminal Code, 18 U.S.C. 1001. Additionally, U.S. Criminal Code, Section 1 01 0, Title 18, U.S.C., “Federal Housing Administration transactions”, provides in part: “Whoever, for the purpose of . . . influencing in any way the action of such Administration ......................... makes, utters or publishes any statement knowing the same to be false ......................... shall be fined not more than $5,000 or imprisoned not more than two years, or both.” 11. Complaints, Proceedings, or Testimony by Employees. No laborer or mechanic to whom the wage, salary, or other labor standards provisions of this Contract are applicable shall be discharged or in any other manner discriminated against by the Contractor or any subcontractor because such employee has filed any complaint or instituted or caused to be instituted any proceeding or has testified or is about to testify in any proceeding under or relating to the labor standards applicable under this Contract to his employer. B. Contract Work Hours and Safety Standards Act. The provisions of this paragraph B are applicable where the amount of the prime contract exceeds $100,000. As used in this paragraph, the terms “laborers” and “mechanics” include watchmen and guards. (1) Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which the individual is employed on such work to work in excess of 40 hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of 40 hours in such workweek. (2) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in subparagraph (1) of this paragraph, the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in subparagraph (1) of this paragraph, in the sum of $25 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of 40 hours without payment of the overtime wages required by the clause set forth in sub paragraph (1) of this paragraph. Previous editions are obsolete form HUD-4010 (06/2009) Page 4 of 5 ref. Handbook 1344.1 (3) Withholding for unpaid wages and liquidated damages. HUD or its designee shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contract, or any other Federally-assisted contract subject to the Contract Work Hours and Safety Standards Act which is held by the same prime contractor such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in subparagraph (2) of this paragraph. (4) Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clauses set forth in subparagraph (1) through (4) of this paragraph and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in subparagraphs (1) through (4) of this paragraph. C. Health and Safety. The provisions of this paragraph C are applicable where the amount of the prime contract exceeds $100,000. (1) No laborer or mechanic shall be required to work in surroundings or under working conditions which are unsanitary, hazardous, or dangerous to his health and safety as determined under construction safety and health standards promulgated by the Secretary of Labor by regulation. (2) The Contractor shall comply with all regulations issued by the Secretary of Labor pursuant to Title 29 Part 1926 and failure to comply may result in imposition of sanctions pursuant to the Contract Work Hours and Safety Standards Act, (Public Law 91-54, 83 Stat 96). 40 USC 3701 et seq. (3) The contractor shall include the provisions of this paragraph in every subcontract so that such provisions will be binding on each subcontractor. The contractor shall take such action with respect to any subcontractor as the Secretary of Housing and Urban Development or the Secretary of Labor shall direct as a means of enforcing such provisions. Previous editions are obsolete form HUD-4010 (06/2009) Page 5 of 5 ref. Handbook 1344.1 Attachment II Section 3 requires that the following provisions (“the section 3 clause”), be included in every contract that involves section 3 projects. A.The work to be performed under this contract is subject to the requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (section 3). The purpose of section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing. B.The parties to this contract agree to comply with HUD’s regulations in 24 CFR part 135, which implement section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 135 regulations. C.The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers’ representative of the contractor’s commitments under this section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin. D.The contractor agrees to include this section 3 clause in every subcontract subject to compliance with regulations in 24 CFR part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this section 3 clause, upon a finding that the subcontract is in violation of the regulations in 24 CFR part 135. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR part 135. E.The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the contractor’s obligations under 24 CFR part 135. F.Non-compliance with HUD’s regulations in 24 CFR part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts. G.With respect to work performed in connection with section 3 covered Indian housing assistance, section 7(b) of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 450e) also applies to the work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contract and subcontracts shall be given to Indian organizations and Indian-owned Economic Enterprises. Parties to this contract that are subject to the provisions of section 3 and section 7(b) agree to comply with section 3 to the maximum extent feasible, but not in derogation of compliance with section 7(b). Wage and Hour Division (WHD) Instructions For Completing Payroll Form, WH-347 o WH-347 (PDF) OMB Control No. 1235-0008, Expires 04/30/2021. General: Form WH-347has been made available for the convenience of contractors and subcontractors required by their Federal or Federally-aided construction-type contracts and subcontracts to submit weekly payrolls. Properly filled out, this form will satisfy the requirements of Regulations, Parts 3 and 5 (29 C.F.R., Subtitle A), as to payrolls submitted in connection with contracts subject to the Davis-Bacon and related Acts. While completion of Form WH-347 is optional, it is mandatory for covered contractors and subcontractors performing work on Federally financed or assisted construction contracts to respond to the information collection contained in 29 C.F.R. §§ 3.3, 5.5(a). The Copeland Act (40 U.S.C. § 3145) requires contractors and subcontractors performing work on Federally financed or assisted construction contracts to "furnish weekly a statement with respect to the wages paid each employee during the preceding week." U.S. Department of Labor (DOL) Regulations at 29 C.F.R. § 5.5(a)(3)(ii) require contractors to submit weekly a copy of all payrolls to the Federal agency contracting for or financing the construction project, accompanied by a signed "Statement of Compliance" indicating that the payrolls are correct and complete and that each laborer or mechanic has been paid not less than the proper Davis-Bacon prevailing wage rate for the work performed. DOL and federal contracting agencies receiving this information review the information to determine that employees have received legally required wages and fring e benefits. Under the Davis-Bacon and related Acts, the contractor is required to pay not less than prevailing wage, including fringe benefits, as predetermined by the Department of Labor. The contractor's obligation to pay fringe benefits may be met either by payment of the fringe benefits to bona fide benefit plans, funds or programs or by making payments to the covered workers (laborers and mechanics) as cash in lieu of fringe benefits. This payroll provides for the contractor to show on the face of the payroll all monies to each worker, whether as basic rates or as cash in lieu of fringe benefits, and provides for the contractor's representation in the statement of compliance on the payroll (as shown on page 2) that he/she is paying for fringe benefits required by the contract and not paid as cash in lieu of fringe benefits. Detailed instructions concerning the preparation of the payroll follow: Contractor or Subcontractor: Fill in your firm's name and check appropriate box. Address: Fill in your firm's address. Payroll No.: Beginning with the number "1", list the payroll number for the submission. For Week Ending: List the workweek ending date. Project and Location: Self-explanatory. Project or Contract No.: Self-explanatory. Column 1 - Name and Individual Identifying Number of Worker: Enter each worker's full name and an individual identifying number (e.g., last four digits of worker's social security number) on each weekly payroll submitted. Column 2 - No. of Withholding Exemptions: This column is merely inserted for the employer's convenience and is not a requirement of Regulations, Part 3 and 5. Column 3 - Work Classifications: List classification descriptive of work actually performed by each laborer or mechanic. Consult classification and minimum wage schedule set forth in contract specifications. If additional classifications are deemed necessary, see Contracting Officer or Agency representative. An individual may be shown as having worked in more than one classification provided an accurate breakdown or hours worked in each classification is maintained and shown on the submitted payroll by use of separate entries. Column 4 - Hours worked: List the day and date and straight time and overtime hours worked in the applicable boxes. On all contracts subject to the Contract Work Hours Standard Act, enter hours worked in excess of 40 hours a week as "overtime". Column 5 - Total: Self-explanatory Column 6 - Rate of Pay (Including Fringe Benefits): In the "straight time" box for each worker, list the actual hourly rate paid for straight time worked, plus cash paid in lieu of fringe benefits paid. When recording the straight time hourly rate, any cash paid in lieu of fringe benefits may be shown separately from the basic rate. For example, "$12.25/.40" would reflect a $12.25 base hourly rate plus $0.40 for fringe benefits. This is of assistance in correctly computing overtime. See "Fringe Benefits" below. When overtime is worked, show the overtime hourly rate paid plus any cash in lieu of fringe benefits paid in the "overtime" box for each worker; otherwise, you may skip this box. See "Fringe Benefits" below. Payment of not less than time and one - half the basic or regular rate paid is required for overtime under the Contract Work Hours Standard Act of 196 2 if the prime contract exceeds $100,000. In addition to paying no less than the predetermined rate for the classification which an individual works, the contractor must pay amounts predetermined as fringe benefits in the wage decision made part of the contract to approved fringe benefit plans, funds or programs or shall pay as cash in lieu of fringe benefits. See "FRINGE BENEFITS" below. Column 7 - Gross Amount Earned: Enter gross amount earned on this project. If part of a worker's weekly wage was earned on projects other than the project described on this payroll, enter in column 7 first the amount earned on the Federal or Federally assisted project and then the gross amount earned during the week on all projects, thus "$163.00/$420.00" would reflect the earnings of a worker who earned $163.00 on a Federally assisted construction project during a week in which $420.00 was earned on all work. Column 8 - Deductions: Five columns are provided for showing deductions made. If more than five deduction are involved, use the first four columns and show the balance deductions under "Other" column; show actual total under "Total Deductions" column; and in the attachment to the payroll describe the deduction(s) contained in the "Other" column. All deductions must be in accordance with the provisions of the Copeland Act Regulations, 29 C.F.R., Part 3. If an individual worked on other jobs in addition to this project, show actual deductions from his/her weekly gross wage, and indicate that deductions are based on his gross wages. Column 9 - Net Wages Paid for Week: Self-explanatory. Totals - Space has been left at the bottom of the columns so that totals may be shown if the contractor so desires. Statement Required by Regulations, Parts 3 and 5: While the "statement of compliance" need not be notarized, the statement (on page 2 of the payroll form) is subject to the penalties provided by 18 U.S.C. § 1001, namely, a fine, possible imprisonment of not more than 5 years, or both. Accordingly, the party signing this statement should have knowledge of the facts represented as true. Items 1and 2: Space has been provided between items (1) and (2) of the statement for describing any deductions made. If all deductions made are adequately described in the "Deductions" column above, state "See Deductions column in this payroll." See "FRINGE BENEFITS" below for instructions concerning filling out paragraph 4 of the statement. Item 4 FRINGE BENEFITS - Contractors who pay all required fringe benefits: If paying all fringe benefits to approved plans, funds, or programs in amounts not less than were determined in the applicable wage decision of the Secretary of Labor, show the basic cash hourly rate and overtime rate paid to each worker on the face of the payroll and check paragraph 4(a) of the statement on page 2 of the WH-347 payroll form to indicate the payment. Note any exceptions in section 4(c). Contractors who pay no fringe benefits: If not paying all fringe benefits to approved plans, funds, or programs in amounts of at least those that were determined in the applicable wage decision of the Secretary of Labor, pay any remaining fringe benefit amount to each laborer and mechanic and insert in the "straight time" of the "Rate of Pay" column of the payroll an amount not less than the predetermined rate for each classification plus the amount of fringe benefits determined for each classification in the application wage decision. Inasmuch as it is not necessary to pay time and a half on cash paid in lieu of fringe benefits, the overtime rate shall be not less than the sum of the basic predetermined rate, plus the half time premium on basic or regular rate, plus the required cash in lieu of fringe benefits at the straight time rate. In addition, check paragraph 4(b) of the statement on page 2 the payroll form to indicate the payment of fringe benefits in cash directly to the workers. Note any exceptions in section 4(c). Use of Section 4(c), Exceptions Any contractor who is making payment to approved plans, funds, or programs in amounts less than the wage determination requires is obliged to pay the deficiency directly to the covered worker as cash in lieu of fringe benefits. Enter any exceptions to section 4(a) or 4(b) in section 4(c). Enter in the Exception column the craft, and enter in the Explanation column the hourly amount paid each worker as cash in lieu of fringe benefits and the hourly amount paid to plans, funds, or programs as fringe benefits. The contractor must pay an amount not less than the predetermined rate plus cash in lieu of fringe benefits as shown in section 4(c) to each such individual for all hours worked (unless otherwise provided by applicable wage determination) on the Federal or Federally assisted project. Enter the rate paid and amount of cash paid in lieu of fringe benefits per hour in column 6 on the payroll. See paragraph on "Contractors who pay no fringe benefits" for computation of overtime rate. Public Burden Statement: We estimate that it will take an average of 55 minutes to complete this collection of information, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. If you have any comments regarding these estimates or any other aspect of this collection of information, including suggestions for reducing this burden, send to the Administrator, Wage and Hour Division, ESA, U.S. Department of Labor, Room S3502, 200 Constitution Avenue, N.W., Washington, D.C. 20210. U.S. Department of LaborPAYROLL (For Contractor's Optional Use; See Instructions at www.dol.gov/whd/forms/wh347instr.htm) Wage and Hour Division Persons are not required to respond to the collection of information unless it displays a currently valid OMB control number. NAME OF CONTRACTOR OR SUBCONTRACTOR ADDRESSOMB No.:1235-0008 Expires: 04/30/2021PAYROLL NO. FOR WEEK ENDING PROJECT AND LOCATION PROJECT OR CONTRACT NO. (1) (2) (3) (4) DAY AND DATE(5) (6) (7) (9) (8) DEDUCTIONS O O O O O O O O NAME AND INDIVIDUAL IDENTIFYING NUMBER (e.g., LAST FOUR DIGITS OF SOCIAL SECURITY NUMBER) OF WORKERNO. OF WITHHOLDiNG EXEMPTIONS WORK CLASSIFICATION OT. OR ST. HOURS WORKED EACH DAY TOTAL HOURS RATE OF PAY GROSS AMOUNT EARNEDFICA WITH-HOLDING TAXOTHER TOTAL DEDUCTIONS NET WAGES PAID FOR WEEK S SS S S S S S Rev. Dec. 2008Rev. Dec. 2008While completion of Form WH-347 is optional, it is mandatory for covered contractors and subcontractors performing work on Federally financed or assisted construction contracts to respond to the information collection contained in 29 C.F.R. §§ 3.3, 5.5(a). The Copeland Act (40 U.S.C. § 3145) contractors and subcontractors performing work on Federally financed or assisted construction contracts to "furnish weekly a statement with respect to the wages paid each employee during the preceding week." U.S. Department of Labor (DOL) regulations at 29 C.F.R. § 5.5(a)(3)(ii) require contractors to submit weekly a copy of all payrolls to the Federal agency contracting for or financing the construction project, accompanied by a signed "Statement of Compliance" indicating that the payrolls are correct and complete and that each laborer or mechanic has been paid not less than the proper Davis-Bacon prevailing wage rate for the work performed. DOL and federal contracting agencies receiving this information review the information to determine that employees have received legally required wages and fringe benefits. Public Burden StatementWe estimate that is will take an average of 55 minutes to complete this collection, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. If you have any comments regarding these estimates or any other aspect of this collection, including suggestions for reducing this burden, send them to the Administrator, Wage and Hour Division, U.S. Department of Labor, Room S3502, 200 Constitution Avenue, N.W. Washington, D.C. 20210(over) Date I,(Name of Signatory Party) do hereby state: (1) That I pay or supervise the payment of the persons employed byall persons employed on said project have been paid the full weekly wages earned, that no rebates have been or will be made either directly or indirectly to or on behalf of said weekly wages earned by any person and that no deductions have been made either directly or indirectly from the full wages earned by any person, other than permissible deductions as defined in Regulations, Part 3 (29 C.F.R. Subtitle A), issued by the Secretary of Labor under the Copeland Act, as amended (48 Stat. 948, 63 Stat. 108, 72 Stat. 967; 76 Stat. 357; 40 U.S.C. § 3145), and described below: (2)That any payrolls otherwise under this contract required to be submitted for the above period are correct and complete; that the wage rates for laborers or mechanics contained therein are not less than the applicable wage rates contained in any wage determination incorporated into the contract; that the classificationsset forth therein for each laborer or mechanic conform with the work he performed. (3) That any apprentices employed in the above period are duly registered in a bona fide apprenticeshipprogramregistered with a State apprenticeship agency recognized by the Bureau of Apprenticeship andTraining, United States Department of Labor, or if no such recognized agency exists in a State, are registeredwith the Bureau of Apprenticeship and Training, United States Department of Labor. (4)That:(a)WHERE FRINGE BENEFITS ARE PAID TO APPROVED PLANS, FUNDS, OR PROGRAMS−in addition to the basic hourly wage rates paid to each laborer or mechanic listed inthe above referenced payroll, payments of fringe benefits as listed in the contracthave been or will be made to appropriate programs for the benefit of such employees, except as noted in section 4(c) below.(b)WHERE FRINGE BENEFITS ARE PAID IN CASH−Each laborer or mechanic listed in the above referenced payroll has been paid,as indicated on the payroll, an amount not less than the sum of the applicablebasic hourly wage rate plus the amount of the required fringe benefits as listedin the contract, except as noted in section 4(c) below.(c) EXCEPTIONSEXPLANATION THE WILLFUL FALSIFICATION OF ANY OF THE ABOVE STATEMENTS MAY SUBJECT THE CONTRACTOR OR SUBCONTRACTOR TO CIVIL OR CRIMINAL PROSECUTION. SEE SECTION 1001 OF TITLE 18 AND SECTION 231 OF TITLE 31 OF THE UNITED STATES CODE. "General Decision Number: FL20200191 01/03/2020 Superseded General Decision Number: FL20190191 State: Florida Construction Type: Highway County: Volusia County in Florida. HIGHWAY CONSTRUCTION PROJECTS Note: Under Executive Order (EO) 13658, an hourly minimum wage of $10.80 for calendar year 2020 applies to all contracts subject to the Davis-Bacon Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2015. If this contract is covered by the EO, the contractor must pay all workers in any classification listed on this wage determination at least $10.80 per hour (or the applicable wage rate listed on this wage determination, if it is higher) for all hours spent performing on the contract in calendar year 2020. If this contract is covered by the EO and a classification considered necessary for performance of work on the contract does not appear on this wage determination, the contractor must pay workers in that classification at least the wage rate determined through the conformance process set forth in 29 CFR 5.5(a)(1)(ii) (or the EO minimum wage rate, if it is higher than the conformed wage rate). The EO minimum wage rate will be adjusted annually. Please note that this EO applies to the above-mentioned types of contracts entered into by the federal government that are subject to the Davis-Bacon Act itself, but it does not apply to contracts subject only to the Davis-Bacon Related Acts, including those set forth at 29 CFR 5.1(a)(2)-(60). Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts. Modification Number Publication Date 01/03/2020 * ELEC0915-004 12/01/2019 Rates Fringes ELECTRICIAN......................$ 30.01 39%+0.35 ---------------------------------------------------------------- SUFL2013-052 08/19/2013 Rates Fringes CARPENTER........................$ 15.68 0.00 CEMENT MASON/CONCRETE FINISHER, Includes Form Work.....$ 13.97 0.00 HIGHWAY/PARKING LOT STRIPING: Operator (Striping Machine).....$ 15.57 0.00 HIGHWAY/PARKING LOT STRIPING: Painter.........................$ 12.13 0.00 Page 1 of 5 2/7/2020https://beta.sam.gov/wage-determination/FL20200191/0?index=wd&keywords=&is_active... IRONWORKER, ORNAMENTAL...........$ 13.48 0.00 IRONWORKER, REINFORCING..........$ 15.38 0.00 IRONWORKER, STRUCTURAL...........$ 16.42 0.00 LABORER (Traffic Control Specialist)......................$ 11.36 0.00 LABORER: Asphalt, Includes Raker, Shoveler, Spreader and Distributor......................$ 14.05 0.00 LABORER: Common or General......$ 10.55 0.00 LABORER: Flagger................$ 13.09 0.00 LABORER: Grade Checker..........$ 14.66 0.00 LABORER: Mason Tender - Cement/Concrete..................$ 12.58 0.00 LABORER: Pipelayer..............$ 13.46 0.00 OPERATOR: Backhoe/Excavator/Trackhoe.......$ 14.96 0.00 OPERATOR: Bobcat/Skid Steer/Skid Loader................$ 12.88 0.00 OPERATOR: Broom/Sweeper.........$ 12.91 0.00 OPERATOR: Bulldozer.............$ 15.23 0.00 OPERATOR: Concrete Finishing Machine..........................$ 15.44 0.00 OPERATOR: Crane.................$ 22.04 0.00 OPERATOR: Curb Machine..........$ 18.45 0.00 OPERATOR: Drill.................$ 13.04 0.00 OPERATOR: Forklift..............$ 10.43 0.00 OPERATOR: Gradall...............$ 14.71 0.00 OPERATOR: Grader/Blade..........$ 18.20 0.00 OPERATOR: Loader................$ 14.01 0.00 OPERATOR: Mechanic..............$ 17.52 0.00 OPERATOR: Milling Machine.......$ 15.63 0.00 OPERATOR: Oiler.................$ 16.67 0.00 OPERATOR: Paver (Asphalt, Aggregate, and Concrete).........$ 14.88 0.00 OPERATOR: Piledriver............$ 17.23 0.00 OPERATOR: Post Driver Page 2 of 5 2/7/2020https://beta.sam.gov/wage-determination/FL20200191/0?index=wd&keywords=&is_active... (Guardrail/Fences)...............$ 15.97 0.00 OPERATOR: Roller................$ 13.01 0.00 OPERATOR: Scraper...............$ 12.21 0.00 OPERATOR: Screed................$ 14.66 0.00 OPERATOR: Trencher..............$ 14.25 0.00 PAINTER: Spray..................$ 19.57 0.00 TRAFFIC SIGNALIZATION: Traffic Signal Installation......$ 14.25 0.00 TRUCK DRIVER: Dump Truck........$ 12.28 0.00 TRUCK DRIVER: Flatbed Truck.....$ 14.28 0.00 TRUCK DRIVER: Lowboy Truck......$ 16.25 0.00 TRUCK DRIVER: Slurry Truck......$ 11.96 0.00 TRUCK DRIVER: Water Truck.......$ 13.57 0.00 ---------------------------------------------------------------- WELDERS - Receive rate prescribed for craft performing operation to which welding is incidental. ================================================================ Note: Executive Order (EO) 13706, Establishing Paid Sick Leave for Federal Contractors applies to all contracts subject to the Davis-Bacon Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2017. If this contract is covered by the EO, the contractor must provide employees with 1 hour of paid sick leave for every 30 hours they work, up to 56 hours of paid sick leave each year. Employees must be permitted to use paid sick leave for their own illness, injury or other health-related needs, including preventive care; to assist a family member (or person who is like family to the employee) who is ill, injured, or has other health-related needs, including preventive care; or for reasons resulting from, or to assist a family member (or person who is like family to the employee) who is a victim of, domestic violence, sexual assault, or stalking. Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts. Unlisted classifications needed for work not included within the scope of the classifications listed may be added after award only as provided in the labor standards contract clauses (29CFR 5.5 (a) (1) (ii)). ---------------------------------------------------------------- The body of each wage determination lists the classification and wage rates that have been found to be prevailing for the cited type(s) of construction in the area covered by the wage determination. The classifications are listed in alphabetical order of ""identifiers"" that indicate whether the particular rate is a union rate (current union negotiated rate for local), Page 3 of 5 2/7/2020https://beta.sam.gov/wage-determination/FL20200191/0?index=wd&keywords=&is_active... a survey rate (weighted average rate) or a union average rate (weighted union average rate). Union Rate Identifiers A four letter classification abbreviation identifier enclosed in dotted lines beginning with characters other than ""SU"" or ""UAVG"" denotes that the union classification and rate were prevailing for that classification in the survey. Example: PLUM0198-005 07/01/2014. PLUM is an abbreviation identifier of the union which prevailed in the survey for this classification, which in this example would be Plumbers. 0198 indicates the local union number or district council number where applicable, i.e., Plumbers Local 0198. The next number, 005 in the example, is an internal number used in processing the wage determination. 07/01/2014 is the effective date of the most current negotiated rate, which in this example is July 1, 2014. Union prevailing wage rates are updated to reflect all rate changes in the collective bargaining agreement (CBA) governing this classification and rate. Survey Rate Identifiers Classifications listed under the ""SU"" identifier indicate that no one rate prevailed for this classification in the survey and the published rate is derived by computing a weighted average rate based on all the rates reported in the survey for that classification. As this weighted average rate includes all rates reported in the survey, it may include both union and non-union rates. Example: SULA2012-007 5/13/2014. SU indicates the rates are survey rates based on a weighted average calculation of rates and are not majority rates. LA indicates the State of Louisiana. 2012 is the year of survey on which these classifications and rates are based. The next number, 007 in the example, is an internal number used in producing the wage determination. 5/13/2014 indicates the survey completion date for the classifications and rates under that identifier. Survey wage rates are not updated and remain in effect until a new survey is conducted. Union Average Rate Identifiers Classification(s) listed under the UAVG identifier indicate that no single majority rate prevailed for those classifications; however, 100% of the data reported for the classifications was union data. EXAMPLE: UAVG-OH-0010 08/29/2014. UAVG indicates that the rate is a weighted union average rate. OH indicates the state. The next number, 0010 in the example, is an internal number used in producing the wage determination. 08/29/2014 indicates the survey completion date for the classifications and rates under that identifier. A UAVG rate will be updated once a year, usually in January of each year, to reflect a weighted average of the current negotiated/CBA rate of the union locals from which the rate is based. ---------------------------------------------------------------- Page 4 of 5 2/7/2020https://beta.sam.gov/wage-determination/FL20200191/0?index=wd&keywords=&is_active... WAGE DETERMINATION APPEALS PROCESS 1.) Has there been an initial decision in the matter? This can be: * an existing published wage determination * a survey underlying a wage determination * a Wage and Hour Division letter setting forth a position on a wage determination matter * a conformance (additional classification and rate) ruling On survey related matters, initial contact, including requests for summaries of surveys, should be with the Wage and Hour Regional Office for the area in which the survey was conducted because those Regional Offices have responsibility for the Davis-Bacon survey program. If the response from this initial contact is not satisfactory, then the process described in 2.) and 3.) should be followed. With regard to any other matter not yet ripe for the formal process described here, initial contact should be with the Branch of Construction Wage Determinations. Write to: Branch of Construction Wage Determinations Wage and Hour Division U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 2.) If the answer to the question in 1.) is yes, then an interested party (those affected by the action) can request review and reconsideration from the Wage and Hour Administrator (See 29 CFR Part 1.8 and 29 CFR Part 7). Write to: Wage and Hour Administrator U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 The request should be accompanied by a full statement of the interested party's position and by any information (wage payment data, project description, area practice material, etc.) that the requestor considers relevant to the issue. 3.) If the decision of the Administrator is not favorable, an interested party may appeal directly to the Administrative Review Board (formerly the Wage Appeals Board). Write to: Administrative Review Board U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 4.) All decisions by the Administrative Review Board are final. ================================================================ END OF GENERAL DECISION " Page 5 of 5 2/7/2020https://beta.sam.gov/wage-determination/FL20200191/0?index=wd&keywords=&is_active... County of Volusia Community Assistance 110 W. Rich Avenue DeLand, FL 32720 Minority & Women Business Reporting Form (MWBE) Information and Instructions for Contractors & Subcontractors Reporting This report shall be completed by all contractors and subcontractors for reporting contract and subcontract activities for housing rehabilitation and construction projects as required by the County of Volusia Community Assistance Division. Contract/subcontracts of less than $10,000 must be reported only if such contracts represent a significant portion of the total contracting activity. Include only the contracts executed during this reporting period. Section 7a: Amount of Contract/Subcontract: Enter the dollar amount rounded to the nearest dollar. If subcontractor ID number is provided in 7f, the dollar figure would be for the subcontract only and not for the prime contract. Section 7b: Type of Trade: Enter the numeric code which best indicates each contractor’s/subcontractor’s service type. If subcontractor ID number is provided in 7f, the type of trade code would be for the subcontractor only and not for the prime contractor. * The “other” category includes supply, professional services, and all other activities except construction and education/training activities Section 7c: Business Racial/Ethnic/Gender Code: Enter the numeric code which best indicates the racial/ethnic/gender character of the owner(s) and controller(s) of 51% of the business. When 51% or more is not owned and controlled by any single racial/ethnic/gender category, enter the code which seems most appropriate. If the subcontractor ID number is provided, the code would apply to the subcontractor and not the prime contractor Section 7d: Women Owned Business: Enter “yes” or “no” to if each listed agency is women owned Section 7e: Contractor Identification Number: Enter the Employer (IRS/FEIN) Number of the Prime Contractor as the unique identifier of the prime recipient of HUD funds. Note that the Employer (IRS) Number must be provided for each contract/subcontract awarded. Section 7f: Subcontractor Identification Number: Enter the Employer (IRS/FEIN) Number of the subcontractor as the unique identifier for each subcontract awarded from HUD funds. When the subcontractor ID number is provided, the respective Prime Contractor ID Number must also be provided. Section 7g: Contractor/Subcontractor Business Name and Address: Enter this information for each firm receiving contract/subcontract activity only one time on each report for each firm. Amount of Contract or Subcontract 7a. Type of Trade Code (See below) 7b. Contractor or Subcontractor Business Racial/Ethnic (See below) 7c. Woman Owned Business (Yes or No) 7d. State Zip 1= White Amercians 2= Black Americans 3= Native Americans 4= Hispanic American Subcontractor Identification Number (IRS/FEIN) 7f. To be completed by Volusia County Staff: Project Name: ___________________________ Date of Award: ________________ Prime Contractor Identification Number (IRS/FEIN) 7e. Contractor/Subcontractor Business Name and Address 7g. StreetBusiness Name County of Volusia Community Assistance Division - Contract and Subcontract - Minority and Women Business Reporting Form 7c: Racial/ Ethnic Codes Name/Title: _______________________________________________ Signature: ___________________________________________ Date: _______________________ 5= Asian/Pacific American 3 = Other 2 = Education/Training 7b: Type of Trade Codes: CPD 1 = New Construction City County of Volusia Community Assistance 110 W. Rich Avenue DeLand, FL 32720 Section 3 Information and Instructions What is Section 3? Section 3 is a provision of the Housing and Urban Development Act of 1968. The purpose of Section 3 is to ensure that employment and other economic opportunities generated by certain HUD financial assistance shall, to the greatest extent feasible, and consistent with existing Federal, State and local laws and regulations, be directed to low- and very low income persons, particularly those who are recipients of government assistance for housing, and to business concerns which provide economic opportunities to low- and very low- income persons. What does Section 3 require contractors and subcontractors to do? Provide employment and training opportunities to Section 3 residents by meeting the percentage goals in 24 CFR 135.30(b)(3) Provide subcontracting opportunities to Section 3 businesses by meeting the percentage goals in 24 CFR 135.30(c) In addition, all contracts with contractors and subcontractors for Section 3 covered projects must contain the Section 3 contract clause in the contracts of its contractors and subcontractors. The HUD mandated Section 3 language (“Section 3 Clause”) may be found at 24 CFR §135.38. The Section 3 Clause may also be found within the Supplemental Conditions which are included in the bid documents. All contracts for U.S. Department of Housing and Urban Development funded projects will contain the Section 3 contract clause. Volusia County Community Assistance encourages all contractors and subcontractors to extend employment and training opportunities to Section 3 residents for any new opportunities which have been created as a result of the contract award. Reporting on Section 3 opportunities is required for all contractors and subcontractors that are awarded contracts for U.S. Department of Housing and Urban Development funded projects. What is a Section 3 Resident? A Section 3 Resident is 1) a public housing resident, or 2) a low- or very low-income person residing in the metropolitan area or non-metropolitan county where the Section 3 covered project is expended. What is a Section 3 business? A Section 3 business is defined as one: That is 51 percent or more owned by Section 3 residents; or Whose permanent, full-time employees include persons, at least 30 percent of whom are currently Section 3 residents, or within three years of the date of their first employment with the business were Section 3 residents; or That provides evidence of a commitment to subcontract in excess of 25 percent of the dollar award of all subcontracts to be awarded by the business to other Section 3 businesses (see first two definitions above). . Reporting With Bid or Quote (Solicitation documents) All contractors and subcontractors must submit the Section 3 Certification and Existing Workforce Form. The Section 3 Resident Self-Certification form must be provided for all applicable persons Upon project completion All contractors and subcontractors must submit the Section 3 New Hire Certification. The Section 3 Resident Self-Certification form must be provided for all applicable persons County of Volusia Community Assistance 110 W. Rich Avenue DeLand, FL 32720 Section 3 Certification and Existing Workforce Existing Workforce List Project Name: Agency Name: The following is a list of existing agency employees that may work on this project. The list must include the following: Employee Name Employee Identification Number (e.g. last four digits of Social Security number) Employee Wage Classification Type (title best suited to position from applicable wage determination) Employee Phone Number Employee Mailing Address; including city, state and zip code Employee Section 3 status. (If claiming a Section 3 resident self -certification form is required) Claiming Section 3 Employee Name 1D# Wage Classification Phone Number Mailing Address status? County of Volusia Community Assistance 110 W. Rich Avenue DeLand, FL 32720 Section 3 Resident Self-Certification The purpose of Section 3 is to ensure that employment and other economic opportunities generated by certain HUD funded projects shall, to the greatest extent feasible, and consistent with existing Federal, State and County rules and regulations, be directed to low- and very low-income persons, particularly those receiving housing assistance and to businesses that provide economic opportunities to these persons. A Section 3 Resident seeking training and employment opportunities provided by this part shall certify, and submit evidence to the recipient contractor or subcontractor, if requested, that the person is a Section 3 Resident, as defined in Section 135.5. I, ___________________________________, (Print Name) am a legal resident the United States and of Volusia County, Florida and meet the income eligibility and federal guidelines for a Section 3 Resident. I am self-certifying as a Section 3 Resident because of the following reason(s):  I am a public housing resident leaseholder – Submit copy of lease  I live in public housing but am not on the lease – Submit copy of lease  I am a Section 8 voucher holder – Submit copy of voucher  My household income does not exceed the income guidelines by family size as published at the bottom of this form – Submit copy of most recent tax return or evidence of participation in a public assistance program NOTE: Documentation of Section 3 Resident status must be submitted with this form Name Telephone Home Address (will be verified) ((Must be Street Address - Not a P.O. Box Number) Please check the income below that applies to your household: FY 2019 Income Limits Summary Family Size Low Income Very-Low Income 1  $34,300  $21,450 2  $39,200  $24,500 3  $44,100  $27,550 4  $48,950  $30,600 5  $52,900  $33,050 6  $56,800  $35,500 I hereby certify that the information provided by me to be true and correct. If found to be inaccurate, I understand that I may be disqualified as an applicant and/or a certified Section 3 Resident which may be grounds for termination of training, employment, or contracts that resulted from this certification and could subject me to punishment under the law. Print Name Signature Date County of Volusia Community Assistance 110 W. Rich Avenue DeLand, FL 32720 Section 3 New Hire Certification New Hire List Project Name Agency Name The following is a list of new agency employees that have worked on this project. Employee Name Employee Identification Number (e.g. last four digits of Social Security number) Employee Wage Classification Type (title best suited to position from applicable wage determination) Employee Phone Number Employee Mailing Address; including city, state and zip code Employee Section 3 status. (If claiming a Section 3 resident self -certification form is required) Employee Name ID # Wage Classification Phone Number Mailing Address Claiming Section 3 status? (yes or no) 24 CFR PART 85.36 Administrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments https://www.hud.gov/sites/documents/24CFR85-36PROC.PDF Compliance with the following bonding requirements is mandatory. Proof of bonding will be verified prior to issuance of the notice to proceed. (h) Bonding requirements. For construction or facility improvement contracts or subcontracts exceeding the simplified acquisition threshold, the awarding agency may accept the bonding policy and requirements of the grantee or sub grantee provided the awarding agency has made a determination that the awarding agency's interest is adequately protected. If such a determination has not been made, the minimum requirements shall be as follows: (1) A bid guarantee from each bidder equivalent to five percent of the bid price. The bid guarantee shall consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance of his bid, execute such contractual documents as may be required within the time specified. (2) A performance bond on the part of the contractor for 100 percent of the contract price. A performance bond is one executed in connection with a contract to secure fulfillment of all the contractor's obligations under such contract. (3) A payment bond on the part of the contractor for 100 percent of the contract price. A payment bond is one executed in connection with a contract to assure payment as required by law of all persons supplying labor and material in the execution of the work provided for in the contract. ATTACHMENT “B” SUPPLEMENTAL SPECIFICIATIONS ITB 20-ES-004 – LIME TREE DRIVE ADA SIDEWALK 0000 - 1 / 3 Invitation to Bid NUMBER ITB #20-ES-004 City of Edgewater ATTACHMENT “B”: SUPPLEMENTAL CONTRACT REQUIREMENTS FOR LIME TREE DRIVE ADA SIDEWALK Patricia Drosten Purchasing Specialist ITB 20-ES-002 – TATUM BOULEVARD TO ELIZABETH STREET WATER MAIN 0000 - 2 / 3 SECTION 00-000 TABLE OF CONTENTS Section Title Num. Pages Start Page # DIVISION 0 – BIDDING & CONTRACT REQUIREMENTS 00-000 Cover Page & Table of Contents 3 1 00-420 List of Major Manufacturers, Suppliers, and Subcontractors 4 4 00-430 Bid Bond (Penal Sum) 2 8 00-451 Contractor’s Statement of Qualifications 11 10 00-451A Form W-9 6 21 00-550 Notice to Proceed 1 27 00-610 Performance Bond 3 28 00-620 Contractor’s Application for Payment 3 31 00-625 Certificate of Substantial Completion 1 34 00-626 Notice of Acceptability 2 35 00-630 Contractor’s Final Release of Lien & Consent of Surety 2 37 00-700 EJCDC General Conditions © ver. 2013-Rev 1 73 39 00-800 Supplementary Conditions 12 112 00-810 Contractor’s Certificate of Insurance for Public Liability & Property Damage 1 124 00-815 Contractor’s Certificate of Insurance for Worker’s Compensation 1 125 00-940 Work Change Directive Form 1 126 00-941 Change Order Form 1 127 00-942 Field Order Form 1 128 00-999 Copies of Permits, Reports, & Technical Data 1 129 DIVISION 01 – GENERAL REQUIREMENTS 01-000 Project Requirements 9 130 01-022 Measurement & Payment 4 139 01-091 Reference Specifications 2 143 01-100 Special Project Procedures 4 145 01-200 Project Meetings 6 149 01-340 Shop Drawings 7 155 01-380 Construction Photographs & Video 5 162 01-710 Cleaning 2 167 FDOT See Florida Department of Transportation Standard Specifications for Road & Bridge Construction, July 2020 edition for items not addressed elsewhere herein. DIVISION 02 – SITE CONSTRUCTION FDOT See Florida Department of Transportation Standard Specifications for Road & Bridge Construction, July 2020 edition for items not addressed elsewhere herein. DIVISION 03 – CONCRETE FDOT See Florida Department of Transportation Standard Specifications for Road & Bridge Construction, July 2020 edition for items not addressed elsewhere herein. DIVISION 04 – MASONRY FDOT See Florida Department of Transportation Standard Specifications for Road & Bridge Construction, July 2020 edition for items not addressed elsewhere herein. DIVISION 05 - METALS N/A NOT USED ITB 20-ES-002 – TATUM BOULEVARD TO ELIZABETH STREET WATER MAIN 0000 - 3 / 3 Section Title Num. Pages Start Page # DIVISION 06 – WOOD & PLASTICS N/A NOT USED DIVISION 07 – THERMAL & MOISTURE PROTECTION N/A NOT USED DIVISION 08 – DOORS & WINDOWS N/A NOT USED DIVISION 09 – FINISHES N/A NOT USED DIVISION 10 – SPECIALTIES N/A NOT USED DIVISION 11 – EQUIPMENT N/A NOT USED DIVISION 12 – FURNISHINGS N/A NOT USED DIVISION 13 – SPECIAL CONSTRUCTION N/A NOT USED DIVISION 14 – CONVEYING SYSTEMS N/A NOT USED DIVISION 15 – MECHANICAL N/A NOT USED DIVISION 16 – ELECTRICAL N/A NOT USED 00420 - 1 / 4 SECTION 00-420 LIST OF MAJOR MANUFACTURERS, SUPPLIERS, AND SUBCONTRACTORS A)MAJOR SUBCONTRACTORS: The Bidder proposes that the following subcontractors are qualified to perform the referenced work and have successfully done so on recent projects similar in nature and size. Upon approval of subcontractors listed the successful bidder shall not substitute subcontractors without approval from the Engineer. PORTION OF WORK SUBCONTRACTED: COMPANY NAME & ADDRESS: REFERENCES: Name / Telephone No. 1) 2) 3) 1) 2) 3) 1) 2) 3) 1) 2) 3) 1) 2) 3) 00420 - 2 / 4 B) MAJOR MANUFACTURERS OR SUPPLIERS: If box is checked, provisions for Major Manufacturers or Suppliers DO NOT apply to this Contract. 1.The equipment manufacturers/suppliers on this project shall be as delineated in the following schedule. Bidders should note that the Owner and Engineer have made rigorous investigations of equipment performance and features, and as a result, Bidders are to note that the contract price for this project shall be based on Base Bid equipment. The Base Bid equipment for this project falls under one of two categories. The first category is equipment that the Owner and Engineer have determined will be supplied by a sole source of supply, for which no substitutions or alternates will be entertained or allowed. Bidder is advised that offering of any alternatives to the sole source supplied equipment will be grounds for rejection of his bid as not responsive. The second category of equipment includes those items where the Owner and Engineer deem there to be more than one acceptable supplier of the particular item listed. The equipment which falls under these two categories is a shown on the subsequent pages of this Schedule of Major Manufacturers and Suppliers. Bidder is advised that the award of this Contract will be based solely on the use of Base Bid equipment. 2. The following comments relate only to the second category of equipment, where the Contract Documents are based upon the equipment or products available from the suppliers denoted as A, B, C, etc. below. These equipment manufacturers, along with the sole source suppliers constitute the Base Bid. 3. Provision is made in the Contract Documents for alternate manufacturers and suppliers whose equipment or product may be deemed equivalent in quality (see General Conditions). However, the Bidder must indicate in his Bid which Base Bid supplier he intends to use for each item of equipment listed by circling one of the listed manufacturers/suppliers. If the Bidder fails to indicate which listed manufacturer/supplier he intends to use if an alternate is rejected, he must use the supplier listed as "A". Also, if the Bidder circles more than one listed supplier, he must use the first supplier circled (unless an alternate is approved). 4. If the Bidder desires to propose one or more alternate manufacturers/suppliers, he may write in the name of such alternates in the spaces provided on the Alternate Manufactures/Suppliers page following the schedule. He must, nevertheless, also circle one of the listed manufacturers/suppliers because Bidders' Bid price must be based upon this Base Bid list. Wherever an alternate supplier is proposed, the Bidder must insert the amount to be deducted from the Contract Price (either lump sum or unit price) if the alternate supplier is eventually approved. If the proposed alternate supplier is determined "not equivalent" by the Engineer, the Bidder must use the circled supplier. 5.For any alternate supplier accepted by the Owner, the Contract Price will be reduced by the deductive amount stated in the Bid. However, the Contract Price will not be adjusted for any alternate supplier rejected. 00420 - 3 / 4 6.Each proposed alternate will be evaluated in accordance with the General Conditions. The deductive amount specified for alternate manufacturers/suppliers will not be used in determining the successful Bidder. Alternates will be considered only after award of the contract. 7. The Contractor shall reimburse the Owner for any costs directly attributable to the change in suppliers, such as additional field trips for the Engineer, additional redesign costs, additional review and inspection costs, etc. 8. The Owner may request and the Bidder shall supply complete information on proposed alternates prior to the Notice of Award. A) MAJOR MANUFACTURERS OR SUPPLIERS: If box is checked, provisions for Major Manufacturers or Suppliers DO NOT apply to this Contract. Category I - Sole Source Equipment Items: Specification Section Equipment Manufacturer N/A - None Category II - Major Equipment Items: Specification Section Equipment Manufacturer N/A - None A) B) C) 00420 - 4 / 4 If box is checked, provisions for Major Manufacturers or Suppliers (or Alternates) DO NOT apply to this Contract. ALTERNATE MANUFACTURERS/SUPPLIERS EQUIPMENT ITEM MATERIAL SPEC. SECTION ALTERNATIVE MANUFACTURER/ SUPPLIER (LIST ONE ONLY) DEDUCTIBLE AMOUNT (indicate whether lump sum or unit price) ALTERNATE 1.____________________________ ____________________ ______________________ 2. ____________________________ ____________________ ______________________ 3. ____________________________ ____________________ ______________________ 4. ____________________________ ____________________ ______________________ 5. ____________________________ ____________________ ______________________ 6. ____________________________ ____________________ ______________________ 7. ____________________________ ____________________ ______________________ 8. ____________________________ ____________________ ______________________ 9. ____________________________ ____________________ ______________________ PENAL SUM FORM EJCDC® C-430, Bid Bond (Penal Sum Form). Published 2013. Prepared by the Engineers Joint Contract Documents Committee. 00430 - 1 of 2 SECTION 00-430 BID BOND Any singular reference to Bidder, Surety, Owner or other party shall be considered plural where applicable. BIDDER (Name and Address): SURETY (Name, and Address of Principal Place of Business): OWNER (Name and Address): City of Edgewater, Attn: City Clerk P.O. Box 100 Edgewater, FL 32132-100 BID Bid Due Date: July 7, 2020 Description (name and location): “Lime Tree Drive ADA Sidewalk” in Edgewater, FL. BOND Bond Number: Date: Penal sum $ (Words) (Figures) Surety and Bidder, intending to be legally bound hereby, subject to the terms set forth below, do each cause this Bid Bond to be duly executed by an authorized officer, agent, or representative. BIDDER SURETY (Seal) (Seal) Bidder’s Name and Corporate Seal Surety’s Name and Corporate Seal By: By: Signature Signature (Attach Power of Attorney) Print Name Print Name Title Title Attest: Attest: Signature Signature Title Title Note: Addresses are to be used for giving any required notice. Provide execution by any additional parties, such as joint venturers, if necessary. PENAL SUM FORM EJCDC® C-430, Bid Bond (Penal Sum Form). Published 2013. Prepared by the Engineers Joint Contract Documents Committee. 00430 - 2 of 2 1. Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to pay to Owner upon default of Bidder the penal sum set forth on the face of this Bond. Payment of the penal sum is the extent of Bidder’s and Surety’s liability. Recovery of such penal sum under the terms of this Bond shall be Owner’s sole and exclusive remedy upon default of Bidder. 2. Default of Bidder shall occur upon the failure of Bidder to deliver within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents. 3. This obligation shall be null and void if: 3.1 Owner accepts Bidder’s Bid and Bidder delivers within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents, or 3.2 All Bids are rejected by Owner, or 3.3 Owner fails to issue a Notice of Award to Bidder within the time specified in the Bidding Documents (or any extension thereof agreed to in writing by Bidder and, if applicable, consented to by Surety when required by Paragraph 5 hereof). 4. Payment under this Bond will be due and payable upon default of Bidder and within 30 calendar days after receipt by Bidder and Surety of written notice of default from Owner, which notice will be given with reasonable promptness, identifying this Bond and the Project and including a statement of the amount due. 5. Surety waives notice of any and all defenses based on or arising out of any time extension to issue Notice of Award agreed to in writing by Owner and Bidder, provided that the total time for issuing Notice of Award including extensions shall not in the aggregate exceed 120 days from the Bid due date without Surety’s written consent. 6. No suit or action shall be commenced under this Bond prior to 30 calendar days after the notice of default required in Paragraph 4 above is received by Bidder and Surety and in no case later than one year after the Bid due date. 7. Any suit or action under this Bond shall be commenced only in a court of competent jurisdiction located in the state in which the Project is located. 8. Notices required hereunder shall be in writing and sent to Bidder and Surety at their respective addresses shown on the face of this Bond. Such notices may be sent by personal delivery, commercial courier, or by United States Registered or Certified Mail, return receipt requested, postage pre-paid, and shall be deemed to be effective upon receipt by the party concerned. 9. Surety shall cause to be attached to this Bond a current and effective Power of Attorney evidencing the authority of the officer, agent, or representative who executed this Bond on behalf of Surety to execute, seal, and deliver such Bond and bind the Surety thereby. 10. This Bond is intended to conform to all applicable statutory requirements. Any applicable requirement of any applicable statute that has been omitted from this Bond shall be deemed to be included herein as if set forth at length. If any provision of this Bond conflicts with any applicable statute, then the provision of said statute shall govern and the remainder of this Bond that is not in conflict therewith shall continue in full force and effect. 11. The term “Bid” as used herein includes a Bid, offer, or proposal as applicable. EJCDC® C-451, Qualifications Statement. Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. 00451 – 1 / 11 SECTION 00-451 QUALIFICATIONS STATEMENT THE INFORMATION SUPPLIED IN THIS DOCUMENT IS CONFIDENTIAL TO THE EXTENT PERMITTED BY LAWS AND REGULATIONS 1.SUBMITTED BY: Official Name of Firm: Address: 2.SUBMITTED TO: CITY OF EDGEWATER 3.SUBMITTED FOR: Owner: CITY OF EDGEWATER Project Name: LIME TREE DRIVE ADA SIDEWALK 20-ES-004 TYPE OF WORK: 4.CONTRACTOR'S CONTACT INFORMATION Contact Person: Title: Phone: Email: EJCDC® C-451, Qualifications Statement. Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. 00451 – 2 / 11 5.AFFILIATED COMPANIES: Name: Address: 6.TYPE OF ORGANIZATION: SOLE PROPRIETORSHIP Name of Owner: Doing Business As: Date of Organization: PARTNERSHIP Date of Organization: Type of Partnership: Name of General Partner(s): CORPORATION State of Organization: Date of Organization: Executive Officers: -President: -Vice President(s): -Treasurer: -Secretary: EJCDC® C-451, Qualifications Statement. Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. 00451 – 3 / 11 LIMITED LIABILITY COMPANY State of Organization: Date of Organization: Members: JOINT VENTURE Sate of Organization: Date of Organization: Form of Organization: Joint Venture Managing Partner -Name: -Address: Joint Venture Managing Partner -Name: -Address: Joint Venture Managing Partner -Name: -Address: EJCDC® C-451, Qualifications Statement. Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. 00451 – 4 / 11 7.FINANCIAL INFORMATION: Federal Employer Identification Number (FEIN): _______________________________________ Remittance Address (if same as listed in Section 1, check here: ): 8.LICENSING Jurisdiction: Type of License: License Number: Jurisdiction: Type of License: License Number: 9.BONDING INFORMATION Bonding Company: Address: Bonding Agent: Address: Contact Name: Phone: Aggregate Bonding Capacity: Available Bonding Capacity as of date of this submittal: EJCDC® C-451, Qualifications Statement. Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. 00451 – 5 / 11 10.CONSTRUCTION EXPERIENCE: Current Experience: List on Schedule A all uncompleted projects currently under contract (If Joint Venture list each participant's projects separately). Previous Experience: List on Schedule B all projects completed within the last 5 Years (If Joint Venture list each participant's projects separately) of similar or larger contract value and/or complexity as this project. Has firm listed in Section 1 ever failed to complete a construction contract awarded to it? YES NO If YES, attach as an Attachment details including Project Owner's contact information. Has any Corporate Officer, Partner, Joint Venture participant or Proprietor ever failed to complete a construction contract awarded to them in their name or when acting as a principal of another entity? YES NO If YES, attach as an Attachment details including Project Owner's contact information. Are there any judgments, claims, disputes or litigation pending or outstanding involving the firm listed in Section 1 or any of its officers (or any of its partners if a partnership or any of the individual entities if a joint venture)? YES NO If YES, attach as an Attachment details including Project Owner's contact information. 11.EQUIPMENT: MAJOR EQUIPMENT: List on Schedule C all pieces of major equipment available for use on Owner's Project. EJCDC® C-451, Qualifications Statement. Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. 00451 – 6 / 11 I HEREBY CERTIFY THAT THE INFORMATION SUBMITTED HEREWITH, INCLUDING ANY ATTACHMENTS, IS TRUE TO THE BEST OF MY KNOWLEDGE AND BELIEF. NAME OF ORGANIZATION: BY: TITLE: DATED: NOTARY ATTEST: SUBSCRIBED AND SWORN TO BEFORE ME THIS DAY OF , 20___ NOTARY PUBLIC - STATE OF MY COMMISSION EXPIRES: REQUIRED ATTACHMENTS 1. Schedule A (Current Outstanding Contracts). 2. Schedule B (Previous Experience). 3. Schedule C (Major Equipment). 4. Evidence of authority for individuals listed in Section 7 to bind organization to an agreement. 5. Additional items as pertinent. EJCDC® C-451, Qualifications Statement. Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. 00451 – 7 / 11 SCHEDULE A CURRENT OUTSTANDING CONTRACTS Project Name Owner's Contact Person Design Engineer Contract Date Type of Work Status Cost of Work Name: Address: Telephone: Name: Company: Telephone: Name: Address: Telephone: Name: Company: Telephone: Name: Address: Telephone: Name: Company: Telephone: Name: Address: Telephone: Name: Company: Telephone: Name: Address: Telephone: Name: Company: Telephone: Name: Address: Telephone: Name: Company: Telephone: Name: Address: Telephone: Name: Company: Telephone: EJCDC® C-451, Qualifications Statement. Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. 00451 – 8 / 11 SCHEDULE B PREVIOUS EXPERIENCE (Include ALL Projects Completed within last 5 years of similar or larger contract value and/or complexity as this project): Project Name Owner's Contact Person Design Engineer Contract Date Type of Work Status Cost of Work Name: Address: Telephone: Name: Company: Telephone: Name: Address: Telephone: Name: Company: Telephone: Name: Address: Telephone: Name: Company: Telephone: Name: Address: Telephone: Name: Company: Telephone: Name: Address: Telephone: Name: Company: Telephone: Name: Address: Telephone: Name: Company: Telephone: Name: Address: Telephone: Name: Company: Telephone: EJCDC® C-451, Qualifications Statement. Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. 00451 – 9 / 11 SCHEDULE B PREVIOUS EXPERIENCE (Include ALL Projects Completed within last 5 years of similar or larger contract value and/or complexity as this project): Project Name Owner's Contact Person Design Engineer Contract Date Type of Work Status Cost of Work Name: Address: Telephone: Name: Company: Telephone: Name: Address: Telephone: Name: Company: Telephone: Name: Address: Telephone: Name: Company: Telephone: Name: Address: Telephone: Name: Company: Telephone: Name: Address: Telephone: Name: Company: Telephone: Name: Address: Telephone: Name: Company: Telephone: Name: Address: Telephone: Name: Company: Telephone: EJCDC® C-451, Qualifications Statement. Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. 00451 – 10 / 11 SCHEDULE C - LIST OF MAJOR EQUIPMENT AVAILABLE ITEM PURCHASE DATE CONDITION ACQUIRED VALUE EJCDC® C-451, Qualifications Statement. Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. 00451 – 11 / 11 SEE FORM W-9 ON FOLLOWING PAGE Form W-9 (Rev. October 2018) Department of the Treasury Internal Revenue Service Request for Taxpayer Identification Number and Certification ▶ Go to www.irs.gov/FormW9 for instructions and the latest information. Give Form to the requester. Do not send to the IRS. 1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank. 2 Business name/disregarded entity name, if different from above 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the following seven boxes. 4 Exemptions (codes apply only to certain entities, not individuals; see instructions on page 3): Individual/sole proprietor or single-member LLC C Corporation S Corporation Partnership Trust/estate Exempt payee code (if any) Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ▶ Note: Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single-member LLC that is disregarded from the owner should check the appropriate box for the tax classification of its owner. Other (see instructions) ▶ Exemption from FATCA reporting code (if any) (Applies to accounts maintained outside the U.S.) 5 Address (number, street, and apt. or suite no.) See instructions. Requester’s name and address (optional) 6 City, state, and ZIP code 7 List account number(s) here (optional) Part I Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later. Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Number To Give the Requester for guidelines on whose number to enter. Social security number – – or Part II Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. I am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later. General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following. • Form 1099-INT (interest earned or paid) • Form 1099-DIV (dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later. Cat. No. 10231X Form W-9 (Rev. 10-2018) Employer identification number Sign Here Signature of – Print or type. See Specific Instructions on page 3. Page 2 Form W -9 (Rev. 10-2018) By signing the filled-out form, you: 1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued), 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withholding if you are a U.S. exempt payee. If applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business is not subject to the withholding tax on foreign partners' share of effectively connected income, and 4. Certify that FATCA code(s) entered on this form (if any) indicating that you are exempt from the FATCA reporting, is correct. See What is FATCA reporting, later, for further information. Note: If you are a U.S. person and a requester gives you a form other than Form W-9 to request your TIN, you must use the requester’s form if it is substantially similar to this Form W-9. Definition of a U.S. person. For federal tax purposes, you are considered a U.S. person if you are: • An individual who is a U.S. citizen or U.S. resident alien; • A partnership, corporation, company, or association created or organized in the United States or under the laws of the United States; • An estate (other than a foreign estate); or • A domestic trust (as defined in Regulations section 301.7701-7). Special rules for partnerships. Partnerships that conduct a trade or business in the United States are generally required to pay a withholding tax under section 1446 on any foreign partners’ share of effectively connected taxable income from such business. Further, in certain cases where a Form W-9 has not been received, the rules under section 1446 require a partnership to presume that a partner is a foreign person, and pay the section 1446 withholding tax. Therefore, if you are a U.S. person that is a partner in a partnership conducting a trade or business in the United States, provide Form W-9 to the partnership to establish your U.S. status and avoid section 1446 withholding on your share of partnership income. In the cases below, the following person must give Form W -9 to the partnership for purposes of establishing its U.S. status and avoiding withholding on its allocable share of net income from the partnership conducting a trade or business in the United States. • In the case of a disregarded entity with a U.S. owner, the U.S. owner of the disregarded entity and not the entity; • In the case of a grantor trust with a U.S. grantor or other U.S. owner, generally, the U.S. grantor or other U.S. owner of the grantor trust and not the trust; and • In the case of a U.S. trust (other than a grantor trust), the U.S. trust (other than a grantor trust) and not the beneficiaries of the trust. Foreign person. If you are a foreign person or the U.S. branch of a foreign bank that has elected to be treated as a U.S. person, do not use Form W-9. Instead, use the appropriate Form W -8 or Form 8233 (see Pub. 515, Withholding of Tax on Nonresident Aliens and Foreign Entities). Nonresident alien who becomes a resident alien. Generally, only a nonresident alien individual may use the terms of a tax treaty to reduce or eliminate U.S. tax on certain types of income. However, most tax treaties contain a provision known as a “saving clause.” Exceptions specified in the saving clause may permit an exemption from tax to continue for certain types of income even after the payee has otherwise become a U.S. resident alien for tax purposes. If you are a U.S. resident alien who is relying on an exception contained in the saving clause of a tax treaty to claim an exemption from U.S. tax on certain types of income, you must attach a statement to Form W -9 that specifies the following five items. 1. The treaty country. Generally, this must be the same treaty under which you claimed exemption from tax as a nonresident alien. 2. The treaty article addressing the income. 3. The article number (or location) in the tax treaty that contains the saving clause and its exceptions. 4. The type and amount of income that qualifies for the exemption from tax. 5. Sufficient facts to justify the exemption from tax under the terms of the treaty article. Example. Article 20 of the U.S.-China income tax treaty allows an exemption from tax for scholarship income received by a Chinese student temporarily present in the United States. Under U.S. law, this student will become a resident alien for tax purposes if his or her stay in the United States exceeds 5 calendar years. However, paragraph 2 of the first Protocol to the U.S.-China treaty (dated April 30, 1984) allows the provisions of Article 20 to continue to apply even after the Chinese student becomes a resident alien of the United States. A Chinese student who qualifies for this exception (under paragraph 2 of the first protocol) and is relying on this exception to claim an exemption from tax on his or her scholarship or fellowship income would attach to Form W -9 a statement that includes the information described above to support that exemption. If you are a nonresident alien or a foreign entity, give the requester the appropriate completed Form W -8 or Form 8233. Backup Withholding What is backup withholding? Persons making certain payments to you must under certain conditions withhold and pay to the IRS 24% of such payments. This is called “backup withholding.” Payments that may be subject to backup withholding include interest, tax-exempt interest, dividends, broker and barter exchange transactions, rents, royalties, nonemployee pay, payments made in settlement of payment card and third party network transactions, and certain payments from fishing boat operators. Real estate transactions are not subject to backup withholding. You will not be subject to backup withholding on payments you receive if you give the requester your correct TIN, make the proper certifications, and report all your taxable interest and dividends on your tax return. Payments you receive will be subject to backup withholding if: 1. You do not furnish your TIN to the requester, 2. You do not certify your TIN when required (see the instructions for Part II for details), 3. The IRS tells the requester that you furnished an incorrect TIN, 4. The IRS tells you that you are subject to backup withholding because you did not report all your interest and dividends on your tax return (for reportable interest and dividends only), or 5. You do not certify to the requester that you are not subject to backup withholding under 4 above (for reportable interest and dividend accounts opened after 1983 only). Certain payees and payments are exempt from backup withholding. See Exempt payee code, later, and the separate Instructions for the Requester of Form W-9 for more information. Also see Special rules for partnerships, earlier. What is FATCA Reporting? The Foreign Account Tax Compliance Act (FATCA) requires a participating foreign financial institution to report all United States account holders that are specified United States persons. Certain payees are exempt from FATCA reporting. See Exemption from FATCA reporting code, later, and the Instructions for the Requester of Form W-9 for more information. Updating Your Information You must provide updated information to any person to whom you claimed to be an exempt payee if you are no longer an exempt payee and anticipate receiving reportable payments in the future from this person. For example, you may need to provide updated information if you are a C corporation that elects to be an S corporation, or if you no longer are tax exempt. In addition, you must furnish a new Form W-9 if the name or TIN changes for the account; for example, if the grantor of a grantor trust dies. Penalties Failure to furnish TIN. If you fail to furnish your correct TIN to a requester, you are subject to a penalty of $50 for each such failure unless your failure is due to reasonable cause and not to willful neglect. Civil penalty for false information with respect to withholding. If you make a false statement with no reasonable basis that results in no backup withholding, you are subject to a $500 penalty. Page 3 Form W -9 (Rev. 10-2018) Criminal penalty for falsifying information. Willfully falsifying certifications or affirmations may subject you to criminal penalties including fines and/or imprisonment. Misuse of TINs. If the requester discloses or uses TINs in violation of federal law, the requester may be subject to civil and criminal penalties. Specific Instructions Line 1 You must enter one of the following on this line; do not leave this line blank. The name should match the name on your tax return. If this Form W-9 is for a joint account (other than an account maintained by a foreign financial institution (FFI)), list first, and then circle, the name of the person or entity whose number you entered in Part I of Form W-9. If you are providing Form W -9 to an FFI to document a joint account, each holder of the account that is a U.S. person must provide a Form W-9. a. Individual. Generally, enter the name shown on your tax return. If you have changed your last name without informing the Social Security Administration (SSA) of the name change, enter your first name, the last name as shown on your social security card, and your new last name. Note: ITIN applicant: Enter your individual name as it was entered on your Form W -7 application, line 1a. This should also be the same as the name you entered on the Form 1040/1040A/1040EZ you filed with your application. b. Sole proprietor or single-member LLC. Enter your individual name as shown on your 1040/1040A/1040EZ on line 1. You may enter your business, trade, or “doing business as” (DBA) name on line 2. c. Partnership, LLC that is not a single-member LLC, C corporation, or S corporation. Enter the entity's name as shown on the entity's tax return on line 1 and any business, trade, or DBA name on line 2. d. Other entities. Enter your name as shown on required U.S. federal tax documents on line 1. This name should match the name shown on the charter or other legal document creating the entity. You may enter any business, trade, or DBA name on line 2. e. Disregarded entity. For U.S. federal tax purposes, an entity that is disregarded as an entity separate from its owner is treated as a “disregarded entity.” See Regulations section 301.7701-2(c)(2)(iii). Enter the owner's name on line 1. The name of the entity entered on line 1 should never be a disregarded entity. The name on line 1 should be the name shown on the income tax return on which the income should be reported. For example, if a foreign LLC that is treated as a disregarded entity for U.S. federal tax purposes has a single owner that is a U.S. person, the U.S. owner's name is required to be provided on line 1. If the direct owner of the entity is also a disregarded entity, enter the first owner that is not disregarded for federal tax purposes. Enter the disregarded entity's name on line 2, “Business name/disregarded entity name.” If the owner of the disregarded entity is a foreign person, the owner must complete an appropriate Form W -8 instead of a Form W-9. This is the case even if the foreign person has a U.S. TIN. Line 2 If you have a business name, trade name, DBA name, or disregarded entity name, you may enter it on line 2. Line 3 Check the appropriate box on line 3 for the U.S. federal tax classification of the person whose name is entered on line 1. Check only one box on line 3. IF the entity/person on line 1 is a(n) . . . THEN check the box for . . . • Corporation Corporation • Individual • Sole proprietorship, or • Single-member limited liability company (LLC) owned by an individual and disregarded for U.S. federal tax purposes. Individual/sole proprietor or single- member LLC • LLC treated as a partnership for U.S. federal tax purposes, • LLC that has filed Form 8832 or 2553 to be taxed as a corporation, or • LLC that is disregarded as an entity separate from its owner but the owner is another LLC that is not disregarded for U.S. federal tax purposes. Limited liability company and enter the appropriate tax classification. (P= Partnership; C= C corporation; or S= S corporation) • Partnership Partnership • Trust/estate Trust/estate Line 4, Exemptions If you are exempt from backup withholding and/or FATCA reporting, enter in the appropriate space on line 4 any code(s) that may apply to you. Exempt payee code. • Generally, individuals (including sole proprietors) are not exempt from backup withholding. • Except as provided below, corporations are exempt from backup withholding for certain payments, including interest and dividends. • Corporations are not exempt from backup withholding for payments made in settlement of payment card or third party network transactions. • Corporations are not exempt from backup withholding with respect to attorneys’ fees or gross proceeds paid to attorneys, and corporations that provide medical or health care services are not exempt with respect to payments reportable on Form 1099-MISC. The following codes identify payees that are exempt from backup withholding. Enter the appropriate code in the space in line 4. 1—An organization exempt from tax under section 501(a), any IRA, or a custodial account under section 403(b)(7) if the account satisfies the requirements of section 401(f)(2) 2—The United States or any of its agencies or instrumentalities 3—A state, the District of Columbia, a U.S. commonwealth or possession, or any of their political subdivisions or instrumentalities 4—A foreign government or any of its political subdivisions, agencies, or instrumentalities 5—A corporation 6—A dealer in securities or commodities required to register in the United States, the District of Columbia, or a U.S. commonwealth or possession 7—A futures commission merchant registered with the Commodity Futures Trading Commission 8—A real estate investment trust 9—An entity registered at all times during the tax year under the Investment Company Act of 1940 10—A common trust fund operated by a bank under section 584(a) 11—A financial institution 12—A middleman known in the investment community as a nominee or custodian 13—A trust exempt from tax under section 664 or described in section 4947 Page 4 Form W -9 (Rev. 10-2018) The following chart shows types of payments that may be exempt from backup withholding. The chart applies to the exempt payees listed above, 1 through 13. IF the payment is for . . . THEN the payment is exempt for . . . Interest and dividend payments All exempt payees except for 7 Broker transactions Exempt payees 1 through 4 and 6 through 11 and all C corporations. S corporations must not enter an exempt payee code because they are exempt only for sales of noncovered securities acquired prior to 2012. Barter exchange transactions and patronage dividends Exempt payees 1 through 4 Payments over $600 required to be reported and direct sales over $5,0001 Generally, exempt payees 1 through 52 Payments made in settlement of payment card or third party network transactions Exempt payees 1 through 4 1 See Form 1099-MISC, Miscellaneous Income, and its instructions. 2 However, the following payments made to a corporation and reportable on Form 1099-MISC are not exempt from backup withholding: medical and health care payments, attorneys’ fees, gross proceeds paid to an attorney reportable under section 6045(f), and payments for services paid by a federal executive agency. Exemption from FATCA reporting code. The following codes identify payees that are exempt from reporting under FATCA. These codes apply to persons submitting this form for accounts maintained outside of the United States by certain foreign financial institutions. Therefore, if you are only submitting this form for an account you hold in the United States, you may leave this field blank. Consult with the person requesting this form if you are uncertain if the financial institution is subject to these requirements. A requester may indicate that a code is not required by providing you with a Form W-9 with “Not Applicable” (or any similar indication) written or printed on the line for a FATCA exemption code. A—An organization exempt from tax under section 501(a) or any individual retirement plan as defined in section 7701(a)(37) B—The United States or any of its agencies or instrumentalities C—A state, the District of Columbia, a U.S. commonwealth or possession, or any of their political subdivisions or instrumentalities D—A corporation the stock of which is regularly traded on one or more established securities markets, as described in Regulations section 1.1472-1(c)(1)(i) E—A corporation that is a member of the same expanded affiliated group as a corporation described in Regulations section 1.1472-1(c)(1)(i) F—A dealer in securities, commodities, or derivative financial instruments (including notional principal contracts, futures, forwards, and options) that is registered as such under the laws of the United States or any state G—A real estate investment trust H—A regulated investment company as defined in section 851 or an entity registered at all times during the tax year under the Investment Company Act of 1940 I—A common trust fund as defined in section 584(a) J— A bank as defined in section 581 K—A broker L—A trust exempt from tax under section 664 or described in section 4947(a)(1) M—A tax exempt trust under a section 403(b) plan or section 457(g) plan Note: You may wish to consult with the financial institution requesting this form to determine whether the FATCA code and/or exempt payee code should be completed. Line 5 Enter your address (number, street, and apartment or suite number). This is where the requester of this Form W-9 will mail your information returns. If this address differs from the one the requester already has on file, write NEW at the top. If a new address is provided, there is still a chance the old address will be used until the payor changes your address in their records. Line 6 Enter your city, state, and ZIP code. Part I. Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. If you are a resident alien and you do not have and are not eligible to get an SSN, your TIN is your IRS individual taxpayer identification number (ITIN). Enter it in the social security number box. If you do not have an ITIN, see How to get a TIN below. If you are a sole proprietor and you have an EIN, you may enter either your SSN or EIN. If you are a single-member LLC that is disregarded as an entity separate from its owner, enter the owner’s SSN (or EIN, if the owner has one). Do not enter the disregarded entity’s EIN. If the LLC is classified as a corporation or partnership, enter the entity’s EIN. Note: See What Name and Number To Give the Requester, later, for further clarification of name and TIN combinations. How to get a TIN. If you do not have a TIN, apply for one immediately. To apply for an SSN, get Form SS-5, Application for a Social Security Card, from your local SSA office or get this form online at www.SSA.gov. You may also get this form by calling 1-800-772-1213. Use Form W-7, Application for IRS Individual Taxpayer Identification Number, to apply for an ITIN, or Form SS-4, Application for Employer Identification Number, to apply for an EIN. You can apply for an EIN online by accessing the IRS website at www.irs.gov/Businesses and clicking on Employer Identification Number (EIN) under Starting a Business. Go to www.irs.gov/Forms to view, download, or print Form W- 7 and/or Form SS-4. Or, you can go to www.irs.gov/OrderForms to place an order and have Form W-7 and/or SS-4 mailed to you within 10 business days. If you are asked to complete Form W-9 but do not have a TIN, apply for a TIN and write “Applied For” in the space for the TIN, sign and date the form, and give it to the requester. For interest and dividend payments, and certain payments made with respect to readily tradable instruments, generally you will have 60 days to get a TIN and give it to the requester before you are subject to backup withholding on payments. The 60-day rule does not apply to other types of payments. You will be subject to backup withholding on all such payments until you provide your TIN to the requester. Note: Entering “Applied For” means that you have already applied for a TIN or that you intend to apply for one soon. Caution: A disregarded U.S. entity that has a foreign owner must use the appropriate Form W-8. Part II. Certification To establish to the withholding agent that you are a U.S. person, or resident alien, sign Form W-9. You may be requested to sign by the withholding agent even if item 1, 4, or 5 below indicates otherwise. For a joint account, only the person whose TIN is shown in Part I should sign (when required). In the case of a disregarded entity, the person identified on line 1 must sign. Exempt payees, see Exempt payee code, earlier. Signature requirements. Complete the certification as indicated in items 1 through 5 below. Page 5 Form W -9 (Rev. 10-2018) 1. Interest, dividend, and barter exchange accounts opened before 1984 and broker accounts considered active during 1983. You must give your correct TIN, but you do not have to sign the certification. 2. Interest, dividend, broker, and barter exchange accounts opened after 1983 and broker accounts considered inactive during 1983. You must sign the certification or backup withholding will apply. If you are subject to backup withholding and you are merely providing your correct TIN to the requester, you must cross out item 2 in the certification before signing the form. 3. Real estate transactions. You must sign the certification. You may cross out item 2 of the certification. 4. Other payments. You must give your correct TIN, but you do not have to sign the certification unless you have been notified that you have previously given an incorrect TIN. “Other payments” include payments made in the course of the requester’s trade or business for rents, royalties, goods (other than bills for merchandise), medical and health care services (including payments to corporations), payments to a nonemployee for services, payments made in settlement of payment card and third party network transactions, payments to certain fishing boat crew members and fishermen, and gross proceeds paid to attorneys (including payments to corporations). 5. Mortgage interest paid by you, acquisition or abandonment of secured property, cancellation of debt, qualified tuition program payments (under section 529), ABLE accounts (under section 529A), IRA, Coverdell ESA, Archer MSA or HSA contributions or distributions, and pension distributions. You must give your correct TIN, but you do not have to sign the certification. What Name and Number To Give the Requester For this type of account: Give name and EIN of: 14. Account with the Department of Agriculture in the name of a public entity (such as a state or local government, school district, or prison) that receives agricultural program payments The public entity 15. Grantor trust filing under the Form 1041 Filing Method or the Optional Form 1099 Filing Method 2 (see Regulations section 1.671-4(b)(2)(i)(B)) The trust 1 List first and circle the name of the person whose number you furnish. If only one person on a joint account has an SSN, that person’s number must be furnished. 2 Circle the minor’s name and furnish the minor’s SSN. 3 You must show your individual name and you may also enter your business or DBA name on the “Business name/disregarded entity” name line. You may use either your SSN or EIN (if you have one), but the IRS encourages you to use your SSN. 4 List first and circle the name of the trust, estate, or pension trust. (Do not furnish the TIN of the personal representative or trustee unless the legal entity itself is not designated in the account title.) Also see Special rules for partnerships, earlier. *Note: The grantor also must provide a Form W-9 to trustee of trust. Note: If no name is circled when more than one name is listed, the number will be considered to be that of the first name listed. Secure Your Tax Records From Identity Theft Identity theft occurs when someone uses your personal information such as your name, SSN, or other identifying information, without your permission, to commit fraud or other crimes. An identity thief may use your SSN to get a job or may file a tax return using your SSN to receive a refund. To reduce your risk: • Protect your SSN, • Ensure your employer is protecting your SSN, and • Be careful when choosing a tax preparer. If your tax records are affected by identity theft and you receive a notice from the IRS, respond right away to the name and phone number printed on the IRS notice or letter. If your tax records are not currently affected by identity theft but you think you are at risk due to a lost or stolen purse or wallet, questionable credit card activity or credit report, contact the IRS Identity Theft Hotline at 1-800-908-4490 or submit Form 14039. For more information, see Pub. 5027, Identity Theft Information for Taxpayers. Victims of identity theft who are experiencing economic harm or a systemic problem, or are seeking help in resolving tax problems that have not been resolved through normal channels, may be eligible for Taxpayer Advocate Service (TAS) assistance. You can reach TAS by calling the TAS toll-free case intake line at 1-877-777-4778 or TTY/TDD 1-800-829-4059. Protect yourself from suspicious emails or phishing schemes. Phishing is the creation and use of email and websites designed to mimic legitimate business emails and websites. The most common act is sending an email to a user falsely claiming to be an established legitimate enterprise in an attempt to scam the user into surrendering private information that will be used for identity theft. For this type of account: Give name and SSN of: 1. Individual The individual 2. Two or more individuals (joint account) other than an account maintained by an FFI The actual owner of the account or, if combined funds, the first individual on the account1 3. Two or more U.S. persons (joint account maintained by an FFI) Each holder of the account 4. Custodial account of a minor (Uniform Gift to Minors Act) The minor2 5. a. The usual revocable savings trust (grantor is also trustee) b. So-called trust account that is not a legal or valid trust under state law The grantor-trustee1 The actual owner1 6. Sole proprietorship or disregarded entity owned by an individual The owner3 7. Grantor trust filing under Optional Form 1099 Filing Method 1 (see Regulations section 1.671-4(b)(2)(i) (A)) The grantor* For this type of account: Give name and EIN of: 8. Disregarded entity not owned by an individual The owner 9. A valid trust, estate, or pension trust Legal entity4 10. Corporation or LLC electing corporate status on Form 8832 or Form 2553 The corporation 11. Association, club, religious, charitable, educational, or other tax- exempt organization The organization 12. Partnership or multi-member LLC The partnership 13. A broker or registered nominee The broker or nominee Page 6 Form W -9 (Rev. 10-2018) The IRS does not initiate contacts with taxpayers via emails. Also, the IRS does not request personal detailed information through email or ask taxpayers for the PIN numbers, passwords, or similar secret access information for their credit card, bank, or other financial accounts. If you receive an unsolicited email claiming to be from the IRS, forward this message to phishing@irs.gov. You may also report misuse of the IRS name, logo, or other IRS property to the Treasury Inspector General for Tax Administration (TIGTA) at 1-800-366-4484. You can forward suspicious emails to the Federal Trade Commission at spam@uce.gov or report them at www.ftc.gov/complaint. You can contact the FTC at www.ftc.gov/idtheft or 877-IDTHEFT (877-438-4338). If you have been the victim of identity theft, see www.IdentityTheft.gov and Pub. 5027. Visit www.irs.gov/IdentityTheft to learn more about identity theft and how to reduce your risk. Privacy Act Notice Section 6109 of the Internal Revenue Code requires you to provide your correct TIN to persons (including federal agencies) who are required to file information returns with the IRS to report interest, dividends, or certain other income paid to you; mortgage interest you paid; the acquisition or abandonment of secured property; the cancellation of debt; or contributions you made to an IRA, Archer MSA, or HSA. The person collecting this form uses the information on the form to file information returns with the IRS, reporting the above information. Routine uses of this information include giving it to the Department of Justice for civil and criminal litigation and to cities, states, the District of Columbia, and U.S. commonwealths and possessions for use in administering their laws. The information also may be disclosed to other countries under a treaty, to federal and state agencies to enforce civil and criminal laws, or to federal law enforcement and intelligence agencies to combat terrorism. You must provide your TIN whether or not you are required to file a tax return. Under section 3406, payers must generally withhold a percentage of taxable interest, dividend, and certain other payments to a payee who does not give a TIN to the payer. Certain penalties may also apply for providing false or fraudulent information. EJCDC® C-550, Notice to Proceed. Prepared and published 2013 by the Engineers Joint Contract Documents Committee. 00550 – 1 / 1 SECTION 00-550 NOTICE TO PROCEED Owner: CITY OF EDGEWATER Owner's Contract No.: 20-ES-004 Contractor: Contractor’s Project No.: Engineer: Engineer's Project No.: Project: Lime Tree Drive ADA Sidewalk Contract Name: Effective Date of Contract: TO CONTRACTOR: Owner hereby notifies Contractor that the Contract Times under the above Contract will commence to run on [_____________________, 20__]. On that date, Contractor shall start performing its obligations under the Contract Documents. No Work shall be done at the Site prior to such date. In accordance with the Agreement, the number of days to achieve Substantial Completion is _ninety (90)_______, and the number of days to achieve readiness for final payment is _one hundred twenty (120)_____________. Before starting any Work at the Site, Contractor must comply with the following: 1. No Special Conditions. Owner: CITY OF EDGEWATER Authorized Signature By: Title: Date Issued: Copy: Engineer EJCDC® C-610, Performance Bond Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. 00610 – 1 / 3 SECTION 00-610 PERFORMANCE BOND CONTRACTOR (name and address): SURETY (name and address of principal place of business): OWNER (name and address): City of Edgewater, Attn: City Clerk P.O. Box 100 Edgewater, FL 32132-100 CONSTRUCTION CONTRACT Effective Date of the Agreement: Amount: Description (name and location): 20-ES-004 “Lime Tree Drive ADA Sidewalk” in Edgewater, FL BOND Bond Number: Date (not earlier than the Effective Date of the Agreement of the Construction Contract): Amount: Modifications to this Bond Form: None See Paragraph 16 Surety and Contractor, intending to be legally bound hereby, subject to the terms set forth below, do each cause this Performance Bond to be duly executed by an authorized officer, agent, or representative. CONTRACTOR AS PRINCIPAL SURETY (seal) (seal) Contractor’s Name and Corporate Seal Surety’s Name and Corporate Seal By: By: Signature Signature (attach power of attorney) Print Name Print Name Title Title Attest: Attest: Signature Signature Title Title Notes: (1) Provide supplemental execution by any additional parties, such as joint venturers. (2) Any singular reference to Contractor, Surety, Owner, or other party shall be considered plural where applicable. EJCDC® C-610, Performance Bond Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. 00610 – 2 / 3 1. The Contractor and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to the Owner for the performance of the Construction Contract, which is incorporated herein by reference. 2. If the Contractor performs the Construction Contract, the Surety and the Contractor shall have no obligation under this Bond, except when applicable to participate in a conference as provided in Paragraph 3. 3. If there is no Owner Default under the Construction Contract, the Surety’s obligation under this Bond shall arise after: 3.1 The Owner first provides notice to the Contractor and the Surety that the Owner is considering declaring a Contractor Default. Such notice shall indicate whether the Owner is requesting a conference among the Owner, Contractor, and Surety to discuss the Contractor’s performance. If the Owner does not request a conference, the Surety may, within five (5) business days after receipt of the Owner’s notice, request such a conference. If the Surety timely requests a conference, the Owner shall attend. Unless the Owner agrees otherwise, any conference requested under this Paragraph 3.1 shall be held within ten (10) business days of the Surety’s receipt of the Owner’s notice. If the Owner, the Contractor, and the Surety agree, the Contractor shall be allowed a reasonable time to perform the Construction Contract, but such an agreement shall not waive the Owner’s right, if any, subsequently to declare a Contractor Default; 3.2 The Owner declares a Contractor Default, terminates the Construction Contract and notifies the Surety; and 3.3 The Owner has agreed to pay the Balance of the Contract Price in accordance with the terms of the Construction Contract to the Surety or to a contractor selected to perform the Construction Contract. 4. Failure on the part of the Owner to comply with the notice requirement in Paragraph 3.1 shall not constitute a failure to comply with a condition precedent to the Surety’s obligations, or release the Surety from its obligations, except to the extent the Surety demonstrates actual prejudice. 5. When the Owner has satisfied the conditions of Paragraph 3, the Surety shall promptly and at the Surety’s expense take one of the following actions: 5.1 Arrange for the Contractor, with the consent of the Owner, to perform and complete the Construction Contract; 5.2 Undertake to perform and complete the Construction Contract itself, through its agents or independent contractors; 5.3 Obtain bids or negotiated proposals from qualified contractors acceptable to the Owner for a contract for performance and completion of the Construction Contract, arrange for a contract to be prepared for execution by the Owner and a contractor selected with the Owners concurrence, to be secured with performance and payment bonds executed by a qualified surety equivalent to the bonds issued on the Construction Contract, and pay to the Owner the amount of damages as described in Paragraph 7 in excess of the Balance of the Contract Price incurred by the Owner as a result of the Contractor Default; or 5.4 Waive its right to perform and complete, arrange for completion, or obtain a new contractor, and with reasonable promptness under the circumstances: 5.4.1 After investigation, determine the amount for which it may be liable to the Owner and, as soon as practicable after the amount is determined, make payment to the Owner; or 5.4.2 Deny liability in whole or in part and notify the Owner, citing the reasons for denial. 6. If the Surety does not proceed as provided in Paragraph 5 with reasonable promptness, the Surety shall be deemed to be in default on this Bond seven days after receipt of an additional written notice from the Owner to the Surety demanding that the Surety perform its obligations under this Bond, and the Owner shall be entitled to enforce any remedy available to the Owner. If the Surety proceeds as provided in Paragraph 5.4, and the Owner refuses the payment or the Surety has denied liability, in whole or in part, without further notice the Owner shall be entitled to enforce any remedy available to the Owner. 7. If the Surety elects to act under Paragraph 5.1, 5.2, or 5.3, then the responsibilities of the Surety to the Owner shall not be greater than those of the Contractor under the Construction Contract, and the responsibilities of the Owner to the Surety shall not be greater than those of the Owner under the Construction Contract. Subject to the commitment by the Owner to pay the Balance of the Contract Price, the Surety is obligated, without duplication for: 7.1 the responsibilities of the Contractor for correction of defective work and completion of the Construction Contract; 7.2 additional legal, design professional, and delay costs resulting from the Contractor’s Default, and resulting from the actions or failure to act of the Surety under Paragraph 5; and 7.3 liquidated damages, or if no liquidated damages are specified in the Construction Contract, actual damages caused by delayed performance or non-performance of the Contractor. 8. If the Surety elects to act under Paragraph 5.1, 5.3, or 5.4, the Surety’s liability is limited to the amount of this Bond. 9. The Surety shall not be liable to the Owner or others for obligations of the Contractor that are unrelated to the Construction Contract, and the Balance of the Contract Price shall not be reduced or set off on account of any such unrelated obligations. No right of action shall accrue on this Bond to any person or entity other than the Owner or its heirs, executors, administrators, successors, and assigns. EJCDC® C-610, Performance Bond Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. 00610 – 3 / 3 10. The Surety hereby waives notice of any change, including changes of time, to the Construction Contract or to related subcontracts, purchase orders, and other obligations. 11. Any proceeding, legal or equitable, under this Bond may be instituted in any court of competent jurisdiction in the location in which the work or part of the work is located and shall be instituted within two years after a declaration of Contractor Default or within two years after the Contractor ceased working or within two years after the Surety refuses or fails to perform its obligations under this Bond, whichever occurs first. If the provisions of this paragraph are void or prohibited by law, the minimum periods of limitations available to sureties as a defense in the jurisdiction of the suit shall be applicable. 12. Notice to the Surety, the Owner, or the Contractor shall be mailed or delivered to the address shown on the page on which their signature appears. 13. When this Bond has been furnished to comply with a statutory or other legal requirement in the location where the construction was to be performed, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so furnished, the intent is that this Bond shall be construed as a statutory bond and not as a common law bond. 14. Definitions 14.1 Balance of the Contract Price: The total amount payable by the Owner to the Contractor under the Construction Contract after all proper adjustments have been made including allowance for the Contractor for any amounts received or to be received by the Owner in settlement of insurance or other claims for damages to which the Contractor is entitled, reduced by all valid and proper payments made to or on behalf of the Contractor under the Construction Contract. 14.2 Construction Contract: The agreement between the Owner and Contractor identified on the cover page, including all Contract Documents and changes made to the agreement and the Contract Documents. 14.3 Contractor Default: Failure of the Contractor, which has not been remedied or waived, to perform or otherwise to comply with a material term of the Construction Contract. 14.4 Owner Default: Failure of the Owner, which has not been remedied or waived, to pay the Contractor as required under the Construction Contract or to perform and complete or comply with the other material terms of the Construction Contract. 14.5 Contract Documents: All the documents that comprise the agreement between the Owner and Contractor. 15. If this Bond is issued for an agreement between a contractor and subcontractor, the term Contractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor. 16. Modifications to this Bond are as follows: N/A – No modifications SECTION 00-620 EJCDC® C-620 Contractor's Application for Payment © 2013 National Society of Professional Engineers for EJCDC. All rights reserved. Page 1 of 3 00620 - Part A Contractor's Application for Payment No. Application Application Date: Period: To From (Contractor):Via (Engineer): (Owner): Project:Contract: Owner's Contract No.:Contractor's Project No.:Engineer's Project No.: 1. ORIGINAL CONTRACT PRICE............................................................$ 2. Net change by Change Orders..................................................................$ 3. Current Contract Price (Line 1 ± 2).........................................................$ 4. TOTAL COMPLETED AND STORED TO DATE (Column F total on Progress Estimates)..................................................$ 5. RETAINAGE: a.10%X Work Completed.........$ b.50%X Stored Material............$ c.Total Retainage (Line 5.a + Line 5.b).............................$ 6. AMOUNT ELIGIBLE TO DATE (Line 4 - Line 5.c).............................$ 7. LESS PREVIOUS PAYMENTS (Line 6 from prior Application)........$ 8. AMOUNT DUE THIS APPLICATION...................................................$ 9. BALANCE TO FINISH, PLUS RETAINAGE (Column G total on Progress Estimates + Line 5.c above).....................$ Contractor's Certification Payment of:$ is recommended by: Payment of:$ is approved by: Contractor Signature By:Date: Approved by: CHANGE ORDERS (Date) (Date)(Engineer) (Owner) NET CHANGE BY (Line 8 or other - attach explanation of the other amount) (Date) Funding or Financing Entity (if applicable) Number Deductions (Line 8 or other - attach explanation of the other amount) TOTALS 20-ES-004 Lime Tree Drive ADA Sidewalk Additions Lime Tree Drive ADA Sidewalk City of Edgewater Attn: City Engineer (rcoslow@cityofedgewater.org) Approved Change Orders 20-ES-004 Application For Payment Change Order Summary The undersigned Contractor certifies, to the best of its knowledge, the following: (1) All previous progress payments received from Owner on account of Work done under the Contract have been applied on account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior Applications for Payment; (2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this Application for Payment, will pass to Owner at time of payment free and clear of all Liens, security interests, and encumbrances (except such as are covered by a bond acceptable to Owner indemnifying Owner against any such Liens, security interest, or encumbrances); and (3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not defective. EJCDC® C-620 Contractor's Application for Payment © 2013 National Society of Professional Engineers for EJCDC. All rights reserved. Page 2 of 3 00620 - Part B Progress Estimate - Unit Price Work Contractor's Application For (Contract):Application Number: Application Period:Application Date: Item 1 6ft x 4" Sidewalk w/ 6x6 Thickened Edges (Detail A/Sht 1) [430LF Shown]450 LF 2 6ft x 6" Sidewalk w/ 8x6 Thickened Edges & (4)#4 Rebar (Detail B/Sht 1) [1,412LF Shown]1430 LF 3 6ft x 6" Sidewalk w/ (1)8x6 Thickened Edge & (1)12x4 Monolithic Footer & (5)#4 Rebar (Detail C/Sht 1) [650LF Shown]700 LF 4 Bulk Concrete (Driveways, Flumes, etc.) [6.4CY Shown]10 CY 5 24" ADA Detectable Warning Surface [12 sqft Shown]20 SF 6 Type C Inlet, <6ft Depth [3 Shown]3 EA 7 Yard Drain 12" Square HDPE or CPVC [4 Shown]4 EA 8 U-Endwall Mitered End Section on 12" HDPE @ 4:1 Slope [4 Shown]4 EA 9 12" HDPE, ADS N-12 or equivalent, Perforated w/ Filter Fabric or Solid (per plans) [230LF Shown]250 LF 10 Fill Slope on Pond Bank, 4:1@+/-5-6ft Depth, 650LF Non- Structural Fill (Generally Sandy with Max 30% clay or fines & Max 20% vegative matter <1" dimension, Top 6" shall be finely graded sandy material) [1,300CY Shown] 1800 CY 11 Turbidity, Erosion, & Sedimentation Control 1 LS 12 Final Grading, including Shallow Swale Cration 1 LS 13 Sod, Bahia or St. Augustine (Match Existing) on Fill Slope & Restoration 4000 SY 14 Remove, Secure, & Reinstall Residential Property Within Work Zone As Needed (e.g. Irrigation System Components, Landscape Specimens, Mailboxes, Fencing, Etc.) 1 LS Base Bid Totals Bid Alt 1 City-Provided Fill Material and Drainage Pipe Alt-9.1 Install City-provided storm pipe 12" PVC C-900 in lieu of Item 9. 12" HDPE 250 LF Alt-10.1 Install City-provided Fill Material from Stockpile location(s) within 5 miles of project in lieu of Item 10. Fill Slope w/ Contractor-provided material 1800 CY Bid Alt 1 Total Base Bid + Bid Alt 1 Total 20-ES-004 Lime Tree Drive ADA Sidewalk Description % (F / B) Bid Item No. B C D E FA Balance to Finish (B - F) Contract Information Value of Work Installed to Date Materials Presently Stored (not in C) Total Completed and Stored to Date (D + E) Item Quantity Units Unit Price Total Value of Item ($) Estimated Quantity Installed EJCDC® C-620 Contractor's Application for Payment © 2013 National Society of Professional Engineers for EJCDC. All rights reserved. Page 3 of 3 00620 - Part C Stored Material Summary Contractor's Application For (Contract):Application Number: Application Period:Application Date: B E G Totals 20-ES-004 Lime Tree Drive ADA Sidewalk D F Stored Previously Incorporated in Work Date Placed into Storage (Month/Year) Amount ($) Date (Month/ Year) Amount ($) Materials Remaining in Storage ($) (D + E - F) Amount Stored this Month ($) Subtotal Amount Completed and Stored to Date (D + E) Supplier Invoice No. Submittal No. (with Specification Section No.) A C Bid Item No. Storage Location Description of Materials or Equipment Stored EJCDC® C-625, Certificate of Substantial Completion. Prepared and published 2013 by the Engineers Joint Contract Documents Committee. 00625 – 1 / 1 SECTION 00-625 CERTIFICATE OF SUBSTANTIAL COMPLETION Owner: CITY OF EDGEWATER Owner's Contract No.: 20-ES-004 Contractor: Contractor’s Project No.: Engineer: Engineer's Project No.: Project: Lime Tree Drive ADA Sidewalk Contract Name: This Certificate of Substantial Completion applies to: All Work The following specified portions of the Work: Date of Substantial Completion The Work to which this Certificate applies has been inspected by authorized representatives of Owner, Contractor, and Engineer, and found to be substantially complete. The Date of Substantial Completion of the Work or portion thereof designated above is hereby established, subject to the provisions of the Contract pertaining to Substantial Completion. The date of Substantial Completion in the final Certificate of Substantial Completion marks the commencement of the contractual correction period and applicable warranties required by the Contract. A punch list of items to be completed or corrected is attached to this Certificate. This list may not be all-inclusive, and the failure to include any items on such list does not alter the responsibility of the Contractor to complete all Work in accordance with the Contract. The responsibilities between Owner and Contractor for security, operation, safety, maintenance, heat, utilities, insurance, and warranties upon Owner's use or occupancy of the Work shall be as provided in the Contract, except as amended as follows: Amendments to Owner's responsibilities: None As follows Amendments to Contractor's responsibilities: None As follows: The following documents are attached to and made a part of this Certificate: 1. Punch List, dated ________________ This Certificate does not constitute an acceptance of Work not in accordance with the Contract Documents, nor is it a release of Contractor's obligation to complete the Work in accordance with the Contract. EXECUTED BY ENGINEER: RECEIVED: RECEIVED: By: By: By: (Authorized signature) Owner (Authorized Signature) Contractor (Authorized Signature) Title: Title: Title: Date: Date: Date: EJCDC® C-626, Notice of Acceptability of Work Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. 00626 – 1 / 2 SECTION 00-626 NOTICE OF ACCEPTABILITY OF WORK PROJECT: LIME TREE DRIVE ADA SIDEWALK OWNER: CITY OF EDGEWATER CONTRACTOR: OWNER’S CONSTRUCTION CONTRACT IDENTIFICATION: 20-ES-004 EFFECTIVE DATE OF THE CONSTRUCTION CONTRACT: ENGINEER: NOTICE DATE: To: Owner And To: Contractor From: Engineer The Engineer hereby gives notice to the above Owner and Contractor that Engineer has recommended final payment of Contractor, and that the Work furnished and performed by Contractor under the above Construction Contract is acceptable, expressly subject to the provisions of the related Contract Documents, and the following terms and conditions of this Notice: CONDITIONS OF NOTICE OF ACCEPTABILITY OF WORK The Notice of Acceptability of Work (“Notice”) is expressly made subject to the following terms and conditions to which all those who receive said Notice and rely thereon agree: 1. This Notice is given with the skill and care ordinarily used by members of the engineering profession practicing under similar conditions at the same time and in the same locality. 2. This Notice reflects and is an expression of the Engineer’s professional opinion. 3. This Notice is given as to the best of Engineer’s knowledge, information, and belief as of the Notice Date. EJCDC® C-626, Notice of Acceptability of Work Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. 00626 – 2 / 2 4. This Notice is based entirely on and expressly limited by the scope of services Engineer has been employed by Owner to perform or furnish during construction of the Project (including observation of the Contractor’s work) under Engineer’s Agreement with Owner, and applies only to facts that are within Engineer’s knowledge or could reasonably have been ascertained by Engineer as a result of carrying out the responsibilities specifically assigned to Engineer under such Agreement. 5. This Notice is not a guarantee or warranty of Contractor’s performance under the Construction Contract, an acceptance of Work that is not in accordance with the related Contract Documents, including but not limited to defective Work discovered after final inspection, nor an assumption of responsibility for any failure of Contractor to furnish and perform the Work thereunder in accordance with the Construction Contract Documents, or to otherwise comply with the Construction Contract Documents or the terms of any special guarantees specified therein. 6. This Notice does not relieve Contractor of any surviving obligations under the Construction Contract, and is subject to Owner’s reservations of rights with respect to completion and final payment. 7. By: Title: Dated: 00630 - 1 / 2 SECTION 00-630 CONTRACTOR’S FINAL RELEASE OF LIEN & CONSENT OF SURETY 1) CONTRACTOR’S RELEASE OF LIEN Before me the undersigned authority in said County and State, appeared (print name)____________________ who, being first duly sworn, deposes and says that he is (corporate title)______________________________of (corporate name)___________________________, a company and/or corporation authorized to do business under the laws of Florida, which is the Contractor on the Contract described as: (contract name & no.) “Lime Tree Drive ADA Sidewalk” / 20-ES-004 dated the ___ day of ______________, 20___, that the said deponent is duly authorized to make this affidavit by resolution of the Board of Directors of said company and/or corporation; that deponent knows of his own knowledge that said Contract has been complied with in every particular by said Contractor and that all parts of the work have been approved by the Owner’s Engineers; that there are no bills remaining unpaid for labor, material, or otherwise, in connection with said Contract and work, and that there are no suits pending against the undersigned as Contractor or anyone in connection with the work done and materials furnished or otherwise under said Contract. Deponent further says that the final estimate which has been submitted to the Owner simultaneously with the making of the affidavit constitutes all claims and demands against the Owner on account of said Contract or otherwise, and the acceptance of the sum specified in said final estimate will operate as full and final release and discharge of the Owner from any further claims, demands or compensation by Contractor under the above Contract. Deponent further agrees that all guarantees under this Contract shall be in full force from the date of this release as spelled out in the Contract Documents. Sworn to and subscribed to before me this _______day of ___________________. 20____. _______________________________________ _______________________________ Notary Public My Commission Expires ___________ 00630 - 2 / 2 2) CONSENT OF SURETY FOR FINAL PAYMENT We, the ___________________having heretofore executed a Performance Bond for the above- mentioned Contractor covered Project and Section as described above in the sum of ____________________________________dollars ($_______________________), hereby agree that the Owner may make full payment of the final estimate, including the retained percentage, to said Contractor. It is fully understood that the granting of the right to the Owner to make payment of the final estimate to said Contractor and/or his assigns, shall in no way relieve the surety company of its obligations under its bond, as set forth in the Specifications, Contract and Bond pertaining to the above Project. IN WITNESS WHEREOF, the ______________________________has caused this instrument to be executed o its behalf by its ___________________________and/or its duly authorized attorney in fact, and its corporate seal to be hereunto affixed, all of this _______ day of _______________, A.D., 20_____. ________________________ Surety Company ________________________ Attorney in Fact (Power of Attorney must be attached if executed by Attorney in Fact) STATE OF FLORIDA COUNTY OF ____________________ Before me the undersigned authority, personally appeared to me well known as the person described in and who executed the foregoing instrument in the name of ___________________and/or authority to execute the same on behalf of said ________________________, a corporation . IN WITNESS WHEREOF, I have hereunto set my hand and official seal at __________________ this ________day of _______________________, ________________________ Notary Public END OF SECTION EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.    00700 –  1 / 73    SECTION 00‐700  STANDARD GENERAL CONDITIONS  OF THE CONSTRUCTION CONTRACT          NOTE: This Section 00‐700 is intended to be a verbatim copy of EJCDC C‐700 (Rev 1) Standard General  Conditions of the Construction Contract © 2013 National Society of Professional Engineers, American  Council of Engineering Companies, and American Society of Civil Engineers. Any and all changes to the  requirements herein are presented in Section 00‐800 Supplementary Conditions.         EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.    00700 –  2 / 73      Copyright © 2013:    National Society of Professional Engineers  1420 King Street, Alexandria, VA 22314‐2794  (703) 684‐2882  www.nspe.org    American Council of Engineering Companies  1015 15th Street N.W., Washington, DC 20005  (202) 347‐7474  www.acec.org    American Society of Civil Engineers  1801 Alexander Bell Drive, Reston, VA 20191‐4400  (800) 548‐2723  www.asce.org        The copyright for this document is owned jointly by the three sponsoring organizations listed above.   The National Society of Professional Engineers is the Copyright Administrator for the EJCDC documents;  please direct all inquiries regarding EJCDC copyrights to NSPE.    NOTE: EJCDC publications may be purchased at www.ejcdc.org, or from any of the sponsoring  organizations above.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.          00700 –  3 / 73  SECTION 00‐700  STANDARD GENERAL CONDITIONS OF THE  CONSTRUCTION CONTRACT    TABLE OF CONTENTS  Page  ARTICLE 1 – Definitions and Terminology ....................................................................................... 8  1.01 Defined Terms ........................................................................................................................ 8  1.02 Terminology ......................................................................................................................... 12  ARTICLE 2 – Preliminary Matters .................................................................................................. 13  2.01 Delivery of Bonds and Evidence of Insurance ...................................................................... 13  2.02 Copies of Documents ........................................................................................................... 13  2.03 Before Starting Construction ............................................................................................... 13  2.04 Preconstruction Conference; Designation of Authorized Representatives ......................... 14  2.05 Initial Acceptance of Schedules ........................................................................................... 14  2.06 Electronic Transmittals ......................................................................................................... 14  ARTICLE 3 – Documents: Intent, Requirements, Reuse ................................................................ 15  3.01 Intent .................................................................................................................................... 15  3.02 Reference Standards ............................................................................................................ 15  3.03 Reporting and Resolving Discrepancies ............................................................................... 16  3.04 Requirements of the Contract Documents .......................................................................... 16  3.05 Reuse of Documents ............................................................................................................ 17  ARTICLE 4 – Commencement and Progress of the Work ............................................................. 17  4.01 Commencement of Contract Times; Notice to Proceed ...................................................... 17  4.02 Starting the Work ................................................................................................................. 17  4.03 Reference Points .................................................................................................................. 17  4.04 Progress Schedule ................................................................................................................ 18  4.05 Delays in Contractor’s Progress ........................................................................................... 18  ARTICLE 5 – Availability of Lands; Subsurface and Physical Conditions; Hazardous Environmental  Conditions ..................................................................................................................................... 19  5.01 Availability of Lands ............................................................................................................. 19  5.02 Use of Site and Other Areas ................................................................................................. 19  5.03 Subsurface and Physical Conditions ..................................................................................... 20  5.04 Differing Subsurface or Physical Conditions ........................................................................ 21  5.05 Underground Facilities ......................................................................................................... 22  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.          00700 –  4 / 73  5.06 Hazardous Environmental Conditions at Site....................................................................... 24  ARTICLE 6 – Bonds and Insurance ................................................................................................. 26  6.01 Performance, Payment, and Other Bonds ........................................................................... 26  6.02 Insurance—General Provisions ............................................................................................ 26  6.03 Contractor’s Insurance ......................................................................................................... 28  6.04 Owner’s Liability Insurance .................................................................................................. 30  6.05 Property Insurance ............................................................................................................... 30  6.06 Waiver of Rights ................................................................................................................... 32  6.07 Receipt and Application of Property Insurance Proceeds ................................................... 33  ARTICLE 7 – Contractor’s Responsibilities .................................................................................... 33  7.01 Supervision and Superintendence ....................................................................................... 33  7.02 Labor; Working Hours .......................................................................................................... 33  7.03 Services, Materials, and Equipment ..................................................................................... 34  7.04 “Or Equals” ........................................................................................................................... 34  7.05 Substitutes ........................................................................................................................... 35  7.06 Concerning Subcontractors, Suppliers, and Others ............................................................. 37  7.07 Patent Fees and Royalties .................................................................................................... 38  7.08 Permits ................................................................................................................................. 39  7.09 Taxes .................................................................................................................................... 39  7.10 Laws and Regulations ........................................................................................................... 39  7.11 Record Documents ............................................................................................................... 40  7.12 Safety and Protection ........................................................................................................... 40  7.13 Safety Representative .......................................................................................................... 41  7.14 Hazard Communication Programs ....................................................................................... 41  7.15 Emergencies ......................................................................................................................... 41  7.16 Shop Drawings, Samples, and Other Submittals .................................................................. 41  7.17 Contractor’s General Warranty and Guarantee................................................................... 43  7.18 Indemnification .................................................................................................................... 44  7.19 Delegation of Professional Design Services ......................................................................... 45  ARTICLE 8 – Other Work at the Site .............................................................................................. 45  8.01 Other Work .......................................................................................................................... 45  8.02 Coordination ........................................................................................................................ 46  8.03 Legal Relationships ............................................................................................................... 46  ARTICLE 9 – Owner’s Responsibilities ........................................................................................... 47  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.          00700 –  5 / 73  9.01 Communications to Contractor ............................................................................................ 47  9.02 Replacement of Engineer ..................................................................................................... 47  9.03 Furnish Data ......................................................................................................................... 48  9.04 Pay When Due ...................................................................................................................... 48  9.05 Lands and Easements; Reports, Tests, and Drawings .......................................................... 48  9.06 Insurance .............................................................................................................................. 48  9.07 Change Orders ...................................................................................................................... 48  9.08 Inspections, Tests, and Approvals ........................................................................................ 48  9.09 Limitations on Owner’s Responsibilities .............................................................................. 48  9.10 Undisclosed Hazardous Environmental Condition ............................................................... 48  9.11 Evidence of Financial Arrangements .................................................................................... 48  9.12 Safety Programs ................................................................................................................... 48  ARTICLE 10 – Engineer’s Status During Construction ................................................................... 49  10.01 Owner’s Representative ....................................................................................................... 49  10.02 Visits to Site .......................................................................................................................... 49  10.03 Project Representative ......................................................................................................... 49  10.04 Rejecting Defective Work ..................................................................................................... 49  10.05 Shop Drawings, Change Orders and Payments .................................................................... 49  10.06 Determinations for Unit Price Work .................................................................................... 50  10.07 Decisions on Requirements of Contract Documents and Acceptability of Work ................ 50  10.08 Limitations on Engineer’s Authority and Responsibilities .................................................... 50  10.09 Compliance with Safety Program ......................................................................................... 51  ARTICLE 11 – Amending the Contract Documents; Changes in the Work.................................... 51  11.01 Amending and Supplementing Contract Documents .......................................................... 51  11.02 Owner‐Authorized Changes in the Work ............................................................................. 51  11.03 Unauthorized Changes in the Work ..................................................................................... 52  11.04 Change of Contract Price ..................................................................................................... 52  11.05 Change of Contract Times .................................................................................................... 53  11.06 Change Proposals ................................................................................................................. 53  11.07 Execution of Change Orders ................................................................................................. 54  11.08 Notification to Surety ........................................................................................................... 54  ARTICLE 12 – Claims ...................................................................................................................... 55  12.01 Claims ................................................................................................................................... 55  ARTICLE 13 – Cost of the Work; Allowances; Unit Price Work ..................................................... 56  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.          00700 –  6 / 73  13.01 Cost of the Work .................................................................................................................. 56  13.02 Allowances ........................................................................................................................... 58  13.03 Unit Price Work .................................................................................................................... 59  ARTICLE 14 – Tests and Inspections; Correction, Removal or Acceptance of Defective Work .... 59  14.01 Access to Work ..................................................................................................................... 59  14.02 Tests, Inspections, and Approvals ........................................................................................ 60  14.03 Defective Work..................................................................................................................... 60  14.04 Acceptance of Defective Work ............................................................................................. 61  14.05 Uncovering Work ................................................................................................................. 61  14.06 Owner May Stop the Work .................................................................................................. 62  14.07 Owner May Correct Defective Work .................................................................................... 62  ARTICLE 15 – Payments to Contractor; Set‐Offs; Completion; Correction Period ....................... 63  15.01 Progress Payments ............................................................................................................... 63  15.02 Contractor’s Warranty of Title ............................................................................................. 66  15.03 Substantial Completion ........................................................................................................ 66  15.04 Partial Use or Occupancy ..................................................................................................... 67  15.05 Final Inspection .................................................................................................................... 67  15.06 Final Payment ....................................................................................................................... 67  15.07 Waiver of Claims .................................................................................................................. 69  15.08 Correction Period ................................................................................................................. 69  ARTICLE 16 – Suspension of Work and Termination .................................................................... 70  16.01 Owner May Suspend Work .................................................................................................. 70  16.02 Owner May Terminate for Cause ......................................................................................... 70  16.03 Owner May Terminate For Convenience ............................................................................. 71  16.04 Contractor May Stop Work or Terminate ............................................................................ 71  ARTICLE 17 – Final Resolution of Disputes ................................................................................... 72  17.01 Methods and Procedures ..................................................................................................... 72  ARTICLE 18 – Miscellaneous ......................................................................................................... 72  18.01 Giving Notice ........................................................................................................................ 72  18.02 Computation of Times .......................................................................................................... 72  18.03 Cumulative Remedies .......................................................................................................... 72  18.04 Limitation of Damages ......................................................................................................... 73  18.05 No Waiver ............................................................................................................................ 73  18.06 Survival of Obligations ......................................................................................................... 73  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.          00700 –  7 / 73  18.07 Controlling Law .................................................................................................................... 73  18.08 Headings ............................................................................................................................... 73    EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  8 / 73    ARTICLE 1 – DEFINITIONS AND TERMINOLOGY  1.01 Defined Terms  A. Wherever used in the Bidding Requirements or Contract Documents, a term printed with  initial capital letters, including the term’s singular and plural forms, will have the meaning  indicated in the definitions below. In addition to terms specifically defined, terms with  initial capital letters in the Contract Documents include references to identified articles and  paragraphs, and the titles of other documents or forms.  1. Addenda—Written or graphic instruments issued prior to the opening of Bids which  clarify, correct, or change the Bidding Requirements or the proposed Contract  Documents.  2. Agreement—The written instrument, executed by Owner and Contractor, that sets  forth the Contract Price and Contract Times, identifies the parties and the Engineer,  and designates the specific items that are Contract Documents.  3. Application for Payment—The form acceptable to Engineer which is to be used by  Contractor during the course of the Work in requesting progress or final payments and  which is to be accompanied by such supporting documentation as is required by the  Contract Documents.  4. Bid—The offer of a Bidder submitted on the prescribed form setting forth the prices  for the Work to be performed.  5. Bidder—An individual or entity that submits a Bid to Owner.  6. Bidding Documents—The Bidding Requirements, the proposed Contract Documents,  and all Addenda.  7. Bidding Requirements—The advertisement or invitation to bid, Instructions to Bidders,  Bid Bond or other Bid security, if any, the Bid Form, and the Bid with any attachments.  8. Change Order—A document which is signed by Contractor and Owner and authorizes  an addition, deletion, or revision in the Work or an adjustment in the Contract Price or  the Contract Times, or other revision to the Contract, issued on or after the Effective  Date of the Contract.  9. Change Proposal—A written request by Contractor, duly submitted in compliance with  the procedural requirements set forth herein, seeking an adjustment in Contract Price  or Contract Times, or both; contesting an initial decision by Engineer concerning the  requirements of the Contract Documents or the acceptability of Work under the  Contract Documents; challenging a set‐off against payments due; or seeking other  relief with respect to the terms of the Contract.  10. Claim—(a) A demand or assertion by Owner directly to Contractor, duly submitted in  compliance with the procedural requirements set forth herein: seeking an adjustment  of Contract Price or Contract Times, or both; contesting an initial decision by Engineer  concerning the requirements of the Contract Documents or the acceptability of Work  under the Contract Documents; contesting Engineer’s decision regarding a Change  Proposal; seeking resolution of a contractual issue that Engineer has declined to  address; or seeking other relief with respect to the terms of the Contract; or (b) a  demand or assertion by Contractor directly to Owner, duly submitted in compliance  with the procedural requirements set forth herein, contesting Engineer’s decision  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  9 / 73    regarding a Change Proposal; or seeking resolution of a contractual issue that Engineer  has declined to address. A demand for money or services by a third party is not a  Claim.  11. Constituent of Concern—Asbestos, petroleum, radioactive materials, polychlorinated  biphenyls (PCBs), hazardous waste, and any substance, product, waste, or other  material of any nature whatsoever that is or becomes listed, regulated, or addressed  pursuant to (a) the Comprehensive Environmental Response, Compensation and  Liability Act, 42 U.S.C. §§9601 et seq. (“CERCLA”); (b) the Hazardous Materials  Transportation Act, 49 U.S.C. §§5101 et seq.; (c) the Resource Conservation and  Recovery Act, 42 U.S.C. §§6901 et seq. (“RCRA”); (d) the Toxic Substances Control Act,  15 U.S.C. §§2601 et seq.; (e) the Clean Water Act, 33 U.S.C. §§1251 et seq.; (f) the  Clean Air Act, 42 U.S.C. §§7401 et seq.; or (g) any other federal, state, or local statute,  law, rule, regulation, ordinance, resolution, code, order, or decree regulating, relating  to, or imposing liability or standards of conduct concerning, any hazardous, toxic, or  dangerous waste, substance, or material.  12. Contract—The entire and integrated written contract between the Owner and  Contractor concerning the Work.  13. Contract Documents—Those items so designated in the Agreement, and which  together comprise the Contract.  14. Contract Price—The money that Owner has agreed to pay Contractor for completion  of the Work in accordance with the Contract Documents. .  15. Contract Times—The number of days or the dates by which Contractor shall: (a)  achieve Milestones, if any; (b) achieve Substantial Completion; and (c) complete the  Work.  16. Contractor—The individual or entity with which Owner has contracted for  performance of the Work.  17. Cost of the Work—See Paragraph 13.01 for definition.  18. Drawings—The part of the Contract that graphically shows the scope, extent, and  character of the Work to be performed by Contractor.  19. Effective Date of the Contract—The date, indicated in the Agreement, on which the  Contract becomes effective.  20. Engineer—The individual or entity named as such in the Agreement.  21. Field Order—A written order issued by Engineer which requires minor changes in the  Work but does not change the Contract Price or the Contract Times.  22. Hazardous Environmental Condition—The presence at the Site of Constituents of  Concern in such quantities or circumstances that may present a danger to persons or  property exposed thereto.  The presence at the Site of materials that are necessary for  the execution of the Work, or that are to be incorporated in the Work, and that are  controlled and contained pursuant to industry practices, Laws and Regulations, and  the requirements of the Contract, does not establish a Hazardous Environmental  Condition.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  10 / 73    23. Laws and Regulations; Laws or Regulations—Any and all applicable laws, statutes,  rules, regulations, ordinances, codes, and orders of any and all governmental bodies,  agencies, authorities, and courts having jurisdiction.  24. Liens—Charges, security interests, or encumbrances upon Contract‐related funds, real  property, or personal property.  25. Milestone—A principal event in the performance of the Work that the Contract  requires Contractor to achieve by an intermediate completion date or by a time prior  to Substantial Completion of all the Work.  26. Notice of Award—The written notice by Owner to a Bidder of Owner’s acceptance of  the Bid.  27. Notice to Proceed—A written notice by Owner to Contractor fixing the date on which  the Contract Times will commence to run and on which Contractor shall start to  perform the Work.  28. Owner—The individual or entity with which Contractor has contracted regarding the  Work, and which has agreed to pay Contractor for the performance of the Work,  pursuant to the terms of the Contract.  29. Progress Schedule—A schedule, prepared and maintained by Contractor, describing  the sequence and duration of the activities comprising the Contractor’s plan to  accomplish the Work within the Contract Times.  30. Project—The total undertaking to be accomplished for Owner by engineers,  contractors, and others, including planning, study, design, construction, testing,  commissioning, and start‐up, and of which the Work to be performed under the  Contract Documents is a part.  31. Project Manual—The written documents prepared for, or made available for,  procuring and constructing the Work, including but not limited to the Bidding  Documents or other construction procurement documents, geotechnical and existing  conditions information, the Agreement, bond forms, General Conditions,  Supplementary Conditions, and Specifications. The contents of the Project Manual  may be bound in one or more volumes.  32. Resident Project Representative—The authorized representative of Engineer assigned  to assist Engineer at the Site. As used herein, the term Resident Project Representative  or “RPR” includes any assistants or field staff of Resident Project Representative.  33. Samples—Physical examples of materials, equipment, or workmanship that are  representative of some portion of the Work and that establish the standards by which  such portion of the Work will be judged.  34. Schedule of Submittals—A schedule, prepared and maintained by Contractor, of  required submittals and the time requirements for Engineer’s review of the submittals  and the performance of related construction activities.  35. Schedule of Values—A schedule, prepared and maintained by Contractor, allocating  portions of the Contract Price to various portions of the Work and used as the basis for  reviewing Contractor’s Applications for Payment.  36. Shop Drawings—All drawings, diagrams, illustrations, schedules, and other data or  information that are specifically prepared or assembled by or for Contractor and  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  11 / 73    submitted by Contractor to illustrate some portion of the Work.  Shop Drawings,  whether approved or not, are not Drawings and are not Contract Documents.  37. Site—Lands or areas indicated in the Contract Documents as being furnished by Owner  upon which the Work is to be performed, including rights‐of‐way and easements, and  such other lands furnished by Owner which are designated for the use of Contractor.  38. Specifications—The part of the Contract that consists of written requirements for  materials, equipment, systems, standards, and workmanship as applied to the Work,  and certain administrative requirements and procedural matters applicable to the  Work.  39. Subcontractor—An individual or entity having a direct contract with Contractor or with  any other Subcontractor for the performance of a part of the Work.  40. Substantial Completion—The time at which the Work (or a specified part thereof) has  progressed to the point where, in the opinion of Engineer, the Work (or a specified  part thereof) is sufficiently complete, in accordance with the Contract Documents, so  that the Work (or a specified part thereof) can be utilized for the purposes for which it  is intended. The terms “substantially complete” and “substantially completed” as  applied to all or part of the Work refer to Substantial Completion thereof.  41. Successful Bidder—The Bidder whose Bid the Owner accepts, and to which the Owner  makes an award of contract, subject to stated conditions.  42. Supplementary Conditions—The part of the Contract that amends or supplements  these General Conditions.  43. Supplier—A manufacturer, fabricator, supplier, distributor, materialman, or vendor  having a direct contract with Contractor or with any Subcontractor to furnish materials  or equipment to be incorporated in the Work by Contractor or a Subcontractor.  44. Technical Data—Those items expressly identified as Technical Data in the  Supplementary Conditions, with respect to either (a) subsurface conditions at the Site,  or physical conditions relating to existing surface or subsurface structures at the Site  (except Underground Facilities) or (b) Hazardous Environmental Conditions at the Site.  If no such express identifications of Technical Data have been made with respect to  conditions at the Site, then the data contained in boring logs, recorded measurements  of subsurface water levels, laboratory test results, and other factual, objective  information regarding conditions at the Site that are set forth in any geotechnical or  environmental report prepared for the Project and made available to Contractor are  hereby defined as Technical Data with respect to conditions at the Site under  Paragraphs 5.03, 5.04, and 5.06.  45. Underground Facilities—All underground pipelines, conduits, ducts, cables, wires,  manholes, vaults, tanks, tunnels, or other such facilities or attachments, and any  encasements containing such facilities, including but not limited to those that convey  electricity, gases, steam, liquid petroleum products, telephone or other  communications, fiber optic transmissions, cable television, water, wastewater, storm  water, other liquids or chemicals, or traffic or other control systems.  46. Unit Price Work—Work to be paid for on the basis of unit prices.  47. Work—The entire construction or the various separately identifiable parts thereof  required to be provided under the Contract Documents. Work includes and is the  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  12 / 73    result of performing or providing all labor, services, and documentation necessary to  produce such construction; furnishing, installing, and incorporating all materials and  equipment into such construction; and may include related services such as testing,  start‐up, and commissioning, all as required by the Contract Documents.  48. Work Change Directive—A written directive to Contractor issued on or after the  Effective Date of the Contract, signed by Owner and recommended by Engineer,  ordering an addition, deletion, or revision in the Work.  1.02 Terminology  A. The words and terms discussed in the following paragraphs are not defined but, when used  in the Bidding Requirements or Contract Documents, have the indicated meaning.  B. Intent of Certain Terms or Adjectives:  1. The Contract Documents include the terms “as allowed,” “as approved,” “as ordered,”  “as directed” or terms of like effect or import to authorize an exercise of professional  judgment by Engineer. In addition, the adjectives “reasonable,” “suitable,”  “acceptable,” “proper,” “satisfactory,” or adjectives of like effect or import are used to  describe an action or determination of Engineer as to the Work. It is intended that  such exercise of professional judgment, action, or determination will be solely to  evaluate, in general, the Work for compliance with the information in the Contract  Documents and with the design concept of the Project as a functioning whole as  shown or indicated in the Contract Documents (unless there is a specific statement  indicating otherwise). The use of any such term or adjective is not intended to and  shall not be effective to assign to Engineer any duty or authority to supervise or direct  the performance of the Work, or any duty or authority to undertake responsibility  contrary to the provisions of Article 10 or any other provision of the Contract  Documents.  C. Day:  1. The word “day” means a calendar day of 24 hours measured from midnight to the next  midnight.  D. Defective:  1. The word “defective,” when modifying the word “Work,” refers to Work that is  unsatisfactory, faulty, or deficient in that it:  a. does not conform to the Contract Documents; or  b. does not meet the requirements of any applicable inspection, reference standard,  test, or approval referred to in the Contract Documents; or  c. has been damaged prior to Engineer’s recommendation of final payment (unless  responsibility for the protection thereof has been assumed by Owner at  Substantial Completion in accordance with Paragraph 15.03 or 15.04).  E. Furnish, Install, Perform, Provide:  1. The word “furnish,” when used in connection with services, materials, or equipment,  shall mean to supply and deliver said services, materials, or equipment to the Site (or  some other specified location) ready for use or installation and in usable or operable  condition.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  13 / 73    2. The word “install,” when used in connection with services, materials, or equipment,  shall mean to put into use or place in final position said services, materials, or  equipment complete and ready for intended use.  3. The words “perform” or “provide,” when used in connection with services, materials,  or equipment, shall mean to furnish and install said services, materials, or equipment  complete and ready for intended use.  4. If the Contract Documents establish an obligation of Contractor with respect to  specific services, materials, or equipment, but do not expressly use any of the four  words “furnish,” “install,” “perform,” or “provide,” then Contractor shall furnish and  install said services, materials, or equipment complete and ready for intended use.  F. Unless stated otherwise in the Contract Documents, words or phrases that have a well‐ known technical or construction industry or trade meaning are used in the Contract  Documents in accordance with such recognized meaning.  ARTICLE 2 – PRELIMINARY MATTERS  2.01 Delivery of Bonds and Evidence of Insurance  A. Bonds: When Contractor delivers the executed counterparts of the Agreement to Owner,  Contractor shall also deliver to Owner such bonds as Contractor may be required to furnish.  B. Evidence of Contractor’s Insurance: When Contractor delivers the executed counterparts of  the Agreement to Owner, Contractor shall also deliver to Owner, with copies to each  named insured and additional insured (as identified in the Supplementary Conditions or  elsewhere in the Contract), the certificates and other evidence of insurance required to be  provided by Contractor in accordance with Article 6.  C. Evidence of Owner’s Insurance: After receipt of the executed counterparts of the  Agreement and all required bonds and insurance documentation, Owner shall promptly  deliver to Contractor, with copies to each named insured and additional insured (as  identified in the Supplementary Conditions or otherwise), the certificates and other  evidence of insurance required to be provided by Owner under Article 6.  2.02 Copies of Documents  A. Owner shall furnish to Contractor four printed copies of the Contract (including one fully  executed counterpart of the Agreement), and one copy in electronic portable document  format (PDF). Additional printed copies will be furnished upon request at the cost of  reproduction.  B. Owner shall maintain and safeguard at least one original printed record version of the  Contract, including Drawings and Specifications signed and sealed by Engineer and other  design professionals.  Owner shall make such original printed record version of the Contract  available to Contractor for review. Owner may delegate the responsibilities under this  provision to Engineer.  2.03   Before Starting Construction  A. Preliminary Schedules: Within 10 days after the Effective Date of the Contract (or as  otherwise specifically required by the Contract Documents), Contractor shall submit to  Engineer for timely review:  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  14 / 73    1. a preliminary Progress Schedule indicating the times (numbers of days or dates) for  starting and completing the various stages of the Work, including any Milestones  specified in the Contract;  2. a preliminary Schedule of Submittals; and  3. a preliminary Schedule of Values for all of the Work which includes quantities and  prices of items which when added together equal the Contract Price and subdivides  the Work into component parts in sufficient detail to serve as the basis for progress  payments during performance of the Work. Such prices will include an appropriate  amount of overhead and profit applicable to each item of Work.  2.04 Preconstruction Conference; Designation of Authorized Representatives  A. Before any Work at the Site is started, a conference attended by Owner, Contractor,  Engineer, and others as appropriate will be held to establish a working understanding  among the parties as to the Work and to discuss the schedules referred to in Paragraph  2.03.A, procedures for handling Shop Drawings, Samples, and other submittals, processing  Applications for Payment, electronic or digital transmittals, and maintaining required  records.  B. At this conference Owner and Contractor each shall designate, in writing, a specific  individual to act as its authorized representative with respect to the services and  responsibilities under the Contract.  Such individuals shall have the authority to transmit  and receive information, render decisions relative to the Contract, and otherwise act on  behalf of each respective party.  2.05 Initial Acceptance of Schedules  A. At least 10 days before submission of the first Application for Payment a conference,  attended by Contractor, Engineer, and others as appropriate, will be held to review for  acceptability to Engineer as provided below the schedules submitted in accordance with  Paragraph 2.03.A. Contractor shall have an additional 10 days to make corrections and  adjustments and to complete and resubmit the schedules. No progress payment shall be  made to Contractor until acceptable schedules are submitted to Engineer.  1. The Progress Schedule will be acceptable to Engineer if it provides an orderly  progression of the Work to completion within the Contract Times. Such acceptance  will not impose on Engineer responsibility for the Progress Schedule, for sequencing,  scheduling, or progress of the Work, nor interfere with or relieve Contractor from  Contractor’s full responsibility therefor.  2. Contractor’s Schedule of Submittals will be acceptable to Engineer if it provides a  workable arrangement for reviewing and processing the required submittals.  3. Contractor’s Schedule of Values will be acceptable to Engineer as to form and  substance if it provides a reasonable allocation of the Contract Price to the component  parts of the Work.  2.06 Electronic Transmittals  A. Except as otherwise stated elsewhere in the Contract, the Owner, Engineer, and Contractor  may transmit, and shall accept, Project‐related correspondence, text, data, documents,  drawings, information, and graphics, including but not limited to Shop Drawings and other  submittals, in electronic media or digital format, either directly, or through access to a  secure Project website.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  15 / 73    B. If the Contract does not establish protocols for electronic or digital transmittals, then  Owner, Engineer, and Contractor shall jointly develop such protocols.  C. When transmitting items in electronic media or digital format, the transmitting party makes  no representations as to long term compatibility, usability, or readability of the items  resulting from the recipient’s use of software application packages, operating systems, or  computer hardware differing from those used in the drafting or transmittal of the items, or  from those established in applicable transmittal protocols.  ARTICLE 3 – DOCUMENTS: INTENT, REQUIREMENTS, REUSE  3.01 Intent  A. The Contract Documents are complementary; what is required by one is as binding as if  required by all.  B. It is the intent of the Contract Documents to describe a functionally complete project (or  part thereof) to be constructed in accordance with the Contract Documents.  C. Unless otherwise stated in the Contract Documents, if there is a discrepancy between the  electronic or digital versions of the Contract Documents (including any printed copies  derived from such electronic or digital versions) and the printed record version, the printed  record version shall govern.  D. The Contract supersedes prior negotiations, representations, and agreements, whether  written or oral.  E. Engineer will issue clarifications and interpretations of the Contract Documents as provided  herein.  3.02 Reference Standards  A. Standards Specifications, Codes, Laws and Regulations  1. Reference in the Contract Documents to standard specifications, manuals, reference  standards, or codes of any technical society, organization, or association, or to Laws or  Regulations, whether such reference be specific or by implication, shall mean the  standard specification, manual, reference standard, code, or Laws or Regulations in  effect at the time of opening of Bids (or on the Effective Date of the Contract if there  were no Bids), except as may be otherwise specifically stated in the Contract  Documents.  2. No provision of any such standard specification, manual, reference standard, or code,  or any instruction of a Supplier, shall be effective to change the duties or  responsibilities of Owner, Contractor, or Engineer, or any of their subcontractors,  consultants, agents, or employees, from those set forth in the part of the Contract  Documents prepared by or for Engineer. No such provision or instruction shall be  effective to assign to Owner, Engineer, or any of their officers, directors, members,  partners, employees, agents, consultants, or subcontractors, any duty or authority to  supervise or direct the performance of the Work or any duty or authority to undertake  responsibility inconsistent with the provisions of the part of the Contract Documents  prepared by or for Engineer.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  16 / 73    3.03 Reporting and Resolving Discrepancies  A. Reporting Discrepancies:  1. Contractor’s Verification of Figures and Field Measurements: Before undertaking each  part of the Work, Contractor shall carefully study the Contract Documents, and check  and verify pertinent figures and dimensions therein, particularly with respect to  applicable field measurements. Contractor shall promptly report in writing to Engineer  any conflict, error, ambiguity, or discrepancy that Contractor discovers, or has actual  knowledge of, and shall not proceed with any Work affected thereby until the conflict,  error, ambiguity, or discrepancy is resolved, by a clarification or interpretation by  Engineer, or by an amendment or supplement to the Contract Documents issued  pursuant to Paragraph 11.01.  2. Contractor’s Review of Contract Documents: If, before or during the performance of  the Work, Contractor discovers any conflict, error, ambiguity, or discrepancy within  the Contract Documents, or between the Contract Documents and (a) any applicable  Law or Regulation, (b) actual field conditions, (c) any standard specification, manual,  reference standard, or code, or (d) any instruction of any Supplier, then Contractor  shall promptly report it to Engineer in writing. Contractor shall not proceed with the  Work affected thereby (except in an emergency as required by Paragraph 7.15) until  the conflict, error, ambiguity, or discrepancy is resolved, by a clarification or  interpretation by Engineer, or by an amendment or supplement to the Contract  Documents issued pursuant to Paragraph 11.01.  3. Contractor shall not be liable to Owner or Engineer for failure to report any conflict,  error, ambiguity, or discrepancy in the Contract Documents unless Contractor had  actual knowledge thereof.  B. Resolving Discrepancies:  1. Except as may be otherwise specifically stated in the Contract Documents, the  provisions of the part of the Contract Documents prepared by or for Engineer shall  take precedence in resolving any conflict, error, ambiguity, or discrepancy between  such provisions of the Contract Documents and:  a. the provisions of any standard specification, manual, reference standard, or code,  or the instruction of any Supplier (whether or not specifically incorporated by  reference as a Contract Document); or  b. the provisions of any Laws or Regulations applicable to the performance of the  Work (unless such an interpretation of the provisions of the Contract Documents  would result in violation of such Law or Regulation).  3.04 Requirements of the Contract Documents  A. During the performance of the Work and until final payment, Contractor and Owner shall  submit to the Engineer all matters in question concerning the requirements of the Contract  Documents (sometimes referred to as requests for information or interpretation—RFIs), or  relating to the acceptability of the Work under the Contract Documents, as soon as possible  after such matters arise. Engineer will be the initial interpreter of the requirements of the  Contract Documents, and judge of the acceptability of the Work thereunder.  B. Engineer will, with reasonable promptness, render a written clarification, interpretation, or  decision on the issue submitted, or initiate an amendment or supplement to the Contract  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  17 / 73    Documents. Engineer’s written clarification, interpretation, or decision will be final and  binding on Contractor, unless it appeals by submitting a Change Proposal, and on Owner,  unless it appeals by filing a Claim.  C. If a submitted matter in question concerns terms and conditions of the Contract  Documents that do not involve (1) the performance or acceptability of the Work under the  Contract Documents, (2) the design (as set forth in the Drawings, Specifications, or  otherwise), or (3) other engineering or technical matters, then Engineer will promptly give  written notice to Owner and Contractor that Engineer is unable to provide a decision or  interpretation. If Owner and Contractor are unable to agree on resolution of such a matter  in question, either party may pursue resolution as provided in Article 12.  3.05 Reuse of Documents  A. Contractor and its Subcontractors and Suppliers shall not:  1. have or acquire any title to or ownership rights in any of the Drawings, Specifications,  or other documents (or copies of any thereof) prepared by or bearing the seal of  Engineer or its consultants, including electronic media editions, or reuse any such  Drawings, Specifications, other documents, or copies thereof on extensions of the  Project or any other project without written consent of Owner and Engineer and  specific written verification or adaptation by Engineer; or  2. have or acquire any title or ownership rights in any other Contract Documents, reuse  any such Contract Documents for any purpose without Owner’s express written  consent, or violate any copyrights pertaining to such Contract Documents.  B. The prohibitions of this Paragraph 3.05 will survive final payment, or termination of the  Contract. Nothing herein shall preclude Contractor from retaining copies of the Contract  Documents for record purposes.  ARTICLE 4 – COMMENCEMENT AND PROGRESS OF THE WORK  4.01 Commencement of Contract Times; Notice to Proceed  A. The Contract Times will commence to run on the thirtieth day after the Effective Date of  the Contract or, if a Notice to Proceed is given, on the day indicated in the Notice to  Proceed. A Notice to Proceed may be given at any time within 30 days after the Effective  Date of the Contract. In no event will the Contract Times commence to run later than the  sixtieth day after the day of Bid opening or the thirtieth day after the Effective Date of the  Contract, whichever date is earlier.  4.02 Starting the Work  A. Contractor shall start to perform the Work on the date when the Contract Times  commence to run. No Work shall be done at the Site prior to such date.  4.03 Reference Points  A. Owner shall provide engineering surveys to establish reference points for construction  which in Engineer’s judgment are necessary to enable Contractor to proceed with the  Work. Contractor shall be responsible for laying out the Work, shall protect and preserve  the established reference points and property monuments, and shall make no changes or  relocations without the prior written approval of Owner. Contractor shall report to  Engineer whenever any reference point or property monument is lost or destroyed or  requires relocation because of necessary changes in grades or locations, and shall be  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  18 / 73    responsible for the accurate replacement or relocation of such reference points or property  monuments by professionally qualified personnel.  4.04 Progress Schedule  A. Contractor shall adhere to the Progress Schedule established in accordance with Paragraph  2.05 as it may be adjusted from time to time as provided below.  1. Contractor shall submit to Engineer for acceptance (to the extent indicated in  Paragraph 2.05) proposed adjustments in the Progress Schedule that will not result in  changing the Contract Times.  2. Proposed adjustments in the Progress Schedule that will change the Contract Times  shall be submitted in accordance with the requirements of Article 11.  B. Contractor shall carry on the Work and adhere to the Progress Schedule during all disputes  or disagreements with Owner. No Work shall be delayed or postponed pending resolution  of any disputes or disagreements, or during any appeal process, except as permitted by  Paragraph 16.04, or as Owner and Contractor may otherwise agree in writing.  4.05 Delays in Contractor’s Progress  A. If Owner, Engineer, or anyone for whom Owner is responsible, delays, disrupts, or  interferes with the performance or progress of the Work, then Contractor shall be entitled  to an equitable adjustment in the Contract Times and Contract Price. Contractor’s  entitlement to an adjustment of the Contract Times is conditioned on such adjustment  being essential to Contractor’s ability to complete the Work within the Contract Times.  B. Contractor shall not be entitled to an adjustment in Contract Price or Contract Times for  delay, disruption, or interference caused by or within the control of Contractor. Delay,  disruption, and interference attributable to and within the control of a Subcontractor or  Supplier shall be deemed to be within the control of Contractor.  C. If Contractor’s performance or progress is delayed, disrupted, or interfered with by  unanticipated causes not the fault of and beyond the control of Owner, Contractor, and  those for which they are responsible, then Contractor shall be entitled to an equitable  adjustment in Contract Times. Contractor’s entitlement to an adjustment of the Contract  Times is conditioned on such adjustment being essential to Contractor’s ability to complete  the Work within the Contract Times. Such an adjustment shall be Contractor’s sole and  exclusive remedy for the delays, disruption, and interference described in this paragraph.  Causes of delay, disruption, or interference that may give rise to an adjustment in Contract  Times under this paragraph include but are not limited to the following:  1. severe and unavoidable natural catastrophes such as fires, floods, epidemics, and  earthquakes;  2. abnormal weather conditions;  3. acts or failures to act of utility owners (other than those performing other work at or  adjacent to the Site by arrangement with the Owner, as contemplated in Article 8);  and  4. acts of war or terrorism.  D. Delays, disruption, and interference to the performance or progress of the Work resulting  from the existence of a differing subsurface or physical condition, an Underground Facility  that was not shown or indicated by the Contract Documents, or not shown or indicated  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  19 / 73    with reasonable accuracy, and those resulting from Hazardous Environmental Conditions,  are governed by Article 5.  E. Paragraph 8.03 governs delays, disruption, and interference to the performance or  progress of the Work resulting from the performance of certain other work at or adjacent  to the Site.  F. Contractor shall not be entitled to an adjustment in Contract Price or Contract Times for  any delay, disruption, or interference if such delay is concurrent with a delay, disruption, or  interference caused by or within the control of Contractor.  G. Contractor must submit any Change Proposal seeking an adjustment in Contract Price or  Contract Times under this paragraph within 30 days of the commencement of the delaying,  disrupting, or interfering event.  ARTICLE 5 – AVAILABILITY OF LANDS; SUBSURFACE AND PHYSICAL CONDITIONS; HAZARDOUS  ENVIRONMENTAL CONDITIONS  5.01 Availability of Lands  A. Owner shall furnish the Site. Owner shall notify Contractor of any encumbrances or  restrictions not of general application but specifically related to use of the Site with which  Contractor must comply in performing the Work.  B. Upon reasonable written request, Owner shall furnish Contractor with a current statement  of record legal title and legal description of the lands upon which permanent improvements  are to be made and Owner’s interest therein as necessary for giving notice of or filing a  mechanic’s or construction lien against such lands in accordance with applicable Laws and  Regulations.  C. Contractor shall provide for all additional lands and access thereto that may be required for  temporary construction facilities or storage of materials and equipment.  5.02 Use of Site and Other Areas  A. Limitation on Use of Site and Other Areas:  1. Contractor shall confine construction equipment, temporary construction facilities, the  storage of materials and equipment, and the operations of workers to the Site,  adjacent areas that Contractor has arranged to use through construction easements or  otherwise, and other adjacent areas permitted by Laws and Regulations, and shall not  unreasonably encumber the Site and such other adjacent areas with construction  equipment or other materials or equipment. Contractor shall assume full responsibility  for (a) damage to the Site; (b) damage to any such other adjacent areas used for  Contractor’s operations; (c) damage to any other adjacent land or areas; and (d) for  injuries and losses sustained by the owners or occupants of any such land or areas;  provided that such damage or injuries result from the performance of the Work or  from other actions or conduct of the Contractor or those for which Contractor is  responsible.  2. If a damage or injury claim is made by the owner or occupant of any such land or area  because of the performance of the Work, or because of other actions or conduct of  the Contractor or those for which Contractor is responsible, Contractor shall (a) take  immediate corrective or remedial action as required by Paragraph 7.12, or otherwise;  (b) promptly attempt to settle the claim as to all parties through negotiations with  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  20 / 73    such owner or occupant, or otherwise resolve the claim by arbitration or other dispute  resolution proceeding, or at law; and (c) to the fullest extent permitted by Laws and  Regulations, indemnify and hold harmless Owner and Engineer, and the officers,  directors, members, partners, employees, agents, consultants and subcontractors of  each and any of them from and against any such claim, and against all costs, losses,  and damages (including but not limited to all fees and charges of engineers, architects,  attorneys, and other professionals and all court or arbitration or other dispute  resolution costs) arising out of or relating to any claim or action, legal or equitable,  brought by any such owner or occupant against Owner, Engineer, or any other party  indemnified hereunder to the extent caused directly or indirectly, in whole or in part  by, or based upon, Contractor’s performance of the Work, or because of other actions  or conduct of the Contractor or those for which Contractor is responsible.  B. Removal of Debris During Performance of the Work: During the progress of the Work the  Contractor shall keep the Site and other adjacent areas free from accumulations of waste  materials, rubbish, and other debris. Removal and disposal of such waste materials,  rubbish, and other debris shall conform to applicable Laws and Regulations.  C. Cleaning: Prior to Substantial Completion of the Work Contractor shall clean the Site and  the Work and make it ready for utilization by Owner. At the completion of the Work  Contractor shall remove from the Site and adjacent areas all tools, appliances, construction  equipment and machinery, and surplus materials and shall restore to original condition all  property not designated for alteration by the Contract Documents.  D. Loading of Structures: Contractor shall not load nor permit any part of any structure to be  loaded in any manner that will endanger the structure, nor shall Contractor subject any  part of the Work or adjacent structures or land to stresses or pressures that will endanger  them.  5.03 Subsurface and Physical Conditions  A. Reports and Drawings: The Supplementary Conditions identify:  1. those reports known to Owner of explorations and tests of subsurface conditions at or  adjacent to the Site;  2. those drawings known to Owner of physical conditions relating to existing surface or  subsurface structures at the Site (except Underground Facilities); and  3. Technical Data contained in such reports and drawings.  B. Reliance by Contractor on Technical Data Authorized: Contractor may rely upon the  accuracy of the Technical Data expressly identified in the Supplementary Conditions with  respect to such reports and drawings, but such reports and drawings are not Contract  Documents. If no such express identification has been made, then Contractor may rely  upon the accuracy of the Technical Data (as defined in Article 1) contained in any  geotechnical or environmental report prepared for the Project and made available to  Contractor. Except for such reliance on Technical Data, Contractor may not rely upon or  make any claim against Owner or Engineer, or any of their officers, directors, members,  partners, employees, agents, consultants, or subcontractors, with respect to:  1. the completeness of such reports and drawings for Contractor’s purposes, including,  but not limited to, any aspects of the means, methods, techniques, sequences, and  procedures of construction to be employed by Contractor, and safety precautions and  programs incident thereto; or  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  21 / 73    2. other data, interpretations, opinions, and information contained in such reports or  shown or indicated in such drawings; or  3. any Contractor interpretation of or conclusion drawn from any Technical Data or any  such other data, interpretations, opinions, or information.  5.04 Differing Subsurface or Physical Conditions  A. Notice by Contractor: If Contractor believes that any subsurface or physical condition that is  uncovered or revealed at the Site either:  1. is of such a nature as to establish that any Technical Data on which Contractor is  entitled to rely as provided in Paragraph 5.03 is materially inaccurate; or  2. is of such a nature as to require a change in the Drawings or Specifications; or  3. differs materially from that shown or indicated in the Contract Documents; or  4. is of an unusual nature, and differs materially from conditions ordinarily encountered  and generally recognized as inherent in work of the character provided for in the  Contract Documents;  then Contractor shall, promptly after becoming aware thereof and before further  disturbing the subsurface or physical conditions or performing any Work in connection  therewith (except in an emergency as required by Paragraph 7.15), notify Owner and  Engineer in writing about such condition. Contractor shall not further disturb such  condition or perform any Work in connection therewith (except with respect to an  emergency) until receipt of a written statement permitting Contractor to do so.  B. Engineer’s Review: After receipt of written notice as required by the preceding paragraph,  Engineer will promptly review the subsurface or physical condition in question; determine  the necessity of Owner’s obtaining additional exploration or tests with respect to the  condition; conclude whether the condition falls within any one or more of the differing site  condition categories in Paragraph 5.04.A above; obtain any pertinent cost or schedule  information from Contractor; prepare recommendations to Owner regarding the  Contractor’s resumption of Work in connection with the subsurface or physical condition in  question and the need for any change in the Drawings or Specifications; and advise Owner  in writing  of Engineer’s findings, conclusions, and recommendations.  C. Owner’s Statement to Contractor Regarding Site Condition: After receipt of Engineer’s  written findings, conclusions, and recommendations, Owner shall issue a written statement  to Contractor (with a copy to Engineer) regarding the subsurface or physical condition in  question, addressing the resumption of Work in connection with such condition, indicating  whether any change in the Drawings or Specifications will be made, and adopting or  rejecting Engineer’s written findings, conclusions, and recommendations, in whole or in  part.  D. Possible Price and Times Adjustments:  1. Contractor shall be entitled to an equitable adjustment in Contract Price or Contract  Times, or both, to the extent that the existence of a differing subsurface or physical  condition, or any related delay, disruption, or interference, causes an increase or  decrease in Contractor’s cost of, or time required for, performance of the Work;  subject, however, to the following:  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  22 / 73    a. such condition must fall within any one or more of the categories described in  Paragraph 5.04.A;  b. with respect to Work that is paid for on a unit price basis, any adjustment in  Contract Price will be subject to the provisions of Paragraph 13.03; and,  c. Contractor’s entitlement to an adjustment of the Contract Times is conditioned  on such adjustment being essential to Contractor’s ability to complete the Work  within the Contract Times.  2. Contractor shall not be entitled to any adjustment in the Contract Price or Contract  Times with respect to a subsurface or physical condition if:  a. Contractor knew of the existence of such condition at the time Contractor made a  commitment to Owner with respect to Contract Price and Contract Times by the  submission of a Bid or becoming bound under a negotiated contract, or  otherwise; or  b. the existence of such condition reasonably could have been discovered or  revealed as a result of any examination, investigation, exploration, test, or study  of the Site and contiguous areas expressly required by the Bidding Requirements  or Contract Documents to be conducted by or for Contractor prior to Contractor’s  making such commitment; or  c. Contractor failed to give the written notice as required by Paragraph 5.04.A.  3. If Owner and Contractor agree regarding Contractor’s entitlement to and the amount  or extent of any adjustment in the Contract Price or Contract Times, or both, then any  such adjustment shall be set forth in a Change Order.  4. Contractor may submit a Change Proposal regarding its entitlement to or the amount  or extent of any adjustment in the Contract Price or Contract Times, or both, no later  than 30 days after Owner’s issuance of the Owner’s written statement to Contractor  regarding the subsurface or physical condition in question.  5.05 Underground Facilities  A. Contractor’s Responsibilities: The information and data shown or indicated in the Contract  Documents with respect to existing Underground Facilities at or adjacent to the Site is  based on information and data furnished to Owner or Engineer by the owners of such  Underground Facilities, including Owner, or by others. Unless it is otherwise expressly  provided in the Supplementary Conditions:  1. Owner and Engineer do not warrant or guarantee the accuracy or completeness of any  such information or data provided by others; and  2. the cost of all of the following will be included in the Contract Price, and Contractor  shall have full responsibility for:  a. reviewing and checking all information and data regarding existing Underground  Facilities at the Site;  b. locating all Underground Facilities shown or indicated in the Contract Documents  as being at the Site;  c. coordination of the Work with the owners (including Owner) of such  Underground Facilities, during construction; and  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  23 / 73    d. the safety and protection of all existing Underground Facilities at the Site, and  repairing any damage thereto resulting from the Work.  B. Notice by Contractor: If Contractor believes that an Underground Facility that is uncovered  or revealed at the Site was not shown or indicated in the Contract Documents, or was not  shown or indicated with reasonable accuracy, then Contractor shall, promptly after  becoming aware thereof and before further disturbing conditions affected thereby or  performing any Work in connection therewith (except in an emergency as required by  Paragraph 7.15), identify the owner of such Underground Facility and give written notice to  that owner and to Owner and Engineer.  C. Engineer’s Review: Engineer will promptly review the Underground Facility and conclude  whether such Underground Facility was not shown or indicated in the Contract Documents,  or was not shown or indicated with reasonable accuracy; obtain any pertinent cost or  schedule information from Contractor; prepare recommendations to Owner regarding the  Contractor’s resumption of Work in connection with the Underground Facility in question;  determine the extent, if any, to which a change is required in the Drawings or Specifications  to reflect and document the consequences of the existence or location of the Underground  Facility; and advise Owner in writing  of Engineer’s findings, conclusions, and  recommendations. During such time, Contractor shall be responsible for the safety and  protection of such Underground Facility.  D. Owner’s Statement to Contractor Regarding Underground Facility: After receipt of  Engineer’s written findings, conclusions, and recommendations, Owner shall issue a written  statement to Contractor (with a copy to Engineer) regarding the Underground Facility in  question, addressing the resumption of Work in connection with such Underground Facility,  indicating whether any change in the Drawings or Specifications will be made, and adopting  or rejecting Engineer’s written findings, conclusions, and recommendations in whole or in  part.  E. Possible Price and Times Adjustments:  1. Contractor shall be entitled to an equitable adjustment in the Contract Price or  Contract Times, or both, to the extent that any existing Underground Facility at the  Site that was not shown or indicated in the Contract Documents, or was not shown or  indicated with reasonable accuracy, or any related delay, disruption, or interference,  causes an increase or decrease in Contractor’s cost of, or time required for,  performance of the Work; subject, however, to the following:  a. Contractor did not know of and could not reasonably have been expected to be  aware of or to have anticipated the existence or actual location of the  Underground Facility in question;  b. With respect to Work that is paid for on a unit price basis, any adjustment in  Contract Price will be subject to the provisions of Paragraph 13.03;  c. Contractor’s entitlement to an adjustment of the Contract Times is conditioned  on such adjustment being essential to Contractor’s ability to complete the Work  within the Contract Times; and  d. Contractor gave the notice required in Paragraph 5.05.B.  2. If Owner and Contractor agree regarding Contractor’s entitlement to and the amount  or extent of any adjustment in the Contract Price or Contract Times, or both, then any  such adjustment shall be set forth in a Change Order.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  24 / 73    3. Contractor may submit a Change Proposal regarding its entitlement to or the amount  or extent of any adjustment in the Contract Price or Contract Times, or both, no later  than 30 days after Owner’s issuance of the Owner’s written statement to Contractor  regarding the Underground Facility in question.  5.06 Hazardous Environmental Conditions at Site  A. Reports and Drawings: The Supplementary Conditions identify:  1. those reports and drawings known to Owner relating to Hazardous Environmental  Conditions that have been identified at or adjacent to the Site; and  2. Technical Data contained in such reports and drawings.  B. Reliance by Contractor on Technical Data Authorized: Contractor may rely upon the  accuracy of the Technical Data expressly identified in the Supplementary Conditions with  respect to such reports and drawings, but such reports and drawings are not Contract  Documents. If no such express identification has been made, then Contractor may rely on  the accuracy of the Technical Data (as defined in Article 1) contained in any geotechnical or  environmental report prepared for the Project and made available to Contractor. Except for  such reliance on Technical Data, Contractor may not rely upon or make any claim against  Owner or Engineer, or any of their officers, directors, members, partners, employees,  agents, consultants, or subcontractors with respect to:  1. the completeness of such reports and drawings for Contractor’s purposes, including,  but not limited to, any aspects of the means, methods, techniques, sequences and  procedures of construction to be employed by Contractor and safety precautions and  programs incident thereto; or  2. other data, interpretations, opinions and information contained in such reports or  shown or indicated in such drawings; or  3. any Contractor interpretation of or conclusion drawn from any Technical Data or any  such other data, interpretations, opinions or information.  C. Contractor shall not be responsible for removing or remediating any Hazardous  Environmental Condition encountered, uncovered, or revealed at the Site unless such  removal or remediation is expressly identified in the Contract Documents to be within the  scope of the Work.  D. Contractor shall be responsible for controlling, containing, and duly removing all  Constituents of Concern brought to the Site by Contractor, Subcontractors, Suppliers, or  anyone else for whom Contractor is responsible, and for any associated costs; and for the  costs of removing and remediating any Hazardous Environmental Condition created by the  presence of any such Constituents of Concern.  E. If Contractor encounters, uncovers, or reveals a Hazardous Environmental Condition whose  removal or remediation is not expressly identified in the Contract Documents as being  within the scope of the Work, or if Contractor or anyone for whom Contractor is  responsible creates a Hazardous Environmental Condition, then Contractor shall  immediately: (1) secure or otherwise isolate such condition; (2) stop all Work in connection  with such condition and in any area affected thereby (except in an emergency as required  by Paragraph 7.15); and (3) notify Owner and Engineer (and promptly thereafter confirm  such notice in writing). Owner shall promptly consult with Engineer concerning the  necessity for Owner to retain a qualified expert to evaluate such condition or take  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  25 / 73    corrective action, if any. Promptly after consulting with Engineer, Owner shall take such  actions as are necessary to permit Owner to timely obtain required permits and provide  Contractor the written notice required by Paragraph 5.06.F. If Contractor or anyone for  whom Contractor is responsible created the Hazardous Environmental Condition in  question, then Owner may remove and remediate the Hazardous Environmental Condition,  and impose a set‐off against payments to account for the associated costs.  F. Contractor shall not resume Work in connection with such Hazardous Environmental  Condition or in any affected area until after Owner has obtained any required permits  related thereto, and delivered written notice to Contractor either (1) specifying that such  condition and any affected area is or has been rendered safe for the resumption of Work,  or (2) specifying any special conditions under which such Work may be resumed safely.  G. If Owner and Contractor cannot agree as to entitlement to or on the amount or extent, if  any, of any adjustment in Contract Price or Contract Times, or both, as a result of such  Work stoppage or such special conditions under which Work is agreed to be resumed by  Contractor, then within 30 days of Owner’s written notice regarding the resumption of  Work, Contractor may submit a Change Proposal, or Owner may impose a set‐off.  H. If after receipt of such written notice Contractor does not agree to resume such Work  based on a reasonable belief it is unsafe, or does not agree to resume such Work under  such special conditions, then Owner may order the portion of the Work that is in the area  affected by such condition to be deleted from the Work, following the contractual change  procedures in Article 11. Owner may have such deleted portion of the Work performed by  Owner’s own forces or others in accordance with Article 8.  I. To the fullest extent permitted by Laws and Regulations, Owner shall indemnify and hold  harmless Contractor, Subcontractors, and Engineer, and the officers, directors, members,  partners, employees, agents, consultants, and subcontractors of each and any of them  from and against all claims, costs, losses, and damages (including but not limited to all fees  and charges of engineers, architects, attorneys, and other professionals and all court or  arbitration or other dispute resolution costs) arising out of or relating to a Hazardous  Environmental Condition, provided that such Hazardous Environmental Condition (1) was  not shown or indicated in the Drawings, Specifications, or other Contract Documents,  identified as Technical Data entitled to limited reliance pursuant to Paragraph 5.06.B,  or  identified in the Contract Documents to be included within the scope of the Work, and (2)  was not created by Contractor or by anyone for whom Contractor is responsible. Nothing in  this Paragraph 5.06.I shall obligate Owner to indemnify any individual or entity from and  against the consequences of that individual’s or entity’s own negligence.  J. To the fullest extent permitted by Laws and Regulations, Contractor shall indemnify and  hold harmless Owner and Engineer, and the officers, directors, members, partners,  employees, agents, consultants, and subcontractors of each and any of them from and  against all claims, costs, losses, and damages (including but not limited to all fees and  charges of engineers, architects, attorneys, and other professionals and all court or  arbitration or other dispute resolution costs) arising out of or relating to the failure to  control, contain, or remove a Constituent of Concern brought to the Site by Contractor or  by anyone for whom Contractor is responsible, or to a Hazardous Environmental Condition  created by Contractor or by anyone for whom Contractor is responsible. Nothing in this  Paragraph 5.06.J shall obligate Contractor to indemnify any individual or entity from and  against the consequences of that individual’s or entity’s own negligence.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  26 / 73    K. The provisions of Paragraphs 5.03, 5.04, and 5.05 do not apply to the presence of  Constituents of Concern or to a Hazardous Environmental Condition uncovered or revealed  at the Site.  ARTICLE 6 – BONDS AND INSURANCE  6.01 Performance, Payment, and Other Bonds  A. Contractor shall furnish a performance bond and a payment bond, each in an amount at  least equal to the Contract Price, as security for the faithful performance and payment of all  of Contractor’s obligations under the Contract. These bonds shall remain in effect until one  year after the date when final payment becomes due or until completion of the correction  period specified in Paragraph 15.08, whichever is later, except as provided otherwise by  Laws or Regulations, the Supplementary Conditions, or other specific provisions of the  Contract. Contractor shall also furnish such other bonds as are required by the  Supplementary Conditions or other specific provisions of the Contract.  B. All bonds shall be in the form prescribed by the Contract except as provided otherwise by  Laws or Regulations, and shall be executed by such sureties as are named in “Companies  Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as  Acceptable Reinsuring Companies” as published in Circular 570 (as amended and  supplemented) by the Financial Management Service, Surety Bond Branch, U.S.  Department of the Treasury. A bond signed by an agent or attorney‐in‐fact must be  accompanied by a certified copy of that individual’s authority to bind the surety.  The  evidence of authority shall show that it is effective on the date the agent or attorney‐in‐fact  signed the accompanying bond.  C. Contractor shall obtain the required bonds from surety companies that are duly licensed or  authorized in the jurisdiction in which the Project is located to issue bonds in the required  amounts.  D. If the surety on a bond furnished by Contractor is declared bankrupt or becomes insolvent,  or its right to do business is terminated in any state or jurisdiction where any part of the  Project is located, or the surety ceases to meet the requirements above, then Contractor  shall promptly notify Owner and Engineer and shall, within 20 days after the event giving  rise to such notification, provide another bond and surety, both of which shall comply with  the bond and surety requirements above.  E. If Contractor has failed to obtain a required bond, Owner may exclude the Contractor from  the Site and exercise Owner’s termination rights under Article 16.  F. Upon request, Owner shall provide a copy of the payment bond to any Subcontractor,  Supplier, or other person or entity claiming to have furnished labor or materials used in the  performance of the Work.  6.02 Insurance—General Provisions  A. Owner and Contractor shall obtain and maintain insurance as required in this Article and in  the Supplementary Conditions.  B. All insurance required by the Contract to be purchased and maintained by Owner or  Contractor shall be obtained from insurance companies that are duly licensed or  authorized, in the state or jurisdiction in which the Project is located, to issue insurance  policies for the required limits and coverages. Unless a different standard is indicated in the  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  27 / 73    Supplementary Conditions, all companies that provide insurance policies required under  this Contract shall have an A.M. Best rating of A‐VII or better.  C. Contractor shall deliver to Owner, with copies to each named insured and additional  insured (as identified in this Article, in the Supplementary Conditions, or elsewhere in the  Contract), certificates of insurance establishing that Contractor has obtained and is  maintaining the policies, coverages, and endorsements required by the Contract.  Upon  request by Owner or any other insured, Contractor shall also furnish other evidence of such  required insurance, including but not limited to copies of policies and endorsements, and  documentation of applicable self‐insured retentions and deductibles. Contractor may block  out (redact) any confidential premium or pricing information contained in any policy or  endorsement furnished under this provision.  D. Owner shall deliver to Contractor, with copies to each named insured and additional  insured (as identified in this Article, the Supplementary Conditions, or elsewhere in the  Contract), certificates of insurance establishing that Owner has obtained and is maintaining  the policies, coverages, and endorsements required of Owner by the Contract (if any).   Upon request by Contractor or any other insured, Owner shall also provide other evidence  of such required insurance (if any), including but not limited to copies of policies and  endorsements, and documentation of applicable self‐insured retentions and deductibles.   Owner may block out (redact) any confidential premium or pricing information contained in  any policy or endorsement furnished under this provision.  E. Failure of Owner or Contractor to demand such certificates or other evidence of the other  party’s full compliance with these insurance requirements, or failure of Owner or  Contractor to identify a deficiency in compliance from the evidence provided, shall not be  construed as a waiver of the other party’s obligation to obtain and maintain such insurance.  F. If either party does not purchase or maintain all of the insurance required of such party by  the Contract, such party shall notify the other party in writing of such failure to purchase  prior to the start of the Work, or of such failure to maintain prior to any change in the  required coverage.  G. If Contractor has failed to obtain and maintain required insurance, Owner may exclude the  Contractor from the Site, impose an appropriate set‐off against payment, and exercise  Owner’s termination rights under Article 16.  H. Without prejudice to any other right or remedy, if a party has failed to obtain required  insurance, the other party may elect to obtain equivalent insurance to protect such other  party’s interests at the expense of the party who was required to provide such coverage,  and the Contract Price shall be adjusted accordingly.  I. Owner does not represent that insurance coverage and limits established in this Contract  necessarily will be adequate to protect Contractor or Contractor’s interests.  J. The insurance and insurance limits required herein shall not be deemed as a limitation on  Contractor’s liability under the indemnities granted to Owner and other individuals and  entities in the Contract.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  28 / 73    6.03 Contractor’s Insurance  A. Workers’ Compensation: Contractor shall purchase and maintain workers’ compensation  and employer’s liability insurance for:  1. claims under workers’ compensation, disability benefits, and other similar employee  benefit acts.  2. United States Longshoreman and Harbor Workers’ Compensation Act and Jones Act  coverage (if applicable).  3. claims for damages because of bodily injury, occupational sickness or disease, or death  of Contractor’s employees (by stop‐gap endorsement in monopolist worker’s  compensation states).  4. Foreign voluntary worker compensation (if applicable).  B. Commercial General Liability—Claims Covered: Contractor shall purchase and maintain  commercial general liability insurance, covering all operations by or on behalf of  Contractor, on an occurrence basis, against:  1. claims for damages because of bodily injury, sickness or disease, or death of any  person other than Contractor’s employees.  2. claims for damages insured by reasonably available personal injury liability coverage.  3. claims for damages, other than to the Work itself, because of injury to or destruction  of tangible property wherever located, including loss of use resulting therefrom.  C. Commercial General Liability—Form and Content: Contractor’s commercial liability policy  shall be written on a 1996 (or later) ISO commercial general liability form (occurrence form)  and include the following coverages and endorsements:  1. Products and completed operations coverage:  a. Such insurance shall be maintained for three years after final payment.  b. Contractor shall furnish Owner and each other additional insured (as identified in  the Supplementary Conditions or elsewhere in the Contract) evidence of  continuation of such insurance at final payment and three years thereafter.  2. Blanket contractual liability coverage, to the extent permitted by law, including but not  limited to coverage of Contractor’s contractual indemnity obligations in Paragraph  7.18.  3. Broad form property damage coverage.  4. Severability of interest.  5. Underground, explosion, and collapse coverage.  6.  Personal injury coverage.  7. Additional insured endorsements that include both ongoing operations and products  and completed operations coverage through ISO Endorsements CG 20 10 10 01 and CG  20 37 10 01 (together); or CG 20 10 07 04 and CG 20 37 07 04 (together); or their  equivalent.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  29 / 73    8. For design professional additional insureds, ISO Endorsement CG 20 32 07 04,  “Additional Insured—Engineers, Architects or Surveyors Not Engaged by the Named  Insured” or its equivalent.  D. Automobile liability: Contractor shall purchase and maintain automobile liability insurance  against claims for damages because of bodily injury or death of any person or property  damage arising out of the ownership, maintenance, or use of any motor vehicle. The  automobile liability policy shall be written on an occurrence basis.  E. Umbrella or excess liability: Contractor shall purchase and maintain umbrella or excess  liability insurance written over the underlying employer’s liability, commercial general  liability, and automobile liability insurance described in the paragraphs above. Subject to  industry‐standard exclusions, the coverage afforded shall follow form as to each and every  one of the underlying policies.  F. Contractor’s pollution liability insurance: Contractor shall purchase and maintain a policy  covering third‐party injury and property damage claims, including clean‐up costs, as a result  of pollution conditions arising from Contractor’s operations and completed operations. This  insurance shall be maintained for no less than three years after final completion.  G. Additional insureds: The Contractor’s commercial general liability, automobile liability,  umbrella or excess, and pollution liability policies shall include and list as additional  insureds Owner and Engineer, and any individuals or entities identified in the  Supplementary Conditions; include coverage for the respective officers, directors,  members, partners, employees, agents, consultants, and subcontractors of each and any of  all such additional insureds; and the insurance afforded to these additional insureds shall  provide primary coverage for all claims covered thereby (including as applicable those  arising from both ongoing and completed operations) on a non‐contributory basis.  Contractor shall obtain all necessary endorsements to support these requirements.  H. Contractor’s professional liability insurance: If Contractor will provide or furnish  professional services under this Contract, through a delegation of professional design  services or otherwise, then Contractor shall be responsible for purchasing and maintaining  applicable professional liability insurance. This insurance shall provide protection against  claims arising out of performance of professional design or related services, and caused by  a negligent error, omission, or act for which the insured party is legally liable. It shall be  maintained throughout the duration of the Contract and for a minimum of two years after  Substantial Completion. If such professional design services are performed by a  Subcontractor, and not by Contractor itself, then the requirements of this paragraph may  be satisfied through the purchasing and maintenance of such insurance by such  Subcontractor.  I. General provisions: The policies of insurance required by this Paragraph 6.03 shall:  1. include at least the specific coverages provided in this Article.  2. be written for not less than the limits of liability provided in this Article and in the  Supplementary Conditions, or required by Laws or Regulations, whichever is greater.  3. contain a provision or endorsement that the coverage afforded will not be canceled,  materially changed, or renewal refused until at least 10 days prior written notice has  been given to Contractor.  Within three days of receipt of any such written notice,  Contractor shall provide a copy of the notice to Owner, Engineer, and each other  insured under the policy.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  30 / 73    4. remain in effect at least until final payment (and longer if expressly required in this  Article) and at all times thereafter when Contractor may be correcting, removing, or  replacing defective Work as a warranty or correction obligation, or otherwise, or  returning to the Site to conduct other tasks arising from the Contract Documents.  5. be appropriate for the Work being performed and provide protection from claims that  may arise out of or result from Contractor’s performance of the Work and Contractor’s  other obligations under the Contract Documents, whether it is to be performed by  Contractor, any Subcontractor or Supplier, or by anyone directly or indirectly  employed by any of them to perform any of the Work, or by anyone for whose acts  any of them may be liable.  J. The coverage requirements for specific policies of insurance must be met by such policies,  and not by reference to excess or umbrella insurance provided in other policies.  6.04 Owner’s Liability Insurance  A. In addition to the insurance required to be provided by Contractor under Paragraph 6.03,  Owner, at Owner’s option, may purchase and maintain at Owner’s expense Owner’s own  liability insurance as will protect Owner against claims which may arise from operations  under the Contract Documents.  B. Owner’s liability policies, if any, operate separately and independently from policies  required to be provided by Contractor, and Contractor cannot rely upon Owner’s liability  policies for any of Contractor’s obligations to the Owner, Engineer, or third parties.  6.05 Property Insurance  A. Builder’s Risk: Unless otherwise provided in the Supplementary Conditions, Contractor shall  purchase and maintain builder’s risk insurance upon the Work on a completed value basis,  in the amount of the full insurable replacement cost thereof (subject to such deductible  amounts as may be provided in the Supplementary Conditions or required by Laws and  Regulations). This insurance shall:  1. include the Owner and Contractor as named insureds, and all Subcontractors, and any  individuals or entities required by the Supplementary Conditions to be insured under  such builder’s risk policy, as insureds or named insureds. For purposes of the  remainder of this Paragraph 6.05, Paragraphs 6.06 and 6.07, and any corresponding  Supplementary Conditions, the parties required to be insured shall collectively be  referred to as “insureds.”  2. be written on a builder’s risk “all risk” policy form that shall at least include insurance  for physical loss or damage to the Work, temporary buildings, falsework, and materials  and equipment in transit, and shall insure against at least the following perils or causes  of loss: fire; lightning; windstorm; riot; civil commotion; terrorism; vehicle impact;  aircraft; smoke; theft; vandalism and malicious mischief; mechanical breakdown,  boiler explosion, and artificially generated electric current; earthquake; volcanic  activity, and other earth movement; flood; collapse; explosion; debris removal;  demolition occasioned by enforcement of Laws and Regulations; water damage (other  than that caused by flood); and such other perils or causes of loss as may be  specifically required by the Supplementary Conditions. If insurance against mechanical  breakdown, boiler explosion, and artificially generated electric current; earthquake;  volcanic activity, and other earth movement; or flood, are not commercially available  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  31 / 73    under builder’s risk policies, by endorsement or otherwise, such insurance may be  provided through other insurance policies acceptable to Owner and Contractor.  3. cover, as insured property, at least the following: (a) the Work and all materials,  supplies, machinery, apparatus, equipment, fixtures, and other property of a similar  nature that are to be incorporated into or used in the preparation, fabrication,  construction, erection, or completion of the Work, including Owner‐furnished or  assigned property; (b) spare parts inventory required within the scope of the Contract;  and (c) temporary works which are not intended to form part of the permanent  constructed Work but which are intended to provide working access to the Site, or to  the Work under construction, or which are intended to provide temporary support for  the Work under construction, including scaffolding, form work, fences, shoring,  falsework, and temporary structures.  4. cover expenses incurred in the repair or replacement of any insured property  (including but not limited to fees and charges of engineers and architects).  5. extend to cover damage or loss to insured property while in temporary storage at the  Site or in a storage location outside the Site (but not including property stored at the  premises of a manufacturer or Supplier).  6. extend to cover damage or loss to insured property while in transit.  7. allow for partial occupation or use of the Work by Owner, such that those portions of  the Work that are not yet occupied or used by Owner shall remain covered by the  builder’s risk insurance.  8. allow for the waiver of the insurer’s subrogation rights, as set forth below.  9. provide primary coverage for all losses and damages caused by the perils or causes of  loss covered.  10. not include a co‐insurance clause.  11. include an exception for ensuing losses from physical damage or loss with respect to  any defective workmanship, design, or materials exclusions.  12. include performance/hot testing and start‐up.  13. be maintained in effect, subject to the provisions herein regarding Substantial  Completion and partial occupancy or use of the Work by Owner, until the Work is  complete.  B. Notice of Cancellation or Change: All the policies of insurance (and the certificates or other  evidence thereof) required to be purchased and maintained in accordance with this  Paragraph 6.05 will contain a provision or endorsement that the coverage afforded will not  be canceled or materially changed or renewal refused until at least 10 days prior written  notice has been given to the purchasing policyholder. Within three days of receipt of any  such written notice, the purchasing policyholder shall provide a copy of the notice to each  other insured.  C. Deductibles: The purchaser of any required builder’s risk or property insurance shall pay for  costs not covered because of the application of a policy deductible.  D. Partial Occupancy or Use by Owner: If Owner will occupy or use a portion or portions of the  Work prior to Substantial Completion of all the Work as provided in Paragraph 15.04, then  Owner (directly, if it is the purchaser of the builder’s risk policy, or through Contractor) will  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  32 / 73    provide notice of such occupancy or use to the builder’s risk insurer. The builder’s risk  insurance shall not be canceled or permitted to lapse on account of any such partial use or  occupancy; rather, those portions of the Work that are occupied or used by Owner may  come off the builder’s risk policy, while those portions of the Work not yet occupied or  used by Owner shall remain covered by the builder’s risk insurance.  E. Additional Insurance: If Contractor elects to obtain other special insurance to be included in  or supplement the builder’s risk or property insurance policies provided under this  Paragraph 6.05, it may do so at Contractor’s expense.  F. Insurance of Other Property: If the express insurance provisions of the Contract do not  require or address the insurance of a property item or interest, such as tools, construction  equipment, or other personal property owned by Contractor, a Subcontractor, or an  employee of Contractor or a Subcontractor, then the entity or individual owning such  property item will be responsible for deciding whether to insure it, and if so in what  amount.  6.06 Waiver of Rights  A. All policies purchased in accordance with Paragraph 6.05, expressly including the builder’s  risk policy, shall contain provisions to the effect that in the event of payment of any loss or  damage the insurers will have no rights of recovery against any insureds thereunder, or  against Engineer or its consultants, or their officers, directors, members, partners,  employees, agents, consultants, or subcontractors. Owner and Contractor waive all rights  against each other and the respective officers, directors, members, partners, employees,  agents, consultants, and subcontractors of each and any of them, for all losses and  damages caused by, arising out of, or resulting from any of the perils or causes of loss  covered by such policies and any other property insurance applicable to the Work; and, in  addition, waive all such rights against Engineer, its consultants, all Subcontractors, all  individuals or entities identified in the Supplementary Conditions as insureds, and the  officers, directors, members, partners, employees, agents, consultants, and subcontractors  of each and any of them, under such policies for losses and damages so caused. None of  the above waivers shall extend to the rights that any party making such waiver may have to  the proceeds of insurance held by Owner or Contractor as trustee or fiduciary, or otherwise  payable under any policy so issued.  B. Owner waives all rights against Contractor, Subcontractors, and Engineer, and the officers,  directors, members, partners, employees, agents, consultants and subcontractors of each  and any of them, for:  1. loss due to business interruption, loss of use, or other consequential loss extending  beyond direct physical loss or damage to Owner’s property or the Work caused by,  arising out of, or resulting from fire or other perils whether or not insured by Owner;  and  2. loss or damage to the completed Project or part thereof caused by, arising out of, or  resulting from fire or other insured peril or cause of loss covered by any property  insurance maintained on the completed Project or part thereof by Owner during  partial occupancy or use pursuant to Paragraph 15.04, after Substantial Completion  pursuant to Paragraph 15.03, or after final payment pursuant to Paragraph 15.06.  C. Any insurance policy maintained by Owner covering any loss, damage or consequential loss  referred to in Paragraph 6.06.B shall contain provisions to the effect that in the event of  payment of any such loss, damage, or consequential loss, the insurers will have no rights of  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  33 / 73    recovery against Contractor, Subcontractors, or Engineer, or the officers, directors,  members, partners, employees, agents, consultants, or subcontractors of each and any of  them.  D. Contractor shall be responsible for assuring that the agreement under which a  Subcontractor performs a portion of the Work contains provisions whereby the  Subcontractor waives all rights against Owner, Contractor, all individuals or entities  identified in the Supplementary Conditions as insureds, the Engineer and its consultants,  and the officers, directors, members, partners, employees, agents, consultants, and  subcontractors of each and any of them, for all losses and damages caused by, arising out  of, relating to, or resulting from any of the perils or causes of loss covered by builder’s risk  insurance and any other property insurance applicable to the Work.  6.07 Receipt and Application of Property Insurance Proceeds  A. Any insured loss under the builder’s risk and other policies of insurance required by  Paragraph 6.05 will be adjusted and settled with the named insured that purchased the  policy. Such named insured shall act as fiduciary for the other insureds, and give notice to  such other insureds that adjustment and settlement of a claim is in progress. Any other  insured may state its position regarding a claim for insured loss in writing within 15 days  after notice of such claim.  B. Proceeds for such insured losses may be made payable by the insurer either jointly to  multiple insureds, or to the named insured that purchased the policy in its own right and as  fiduciary for other insureds, subject to the requirements of any applicable mortgage clause.  A named insured receiving insurance proceeds under the builder’s risk and other policies of  insurance required by Paragraph 6.05 shall distribute such proceeds in accordance with  such agreement as the parties in interest may reach, or as otherwise required under the  dispute resolution provisions of this Contract or applicable Laws and Regulations.  C. If no other special agreement is reached, the damaged Work shall be repaired or replaced,  the money so received applied on account thereof, and the Work and the cost thereof  covered by Change Order, if needed.  ARTICLE 7 – CONTRACTOR’S RESPONSIBILITIES  7.01 Supervision and Superintendence  A. Contractor shall supervise, inspect, and direct the Work competently and efficiently,  devoting such attention thereto and applying such skills and expertise as may be necessary  to perform the Work in accordance with the Contract Documents. Contractor shall be solely  responsible for the means, methods, techniques, sequences, and procedures of  construction.  B. At all times during the progress of the Work, Contractor shall assign a competent resident  superintendent who shall not be replaced without written notice to Owner and Engineer  except under extraordinary circumstances.  7.02 Labor; Working Hours  A. Contractor shall provide competent, suitably qualified personnel to survey and lay out the  Work and perform construction as required by the Contract Documents. Contractor shall at  all times maintain good discipline and order at the Site.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  34 / 73    B. Except as otherwise required for the safety or protection of persons or the Work or  property at the Site or adjacent thereto, and except as otherwise stated in the Contract  Documents, all Work at the Site shall be performed during regular working hours, Monday  through Friday. Contractor will not perform Work on a Saturday, Sunday, or any legal  holiday. Contractor may perform Work outside regular working hours or on Saturdays,  Sundays, or legal holidays only with Owner’s written consent, which will not be  unreasonably withheld.  7.03 Services, Materials, and Equipment  A. Unless otherwise specified in the Contract Documents, Contractor shall provide and  assume full responsibility for all services, materials, equipment, labor, transportation,  construction equipment and machinery, tools, appliances, fuel, power, light, heat,  telephone, water, sanitary facilities, temporary facilities, and all other facilities and  incidentals necessary for the performance, testing, start up, and completion of the Work,  whether or not such items are specifically called for in the Contract Documents.  B. All materials and equipment incorporated into the Work shall be of good quality and new,  except as otherwise provided in the Contract Documents. All special warranties and  guarantees required by the Specifications shall expressly run to the benefit of Owner. If  required by Engineer, Contractor shall furnish satisfactory evidence (including reports of  required tests) as to the source, kind, and quality of materials and equipment.  C. All materials and equipment shall be stored, applied, installed, connected, erected,  protected, used, cleaned, and conditioned in accordance with instructions of the applicable  Supplier, except as otherwise may be provided in the Contract Documents.  7.04 “Or Equals”  A. Whenever an item of material or equipment is specified or described in the Contract  Documents by using the name of a proprietary item or the name of a particular Supplier,  the Contract Price has been based upon Contractor furnishing such item as specified. The  specification or description of such an item is intended to establish the type, function,  appearance, and quality required. Unless the specification or description contains or is  followed by words reading that no like, equivalent, or “or equal” item is permitted,  Contractor may request that Engineer authorize the use of other items of material or  equipment, or items from other proposed suppliers under the circumstances described  below.  1. If Engineer in its sole discretion determines that an item of material or equipment  proposed by Contractor is functionally equal to that named and sufficiently similar so  that no change in related Work will be required, Engineer shall deem it an “or equal”  item. For the purposes of this paragraph, a proposed item of material or equipment  will be considered functionally equal to an item so named if:  a. in the exercise of reasonable judgment Engineer determines that:  1) it is at least equal in materials of construction, quality, durability,  appearance, strength, and design characteristics;  2) it will reliably perform at least equally well the function and achieve the  results imposed by the design concept of the completed Project as a  functioning whole;  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  35 / 73    3) it has a proven record of performance and availability of responsive service;  and  4) it is not objectionable to Owner.  b. Contractor certifies that, if approved and incorporated into the Work:  1) there will be no increase in cost to the Owner or increase in Contract Times;  and  2) it will conform substantially to the detailed requirements of the item named  in the Contract Documents.  B. Contractor’s Expense: Contractor shall provide all data in support of any proposed “or  equal” item at Contractor’s expense.  C. Engineer’s Evaluation and Determination: Engineer will be allowed a reasonable time to  evaluate each “or‐equal” request.  Engineer may require Contractor to furnish additional  data about the proposed “or‐equal” item. Engineer will be the sole judge of acceptability.  No “or‐equal” item will be ordered, furnished, installed, or utilized until Engineer’s review is  complete and Engineer determines that the proposed item is an “or‐equal”, which will be  evidenced by an approved Shop Drawing or other written communication. Engineer will  advise Contractor in writing of any negative determination.  D. Effect of Engineer’s Determination: Neither approval nor denial of an “or‐equal” request  shall result in any change in Contract Price. The Engineer’s denial of an “or‐equal” request  shall be final and binding, and may not be reversed through an appeal under any provision  of the Contract Documents.  E. Treatment as a Substitution Request: If Engineer determines that an item of material or  equipment proposed by Contractor does not qualify as an “or‐equal” item, Contractor may  request that Engineer considered the proposed item as a substitute pursuant to Paragraph  7.05.  7.05 Substitutes  A. Unless the specification or description of an item of material or equipment required to be  furnished under the Contract Documents contains or is followed by words reading that no  substitution is permitted, Contractor may request that Engineer authorize the use of other  items of material or equipment under the circumstances described below. To the extent  possible such requests shall be made before commencement of related construction at the  Site.  1. Contractor shall submit sufficient information as provided below to allow Engineer to  determine if the item of material or equipment proposed is functionally equivalent to  that named and an acceptable substitute therefor. Engineer will not accept requests  for review of proposed substitute items of material or equipment from anyone other  than Contractor.  2. The requirements for review by Engineer will be as set forth in Paragraph 7.05.B, as  supplemented by the Specifications, and as Engineer may decide is appropriate under  the circumstances.  3. Contractor shall make written application to Engineer for review of a proposed  substitute item of material or equipment that Contractor seeks to furnish or use. The  application:  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  36 / 73    a. shall certify that the proposed substitute item will:  1) perform adequately the functions and achieve the results called for by the  general design,  2) be similar in substance to that specified, and  3) be suited to the same use as that specified.  b. will state:  1) the extent, if any, to which the use of the proposed substitute item will  necessitate a change in Contract Times,  2) whether use of the proposed substitute item in the Work will require a  change in any of the Contract Documents (or in the provisions of any other  direct contract with Owner for other work on the Project) to adapt the  design to the proposed substitute item, and  3) whether incorporation or use of the proposed substitute item in connection  with the Work is subject to payment of any license fee or royalty.  c. will identify:  1) all variations of the proposed substitute item from that specified, and  2) available engineering, sales, maintenance, repair, and replacement services.  d. shall contain an itemized estimate of all costs or credits that will result directly or  indirectly from use of such substitute item, including but not limited to changes in  Contract Price, shared savings, costs of redesign, and claims of other contractors  affected by any resulting change.  B. Engineer’s Evaluation and Determination: Engineer will be allowed a reasonable time to  evaluate each substitute request, and to obtain comments and direction from Owner.  Engineer may require Contractor to furnish additional data about the proposed substitute  item. Engineer will be the sole judge of acceptability. No substitute will be ordered,  furnished, installed, or utilized until Engineer’s review is complete and Engineer determines  that the proposed item is an acceptable substitute. Engineer’s determination will be  evidenced by a Field Order or a proposed Change Order accounting for the substitution  itself and all related impacts, including changes in Contract Price or Contract Times.  Engineer will advise Contractor in writing of any negative determination.  C. Special Guarantee: Owner may require Contractor to furnish at Contractor’s expense a  special performance guarantee or other surety with respect to any substitute.  D. Reimbursement of Engineer’s Cost: Engineer will record Engineer’s costs in evaluating a  substitute proposed or submitted by Contractor. Whether or not Engineer approves a  substitute so proposed or submitted by Contractor, Contractor shall reimburse Owner for  the reasonable charges of Engineer for evaluating each such proposed substitute.  Contractor shall also reimburse Owner for the reasonable charges of Engineer for making  changes in the Contract Documents (or in the provisions of any other direct contract with  Owner) resulting from the acceptance of each proposed substitute.  E. Contractor’s Expense: Contractor shall provide all data in support of any proposed  substitute at Contractor’s expense.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  37 / 73    F. Effect of Engineer’s Determination: If Engineer approves the substitution request,  Contractor shall execute the proposed Change Order and proceed with the substitution.  The Engineer’s denial of a substitution request shall be final and binding, and may not be  reversed through an appeal under any provision of the Contract Documents. Contractor  may challenge the scope of reimbursement costs imposed under Paragraph 7.05.D, by  timely submittal of a Change Proposal.  7.06 Concerning Subcontractors, Suppliers, and Others  A. Contractor may retain Subcontractors and Suppliers for the performance of parts of the  Work.  Such Subcontractors and Suppliers must be acceptable to Owner.  B. Contractor shall retain specific Subcontractors, Suppliers, or other individuals or entities for  the performance of designated parts of the Work if required by the Contract to do so.  C. Subsequent to the submittal of Contractor’s Bid or final negotiation of the terms of the  Contract, Owner may not require Contractor to retain any Subcontractor, Supplier, or other  individual or entity to furnish or perform any of the Work against which Contractor has  reasonable objection.  D. Prior to entry into any binding subcontract or purchase order, Contractor shall submit to  Owner the identity of the proposed Subcontractor or Supplier (unless Owner has already  deemed such proposed Subcontractor or Supplier acceptable, during the bidding process or  otherwise). Such proposed Subcontractor or Supplier shall be deemed acceptable to Owner  unless Owner raises a substantive, reasonable objection within five days.  E. Owner may require the replacement of any Subcontractor, Supplier, or other individual or  entity retained by Contractor to perform any part of the Work. Owner also may require  Contractor to retain specific replacements; provided, however, that Owner may not require  a replacement to which Contractor has a reasonable objection. If Contractor has submitted  the identity of certain Subcontractors, Suppliers, or other individuals or entities for  acceptance by Owner, and Owner has accepted it (either in writing or by failing to make  written objection thereto), then Owner may subsequently revoke the acceptance of any  such Subcontractor, Supplier, or other individual or entity so identified solely on the basis  of substantive, reasonable objection after due investigation. Contractor shall submit an  acceptable replacement for the rejected Subcontractor, Supplier, or other individual or  entity.  F. If Owner requires the replacement of any Subcontractor, Supplier, or other individual or  entity retained by Contractor to perform any part of the Work, then Contractor shall be  entitled to an adjustment in Contract Price or Contract Times, or both, with respect to the  replacement; and Contractor shall initiate a Change Proposal for such adjustment within 30  days of Owner’s requirement of replacement.  G. No acceptance by Owner of any such Subcontractor, Supplier, or other individual or entity,  whether initially or as a replacement, shall constitute a waiver of the right of Owner to the  completion of the Work in accordance with the Contract Documents.  H. On a monthly basis Contractor shall submit to Engineer a complete list of all Subcontractors  and Suppliers having a direct contract with Contractor, and of all other Subcontractors and  Suppliers known to Contractor at the time of submittal.  I. Contractor shall be fully responsible to Owner and Engineer for all acts and omissions of the  Subcontractors, Suppliers, and other individuals or entities performing or furnishing any of  the Work just as Contractor is responsible for Contractor’s own acts and omissions.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  38 / 73    J. Contractor shall be solely responsible for scheduling and coordinating the work of  Subcontractors, Suppliers, and all other individuals or entities performing or furnishing any  of the Work.  K. Contractor shall restrict all Subcontractors, Suppliers, and such other individuals or entities  performing or furnishing any of the Work from communicating with Engineer or Owner,  except through Contractor or in case of an emergency, or as otherwise expressly allowed  herein.  L. The divisions and sections of the Specifications and the identifications of any Drawings shall  not control Contractor in dividing the Work among Subcontractors or Suppliers or  delineating the Work to be performed by any specific trade.  M. All Work performed for Contractor by a Subcontractor or Supplier shall be pursuant to an  appropriate contractual agreement that specifically binds the Subcontractor or Supplier to  the applicable terms and conditions of the Contract Documents for the benefit of Owner  and Engineer.  N. Owner may furnish to any Subcontractor or Supplier, to the extent practicable, information  about amounts paid to Contractor on account of Work performed for Contractor by the  particular Subcontractor or Supplier.  O. Nothing in the Contract Documents:  1. shall create for the benefit of any such Subcontractor, Supplier, or other individual or  entity any contractual relationship between Owner or Engineer and any such  Subcontractor, Supplier, or other individual or entity; nor  2. shall create any obligation on the part of Owner or Engineer to pay or to see to the  payment of any money due any such Subcontractor, Supplier, or other individual or  entity except as may otherwise be required by Laws and Regulations.  7.07 Patent Fees and Royalties  A. Contractor shall pay all license fees and royalties and assume all costs incident to the use in  the performance of the Work or the incorporation in the Work of any invention, design,  process, product, or device which is the subject of patent rights or copyrights held by  others. If a particular invention, design, process, product, or device is specified in the  Contract Documents for use in the performance of the Work and if, to the actual  knowledge of Owner or Engineer, its use is subject to patent rights or copyrights calling for  the payment of any license fee or royalty to others, the existence of such rights shall be  disclosed by Owner in the Contract Documents.  B. To the fullest extent permitted by Laws and Regulations, Owner shall indemnify and hold  harmless Contractor, and its officers, directors, members, partners, employees, agents,  consultants, and subcontractors from and against all claims, costs, losses, and damages  (including but not limited to all fees and charges of engineers, architects, attorneys, and  other professionals, and all court or arbitration or other dispute resolution costs) arising  out of or relating to any infringement of patent rights or copyrights incident to the use in  the performance of the Work or resulting from the incorporation in the Work of any  invention, design, process, product, or device specified in the Contract Documents, but not  identified as being subject to payment of any license fee or royalty to others required by  patent rights or copyrights.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  39 / 73    C. To the fullest extent permitted by Laws and Regulations, Contractor shall indemnify and  hold harmless Owner and Engineer, and the officers, directors, members, partners,  employees, agents, consultants and subcontractors of each and any of them from and  against all claims, costs, losses, and damages (including but not limited to all fees and  charges of engineers, architects, attorneys, and other professionals and all court or  arbitration or other dispute resolution costs) arising out of or relating to any infringement  of patent rights or copyrights incident to the use in the performance of the Work or  resulting from the incorporation in the Work of any invention, design, process, product, or  device not specified in the Contract Documents.  7.08 Permits  A. Unless otherwise provided in the Contract Documents, Contractor shall obtain and pay for  all construction permits and licenses. Owner shall assist Contractor, when necessary, in  obtaining such permits and licenses. Contractor shall pay all governmental charges and  inspection fees necessary for the prosecution of the Work which are applicable at the time  of the submission of Contractor’s Bid (or when Contractor became bound under a  negotiated contract). Owner shall pay all charges of utility owners for connections for  providing permanent service to the Work  7.09 Taxes  A.  Contractor shall pay all sales, consumer, use, and other similar taxes required to be paid by  Contractor in accordance with the Laws and Regulations of the place of the Project which  are applicable during the performance of the Work.  7.10 Laws and Regulations  A. Contractor shall give all notices required by and shall comply with all Laws and Regulations  applicable to the performance of the Work. Except where otherwise expressly required by  applicable Laws and Regulations, neither Owner nor Engineer shall be responsible for  monitoring Contractor’s compliance with any Laws or Regulations.  B. If Contractor performs any Work or takes any other action knowing or having reason to  know that it is contrary to Laws or Regulations, Contractor shall bear all resulting costs and  losses, and shall indemnify and hold harmless Owner and Engineer, and the officers,  directors, members, partners, employees, agents, consultants, and subcontractors of each  and any of them from and against all claims, costs, losses, and damages (including but not  limited to all fees and charges of engineers, architects, attorneys, and other professionals  and all court or arbitration or other dispute resolution costs) arising out of or relating to  such Work or other action. It shall not be Contractor’s responsibility to make certain that  the Work described in the Contract Documents is in accordance with Laws and Regulations,  but this shall not relieve Contractor of Contractor’s obligations under Paragraph 3.03.  C. Owner or Contractor may give notice to the other party of any changes after the  submission of Contractor’s Bid (or after the date when Contractor became bound under a  negotiated contract) in Laws or Regulations having an effect on the cost or time of  performance of the Work, including but not limited to changes in Laws or Regulations  having an effect on procuring permits and on sales, use, value‐added, consumption, and  other similar taxes.  If Owner and Contractor are unable to agree on entitlement to or on  the amount or extent, if any, of any adjustment in Contract Price or Contract Times  resulting from such changes, then within 30 days of such notice Contractor may submit a  Change Proposal, or Owner may initiate a Claim.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  40 / 73    7.11  Record Documents  A. Contractor shall maintain in a safe place at the Site one printed record copy of all Drawings,  Specifications, Addenda, Change Orders, Work Change Directives, Field Orders, written  interpretations and clarifications, and approved Shop Drawings. Contractor shall keep such  record documents in good order and annotate them to show changes made during  construction. These record documents, together with all approved Samples, will be  available to Engineer for reference. Upon completion of the Work, Contractor shall deliver  these record documents to Engineer.  7.12 Safety and Protection  A. Contractor shall be solely responsible for initiating, maintaining, and supervising all safety  precautions and programs in connection with the Work. Such responsibility does not  relieve Subcontractors of their responsibility for the safety of persons or property in the  performance of their work, nor for compliance with applicable safety Laws and Regulations.   Contractor shall take all necessary precautions for the safety of, and shall provide the  necessary protection to prevent damage, injury, or loss to:  1. all persons on the Site or who may be affected by the Work;  2. all the Work and materials and equipment to be incorporated therein, whether in  storage on or off the Site; and  3. other property at the Site or adjacent thereto, including trees, shrubs, lawns, walks,  pavements, roadways, structures, other work in progress, utilities, and Underground  Facilities not designated for removal, relocation, or replacement in the course of  construction.  B. Contractor shall comply with all applicable Laws and Regulations relating to the safety of  persons or property, or to the protection of persons or property from damage, injury, or  loss; and shall erect and maintain all necessary safeguards for such safety and protection.  Contractor shall notify Owner; the owners of adjacent property, Underground Facilities,  and other utilities; and other contractors and utility owners performing work at or adjacent  to the Site, when prosecution of the Work may affect them, and shall cooperate with them  in the protection, removal, relocation, and replacement of their property or work in  progress.  C. Contractor shall comply with the applicable requirements of Owner’s safety programs, if  any.  The Supplementary Conditions identify any Owner’s safety programs that are  applicable to the Work.  D. Contractor shall inform Owner and Engineer of the specific requirements of Contractor’s  safety program with which Owner’s and Engineer’s employees and representatives must  comply while at the Site.  E. All damage, injury, or loss to any property referred to in Paragraph 7.12.A.2 or 7.12.A.3  caused, directly or indirectly, in whole or in part, by Contractor, any Subcontractor,  Supplier, or any other individual or entity directly or indirectly employed by any of them to  perform any of the Work, or anyone for whose acts any of them may be liable, shall be  remedied by Contractor at its expense (except damage or loss attributable to the fault of  Drawings or Specifications or to the acts or omissions of Owner or Engineer or anyone  employed by any of them, or anyone for whose acts any of them may be liable, and not  attributable, directly or indirectly, in whole or in part, to the fault or negligence of  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  41 / 73    Contractor or any Subcontractor, Supplier, or other individual or entity directly or indirectly  employed by any of them).  F. Contractor’s duties and responsibilities for safety and protection shall continue until such  time as all the Work is completed and Engineer has issued a notice to Owner and  Contractor in accordance with Paragraph 15.06.B that the Work is acceptable (except as  otherwise expressly provided in connection with Substantial Completion).  G. Contractor’s duties and responsibilities for safety and protection shall resume whenever  Contractor or any Subcontractor or Supplier returns to the Site to fulfill warranty or  correction obligations, or to conduct other tasks arising from the Contract Documents.  7.13 Safety Representative  A. Contractor shall designate a qualified and experienced safety representative at the Site  whose duties and responsibilities shall be the prevention of accidents and the maintaining  and supervising of safety precautions and programs.  7.14 Hazard Communication Programs  A. Contractor shall be responsible for coordinating any exchange of material safety data  sheets or other hazard communication information required to be made available to or  exchanged between or among employers at the Site in accordance with Laws or  Regulations.  7.15 Emergencies  A. In emergencies affecting the safety or protection of persons or the Work or property at the  Site or adjacent thereto, Contractor is obligated to act to prevent threatened damage,  injury, or loss. Contractor shall give Engineer prompt written notice if Contractor believes  that any significant changes in the Work or variations from the Contract Documents have  been caused thereby or are required as a result thereof. If Engineer determines that a  change in the Contract Documents is required because of the action taken by Contractor in  response to such an emergency, a Work Change Directive or Change Order will be issued.  7.16 Shop Drawings, Samples, and Other Submittals  A. Shop Drawing and Sample Submittal Requirements:  1. Before submitting a Shop Drawing or Sample, Contractor shall have:  a. reviewed and coordinated the Shop Drawing or Sample with other Shop Drawings  and Samples and with the requirements of the Work and the Contract  Documents;  b. determined and verified all field measurements, quantities, dimensions, specified  performance and design criteria, installation requirements, materials, catalog  numbers, and similar information with respect thereto;  c. determined and verified the suitability of all materials and equipment offered  with respect to the indicated application, fabrication, shipping, handling, storage,  assembly, and installation pertaining to the performance of the Work; and  d. determined and verified all information relative to Contractor’s responsibilities  for means, methods, techniques, sequences, and procedures of construction, and  safety precautions and programs incident thereto.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  42 / 73    2. Each submittal shall bear a stamp or specific written certification that Contractor has  satisfied Contractor’s obligations under the Contract Documents with respect to  Contractor’s review of that submittal, and that Contractor approves the submittal.  3. With each submittal, Contractor shall give Engineer specific written notice of any  variations that the Shop Drawing or Sample may have from the requirements of the  Contract Documents. This notice shall be set forth in a written communication  separate from the Shop Drawings or Sample submittal; and, in addition, in the case of  Shop Drawings by a specific notation made on each Shop Drawing submitted to  Engineer for review and approval of each such variation.  B. Submittal Procedures for Shop Drawings and Samples: Contractor shall submit Shop  Drawings and Samples to Engineer for review and approval in accordance with the  accepted Schedule of Submittals. Each submittal will be identified as Engineer may require.  1. Shop Drawings:  a. Contractor shall submit the number of copies required in the Specifications.  b. Data shown on the Shop Drawings will be complete with respect to quantities,  dimensions, specified performance and design criteria, materials, and similar data  to show Engineer the services, materials, and equipment Contractor proposes to  provide and to enable Engineer to review the information for the limited  purposes required by Paragraph 7.16.D.  2. Samples:  a. Contractor shall submit the number of Samples required in the Specifications.  b. Contractor shall clearly identify each Sample as to material, Supplier, pertinent  data such as catalog numbers, the use for which intended and other data as  Engineer may require to enable Engineer to review the submittal for the limited  purposes required by Paragraph 7.16.D.  3. Where a Shop Drawing or Sample is required by the Contract Documents or the  Schedule of Submittals, any related Work performed prior to Engineer’s review and  approval of the pertinent submittal will be at the sole expense and responsibility of  Contractor.  C. Other Submittals: Contractor shall submit other submittals to Engineer in accordance with  the accepted Schedule of Submittals, and pursuant to the applicable terms of the  Specifications.  D. Engineer’s Review:  1. Engineer will provide timely review of Shop Drawings and Samples in accordance with  the Schedule of Submittals acceptable to Engineer. Engineer’s review and approval will  be only to determine if the items covered by the submittals will, after installation or  incorporation in the Work, conform to the information given in the Contract  Documents and be compatible with the design concept of the completed Project as a  functioning whole as indicated by the Contract Documents.  2. Engineer’s review and approval will not extend to means, methods, techniques,  sequences, or procedures of construction or to safety precautions or programs  incident thereto.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  43 / 73    3. Engineer’s review and approval of a separate item as such will not indicate approval of  the assembly in which the item functions.  4. Engineer’s review and approval of a Shop Drawing or Sample shall not relieve  Contractor from responsibility for any variation from the requirements of the Contract  Documents unless Contractor has complied with the requirements of Paragraph  7.16.A.3 and Engineer has given written approval of each such variation by specific  written notation thereof incorporated in or accompanying the Shop Drawing or  Sample. Engineer will document any such approved variation from the requirements  of the Contract Documents in a Field Order.  5. Engineer’s review and approval of a Shop Drawing or Sample shall not relieve  Contractor from responsibility for complying with the requirements of Paragraph  7.16.A and B.  6. Engineer’s review and approval of a Shop Drawing or Sample, or of a variation from  the requirements of the Contract Documents, shall not, under any circumstances,  change the Contract Times or Contract Price, unless such changes are included in a  Change Order.  7. Neither Engineer’s receipt, review, acceptance or approval of a Shop Drawing, Sample,  or other submittal shall result in such item becoming a Contract Document.  8. Contractor shall perform the Work in compliance with the requirements and  commitments set forth in approved Shop Drawings and Samples, subject to the  provisions of Paragraph 7.16.D.4.  E. Resubmittal Procedures:  1. Contractor shall make corrections required by Engineer and shall return the required  number of corrected copies of Shop Drawings and submit, as required, new Samples  for review and approval. Contractor shall direct specific attention in writing to  revisions other than the corrections called for by Engineer on previous submittals.  2. Contractor shall furnish required submittals with sufficient information and accuracy  to obtain required approval of an item with no more than three submittals. Engineer  will record Engineer’s time for reviewing a fourth or subsequent submittal of a Shop  Drawings, sample, or other item requiring approval, and Contractor shall be  responsible for Engineer’s charges to Owner for such time. Owner may impose a set‐ off against payments due to Contractor to secure reimbursement for such charges.  3. If Contractor requests a change of a previously approved submittal item, Contractor  shall be responsible for Engineer’s charges to Owner for its review time, and Owner  may impose a set‐off against payments due to Contractor to secure reimbursement for  such charges, unless the need for such change is beyond the control of Contractor.  7.17 Contractor’s General Warranty and Guarantee  A. Contractor warrants and guarantees to Owner that all Work will be in accordance with the  Contract Documents and will not be defective. Engineer and its officers, directors,  members, partners, employees, agents, consultants, and subcontractors shall be entitled to  rely on Contractor’s warranty and guarantee.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  44 / 73    B. Contractor’s warranty and guarantee hereunder excludes defects or damage caused by:  1. abuse, modification, or improper maintenance or operation by persons other than  Contractor, Subcontractors, Suppliers, or any other individual or entity for whom  Contractor is responsible; or  2. normal wear and tear under normal usage.  C. Contractor’s obligation to perform and complete the Work in accordance with the Contract  Documents shall be absolute. None of the following will constitute an acceptance of Work  that is not in accordance with the Contract Documents or a release of Contractor’s  obligation to perform the Work in accordance with the Contract Documents:  1. observations by Engineer;  2. recommendation by Engineer or payment by Owner of any progress or final payment;  3. the issuance of a certificate of Substantial Completion by Engineer or any payment  related thereto by Owner;  4. use or occupancy of the Work or any part thereof by Owner;  5. any review and approval of a Shop Drawing or Sample submittal;  6. the issuance of a notice of acceptability by Engineer;  7. any inspection, test, or approval by others; or  8. any correction of defective Work by Owner.  D. If the Contract requires the Contractor to accept the assignment of a contract entered into  by Owner, then the specific warranties, guarantees, and correction obligations contained in  the assigned contract shall govern with respect to Contractor’s performance obligations to  Owner for the Work described in the assigned contract.  7.18 Indemnification  A. To the fullest extent permitted by Laws and Regulations, and in addition to any other  obligations of Contractor under the Contract  or otherwise, Contractor shall indemnify and  hold harmless Owner and Engineer, and the officers, directors, members, partners,  employees, agents, consultants and subcontractors of each and any of them from and  against all claims, costs, losses, and damages (including but not limited to all fees and  charges of engineers, architects, attorneys, and other professionals and all court or  arbitration or other dispute resolution costs) arising out of or relating to the performance  of the Work, provided that any such claim, cost, loss, or damage is attributable to bodily  injury, sickness, disease, or death, or to injury to or destruction of tangible property (other  than the Work itself), including the loss of use resulting therefrom but only to the extent  caused by any negligent act or omission of Contractor, any Subcontractor, any Supplier, or  any individual or entity directly or indirectly employed by any of them to perform any of  the Work or anyone for whose acts any of them may be liable.  B. In any and all claims against Owner or Engineer or any of their officers, directors, members,  partners, employees, agents, consultants, or subcontractors by any employee (or the  survivor or personal representative of such employee) of Contractor, any Subcontractor,  any Supplier, or any individual or entity directly or indirectly employed by any of them to  perform any of the Work, or anyone for whose acts any of them may be liable, the  indemnification obligation under Paragraph 7.18.A shall not be limited in any way by any  limitation on the amount or type of damages, compensation, or benefits payable by or for  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  45 / 73    Contractor or any such Subcontractor, Supplier, or other individual or entity under workers’  compensation acts, disability benefit acts, or other employee benefit acts.  C. The indemnification obligations of Contractor under Paragraph 7.18.A shall not extend to  the liability of Engineer and Engineer’s officers, directors, members, partners, employees,  agents, consultants and subcontractors arising out of:  1. the preparation or approval of, or the failure to prepare or approve maps, Drawings,  opinions, reports, surveys, Change Orders, designs, or Specifications; or  2. giving directions or instructions, or failing to give them, if that is the primary cause of  the injury or damage.  7.19 Delegation of Professional Design Services  A. Contractor will not be required to provide professional design services unless such services  are specifically required by the Contract Documents for a portion of the Work or unless  such services are required to carry out Contractor’s responsibilities for construction means,  methods, techniques, sequences and procedures. Contractor shall not be required to  provide professional services in violation of applicable Laws and Regulations.  B. If professional design services or certifications by a design professional related to systems,  materials, or equipment are specifically required of Contractor by the Contract Documents,  Owner and Engineer will specify all performance and design criteria that such services must  satisfy. Contractor shall cause such services or certifications to be provided by a properly  licensed professional, whose signature and seal shall appear on all drawings, calculations,  specifications, certifications, and other submittals prepared by such professional. Shop  Drawings and other submittals related to the Work designed or certified by such  professional, if prepared by others, shall bear such professional’s written approval when  submitted to Engineer.  C. Owner and Engineer shall be entitled to rely upon the adequacy, accuracy, and  completeness of the services, certifications, or approvals performed by such design  professionals, provided Owner and Engineer have specified to Contractor all performance  and design criteria that such services must satisfy.  D. Pursuant to this paragraph, Engineer’s review and approval of design calculations and  design drawings will be only for the limited purpose of checking for conformance with  performance and design criteria given and the design concept expressed in the Contract  Documents. Engineer’s review and approval of Shop Drawings and other submittals (except  design calculations and design drawings) will be only for the purpose stated in Paragraph  7.16.D.1.  E. Contractor shall not be responsible for the adequacy of the performance or design criteria  specified by Owner or Engineer.  ARTICLE 8 – OTHER WORK AT THE SITE  8.01 Other Work  A. In addition to and apart from the Work under the Contract Documents, the Owner may  perform other work at or adjacent to the Site. Such other work may be performed by  Owner’s employees, or through contracts between the Owner and third parties. Owner  may also arrange to have third‐party utility owners perform work on their utilities and  facilities at or adjacent to the Site.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  46 / 73    B. If Owner performs other work at or adjacent to the Site with Owner’s employees, or  through contracts for such other work, then Owner shall give Contractor written notice  thereof prior to starting any such other work. If Owner has advance information regarding  the start of any utility work at or adjacent to the Site, Owner shall provide such information  to Contractor.  C. Contractor shall afford each other contractor that performs such other work, each utility  owner performing other work, and Owner, if Owner is performing other work with Owner’s  employees, proper and safe access to the Site, and provide a reasonable opportunity for  the introduction and storage of materials and equipment and the execution of such other  work. Contractor shall do all cutting, fitting, and patching of the Work that may be required  to properly connect or otherwise make its several parts come together and properly  integrate with such other work. Contractor shall not endanger any work of others by  cutting, excavating, or otherwise altering such work; provided, however, that Contractor  may cut or alter others' work with the written consent of Engineer and the others whose  work will be affected.  D. If the proper execution or results of any part of Contractor’s Work depends upon work  performed by others under this Article 8, Contractor shall inspect such other work and  promptly report to Engineer in writing any delays, defects, or deficiencies in such other  work that render it unavailable or unsuitable for the proper execution and results of  Contractor’s Work. Contractor’s failure to so report will constitute an acceptance of such  other work as fit and proper for integration with Contractor’s Work except for latent  defects and deficiencies in such other work.  8.02 Coordination  A. If Owner intends to contract with others for the performance of other work at or adjacent  to the Site, to perform other work at or adjacent to the Site with Owner’s employees, or to  arrange to have utility owners perform work at or adjacent to the Site, the following will be  set forth in the Supplementary Conditions or provided to Contractor prior to the start of  any such other work:  1. the identity of the individual or entity that will have authority and responsibility for  coordination of the activities among the various contractors;  2. an itemization of the specific matters to be covered by such authority and  responsibility; and  3. the extent of such authority and responsibilities.  B. Unless otherwise provided in the Supplementary Conditions, Owner shall have sole  authority and responsibility for such coordination.  8.03 Legal Relationships  A. If, in the course of performing other work at or adjacent to the Site for Owner, the Owner’s  employees, any other contractor working for Owner, or any utility owner for whom the  Owner is responsible causes damage to the Work or to the property of Contractor or its  Subcontractors, or delays, disrupts, interferes with, or increases the scope or cost of the  performance of the Work, through actions or inaction, then Contractor shall be entitled to  an equitable adjustment in the Contract Price or the Contract Times, or both. Contractor  must submit any Change Proposal seeking an equitable adjustment in the Contract Price or  the Contract Times under this paragraph within 30 days of the damaging, delaying,  disrupting, or interfering event. The entitlement to, and extent of, any such equitable  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  47 / 73    adjustment shall take into account information (if any) regarding such other work that was  provided to Contractor in the Contract Documents prior to the submittal of the Bid or the  final negotiation of the terms of the Contract. When applicable, any such equitable  adjustment in Contract Price shall be conditioned on Contractor assigning to Owner all  Contractor’s rights against such other contractor or utility owner with respect to the  damage, delay, disruption, or interference that is the subject of the adjustment.  Contractor’s entitlement to an adjustment of the Contract Times is conditioned on such  adjustment being essential to Contractor’s ability to complete the Work within the Contract  Times.  B. Contractor shall take reasonable and customary measures to avoid damaging, delaying,  disrupting, or interfering with the work of Owner, any other contractor, or any utility owner  performing other work at or adjacent to the Site. If Contractor fails to take such measures  and as a result damages, delays, disrupts, or interferes with the work of any such other  contractor or utility owner, then Owner may impose a set‐off against payments due to  Contractor, and assign to such other contractor or utility owner the Owner’s contractual  rights against Contractor with respect to the breach of the obligations set forth in this  paragraph.  C. When Owner is performing other work at or adjacent to the Site with Owner’s employees,  Contractor shall be liable to Owner for damage to such other work, and for the reasonable  direct delay, disruption, and interference costs incurred by Owner as a result of  Contractor’s failure to take reasonable and customary measures with respect to Owner’s  other work. In response to such damage, delay, disruption, or interference, Owner may  impose a set‐off against payments due to Contractor.  D. If Contractor damages, delays, disrupts, or interferes with the work of any other contractor,  or any utility owner performing other work at or adjacent to the Site, through Contractor’s  failure to take reasonable and customary measures to avoid such impacts, or if any claim  arising out of Contractor’s actions, inactions, or negligence in performance of the Work at  or adjacent to the Site is made by any such other contractor or utility owner against  Contractor, Owner, or Engineer, then Contractor shall (1) promptly attempt to settle the  claim as to all parties through negotiations with such other contractor or utility owner, or  otherwise resolve the claim by arbitration or other dispute resolution proceeding or at law,  and (2) indemnify and hold harmless Owner and Engineer, and the officers, directors,  members, partners, employees, agents, consultants and subcontractors of each and any of  them from and against any such claims, and against all costs, losses, and damages  (including but not limited to all fees and charges of engineers, architects, attorneys, and  other professionals and all court or arbitration or other dispute resolution costs) arising out  of or relating to such damage, delay, disruption, or interference.  ARTICLE 9 – OWNER’S RESPONSIBILITIES  9.01 Communications to Contractor  A. Except as otherwise provided in these General Conditions, Owner shall issue all  communications to Contractor through Engineer.  9.02 Replacement of Engineer  A. Owner may at its discretion appoint an engineer to replace Engineer, provided Contractor  makes no reasonable objection to the replacement engineer. The replacement engineer’s  status under the Contract Documents shall be that of the former Engineer.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  48 / 73    9.03 Furnish Data  A. Owner shall promptly furnish the data required of Owner under the Contract Documents.  9.04 Pay When Due  A. Owner shall make payments to Contractor when they are due as provided in the  Agreement.  9.05 Lands and Easements; Reports, Tests, and Drawings  A. Owner’s duties with respect to providing lands and easements are set forth in Paragraph  5.01.  B. Owner’s duties with respect to providing engineering surveys to establish reference points  are set forth in Paragraph 4.03.  C. Article 5 refers to Owner’s identifying and making available to Contractor copies of reports  of explorations and tests of conditions at the Site, and drawings of physical conditions  relating to existing surface or subsurface structures at the Site.  9.06 Insurance  A. Owner’s responsibilities, if any, with respect to purchasing and maintaining liability and  property insurance are set forth in Article 6.  9.07 Change Orders  A. Owner’s responsibilities with respect to Change Orders are set forth in Article 11.  9.08 Inspections, Tests, and Approvals  A. Owner’s responsibility with respect to certain inspections, tests, and approvals is set forth  in Paragraph 14.02.B.  9.09 Limitations on Owner’s Responsibilities  A. The Owner shall not supervise, direct, or have control or authority over, nor be responsible  for, Contractor’s means, methods, techniques, sequences, or procedures of construction,  or the safety precautions and programs incident thereto, or for any failure of Contractor to  comply with Laws and Regulations applicable to the performance of the Work. Owner will  not be responsible for Contractor’s failure to perform the Work in accordance with the  Contract Documents.  9.10 Undisclosed Hazardous Environmental Condition  A. Owner’s responsibility in respect to an undisclosed Hazardous Environmental Condition is  set forth in Paragraph 5.06.  9.11 Evidence of Financial Arrangements  A. Upon request of Contractor, Owner shall furnish Contractor reasonable evidence that  financial arrangements have been made to satisfy Owner’s obligations under the Contract  Documents (including obligations under proposed changes in the Work).  9.12 Safety Programs  A. While at the Site, Owner’s employees and representatives shall comply with the specific  applicable requirements of Contractor’s safety programs of which Owner has been  informed.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  49 / 73    B. Owner shall furnish copies of any applicable Owner safety programs to Contractor.  ARTICLE 10 – ENGINEER’S STATUS DURING CONSTRUCTION  10.01 Owner’s Representative  A. Engineer will be Owner’s representative during the construction period. The duties and  responsibilities and the limitations of authority of Engineer as Owner’s representative  during construction are set forth in the Contract.  10.02 Visits to Site  A. Engineer will make visits to the Site at intervals appropriate to the various stages of  construction as Engineer deems necessary in order to observe as an experienced and  qualified design professional the progress that has been made and the quality of the  various aspects of Contractor’s executed Work. Based on information obtained during such  visits and observations, Engineer, for the benefit of Owner, will determine, in general, if the  Work is proceeding in accordance with the Contract Documents. Engineer will not be  required to make exhaustive or continuous inspections on the Site to check the quality or  quantity of the Work. Engineer’s efforts will be directed toward providing for Owner a  greater degree of confidence that the completed Work will conform generally to the  Contract Documents. On the basis of such visits and observations, Engineer will keep  Owner informed of the progress of the Work and will endeavor to guard Owner against  defective Work.  B. Engineer’s visits and observations are subject to all the limitations on Engineer’s authority  and responsibility set forth in Paragraph 10.08.  Particularly, but without limitation, during  or as a result of Engineer’s visits or observations of Contractor’s Work, Engineer will not  supervise, direct, control, or have authority over or be responsible for Contractor’s means,  methods, techniques, sequences, or procedures of construction, or the safety precautions  and programs incident thereto, or for any failure of Contractor to comply with Laws and  Regulations applicable to the performance of the Work.  10.03 Project Representative  A. If Owner and Engineer have agreed that Engineer will furnish a Resident Project  Representative to represent Engineer at the Site and assist Engineer in observing the  progress and quality of the Work, then the authority and responsibilities of any such  Resident Project Representative will be as provided in the Supplementary Conditions, and  limitations on the responsibilities thereof will be as provided in Paragraph 10.08. If Owner  designates another representative or agent to represent Owner at the Site who is not  Engineer’s consultant, agent, or employee, the responsibilities and authority and  limitations thereon of such other individual or entity will be as provided in the  Supplementary Conditions.  10.04 Rejecting Defective Work  A. Engineer has the authority to reject Work in accordance with Article 14.  10.05 Shop Drawings, Change Orders and Payments  A. Engineer’s authority, and limitations thereof, as to Shop Drawings and Samples, are set  forth in Paragraph 7.16.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  50 / 73    B. Engineer’s authority, and limitations thereof, as to design calculations and design drawings  submitted in response to a delegation of professional design services, if any, are set forth in  Paragraph 7.19.  C. Engineer’s authority as to Change Orders is set forth in Article 11.  D. Engineer’s authority as to Applications for Payment is set forth in Article 15.  10.06 Determinations for Unit Price Work  A. Engineer will determine the actual quantities and classifications of Unit Price Work  performed by Contractor as set forth in Paragraph 13.03.  10.07 Decisions on Requirements of Contract Documents and Acceptability of Work  A. Engineer will render decisions regarding the requirements of the Contract Documents, and  judge the acceptability of the Work, pursuant to the specific procedures set forth herein for  initial interpretations, Change Proposals, and acceptance of the Work. In rendering such  decisions and judgments, Engineer will not show partiality to Owner or Contractor, and will  not be liable to Owner, Contractor, or others in connection with any proceedings,  interpretations, decisions, or judgments conducted or rendered in good faith.  10.08 Limitations on Engineer’s Authority and Responsibilities  A. Neither Engineer’s authority or responsibility under this Article 10 or under any other  provision of the Contract, nor any decision made by Engineer in good faith either to  exercise or not exercise such authority or responsibility or the undertaking, exercise, or  performance of any authority or responsibility by Engineer, shall create, impose, or give rise  to any duty in contract, tort, or otherwise owed by Engineer to Contractor, any  Subcontractor, any Supplier, any other individual or entity, or to any surety for or employee  or agent of any of them.  B. Engineer will not supervise, direct, control, or have authority over or be responsible for  Contractor’s means, methods, techniques, sequences, or procedures of construction, or the  safety precautions and programs incident thereto, or for any failure of Contractor to  comply with Laws and Regulations applicable to the performance of the Work. Engineer will  not be responsible for Contractor’s failure to perform the Work in accordance with the  Contract Documents.  C. Engineer will not be responsible for the acts or omissions of Contractor or of any  Subcontractor, any Supplier, or of any other individual or entity performing any of the  Work.  D. Engineer’s review of the final Application for Payment and accompanying documentation  and all maintenance and operating instructions, schedules, guarantees, bonds, certificates  of inspection, tests and approvals, and other documentation required to be delivered by  Paragraph 15.06.A will only be to determine generally that their content complies with the  requirements of, and in the case of certificates of inspections, tests, and approvals, that the  results certified indicate compliance with the Contract Documents.  E. The limitations upon authority and responsibility set forth in this Paragraph 10.08 shall also  apply to the Resident Project Representative, if any.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  51 / 73    10.09 Compliance with Safety Program  A. While at the Site, Engineer’s employees and representatives will comply with the specific  applicable requirements of Owner’s and Contractor’s safety programs (if any) of which  Engineer has been informed.  ARTICLE 11 – AMENDING THE CONTRACT DOCUMENTS; CHANGES IN THE WORK  11.01 Amending and Supplementing Contract Documents  A. The Contract Documents may be amended or supplemented by a Change Order, a Work  Change Directive, or a Field Order.  1. Change Orders:  a. If an amendment or supplement to the Contract Documents includes a change in  the Contract Price or the Contract Times, such amendment or supplement must  be set forth in a Change Order. A Change Order also may be used to establish  amendments and supplements of the Contract Documents that do not affect the  Contract Price or Contract Times.  b. Owner and Contractor may amend those terms and conditions of the Contract  Documents that do not involve (1) the performance or acceptability of the Work,  (2) the design (as set forth in the Drawings, Specifications, or otherwise), or (3)  other engineering or technical matters, without the recommendation of the  Engineer. Such an amendment shall be set forth in a Change Order.  2. Work Change Directives: A Work Change Directive will not change the Contract Price  or the Contract Times but is evidence that the parties expect that the modification  ordered or documented by a Work Change Directive will be incorporated in a  subsequently issued Change Order, following negotiations by the parties as to the  Work Change Directive’s effect, if any, on the Contract Price and Contract Times; or, if  negotiations are unsuccessful, by a determination under the terms of the Contract  Documents governing adjustments, expressly including Paragraph 11.04 regarding  change of Contract Price. Contractor must submit any Change Proposal seeking an  adjustment of the Contract Price or the Contract Times, or both, no later than 30 days  after the completion of the Work set out in the Work Change Directive.  Owner must  submit any Claim seeking an adjustment of the Contract Price or the Contract Times,  or both, no later than 60 days after issuance of the Work Change Directive.  3. Field Orders: Engineer may authorize minor changes in the Work if the changes do not  involve an adjustment in the Contract Price or the Contract Times and are compatible  with the design concept of the completed Project as a functioning whole as indicated  by the Contract Documents. Such changes will be accomplished by a Field Order and  will be binding on Owner and also on Contractor, which shall perform the Work  involved promptly. If Contractor believes that a Field Order justifies an adjustment in  the Contract Price or Contract Times, or both, then before proceeding with the Work  at issue, Contractor shall submit a Change Proposal as provided herein.  11.02 Owner‐Authorized Changes in the Work  A. Without invalidating the Contract and without notice to any surety, Owner may, at any  time or from time to time, order additions, deletions, or revisions in the Work. Such  changes shall be supported by Engineer’s recommendation, to the extent the change  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  52 / 73    involves the design (as set forth in the Drawings, Specifications, or otherwise), or other  engineering or technical matters. Such changes may be accomplished by a Change Order, if  Owner and Contractor have agreed as to the effect, if any, of the changes on Contract  Times or Contract Price; or by a Work Change Directive. Upon receipt of any such  document, Contractor shall promptly proceed with the Work involved; or, in the case of a  deletion in the Work, promptly cease construction activities with respect to such deleted  Work. Added or revised Work shall be performed under the applicable conditions of the  Contract Documents. Nothing in this paragraph shall obligate Contractor to undertake work  that Contractor reasonably concludes cannot be performed in a manner consistent with  Contractor’s safety obligations under the Contract Documents or Laws and Regulations.  11.03  Unauthorized Changes in the Work  A. Contractor shall not be entitled to an increase in the Contract Price or an extension of the  Contract Times with respect to any work performed that is not required by the Contract  Documents, as amended, modified, or supplemented, except in the case of an emergency  as provided in Paragraph 7.15 or in the case of uncovering Work as provided in Paragraph  14.05.  11.04 Change of Contract Price  A. The Contract Price may only be changed by a Change Order. Any Change Proposal for an  adjustment in the Contract Price shall comply with the provisions of Paragraph 11.06.  Any  Claim for an adjustment of Contract Price shall comply with the provisions of Article 12.  B. An adjustment in the Contract Price will be determined as follows:  1. where the Work involved is covered by unit prices contained in the Contract  Documents, then by application of such unit prices to the quantities of the items  involved (subject to the provisions of Paragraph 13.03); or  2. where the Work involved is not covered by unit prices contained in the Contract  Documents, then by a mutually agreed lump sum (which may include an allowance for  overhead and profit not necessarily in accordance with Paragraph 11.04.C.2); or  3. where the Work involved is not covered by unit prices contained in the Contract  Documents and the parties do not reach mutual agreement to a lump sum, then on  the basis of the Cost of the Work (determined as provided in Paragraph 13.01) plus a  Contractor’s fee for overhead and profit (determined as provided in Paragraph  11.04.C).  C. Contractor’s Fee: When applicable, the Contractor’s fee for overhead and profit shall be  determined as follows:  1. a mutually acceptable fixed fee; or  2. if a fixed fee is not agreed upon, then a fee based on the following percentages of the  various portions of the Cost of the Work:  a. for costs incurred under Paragraphs 13.01.B.1 and 13.01.B.2, the Contractor’s fee  shall be 15 percent;  b. for costs incurred under Paragraph 13.01.B.3, the Contractor’s fee shall be five  percent;  c. where one or more tiers of subcontracts are on the basis of Cost of the Work plus  a fee and no fixed fee is agreed upon, the intent of Paragraphs 11.04.C.2.a and  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  53 / 73    11.04.C.2.b is that the Contractor’s fee shall be based on: (1) a fee of 15 percent  of the costs incurred under Paragraphs 13.01.A.1 and 13.01.A.2 by the  Subcontractor that actually performs the Work, at whatever tier, and (2) with  respect to Contractor itself and to any Subcontractors of a tier higher than that of  the Subcontractor that actually performs the Work, a fee of five percent of the  amount (fee plus underlying costs incurred) attributable to the next lower tier  Subcontractor; provided, however, that for any such subcontracted work the  maximum total fee to be paid by Owner shall be no greater than 27 percent of  the costs incurred by the Subcontractor that actually performs the work;  d. no fee shall be payable on the basis of costs itemized under Paragraphs 13.01.B.4,  13.01.B.5, and 13.01.C;  e. the amount of credit to be allowed by Contractor to Owner for any change which  results in a net decrease in cost will be the amount of the actual net decrease in  cost plus a deduction in Contractor’s fee by an amount equal to five percent of  such net decrease; and  f. when both additions and credits are involved in any one change, the adjustment  in Contractor’s fee shall be computed on the basis of the net change in  accordance with Paragraphs 11.04.C.2.a through 11.04.C.2.e, inclusive.  11.05 Change of Contract Times  A. The Contract Times may only be changed by a Change Order. Any Change Proposal for an  adjustment in the Contract Times shall comply with the provisions of Paragraph 11.06. Any  Claim for an adjustment in the Contract Times shall comply with the provisions of Article  12.  B. An adjustment of the Contract Times shall be subject to the limitations set forth in  Paragraph 4.05, concerning delays in Contractor’s progress.  11.06 Change Proposals  A. Contractor shall submit a Change Proposal to Engineer to request an adjustment in the  Contract Times or Contract Price; appeal an initial decision by Engineer concerning the  requirements of the Contract Documents or relating to the acceptability of the Work under  the Contract Documents; contest a set‐off against payment due; or seek other relief under  the Contract. The Change Proposal shall specify any proposed change in Contract Times or  Contract Price, or both, or other proposed relief, and explain the reason for the proposed  change, with citations to any governing or applicable provisions of the Contract Documents.  1. Procedures: Contractor shall submit each Change Proposal to Engineer promptly (but  in no event later than 30 days) after the start of the event giving rise thereto, or after  such initial decision. The Contractor shall submit supporting data, including the  proposed change in Contract Price or Contract Time (if any), to the Engineer and  Owner within 15 days after the submittal of the Change Proposal. The supporting data  shall be accompanied by a written statement that the supporting data are accurate  and complete, and that any requested time or price adjustment is the entire  adjustment to which Contractor believes it is entitled as a result of said event.  Engineer will advise Owner regarding the Change Proposal, and consider any  comments or response from Owner regarding the Change Proposal.  2. Engineer’s Action: Engineer will review each Change Proposal and, within 30 days after  receipt of the Contractor’s supporting data, either deny the Change Proposal in whole,  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  54 / 73    approve it in whole, or deny it in part and approve it in part. Such actions shall be in  writing, with a copy provided to Owner and Contractor. If Engineer does not take  action on the Change Proposal within 30 days, then either Owner or Contractor may at  any time thereafter submit a letter to the other party indicating that as a result of  Engineer’s inaction the Change Proposal is deemed denied, thereby commencing the  time for appeal of the denial under Article 12.  3. Binding Decision: Engineer’s decision will be final and binding upon Owner and  Contractor, unless Owner or Contractor appeals the decision by filing a Claim under  Article 12.  B. Resolution of Certain Change Proposals: If the Change Proposal does not involve the design  (as set forth in the Drawings, Specifications, or otherwise), the acceptability of the Work, or  other engineering or technical matters, then Engineer will notify the parties that the  Engineer is unable to resolve the Change Proposal. For purposes of further resolution of  such a Change Proposal, such notice shall be deemed a denial, and Contractor may choose  to seek resolution under the terms of Article 12.  11.07 Execution of Change Orders  A. Owner and Contractor shall execute appropriate Change Orders covering:  1. changes in the Contract Price or Contract Times which are agreed to by the parties,  including any undisputed sum or amount of time for Work actually performed in  accordance with a Work Change Directive;  2. changes in Contract Price resulting from an Owner set‐off, unless Contractor has duly  contested such set‐off;  3. changes in the Work which are: (a) ordered by Owner pursuant to Paragraph 11.02, (b)  required because of Owner’s acceptance of defective Work under Paragraph 14.04 or  Owner’s correction of defective Work under Paragraph 14.07, or (c) agreed to by the  parties, subject to the need for Engineer’s recommendation if the change  in the Work  involves the design (as set forth in the Drawings, Specifications, or otherwise), or other  engineering or technical matters; and  4. changes in the Contract Price or Contract Times, or other changes, which embody the  substance of any final and binding results under Paragraph 11.06, or Article 12.  B. If Owner or Contractor refuses to execute a Change Order that is required to be executed  under the terms of this Paragraph 11.07, it shall be deemed to be of full force and effect, as  if fully executed.  11.08 Notification to Surety  A. If the provisions of any bond require notice to be given to a surety of any change affecting  the general scope of the Work or the provisions of the Contract Documents (including, but  not limited to, Contract Price or Contract Times), the giving of any such notice will be  Contractor’s responsibility. The amount of each applicable bond will be adjusted to reflect  the effect of any such change.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  55 / 73    ARTICLE 12 – CLAIMS  12.01 Claims  A. Claims Process: The following disputes between Owner and Contractor shall be submitted  to the Claims process set forth in this Article:  1. Appeals by Owner or Contractor of Engineer’s decisions regarding Change Proposals;  2. Owner demands for adjustments in the Contract Price or Contract Times, or other  relief under the Contract Documents; and  3. Disputes that Engineer has been unable to address because they do not involve the  design (as set forth in the Drawings, Specifications, or otherwise), the acceptability of  the Work, or other engineering or technical matters.  B. Submittal of Claim: The party submitting a Claim shall deliver it directly to the other party  to the Contract promptly (but in no event later than 30 days) after the start of the event  giving rise thereto; in the case of appeals regarding Change Proposals within 30 days of the  decision under appeal. The party submitting the Claim shall also furnish a copy to the  Engineer, for its information only. The responsibility to substantiate a Claim shall rest with  the party making the Claim. In the case of a Claim by Contractor seeking an increase in the  Contract Times or Contract Price, or both, Contractor shall certify that the Claim is made in  good faith, that the supporting data are accurate and complete, and that to the best of  Contractor’s knowledge and belief the amount of time or money requested accurately  reflects the full amount to which Contractor is entitled.  C. Review and Resolution: The party receiving a Claim shall review it thoroughly, giving full  consideration to its merits. The two parties shall seek to resolve the Claim through the  exchange of information and direct negotiations.  The parties may extend the time for  resolving the Claim by mutual agreement. All actions taken on a Claim shall be stated in  writing and submitted to the other party, with a copy to Engineer.  D. Mediation:  1. At any time after initiation of a Claim, Owner and Contractor may mutually agree to  mediation of the underlying dispute. The agreement to mediate shall stay the Claim  submittal and response process.  2. If Owner and Contractor agree to mediation, then after 60 days from such agreement,  either Owner or Contractor may unilaterally terminate the mediation process, and the  Claim submittal and decision process shall resume as of the date of the termination. If  the mediation proceeds but is unsuccessful in resolving the dispute, the Claim  submittal and decision process shall resume as of the date of the conclusion of the  mediation, as determined by the mediator.  3. Owner and Contractor shall each pay one‐half of the mediator’s fees and costs.  E. Partial Approval: If the party receiving a Claim approves the Claim in part and denies it in  part, such action shall be final and binding unless within 30 days of such action the other  party invokes the procedure set forth in Article 17 for final resolution of disputes.  F. Denial of Claim: If efforts to resolve a Claim are not successful, the party receiving the Claim  may deny it by giving written notice of denial to the other party. If the receiving party does  not take action on the Claim within 90 days, then either Owner or Contractor may at any  time thereafter submit a letter to the other party indicating that as a result of the inaction,  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  56 / 73    the Claim is deemed denied, thereby commencing the time for appeal of the denial. A  denial of the Claim shall be final and binding unless within 30 days of the denial the other  party invokes the procedure set forth in Article 17 for the final resolution of disputes.  G. Final and Binding Results: If the parties reach a mutual agreement regarding a Claim,  whether through approval of the Claim, direct negotiations, mediation, or otherwise; or if a  Claim is approved in part and denied in part, or denied in full, and such actions become  final and binding; then the results of the agreement or action on the Claim shall be  incorporated in a Change Order to the extent they affect the Contract, including the Work,  the Contract Times, or the Contract Price.  ARTICLE 13 – COST OF THE WORK; ALLOWANCES; UNIT PRICE WORK  13.01 Cost of the Work  A. Purposes for Determination of Cost of the Work: The term Cost of the Work means the sum  of all costs necessary for the proper performance of the Work at issue, as further defined  below. The provisions of this Paragraph 13.01 are used for two distinct purposes:  1. To determine Cost of the Work when Cost of the Work is a component of the Contract  Price, under cost‐plus‐fee, time‐and‐materials, or other cost‐based terms; or  2. To determine the value of a Change Order, Change Proposal, Claim, set‐off, or other  adjustment in Contract Price. When the value of any such adjustment is determined  on the basis of Cost of the Work, Contractor is entitled only to those additional or  incremental costs required because of the change in the Work or because of the event  giving rise to the adjustment.  B. Costs Included: Except as otherwise may be agreed to in writing by Owner, costs included in  the Cost of the Work shall be in amounts no higher than those prevailing in the locality of  the Project, shall not include any of the costs itemized in Paragraph 13.01.C, and shall  include only the following items:  1. Payroll costs for employees in the direct employ of Contractor in the performance of  the Work under schedules of job classifications agreed upon by Owner and Contractor.  Such employees shall include, without limitation, superintendents, foremen, and other  personnel employed full time on the Work. Payroll costs for employees not employed  full time on the Work shall be apportioned on the basis of their time spent on the  Work. Payroll costs shall include, but not be limited to, salaries and wages plus the  cost of fringe benefits, which shall include social security contributions,  unemployment, excise, and payroll taxes, workers’ compensation, health and  retirement benefits, bonuses, sick leave, and vacation and holiday pay applicable  thereto. The expenses of performing Work outside of regular working hours, on  Saturday, Sunday, or legal holidays, shall be included in the above to the extent  authorized by Owner.  2. Cost of all materials and equipment furnished and incorporated in the Work, including  costs of transportation and storage thereof, and Suppliers’ field services required in  connection therewith. All cash discounts shall accrue to Contractor unless Owner  deposits funds with Contractor with which to make payments, in which case the cash  discounts shall accrue to Owner. All trade discounts, rebates, and refunds and returns  from sale of surplus materials and equipment shall accrue to Owner, and Contractor  shall make provisions so that they may be obtained.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  57 / 73    3. Payments made by Contractor to Subcontractors for Work performed by  Subcontractors. If required by Owner, Contractor shall obtain competitive bids from  subcontractors acceptable to Owner and Contractor and shall deliver such bids to  Owner, who will then determine, with the advice of Engineer, which bids, if any, will  be acceptable. If any subcontract provides that the Subcontractor is to be paid on the  basis of Cost of the Work plus a fee, the Subcontractor’s Cost of the Work and fee shall  be determined in the same manner as Contractor’s Cost of the Work and fee as  provided in this Paragraph 13.01.  4. Costs of special consultants (including but not limited to engineers, architects, testing  laboratories, surveyors, attorneys, and accountants) employed for services specifically  related to the Work.  5. Supplemental costs including the following:  a. The proportion of necessary transportation, travel, and subsistence expenses of  Contractor’s employees incurred in discharge of duties connected with the Work.  b. Cost, including transportation and maintenance, of all materials, supplies,  equipment, machinery, appliances, office, and temporary facilities at the Site, and  hand tools not owned by the workers, which are consumed in the performance of  the Work, and cost, less market value, of such items used but not consumed  which remain the property of Contractor.  c. Rentals of all construction equipment and machinery, and the parts thereof,  whether rented from Contractor or others in accordance with rental agreements  approved by Owner with the advice of Engineer, and the costs of transportation,  loading, unloading, assembly, dismantling, and removal thereof. All such costs  shall be in accordance with the terms of said rental agreements. The rental of any  such equipment, machinery, or parts shall cease when the use thereof is no  longer necessary for the Work.  d. Sales, consumer, use, and other similar taxes related to the Work, and for which  Contractor is liable, as imposed by Laws and Regulations.  e. Deposits lost for causes other than negligence of Contractor, any Subcontractor,  or anyone directly or indirectly employed by any of them or for whose acts any of  them may be liable, and royalty payments and fees for permits and licenses.  f. Losses and damages (and related expenses) caused by damage to the Work, not  compensated by insurance or otherwise, sustained by Contractor in connection  with the performance of the Work (except losses and damages within the  deductible amounts of property insurance established in accordance with  Paragraph 6.05), provided such losses and damages have resulted from causes  other than the negligence of Contractor, any Subcontractor, or anyone directly or  indirectly employed by any of them or for whose acts any of them may be liable.  Such losses shall include settlements made with the written consent and approval  of Owner. No such losses, damages, and expenses shall be included in the Cost of  the Work for the purpose of determining Contractor’s fee.  g. The cost of utilities, fuel, and sanitary facilities at the Site.  h. Minor expenses such as communication service at the Site, express and courier  services, and similar petty cash items in connection with the Work.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  58 / 73    i. The costs of premiums for all bonds and insurance that Contractor is required by  the Contract Documents to purchase and maintain.  C. Costs Excluded: The term Cost of the Work shall not include any of the following items:  1. Payroll costs and other compensation of Contractor’s officers, executives, principals  (of partnerships and sole proprietorships), general managers, safety managers,  engineers, architects, estimators, attorneys, auditors, accountants, purchasing and  contracting agents, expediters, timekeepers, clerks, and other personnel employed by  Contractor, whether at the Site or in Contractor’s principal or branch office for general  administration of the Work and not specifically included in the agreed upon schedule  of job classifications referred to in Paragraph 13.01.B.1 or specifically covered by  Paragraph 13.01.B.4. The payroll costs and other compensation excluded here are to  be considered administrative costs covered by the Contractor’s fee.  2. Expenses of Contractor’s principal and branch offices other than Contractor’s office at  the Site.  3. Any part of Contractor’s capital expenses, including interest on Contractor’s capital  employed for the Work and charges against Contractor for delinquent payments.  4. Costs due to the negligence of Contractor, any Subcontractor, or anyone directly or  indirectly employed by any of them or for whose acts any of them may be liable,  including but not limited to, the correction of defective Work, disposal of materials or  equipment wrongly supplied, and making good any damage to property.  5. Other overhead or general expense costs of any kind and the costs of any item not  specifically and expressly included in Paragraph 13.01.B.  D. Contractor’s Fee: When the Work as a whole is performed on the basis of cost‐plus,  Contractor’s fee shall be determined as set forth in the Agreement. When the value of any  Work covered by a Change Order, Change Proposal, Claim, set‐off, or other adjustment in  Contract Price is determined on the basis of Cost of the Work, Contractor’s fee shall be  determined as set forth in Paragraph 11.04.C.  E. Documentation: Whenever the Cost of the Work for any purpose is to be determined  pursuant to this Article 13, Contractor will establish and maintain records thereof in  accordance with generally accepted accounting practices and submit in a form acceptable  to Engineer an itemized cost breakdown together with supporting data.  13.02 Allowances  A. It is understood that Contractor has included in the Contract Price all allowances so named  in the Contract Documents and shall cause the Work so covered to be performed for such  sums and by such persons or entities as may be acceptable to Owner and Engineer.  B. Cash Allowances: Contractor agrees that:  1. the cash allowances include the cost to Contractor (less any applicable trade  discounts) of materials and equipment required by the allowances to be delivered at  the Site, and all applicable taxes; and  2. Contractor’s costs for unloading and handling on the Site, labor, installation, overhead,  profit, and other expenses contemplated for the cash allowances have been included  in the Contract Price and not in the allowances, and no demand for additional  payment on account of any of the foregoing will be valid.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  59 / 73    C. Contingency Allowance: Contractor agrees that a contingency allowance, if any, is for the  sole use of Owner to cover unanticipated costs.  D. Prior to final payment, an appropriate Change Order will be issued as recommended by  Engineer to reflect actual amounts due Contractor on account of Work covered by  allowances, and the Contract Price shall be correspondingly adjusted.  13.03 Unit Price Work  A. Where the Contract Documents provide that all or part of the Work is to be Unit Price  Work, initially the Contract Price will be deemed to include for all Unit Price Work an  amount equal to the sum of the unit price for each separately identified item of Unit Price  Work times the estimated quantity of each item as indicated in the Agreement.  B. The estimated quantities of items of Unit Price Work are not guaranteed and are solely for  the purpose of comparison of Bids and determining an initial Contract Price. Payments to  Contractor for Unit Price Work will be based on actual quantities.  C. Each unit price will be deemed to include an amount considered by Contractor to be  adequate to cover Contractor’s overhead and profit for each separately identified item.  D. Engineer will determine the actual quantities and classifications of Unit Price Work  performed by Contractor.  Engineer will review with Contractor the Engineer’s preliminary  determinations on such matters before rendering a written decision thereon (by  recommendation of an Application for Payment or otherwise). Engineer’s written decision  thereon will be final and binding (except as modified by Engineer to reflect changed factual  conditions or more accurate data) upon Owner and Contractor, subject to the provisions of  the following paragraph.  E. Within 30 days of Engineer’s written decision under the preceding paragraph, Contractor  may submit a Change Proposal, or Owner may file a Claim, seeking an adjustment in the  Contract Price if:  1. the quantity of any item of Unit Price Work performed by Contractor differs materially  and significantly from the estimated quantity of such item indicated in the Agreement;  2. there is no corresponding adjustment with respect to any other item of Work; and  3. Contractor believes that it is entitled to an increase in Contract Price as a result of  having incurred additional expense or Owner believes that Owner is entitled to a  decrease in Contract Price, and the parties are unable to agree as to the amount of any  such increase or decrease.  ARTICLE 14 – TESTS AND INSPECTIONS; CORRECTION, REMOVAL OR ACCEPTANCE OF DEFECTIVE  WORK  14.01 Access to Work  A. Owner, Engineer, their consultants and other representatives and personnel of Owner,  independent testing laboratories, and authorities having jurisdiction will have access to the  Site and the Work at reasonable times for their observation, inspection, and testing.  Contractor shall provide them proper and safe conditions for such access and advise them  of Contractor’s safety procedures and programs so that they may comply therewith as  applicable.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  60 / 73    14.02 Tests, Inspections, and Approvals  A. Contractor shall give Engineer timely notice of readiness of the Work (or specific parts  thereof) for all required inspections and tests, and shall cooperate with inspection and  testing personnel to facilitate required inspections and tests.  B. Owner shall retain and pay for the services of an independent inspector, testing laboratory,  or other qualified individual or entity to perform all inspections and tests expressly required  by the Contract Documents to be furnished and paid for by Owner, except that costs  incurred in connection with tests or inspections of covered Work shall be governed by the  provisions of Paragraph 14.05.  C. If Laws or Regulations of any public body having jurisdiction require any Work (or part  thereof) specifically to be inspected, tested, or approved by an employee or other  representative of such public body, Contractor shall assume full responsibility for arranging  and obtaining such inspections, tests, or approvals, pay all costs in connection therewith,  and furnish Engineer the required certificates of inspection or approval.  D. Contractor shall be responsible for arranging, obtaining, and paying for all inspections and  tests required:  1. by the Contract Documents, unless the Contract Documents expressly allocate  responsibility for a specific inspection or test to Owner;  2. to attain Owner’s and Engineer’s acceptance of materials or equipment to be  incorporated in the Work;  3. by manufacturers of equipment furnished under the Contract Documents;  4. for testing, adjusting, and balancing of mechanical, electrical, and other equipment to  be incorporated into the Work; and  5. for acceptance of materials, mix designs, or equipment submitted for approval prior to  Contractor’s purchase thereof for incorporation in the Work.  Such inspections and tests shall be performed by independent inspectors, testing  laboratories, or other qualified individuals or entities acceptable to Owner and Engineer.  E. If the Contract Documents require the Work (or part thereof) to be approved by Owner,  Engineer, or another designated individual or entity, then Contractor shall assume full  responsibility for arranging and obtaining such approvals.  F. If any Work (or the work of others) that is to be inspected, tested, or approved is covered  by Contractor without written concurrence of Engineer, Contractor shall, if requested by  Engineer, uncover such Work for observation. Such uncovering shall be at Contractor’s  expense unless Contractor had given Engineer timely notice of Contractor’s intention to  cover the same and Engineer had not acted with reasonable promptness in response to  such notice.  14.03 Defective Work  A. Contractor’s Obligation: It is Contractor’s obligation to assure that the Work is not  defective.  B. Engineer’s Authority: Engineer has the authority to determine whether Work is defective,  and to reject defective Work.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  61 / 73    C. Notice of Defects: Prompt notice of all defective Work of which Owner or Engineer has  actual knowledge will be given to Contractor.  D. Correction, or Removal and Replacement: Promptly after receipt of written notice of  defective Work, Contractor shall correct all such defective Work, whether or not fabricated,  installed, or completed, or, if Engineer has rejected the defective Work, remove it from the  Project and replace it with Work that is not defective.  E. Preservation of Warranties: When correcting defective Work, Contractor shall take no  action that would void or otherwise impair Owner’s special warranty and guarantee, if any,  on said Work.  F. Costs and Damages: In addition to its correction, removal, and replacement obligations  with respect to defective Work, Contractor shall pay all claims, costs, losses, and damages  arising out of or relating to defective Work, including but not limited to the cost of the  inspection, testing, correction, removal, replacement, or reconstruction of such defective  Work, fines levied against Owner by governmental authorities because the Work is  defective, and the costs of repair or replacement of work of others resulting from defective  Work. Prior to final payment, if Owner and Contractor are unable to agree as to the  measure of such claims, costs, losses, and damages resulting from defective Work, then  Owner may impose a reasonable set‐off against payments due under Article 15.  14.04 Acceptance of Defective Work  A. If, instead of requiring correction or removal and replacement of defective Work, Owner  prefers to accept it, Owner may do so (subject, if such acceptance occurs prior to final  payment, to Engineer’s confirmation that such acceptance is in general accord with the  design intent and applicable engineering principles, and will not endanger public safety).  Contractor shall pay all claims, costs, losses, and damages attributable to Owner’s  evaluation of and determination to accept such defective Work (such costs to be approved  by Engineer as to reasonableness), and for the diminished value of the Work to the extent  not otherwise paid by Contractor. If any such acceptance occurs prior to final payment, the  necessary revisions in the Contract Documents with respect to the Work shall be  incorporated in a Change Order. If the parties are unable to agree as to the decrease in the  Contract Price, reflecting the diminished value of Work so accepted, then Owner may  impose a reasonable set‐off against payments due under Article 15. If the acceptance of  defective Work occurs after final payment, Contractor shall pay an appropriate amount to  Owner.  14.05 Uncovering Work  A. Engineer has the authority to require additional inspection or testing of the Work, whether  or not the Work is fabricated, installed, or completed.  B. If any Work is covered contrary to the written request of Engineer, then Contractor shall, if  requested by Engineer, uncover such Work for Engineer’s observation, and then replace  the covering, all at Contractor’s expense.  C. If Engineer considers it necessary or advisable that covered Work be observed by Engineer  or inspected or tested by others, then Contractor, at Engineer’s request, shall uncover,  expose, or otherwise make available for observation, inspection, or testing as Engineer may  require, that portion of the Work in question, and provide all necessary labor, material, and  equipment.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  62 / 73    1. If it is found that the uncovered Work is defective, Contractor shall be responsible for  all claims, costs, losses, and damages arising out of or relating to such uncovering,  exposure, observation, inspection, and testing, and of satisfactory replacement or  reconstruction (including but not limited to all costs of repair or replacement of work  of others); and pending Contractor’s full discharge of this responsibility the Owner  shall be entitled to impose a reasonable set‐off against payments due under Article 15.  2. If the uncovered Work is not found to be defective, Contractor shall be allowed an  increase in the Contract Price or an extension of the Contract Times, or both, directly  attributable to such uncovering, exposure, observation, inspection, testing,  replacement, and reconstruction. If the parties are unable to agree as to the amount  or extent thereof, then Contractor may submit a Change Proposal within 30 days of  the determination that the Work is not defective.  14.06 Owner May Stop the Work  A. If the Work is defective, or Contractor fails to supply sufficient skilled workers or suitable  materials or equipment, or fails to perform the Work in such a way that the completed  Work will conform to the Contract Documents, then Owner may order Contractor to stop  the Work, or any portion thereof, until the cause for such order has been eliminated;  however, this right of Owner to stop the Work shall not give rise to any duty on the part of  Owner to exercise this right for the benefit of Contractor, any Subcontractor, any Supplier,  any other individual or entity, or any surety for, or employee or agent of any of them.  14.07 Owner May Correct Defective Work  A. If Contractor fails within a reasonable time after written notice from Engineer to correct  defective Work, or to remove and replace rejected Work as required by Engineer, or if  Contractor fails to perform the Work in accordance with the Contract Documents, or if  Contractor fails to comply with any other provision of the Contract Documents, then Owner  may, after seven days written notice to Contractor, correct or remedy any such deficiency.  B. In exercising the rights and remedies under this Paragraph 14.07, Owner shall proceed  expeditiously. In connection with such corrective or remedial action, Owner may exclude  Contractor from all or part of the Site, take possession of all or part of the Work and  suspend Contractor’s services related thereto, and incorporate in the Work all materials  and equipment stored at the Site or for which Owner has paid Contractor but which are  stored elsewhere. Contractor shall allow Owner, Owner’s representatives, agents and  employees, Owner’s other contractors, and Engineer and Engineer’s consultants access to  the Site to enable Owner to exercise the rights and remedies under this paragraph.  C. All claims, costs, losses, and damages incurred or sustained by Owner in exercising the  rights and remedies under this Paragraph 14.07 will be charged against Contractor as set‐ offs against payments due under Article 15. Such claims, costs, losses and damages will  include but not be limited to all costs of repair, or replacement of work of others destroyed  or damaged by correction, removal, or replacement of Contractor’s defective Work.  D. Contractor shall not be allowed an extension of the Contract Times because of any delay in  the performance of the Work attributable to the exercise by Owner of Owner’s rights and  remedies under this Paragraph 14.07.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  63 / 73    ARTICLE 15 – PAYMENTS TO CONTRACTOR; SET‐OFFS; COMPLETION; CORRECTION PERIOD  15.01 Progress Payments  A. Basis for Progress Payments: The Schedule of Values established as provided in Article 2 will  serve as the basis for progress payments and will be incorporated into a form of Application  for Payment acceptable to Engineer. Progress payments on account of Unit Price Work will  be based on the number of units completed during the pay period, as determined under  the provisions of Paragraph 13.03. Progress payments for cost‐based Work will be based on  Cost of the Work completed by Contractor during the pay period.  B. Applications for Payments:  1. At least 20 days before the date established in the Agreement for each progress  payment (but not more often than once a month), Contractor shall submit to Engineer  for review an Application for Payment filled out and signed by Contractor covering the  Work completed as of the date of the Application and accompanied by such  supporting documentation as is required by the Contract Documents. If payment is  requested on the basis of materials and equipment not incorporated in the Work but  delivered and suitably stored at the Site or at another location agreed to in writing, the  Application for Payment shall also be accompanied by a bill of sale, invoice, or other  documentation warranting that Owner has received the materials and equipment free  and clear of all Liens, and evidence that the materials and equipment are covered by  appropriate property insurance, a warehouse bond, or other arrangements to protect  Owner’s interest therein, all of which must be satisfactory to Owner.  2. Beginning with the second Application for Payment, each Application shall include an  affidavit of Contractor stating that all previous progress payments received on account  of the Work have been applied on account to discharge Contractor’s legitimate  obligations associated with prior Applications for Payment.  3. The amount of retainage with respect to progress payments will be as stipulated in the  Agreement.  C. Review of Applications:  1. Engineer will, within 10 days after receipt of each Application for Payment, including  each resubmittal, either indicate in writing a recommendation of payment and present  the Application to Owner, or return the Application to Contractor indicating in writing  Engineer’s reasons for refusing to recommend payment. In the latter case, Contractor  may make the necessary corrections and resubmit the Application.  2. Engineer’s recommendation of any payment requested in an Application for Payment  will constitute a representation by Engineer to Owner, based on Engineer’s  observations of the executed Work as an experienced and qualified design  professional, and on Engineer’s review of the Application for Payment and the  accompanying data and schedules, that to the best of Engineer’s knowledge,  information and belief:  a. the Work has progressed to the point indicated;  b. the quality of the Work is generally in accordance with the Contract Documents  (subject to an evaluation of the Work as a functioning whole prior to or upon  Substantial Completion, the results of any subsequent tests called for in the  Contract Documents, a final determination of quantities and classifications for  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  64 / 73    Unit Price Work under Paragraph 13.03, and any other qualifications stated in the  recommendation); and  c. the conditions precedent to Contractor’s being entitled to such payment appear  to have been fulfilled in so far as it is Engineer’s responsibility to observe the  Work.  3. By recommending any such payment Engineer will not thereby be deemed to have  represented that:  a. inspections made to check the quality or the quantity of the Work as it has been  performed have been exhaustive, extended to every aspect of the Work in  progress, or involved detailed inspections of the Work beyond the responsibilities  specifically assigned to Engineer in the Contract; or  b. there may not be other matters or issues between the parties that might entitle  Contractor to be paid additionally by Owner or entitle Owner to withhold  payment to Contractor.  4. Neither Engineer’s review of Contractor’s Work for the purposes of recommending  payments nor Engineer’s recommendation of any payment, including final payment,  will impose responsibility on Engineer:  a. to supervise, direct, or control the Work, or  b. for the means, methods, techniques, sequences, or procedures of construction,  or the safety precautions and programs incident thereto, or  c. for Contractor’s failure to comply with Laws and Regulations applicable to  Contractor’s performance of the Work, or  d. to make any examination to ascertain how or for what purposes Contractor has  used the money paid on account of the Contract Price, or  e. to determine that title to any of the Work, materials, or equipment has passed to  Owner free and clear of any Liens.  5. Engineer may refuse to recommend the whole or any part of any payment if, in  Engineer’s opinion, it would be incorrect to make the representations to Owner stated  in Paragraph 15.01.C.2.  6. Engineer will recommend reductions in payment (set‐offs) necessary in Engineer’s  opinion to protect Owner from loss because:  a. the Work is defective, requiring correction or replacement;  b. the Contract Price has been reduced by Change Orders;  c. Owner has been required to correct defective Work in accordance with Paragraph  14.07, or has accepted defective Work pursuant to Paragraph 14.04;  d. Owner has been required to remove or remediate a Hazardous Environmental  Condition for which Contractor is responsible; or  e. Engineer has actual knowledge of the occurrence of any of the events that would  constitute a default by Contractor and therefore justify termination for cause  under the Contract Documents.  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  65 / 73    D. Payment Becomes Due:  1. Ten days after presentation of the Application for Payment to Owner with Engineer’s  recommendation, the amount recommended (subject to any Owner set‐offs) will  become due, and when due will be paid by Owner to Contractor.  E. Reductions in Payment by Owner:  1. In addition to any reductions in payment (set‐offs) recommended by Engineer, Owner  is entitled to impose a set‐off against payment based on any of the following:  a. claims have been made against Owner on account of Contractor’s conduct in the  performance or furnishing of the Work, or Owner has incurred costs, losses, or  damages on account of Contractor’s conduct in the performance or furnishing of  the Work, including but not limited to claims, costs, losses, or damages from  workplace injuries, adjacent property damage, non‐compliance with Laws and  Regulations, and patent infringement;  b. Contractor has failed to take reasonable and customary measures to avoid  damage, delay, disruption, and interference with other work at or adjacent to the  Site;  c. Contractor has failed to provide and maintain required bonds or insurance;  d. Owner has been required to remove or remediate a Hazardous Environmental  Condition for which Contractor is responsible;  e. Owner has incurred extra charges or engineering costs related to submittal  reviews, evaluations of proposed substitutes, tests and inspections, or return  visits to manufacturing or assembly facilities;  f. the Work is defective, requiring correction or replacement;  g. Owner has been required to correct defective Work in accordance with Paragraph  14.07, or has accepted defective Work pursuant to Paragraph 14.04;  h. the Contract Price has been reduced by Change Orders;  i. an event that would constitute a default by Contractor and therefore justify a  termination for cause has occurred;  j. liquidated damages have accrued as a result of Contractor’s failure to achieve  Milestones, Substantial Completion, or final completion of the Work;  k. Liens have been filed in connection with the Work, except where Contractor has  delivered a specific bond satisfactory to Owner to secure the satisfaction and  discharge of such Liens;  l. there are other items entitling Owner to a set off against the amount  recommended.  2. If Owner imposes any set‐off against payment, whether based on its own knowledge  or on the written recommendations of Engineer, Owner will give Contractor  immediate written notice (with a copy to Engineer) stating the reasons for such action  and the specific amount of the reduction, and promptly pay Contractor any amount  remaining after deduction of the amount so withheld. Owner shall promptly pay  Contractor the amount so withheld, or any adjustment thereto agreed to by Owner  and Contractor, if Contractor remedies the reasons for such action. The reduction  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  66 / 73    imposed shall be binding on Contractor unless it duly submits a Change Proposal  contesting the reduction.  3. Upon a subsequent determination that Owner’s refusal of payment was not justified,  the amount wrongfully withheld shall be treated as an amount due as determined by  Paragraph 15.01.C.1 and subject to interest as provided in the Agreement.  15.02 Contractor’s Warranty of Title  A. Contractor warrants and guarantees that title to all Work, materials, and equipment  furnished under the Contract will pass to Owner free and clear of (1) all Liens and other title  defects, and (2) all patent, licensing, copyright, or royalty obligations, no later than seven  days after the time of payment by Owner.  15.03 Substantial Completion  A. When Contractor considers the entire Work ready for its intended use Contractor shall  notify Owner and Engineer in writing that the entire Work is substantially complete and  request that Engineer issue a certificate of Substantial Completion. Contractor shall at the  same time submit to Owner and Engineer an initial draft of punch list items to be  completed or corrected before final payment.  B. Promptly after Contractor’s notification, Owner, Contractor, and Engineer shall make an  inspection of the Work to determine the status of completion. If Engineer does not  consider the Work substantially complete, Engineer will notify Contractor in writing giving  the reasons therefor.  C. If Engineer considers the Work substantially complete, Engineer will deliver to Owner a  preliminary certificate of Substantial Completion which shall fix the date of Substantial  Completion. Engineer shall attach to the certificate a punch list of items to be completed or  corrected before final payment. Owner shall have seven days after receipt of the  preliminary certificate during which to make written objection to Engineer as to any  provisions of the certificate or attached punch list. If, after considering the objections to the  provisions of the preliminary certificate, Engineer concludes that the Work is not  substantially complete, Engineer will, within 14 days after submission of the preliminary  certificate to Owner, notify Contractor in writing that the Work is not substantially  complete, stating the reasons therefor. If Owner does not object to the provisions of the  certificate, or if despite consideration of Owner’s objections Engineer concludes that the  Work is substantially complete, then Engineer will, within said 14 days, execute and deliver  to Owner and Contractor a final certificate of Substantial Completion (with a revised punch  list of items to be completed or corrected) reflecting such changes from the preliminary  certificate as Engineer believes justified after consideration of any objections from Owner.  D. At the time of receipt of the preliminary certificate of Substantial Completion, Owner and  Contractor will confer regarding Owner’s use or occupancy of the Work following  Substantial Completion, review the builder’s risk insurance policy with respect to the end of  the builder’s risk coverage, and confirm the transition to coverage of the Work under a  permanent property insurance policy held by Owner.  Unless Owner and Contractor agree  otherwise in writing, Owner shall bear responsibility for security, operation, protection of  the Work, property insurance, maintenance, heat, and utilities upon Owner’s use or  occupancy of the Work.  E. After Substantial Completion the Contractor shall promptly begin work on the punch list of  items to be completed or corrected prior to final payment. In appropriate cases Contractor  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  67 / 73    may submit monthly Applications for Payment for completed punch list items, following the  progress payment procedures set forth above.  F. Owner shall have the right to exclude Contractor from the Site after the date of Substantial  Completion subject to allowing Contractor reasonable access to remove its property and  complete or correct items on the punch list.  15.04 Partial Use or Occupancy  A. Prior to Substantial Completion of all the Work, Owner may use or occupy any substantially  completed part of the Work which has specifically been identified in the Contract  Documents, or which Owner, Engineer, and Contractor agree constitutes a separately  functioning and usable part of the Work that can be used by Owner for its intended  purpose without significant interference with Contractor’s performance of the remainder  of the Work, subject to the following conditions:  1. At any time Owner may request in writing that Contractor permit Owner to use or  occupy any such part of the Work that Owner believes to be substantially complete. If  and when Contractor agrees that such part of the Work is substantially complete,  Contractor, Owner, and Engineer will follow the procedures of Paragraph 15.03.A  through E for that part of the Work.  2. At any time Contractor may notify Owner and Engineer in writing that Contractor  considers any such part of the Work substantially complete and request Engineer to  issue a certificate of Substantial Completion for that part of the Work.  3. Within a reasonable time after either such request, Owner, Contractor, and Engineer  shall make an inspection of that part of the Work to determine its status of  completion. If Engineer does not consider that part of the Work to be substantially  complete, Engineer will notify Owner and Contractor in writing giving the reasons  therefor. If Engineer considers that part of the Work to be substantially complete, the  provisions of Paragraph 15.03 will apply with respect to certification of Substantial  Completion of that part of the Work and the division of responsibility in respect  thereof and access thereto.  4. No use or occupancy or separate operation of part of the Work may occur prior to  compliance with the requirements of Paragraph 6.05 regarding builder’s risk or other  property insurance.  15.05 Final Inspection  A. Upon written notice from Contractor that the entire Work or an agreed portion thereof is  complete, Engineer will promptly make a final inspection with Owner and Contractor and  will notify Contractor in writing of all particulars in which this inspection reveals that the  Work, or agreed portion thereof, is incomplete or defective. Contractor shall immediately  take such measures as are necessary to complete such Work or remedy such deficiencies.  15.06 Final Payment  A. Application for Payment:  1. After Contractor has, in the opinion of Engineer, satisfactorily completed all  corrections identified during the final inspection and has delivered, in accordance with  the Contract Documents, all maintenance and operating instructions, schedules,  guarantees, bonds, certificates or other evidence of insurance, certificates of  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  68 / 73    inspection, annotated record documents (as provided in Paragraph 7.11), and other  documents, Contractor may make application for final payment.  2. The final Application for Payment shall be accompanied (except as previously  delivered) by:  a. all documentation called for in the Contract Documents;  b. consent of the surety, if any, to final payment;  c. satisfactory evidence that all title issues have been resolved such that title to all  Work, materials, and equipment has passed to Owner free and clear of any Liens  or other title defects, or will so pass upon final payment.  d. a list of all disputes that Contractor believes are unsettled; and  e. complete and legally effective releases or waivers (satisfactory to Owner) of all  Lien rights arising out of the Work, and of Liens filed in connection with the Work.  3. In lieu of the releases or waivers of Liens specified in Paragraph 15.06.A.2 and as  approved by Owner, Contractor may furnish receipts or releases in full and an affidavit  of Contractor that: (a) the releases and receipts include all labor, services, material,  and equipment for which a Lien could be filed; and (b) all payrolls, material and  equipment bills, and other indebtedness connected with the Work for which Owner  might in any way be responsible, or which might in any way result in liens or other  burdens on Owner's property, have been paid or otherwise satisfied. If any  Subcontractor or Supplier fails to furnish such a release or receipt in full, Contractor  may furnish a bond or other collateral satisfactory to Owner to indemnify Owner  against any Lien, or Owner at its option may issue joint checks payable to Contractor  and specified Subcontractors and Suppliers.  B. Engineer’s Review of Application and Acceptance:  1. If, on the basis of Engineer’s observation of the Work during construction and final  inspection, and Engineer’s review of the final Application for Payment and  accompanying documentation as required by the Contract Documents, Engineer is  satisfied that the Work has been completed and Contractor’s other obligations under  the Contract have been fulfilled, Engineer will, within ten days after receipt of the final  Application for Payment, indicate in writing Engineer’s recommendation of final  payment and present the Application for Payment to Owner for payment. Such  recommendation shall account for any set‐offs against payment that are necessary in  Engineer’s opinion to protect Owner from loss for the reasons stated above with  respect to progress payments. At the same time Engineer will also give written notice  to Owner and Contractor that the Work is acceptable, subject to the provisions of  Paragraph 15.07. Otherwise, Engineer will return the Application for Payment to  Contractor, indicating in writing the reasons for refusing to recommend final payment,  in which case Contractor shall make the necessary corrections and resubmit the  Application for Payment.  C. Completion of Work: The Work is complete (subject to surviving obligations) when it is  ready for final payment as established by the Engineer’s written recommendation of final  payment.  D. Payment Becomes Due: Thirty days after the presentation to Owner of the final Application  for Payment and accompanying documentation, the amount recommended by Engineer  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  69 / 73    (less any further sum Owner is entitled to set off against Engineer’s recommendation,  including but not limited to set‐offs for liquidated damages and set‐offs allowed under the  provisions above with respect to progress payments) will become due and shall be paid by  Owner to Contractor.  15.07 Waiver of Claims  A. The making of final payment will not constitute a waiver by Owner of claims or rights  against Contractor. Owner expressly reserves claims and rights arising from unsettled Liens,  from defective Work appearing after final inspection pursuant to Paragraph 15.05, from  Contractor’s failure to comply with the Contract Documents or the terms of any special  guarantees specified therein, from outstanding Claims by Owner, or from Contractor’s  continuing obligations under the Contract Documents.  B. The acceptance of final payment by Contractor will constitute a waiver by Contractor of all  claims and rights against Owner other than those pending matters that have been duly  submitted or appealed under the provisions of Article 17.  15.08 Correction Period  A. If within one year after the date of Substantial Completion (or such longer period of time as  may be prescribed by the terms of any applicable special guarantee required by the  Contract Documents, or by any specific provision of the Contract Documents), any Work is  found to be defective, or if the repair of any damages to the Site, adjacent areas that  Contractor has arranged to use through construction easements or otherwise, and other  adjacent areas used by Contractor as permitted by Laws and Regulations, is found to be  defective, then Contractor shall promptly, without cost to Owner and in accordance with  Owner’s written instructions:  1. correct the defective repairs to the Site or such other adjacent areas;  2. correct such defective Work;  3. if the defective Work has been rejected by Owner, remove it from the Project and  replace it with Work that is not defective, and  4. satisfactorily correct or repair or remove and replace any damage to other Work, to  the work of others, or to other land or areas resulting therefrom.  B. If Contractor does not promptly comply with the terms of Owner’s written instructions, or  in an emergency where delay would cause serious risk of loss or damage, Owner may have  the defective Work corrected or repaired or may have the rejected Work removed and  replaced. Contractor shall pay all claims, costs, losses, and damages (including but not  limited to all fees and charges of engineers, architects, attorneys, and other professionals  and all court or arbitration or other dispute resolution costs) arising out of or relating to  such correction or repair or such removal and replacement (including but not limited to all  costs of repair or replacement of work of others).  C. In special circumstances where a particular item of equipment is placed in continuous  service before Substantial Completion of all the Work, the correction period for that item  may start to run from an earlier date if so provided in the Specifications.    D. Where defective Work (and damage to other Work resulting therefrom) has been corrected  or removed and replaced under this paragraph, the correction period hereunder with  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  70 / 73    respect to such Work will be extended for an additional period of one year after such  correction or removal and replacement has been satisfactorily completed.  E. Contractor’s obligations under this paragraph are in addition to all other obligations and  warranties. The provisions of this paragraph shall not be construed as a substitute for, or a  waiver of, the provisions of any applicable statute of limitation or repose.  ARTICLE 16 – SUSPENSION OF WORK AND TERMINATION  16.01 Owner May Suspend Work  A. At any time and without cause, Owner may suspend the Work or any portion thereof for a  period of not more than 90 consecutive days by written notice to Contractor and Engineer.  Such notice will fix the date on which Work will be resumed. Contractor shall resume the  Work on the date so fixed. Contractor shall be entitled to an adjustment in the Contract  Price or an extension of the Contract Times, or both, directly attributable to any such  suspension. Any Change Proposal seeking such adjustments shall be submitted no later  than 30 days after the date fixed for resumption of Work.  16.02 Owner May Terminate for Cause  A. The occurrence of any one or more of the following events will constitute a default by  Contractor and justify termination for cause:  1. Contractor’s persistent failure to perform the Work in accordance with the Contract  Documents (including, but not limited to, failure to supply sufficient skilled workers or  suitable materials or equipment or failure to adhere to the Progress Schedule);  2. Failure of Contractor to perform or otherwise to comply with a material term of the  Contract Documents;  3. Contractor’s disregard of Laws or Regulations of any public body having jurisdiction; or  4. Contractor’s repeated disregard of the authority of Owner or Engineer.  B. If one or more of the events identified in Paragraph 16.02.A occurs, then after giving  Contractor (and any surety) ten days written notice that Owner is considering a declaration  that Contractor is in default and termination of the contract, Owner may proceed to:  1. declare Contractor to be in default, and give Contractor (and any surety) notice that  the Contract is terminated; and  2. enforce the rights available to Owner under any applicable performance bond.  C. Subject to the terms and operation of any applicable performance bond, if Owner has  terminated the Contract for cause, Owner may exclude Contractor from the Site, take  possession of the Work, incorporate in the Work all materials and equipment stored at the  Site or for which Owner has paid Contractor but which are stored elsewhere, and complete  the Work as Owner may deem expedient.  D. Owner may not proceed with termination of the Contract under Paragraph 16.02.B if  Contractor within seven days of receipt of notice of intent to terminate begins to correct its  failure to perform and proceeds diligently to cure such failure.  E. If Owner proceeds as provided in Paragraph 16.02.B, Contractor shall not be entitled to  receive any further payment until the Work is completed. If the unpaid balance of the  Contract Price exceeds the cost to complete the Work, including all related claims, costs,  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  71 / 73    losses, and damages (including but not limited to all fees and charges of engineers,  architects, attorneys, and other professionals) sustained by Owner, such excess will be paid  to Contractor. If the cost to complete the Work including such related claims, costs, losses,  and damages exceeds such unpaid balance, Contractor shall pay the difference to Owner.  Such claims, costs, losses, and damages incurred by Owner will be reviewed by Engineer as  to their reasonableness and, when so approved by Engineer, incorporated in a Change  Order. When exercising any rights or remedies under this paragraph, Owner shall not be  required to obtain the lowest price for the Work performed.  F. Where Contractor’s services have been so terminated by Owner, the termination will not  affect any rights or remedies of Owner against Contractor then existing or which may  thereafter accrue, or any rights or remedies of Owner against Contractor or any surety  under any payment bond or performance bond. Any retention or payment of money due  Contractor by Owner will not release Contractor from liability.  G. If and to the extent that Contractor has provided a performance bond under the provisions  of Paragraph 6.01.A, the provisions of that bond shall govern over any inconsistent  provisions of Paragraphs 16.02.B and 16.02.D.  16.03 Owner May Terminate For Convenience  A. Upon seven days written notice to Contractor and Engineer, Owner may, without cause and  without prejudice to any other right or remedy of Owner, terminate the Contract. In such  case, Contractor shall be paid for (without duplication of any items):  1. completed and acceptable Work executed in accordance with the Contract Documents  prior to the effective date of termination, including fair and reasonable sums for  overhead and profit on such Work;  2. expenses sustained prior to the effective date of termination in performing services  and furnishing labor, materials, or equipment as required by the Contract Documents  in connection with uncompleted Work, plus fair and reasonable sums for overhead  and profit on such expenses; and  3. other reasonable expenses directly attributable to termination, including costs  incurred to prepare a termination for convenience cost proposal.  B. Contractor shall not be paid on account of loss of anticipated overhead, profits, or revenue,  or other economic loss arising out of or resulting from such termination.  16.04 Contractor May Stop Work or Terminate  A. If, through no act or fault of Contractor, (1) the Work is suspended for more than 90  consecutive days by Owner or under an order of court or other public authority, or (2)  Engineer fails to act on any Application for Payment within 30 days after it is submitted, or  (3) Owner fails for 30 days to pay Contractor any sum finally determined to be due, then  Contractor may, upon seven days written notice to Owner and Engineer, and provided  Owner or Engineer do not remedy such suspension or failure within that time, terminate  the contract and recover from Owner payment on the same terms as provided in Paragraph  16.03.  B. In lieu of terminating the Contract and without prejudice to any other right or remedy, if  Engineer has failed to act on an Application for Payment within 30 days after it is  submitted, or Owner has failed for 30 days to pay Contractor any sum finally determined to  be due, Contractor may, seven days after written notice to Owner and Engineer, stop the  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  72 / 73    Work until payment is made of all such amounts due Contractor, including interest thereon.  The provisions of this paragraph are not intended to preclude Contractor from submitting a  Change Proposal for an adjustment in Contract Price or Contract Times or otherwise for  expenses or damage directly attributable to Contractor’s stopping the Work as permitted  by this paragraph.  ARTICLE 17 – FINAL RESOLUTION OF DISPUTES  17.01 Methods and Procedures  A. Disputes Subject to Final Resolution: The following disputed matters are subject to final  resolution under the provisions of this Article:  1. A timely appeal of an approval in part and denial in part of a Claim, or of a denial in  full; and  2. Disputes between Owner and Contractor concerning the Work or obligations under  the Contract Documents, and arising after final payment has been made.  B. Final Resolution of Disputes: For any dispute subject to resolution under this Article, Owner  or Contractor may:  1. elect in writing to invoke the dispute resolution process provided for in the  Supplementary Conditions; or  2. agree with the other party to submit the dispute to another dispute resolution  process; or  3. if no dispute resolution process is provided for in the Supplementary Conditions or  mutually agreed to, give written notice to the other party of the intent to submit the  dispute to a court of competent jurisdiction.  ARTICLE 18 – MISCELLANEOUS  18.01 Giving Notice  A. Whenever any provision of the Contract Documents requires the giving of written notice, it  will be deemed to have been validly given if:  1. delivered in person, by a commercial courier service or otherwise, to the individual or  to a member of the firm or to an officer of the corporation for which it is intended; or  2. delivered at or sent by registered or certified mail, postage prepaid, to the last  business address known to the sender of the notice.  18.02 Computation of Times  A. When any period of time is referred to in the Contract by days, it will be computed to  exclude the first and include the last day of such period. If the last day of any such period  falls on a Saturday or Sunday or on a day made a legal holiday by the law of the applicable  jurisdiction, such day will be omitted from the computation.  18.03 Cumulative Remedies  A. The duties and obligations imposed by these General Conditions and the rights and  remedies available hereunder to the parties hereto are in addition to, and are not to be  construed in any way as a limitation of, any rights and remedies available to any or all of  EJCDC® C‐700 (Rev. 1), Standard General Conditions of the Construction Contract.  Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,  and American Society of Civil Engineers.  All rights reserved.                00700 –  73 / 73    them which are otherwise imposed or available by Laws or Regulations, by special warranty  or guarantee, or by other provisions of the Contract. The provisions of this paragraph will  be as effective as if repeated specifically in the Contract Documents in connection with  each particular duty, obligation, right, and remedy to which they apply.  18.04 Limitation of Damages  A. With respect to any and all Change Proposals, Claims, disputes subject to final resolution,  and other matters at issue, neither Owner nor Engineer, nor any of their officers, directors,  members, partners, employees, agents, consultants, or subcontractors, shall be liable to  Contractor for any claims, costs, losses, or damages sustained by Contractor on or in  connection with any other project or anticipated project.  18.05 No Waiver  A. A party’s non‐enforcement of any provision shall not constitute a waiver of that provision,  nor shall it affect the enforceability of that provision or of the remainder of this Contract.  18.06 Survival of Obligations  A. All representations, indemnifications, warranties, and guarantees made in, required by, or  given in accordance with the Contract, as well as all continuing obligations indicated in the  Contract, will survive final payment, completion, and acceptance of the Work or  termination or completion of the Contract or termination of the services of Contractor.  18.07 Controlling Law  A. This Contract is to be governed by the law of the state in which the Project is located.  18.08 Headings  A. Article and paragraph headings are inserted for convenience only and do not constitute  parts of these General Conditions.  EJCDC® C-800 (Rev. 1), Guide to the Preparation of Supplementary Conditions. Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. 00800 – 1 / 12 SECTION 00-800 TABLE OF CONTENTS Page NOTE REGARDING THESE SUPPLEMENTARY CONDITIONS: .......................................................................... 2 ARTICLE 2 – PRELIMINARY MATTERS ............................................................................................................ 2 SC- 2.01 Delivery of Bonds and Evidence of Insurance ........................................................................ 2 SC- 2.02 Copies of Documents .............................................................................................................. 2 ARTICLE 4 – COMMENCEMENT AND PROGRESS OF THE WORK .................................................................. 2 SC- 4.01 Commencement of Contract Times; Notice to Proceed ............................................... 2 ARTICLE 5 – AVAILABILITY OF LANDS; SUBSURFACE AND PHYSICAL CONDITIONS; HAZARDOUS ENVIRONMENTAL CONDITIONS .................................................................................................................... 3 SC- 5.03 Subsurface and Physical Conditions .............................................................................. 3 SC- 5.06 Hazardous Environmental Conditions .............................................................................. 3 ARTICLE 6 – BONDS AND INSURANCE ........................................................................................................... 3 SC- 6.02 Insurance—General Provisions ......................................................................................... 3 SC- 6.03 Contractor’s Insurance ...................................................................................................... 3 SC- 6.05 Property Insurance ............................................................................................................ 5 ARTICLE 7 – CONTRACTOR’S RESPONSIBILITIES ............................................................................................ 5 SC- 7.02 Labor; Working Hours ....................................................................................................... 5 SC- 7.09 Taxes ................................................................................................................................. 6 SC- 7.12 Safety and Protection........................................................................................................ 6 ARTICLE 8 – OTHER WORK AT THE SITE ........................................................................................................ 6 SC- 8.02 Coordination ..................................................................................................................... 6 ARTICLE 9 – OWNER’S RESPONSIBILITIES ..................................................................................................... 6 SC- 9.13 Owner’s Site Representative ............................................................................................. 6 ARTICLE 10 – ENGINEER’S STATUS DURING CONSTRUCTION....................................................................... 7 SC- 10.01 Owner’s Representative .................................................................................................... 7 SC- 10.03 Project Representative ...................................................................................................... 7 ARTICLE 13 – COST OF THE WORK; ALLOWANCES; UNIT PRICE WORK ...................................................... 10 SC- 13.01 Cost of the Work ......................................................................................................... 10 SC- 13.03 Unit Price Work ........................................................................................................... 10 ARTICLE 15 – PAYMENTS TO CONTRACTOR; SET-OFFS; COMPLETION; CORRECTION PERIOD .................. 11 SC- 15.01 Progress Payments ...................................................................................................... 11 SC- 15.03 Substantial Completion ............................................................................................... 11 ARTICLE 17 – FINAL RESOLUTION OF DISPUTES ......................................................................................... 11 EJCDC® C-800 (Rev. 1), Guide to the Preparation of Supplementary Conditions. Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. 00800 – 2 / 12 NOTE REGARDING THESE SUPPLEMENTARY CONDITIONS: These Supplementary Conditions amend or supplement the Standard General Conditions of the Construction Contract, EJCDC® C-700 (2013 Edition). All provisions that are not so amended or supplemented remain in full force and effect. The terms used in these Supplementary Conditions have the meanings stated in the General Conditions. Additional terms used in these Supplementary Conditions have the meanings stated below, which are applicable to both the singular and plural thereof. The address system used in these Supplementary Conditions is the same as the address system used in the General Conditions, with the prefix "SC" added thereto. ARTICLE 2 – PRELIMINARY MATTERS SC-2.01 Delivery of Bonds and Evidence of Insurance SC-2.01 Delete Paragraphs 2.01 B. in their entirety and insert the following in their place: B. Evidence of Contractor’s Insurance: When Contractor delivers the executed counterparts of the Agreement to Owner, Contractor shall also deliver to Owner copies of the policies of insurance (including all endorsements, and identification of applicable self-insured retentions and deductibles) required to be provided by Contractor in Article 6. Contractor may block out (redact) any confidential premium or pricing information contained in any policy or endorsement furnished under this provision. SC-2.02 Copies of Documents SC-2.02.A. Amend the first sentence of Paragraph 2.02.A. to read as follows: Owner shall furnish to Contractor [_one (1)___] copies of the Contract Documents (including one fully executed counterpart of the Agreement), and one copy in electronic portable document format (PDF). SC-2.02.B. Add the following to the end of the Paragraph: Owner may choose to retain such original in an electronic format acceptable for records retention purposes under Florida law in a database managed by the City Clerk’s office and accessible to Owner’s personnel. ARTICLE 4 – COMMENCEMENT AND PROGRESS OF THE WORK SC-4.01 Commencement of Contract Times; Notice to Proceed SC-4.01 Add the following to the last sentence in Paragraph A: unless agreed to in writing between the Owner and Contractor. EJCDC® C-800 (Rev. 1), Guide to the Preparation of Supplementary Conditions. Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. 00800 – 3 / 12 ARTICLE 5 – AVAILABILITY OF LANDS; SUBSURFACE AND PHYSICAL CONDITIONS; HAZARDOUS ENVIRONMENTAL CONDITIONS SC-5.03 Subsurface and Physical Conditions SC-5.03 Add the following new paragraphs immediately after Paragraph 5.03.B: C. The following reports of explorations and tests of subsurface conditions at or adjacent to the Site are known to Owner. Copies of these reports are provided in Section 00-999 Copies of Permits, Reports, and Technical Data. 1. N/A – No such reports known. SC-5.06 Hazardous Environmental Conditions SC-5.06 Add the following new subparagraphs immediately after Paragraph 5.06.A.2: A.3 The following reports regarding Hazardous Environmental Conditions at the Site are known to Owner. The best available copy of these reports in the Owner’s possession will be made available upon specific request. a. N/A – No such reports known. ARTICLE 6 – BONDS AND INSURANCE SC-6.02 Insurance—General Provisions SC-6.02.B Add the following paragraph immediately after Paragraph 6.02.B: 1. Contractor may obtain worker’s compensation insurance from an insurance company that has not been rated by A.M. Best, provided that such company (a) is domiciled in the state in which the project is located, (b) is certified or authorized as a worker’s compensation insurance provider by the appropriate state agency, and (c) has been accepted to provide worker’s compensation insurance for similar projects by the state within the last 12 months. SC-6.02.F Add the following paragraph immediately after Paragraph 6.02.F: 1. Contractor must provide written notice to Owner no less than 30 days prior to a change in any insurance coverage required under this Contract or any renewal of such. SC-6.03 Contractor’s Insurance SC 6.03 Add the following new paragraph immediately after Paragraph 6.03.J: K. The limits of liability for the insurance required by Paragraph 6.03 of the General Conditions shall provide coverage for not less than the following amounts or greater where required by Laws and Regulations: 1. Workers’ Compensation, and related coverages under Paragraphs 6.03.A.1 and A.2 of the General Conditions: State: Statutory (e.g. F.S. 440) EJCDC® C-800 (Rev. 1), Guide to the Preparation of Supplementary Conditions. Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. 00800 – 4 / 12 Federal, if applicable (e.g., Longshoreman’s): Statutory 2. Contractor’s Commercial General Liability under Paragraphs 6.03.B and 6.03.C of the General Conditions: Annual General Aggregate $ Per ITB Document Each Occurrence (Bodily Injury and Property Damage) $ Per ITB Document The aggregate limits under SC-6.03.K.2 (Commercial General Liability)are required to be maintained fully available for this Contract by obtaining and maintaining a Designated Construction Project General Aggregate Limit endorsement, or equivalent. 3. Automobile Liability under Paragraph 6.03.D. of the General Conditions: Bodily Injury: Each person $ Per ITB Document Each accident $ Per ITB Document Property Damage: Each accident $ Per ITB Document [or] Combined Single Limit of $ Per ITB Document 4. Excess or Umbrella Liability: - N/A 5. Contractor’s Pollution Liability: Each Occurrence $ General Aggregate $ If box is checked, Contractor is NOT required to provide Contractor’s Pollution Liability insurance under this Contract If box is checked, Contractor is permitted to purchase a combined Pollution & Professional Services Liability policy with the total limit stated in Paragraph 7. (Contractor’s Professional Liability). 6. Additional Insureds: In addition to Owner and Engineer, include as additional insureds the following: a. Owner: City of Edgewater b. Engineer: ______________ 7. Contractor’s Professional Liability: Each Claim $ Per ITB Document EJCDC® C-800 (Rev. 1), Guide to the Preparation of Supplementary Conditions. Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. 00800 – 5 / 12 Annual Aggregate $ SC-6.05 Property Insurance SC-6.05.A.1 Add the following new subparagraph after subparagraph 6.05.A.1: a. In addition to Owner, Contractor, and all Subcontractors, include as insureds the following: 1) Owner: City of Edgewater 2) Engineer: ________________ ARTICLE 7 – CONTRACTOR’S RESPONSIBILITIES SC-7.02 Labor; Working Hours SC-7.02.B. Add the following new subparagraphs immediately after Paragraph 7.02.B: 1. Regular working hours will be 7:00 AM to 5:00 PM 2. Owner's legal holidays are the dates where the following are observed in any given year: a. New Year’s Day b. Martin Luther King, Jr. Day c. President’s Day d. Memorial Day e. Independence Day f. Labor Day g. Thanksgiving Day h. Friday after Thanksgiving Day i. Christmas Eve j. Christmas Day k. New Year’s Eve SC-7.02.C. Add the following new paragraph immediately after Paragraph 7.02.B: Contractor shall be responsible for the cost of any overtime pay or other expense incurred by the Owner for Engineer’s services (including those of the Resident Project Representative, if any), Owner's representative, and construction observation services, occasioned by the performance of Work on Saturday, Sunday, any legal holiday, or as overtime on any regular work day. If Contractor is responsible but does not pay, or if the parties are unable to agree as to the amount owed, then Owner may impose a reasonable set-off against payments due under Article 15. EJCDC® C-800 (Rev. 1), Guide to the Preparation of Supplementary Conditions. Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. 00800 – 6 / 12 SC-7.09 Taxes SC 7.09 Add a new paragraph immediately after Paragraph 7.09.A: B. Owner is exempt from payment of sales and compensating use taxes of the State of Florida and of cities and counties thereof on all materials to be incorporated into the Work which are purchased directly by Owner. 1. Owner intends to realize a tax savings by purchasing the following materials directly which are to be incorporated into the Work: a. N/A - No Owner Direct Purchase is proposed for this Project. 2. Owner will furnish the required certificates of tax exemption to Contractor for use in the purchase of supplies and materials to be incorporated into the Work. 3. Owner’s exemption does not apply to construction tools, machinery, equipment, or other property purchased by or leased by Contractor, or to supplies or materials not incorporated into the Work. SC-7.12 Safety and Protection SC-7.12 Insert the following after the second sentence of Paragraph 7.12.C: Contractor shall abide by all best management practices typical of their trade for the various environments which can be reasonably expected to encounter. Requirements promulgated by the Occupational Safety and Health Administration (OSHA) should be considered the basis of safety in the absence of any site specific requirements. ARTICLE 8 – OTHER WORK AT THE SITE SC-8.02 Coordination SC-8.02 Delete Paragraph 8.02.A in its entirety and replace with the following: A. Owner does not anticipate contracting with others for the performance of other work at or adjacent to the Site. However, such need may arise during the course of this contract. If such occurs, Owner will inform Contractor in writing of the following: ARTICLE 9 – OWNER’S RESPONSIBILITIES SC-9.13 Owner’s Site Representative SC-9.13 Add the following new paragraph immediately after Paragraph 9.12 of the General Conditions: SC-9.13 Owner will furnish an “Owner’s Site Representative” to represent Owner at the Site and assist Owner in observing the progress and quality of the Work. The Owner’s Site Representative is not Engineer’s consultant, agent, or employee. A. Owner’s Site Representative will be as stated in Article 3 of the Agreement, or will be announced to Contractor and Engineer shortly after Owner enters into a contract with an individual or firm for Owner’s Representative services. EJCDC® C-800 (Rev. 1), Guide to the Preparation of Supplementary Conditions. Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. 00800 – 7 / 12 B. The authority and responsibilities of Owner’s Site Representative shall generally encompass all the duties and limitations of the Resident Project Representative described in Paragraph 10.03 and vice versa. C. In those cases where the individual or firm of the Resident Project Representative is distinct from the individual or firm of the Engineer of Record, Owner’s Representative shall be primarily a duly licensed Professional Engineer assigned to the construction phase of the Project who may assign Project Representative duties to personnel in his/her charge. D. If a duly licensed Professional Engineer is not assigned to the construction phase of the Project, the City Engineer shall assume this role until such time as another Professional Engineer is assigned. ARTICLE 10 – ENGINEER’S STATUS DURING CONSTRUCTION SC-10.01 Owner’s Representative SC-10.01 Add the following text at the beginning of subparagraph A.: A. Unless otherwise stated in Article 3 of the Agreement, SC-10.03 Project Representative SC-10.03 Add the following new paragraphs immediately after Paragraph 10.03.A: B. The Resident Project Representative (RPR) will be Engineer's representative at the Site, will act as directed by and under the supervision of Engineer, and will confer with Engineer regarding RPR's actions. 1. General: RPR's dealings in matters pertaining to the Work in general shall be with Engineer and Contractor. RPR's dealings with Subcontractors shall only be through or with the full knowledge and approval of Contractor. RPR shall generally communicate with Owner only with the knowledge of and under the direction of Engineer. 2. Schedules: Review the progress schedule, schedule of Shop Drawing and Sample submittals, and Schedule of Values prepared by Contractor and consult with Engineer concerning acceptability. 3. Conferences and Meetings: Attend meetings with Contractor, such as preconstruction conferences, progress meetings, job conferences, and other Project-related meetings, and prepare and circulate copies of minutes thereof. 4. Liaison: a. Serve as Engineer’s liaison with Contractor. Working principally through Contractor’s authorized representative or designee, assist in providing information regarding the provisions and intent of the Contract Documents. b. Assist Engineer in serving as Owner’s liaison with Contractor when Contractor’s operations affect Owner’s on-Site operations. EJCDC® C-800 (Rev. 1), Guide to the Preparation of Supplementary Conditions. Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. 00800 – 8 / 12 c. Assist in obtaining from Owner additional details or information, when required for proper execution of the Work. 5. Interpretation of Contract Documents: Report to Engineer when clarifications and interpretations of the Contract Documents are needed and transmit to Contractor clarifications and interpretations as issued by Engineer. 6. Shop Drawings and Samples: a. Record date of receipt of Samples and Contractor-approved Shop Drawings. b. Receive Samples which are furnished at the Site by Contractor, and notify Engineer of availability of Samples for examination. c. Advise Engineer and Contractor of the commencement of any portion of the Work requiring a Shop Drawing or Sample submittal for which RPR believes that the submittal has not been approved by Engineer. 7. Modifications: Consider and evaluate Contractor’s suggestions for modifications in Drawings or Specifications and report such suggestions, together with RPR’s recommendations, if any, to Engineer. Transmit to Contractor in writing decisions as issued by Engineer. 8. Review of Work and Rejection of Defective Work: a. Conduct on-Site observations of Contractor’s work in progress to assist Engineer in determining if the Work is in general proceeding in accordance with the Contract Documents. b. Report to Engineer whenever RPR believes that any part of Contractor’s work in progress is defective, will not produce a completed Project that conforms generally to the Contract Documents, or will imperil the integrity of the design concept of the completed Project as a functioning whole as indicated in the Contract Documents, or has been damaged, or does not meet the requirements of any inspection, test or approval required to be made; and advise Engineer of that part of work in progress that RPR believes should be corrected or rejected or should be uncovered for observation, or requires special testing, inspection or approval. 9. Inspections, Tests, and System Start-ups: a. Verify that tests, equipment, and systems start-ups and operating and maintenance training are conducted in the presence of appropriate Owner’s personnel, and that Contractor maintains adequate records thereof. b. Observe, record, and report to Engineer appropriate details relative to the test procedures and systems start-ups. 10. Records: a. Prepare a daily report or keep a diary or log book, recording Contractor’s hours on the Site, Subcontractors present at the Site, weather conditions, data relative to questions of Change Orders, Field Orders, Work Change Directives, or changed conditions, Site visitors, deliveries of equipment or materials, daily activities, decisions, observations in EJCDC® C-800 (Rev. 1), Guide to the Preparation of Supplementary Conditions. Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. 00800 – 9 / 12 general, and specific observations in more detail as in the case of observing test procedures; and send copies to Engineer. b. Record names, addresses, fax numbers, e-mail addresses, web site locations, and telephone numbers of all Contractors, Subcontractors, and major Suppliers of materials and equipment. c. Maintain records for use in preparing Project documentation. 11. Reports: a. Furnish to Engineer periodic reports as required of progress of the Work and of Contractor’s compliance with the Progress Schedule and schedule of Shop Drawing and Sample submittals. b. Draft and recommend to Engineer proposed Change Orders, Work Change Directives, and Field Orders. Obtain backup material from Contractor. c. Immediately notify Engineer of the occurrence of any Site accidents, emergencies, acts of God endangering the Work, force majeure or delay events, damage to property by fire or other causes, or the discovery of any Constituent of Concern or Hazardous Environmental Condition. 12. Payment Requests: Review applications for payment with Contractor for compliance with the established procedure for their submission and forward with recommendations to Engineer, noting particularly the relationship of the payment requested to the Schedule of Values, Work completed, and materials and equipment delivered at the Site but not incorporated in the Work. 13. Certificates, Operation and Maintenance Manuals: During the course of the Work, verify that materials and equipment certificates, operation and maintenance manuals and other data required by the Contract Documents to be assembled and furnished by Contractor are applicable to the items actually installed and in accordance with the Contract Documents, and have these documents delivered to Engineer for review and forwarding to Owner prior to payment for that part of the Work. 14. Completion: a. Participate in Engineer’s visits to the Site to determine Substantial Completion, assist in the determination of Substantial Completion and the preparation of a punch list of items to be completed or corrected. b. Participate in Engineer’s final visit to the Site to determine completion of the Work, in the company of Owner and Contractor, and prepare a final punch list of items to be completed and deficiencies to be remedied. c. Observe whether all items on the final list have been completed or corrected and make recommendations to Engineer concerning acceptance and issuance of the notice of acceptability of the work. C. The RPR shall not: 1. Authorize any deviation from the Contract Documents or substitution of materials or equipment (including “or-equal” items). EJCDC® C-800 (Rev. 1), Guide to the Preparation of Supplementary Conditions. Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. 00800 – 10 / 12 2. Exceed limitations of Engineer’s authority as set forth in the Contract Documents. 3. Undertake any of the responsibilities of Contractor, Subcontractors, or Suppliers. 4. Advise on, issue directions relative to, or assume control over any aspect of the means, methods, techniques, sequences or procedures of Contractor’s work. 5. Advise on, issue directions regarding, or assume control over security or safety practices, precautions, and programs in connection with the activities or operations of Owner or Contractor. 6. Participate in specialized field or laboratory tests or inspections conducted off-site by others except as specifically authorized by Engineer. 7. Accept Shop Drawing or Sample submittals from anyone other than Contractor. 8. Authorize Owner to occupy the Project in whole or in part. ARTICLE 13 – COST OF THE WORK; ALLOWANCES; UNIT PRICE WORK SC-13.01 Cost of the Work SC 13.01.B.5.c Delete Paragraph 13.01.B.5.c in its entirety and insert the following in its place: c. Construction Equipment and Machinery: 1) Rentals of all construction equipment and machinery, and the parts thereof, in accordance with rental agreements approved by Owner with the advice of Engineer, and the costs of transportation, loading, unloading, assembly, dismantling, and removal thereof. All such costs shall be in accordance with the terms of said rental agreements. The rental of any such equipment, machinery, or parts shall cease when the use thereof is no longer necessary for the Work. 2) Costs for equipment and machinery owned by Contractor will be paid at a rate shown for such equipment in the Federal Emergency Management Agency (FEMA) Schedule of Equipment Rates, latest edition. An hourly rate will be computed by dividing the monthly rates by 176. These computed rates will include all operating costs. Costs will include the time the equipment or machinery is in use on the changed Work and the costs of transportation, loading, unloading, assembly, dismantling, and removal when directly attributable to the changed Work. The cost of any such equipment or machinery, or parts thereof, shall cease to accrue when the use thereof is no longer necessary for the changed Work. Equipment or machinery with a value of less than $1,000 will be considered small tools. SC-13.03 Unit Price Work SC 13.03.E Delete Paragraph 13.03.E in its entirety and insert the following in its place: EJCDC® C-800 (Rev. 1), Guide to the Preparation of Supplementary Conditions. Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. 00800 – 11 / 12 E. The unit price of an item of Unit Price Work shall be subject to reevaluation and adjustment under the following conditions: 1. if the extended price of a particular item of Unit Price Work amounts to _ten (10%)__ percent or more of the Contract Price (based on estimated quantities at the time of Contract formation) and the variation in the quantity of that particular item of Unit Price Work actually furnished or performed by Contractor differs by more than _twenty-five (25%)__ percent from the estimated quantity of such item indicated in the Agreement; and 2. if there is no corresponding adjustment with respect to any other item of Work; and 3. if Contractor believes that Contractor has incurred additional expense as a result thereof, Contractor may submit a Change Proposal, or if Owner believes that the quantity variation entitles Owner to an adjustment in the unit price, Owner may make a Claim, seeking an adjustment in the Contract Price. ARTICLE 15 – PAYMENTS TO CONTRACTOR; SET-OFFS; COMPLETION; CORRECTION PERIOD SC-15.01 Progress Payments SC 15.01.D Add the following text to the last sentence of subparagraph 1: in compliance with the Florida Local Government Prompt Payment Act (Chapter 218, Florida Statutes). SC-15.03 Substantial Completion SC 15.03.B Add the following new subparagraph to Paragraph 15.03.B: 1. If some or all of the Work has been determined not to be at a point of Substantial Completion and will require re-inspection or re-testing by Engineer, the cost of such re-inspection or re-testing, including the cost of time, travel and living expenses, shall be paid by Contractor to Owner. If Contractor does not pay, or the parties are unable to agree as to the amount owed, then Owner may impose a reasonable set-off against payments due under Article 15. ARTICLE 17 – FINAL RESOLUTION OF DISPUTES SC-17.02 Add the following new paragraph immediately after Paragraph 17.01. SC-17.02 Additional Dispute Resolution Instructions: A. Venue: In the event it is necessary for either party to initiate legal action regarding this Contract, venue shall be in the Seventh Judicial Circuit in and for Volusia County, Florida, for claims under state law and the Middle District of Florida for any claims which are justiciable in federal court. B. Attorneys’ Fees: In the event any suit or other legal proceeding is brought for the enforcement of any of the provisions of this Contract, the Parties hereto agree that the prevailing party or Parties shall be entitled to recover from the other party or Parties upon final judgment on the merits reasonable attorney’s fees, including attorneys' fees for any appeal, and costs incurred in bringing such suit or proceeding. EJCDC® C-800 (Rev. 1), Guide to the Preparation of Supplementary Conditions. Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. 00800 – 12 / 12 C. Waiver of Jury Trial: EACH PARTY HEREBY WAIVES ALL RIGHTS TO TRIAL BY JURY IN ANY JURISDICTION IN ANY ACTION, SUIT OR PROCEEDING BROUGHT TO RESOLVE ANY DISPUTE AMONG THE PARTIES UNDER THIS CONTRACT, WHETHER IN CONTRACT, TORT OR OTHERWISE. [THIS PAGE INTENTIONALLY LEFT BLANK] 00810 - 1 / 1 SECTION 00-810 CERTIFICATE OF INSURANCE FOR PUBLIC LIABILITY AND PROPERTY DAMAGE Owner: City of Edgewater Contract Name: “Lime Tree Drive ADA Sidewalk” Contract Name: 20-ES-004 This is to certify Company has issued to , of the City of , State of , the following policy or policies: Public Liability Policy No. , limits , effective on , 20 and expiring on , 20 . Property Damage Policy No. , limits , effective on , 20 and expiring on , 20 . If at any time this coverage is to be canceled, the undersigned will notify the insured and City of Edgewater, Attn: Finance Dept., P.O. Box 100, Edgewater, FL 32132, in writing thirty (30) days prior to cancellation of the policy. (This certificate must be made by a duly authorized official of the Insurance Company carrying the risk, or a separate certificate of similar context executed on Insurance Company's Standard Form may be attached hereto.) END OF SECTION 00815 - 1 / 1 SECTION 00-815 CERTIFICATE OF INSURANCE FOR WORKMEN'S COMPENSATION Owner: City of Edgewater Contract Name: “Lime Tree Drive ADA Sidewalk” Contract Name: 20-ES-004 This is to certify that , Company has issued to , of the City of , State of , the following policy or policies: Workmen's Compensation Policy No. , limits , effective on _____________, 20 and expiring on 20___. Employer's Liability Policy No. , limits , effective on _____________, 20 and expiring on 20___. If at any time this coverage is to be canceled, the undersigned will notify the insured and City of Edgewater, Attn: Finance Dept., P.O. Box 100, Edgewater, FL 32132, in writing thirty (30) days prior to cancellation of policy. (This certificate must be made by a duly authorized official of the Insurance Company carrying the risk, or a separate certificate of similar context executed on Insurance Company's Standard Form may be attached hereto.) END OF SECTION SECTION 00-940 EJCDC® C-940, Work Change Directive. Prepared and published 2013 by the Engineers Joint Contract Documents Committee. 00940 – 1 / 1 Work Change Directive No. Date of Issuance: Effective Date: Owner: City of Edgewater Owner’s Contract No.: 20-ES-004 Contractor: Contractor’s Project No.: Engineer: Engineer's Project No.: Project: Lime Tree Drive ADA Sidewalk Contract Name: Contractor is directed to proceed promptly with the following change(s): Description: Attachments: [List documents supporting change] Purpose for Work Change Directive: Directive to proceed promptly with the Work described herein, prior to agreeing to changes on Contract Price and Contract Time, is issued due to: [check one or both of the following] Non-agreement on pricing of proposed change. Necessity to proceed for schedule or other Project reasons. Estimated Change in Contract Price and Contract Times (non-binding, preliminary): Contract Price $ [increase] [decrease]. Contract Time days [increase] [decrease]. Basis of estimated change in Contract Price: Lump Sum Unit Price Cost of the Work Other RECOMMENDED: AUTHORIZED BY: RECEIVED: By: By: By: Engineer (Authorized Signature) Owner (Authorized Signature) Contractor (Authorized Signature) Title: Title: Title: Date: Date: Date: Approved by Funding Agency (if applicable) By: Date: Title: SECTION 00-941 EJCDC® C-941, Change Order. Prepared and published 2013 by the Engineers Joint Contract Documents Committee. 00941 – 1 / 1 Change Order No. Date of Issuance: Effective Date: Owner: City of Edgewater Owner's Contract No.: 20-ES-004 Contractor: Contractor’s Project No.: Engineer: Engineer's Project No.: Project: Lime Tree Drive ADA Sidewalk Contract Name: The Contract is modified as follows upon execution of this Change Order: Description: Attachments: [List documents supporting change] CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIMES [note changes in Milestones if applicable] Original Contract Price: Original Contract Times: Substantial Completion: $ Ready for Final Payment: days or dates [Increase] [Decrease] from previously approved Change Orders No. to No. : [Increase] [Decrease] from previously approved Change Orders No. to No. : Substantial Completion: $ Ready for Final Payment: days Contract Price prior to this Change Order: Contract Times prior to this Change Order: Substantial Completion: $ Ready for Final Payment: days or dates [Increase] [Decrease] of this Change Order: [Increase] [Decrease] of this Change Order: Substantial Completion: $ Ready for Final Payment: days or dates Contract Price incorporating this Change Order: Contract Times with all approved Change Orders: Substantial Completion: $ Ready for Final Payment: days or dates RECOMMENDED: ACCEPTED: ACCEPTED: By: By: By: Engineer (if required) Owner (Authorized Signature) Contractor (Authorized Signature) Title: Title Title Date: Date Date Approved by Funding Agency (if applicable) By: Date: Title: SECTION 00-942 EJCDC® C-942, Field Order. Prepared and published 2013 by the Engineers Joint Contract Documents Committee. 00942 – 1 / 1 Field Order No. Date of Issuance: Effective Date: Owner: City of Edgewater Owner’s Contract No.: 20-ES-004 Contractor: Contractor’s Project No.: Engineer: Engineer's Project No.: Project: Lime Tree Drive ADA Sidewalk Contract Name: Contractor is hereby directed to promptly execute this Field Order, issued in accordance with General Conditions Paragraph 11.01, for minor changes in the Work without changes in Contract Price or Contract Times. If Contractor considers that a change in Contract Price or Contract Times is required, submit a Change Proposal before proceeding with this Work. Reference: Specification(s) Drawing(s) / Detail(s) Description: Attachments: ISSUED: RECEIVED: By: By: Engineer (Authorized Signature) Contractor (Authorized Signature) Title: Title: Date: Date: Copy to: Owner 00999 Table of Contents– 1 / 1 SECTION 00-999 COPIES OF PERMITS, REPORTS, & TECHNICAL DATA TABLE OF CONTENTS Document # Title / Description Num. Pages Start Page # 1 St Johns River Water Management District Environmental Resource Permit (ERP) – PENDING TBD *Contractor shall abide by conditions of the above permits upon issuance 01000 - 1 / 9 SECTION 01-000 PROJECT REQUIREMENTS PART 1 - GENERAL 1.01 DESCRIPTION A. Scope of Work: The Work to be done consists of the furnishing of all labor, materials and equipment, and the performance of all Work included in this Contract. The summary of the Work is presented in Article 1 of the Contract Agreement (Section 00-520) with estimated quantities appears in the Schedule of Values (Unit Prices) (Section 00-415). B. Work Included: 1. The Contractor shall furnish all labor, superintendence, materials, plant power, light, heat, fuel, water, tools, appliances, equipment, supplies, and means of construction necessary for proper performance and completion of the Work. The Contractor shall obtain and pay for all necessary local building permits. The Contractor shall perform and complete the work in the manner best calculated to promote rapid construction consistent with safety of life and property and to the satisfaction of the Engineer, and in strict accordance with the Contract Documents. The Contractor shall clean up the Work and maintain it during and after construction, until accepted, and shall do all Work and pay all costs incidental thereto. He shall repair or restore all structures and property that may be damaged or disturbed during performance of the Work. 2. The cost of incidental work described in these Project Requirements, for which there are no specific Contract Items, shall be considered as part of the general cost of doing the Work and shall be included in the prices for the various Contract Items. No additional payment will be made therefore. 3. The Contractor shall provide and maintain such modern plant, tools, and equipment as may be necessary, in the opinion of the Engineer, to perform in a satisfactory and acceptable manner all the Work required by this Contract. Only equipment of established reputation and proven efficiency shall be used. The Contractor shall be solely responsible for the adequacy of his workmanship, materials, and equipment, prior approval of the Engineer notwithstanding. 01000 - 2 / 9 C. Public Utility Installations and Structures: 1. Public utility installations and structures shall be understood to include all poles, tracks, pipes, wires, conduits, vaults, manholes, and all other appurtenances and facilities pertaining thereto whether owned or controlled by the Owner, other governmental bodies, or privately owned by individuals, firms, or corporations, used to serve the public with transportation, traffic control, gas, electricity, telephone, sewerage, drainage, water, or other public or private property which may be affected by the Work shall be deemed included hereunder. 2. The Contract Documents contain data relative to existing public utility installations and structures above and below the ground surface. These data are not guaranteed as to their completeness or accuracy and it is the responsibility of the Contractor to make his own investigations to inform himself fully of the character, condition, and extent of all such installations and structures as may be encountered and as may affect the construction operations. 3. The Contractor shall protect all public utility installations and structures from damage during the Work. Access across any buried public utility installation or structure shall be made to avoid any damage to these facilities. All required protective devices and construction shall be provided by the Contractor at his expense. All existing public utilities damaged by the Contractor shall be repaired by the Contractor, at his expense. No separate payment shall be made for such protection or repairs to public utility installations or structures. 4. Public utility installations or structures owned or controlled by the Owner or other governmental body which are shown on the Drawings to be removed, relocated, replaced, or rebuilt by the Contractor shall be considered as a part of the general cost of doing the Work and shall be included in the prices bid for the various Contract Items; therefore, no separate payment shall be made. 5. Where public utility installations of structures owned or controlled by the Owner or other governmental body are encountered during the course of the Work, and are not indicated on the Drawings or in the Specifications, and when, in the opinion of the Engineer, removal, relocation, replacement, or rebuilding is necessary to complete the Work under this Contract, such Work shall be accomplished by the utility having jurisdiction, or such Work may be ordered, in writing by the Engineer, for the Contractor to accomplish. If such work is accomplished by the utility having jurisdiction it will be carried out expeditiously, and the Contractor shall give full cooperation to permit the utility to complete the removal, relocation, replacement, or rebuilding as 01000 - 3 / 9 required. If such work is accomplished by the Contractor, it will be paid for as extra work as provided in the Agreement. 6. The Contractor shall, at all times in performance of the Work, employ acceptable methods and exercise reasonable care and skill so as to avoid unnecessary delay, injury, damage, or destruction of public utility installations and structures; and shall, at all times in the performance of the Work, avoid unnecessary interference with, or interruption of, public utility services, and shall cooperate fully with the owners thereof to that end. 7. The Contractor shall give written notice to Owner and other governmental utility departments and other owners of public utilities of the location of his proposed construction operations, at least 48-hours in advance of breaking ground in any area or on any unit of the Work. 8. The maintenance, repair, removal, relocation, or rebuilding of public utility installations and structures, when accomplished by the Contractor as herein provided, shall be done by methods approved by the owners of such utilities. 1.02 DRAWINGS AND PROJECT MANUAL A. Drawings: When obtaining data and information from the Drawings, figures shall be used in preference to scaled dimensions, and large-scale drawings in preference to small-scale drawings. B. Supplementary Drawings: 1. When, in the opinion of the Engineer, it becomes necessary to explain more fully the Work to be done or to illustrate the Work further or to show any changes which may be required, drawings known as Supplementary Drawings, with specifications pertaining thereto, will be prepared by the Engineer, and the Contractor will be furnished one (1) complete hard-copy set of Supplementary Drawings (with specifications as needed) and one (1) electronic set in PDF format of the same. 2. The Supplementary Drawings shall be binding upon the Contractor with the same force as the Contract Drawings. Where such Supplementary Drawings require either less or more than the estimated quantities of Work, credit to the Owner or compensation therefore to the Contractor shall be subject to the terms of the Agreement. C. Contractor to Check Drawings and Data: 1. The Contractor shall verify all dimensions, quantities, and details shown on the Drawings, Supplementary Drawings, schedules, Specifications, or other 01000 - 4 / 9 data received from the Engineer, and shall notify him of all errors, omissions, conflicts, and discrepancies found therein. Failure to discover or correct errors, conflicts, or discrepancies shall not relieve the Contractor of full responsibility for unsatisfactory work, faulty construction, or improper operation resulting there from, nor from rectifying such conditions at his own expense. He will not be allowed to take advantage of any errors or omissions, as full instructions will be furnished by the Engineer, should such errors or omissions be discovered. 2. All schedules are given for the convenience of the Engineer and the Contractor and are not guaranteed to be complete. The Contractor shall assume all responsibility or the making of estimates of the size, kind, and quality of materials and equipment included in work to be done under the Contract. D. Specifications: The Technical Specifications consist of three (3) parts: General, Products, and Execution. The General part of a Specification contains General Requirements which govern the Work. The Products and Execution parts modify and supplement the General Requirements by detailed requirements for the Work and shall always govern whenever there appears to be a conflict. E. Intent: 1. All Work called for in the Specifications applicable to this Contract, but not shown on the Drawings in their present form, or vice versa, shall be of like effect as if shown or mentioned in both. Work not specified in either the Drawings or in the Specifications, but involved in carrying out their intent or in the complete and proper execution of the Work, is required and shall be performed by the Contractor as though it were specifically delineated or described. 2. The apparent silence of the Specifications as to any detail, or the apparent omission from them of a detailed description concerning any work to be done and materials to be furnished, shall be regarded as meaning that only the best general practice is to prevail and that only material and workmanship of the best quality is to be used, the interpretation of these Specifications shall be made upon that basis. 1.03 MATERIALS AND EQUIPMENT A. Manufacturer: 1. All transactions with the manufacturers or subcontractors shall be through the Contractor, unless the Contractor shall request and at the Engineer's option, that the manufacturer or subcontractor deal directly with the Engineer. Any 01000 - 5 / 9 such transactions shall not in any way release the Contractor from his full responsibility under this Contract. 2. Any two (2) or more pieces of material or equipment of the same kind, type, or classification, and being used for identical types of service, shall be made by the same manufacturer. B. Delivery: 1. The Contractor shall deliver materials in ample quantities to ensure the most speedy and uninterrupted progress of the Work so as to complete the Work within the allotted time. 2. The Contractor shall also coordinate deliveries in order to avoid delay in, or impediment of, the progress of the work of any related Contractor. C. Tools and Accessories: 1. The Contractor shall, unless otherwise stated in the Contract Documents, furnish with each type, kind, or size of equipment, one (1) complete set of suitably marked high grade special tools and appliances which may be needed to adjust, operate, maintain, or repair the equipment. Such tools and appliances shall be furnished in approved painted steel cases, properly labeled and equipped with good grade cylinder locks and duplicate keys. 2. Spare parts shall be furnished as specified herein and as recommended by the manufacturer necessary for the operation of the equipment, not including materials required for routine maintenance. 3. Each piece of equipment shall be provided with a substantial nameplate, securely fastened in place and clearly inscribed with the manufacturer's name, year of manufacture, serial number, weight, and principal rate data. D. Service of Manufacturer's Engineer: 1. The Contract Prices for equipment shall include the cost of furnishing a competent and experienced engineer or superintendent who shall represent the manufacturer and shall assist the Contractor, when required, to install, adjust, test, and place in operation, the equipment in conformity with the Contract Documents. 2. After the equipment is placed in permanent operation by the Owner, such engineer or superintendent shall make all adjustments and tests required by the Engineer to prove that such equipment is in proper and satisfactory 01000 - 6 / 9 operating condition, and shall instruct such personnel as may be designated by the Owner in the proper operation and maintenance of such equipment. 1.04 INSPECTION AND TESTING A. General: 1. For tests specified to be made by the Contractor, the testing personnel shall make the necessary inspections and tests, and the reports thereof shall be in such form as will facilitate checking to determine compliance with the Contract Documents. One (1) hardcopy original and one (1) electronic copy in PDF format of the reports shall be submitted, and authoritative certification thereof must be furnished to the Engineer as a prerequisite for the acceptance of any material or equipment. 2. If, in the making of any test of any material or equipment, it is ascertained by the Engineer that the material or equipment does not comply with the Contract Documents, the Contractor will be notified thereof, and he will be directed to refrain from delivering said material or equipment, or to remove it promptly from the site or from the Work and replace it with acceptable material, without cost to the Owner. 3. Tests of electrical and mechanical equipment and appliances shall be conducted in accordance with the recognized test codes of the ANSI, ASME, or the IEEE, except as may otherwise be stated herein. 4. The Contractor shall be fully responsible for the proper operation of equipment during testing and instruction periods and shall neither have nor make any claim for damage which may occur to equipment prior to the time when the Owner formally takes over the operation thereof. B. Costs: 1. All inspection and testing of materials furnished under this Contract will be provided by the Contractor, unless otherwise expressly specified. 2. The cost of shop and field tests of equipment and of certain other tests specifically called for in the Contract Documents shall be borne by the Contractor, and such costs shall be deemed to be included in the Contract Price. 3. Materials and equipment submitted by the Contractor as the equivalent to those specifically named in the Contract may be tested by the Owner for compliance. The Contractor shall reimburse the Owner for the expenditures 01000 - 7 / 9 incurred in making such tests of materials and equipment which are rejected for non-compliance. C. Certificate of Manufacture: 1. Contractor shall furnish to Engineer authoritative evidence in the form of a certificate of manufacture that the materials to be used in the Work have been manufactured and tested in conformity with the Contract Documents. 2. These certificates shall be notarized and shall include copies of the results of physical tests and chemical analyses, where necessary, that have been made directly on the product or on similar products of the manufacturer. D. Shop Tests: 1. Each piece of equipment for which pressure, duty, capacity, rating, efficiency, performance, function, or special requirements are specified shall be tested in the shop of the maker in a manner which shall conclusively prove that its characteristics comply fully with the requirements of the Contract Documents. 2. One (1) hardcopy original and one (1) electronic copy in PDF format of the manufacturer's actual test data and interpreted results thereof, accompanied by a certificate of authenticity sworn to by a responsible official of the manufacturing company and/or independent laboratory, shall be submitted to the Engineer for approval. 3. The cost of shop tests and of furnishing manufacturer's preliminary and shop test data of operating equipment shall be borne by the Contractor. E. Start-up Tests: 1. As soon as conditions permit, the Contractor shall furnish all labor, materials, and instruments and shall make start-up tests of equipment. 2. If the start-up tests disclose any equipment furnished under this Contract which does not comply with the requirements of the Contract Documents, the Contractor shall, prior to demonstration tests, make all changes, adjustments, and replacements required. The furnishing Contractor shall assist in the start- up tests as applicable. F. Demonstration Tests: 1. Prior to Contractor's request for a Substantial Completion inspection, all equipment and piping installed under this Contract shall be subjected to 01000 - 8 / 9 demonstration tests as specified or required to prove compliance with the Contract Documents. 2. The Contractor shall furnish labor, fuel, energy, water, and all other materials, equipment, and instruments necessary for all demonstration tests, at no additional cost to the Owner. Contractor shall assist in the demonstration tests as applicable. 1.05 LINES AND GRADES A. Grade: 1. All work under this Contract shall be constructed in accordance with the lines and grades shown on the Drawings, or as given by the Engineer. The full responsibility for keeping alignment and grade shall rest upon the Contractor. 2. The vertical bench marks provided is USGS “Public Records” monumentation and the horizontal control is the monumentation on plats contained in the “Public Records of Volusia County.” B. Surveys: 1. The Contractor shall furnish and maintain, at his own expense, stakes and other such materials. 2. The Contractor shall check such reference marks by such means as he may deem necessary and, before using them, shall call the Engineer's attention to any inaccuracies. 3. The Contractor shall, at his own expense, establish all working or construction lines and grades as required from the reference marks set by the Engineer, and shall be solely responsible for the accuracy thereof. He shall, however, be subject to the check and review by the Engineer. C. Safeguarding Marks: 1. The Contractor shall safeguard all points, stakes, grade marks, monuments, and bench marks made or established on the Work, bear the cost of re- establishing them if disturbed, and bear the entire expense of rectifying work improperly installed due to not maintaining or protecting or to removing without authorization such established points, stakes, and marks. 2. The Contractor shall safeguard all existing and known property corners, monuments, and marks adjacent to but not related to the Work and shall bear the cost of re-establishing them if disturbed or destroyed. 01000 - 9 / 9 PART 2 - PRODUCTS (NOT USED) PART 3 - EXECUTION (NOT USED) END OF SECTION 01 22 00-1 SECTION 01 22 00 MEASUREMENT AND PAYMENT OF UNIT PRICE ITEMS PART 1 – GENERAL A. Separate payment will be made only for the items of work described herein and listed on the Bid Form. Any related work not specifically listed, but required for satisfactory completion of the work, shall be considered to be included in the scope of the appropriate listed work items. B. The CONTRACTOR’s attention is called to the fact that cleanup is considered a part of the work of construction. No payment will be made until cleanup is essentially complete. C. No separate payment will be made for the following items and the cost of such work shall be included in the applicable pay items of work if not shown as a separate pay item. 1. Clearing and Grubbing. 2. Excavation, including necessary pavement base removal. 3. Shoring and sheeting. 4. Dewatering and disposal of surplus water. 5. Structural Fill. 6. Backfill. 7. Grading. 8. Replacement of unpaved roadways, grass, and shrubbery plots. 9. Cleanup. 10. Testing and placing system in operation. 11. Any material and equipment required to be installed and utilized for the test. 12. Pipe, structures, pavement replacement, and/or appurtenances included within the limits of lump sum work. 13. Maintaining the existing quality of service during construction. 14. Appurtenant work as required for a complete and operable system. 01 22 00-2 15. Maintaining or detouring of traffic. D. No payment shall be made for work constructed outside the authorized limits of work. E. List of Pay Items and Bid Quantities: ITB 20-ES-004 LIME TREE DRIVE ADA SIDEWALK Pay Item: Description Quantity Unit 1 6ft x 4" Sidewalk w/ 6x6 Thickened Edges (Detail A/Sheet 1) [430LF Shown] 450 LF 2 6ft x 6" Sidewalk w/ 8x6 Thickened Edges & (4)#4 Rebar (Detail B/Sheet 1) [1,412LF Shown] 1,430 LF 3 6ft x 6" Sidewalk w/ (1)8x6 Thickened Edge & (1)12x4 Monolithic Footer & (5)#4 Rebar (Detail C/Sheet 1) [650LF Shown] 700 LF 4 Bulk Concrete (Driveways, Flumes, etc.) [6.4CY Shown] 10.0 CY 5 24" ADA Detectable Warning Surface [12 sqft Shown] 20 SF 6 Type C Inlet, <6ft Depth [3 Shown] 3 EA 7 Yard Drain 12" Square HDPE or CPVC [4 Shown] 4 EA 8 U-Endwall Mitered End Section on 12" HDPE @ 4:1 Slope [4 Shown] 4 EA 9 12" HDPE, ADS N-12 or equivalent, Perforated w/ Filter Fabric or Solid (per plans) [230LF Shown] 250 LF 10 Fill Slope on Pond Bank, 4:1@+/-5-6ft Depth, 650LF Non- Structural Fill (Generally Sandy with Max 30% clay or fines & Max 20% vegetative matter <1" dimension, Top 6" shall be finely graded sandy material) [1,300CY Shown] 1,800 CY 11 Turbidity, Erosion, & Sedimentation Control 1 LS 12 Final Grading, including Shallow Swale Creation 1 LS 13 Sod, Bahia or St. Augustine (Match Existing) on Fill Slope & Restoration 4,000 SY 14 Remove, Secure, & Reinstall Residential Property Within Work Zone As Needed (e.g. Irrigation System Components, Landscape Specimens, Mailboxes, Fencing, Etc.) 1 LS 01 22 00-3 BID ALT 1 City provides Fill Material & Drainage Pipe Alt-9.1 Install City-provided storm pipe 12" PVC C-900 in lieu of Item 9. 12" HDPE 250 LF Alt-9.2 Deduct Bid Price for Item 9. 12" HDPE -1 LS Alt- 10.1 Install City-provided Fill Material from Stockpile location(s) within 5 miles of project in lieu of Item 10. Fill Slope w/ Contractor-provided material 1,800 CY Alt- 10.2 Deduct Bid Price for Item 10. Fill Slope -1 LS Updated: 5/19/20 10:36am RJC PART 2 – MATERIALS AND EQUIPMENT A. For items not specifically or sufficiently detailed herein, definition of pay items and associated measurement and payment procedures shall be first as described in the City Standard Details and then, if further information is required, as described in the effective edition of Florida Department of Transportation Standard Specifications for Road & Bridge Construction using the nearest descriptive term or item as determined by the Engineer of Record. B. Procedures for Specific Pay Items: 1. Items 1, 2, 3: Concrete sidewalk will be measured linearly along the centerline of the sidewalk. Payment will be made to the nearest linear foot. 2. Item 4: Bulk concrete items include driveways, flumes, and other cast-in-place concrete structures not specifically listed elsewhere on the Pay Items. The horizontal surface area will be measured via tape measure to the nearest inch multiplied by the average thickness of the piece to determine the volume of concrete in each such structure. Payment will be made to the nearest 0.05 cubic yard. 3. Item 10: Fill Slope on Pond Bank will be measured by truck tickets of material delivered to site as agreed to by City Project Manager and Contractor Field Superintendent on a daily basis during hauling. Confirmation measurement of quantity will be by measuring linearly along the top of bank and via tape measure (to the nearest 0.5 foot) along the face of the slope. Payment will be to the nearest cubic yard. 01 22 00-4 4. Item 13: Payment for sod will be measured linearly along area sodded multiplied by average width of such sodding to the nearest 0.5 foot. Along fill slope, linear measurement will be along top of bank and width measured via tap measure along the face of the slope to the nearest 0.5 foot. Linear measurement will be to the nearest foot. No payment will be made for areas that naturally revegetated in the absence of sod. 5. Items Alt-9.1 and Alt-10.1: Payment for Installation of City-supplied materials in lieu of payment for Contractor-furnished and installed items under Bid Items 9 and 10. Contractor shall be responsible to retrieve materials as needed from City storage sites within 5 miles of worksite during times agreeable to both City and Contractor. Contractor shall not be liable for the quality or defects in City-provided material as it exists in City storage yard(s). If insufficient material is provided by City, Contractor shall install remaining amount under Bid Items 9 and/or 10 as appropriate. 01091-1 / 2 SECTION 01-091 REFERENCE SPECIFICATIONS PART 1 - GENERAL 1.01 GENERAL A. Applicable Publications. Whenever in these Specifications references are made to published specifications, codes, standards, or other requirements, it shall be understood that wherever no date is specified, only the latest specifications, standards, or requirements of the respective issuing agencies which have been published as of the date that the Work is advertised for bids, shall apply; except to the extent that said standards or requirements may be in conflict with applicable laws, ordinances, or governing codes. No requirements set forth herein or shown on the Drawings shall be waived because of any provision of or omission from said standards or requirements. B. Assignment of Specialists. In certain instances, specification test requires (or implies) that specific work is to be assigned to specialist or expert entities who must be engaged for the performance of the Work. Such assignments shall be recognized as special requirements over which the Contractor has no choice or option. These requirements shall not be interpreted so as to conflict with the enforcement of building codes and similar regulations governing the Work. They are not intended to interfere with local union jurisdiction settlements and similar conventions. Such assignments are intended to establish which party or entity involved in a specific unit of Work is recognized as "expert" for the indicated construction processes or operations. Nevertheless, the final responsibility for fulfillment of the entire set of Contract requirements remains with the Contractor. 1.02 REFERENCE SPECIFICATIONS, CODES, AND STANDARDS A. Without limiting the generality of other requirements of the Specifications, all Work specified herein shall conform to or exceed the requirements of such referenced documents which are not in conflict with the requirements of these Specifications or applicable codes. B. References herein to "Building Code" shall mean the latest edition of the Florida Building Code. The latest edition of the code as approved and used by the local agency as of the date of award as adopted by the agency having jurisdiction shall apply to the Work herein, including all addenda, modifications, amendments, or other lawful changes thereto. 01091-2 / 2 C. In case of conflict between codes, reference standards, Drawings, and the other Contract Documents, the most stringent requirements shall govern. All conflicts shall be brought to the attention of the Engineer for clarification and directions prior to ordering or providing any materials or labor. The Contractor shall bid the most stringent requirements. D. Applicable Standard Specifications. The Contractor shall construct the Work specified herein in accordance with the requirements of the Contract Documents and the referenced portions of those referenced codes, standards, and specifications listed. PART II - PRODUCTS (Not Used) PART III - EXECUTION (Not Used) END OF SECTION 01100 - 1 / 4 SECTION 01-100 SPECIAL PROJECT PROCEDURES PART 1 - GENERAL 1.01 PUBLIC NUISANCE A. The Contractor shall not create a public nuisance including, but not limited to, encroachment on adjacent lands, flooding of adjacent lands, or excessive noise. B. Sound levels measured by the Engineer shall not exceed 50 dBA from 7 P.M. to 7 A.M. or 60 dBA 7 A.M. to 7 P.M. This sound level shall be measured at the exterior of the nearest exterior wall of the nearest residence. Levels at the equipment shall not exceed 85 dBA at any time. Sound levels in excess of these values are sufficient cause to have the Work halted until equipment can be quieted to these levels. Work stoppage by the Engineer or Owner for excessive noise shall not relieve the Contractor of the other portions of this Specification including, but not limited to, completion dates and bid amounts. C. No extra charge may be made for time lost due to work stoppage resulting from the creation of a public nuisance. 1.02 JURISDICTIONAL DISPUTES OF LABOR UNIONS A. It shall be the responsibility of the Contractor to pay all costs that may be required to perform any of the Work shown on the Drawings or specified herein in order to avoid any work stoppages due to jurisdictional disputes. The basis for subletting Work in question, if any, shall conform to precedent agreements and decisions on record with the Building and Construction Trades Department, AFL-CIO, dated June, 1973, including any amendments thereto. 1.03 EXCAVATION AROUND AND CONNECTION TO EXISTING UTILITIES A. It is essential that the Contractor understand that the existing Owner’s facilities must be kept in operation with minimal impact and shut-downs. To this end, the Contractor shall coordinate and consult with the Owner's operating personnel before excavating around or cutting into existing utilities on the site. Existing utilities of major concern are water, sanitary sewer, electrical power conduits, phone and television cables, instrumentation conduits, and cables. B. Some areas within the construction site may require hand excavation due to the congestion of underground piping systems and/or due to the criticality of piping systems that may be damaged unavoidably during machine excavation. 01100 - 2 / 4 C. Cover for underground piping shall not be less than that indicated on the Drawings, up to a minimum of 30 inches of cover where obtainable. In areas where other piping conflicts preclude the minimum cover desired, the piping shall be laid to provide the maximum cover obtainable. D. All connections to existing piping systems shall be made as shown or indicated on the Drawings after consultation, cooperation, and coordination with the Owner’s management personnel. Some such connections may have to be made during off- peak hours (late night or early morning hours). The Contractor shall give a minimum of three (3) working days notice to the Owner when tie-ins with the existing plant utilities are required. E. For major utility pipeline tie-ins and relocations, the Contractor shall submit a detailed Plan of Action for review and approval by the Owner and the Engineer. No major utility relocation or tie-ins shall proceed until the Plan of Action for that Work is approved. 1.04 CONSTRUCTION ACTIVITIES A. Excavated Materials: The Contractor shall not have any right in property in any materials taken from any excavation and he shall not remove any earth, sand or other material from the lines of the work before the excavation is refilled except upon direction of the Engineer. The provisions of this paragraph shall not be construed as relieving the Contractor of any kind of his obligations to remove and dispose of any of the material excavated, with or without rehandling, at his cost and expense as provided in these specifications. B. Protect Vegetation: Reasonable care shall be taken during construction to avoid damage to vegetation. Ornamental shrubbery and tree branches shall be temporarily tied back, where appropriate, to minimize damage. Trees which receive damage to branches shall be trimmed of those branches to improve the appearance of the tree. Tree trunks receiving damage from equipment shall be treated with a tree dressing. C. Restore with Sod: All existing improved areas or right-of-way areas disturbed by construction shall be sodded with the same type sod as the existing variety of sod encountered. Separate unit price or lump sum payment will be made for this work. In general, Bahia sod shall be installed wherever no sprinkler systems water right-of-way areas. D. Water Use / Reclaimed Encouraged: The City subject to availability will make available reasonable amounts of water for contractor compaction requirements and potable water for flushing and testing requirements at no cost to the contractor. Abnormally high usage (gross wastage)of 01100 - 3 / 4 provided water by the Contractor's organization shall be subject to City “back- charges” to the Contractor at established City rates. In all cases, City encourages the use of reclaimed water or other non-potable quality water where feasible for purposes not requiring potable quality water. 1.05 CONSTRUCTION SITE CONDUCT A. Contractor’s Superintendent: The Contractor shall provide an English speaking full time superintendent to supervise sub-contractors and provide direction to field crews. The Engineer’s Representative shall not be responsible for providing direction to sub-contractor or field crews. The Contractor’s superintendent shall not be verbally or physically abusive to citizens or other project personnel. Use of “foul” language in the presence of or belligerence towards citizens or project representatives shall be grounds for immediate replacement of the superintendent at no cost to the owner. B. Field Adjustment: The proposed alignments (such as of pipe, grading, paving or other finished surfaces) indicated on the project plans may require adjustment in the field due to conflicts or field conditions. Field changes shall be paid for at the contract unit price for the respective item(s). C. Hand-Digging in Certain Areas: In specific locations identified by the Engineer, the Contractor's forces shall be required to “hand dig” and expose all existing utilities including telephone cables, T.V. cables and fiber optics cables (both public and private), electric lines, gas lines, if present, water mains, force mains, sewer services, water services and private sprinklers a minimum of 24 hours in advance of the pipe laying operation. City forces and other utilities will mark the approximate location of their utilities when contacted. City crews will not be responsible for “hand digging” the location of City services. Separate lump sum payment shall not be made for this work. D. Pressure Pipe Joint Restraints: The Contractor shall utilize restrained joint for bends and required fittings for all pressure pipe shown on the project plans. The restrained pipe lengths shall be in accordance with DIPRA “Thrust Resistant Design for Ductile Iron Pipe” utilizing laying condition 2 (with polyethylene wrap for PVC pipe) with the type soils and soil depth encountered. Restrained joint pipe specifications shall be strictly adhered to. Piping drawings indicating restraining lengths and calculations shall be submitted to the Engineer for record purposes prior to construction. Responsibility for the adequacy for the restrained joint calculations shall remain with the Contractor and the supplier. E. Laydown Areas and Materials Storage: 01100 - 4 / 4 The Contractor shall make his own provisions for materials security. Any City provided work areas shall be returned to its original or better condition upon the completion of the project. Sodding of any disturbed areas utilized by the Contractor for work area will be accomplished by the Contractor at no additional cost to the City. Separate payment for this work will not be made and shall be included in the appropriate contract work items by the Contractor in the bid proposal. 1.06 REGULATORY COMPLIANCE A. Dewatering Permit: The Contractor is responsible for obtaining a Water Management District Permit for (dewatering) consumptive use if the Contractor's "means or methods" trip the Agency's thresholds requiring permits. No separate payment or contract time extension for the Contractor obtaining the permit shall be granted by the City or for any dewatering or pumping required to accomplish the work shown in this contract. B. NPDES Permit: The successful Contractor will be designated as the “operator of the site” and shall comply with the State of Florida’s NPDES Permit process and acquire a NOI for this project prior to commencement of construction in accordance with the attached materials. Payment for this shall be included in the bid item. C. Erosion & Sedimentation Control: Contractor shall be responsible to provide appropriate erosion and sedimentation control for all aspects of Work following best management practices and Florida Department of Environmental Protection (FDEP) guidelines. Contractor’s responsibility for erosion and sedimentation control shall be comprehensive and in addition to any particular controls or plans for such provided in the Contract Documents. D. City Standard Details: Where not otherwise specified, all work shall conform at minimum to the latest edition of the City of Edgewater Standard Construction Details. PART 2 - PRODUCTS (NOT USED) PART 3 - EXECUTION (NOT USED) END OF SECTION 01200-1 / 6 SECTION 01200 PROJECT MEETINGS PART 1 - GENERAL 1.01 DESCRIPTION A. Scope of Work: 1. The Contractor shall cooperate and coordinate with the Engineer to schedule and administer the preconstruction meeting, periodic progress meetings, and specifically called meetings throughout the progress of the Work. The Engineer shall: a. Prepare agenda for meetings. b. Make physical arrangements for meetings. c. Preside at meetings. d. Take and distribute meeting minutes. 2. Representatives of Contractor, subcontractors, and suppliers attending meetings shall be qualified and authorized to act on behalf of the entity each represents. 3. The Owner shall attend meetings to ascertain that the Work is expedited consistent with Contract Documents and construction schedules. 4. The Engineer shall record the preconstruction meeting. A copy of the minutes of each progress meeting shall be available five business days after the meeting. B. Related Requirements Described Elsewhere: 1. Progress Schedules: Section 00700. 2. Shop Drawings: Section 01340. 3. Project Record Documents: Section 01720. 01200-2 / 6 1.02 PRECONSTRUCTION MEETING A. Engineer will schedule a preconstruction meeting no later than twenty (20) days after the effect date of the Contract. The meeting shall be scheduled at the convenience of all parties. B. Location: A local site, convenient for all parties, designated by the Engineer. C. Attendance: 1. Owner's representative. 2. Engineer and his professional consultants. 3. Resident project representative. 4. Contractor and his superintendent. 5. Major subcontractors. 6. Representatives of major suppliers and manufacturers as appropriate. 7. Governmental and Utilities representatives as appropriate. 8. Others as requested by the Contractor, Owner, and Engineer. D. The Engineer shall preside at the preconstruction meeting. The Engineer shall provide for keeping minutes and distribution of minutes to the Owner and others. The purpose of the preconstruction meeting is to designate responsible personnel and establish a working relationship. Matters requiring coordination will be discussed and procedures for handling such matters established. E. The suggested agenda for the preconstruction meeting would include the following: 1. Determining the date of Notice To Proceed (NTP) and issuing such to Contractor, unless this has already occurred prior to the Pre-Construction Meeting. 2. Distribution and discussion of: a. List of major subcontractors and suppliers. b. Projected schedules. c. Schedule of Values. 3. Critical work sequencing: Relationships and coordination with other 01200-3 / 6 contracts and/or work and continuing sanitary sewer, water distribution and storm water operation. 4. Major equipment deliveries and priorities. 5. Project coordination: Designation and responsible personnel. 6. Procedures and processing of: a. Field decisions. b. Proposal requests. c. Request for Information. d. Submittals. e. Change Orders. f. Applications for Payment. 7. Submittal of Shop Drawings, project data and samples. 8. Adequacy of distribution of Contract Documents. 9. Procedures for maintaining Record Documents 10. Use of premises: a. Office, work, and storage areas. b. Owner's requirements. c. Access and traffic control. 11. Construction facilities, controls, and construction aids. 12. Temporary utilities. 13. Safety and first aid procedures. 14. Check of required Bond and Insurance certifications. 15. Completion time for contract and liquidated damages. 16. Request for extension of Contract Time. 17. Procedures for periodic monthly (or whatever interval is deemed appropriate or necessary, however, a minimum of monthly meetings will be required) progress meetings, for all involved. 18. Security procedures. 19. Procedures for making partial payments. 20. Guarantees on completed work. 01200-4 / 6 21. Equipment to be used. 22. Project layout and staking of work. 23. Project inspection. 24. Labor requirements. 25. Laboratory testing of material requirements. 26. Provisions for material stored on site and monthly inventory of materials stored. 27. Requirements of other organizations such as utilities, railroads, highway departments, building departments. 28. Rights-of-way and easements. 29. Housekeeping procedures. 30. Liquidated damages. 31. Posting of signs and installation of Project Sign. 32. Pay request submittal dates. 33. Equal opportunity requirements. 1.03 PROGRESS MEETINGS A. The Engineer shall schedule regular periodic meetings. The progress meetings will be held a minimum of once every thirty (30) days and at other times as required by the progress of the Work. The first meeting shall be held within thirty (30) days after the preconstruction meeting or thirty (30) days or less after the date of Notice to Proceed. B. Hold called meetings as required by progress of the Work. C. Location of the meetings: at a local site as designated by the Engineer. D. Attendance: 1. Engineer and his professional Sub-consultants as needed. 2. Resident Project Representative. 3. Contractor and his Superintendent. 4. Owner's representatives. 5. Subcontractors (active on the site, as appropriate to the agenda). 6. Others as appropriate to the agenda (suppliers, manufacturers, other subcontractors, etc.). 01200-5 / 6 E. The Engineer shall preside at the meetings and provide for keeping minutes and distribution of the minutes to the Owner and others. The purpose of the meetings will be to review the progress of the Work. F. The suggested agenda for the progress meetings will include but not be limited to the following: 1. Review approval of minutes of previous meeting. 2. Review of Work progress since previous meeting and Work scheduled (3- week look ahead of schedule). 3. Field observations, problems, and conflicts. 4. Problems which impede construction schedule. 5. Review of off-site fabrication, delivery schedules. 6. Corrective measures and procedures to regain projected schedule. 7. Status of approved Construction Schedule and revisions to the Construction Schedule as appropriate. 8. Progress schedule during succeeding work period. 9. Coordination of schedules. 10. Review status of submittals and submittal schedule, expedite as required. 11. Maintenance of quality standards. 12. Pending changes and substitutions. 13. Shop drawing problems. 14. Review proposed changes for: a. Effect on Construction Schedule and on completion date. b. Effect on other contracts of the Project. 15. Critical/long lead items. 16. Other business. G. The Contractor is to attend progress meetings and is to study previous meeting 01200-6 / 6 minutes and current agenda items, and be prepared to discuss pertinent topics and provide specific information including but not limited to: 1. Status of all submittals and what specifically is being done to expedite them. 2. Status of all activities behind schedule and what specifically will be done to regain the schedule. 3. Status of all material deliveries, latest contact with equipment manufacturer, and specific actions taken to expedite materials. 4. Status of open deficiencies and what is being done to correct the same. H. The Contractor is to provide a current submittal log at each progress meeting in accordance with Section 01340: Shop Drawings. PART 2- PRODUCTS (NOT USED) PART 3 - EXECUTION (NOT USED) END OF SECTION 01340-1 / 7 SECTION 01-340 SHOP DRAWINGS PART 1 - GENERAL 1.01 REQUIREMENTS INCLUDED A. The Contractor shall submit to the Engineer for review and approval, such working drawings, shop drawings, test reports and data on materials and equipment, and material samples materials list, certificates and affidavits as are required for the proper control of work, including but not limited to those working drawings, shop drawings, data and samples for materials and equipment specified elsewhere in the Specifications and in the Contract Drawings. B. Within twenty (20) calendar days after the Effective Date of the Agreement, the Contractor shall submit to the Engineer a complete materials list of preliminary data on items for which Shop Drawings are to be submitted. Included in this materials list shall be the names of all proposed manufacturers furnishing specified items. Review of this list by the Engineer shall in no way be expressed or implied relief to the Contractor from submitting complete Shop Drawings and providing material, equipment, etc., fully in accordance with the Specifications. This procedure is required in order to expedite final review of Shop Drawings. C. The Contractor shall maintain an accurate updated submittal log and will bring this log to each scheduled progress meeting with the Owner and the Engineer. This log shall include the following items: 1. Submittal-Description and Number assigned. 2. Date to Engineer 3. Date returned to Contractor (from Engineer). 4. Status of Submittal (Approved, Approved as Noted, Not Approved/Resubmit). 5. Date of Re submittal and Return (as applicable). 6. Date material release (for fabrication). 7. Projected date of fabrication. 8. Projected date of delivery to site. 9. Status of O&M manuals submitted. 01340-2 / 7 10. Specification Section. 11. Drawings Sheet Number. 1.02 CONTRACTOR'S RESPONSIBILITY A. It is the duty of the Contractor to check all drawings, data and samples prepared by or for him before submitting them to the Engineer for review. Each and every copy of the drawings and data shall bear Contractor's stamp and signature showing that they have been so checked. Shop drawings submitted to the Engineer without the Contractor's stamp and signature will be returned to the Contractor for conformance with this requirement. Shop drawings shall indicate any deviations in the submittal from requirements of the Contract Documents. If the Contractor takes exception to the specifications, the Contractor shall note the exception in the letter of transmittal to the Engineer. Shop drawings submittals shall not be used as a vehicle for requesting approval of substitute or alternative equipment and materials. Substitution requests will be considered only when submitted in accordance with the applicable provisions of Section 01600. B. Determine and Verify: 1. Field measurements 2. Field construction criteria 3. Catalog numbers and similar data 4. Conformance with Specifications C. The Contractor shall furnish the Engineer a schedule of Shop Drawings submittals fixing the respective dates for the submission of shop and working drawings, the beginning of manufacture, testing and installation of materials, supplies and equipment. This schedule shall indicate those that are critical to the progress schedule. D. The Contractor shall not begin any of the work covered by a drawing, data, or a sample returned for correction until a revision or correction thereof has been reviewed and returned to him, by the Engineer, with approval. E. The Contractor shall submit to the Engineer all drawings and schedules sufficiently in advance of construction requirements to provide no less than thirty (30) calendar days for checking and appropriate action from the time the Engineer receives them. F. All submittals shall be accompanied by a transmittal letter prepared in duplicate containing the following information: 1. Date 2. Project Title and Number 01340-3 / 7 3. Contractor's name and address 4. The number of each Shop Drawing, Product Data, and Sample submitted 5. Notification of deviations from Contract Documents 6. Submittal Log Number conforming to Specification Section Numbers. G. The Contractor shall submit two (5) hardcopies and one (1) electronic copy in PDF format of descriptive or product data submittals/drawings to the Engineer. The Engineer will review the submittals/drawings and return to the Contractor one (1) of marked-up submittals/drawings with appropriate review comments. All shop drawings, when practical, shall be no larger than 11x17 inch in size. H. Once submittals/drawings are approved, they are to be distributed as follows: 1. Owner: One (1) electronic copy 2. Engineer: One (1) hardcopy 3. Contractor: One (1) hardcopy I. The Contractor shall be responsible for and bear all costs of damages which may result from the ordering of any material or from proceeding with any part of work prior to the completion of the review by Engineer of the necessary shop drawings. J. The Contractor shall be fully responsible for observing the need for and making any changes in the arrangement of piping, connections, wiring, manner of installation, etc., which may be required by the materials/equipment he proposed to supply both as pertaining to his own work and any work affected under other parts, headings, or divisions of Drawings and Specifications. 1.03. ENGINEER'S REVIEW OF SHOP DRAWINGS A. The Engineer's review of drawings, data and samples submitted by the Contractor will cover only general conformity to the Specifications, external connections, and dimensions which affect the installation. The Engineer's review and exceptions, if any, will not constitute an approval of dimensions, quantities, and details of the material, equipment, device, or item shown. B. The review of drawings and schedules will be general, and shall not be construed: 1. As permitting any departure from the Contract requirements; 2. As relieving the Contractor of responsibility of any errors, including details, dimensions, and materials; 3. As approving departures from details furnished by the Engineer, except as otherwise provided herein. 01340-4 / 7 C. If the drawings or schedules as submitted describe variations and show a departure from the Contract requirements which Engineer finds to be in the interest of the Owner and to be so minor as not to involve a change in Contract Price or time for performance, the Engineer may return the reviewed drawings, without noting an exception. D. When reviewed by the Engineer, each of the Shop Drawings will be identified as having received such review, being so stamped and dated. Shop Drawings stamped "NOT APPROVED/RESUBMIT" and with required corrections shown will be returned to the Contractor for correction and re-submittal. E. Re submittals will be handled in the same manner as first submittals. On Re submittals the Contractor shall direct specific attention, in writing or on resubmitted Shop Drawings, to revisions other than the corrections requested by the Engineer on previous submissions. The Contractor shall make any corrections required by the Engineer. F. If the Contractor considers any correction indicated on the drawings to constitute a change to the Contract Drawings or Specifications, the Contractor shall give written notice thereof to the Engineer. G. Shop drawings and submittal data shall be reviewed by the Engineer for each original submittal and first Re submittal; thereafter review time for subsequent Re submittals shall be charged to the Contractor in accordance with the terms of the Engineer's Agreement with the Owner. H. When the Shop Drawings have been completed to the satisfaction of the Engineer, the Contractor shall carry out the construction in accordance therewith and shall make no further changes therein except upon written instructions from the Engineer. I. No partial submittals will be reviewed. Submittals not complete will be returned to the Contractor for Re submittal. Unless otherwise specifically permitted by the Engineer, make all submittals in groups containing all associated items for: 1. Systems 2. Processes 3. As indicated in Specifications Sections. All drawings, schematics, manufacturer's product data, certifications and other shop drawing submittals required by a system specification shall be submitted at one time as a package to facilitate interface checking. 01340-5 / 7 1.04 SHOP DRAWINGS A. When used in the Contract Documents, the term "shop drawings" shall be considered to mean Contractor's plans for materials and equipment which become an integral part of the Project. These drawings shall be completed and detailed. Shop drawings shall consist of fabrication, erection and setting drawings and schedule drawings, manufacturer's scale drawing, and wiring and control diagrams. Cuts, catalogs, pamphlets, descriptive literature, and performance and test data, shall be considered only as supportive to required shop drawings as defined above. As used herein, the term "manufactured" applied to standard units usually mass-produced; and "fabricate" means items specifically assembled or made out of selected materials to meet individual design requirements. B. Manufacturer's catalog sheets, brochures, diagrams, illustrations and other standard descriptive data shall be clearly marked to identify pertinent materials, product or models. Delete information which is not applicable to the Work by striking or cross-hatching. C. Drawings and schedules shall be checked and coordinated with the work of all trades involved, before they are submitted for review by the Engineer and shall bear the Contractor's stamp of approval as evidence of such checking and coordination. Drawings or schedules submitted without this stamp of approval shall be returned to the Contractor for resubmission. D. Each shop drawing shall have a blank area 3½” by 3½”, located adjacent to the title block. The title block shall display the following: 1. Project title and number 2. Name of project building or structure 3. Number and title of the shop drawing 4. Date of shop drawing or revision 5. Name of Contractor and subcontractor submitting drawing 6. Supplier/manufacturer 7. Separate detailer when pertinent 8. Specification title and number 9. Specification section 10. Drawing number E. If drawings show variations from Contract requirements because of standard shop practice or for other reasons, the Contractor shall describe such variations in his letter of transmittal. If acceptable, proper adjustment in the Contract shall be implemented where appropriate. If the Contractor fails to describe such variations, he shall not be relieved of the responsibility for executing the work in accordance with the Contract, even though such drawings have been reviewed. 01340-6 / 7 F. Data on materials and equipment include, without limitation, materials and equipment lists, catalog data sheets, cuts, performance curves, diagrams, materials of construction and similar descriptive material. Materials and equipment lists shall give, for each item thereon, the name and location of the supplier or manufacturer, trade name, catalog reference, size, finish and all other pertinent data. G. For all mechanical and electrical equipment furnished, the Contractor shall provide a list including the equipment name, address and telephone number of the manufacturer's representative and service company so that service and/or spare parts can be readily obtained. H. All manufacturers or equipment suppliers who are proposed to furnish equipment or products shall submit an installation list to the Engineer along with the required shop drawings. The installation list shall include at least five (5) installations where identical equipment has been installed and has been in operation for a period of at least one (1) year. I. Only the Engineer will utilize the color "red" in marking shop drawing submittals. 1.05 WORKING DRAWINGS A. When used in the Contract Documents, the term "working drawings" shall be considered to mean the Contractor's plan for temporary structures such as temporary bulkheads, support of open cut excavation, support of utilities, ground water control systems, forming and false work; for underpinning; and for such other work as may be required for construction but does not become an integral part of the project. B. Copies of working drawings as noted in paragraph 1.05 A. above, shall be submitted to the Engineer where required by the Contract Documents or requested by the Engineer, and shall be submitted at least thirty (30) calendar days (unless otherwise specified by the Engineer) in advance of their being required for work. C. Working drawings shall be signed by a registered Professional Engineer, currently licensed to practice in the State of Florida and shall convey, or be accompanied by, calculation or other sufficient information to completely explain the structure, machine, or system described and its intended manner of use. Review of working drawings by the Engineer will not relieve the Contractor in any way from his responsibility with regard to the fulfillment of the terms of the Contract. All risks of error are assumed by the Contractor; the Owner and Engineer shall have no responsibility therefore. 1.06 SAMPLES A. The Contractor shall furnish, for the approval of the Engineer, samples required 01340-7 / 7 by the Contract Documents or requested by the Engineer. Samples shall be delivered to the Engineer as specified or directed. The Contractor shall prepay all shipping charges on samples. Materials or equipment for which samples are required shall not be used in work until approved by the Engineer. B. Samples shall be of sufficient size and quantity to clearly illustrate: 1. Functional characteristics of the product, with integrally related parts and attachment devices. 2. Full range of color, texture and pattern 3. A minimum of two samples of each item shall be submitted C. Each sample shall have a label indicating: 1. Name of project 2. Name of Contractor and subcontractor 3. Material or equipment represented 4. Place of origin 5. Name of producer and brand (if any) 6. Location in project 7. Submittal Number (Samples of finished materials shall have additional marking that will identify them under the finish schedules). D. The Contractor shall prepare a transmittal letter in triplicate for each shipment of samples containing the information required in paragraph 1.06 B. above. He shall enclose a copy of this letter with the shipment and send a copy of this letter to the Engineer. Approval of a sample shall be only for the characteristics or use names in such approval and shall not be construed to change or modify any Contract requirements. E. Approved samples not destroyed in testing shall be sent to the Engineer or stored at the site of work. Approved samples of the hardware in good condition will be marked for identification and may be used in the work. Materials and equipment incorporated in work shall match the approved samples. Samples which failed testing or were not approved will be returned to the Contractor at his expense, if so requested at time of submission. PART 2 - PRODUCTS (NOT USED) PART 3 - EXECUTION (NOT USED) END OF SECTION 01380-1 / 5 SECTION 01-380 CONSTRUCTION PHOTOGRAPHS PART 1 - GENERAL 1.01 SCOPE OF WORK A. Scope of Work: The Contractor shall employ a competent photographer to take construction record photographs and video recording prior to start of work and periodically during the course of the Work. B. Related Requirements Described Elsewhere: 1. Project Requirements: Section 01000 2. Special Project Procedures: Section 01100 3. Project Record Documents: Section 01720 1.02 PHOTOGRAPHY REQUIRED A. Digital photographs shall be taken in conformance with this Section shall be furnished to the Engineer with each pay request. Failure to comply may result in rejection of pay request. B. Digital photographs shall be taken at each of the major stages of construction and as directed by the Engineer. C. Digital photographs may be taken by the Contractor's personnel but must be of professional quality as herein specified. Photographs which are deemed unsatisfactory will be rejected and retakes will be required. D. Views and Quantities Required: 1. Contractor shall supply Digital pictures on a USB Flash Drive. One (1) view of each activity, as directed by the Resident Project Representative, up to a limit of ten activities photographed per month. 2. One (1) Digital picture from each of five (5) views of overall Project site monthly including any change of condition, any structural changes, relocation, and all conflicts with utilities, as directed by the Resident Project Representative. 01380-2 / 5 E. Digital pictures shall contain and comply with the following: 1. The Contractor shall maintain all Digital copies of photos for the entire Project and then shall convey the disks to the Owner at the completion of the Project. 2. All disks shall be properly labeled with project name, contract number, project start and end dates, Contractor’s name, and Owner’s name (City of Edgewater). 3. The photographer shall agree to furnish additional disks to Owner and the Engineer at commercial rates applicable at time of purchase. 1.03 COST OF PHOTOGRAPHY A. The Contractor shall pay costs for specified Digital photography and any required prints. Unless a specific pay item is included in the Schedule of Values (Unit Prices), cost of photography is considered incidental to the contract pay items. PART 2 - PRODUCTS 2.01 DIGITAL PHOTOGRAPH AND/OR PRINTS A. Physical prints shall not be required. PART 3 - EXECUTION 3.01 TECHNIQUE A. Factual Presentation. B. Correct exposure and focus. 1. High resolution and sharpness (minimum 800 DPI) 2. Maximum depth-of-field 3. Minimum distortion 3.02 VIEWS REQUIRED A. Digital photographs shall adequately illustrate condition of construction and state of progress. 1. At successive periods of photography, take at least one digital photograph from the same overall view as previously photographed. 2. Consult with the Engineer at each period of digital photography for instructions concerning views required. 01380-3 / 5 3.03 DELIVERY OF PRINTS A. Deliver photographs, on USB Flash Drive with coordinating log, to the Engineer as attachment to Application for Payment. (Flash Drive will become property of Engineer and/or client) B. Distribution of construction photographs, as soon as processed, is anticipated to be as follows: 1. Engineer (one (1) set) 2. Project record file (one (1) set to be stored by Contractor until the end of the project which shall be delivered with Project Record Documents as specified in Section 01720). 3. Owner (one (1) set) PART 4 – CONSTRUCTION VIDEO RECORDING 4.01 SCOPE OF WORK A. Furnish all labor, materials and equipment to furnish color audio video recording of the project site as specified herein. B. Furnish to the Engineer an original and one copy of a continuous color audio video recording on DVD around the entire project site. The recording shall be taken prior to any construction activity. C. The Engineer reserves the right to reject the audio video recording because of poor quality, unintelligible audio or uncontrolled pan or zoom. Any DVD rejected by the Engineer shall be redone at no cost to the Owner. Under no circumstances shall construction begin until the Engineer has received and accepted the audio video DVD(s). D. The recording shall be performed by a qualified, established audio video recording firm, knowledgeable in construction practices which have a minimum of one (1) year experience in the implementation of established inspection procedures. 4.02 COLOR AUDIO VIDEO SURVEY A. Complete coverage shall include all surface features located within the project site, easement areas, and adjacent private properties covering the extent of the project site to be utilized by the Contractor and will be supported by appropriate audio description made simultaneously with video coverage. Such coverage shall include, but not be limited to, all existing driveways, sidewalks, curbs, ditches, roadways including viaducts, landscaping, trees, culverts, headwalls, and retaining walls, and buildings located within the area. Video coverage shall extend to the maximum height of all structures within this zone. 01380-4 / 5 B. All recording shall be done during times of good visibility. No recording shall be done during periods of visible precipitation, or when the ground area is covered with puddles of standing water, unless otherwise authorized by Owner. 4.03 AUDIO AND VIDEO A. Contractor shall furnish continuous color, audio-video DVD(s) of professional quality. B. Pre and post construction recording should be recorded on a DVD –R disk, recorded in SP mode (120 mins) or better (HQ,HSP), disk must be finalized with no editing of information and must be properly marked with date, location, contractors name, job site, and name of Videographer. The date and time stamp must be visible at all times on image and disk must be stored in an individual sleeve. C. Each DVD shall begin with the Owner’s name, Contract name and number, Contractor’s name, date and location information such as street name, direction of travel, viewing side, etc. D. Information appearing on the DVD must be continuous and run simultaneously by computer generated transparent digital information. No editing or overlaying of information at a later date will be acceptable. E. Digital information will be as follows: 1. Upper left corner a) Name of Contractor b) Day, date and time c) Name of project 2. Lower left corner a) Route of travel b) Viewing side c) Direction of travel d) Stationing F. Time must be accurate and continuously generated. G. Engineering station numbers must be continuous, be accurate and correspond to project stationing. The symbols should be the standard engineering symbols (i.e. 16+64). 01380-5 / 5 H. Written documentation must coincide with the information on the DVD so as to make easy retrieval of location sought for at a later date. I. The video system shall have the capability to transfer individual frames of video electronically into hard copy prints or photography negatives. J. Audio shall be recorded at the same time as the video recording and shall have the same information as on the viewing screen. Special commentary will be given for unusual conditions of buildings, sidewalks and curbing, foundations, trees and shrubbery, etc. K. All DVDs and boxes shall bare labels with the following information: 1. Recording Number 2. Owner’s Name 3. Date of Recording 4. Project Name and Number 5. Location and Standing Limit of DVD L. Prior to commencement of audio video recording, the contractor shall notify the Engineer in writing when and where the audio video recording will begin. The Engineer may provide a designated representative to accompany and oversee coverage of all recording operations. Audio video recording completed without an Engineer representative present will be unacceptable unless specifically authorized by the Engineer. END OF SECTION 01710 - 1 / 2 SECTION 01-710 CLEANING PART I - GENERAL 1.01 DESCRIPTION A. Scope of Work: Execute cleaning, during the progress of Work and at completion of the Work. 1.02 DISPOSAL REQUIREMENTS A. Conduct cleaning and disposal operations to comply with codes, ordinances, regulations and anti-pollution laws. PART II - PRODUCTS 2.01 MATERIALS A. Use only those cleaning materials which will not create hazards to health or property and which will not damage surfaces. B. Use only those cleaning materials and methods recommended by manufacturer of the surface material to be cleaned. C. Use cleaning materials only on surfaces recommended by cleaning material manufacturer. PART III - EXECUTION 3.01 DURING CONSTRUCTION A. Execute daily cleaning to keep the Work, the site and adjacent properties free from accumulations of waste materials, rubbish and windblown debris, resulting from construction operations or personal activities. B. Provide on-site containers for the collection of waste materials, debris and rubbish. C. Remove waste materials, debris and rubbish from the site periodically, or as directed by the Owner and dispose of at legal disposal areas away from the site. 01710 - 2 / 2 3.02 DUST CONTROL A. The Contractor shall employ construction techniques that minimize the production and distribution of dust. B. Clean interior spaces prior to the start of finish painting and continue cleaning on an as-needed basis until painting is finished. C. Schedule operations so that dust and other contaminants resulting from cleaning process will not fall on wet or newly-coated surfaces. 3.03 FINAL CLEANING A. Employ skilled workmanship for final cleaning. B. Remove grease, mastic, adhesives, dust, dirt, stains, fingerprints, labels, and other foreign materials from sight-exposed interior and exterior surfaces. C. Prior to final completion, or Owner occupancy, Contractor shall conduct an inspection of sight-exposed interior and exterior surfaces and all work areas, to verify that the entire Work site is clean. END OF SECTION EXHIBIT #1 PLANS 9 1 C:\Users\rcoslow\Desktop\ICS 300\CDBG Lime Tree Sidewalk CAD folder 2020-02-05\Lime Tree Sidewalk 27th to 30th CDBG FY2020.dwg, 5/20/2020 12:43:14 PM, rcoslow 9 2 C:\Users\rcoslow\Desktop\ICS 300\CDBG Lime Tree Sidewalk CAD folder 2020-02-05\Lime Tree Sidewalk 27th to 30th CDBG FY2020.dwg, 5/20/2020 12:45:45 PM, rcoslow 9 3 C:\Users\rcoslow\Desktop\ICS 300\CDBG Lime Tree Sidewalk CAD folder 2020-02-05\Lime Tree Sidewalk 27th to 30th CDBG FY2020.dwg, 5/20/2020 12:45:55 PM, rcoslow 9 4 C:\Users\rcoslow\Desktop\ICS 300\CDBG Lime Tree Sidewalk CAD folder 2020-02-05\Lime Tree Sidewalk 27th to 30th CDBG FY2020.dwg, 5/20/2020 12:46:00 PM, rcoslow 9 5 C:\Users\rcoslow\Desktop\ICS 300\CDBG Lime Tree Sidewalk CAD folder 2020-02-05\Lime Tree Sidewalk 27th to 30th CDBG FY2020.dwg, 5/20/2020 12:46:10 PM, rcoslow 9 6 C:\Users\rcoslow\Desktop\ICS 300\CDBG Lime Tree Sidewalk CAD folder 2020-02-05\Lime Tree Sidewalk 27th to 30th CDBG FY2020.dwg, 5/20/2020 12:46:20 PM, rcoslow 9 7 C:\Users\rcoslow\Desktop\ICS 300\CDBG Lime Tree Sidewalk CAD folder 2020-02-05\Lime Tree Sidewalk 27th to 30th CDBG FY2020.dwg, 5/20/2020 12:46:25 PM, rcoslow 9 8 C:\Users\rcoslow\Desktop\ICS 300\CDBG Lime Tree Sidewalk CAD folder 2020-02-05\Lime Tree Sidewalk 27th to 30th CDBG FY2020.dwg, 5/20/2020 12:46:30 PM, rcoslow 9 9 C:\Users\rcoslow\Desktop\ICS 300\CDBG Lime Tree Sidewalk CAD folder 2020-02-05\Lime Tree Sidewalk 27th to 30th CDBG FY2020.dwg, 5/20/2020 12:46:40 PM, rcoslow RFQ OPENING July 7, 2020 2:00 P.M. ITB - 20 -ES -404 Lime Tree Drive ADA Sidewalk Project 1. The time is p.m. 2. The date is July 7, 2020. 3. We are here for the opening of the Lime Tree Drive ADA Sidewalk Project, ITS - 20 -ES - 004. 4. I, Robin Matusick, City Clerk, for the City of Edgewater, do hereby certify that I have received the proposals for the Lime Tree Drive ADA Sidewalk Project, ITB - 20 -ES - 004, from the following: SEE ATTACHED SIGN IN SHEET Required documentation - 1 } 1 original and one flash drive [electronic version] are required to be submitted; es 10) 60 rXA 15 Cc 01 . State whether or not these are included. 5. In witness whereof, I have hereunto set my hand and seal of the City of Edgewater, Florida, this 7th day of July, 2020. At this time all submittals will be reviewed and evaluated. f. The closing time is Q' C�s p.m. 0 - BID BID OPENING July 7, 2020 2:00 PM ITB - 20 -ES -004 Lime Tree Drive ADA Sidewalk Project Sign In Sheet Arrival Time Printed Name Signature Company Robin Matusiek Cit of Edgewater '• • Q S Pat Drosten City of Edgewater ITB 20-ES-004 LIME TREE DRIVE ADA SIDEWALK Bid Tabulation Sheet Bid Opening 7/7/2020 2:00 pm Respondent Total Base Bid Total Atl 1 Bid Amount (deduct) Total base minus Alt 1 GPS Civil Construction 278,110.00 -$12,750.00 $265,360.00 Sparks Concrete 204,500.00 -$11,500.00 $193,000.00 W.T. Comp, Inc 272,010.00 -$11,250.00 255.110.00 Gregori Construction 376,400.00 -$25,900.00 $350,500.00 NOTE: This is the Preliminary Bid Tabulation for pricing offers received for the above titled solicitation This document is provided for informational purposes only and is not a determination of responsive and responsible vendors. A Notice of Recommendation will be posted once the full evaluation has been completed Sparks Concrete, LLC 4106 S Nova Rd, Port Orange, FL 32127 $193,000.00 One hundred ninety three thousand dollars and no cents ARTICLE III. CONTRACT TIME. The Contractor agrees to commence work within TT=ty(30) DAYS after the date of the Notice to Proceed letter and shall complete the work within One Hundred Twenty (120) DAYS consecutive calendar days thereafter. ARTICLE IV. INSPECTION BY CONTRACTOR. The undersigned Contractor agrees that he has carefully inspected all Contract Documents and is familiar with same; the Contractor agrees that he is responsible for having heretofore examined the site, the location and route of all the proposed work and for having satisfied himself as to the character of the route, the location, surface and under- ground obstructions and nature thereof, the nature of the ground water conditions and other physical characteristics of the work and work area in order that he may include in the prices which he has bid and the prices of the Contract, all costs pertaining to the work and thereby provide for the satisfactory completion thereof and determination of the Contract prices herein agreed upon, and that this Contract price is based upon these inspections and examination. ARTICLE V. LIQUIDATED DAMAGES. If the work is not completed within the time specified in Article III of this Contract, the Contractor shall pay the Owner, as liquidated damages, the sum of Five Hundred ($500.00) DOLLARS for each consecutive calendar day thereafter until the work is completed, and as outlined in the Supplemental General Conditions. ARTICLE VI. COMPONENT PARTS OF THE CONTRACT. This Contract consists of the following Contract Documents, all of which are hereby made a part hereof as if herein set out in full and all of which are familiar to the Contractor: 1. Request for Bids — ITB #20 -ES -004 (including all required forms) 2. Bid Proposal 3. Bid Bond Form 4. Construction Contract 5. Performance/Payment Bond 6. Certificate of Compliance - Insurance 7. Addenda 8. Construction Supplemental Specifications/Plans 9. CDBG Documents ARTICLE VII. SEVERABILITY. Should any term, covenant, condition, provision or sentence or part thereof of this Contract, including all Contract Documents which comprise the entire agreement, be held invalid or unenforceable by any court of competent jurisdiction, the remaining terms and provisions shall nevertheless remain in full force and effect. ARTICLE VIII. CONSTRUCTION. The headings and subheadings used throughout the Contract Documents are for convenience only and have no other significance in the interpretation of the body of the Contract Document. ARTICLE IX. NOTICES. whenever either party desires to give notice unto the other, it must be given by written notice, sent by registered or certified United States mail, return receipts requested, addressed to the party for whom it is intended at the place last specified. The place for giving of notice shall remain such until it shall have been changed by written notice in compliance with the provisions of this Section. For the present, the parties designate the following as the respective places for giving of notice, to -wit: For City: For Contractor: Robin L. Matusick, City Clerk tY s rrv-ro4-,1(Name, Title) City of Edgewater 5 L (Company) 104 N. Riverside Drive OL i to �k)) _ gj2aA (Address) Edgewater, FL 32132 ti - ' :�k(City, State, Zip) (386)424-2400 #1203 (Phone) ARTICLE X. RIGHTS AT LAW RETAINED. The rights and remedies of City, provided for under this Contract, are in addition and supplemental to any other rights and remedies provided by law. ARTICLE XI. CONTROLLING LAW, VENUE, ATTORNEY'S FEES. This Contract is to be governed, construed, and interpreted by, through and under the laws of Florida. Venue for any litigation between the parties to this Contract shall be in the County of Volusia, Florida and any trial shall be non jury. Each party agrees to bear its own costs and attorney's fees relating to any dispute arising under this Contract. ARTICLE XII. MODFICATIONS TO AGREEMENT. This Contract and any exhibits, amendments and schedules may only be amended, supplemented, modified or canceled by a written instrument duly executed by the parties hereto of equal dignity herewith. ARTICLE XIII. WAIVER OF JURY TRIAL. THE CITY AND CONTRACTOR HAVE SPECIFICALLY WAIVED THE RIGHT TO A JURY TRIAL CONCERNNG ANY DISPUTES WHICH MAY ARISE CONCERNING THIS AGREEMENT. ARTICLE XIV NON -WAIVER. No indulgence, waiver, election or non -election by City under this Contract shall affect Contractor's duties and obligations hereunder. ARTICLE XV. ASSIGNMENT. This Contract, or any interest herein, shall not be assigned, transferred, or otherwise encumbered, under any circumstances, by the parties hereto without prior written consent of the opposite party and only by a document of equal dignity herewith. However, this Contract shall run to the Edgewater City Government and its successors. ARTICLE XVI. INDEPENDENT CONTRACTOR. It is the intent of the parties hereto that Contractor shall be legally considered an independent contractor and that neither Contractor nor its employees shall under any circumstances be considered employees or agents of the City and that the City shall be at no time legally responsible for any negligence on the part of Contractor, its employees or agents, resulting in either bodily or personal injury or property damage to any individual, Contractor or corporation. ARTICLE XVII. NO THIRD -PARTY BENEFICIARIES. The agreements contained herein are for the sole benefit of the parties hereto and their successors and permitted assigns and no other party shall have the right to enforce any provision of this Contract or to rely upon the provisions of this Contract. ARTICLE XVIII. WARRANTY OF TITLE OF CONTRACTOR. Contractor warrants to the City that all goods and materials furnished under the Contract will be new unless otherwise specified and that Contractor possess good, clear, and marketable title to said goods and there are no pending liens, claims or encumbrances whatsoever against said goods. All work not conforming to these requirements, including substitutions not properly approved and authorized may be considered defective. If at any time there shall be evidence of any claim for which, if established, the City might become liable, and which may be chargeable to the Contractor, or if the Contractor shall incur any liability to the City, or the City shall have any claim or demand against the Contractor, of any kind or for any reason, whether related to or arising out of this Agreement or any other agreement between the Contractor and the City, and whether or not reduced to judgment or award, the City shall have the right to retain out of any payment due the Contractor, or which may become due to the Contractor, under this Contract or any other Contract between the Contractor and the City, an amount sufficient to indemnify the City against such claim, and/or to compensate the City for, and fully satisfy, such liability, claim or demand, and to charge or deduct all cost of defense or collection with respect thereto, including, but not limited to, reasonable attorneys' fees, expert consultant fees, and expert witness fees. Should any claim develop after final payment has been made, the Contractor shall refund to the City all monies that the latter may be compelled to pay in discharging such claims, or that the latter may have incurred in collecting said monies from the Contractor. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the date written above for execution by CITY. WITNESSES: CITY OF EDGEWATER Glenn A. Irby, City Manager Robin L. Matusick, City Clerk Dated: s � CancXQ�,P. , Ll t (Firm Name) By: (Authorized Officer) Dated: `--7 ) L7::', 1 ZO Z-0 Approved by the City Council of the City of Edgewater at a meeting held on this day of , 2020 under Agenda Item No. . City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:AR-2020-4883,Version:1 COUNCIL AGENDA ITEM SUBJECT: Request for approval to purchase Refuse Carts from Otto Environmental Systems North America, Inc. DEPARTMENT: Environmental Services SUMMARY: At the City Council workshop of June 29,2020,Council had consensus to purchase garbage cans/carts for the customers.The City of Tampa solicited for bids for two size refuse cart purchases.In addition the Buyboard Coop has competitive purchasing for the carts.The City of Edgewater budgeted for carts to provide to the residents for use on the recently purchased refuse trucks that will have can tippers.The cans will be utilized to enhance the services and alleviate the refuse workers from having to pick up the cans.Three different sizes will be offered for selection by the residents.A revised ordinance will be forthcoming to incorporate the carts policies and procedures.The cans offered to the residents will be 35,65 or 95 gallons in size.Residents will be allowed to make their selection with a one-time free change in size.The cans will be purchased and delivered to the residents and charges incorporated into the rates as outlined in the budget workshop and rate study.The City of Tampa bid has the 65 and 95 gallon carts for $35.14 and $38.30 respectively and the Buyboard Coop has the 35 gallon cart for $32.43.Once we have a count on which cans the residents want,we will be able to better estimate the total cost.At this time the request to purchase is a not to exceed $421,300,which equates to 11,000 carts at $38.30 each. BUDGETED ITEM:☒ Yes ☐ No ☐ Not Applicable 447-5555-580.64-10 - $1,100,000 BUDGET AMENDMENT REQUIRED:☒ Yes ☐ No ☐ Not Applicable Reduction in line item 447-5555-580.64-10 of $678,700.Revenues will be from Refuse reserves rather than financing as outlined in the original budget. RECOMMENDED ACTION: A motion to approve the purchase of carts as outlined in an amount not to exceed $421,300. City of Edgewater Printed on 7/23/2020Page 1 of 1 powered by Legistar™ a4�} Purchasing Department U( ;} City Of Tampa Gregory K. Spearman, CPPD, Director 306 E. Jackson Street, 2E y�l Jc?ITf' GriStol; Mayor Tampa, Florida 33602 Office (813) 274-8351 Fax: (813) 274-8355 NOTICE OF INTENT TO AWARD DATE: A ri124 2020 ITB/RFP Title: Various Universal Refuse Carts ITB/RFP Number: 81030320 Intent to Award Date: May 1, 2020 Please be advised that the City of Tampa, Director of Purchasing, with concurrence of the City of Tampa Department of Solid Waste & Environmental Program staff has recommended to award the above -referenced Bid/RFP to: Otto Environmental Systems This notice is no. w be cons: ~Lied as final award of this solicitation. Final awarb is su.i)j..-,,A w review by the City of Tampa Purchasing Staff for compliance with purchasing procedures, funding availability, insurance coverage, and legal sufficiency. Gregory K. Spearman, CPPO Purchasing Director tanip clgov.11et DATE: TO: FROM: SUBJECT: City of Tampa Jane Castor, Mayor May 7, 2020 Purchasing Department Gregory K. Spearman, CPPO, Director 306 E. Jackson street, 2E Tampa, Florida 33602 MEMORANDUM Gregory K. Spearman, CPPD, Director of Purchasing PI), Michelle Y. Gomez, Procurement Specialist Bid Award Recommendation Office (813) 274-8351 Fax: (813) 274-8355 Below is a listing of the bids received under Bid Number #81030320, VARIOUS UNIVERSAL REFUSE CARTS. BIDDER Otto Environmental Systems of North America IPL, Inc. Schaefer Systems International, Inc. Rehrig Pacific Co. Toter, LLC *took exceptions to the bid TOTAL AMOUNT OF BID $651,770.00 $662,949.00* $684,839.00 $739,350.00 $763,235.00* Based on the review of the bids submitted, the apparent lowest responsive, responsible Bidder for Variou Universal Refuse Carts for the Department of Solid Waste and Environmental Program Management is Otto Environmental Systems of North America. Therefore, I recommend that the bid be awarded accord'ngly and the user department concurs with this recommendation. toilepagov.net 9"R of Tampa Solid Waste & Environmental Program Management Mark C. Wilfalk, Director Jane Castor, Mayor 4010 W. Spruce Street Tampa, Florida 33607 Office (813) 348-1146 Approved 04/23/2020 DATE: April 15, 2020 TO: Gregory Spearman, Director, Purchasin4etment FROM: Mark C. Wilfalk, Director, Depaste & Environmental Program Management SUBJECT: Various Universal Refuse Carts Bid # 81030320 After reviewing the submittals, the Department recommends awarding the above referenced bid to Otto Environmental Systems North America, Inc., as the lowest responsive and responsible bidder. Fallowing is the breakdown of bids: • Otto Environmental System: $651,770.00 • IPL, Inc.*: $662,949.00 • Schaefer Systems, International: $684,839.00 • Rehrig Pacific Company: $739,350.00 • Toter, LLC*: 763,235.00 *vendor took exceptions to the bid The cost center to be charged for purchases is 41,100-239600-563005. The estimated annual expenditure, which spans two fiscal years is, $651,770.00. The annual breakdown is: FY20 $ 217,257 FY21 $ 434,513 Total $ 651,770 Please do not hesitate to contact Add Colina, Jonat;-,::. Kane or I if you have any questions or concerns. Thank you. cc: Adriana Colina, Chief of Administration, Solid Waste & EPM Jonathan Kane, Audit & Contracts Supervisor, Solid Waste & EPM Michelle Gomez, Certified Procurement Analyst, Purchasing Department tampagi l.net -- 00 >] &\§ \'o ] ] § ) .%% < c z } § go a 0 a o #I r v { v ; m z cm 2� / ) 0 0 F 2 � [ k ° | � o § 8& � � \ e z §7 , § � z k � � § m _ 64 Ul � k � � Page 14/LA GACETA/Friday, February 21, 2020 CITY OF TAMPA PURCHASING DEPARTMENT INVITATION TO BID SHELTERED MARKET SOLICITATION This is a City of Tama Sheltered Market solicitation for City of Tampa certified Small and Local Business Enterprises (SLBEs) and underutilized Women/Minority Enterprises (WMBEs) under Ordinance 2008-89, Equal Busi- ness Opportunity Act and Chapter 89- 1119, Special Acts, Laws of Florida. For information on becoming certified as a Small Local Business Enterprise Of WOmer"Minority Enterprise firm, please call the Minority and Small Business Enterprise Office at 813.274- 5522, Sealed Bids from City of Tampa Certified Small Local Business Enter- prises and WomerdMinority Business Enterprises for the furnishing of the following will be received by the Oirec- for of Purchasing, City of Tampa, in .pis office until: 3:00 PM ON 314120 PREVENTIVE MAINTENANCE AND REPAIR SERVICES OF VARIABLE FREQUENCY DRIVES (SHELTERED MARKET SOLICITATION, 2:30 Phl ON 3/5/20 ASCO SOLENOID VALVES AND KITS (SHELTERED MARKET SOLICITATION han and thereafter to be publicly )Pened and read. Bid documents are available at the Pu chasing Depart hent (Phone NO. 8131274.8351). Dated: 2!21120 Gregory K. Spearman. CPPO Director of Purchasing City of Tampa, FL 305 E. Jackson Street Tampa FL 33602 CITY OF TAMPA PURCHASING DEPARTMENT INVITATION TO BID Pursuant to Chapter 69.1119, Special Acts, Laws of Florida, sealed Bids wilt be received by the Director of Purchas- ing, City of Tampa, in his office until: ,__ � — - PQM 0"-312-0-- VARIOUS UNIVERSAL REFUSE CARTS. - -�00 ON 313120 DRY CELL BATTERIES 2:30 Ph1 ON 314120 SAND (FILTER, SILICA SAND AND SAND -CEMENT) then and thereafter to be pubi c'y opened and read. Bid documents are available at the Purchasing Depart- ment (Phone No. 8131274-8351). It is hereby made a part of this Invita- tion to Bid that the submission of any Sid in response to this advertised re- quest shall constitute a Bid made un- dar the same conditions for the same Contract price and for the same effec- ti•re period as this Sid to all public enti- ties in Hillsborough County Dated: 2!21/20 Gregory K. Spearman, CPPO Director of Purchasing City of Tampa. FL 396 E. Jackson Street Tampa, FL 33602 .. , .: t T j�4�tP+MP F'a -� City of Tampa {.v:It. Jane Castor, Mayor ALL FIRMS ON BID LIST REF: City of Tampa ITB, dated Bid for Furnishing: To Be Opened: SUBJECT: ADDENDUM NO. i -------------------------- Purchasing Department Gregory K. Spearman, CPPD, Director FEBRUARY 13, 2020 BID #81030320 VARIOUS UNIVERSAL REFUSE CARTS MARCH 3 2020 MARCH 2, 2020 Please make the following change to the bid document: 1. The bid opening date and time has been changed to MARCH 12, 2020 @ 2:30 PM. 2. On Page 4, Section 4.3 DELIVERY, please replace with: 306 E. Jackson Street, 2E Tampa, Florida 33602 Office (813) 274-8351 Fax: (813) 274-8355 "The carts must be nested and covered entirely during shipment to prevent damage from weather, The City or its designee shall assemble the carts upon receipt. Materials ordered shall be delivered within 45 working days ARO (After Receipt of Order). All orders shall be delivered to the City of Tampa, Solid Waste Department, 4010 West Spruce Street, Tampa, FL 33607, unless the City authorizes the delivery to the alternative delivery site which is the Manhattan Brush Site located at 7215 South Manhattan Ave., Tampa, FL 33616. Failure to adhere to these delivery terms shall be considered breach of award or default, and the City of Tampa shall utilize its options as stated within this specification•" If you have submitted a proposal prior to the proposal deadline and need to have it returned to you, please submit this request in writing on company letterhead to the Purchasing Department. Acknowledgement of this Addendum is not required. Sincerely, Gregory K. Spear__m�van, CPPO Director of Purchasing MYG/lw tampagov.net City of Tampa 1y , `"+ �,, Jane Castor, Mayor y K" TI! .� +i +1i4�3��, Purchasing Department Gregory K. Spearman, CPPD, Director INVITATION TO BID 306 E. Jackson Street, 2E Tampa, Florida 33602 Office (813) 274-8351 Fax: (813) 274-8355 February 13, 2020 Pursuant to Chapter 69-1119, Special Acts, Laws of Florida, sealed Bids for the furnishing of: BID NO. 81030320, VARIOUS UNIVERSAL REFUSE CARTS will be received by the Director of Purchasing, City of Tampa, until 2:30 PM, MARCH 3, 2020 then to be opened and read. This bid shall include a Bid Discount provision for City certified SLBEs or eligible WMBEs that meet the 'Underutilized" designation within the industry category for this solicitation. The Industry Category is GOODS AND NON-PROFESSIONAL SERVICES. The City of Tampa's WMBE policies are narrowly -tailored to identify Underutilized WMBEs by industry category (per City's MBD Form -70). Bidders who are certified SLBE or certified in the Underutilized category for the work/ scope detailed herein are eligible for a bid discount. In all cases, the Bidder must be WMBE and/or SLBE certified prior to the opening date and time of the bid. As proof of certification, include copies of City of Tampa WMBE and SLBE certificates in the bid submittal. Details of the bid discount policy are described on Page 13, Section 4.49 of this bid document. It is hereby made a part of this Invitation for Bid that the submission of any Bid in response to this advertised request shall constitute a Bid made under the same conditions for the same contract price and for the same effective period as this Bid to all public entities in Hillsborough County. (A list of these entities is enclosed with this package). Attached are important instructions and specifications regarding responses to this invitation. Failure to follow these instructions may result in your bid being disqualified. Questions regarding this bid should be referred to Michelle Y. Gomez Procurement S ecialist. Questions shall be submitted by email to Michelle.gomez@tampagov.net. Questions pertaining to the Bid document will be accepted up to five days prior to the scheduled opening date and time referenced above. Submission of bid responses by mail, hand delivery or express mail must be in a sealed envelope with the Bidder's name and return address indicated. Type or print the Bid Number and Bid Title on the carrier envelope. Address the bid envelope as follows: Purchasing Department (This address is appropriate for mailing, Tampa Municipal Office Building, 2',1 Floor hand delivery and express mail.) 306 E. Jackson Street Tampa, Florida 33602 The Tampa Municipal Office Building is a controlled access building and all visitors are required to obtain a Visitor's Pass prior to visiting the Purchasing Department. Bids shall be accepted no later than the time and date specified on the INVITATION TO BID, The Bid Opening shall be thereafter and open to the Public. All bids received after the due date and time shall be rejected. Offers by telegram, telephone or transmitted by facsimile (FAX) machine are not acceptable. No bid may be withdrawn or modified after the time fixed for the opening of bids. Bids may be submitted electronically via the Internet as an attachment to an email addressed to B!dControl@Tampagov.net. The subject line of the email should include the bid number. Verification of the City's receipt of a bid submitted by email is the Bidder's responsibility. To verify receipt of bids sent electronically, Bidders may contact the Purchasing Department at 813-274-8351. Failure of the City to receive such bid by the date and time specified on the Invitation to Bid will result in non -consideration. tampagov.net STATEMENT OF NO BID WE WANT YOUR FEEDBACK BECAUSE IT MATTERS TO US The Purchasing Department's mission is to provide the best specifications in our Bid and Request for Proposal packages to receive maximum participation from the industry/market. Please take a few minutes to briefly explain to us why you will not be responding to the City's Bid or Request for Proposal. INSTRUCTIONS TO BIDDER EXECUTED SEALED BID: For hardcopy submittals, Bidder should submit the original and two copies of the bid response form, the Bidder's Affidavit form and any other requested forms or documents furnished by the City in the bid package. Documents must be executed by an original signature of an authorized representative of the Bidder. City of Tampa bids are issued electronically via DemandStar's eProcurement bid distribution system. Obtaining bids through Demandstar will ensure that vendor will have the following capabilities: receipt of bids electronically, track the status of bid award activity, receive addenda, be certified as a minority vendor to meet the City of Tampa's minority certification requirements, receive the results of bid awards and view plans and blueprints online electronically. Vendors who obtain specifications and plans from sources other than Demandstar are cautioned that the bid packages may be incomplete. The City will not accept incomplete bids. Contact Demandstar at 800-711-1712 or visit www.demandstar.com/suoplier for more information. The City is not responsible for errors and omissions occurring in the transmission or downloading of any quote documents, plans, or specifications from this website. In the event of any discrepancy between information on this website and the hard copy quote documents, the terms and conditions of the hardcopy document will prevail. DemandStar has no affiliation with the City of Tampa other than as a service that facilitates communication between the City and its vendors. DemandStar is an independent entity and is not an agent or representative of the City. Communications to DemandStar does not constitute communications to the City. Contact DemandStar at 800-711-1712 or visit www.DemandStar.com/supplier for more information. Bidders discovering any ambiguity, conflict, discrepancy, omission or other error in this BID, shall immediately notify the City of such error in writing and request modification or clarification of the BID. Modifications will be made by issuing an addendum and will be given by written notice to all prospective Bidders who received an original BID from DemandStar (Those who are on the Plan Holders List). Addenda will be posted and disseminated by DemandStar at least five days prior to this BID opening date. The Bidder is responsible for clarifying any ambiguity, conflict, discrepancy, omission or other error in the BID prior to submitting the bid or it shall be deemed waived. Bid tabulations (results) will be posted to DemandStar and made available to bidders after the scheduled public opening of the sealed bids. The bid documents contain a General Conditions Section and may, in most cases, contain a Technical Specification Section. General Conditions contain general requirements and Technical Specifications detail the scope of the goods and/or services requested. The Technical Specifications shall always govern whenever there appears to be a conflict. The Bidder shalt comply with the applicable requirements of Federal and state laws, all Codes and Ordinances of the City of Tampa as amended from time to time and any applicable professional regulations. The Bidder is expected to carefully examine the entire bid package, including but not limited to the alt provisions, terms, and conditions. Failure to do so will be at the Bidder's risk City of Plant City Buddy Storey Purchasing Manager Drawer C Plant City, FL 33563 813-659-4270 - Telephone 813-659-4216 - Fax wstorey@plantcitygov.com City of Temple Terrace Judy Crutcher, Assistant Purchasing Agt. P.O. Box 16930 Temple Terrace, FL 33687 813-506-6420 — Telephone 813-989-7185 — Fax jcrutcher@templeterrace.com Clerk of Circuit Court 601 E. Kennedy Blvd. -13th Floor P.O. Box 1110 Tampa, FL 33601 Phone: (813) 276-8100 Ext.7721 FAX: (813) 272-5521 www.hilisclerk.com Tampa -Hillsborough County Expressway Authority 1104 East Twiggs St. Suite #300 Tampa, Florida 33602 813-272-6740 — Telephone 813-276-2492 — Fax M,3n.Le@tampa-xway.com Hillsborough Area Regional Transit Authority Melissa Sm,ley 4305 E. 21" Street Tampa, FL 33605 813-623-5835 — Telephone 813-664-1119 -- Fax smileym@gohart.org Hillsborough Co. Aviation Authority P. O. Box 22287 Tampa International Airport Tampa, FL 33622-2287 Phone: (813) 870-8730 FAX: (813) 875-6670 www.tampaairport.com Hillsborough County School Board P. 0. Box 3408 Tampa, FL 33601-3408 Phone: (813) 272-4329 FAX: (813) 272-4007 www,sdhc.kl2.fl.us GPC LISTING Hillsborough Community College Vonda Melchior, Director of Purchasing 39 Columbia Drive Tampa, FL 33606 813-253-7060 — Telephone 813-253-7561-- Fax vmelchoir@hcc.fl.edu Hillsborough County Board of County Commissioners Scott Stromer, Director 601 E. Kennedy Blvd., 26th Floor Tampa, FL 33601 Phone: (813) 272-5790 FAX: (813) 272-6290 procurementservices@hillsboroughcounty.org Hillsborough Co. Sheriff's Office Christina R. Porter, Chief Financial Officer P.O. Box 3371 Tampa, FL 33601 813-247-8032 — Telephone 813-242-1825 — Fax CRPorter@hcso.tampa.fl.us State Attorney's Office Mark Ober, State Attorney 800 E. Kennedy Blvd., 5t' Floor Tampa, FL 33602 813-272-5400 — Telephone 813-272-7014 — Fax Ober—M@SA013th.com Tampa Port Authority Donna Casey, Procurement Analyst P.O. Box 2192 Tampa, FL 33601 813-905-5164 — Telephone 813-905-5109 -- Fax dwebb@tampaport.com Supervisor of Elections 601 E. Kennedy Blvd., 16th Floor Tampa, FL 33602 Phone: (813) 276-8274 FAX: (813) 272-7043 www.votehillsborough.org City of Tampa Housing Auth. Jerome Ryans, President/CEO 1514 Union Street Tampa, FL 33607 813-253-0551 — Telephone 813-4522 — Fax irenew@thafl.com Tampa Sports Authority Joe Haugabrook, Director of Purchasing 4201 N. Dale Mabry Highway Tampa, FL 33607 813-673-4300 — Telephone 813-673-4312 — Fax jhaugabrook@tampasportsauthority.com Tax Collector 601 E. Kennedy Blvd., 14th Floor Tampa, FL 33602 Phone: (813) 307-6222 FAX: (813) 307-6521 www.hilistax.org The Children's Board of Hills. County 1002 E. Palm Avenue Tampa, FL 33605 Phone: (813) 229-2884 FAX: (813) 228-8122 www.childrensboard.org University of South Florida George Cotter, Director Purchasing Services 4202 E Fowler Ave SVC -1072 Tampa, FL 33620 813-971-3340 — Telephone gcotter@admin.usf.edu Property Appraiser 601 E. Kennedy Blvd., 16th Floor Tampa, FL 33602 Phone: (813) 272-6100 FAX: (813) 272-5519 www.hcpafl.org Tampa Palms Community Dev. Dist. 16311 Tampa Palms Blvd W Tampa, FL 33647 Phone: (813) 977-3933 Fax: (813)977-6571 www.tpoa.net GENERAL CONDITIONS FOR VARIOUS UNIVERSAL REFUSE CARTS 1. SCOPE AND CLASSIFICATION 1.1 SCOPE. This specification describes 64-69 Gallon and 95-96 Gallon Universal Refuse Carts for use by the Department of Solid Waste & Environmental Program Management of the City of Tampa. 1.2 CLASSIFICATION. The classification shall be as contained in the technical portion of this specification listed herein below. 2. QUALITY ASSURANCE PROVISIONS 2.1 TEST AND INSPECTION. It shall be the Awardee's responsibility to perform all of the tests and inspections required by this specification, unless otherwise stated in the award. The City of Tampa reserves the right to perform any of the tests and inspection requirements where said tests and inspections are needed to further determine compliance with this specification. 2.2 QUALITY AND QUALITY CONTROL. A system of test and inspection shall be used to insure receipt of the quality and quantity of material(s)/service(s) purchased. Material(s)/service(s) will be promptly inspected and any discrepancies from the purchase order and/or the supplier's invoice shall be reported immediately to the Director of Purchasing. 3. AWARDEE LIABILITY 3.1 WARRANTY. Bidder shall submit with bid a document which clearly states the exact warranty of the bidder. The warranty must be no less than ten full years and must specifically provide for no -charge replacement of any component parts which fall in materials of workmanship for a period of ten years after installation. 3.2 GUARANTEE. The material(s) supplied shall be guaranteed to be free from defect of composition, conception and workmanship for a minimum period of 120 months from the date of acceptance by the City. Any parts or portions found not in accordance with this specification will be rejected by the City and returned to the Awardee at the Awardee's expense for immediate replacement. 3.3 NEXT LOW BIDDER. In the event of default by the Awardee, the City of Tampa reserves the right to utilize the next lowest Bidder as the new Awardee. In the event of this occurrence, the next lowest Bidder, if it wishes the award, shall be required to provide the bid items at the prices as contained on its proposal or bid for this specification. 4. CONDITIONS 4.1 AUTHORIZATION. All orders shall be placed via City of Tampa Purchase Orders, or as releases against a City of Tampa "Open" Purchase Order. OFFICIAL AWARD WILL BE MADE BY CITY OF TAMPA PURCHASE ORDER ONLY. As relating to the Government Purchasing Council of Hillsborough County, any member may place orders _�s dictated by its individual entity's preference. 4.2 FURNISHING BID ITEMS. Award it.,ms are to be furnished on an "as needed, when needed basis" during the life of the award. 4.3 DELIVERY. The carts will be nested during shipment. The City or its designee shall assemble the carts upon receipt. Materials ordered shall be delivered within 45 working days ARO (After Receipt of Order). All orders shall be delivered to the City of Tampa, Solid Waste Department, 401.0 West Spruce Street, Tampa, FL 33607, unless the City authorizes the delivery to the alternative delivery site which is the Manhattan Brush Site located at 7215 South Manhattan Ave., Tampa, FL 33616. Failure to adhere to these delivery terms shall be considered breach of award or default, and the City of Tampa shall utilize its options as stated within this specification. 4.4 MONETARY DEDUCTION FOR LATE DELIVERY. A deduction of $250.00 per load per day will be assessed by the City beyond the scheduled delivery date as indicated on the Purchase Order. Materials ordered shall be delivered within 45 working days ARO (After Receipt of Order). This deduction shall control, in all cases, the monetary level 4 which the City may use to recoup from the Awardee for failure to deliver the products specified in the bid. These deductions will be considered as Monetary Deductions, and the Awardee specifically agrees with this amount. 4.5 QUALITY. The materials to be furnished shall be currently in production and shall be of the manufacturer's standard or better quality. 4.5 QUANTITIES. The City shall not be required to purchase any minimum or maximum quantities during the term of any award resulting from this specification. 4.7 BRAND INDICATION. Where same is applicable, all Bidders shall clearly indicate manufacturer/trade name and identifying number in the space provided within the attached proposal of this specification and invitation for bid. 4.8 ALTERNATE BIDS. Bidders shall, as to each item, submit only one bid for the specified product or only one bid for an alternate product which the Bidder believes equal within the meaning hereof. The offer of an alternate product for any item shall, for the purpose of evaluation of bids, be construed as a refusal to bid on the product specified. Bidders offering an alternate product shall cross out the specified product and type or print the alternate brand which was chosen for bid, the unit price and the extension or total in the same manner as if bidding upon the specified product. Failure to do so shall be construed as a bid upon the product specified. Bidders offering an alternate product shall additionally submit the precise specifications of the alternate, all of the differences in specification, if any, between the specified product and the alternate product, and relevant sketches, blueprints or samples sufficiently accurate, complete and detailed as to enable the City to make a complete determination of the quality of the alternate. Failure to submit this information in full will constitute basis for a determination by the City that the alternate product is not equal to the product specified as a standard. The determination as to whether any alternate product bid is or is not equal to the product specified as a standard shall be made by the City, and such determination shall be final and binding upon all Bidders. penalty. 4.9 PENALTIES. The City of Tampa reserves the right to increase or decrease quantities shown without 4.10 ADDITION/DELETION. The City of Tampa reserves the right to add to or delete any item from this bid or resulting award when deemed to be in the best interest of the City of Tampa. 4.11 PACKAGING. Only materials that are packaged in the original factory fresh packaging shall be accepted. No materials that have been re -packaged or that are in adulterated or damaged packages shall be accepted at the receiving location, nor shall after -market materials be accepted at the receiving location. Any attempt by the Awardee to furnish the City of Tampa with other than first quality materials shall constitute default as outlined in this specification. 4.12 SAMPLES. When required, samples shall be labeled with the Bidder's name and item number and shall be furnished free of charge. Samples not destroyed will be returned upon request at the Bidder's expense within ten days following the opening of bids. Samples of brand(s) being bid may be requested after the bid opening date and time, in order to allow the City of Tampa to make a fair relative evaluation of brand(s) being bid. 4.13 SUBSTITUTION. The Awardee shall not substitute items for like items without the approval of the City. Any violation of such procedures may result in a possible award cancellation. All approved substitutes shall be annotated as such on the Awardee's shipping document(s). 4.14 BID PRICES. Bid prices shall be firm and shall not be amended after the date and time of the bid opening. Any attempt by the Awardee to amend said bid prices shall constitute default as outlined in this specification. Prices quoted in the Proposal and Bid Response form shall include all shipping costs, shipped F.O.B. Tampa, Florida or to the facility location specified by the requestor or the purchase order. All taxes of any kind and character payable on account of the work done and materials furnished under the award shall be paid by the Awardee and shall be deemed to have been included in the bid. The Laws of the State of Florida provide that sales tax and use taxes are payable by the Awardee upon the tangible personal property incorporated in the work and such taxes shall be paid by the Awardee and shall be deemed to have been included in the bid. The City is exempt from all state and federal sales, use, transportation and excise taxes. 5 Award prices include all royalties and costs arising from patents, trademarks, and copyrights in any way involved in the work. Whenever the Awardee is required or desires to use any design, device, material or process covered by letters of patent or copyright, the Awardee shall indemnify, defend and save harmless the City, its officers, agents and employees from any and all claims for infringement by reason of the use of any such patented design, tool, material, equipment, or process, to be performed under the contract, and shall indemnify the said City, its officers, agents, and employees for any costs, expenses and damages which may be incurred by reason of any infringement at any time during the prosecution or after the completion of the work. The duty to defend under this paragraph is independent and separate from the duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the Awardee, the City and any indemnified party. This provision shall survive the termination of this award and shall continue in full force and effect so long as the possibility of any liability, claim or loss exists, unless otherwise prohibited by law. 4.15 BID EVALUATION. The evaluation of bids and the determination as to equality of material(s)/service(s) offered shall be the responsibility of the City of Tampa and will be based on information furnished by the Bidder. 4.16 ERROR IN BID CALCULATION. In the event there shall be a discrepancy between the stated total bid and the corrected sum of the correct multiplication of the stated unit price and the quantity specified, the corrected sum shall be considered the bid price. 4.17 BASIS OF AWARD. The City of Tampa reserves the right to award this bid by aggregate total. To be considered lowest responsive, responsible Bidder by aggregate, the Bidder shall have to bid on all items. If award by aggregate total is not feasible, line item award will prevail. Award Criteria/Responsibility. The award will be made to the lowest responsive, responsible Bidder. To determine the responsibility of the monetary Bidder, the City may request and review documentation relative to the ability of the Bidder to satisfactorily perform the work specified in a first class manner as well as documentation of its experience; the financial condition of the Bidder from a current financial report and the Bidder's credit rating; whether the Bidder has ever been declared in default of an award; the Bidder's insurability, eligibility for bonding; and any/all pertinent information deemed necessary to determine said responsibility. Prior to award resulting from this solicitation, the successful bidder shall be registered to transact business in the State of Florida, and shall furnish the City with proof of registration with ten days of the notice to do so by the City. Failure to promptly submit this evidence of qualification to transact business in the State of Florida may be a basis for rejection of the bid. Any Bidder who is owing to the City of Tampa upon any debt, contract, or other obligation to the City, or who is a defaulter as a surety or otherwise, will not be eligible for consideration for contract award regarding this solicitation. An award will be made, if at all, within 120 days after opening of the bids. 4.18 COMMUNICATION POLICY. During any solicitation period, including any protest and/or appeal, no contact with City officials or employees, other than with the individuals specifically identified in the solicitation, the Director of Purchasing or the Legal Department is permitted from any proposer/bidder. Such communication shall result in an automatic disqualification for selection in the pending solicitation and any subsequent City solicitations for a period of six (6) months, no matter the outcome of the solicitation or any protest and/or appeal. 4.19 AWARD PERIOD AND RENEWAL. The award period shall be for a one-year period from the effective date of the award, and may, by mutual written agreement, be renewed at the same terms and conditions for two additional one-year periods. 4.19.1 SUPPLEMENTAL UNILATERAL RENEWAL PERIODS. The City, through its Director of Purchasing, has the option and reserves the right to unilaterally extend the original contract term or any renewal term for up to three (3) additional thirty (30) day periods, at the same terms and conditions. Notice of the City's intent to renew shall be provided by the City in writing to the Awardee prior to the expiration of the contract, or the renewal period if the contract has been previously renewed. 4.20 NON -APPROPRIATION OF FUNDS. In the event no funds or insufficient funds are appropriated for expenditures under this award, the City will notify the Awardee in writing of such occurrence and the award shall terminate without penalty or expense to the City on the last day of the fiscal year in which sufficient funds have been appropriated. 0 4.21 PRICE ESCALATION/DE-ESCALATION. The City of Tampa will allow a price escalation/de-escalation provision within this award. The original bid prices shall be firm for a 1 -year minimum period. A price escalation/de-escalation will be allowed 1 year after the beginning of the award period and at 1 -year intervals thereafter, provided the Awardee notifies the City of Tampa, in writing, of the pending price escalation/de-escalation a minimum of 60 days prior to the effective date of the price escalation/de-escalation. The price escalation percentage change shall not exceed the previous 1 -year's percentage change of the Consumer Price Index for All Urban Consumers (CPI -U) published by the U.S. Department of Labor's Bureau of Labor Statistics. Failure to comply with these instructions shall be grounds for disallowance of a price escalation as allowed herein. If, at the point of exercising the price escalation provision, market media indicators show that the prices have decreased, and that the Awardee has not passed the decrease on to the City of Tampa, the City reserves the right to place the Awardee in default, cancel the award, and remove the Awardee from the City of Tampa Bidders List for a period of time deemed suitable by the City. In the event of this occurrence, the City of Tampa further reserves the right to utilize any and/or all options as stated herein. 4.22 PERFORMANCE. The Awardee may be required to furnish evidence in writing that he or she maintains a permanent place of business and has adequate equipment, finances, personnel, and inventory to furnish the items offered satisfactorily and expeditiously, and can provide necessary services. 4.23 PROOF OF DISTRIBUTORSHIP. When requested, it shall be the responsibility of the Bidder(s) to furnish with their bid(s) a letter stating that said Bidder is a factory authorized distributor for the Greater Tampa area for the items for which said Bidder has submitted their bid. 4.24 INSPECTION. The City of Tampa reserves the right to inspect the Bidder's place of business and equipment prior to awarding any award to determine the responsibility of said Bidder to perform or provide the requirements of the bid request. 4.25 AWARD CHANGES. No changes, over the award period, shall be permitted unless prior written approval is given by the Director of Purchasing and, where applicable, confirmed by resolution of the City Council of the City of Tampa. 4.26 ASSIGNMENT. To the extent permitted by applicable law, this contract, and all rights or obligations hereunder, is not assignable, in whole or in part, by operation of law, acquisition of assets, merger, consolidation, dissolution or otherwise without the advance written approval of the other party to this contract. Any attempted assignment of this contract by a party without the advance written approval of the other party shall be invalid and unenforceable against the other party. Any approved assignment of this contract by the Awardee will not relieve the Contractor from the performance of its duties, covenants, agreements, obligations, and undertakings under this contract, unless the assignment expressly provides otherwise. No assignment by the Awardee shall be effective unless the assignee confirms in writing to the City that the assignee accepts and shall comply with all of the duties, responsibilities, and obligations of the Awardee. Notwithstanding the foregoing, the City may assign its rights under this contract (without the Awardee's consent or approval) to a governmental successor of the City. An assignment by the City of its rights under this contract to a governmental successor of the City will relieve the City from the performance of its duties, covenants, agreements, and obligations under this contract after the effective date of the assignment. However, the City shall continue to be liable for the obligations it incurred under this contract prior to the effective date of the assignment. Action by the City in awarding a bid/proposal to a bidder/proposer, which has disclosed its intent to assign or subcontract in its response to the ITB/RFP, without exception shall constitute approval for purposes of this award. 4.27 DEFAULT/RE-AWARD. Any award resulting from this specification may be cancelled by the Director of Purchasing in whole or in part by written notice of default to the Awardee upon non-performance or violation of award terms, including the failure of the Awardee to deliver materials or services within the time stipulated in this specification, unless extended in writing by the Director of Purchasing. In the event an award is cancelled because of the default of the Awardee, the Director of Purchasing may: (1) purchase the materials or services specified in this specification on the open market; or (ii) make an award to the next lowest bidder and establish the period of such award, provided such period is no longer than the award period set forth in this specification. 4.28 CANCELLATION. When deemed to be in the best interest of the City of Tampa, any awards or contracts resulting from this specification may be cancelled by the following means: VA 4.28.1 10 -day written notice with cause; or 4.28.2 30 -day written notice without cause. 4.29 REJECTION. The City of Tampa reserves the right to cancel, reject any and/or all bids, or to waive any irregularities and accept that bid which is the lowest and best. 4.30 GOVERNMENT PURCHASING COUNCIL. Hillsborough County Government Purchasing Council ("GPC'J members, may, at their discretion or option, utilize this bid as they require. Estimated quantities for Hillsborough County GPC members have not been included in the Bid Response form. Purchases by these entities may increase the value of the award. A list of the members of the GPC is contained within this bid document. Any Hillsborough County GPC member which avails itself of this contract will establish its own contract, place its own orders, issue its own purchase orders and issue its own exemption certificates as required by the Bidder. It is understood and agreed that the City of Tampa is not a legally bound party to any contractual agreement made between any other governmental entity and the Bidder as a result of this Bid. 4.31 USE OF CONTRACT BY OTHER GOVERNMENTAL AGENCIES. Unless otherwise stipulated by the Bidder in its proposal, the Bidder agrees to make available to all government agencies, departments, and municipalities the proposed prices submitted in accordance with the terms and conditions of this Solicitation Document, should any governmental entity desire to buy under the Contract resulting from this Solicitation Document. Any other governmental agency, department, or municipality which avails itself of this contract wilf establish its own contract, place its own orders, issue its own purchase orders and issue its own exemption certificates as required by the Bidder. It is understood and agreed that the City of Tampa is not a legally bound party to any contractual agreement made between any other governmental entity and the Bidder as a result of this Bid. 4.32 USE OF STATE CONTRACT, GPC, OR COOPERATIVE PURCHASING BIDS. The City of Tampa reserves the right to utilize applicable State of Florida Contracts, GPC Bids, or those contracts of any other federal, state, or local governmental entity under the terms of a bid submitted to such entity, provided that such contract is procured in compliance with the procuring entity's law, bylaws, regulations, or ordinances regarding competitive solicitation, which must provide for full and open competition for any items covered by this specification when the use of same is in the best interest of the City of Tampa. 4.33 CONVICTED VENDOR LIST (PUBLIC ENTITY CRIME). A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on an award/contract to provide any goods or services to a public entity, may not submit a bid on an award/ contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 for Category Two for a period of 36 months from the date of being placed on the convicted vendor list. [See Florida State Statute 287.133 (2)(a)] 4.34 FLORIDA PUBLIC RECORDS LAW. In accordance with Chapter 119 of the Florida Statutes, and, except as may be provided by Chapter 119 of the Florida Statutes and other applicable State and Federal Laws, all Bidders should be aware that the Bid and the responses thereto are in the public domain and are available for public inspection and copying. If the Bidder is asserting that certain information in its Bid is confidential and/or proprietary and/or exempt from public disclosure, then the Bidder is required to do the following: (1) identify, with specificity, the information which the Bidder asserts is confidential and/or proprietary and/or exempt from public disclosure, (2) place such information (including any applicable electronic media on which such information is contained) in a sealed envelope that is separate from the Bidder's other Bid documents, (3) clearly label the envelope that contains the confidential, proprietary and/or exempt information as follows: "EXEMPT FROM PUBLIC DISCLOSURE" with Bidder's name and the Bid number marked on the outside, and (4) specifically cite the applicable Florida Statute(s) that exempts such information from public disclosure - such citation must be placed on the sealed envelope and also on a separate document contained within the sealed envelope along with any relevant explanations. The envelope that contains the Bidder's confidential/proprietary/exempt information must be submitted with the Bidder's other Bid documents. Bidder is advised that failure to follow the aforementioned instructions may result in Bidder's alleged confidential/proprietary/exempt information being disclosed to the public. All submittals received in response to this Bid will become the property of the City of Tampa and will not be returned. In the event of an award, all documentation produced as part of the contract will become the exclusive property of the City.* Be aware that the designation of an item as exempt from public disclosure by a Bidder may be challenged in court by any person or entity. By designation of material in your Bid submittal as exempt from public disclosure, Bidder agrees to defend the City of Tampa (and its employees, agents and elected and appointed officials) against all claims and actions (whether or not a lawsuit is commenced) related to Bidder's designation of material as exempt from public disclosure and to hold harmless the City of Tampa (and its employees, agents and elected and appointed officials) for any award to a plaintiff for damages, costs and attorneys' fees, and for costs and attorneys' fees incurred by the City by reason of any claim or action related to your designation of material as exempt from public disclosure. *Note: The City will not accept Bid submittals when the entire submittal is labeled as exempt from public disclosure. Bidder's References and Cost or Price information will be deemed a public record, and if a Claim of confidentiality/proprietary information is made, the City may deem the Bid submittal as "non-responsive". 4.34.1 In accordance with section 119.071(1)(b)2, Florida Statutes, sealed bids, proposals, or replies received by the City of Tampa pursuant to a competitive solicitation are exempt from section 119.07(1), Florida Statutes and section 24(a), Art. I of the State Constitution until such time as the City of Tampa provides notice of an intended decision or until 30 days after opening the bids, proposals, or final replies, whichever is earlier. 4.34.2 In accordance with section 119.071(1)(b)3, Florida Statutes, if the City of Tampa rejects all bids, proposals, or replies submitted in response to a competitive solicitation and the City of Tampa concurrently provides notice of its intent to reissue the competitive solicitation, the rejected bids, proposals, or replies remain exempt from section 119.07(1), Florida Statutes and section 24(a), Art. I of the State Constitution until such time as the City of Tampa provides notice of an intended decision concerning the reissued competitive solicitation or until the City of Tampa withdraws the reissued competitive solicitation. A bid, proposal, or reply is not exempt for longer than 12 months after the initial City of Tampa notice rejecting all bids, proposals, or replies. 4.34.3 The City of Tampa is a public agency subject to Chapter 119, Florida Statutes. In accordance with Florida Statutes, 119.0701, Awardee agrees to comply with Florida's Public Records taw, including the following: 1. Awardee shall keep and maintain public records required by the City to perform the services; 2. Upon request from the City, Awardee shall provide the City with copies of the requested records, having redacted records in total or in part that are exempt from disclosure by law or allow the records to be inspected or copied within a reasonable time (with provision of a copy of such records to the City) on the same terms and conditions that the City would provide the records and at a cost that does not exceed that provided in Chapter 119, Florida Statutes, or as otherwise provided by law; 3. Ensure that public records, in part or in total that are exempt or that are confidential and exempt from public record requirements are not disclosed except as authorized by law for the duration of the contract term and following completion (or early termination) of the contract if the Contractor does not transfer the records to the City; 4. Upon completion (or earlier termination) of the award, Awardee shall within 30 days after such event either transfer to the City, at no cost, all public records in possession of the Awardee or keep and maintain the public records in compliance with Chapter 119, Florida Statutes. If Awardee transfers all public records to the City upon completion (or earlier termination) of the award, Awardee shall destroy any duplicate records that are exempt or confidential and exempt from public records disclosure requirements. If Awardee keeps and maintains public records upon completion (or earlier termination) of the award, Awardee shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City in a format that is compatible with the information technology systems of the agency. S. The failure of Awardee to comply with Chapter 119, Florida Statutes, and/or the provisions set forth above shall be grounds for immediate unilateral termination of the contract by the City; the City shall also have the option to withhold compensation due Awardee until records are received as provided herein. 6. IF THE AWARDEE HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES TO THE AWARDEE'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AWARD, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 813/274-8351, COTPurchasin-qPRR@)tami2agov.net, AND MAILING ADDRESS OF PURCHASING DEPARTMENT, TAMPA MUNICIPAL OFFICE BUILDING, 2"D FLOOR, 306 E. JACKSON STREET, TAMPA, FL 33602. 4.35 PROCUREMENT PROTEST PROCEDURES. A protest must be filed with the Director of the soliciting Department within five (5) business days of posting the City's intent to award and may be filed by an actual bidder or proposer, who is allegedly aggrieved in connection with the issuance of a bid solicitation, proposal solicitation or pending award of any contract in any competitive process utilized by the City of Tampa for procurements of supplies, materials or services and construction of public improvements and has standing to protest under Florida Law. Any protest must be filed in accordance with the City of Tampa Code, Chapter 2, Article V, Division 3, Purchases and Contracts, Section 2-282, Procurement Protest Procedures. Protests not complying with the provisions of this Section shall not be reviewed. All dates and times specified in the Protest Procedures in Section 2-282 are calculated as city business days. A City business day shall mean 8:00 am to 5:00 pm Monday through Friday, with the exception of city holidays. In all instances any document required to be transmitted by a certain date must be received in the required office by 4:30 pm. An envelope which is postmarked by the required date is not sufficient. Transmittal by fax, email or other electronic means may be accepted. However, it shall be the responsibility of the party transmitting the document(s) to ensure that the document(s) were received, and the transmitting party shall bear any risk of interruption or failure in the electronic transmission. 4.36 LAWS, CODES AND ORDINANCES. The Successful Bidder/Proposer shall comply with all Federal, State, County and City laws, rules and regulations as applicable to this bid. 4.37 AUDIT RIGHTS. The Awardee will keep adequate records and supporting documentation applicable to this contractual matter. Said records and documentation will be retained by the Awardee for a minimum of six (6) years from the date of termination of this Award. The City and its authorized agents shall have the right to audit, inspect and copy all such records and documentation as often as the City deems necessary during 1; e_period of this Award and during the period of six (6) years thereafter. The six (6) year time period will be extended until audit Findings are issued if an audit is initiated during the six (6) year period. Such activity shall be conducted only during normal business hours. The City, during the period of time expressed by the preceding sentence, shall also have the right to obtain a copy of and otherwise inspect any audit made at the direction of the Awardee as concerns the aforesaid records and documentation. 4.38 CITY OF TAMPA ETHICS CODE. The Bidder shall comply with all applicable governmental and city rules and regulations including the City's Ethics Code which is available on the City's website. (City of Tampa Code, Chapter 2, Article VIII. - Section 2-522) Moreover, each Bidder responding to this Invitation to Bid or Request for Proposal acknowledges and understands that the City's Charter and Ethics Code prohibit any City employee from receiving any substantial benefit or profit out of any contract or obligation entered into with the City, or from having any direct or indirect financial interest in effecting any such contract or obligation. The Awardee shall ensure that no City employee receives any such benefit or interest as a result of the award of this Invitation to Bid or Request for Proposal. (City of Tampa Code, Chapter 2, Article VIII. - Section 2-514(d)). Please, note that the City's Ethics Code may be accessed on the Internet by utilizing the website link http://www.tampagov.net/human-resources/infollobbyist-information or can be found in the City of Tampa's municipal codes published online by the Municipal Code Corporation at the website link https://www.municode.com/library/fl/tamoa/codes/code, of ordinances. Printed copies of the Ethics Code can also be obtained from the City Clerk's Office for a fee of $0.15 cents a page. 4.39 SCRUTINIZED COMPANIES. Section 287.135, Florida Statutes prohibits agencies from contracting with companies for goods or services of any amount that are (1) on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes or are engaged in a boycott of Israel, and (2) with companies for goods or services of $1 million or more, that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to section 215.473, Florida Statutes or are engaged in business operations in Cuba or Syria. A company that is on the Scrutinized Companies that Boycott Israel List or is engaged in a boycott of Israel may not bid on, submit a proposal for, or enter into a contract or renew a contract with an agency or local government entity for goods or services of any amount. A company that is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List or is engaged in business operations in Cuba or Syria may not bid on, submit a proposal for, or enter into a contract or renew a contract with an agency or local government entity for goods or services of $1 million or more. Notwithstanding the aforementioned, the City may on a case-by-case basis permit a company on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, the Scrutinized Companies that Boycott Israel List, or are engaged in business operations in Cuba or Syria to be eligible for, bid on, submit a proposal for, or enter into or renew a contract for goods or services if the conditions set forth in Section 287.135(4) of the Florida Statutes are met. If the City determines the Bidder submitted a false certification under Section 287.135(5) of the Florida Statutes upon submission of a bid or proposal, entering into a contract, on contract renewal, or if the Awardee has been placed on the Scrutinized Companies with Activities in the Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List or is on the Scrutinized Companies that Boycott Israel List or is engaged in a boycott of Israel or is engaged in business operations in Cuba or Syria, the City shall either terminate the contract after it has given the Awardee notice and an opportunity to demonstrate the City's determination of false certification was in error pursuant to Section 287.135(5)(a) of the Florida Statutes. 4.40 CONTRACT LITIGATION/ LEGAL PROCEEDINGS. The Bidder shall identify any conditions (i.e. bankruptcy, pending and/or existing litigation, planned office closures, impending merger/acquisition) that may impede the Proposer's ability to perform the services set forth in this Bid. Bidder shall provide in detail information on the nature and magnitude of any litigation or proceeding whereby, currently or during the past five (5) years, a court or any administrative agency has ruled against the company in any matter related to the professional activities of the company. This shall include any class actions wherein your company was named, industry investigations by Attorneys General, in addition to individual,cases. Bidder shall identify any pending lawsuits, past litigation relevant to subject matter of this Bid or litigation involving any unauthorized release of client confidential information, providing a statement of any litigation or pending lawsuits that have been filed against the Bidder's company currently or within the last five (5) years. If an action has been filed, state and describe the litigation or lawsuit filed, and identify the court or agency before which the action was instituted, the applicable case or file number, and the status or disposition for such reported action. If no litigation or lawsuit has been filed against the company, provide a statement to that effect. Bidder shall provide information concerning any current or past bankruptcy proceedings currently or within the last five (5) years for any voluntary or involuntary declarations of bankruptcy concerning the company, partner or subsidiary, subcontractors, or any corporate officer with details of such proceedings. Bidder must also provide information as to whether the Proposer or an affiliate of Bidder is currently or has in the last five (5) years ever pledged any interest in all or any portion of any current or future payment as collateral, including for example as part of an accounts receivable factoring program. If yes, please provide information identifying the type of arrangement, date of the arrangement, and name of the party to whom the interest was pledged. 4.41 MINIMUM WAGE AMENDMENT. The Awardee/Contractor shall comply with the minimum wage requirements as required in Article X, Section 24, Constitution of the State of Florida as of May 2, 2005. The rate of wages for all persons employed by the Awardee/Contractor on the work covered shall not be less than the rate of wages required by the Fair Labor Standards Act (Public Law 104-188) enacted August 20, 1996. 11 4.42 DATA COLLECTION. Pursuant to Section 119.071(5)(a), Florida Statutes, social security numbers collected from bidders are used for identification, verification, and tax reporting purposes. 4.43 INVOICING. The Awardee shall furnish the City complete itemized invoices for the services performed. Invoices are to reflect the prices stipulated on the purchase order and as outlined in this bid/proposal document on the bid response/pricing sheets. The City will not accept an aggregate invoice. As part of the award process, the City may request a sample invoice. Invoices shall contain, but not be limited to the following information: • Invoice number; • Company Name; • Purchase order number; • Location and dates of service; • COT Service Report; • Cost of services as stated on Bid Response and extended price to reflect total cost for number of services performed. At the time of submission of its invoices, the Awardee shall submit to the CITY a report on From MBD -30, "DMI - Payments" of all sub -contract contract amounts and payments along with any other completed reports or forms as may be required by the CITY. In the event the Awardee uses any WMBE and/or SLBE sub -contractors, the Awardee shall provide form MBD -40 "Letter of Intent" (LOI) for all WMBE and/or SLBE sub -contractors the Awardee intends to utilize. • Form MBD -30 DMI Sub-(Contractors/Consultant/Suppliers) Payments • Form MBD -40 Letter of Intent (LOI) 4.44 SUB -CONTRACTING SUBMITTALS. No Awardee shall assign the award/contract or any rights or obligations thereunder without the written consent of the City. The Awardee shall be required to perform with its own forces at least fifty-one (51) percent of the work, unless written consent to subcontract a greater percentage of the work first obtained by the City. In the event of such approved subcontracting, the Awardee agrees to provide the City with written documentation relative to the Subcontractor(s) solicited, or that will be employed in this award, including but not limited to submittal of attached the following Schedule of Sub -Contracting Forms: • Schedule of All Sub-Contractors/Consultants/Suppliers Solicited - MBD 10 • Schedule of Sub-Contractors/Consultants/Suppliers to be Utilized - MBD 20 These forms must be completed(including si natures and submitted with all bids or proposals, Submittals that do not contain these completed forms small be deemed "non-responsive". Instructions on _j0p ina the fnrrns are included after each form in this bid package. Subcontractor shall be defined as; a business enterprise, firm, partnership, corporation, consultant or combination thereof having a direct contract with a prime contractor for any portion of the advertised work that is awarded by the owner/owner's representative. Supplier shall be defined as; a business enterprise that either directly contracts with a Prime Contractor/Consultant or directly contracts with a Subcontractor under such Prime Contractor/Consukant to provide materials, supplies or equipment in connection with a Contract awarded by the owner/owner representative. A Supplier may be a regular dealer, distributor or manufacturer. 4.45 PAYMENT. Full payment will be made by the City after receipt and acceptance of materials/services and proper invoice in accordance with Florida Statutes § 218.70, et. seg., the Local Prompt Payment Act. Bidders that accept Visa/MasterCard payments can be enrolled in the City's ePayments program for faster payment turnaround, by contacting the City's Accounts Payable Department at acctspayable@tampagov.net. 4.46 EMPLOYEE VERIFICATION. Awardee must utilize the U.S. Department of Homeland Security's E -Verify Systems to verify the employment eligibility of all persons employed during the term of the award to perform employment duties within the State of Florida and all persons, including subcontractors, assigned by Awardee to perform work pursuant to the award. 4.47 FORCE MAI SURE. If a Force Majeure Event occurs, the party that is prevented by that Force Majeure Event from performing any one or more obligations under this award/contract (the "Nonperforming Party') will be excused from performing those obligations, on condition that it complies with its obligations herein. "Force Majeure Event" means, 12 with respect to the Nonperforming Party, any event or circumstance, regardless of whether it was foreseeable, which was not caused by the Nonperforming Party, which prevents the Nonperforming Party from complying with any of its obligations under this award/contract, on condition that the Nonperforming Party uses reasonable efforts to comply with its obligations, except that a Force Majeure Event will not include any strike or other labor unrest that affects only one party, economic hardship of a party, an increase in prices, changes in market conditions, or a change of law. Upon the occurrence of the Force Majeure Event, the Nonperforming Party shall notify the other party in writing within ten (10) days of the occurrence of that the Force Majeure Event, its effect on performance, and how long that party expects the Force Majeure Event to last. Thereafter the Nonperforming Party shall update the other party as reasonably necessary. During a Force Majeure Event, the Nonperforming Party shall use reasonable efforts to limit damages to the other party and to resume its performance under this award/contract. The other party has the right to terminate the award/contract if the Non -Performing Party's Force Majeure Event continues for more than a reasonable time. 4.48 GOVERNING LAW/VENUE. The laws of the State of Florida (without giving effect to its conflicts of law principles) govern all matters arising out of or relating to this solicitation, including, without limitation, its interpretation, construction, performance, and enforcement. The parties hereto submit to the exclusive jurisdiction and venue of the state and federal courts located in Hillsborough County, Florida. 4.49 SMALL LOCAL BUSINESS ENTERPRISE (SLBE) AND UNDERUTILZED WOMAN AND MINORITY OWNED BUSINESS ENTERPRISE (U-WMBE) PARTICIPATION. Pursuant to the City of Tampa Equal Business Opportunity Program (Chapter 26.5, City of Tampa Code), in an effort to promote increased opportunities for Small Local Business Enterprise (SLBE) and underutilized Woman and Minority Owned Business (U-WMBE) participation, the City has determined that a bid discount shall be applied to the bids of City of Tampa certified SLBEs and underutilized WMBEs upon evaluation. *For an SLBE, there shall be a five percent (5%) discount applied to the total bid amount, up to a maximum of $10,000. OR *For WMBE s whose WMBE classification is designated "underutilized" (per MBD Form -70), there shall be a five percent (5%) discount applied to the total bid amount, up to a maximum of $20,000. In the event of dual certifications, only one bid discount shall apply. The bid discount shall be deducted in the evaluation for each City of Tampa certified/discount- eligible company when determining the apparent low bidder. The bid discount shall be used for evaluation purposes only. For additional information about the SLBE and WMBE programs, FAQs, and the registry of certified companies, please refer to the City's website http://www.tampa.diversitysoftware.com Questions regarding the City of Tampa Equal Business Opportunity Program should be referred to the Minority and Small Business Development Office at (813) 274-5522. Bid Discount Illustration S. INDEMNIFICATION. Contractor/Successful Proposer/Awardee/Firm (collectively the "Firm's releases and agrees to defend, indemnify and hold harmless the City, its officers, elected and appointed officials, employees, and/or agents (collectively, "City Indemnified Parties') from and against any and all losses, liabilities, damages, penalties, settlements, judgments, charges, or costs (including without limitation attorneys' fees, professional fees, or other expenses) of every kind and character arising out of any and all claims, liens, demands, obligations, actions, proceedings or causes of action of every kind and character, caused by or resulting from, directly or indirectly, in whole or in part, any act, negligence, recklessness, wrongful misconduct, omission or other conduct of Firm or any tier of subcontractor/subconsultant/ supplier, agent, employee, or anyone for whom Firm may be liable, in connection with, arising directly or indirectly out of the 1� WDiscou Prime Bidders Amount of Actual Bid— _ Bid Discount Adjusted Bid for *Not to Exceed CARS Evaluation Purposes Only Bidder #1 Non -Certified $305,000 Not Eligible $305,000 Certified Bidders *Calculate Discount Evaluation Vai e #2. SLBE #2. $305,000 #2. $10,000 #2. $295,000 #3. U-WMBE #3. $308,000 #3. $15,400 #3. $292,600 (Low Bidder) Bidder #4 Non -Certified $310,000 Not Eligible $310,000 S. INDEMNIFICATION. Contractor/Successful Proposer/Awardee/Firm (collectively the "Firm's releases and agrees to defend, indemnify and hold harmless the City, its officers, elected and appointed officials, employees, and/or agents (collectively, "City Indemnified Parties') from and against any and all losses, liabilities, damages, penalties, settlements, judgments, charges, or costs (including without limitation attorneys' fees, professional fees, or other expenses) of every kind and character arising out of any and all claims, liens, demands, obligations, actions, proceedings or causes of action of every kind and character, caused by or resulting from, directly or indirectly, in whole or in part, any act, negligence, recklessness, wrongful misconduct, omission or other conduct of Firm or any tier of subcontractor/subconsultant/ supplier, agent, employee, or anyone for whom Firm may be liable, in connection with, arising directly or indirectly out of the 1� execution or performance of the obligations assumed under or incidental to the document to which this section/article/exhibit is incorporated (singularly or collectively "Claims', unless such injuries or damages are the result of the sole negligence or willful acts or omissions of the City Indemnified Parties. Without limiting the foregoing, any and all such Claims, including but not limited to personal injury, disease, sickness, death, damage to property, natural resources, or the environment (including destruction or loss of use, costs of hazardous or toxic substance cleanup and disposal), defects in materials or workmanship, actual or alleged infringement of any patent, trademark, copyright (or application for any thereof) or of any other tangible or intangible personal or property right, or any actual or alleged violation of common law, any applicable law, statute, ordinance, administrative order, rule, or regulation or decree of any court, shall be included in the indemnity hereunder and, to the extent required, the defined term "Claims". Firm further agrees to investigate, handle, respond to, provide defense (including without limitation attorney fees, paralegal fees, and expert fees to and through appellate, supplemental, or bankruptcy proceedings) for and defend such Claims at its sole cost and expense through counsel approved in advance and in writing by the City and agrees to bear all other costs and expenses related thereto, even if the Claims are groundless, false, or fraudulent. Firm shall advance or promptly reimburse to the City any and all costs and expenses incurred by a City Indemnified Party in connection with investigating, preparing to defend, settling, or defending any legal proceeding for which the City Indemnified Party is entitled to indemnification hereunder. Firm agrees and recognizes that the City Indemnified Parties shall not be held liable or responsible for Claims which may result from any actions or omissions of Firm in which the City Indemnified Parties participated either through providing data, advice, review, and/or concurrence of Firm's actions. In reviewing, approving, or rejecting any submissions by Firm or other acts of Firm, the City Indemnified Parties in no way assume or share any responsibility or liability of Firm or any tier of subcontractor/subconsultant/supplier, under the document (hereinafter the "Agreement) to which this section/article/exhibit (hereinafter "Article') is incorporated. This obligation is absolute and unconditional and shall in no way be limited by the amount or type of Firm's insurance coverage, conditioned on any attempt by a City Indemnified Party to collect from an insurer, or subject to any set-off, defense, deduction, or counterclaim that the Contactor might have against the City Indemnified Party. The duty to defend hereunder is independent and separate from the duty to indemnify which shall exist regardless of any ultimate liability of Firm or any City indemnified Party, and shall arise immediately upon presentation of a Claim and written notice of same being provided to Firm. Firm's defense and indemnity obligations hereunder will survive the Agreement's expiration or earlier termination. In the event the law is construed to require a specific consideration for this indemnification, the parties agree that the sum of $10.00, receipt of which is hereby acknowledged, is the specific consideration for same and the providing of such indemnification is deemed to be part of the specifications with respect to the services provided by Firm. Specifically, where the Agreement is a professional services contract with a design professional as defined in Section 725.08, Florida Statutes, this Article shall be limited to Section 725.08. Further, where the Agreement is a construction_ contract for..a public_agency or in connection with a public agency's project per Section 725.06, Florida Statutes, this Article shall be limited to said Section 725.06. Moreover, whenever there appears in the Agreement an indemnification within the purview of Section 725.06, Florida Statutes, the monetary limitation on the extent of the indemnification provided shall be $1 Million Dollars or a sum equal to the total contract price, service cost, or project value whichever is greater. NOTWITHSTANDING ANYTHING IN THE FOREGOING TO THE CONTRARY, the parties agree that to the extent this Article is found to be in conflict with any provisions of Florida law, it shall be deemed automatically modified in such a manner as to be in full and complete compliance with all such laws, including containing such limiting conditions or limitations of liability and/or not containing any unenforceable or prohibited term or terms, such that this indemnification shall be enforceable in accordance with and to the maximum extent permitted by Florida law. 6. NON-DISCRIMINATION IN CONTRACTING AND EMPLOYMENT The following provisions are hereby incorporated into any contract executed by or on behalf of the City of Tampa. The Awardee shall comply with the following Statement of Assurance: During the performance of this Award, the Awardee herein assures the City, that said Awardee is in compliance with Title VII of the 1964 Civil Rights Act, as amended, the Florida Civil Rights Act of 1992, and the City of Tampa Code of Ordinances, Chapter 12, in that the Awardee does not on the grounds of race, color, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, familial status, or marital status, discriminate in any form or manner against said Awardee's employees or applicants for employment. 14 Awardee understands and agrees that this award is conditioned upon the veracity of this Statement of Assurance, and that violation of this condition shall be considered a material breach of this award. f=urthermore, the Awardee herein assures the City that said Awardee will comply with Title VI of the Civil Rights Act of 1964 when federal grant(s) is/are involved. This Statement of Assurance shall be interpreted to include Vietnam -Era Veterans and Disabled Veterans within its protective range of applicability. Awardee further acknowledges and agrees to provide the City with all information and documentation that may be requested by the City from time to time regarding the solicitation, selection, treatment and payment of subcontractors, suppliers and vendors in connection with this award. Awardee further acknowledges that it must comply with City of Tampa Code of Ordinances, Chapter 26.5, as enacted by Ordinance No. 2008-89. Per City of Tampa Code of Ordinances, Section 2-284, Bidder(s) are requested to provide information as to whether Bidder(s) has criminal history screenings similar in nature to the practices contained in Chapter 12, Article VI, City of Tampa Code of Ordinances. The City of Tampa's municipal codes are published online by the Municipal Code Corporation at the website link httL5://www.municode.com/i!brandfl/tamoa/codes/code„ of ordinances. 6.1 EQUAL OPPORTUNITY The City of Tampa hereby notifies all Bidders that all eligible businesses, including Small Local Business Enterprises (SLBEs) and Women/Minority Business Enterprises (WMBEs) will be afforded a full opportunity to participate in any Award made by the City of Tampa pursuant to this present proposal matter and will not be subjected to discrimination on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, familial status, or marital status. The City of Tampa prohibits any person involved in City of Tampa contracting and procurement activities, to discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, familial status, or marital status. For additional information please visit the Minority Business Development Office website at. httn;//www.tamua4ov net/minority-business-development IN TECHNICAL SPECIFICATIONS FOR VARIOUS UNIVERSAL REFUSE CARTS 7. CART BODY DESIGN 7.1 The carts and its component parts, at minimum, must meet the testing standards as set forth by ANSI Waste cart Safety Requirements and Compatibility Dimensions. 7.2 Sixty-four gallon carts shall be a minimum of 64 U.S. gallons excluding the domed top, should accommodate a minimum of 200 pounds excluding the weight of the cart, and shall be manufacturer's latest design. 7.3 Ninety-five gallon carts shall be a minimum of 95 U.S. gallons excluding the domed top, should accommodate a minimum of 300 pounds excluding the weight of the cart, and shall be manufacturer's latest design. 7.4 The carts shall be of the two -wheel variety designed to hold solid waste materials and shall be designed with wheels and handles so as to be either pushed or pulled with little effort. 7.5 The interior and exterior of the carts will be free from sharp points for safety reasons, shall be smooth and uniform in appearance, and shall be free of any superficial or structural defects that would affect either the appearance or performance of the cart. Container body shall be free of pockets, recesses, or significant intrusions, which could trap debris or interfere with the free Flow of refuse during the dumping cycle. 7.6 Cart body width must be narrow and be able to fit through standard 30" doorways. 7.7 Carts shall be universal and must be compatible with either an automated or semi -automated American style collection rear loader or side loader collection system and specifically with a Third Man Tipper System by Diamondback, Lodal or Perkins. 8. CART MANUFACTURING AND MATERIALS 8.1 Manufacturing Process: Each cart body must be manufactured by injection molding. 8.2 Plastic Material: Base plastic resin must be first quality linear polyethylene supplied by a national petrochemical producer. Carts shall contain recycled resin. Bidder must state level(s) of recycled resin available in carts. Bidder must submit technical data sheet(s) from the resin producer, which verifies that the resin to be used in the cart body will meet the following minimum property levels: ESCR - > 17 hours Elongation - > 19% Density - 0.933-0.948 8.3 Resin Additives: The plastic resin must be enhanced with color pigment and ultraviolet inhibitor, which must be uniformly distributed throughout the finished cart. 9. CART REQUIREMENTS. The carts must be compatible with standard American semi -automated bar -locking lifters (ANSI type B), as well as automated arm lifters (ANSI type G) and function as follows: 9.1 ANSI Conformance: Carts bid herein must meet the requirements of ANSI Z245.30-2008 (or most recent) and ANSI Z245.60-2008 standards (or most recent) for "Type B/G" carts. Bidder must submit independently certified copies of all ANSI test results with bid. Test results must state load (in pounds) under which tests were conducted. The load under which the tests were conducted must be the same as the load rating stated in all literature and specifications. The ANSI Appendix D test for "Loading and Unloading Test for Carts" must clearly state that the required 520 dump cycles under the cart's full rated load were performed on both a Semi -Automated Cart Lifter and a Fully Automated Grabber Arm. V 9.2 Load Rating: Carts must be designed to regularly receive and dump the following pounds of waste materials, excluding the weight of the cart, without permanent damage or deformation. The load rating must conform to ANSI Standard Z245.30-2008. Bidder must submit its normal printed color sales brochure which shows the exact product item bid and the corresponding load rating. Load rating stated on literature must exactly match all specifications. 9.3 Weight: The total weight of the fully assembled cart shall be as follows: • 64 to 68 Gallon — no less than 27 pounds • 95 to 96 Gallon — no less than 35 pounds 9.4 Capacity: The total capacity of the cart body, excluding the lid, must be at minimum 95 U.S. gallons and 64 U.S. gallons. Bidder must submit an independent test result according to ANSI 2245.30, Appendix A (Volume Test), certified by an accredited professional engineer, showing the exact capacity of the cart body (to the nearest 0.1 U.S. gallon). 9.5 Handles: Each cart must be equipped with two handles, each a minimum of 1" diameter. The handles and handle mounts must be an integrally molded part of the cart body. The handles shall be designed to afford the user positive control of the loaded cart at all times. The handles must not have the ability to rotate on their own axis at any time. Handles which are molded as part of the lid are NOT acceptable. Bolted -on handle mounts or bolted -on handles are NOT acceptable. 9.6 Lid: The lid shall be configured to ensure that it will not warp, bend, slump, or distort such an extent that it no longer fits the cart properly or becomes otherwise unserviceable. The lid must be crowned in shape and designed to disallow entry of rain when in the closed position. The lid must open from a closed position through a full 2700 arc. Living hinges and lid counter weights are NOT acceptable. Lid latches are unacceptable. Cart design allows lids to remain closed without the need of a secondary latch. 9.7 Bottom: The bottom of the cart must have a molded -in wear strip to protect against dragging. Cart base must be impact resistant at all points (four corners and the center) of the base for durability. Screw -on, bolt -on, or pop -on wear guards are NOT acceptable. 9.8 Wheels: Cart shall be equipped with two wheels minimum 10" in diameter attached with pal -nuts or snapped on and capable of supporting 200 pounds per wheel. 9.9 ­�A�cie: Each cart shall be fitted with a minimum 5/8" diameter, cold roiled, galvanized steel axle or zinc chromate plated solid high-strength steel axle, which shall be mounted through yokes molded into the cart body, which shall provide a permanently lubricated bearing surface. 9.10 Stability: Each cart shall be stable and self -balancing when in the upright position, either loaded or empty. The cart must be designed to withstand winds from all directions of up to 25 mph when empty. Carts must be easy for the customer to tilt to the roll position when fully loaded while keeping both feet on the ground. Any cart which is judged as too difficult to tilt when loaded to maximum capacity of material will be disqualified. Carts that require a foot fulcrum to assist in tilting the cart are NOT acceptable. 9.11 Lift System: Each cart shall be equipped with attachment points which make it compatible with standard American semi -automated bar -locking lifters and fuliy-automated arm lifters. The upper lift point must be integrally molded into the body of the cart. The lower lift bar must be designed to withstand over ten years of lifter attachment, and must be 1" diameter galvanized steel. It must freely rotate a full 3600 on its own axis. The 95 to 96 and 64 to 68 gallon carts' lower bar must be mounted in molded -in plastic bearings so that it is not exposed to the contents inside the cart. Carts with bolted on lower bars or plastic lower bars are NOT acceptable. 9.12 UHF RFID Tag: The Awardee must factory -install a passive UHF RFID Tag in a protected location inside the handle of the cart. The mounting shall allow easy replacement of the tag by City employees but shall not be easily accessible to the public. Adhesive tags, and mounting of the tag on the cart exterior, including on the underside of the cart's top rim, is NOT acceptable. 17 9.13 Calor — The cart color shall be blue or green. Awardee must submit color chips of all solid colors available. Carts must be stabilized against ultraviolet light attack with not less than 1/2 of 1% UV531 or equivalent. 10. CART MARKINGS 10.1 Carts shall have hot stamped or molded in production dates and sequential inventory numbers at least one inch in height. 10.2 Garbage carts shall be imprinted with the following, (Letters: 3/4" and seal: 6 1/2" x 6 1/2" and garbage requirement graphic: 8" x 8"): "City of Tampa" (sample attached) and garbage requirements graphic (sample attached). Recycling carts shall be imprinted with the following, (Letters: 3/4" seal: 6 1/2" x 6 1/2" and recycling requirements graphic: 8" x 811: "City of Tampa" standard recycling logo (sample attached) and recycling requirements graphic (sample attached) 10.3 The Awardee is responsible for designing and providing a sample(s) of artwork to be imprinted on the cart and submit the sample to the Solid Waste representative for approval. The City reserves the right to modify cart graphics as necessary. 10.4 Carts shall have a warning on the top of the lid in letters minimum of one inch high. Warning must be clearly conveyed to the customer that the lid must be closed before moving the carts. 11. CART RECYCLING The Awardee shall provide the option for recycling of unusable whole carts, including wheels and bars, which includes a rebate on material. The market index shall be used to determine the discounted market price for the designated material (i.e. #2 HDPE, etc). The Awardee is responsible for the collection and transportation of unusable carts. Alternative recycling methods will be considered. The City is not guaranteeing the usage of this option. 12. REFERENCES 12.1 Bidder must provide at least five municipal custorer references in five different municipalities that have been in service a minimum of five years. 13. SAMPLES 13.1 Bidder shall deliver a 95 or 96 gallon cart, fully assembled to the Solid Waste Department, 4010 West Spruce Street, Tampa, FL 33607, Attention: Willie Bailey, Jr., within five days of bid submittal, when requested by the Solid Waste De -:rtment. "ATTACHMENT A" GARBAGE REQUIREMENTS GRAPHIC (ON TOP): GARBAGE CART LOGO (BOTH SIDES): 19 �kp- .41 "ATTACHMENT A" (CONT'D RECYCLING CART LOGO (BOTH SIDES): RECYCLING. REQUIREMENTS GRAPHIC (ON TOP): 0 BIDDER`S AFFIDAVIT Before me, the undersigned authority who Is duly authorized by law to administer oaths and take acknowledgements, personally appeared Michael Costello President & CEO AFFIANT'S NAME Who, after being duly cautioned and sworn, and being fully aware of the penalties of penury, does hereby depose and declare, on his own behalf or as a reoresentative on behalf of a partnershi- or corporation, or other entity that is the Bidder in the matter at hand, as follows: f. That the Bidder, if a natura+ person, is of lawful age, 2. That if the Bidder is a partnership, or a corporation, or other legal person or entity recognized in the State of Florida, it has complied with all laws and ordinances governing the formation and cont;nued existence of such entities, including but not limited to, if a Florida corporation, to the filing of its Articles of Incorporation with the Florida Secretary of State and if a corporation incorporated under the laws of a state other than Florida, that it is duly authorized to do business in the State of Florida; that it Is currently an active corporation or entity fully authorized to do business; and that the undersigned is representative of the corporation or entity authorized to make this affirmation and declaration and who has the power to bind said corporation or entity. 3. That if the Bidder is operating under a fictitious name, Bidder has currently complied with and any and all laws and procedures governing the operation of businesses under fictitious names in the State of Florida; 4. That the Bidder has not submitted a rigged Bid, nor engaged in col'usive bidding, or a collusive bidding arrangement, or fraudulent bidding, or entered into a conspiracy in connection with this bid with any other natural person, partnership, corporation or other entity making a bid for the same purpose. The B cider has not entered into any understanding or agreement with any other person or entity where one or more such persons or entities agrees not to bid or fixing the prices to be bid. S. In the event that the City determines that the Bidder has participated in any collusive, deceptive or fraudulent practices in derogation of the statements in this Affidavit the City, in addition to any other remedy it may exercise, will have the right to debar the Bidder. The contract let under such circumstances shall be deemed invalid. b. That the Bidder is not in arrears to the City of Tampa upon debt or contract and is not in default, as surety or otherwise, of any obligation to the City, Hillsborough County or the State of Florida 7. That no officer or employee of the City, either individually or through any firm, corporation or business of which he/she is a stockholder or holds office, shall receive any substantial benefit or profit out of the contract or award to this Bidder; nor does the Bidder know of any City officer or employee having any financial interest in assisting the Bidder to obtain, or in any other way effecting, the a�vard of the contract to this Bidder. 8. That, by submitting this bid, the Bidder certifies that he/she has fully reaL) and understands the bid method and has full knowledge of the scope, nature, and quality of work to be performed or the services to be rendered. 9. That, by submitting this Bid, Aunt certifies compliance with Section 287.135, Florida Statutes and for contracts for goods or services of $1 million or more, that the Bidder is not on the Scrutinized Companies with Activities in the Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, and is not engaged in business operations in Cuba or Syria, and that for contracts for goods or services of any amount, that the Bidder ; not on the Scrutinized Companies that Boycott Israel List, and Is not engaged in a boycott of Israel. Affant understands that pursuant to Section 287.135, Florida Statutes, the submission of a false certification may subject Bidder to civil penalties, attorney's fees, other costs and termination of any contract that is awarded. The b'd documents contain a Genera. Conditions Section and may, in most cases, contain a Technical Specifcation Section, General Conditions contain general requirements and Technical Specifications detail the scope of the goods and/or services requested. ; he Technical Specifications sha I always govern whenever there appears to be a conflict. The Bidder shall comply with the applicab a requirements of Federa; and state laws, all Codes and Ordinances of the City of Tampa as amended from time to time and any applicable professional regulations. �1 FORA CORPORATION State of North Carolina County of -Mecklenburg_ The foregoing instrument was sworn to (or affir a and subs d before me by means of p'-hysical presence or Cl online notarization thio day ofk�24a U , by�A. who is Michael Costello President & CEO (Title) of a corporation under the laws of the State o He/She is personalty known to me or who has Vign"atureof Notary Public !Votary Publi q State of: [� My Expires: M 5&o�r'l L"U) Printed, typed or stamped Commissioned name of notary public !Michael Costello, President & CEO Printed or typed name of Affiant 23 )rporation. BIDDER SUBMITTAL CHECKLIST BID DOCUMENTS TO BE RETURNED BID #: 81030320 BID TITLE: VARIOUS UNIVERSAL REFUSE CARTS THE FOLLOWING FORMS MUST BE INCLUDED'IN BID PACKAGE PLEASE ACKNOWLEDGE 13Y ANSWERING "YES" YES Did you sign your bid? * r Did you sign and complete MBD Forms 10 and 20? * �� Did you fully complete the price proposal /bid response page? * Did you complete the Bidder's Affidavit and associated notarized form? If an addendum has been issued that changed the Bid Response Page(s), did you provide ri Ing on the pages marked "Addendum'? * Did you include documentation of warranty (Section 3.1 of General Conditions)? Did you Include technical data sheet(s) from the resin producer (Section 8.2 of the Technical Sp ecifications)? ❑ Did you include Independently certified copies of all ANSI test results (Section 9.1 of the Technical Specifications)? Did you include printed color sales brochure (Section 9.2 of the Technical Specifications)? Did you include an independent test result according to ANSI Z245.30, Appendix A (Volume Test) (Section 9.4 of the Technical Specifications)? Did you include references (Section 12.1 of the Technical Specifications)? * Failure to submit these forms shall result in your bid being deemed as "non-responsive". Requested Voluntary Information Regarding Bidder's Initial Employment Application Content The Bidder's own initial application for employment has criminal history screening practices similar In nature to the practices contained in Chapter 12, Article VI — Criminal History Screening Practices, City of Tampa Code of Ordinances, which can be found at the website link: https:l/www.municode.com/librardfl/tampa/codes/code of ordinances?nodeid=COOK CHI2HURI ARTVICRHISCPR [ j Yes GT90 The City requires this Information for informational purposes only pursuant to Section 2-284, City of Tampa Code of Ordinances. It will not be used either as a basis of award or denial thereof. It may not be used by any party as a basis of any protest. Firm Name: Authorized s 24 BID RESPONSE FOR VARIOUS UNIVERSAL REFUSE CARTS Please Print or Type We the undersigned, as Bidders, hereby declare that we have carefully read this proposal or bid and the provisions, terms and conditions concerning the equipment, materials, supplies or services as called for, and with full knowledge and understanding of the requirements and conditions, do hereby agree to furnish and to deliver as indicated, FOB, City Facility Location, with all transportation charges prepaid, and for the prices quoted thereon as follows. QTY UNIT DESCRIPTION UNIT PRICE TOTAL PRICE 500 (MOL) EA Universal Refuse Carts, $ 35.14 $_17,570.00 T 64 to 68 Gallon (per spec) Medium Dark Blue 9,400 (MOL) EA Universal Refuse Carts, $ 38.30 $ 360,020.00 95 to 96 Gallon (per spec) Medium Dark Blue 500 (MOL) EA Universal Refuse Carts, $5.14 $ 17,570.00 64 to 68 Gallon (per spec) Green 6,700 (MOL) EA Universal Refuse Carts, $ 39.30_ $ 256,610.00 95 to 96 Gallon (per spec) Green MOL = more or less 1N"1 TOTAL AMOUNT OF BID: $651,770.00 1 Firm Name: Otto Environmental Systems North America Inc. Authorized Representative's Name: Michael Costello Authorized Representative's Title: President, CEO Address: 12700 General Drive City: Charlotte State: NC Zip: 29771 _ Telephone No.: 800-795-6886 Fax No.: 704-588-5250 Email: Municipal.Department@otto-usa.com Federal I.D. #: 29-1921060 Type Organization: [ ] Individual [ ] Small Business [ ] Non -Profit [ ]Partnership [ Corporation [ ] Joint Venture Business is licensed (unless exempt by applicable law), permitted and certified to do business In the State of Florida-- []Yes lorida:[]Yes []No Authorized Signatc 25 Minority Business Status: [ ] Black [ ] Hispanic [ ] Woman ( ] Other Is your business certified as a minority business with any government agency? [ ] Yes [ ] No. If yes, please list below: Agency Name Certification Number Expiration Date Sub-Contractina Submittals required: Forms MBD -10, MBD -20 must be submitted with the bid/proposal. By signing this bid the Bidder complies with all of the requirements of the bid Including but not limited to Communication Policy and City of Tampa mics Cyde contained in Section 4 of the GENERAL CONDITIONS. Authorized Signature: (1- . 1(1111 Xf Failure to Complete, Sign and Submit Both Forms 10 & 20 SHALL render the Bid or Proposal Non -Responsive Page 1 of 4 — DMI Solicited/Utilized Schedules City of Tampa — Schedule of All Solicited Sub-(Contractors/Consultants/Suppliers) (FORM MBD -10) Contract No.: 20-P-00297 Contract Name: VARIOUS UNIVERSAL REFUSE. CARTS BID #81030320 Company Name: Otto Environmental Systems North America, Inc.AddreSS: 12700 General Drive, Charlotte, NC 28273 Federal ID: 25-192I060 Phone:800-79s.mm Fax: 704.588 5250 Email: Municipal.Departmen,@otto-usa,ccxm Check applicable box(es). Detailed Instructions for completing this form are on page 2 of 4. (X] No Firms were contacted or solicited for this contract. (] No Firms were contacted because: [ ] See attached list of additional Firms solicited and all supplemental information (List must comply to this form) Note: Form MBD -10 must list ALL subcontractors solicited includin Non-minorit !small businesses NIGP Code Categories: BUldngs = 909, General = 912, Heavy = 913. Trades = 914, Architects = 906, Engineers & Surveynrs = 925. Supplier = 912-77 S = SLBE W=wMBE 0 = Neilher Company Name Address Phone, fax, Email Type of Ownership (F=Female M=Male) BF BM = African Am HF HM = Hispanic AF AM =Asian Am. NF HM = Native Am. CF CM = Caucasian 1 Trade or Services N1GP C Code IPC above) Contact Method L=Letter F=Fax E=Email P=Phone Quote or Response Received YIN Federal ID I I I r It is hereby tertifed t t /nf `oa ro d 'd is an accurate and true account of contacts and solicitations for sub -contracting opportunities on th' nt t. Signed: N amefFitle: Michael Costello, President & CEO Dale'./ a'�I/ Fallu a to Com lete Si n and Submit Both Forms 10 & 20 SHALL render the Bid or Proposal Non -Responsive MBD 10 rev./effective 0212018 Forms must be included with Bid I Proposal 7 -/.rr.,I . It47]' q Failure to Complete, Sign and Submit Both Forms 10 & 20 SHALL render the Bid or Proposal Non -Responsive Page 3 of 4— DMI Solicited/Utilized Schedules City of Tampa -- Schedule of All To -Be -Utilized Sub-(Contractors/Consultants/Suppliers) (FORM MBD -24) Contract No.: 20-P-00297 Contract Name: VARIOUS UNIVERSAL REFUSE CARTS BID #81030320 Company Name: Otto Environmental Systems North America, IncAddress: 17700r;nn.ra1 Drive, Charlotte Alf' 711773 _ Federal ID: 25-1921060 Phone: 800-795-6886 Fax: 704-588-5250 Email; Municipal.Department@otto-usa.com Check applicable box(es). Detailed Instructions for completing this form are on page 4 of 4. [ ] See attached list of additional Firms Utilized and all supplemental information (List must comply to this form) Note: Form MBO -20 must list ALL subcontractors To -Be -Utilized including Non•minorih+Jsmall businesses [K] No Subcontracting/consulting (of any kind) will be performed on this contract. [ ] No Firms are listed to be utilized because: NIGP Code General Categodes: Buildings = 969, General = 912, Heavy = 913, Trades = 914, Archrects = 906, Engineers & Surveyors= 925, Supplier = 912.77 ./ EnW'S' W firms Certified as Small Loral Business Fntemrise3 •w• for firms Certified as wr,,,,..n„t.. aw n, em .- G ,. . •n• r . nu -. a r•_ a:c_ r S = SLBE W=WMBE 0 =Neither Company Name Address Phone, Fax, Email Type p ri Ow {F=Female M=Male) Mal BF BM =African Am HF HM = Hispanic Am. AF AM =Asian Pun. NF NM= Native Am. CF CM = Caucasian Trade, Services, or Materials NIGP Code Listed above S Amount of Quote Letter of Intent (L01) if available Percent of Scope or Contract % Federal 10 I I l _ T_a_1 • r 1 A__I- 1 vial ALL oulDcontract I Supplier Utilization $ Total SLBE Utilizatio Total WMBE Utilization $ Percent SLBF"tiliza'b f ral B'dlProp sal mkt:, % Percent WMBE Utilization of Total Bid/Proposal Amt. _% It is hereby 'tied a W t rife and�accurate account of utilization for sub -contracting opportunities on this qontract. Signed: /Nameffitle: Michael Costello, President & CEO— Date: MBD 20 rev./effective 02!2096 Forms must be included with Bid! Proposal 29 City of Tampa — DMI Sub -(Contractors/Consultants/Suppliers) Payments [ ] Partial [ ] Final Contract No.: 20-P-00297 WO#,(if any) Contract Name: VARIOUS UNIVERSAL REFUSE CARTS BID #81030320 Contractor Name:otto Environmental Systems North Amecica.Inc Address AMO General Drive, Chaligtle. NC 28273 _ Federal ID 25-1921060 Phone 800-795-6886 Fax 744-588-525o Email vlunicipal.Departtnentpotto-usa.com GC Pay Period Payment Request/Invoice Number: — City Department: Total Amount Requested for pay period: Total Contract Amount(including change orders): Type of Ownership - (F=Female M=Male), BF BM= African Am., HF HM = Hispanic Am., AF AM = Asian Am., NF NM Native Am., CF CM =Caucasian S = SLBE Type Company Name Address Phone &Fax Total Sub Contract Or PO Amount To Date AmountPaid Amount To Be Paid For This PeHod Trade/Work Activity []Su Su tier Amount Pending Previously Reported Sub Pay Period Ending Date Federal Ib Lenlncation: l nereoy cern t. Ltne-above-Information is a true and accurate account of payments to sub — contractorslconsul t o i c . tract. ;­ -� Signed ' .-Name/Title Michael Costello President & CEO Date: - %��%90 Modif in Thi ` C� ( y g s f=orm 6r -failure to Complete and Sign May Result in Non -Compliance) DMI form 30 (rev. 03112110) Pg ` of _ [ ] See attached for additional information. 31 m IT E" 0 9 D M S n n n n ■ FL§ CL 0 CL§■ CL § ' V�» CD m 2 m- �_ k 2 2 L4 a) a c CD o c 2 C = K 2 2 5.� m L k k a« k k k 2 Er m k Q a o o m 2 2 c c c CD ■ rD _ rp vi_ r.LRL _ Cr E IA � m w�� m w 00 14 Ab Ah w N � A t o 0 0 0 PbW" � C R p m 2 m \ 0 0 0 $ 2 o m k k k / LF1M � / ■ 2 o ® m CL) CL � =1- » Q. % k m ( (A o n @ 0 � 2 2 E @ ® CD r _ 0 2 m g � 0 ] m J B E E E 2 22 CL ƒ2 g m § 2 2 � R 2 K g v w N L w LO w w LQ w # cn LO 00 0) 0) 2 $ S S 2 $ k k o cm 0 � 2 k 2 OD a 2 z (A 2 2 � C c E cr M= : E m c ■ § ■ m � n o o ul CD % $ r:+) ƒ 2 F-) CLa lu g m 7 (D J § M - @ / � § ■ E � � z § Cr � B E 0 0 ¢ / � � � e 9 ®: n 2 ■ E 0 ] n 0 2 M ro \ E 2 J 0 2 PQ Cri ca 4�b 0 w 14 / LAk / 0 n 2 - m ° n ƒ @ = g \ ? Jr c (Dk � CDQ 0 w r \ cu CL } k m � m � r- z n n n LO PQ w \ 00 k / � d / NJ 00 - L. $ 3 $ E o 2 & @ ■ ■ o k o k � 2 � _ W a C§ @ PURCHASING/MTH/MG/LW RESOLUTION NO. 2020- ,J A RESOLUTION APPROVING THE BID OF OTTO ENVIRONMENTAL SYSTEMS NORTH AMERICA, INC. FOR THE FURNISHING OF VARIOUS UNIVERSAL REFUSE CARTS IN THE ESTIMATED AMOUNT OF $651,770 FOR USE BY THE DEPARTMENT OF SOLID WASTE AND ENVIRONMENTAL PROGRAM MANAGEMENT; AUTHORIZING THE DIRECTOR OF PURCHASING TO PURCHASE SAID PROPERTY, SUPPLIES, MATERIALS OR SERVICES; PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF TAMPA, FLORIDA: Section 1. That the bid of Otto Environmental Systems North America, Inc. for the furnishing of: Various Universal Refuse Carts Bid #81030320 Estimated Expenditure: $651,770, such bid being the lowest responsible bid received therefor, is hereby approved; and the Director of Purchasing is hereby authorized to purchase same. Section 2. That the award period shall be for a one-year period from the effective date of the awarding or approving Resolution, and may be renewed on the same terms and conditions for two additional one-year periods. A price escalation/de-escalation is allowable one year after the beginning of the award period and at one-year intervals thereafter. Section 3. This will provide $217,257 in FY2020 and $434,513 in FY2021 subject to annual appropriation for the purchase of Various Universal Refuse Carts for use by the Department of Solid Waste and Environmental Program Management within the Solid Waste Operations Fund. Section 4, That the proper officers of the City of Tampa are authorized to do all things necessary and proper in order to carry out and make effective the provisions of this Resolution, which shall take effect immediately upon its adoption. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF TAMP FLORIDA, ON MAY 2 1 1Q20 CHAIR/CHAIR P b- M C, COUN JL-- ATTEST: LC ATTEST: CITYCLERK;BEP R}F— t&'�� APPROVED AS TO LEGAL SUFFICIENCY BY MARCELLA T. HAMILTON, ASSISTANT CITY ATTORNEY Y14oZV 560 May 22, 2020 Michael Costello City of Tampa Jane Castor, Mayor Otto Environmental Systems North America, Inc. 12700 General Dr. Charlotte, NC 28273 Subject: Various Universal Refuse Carts, Bid #81030320 Purchasing Department Gregory K. Spearman, CPPD, Director 306 E. Jackson Street, 2E Tampa, Florida 33602 Office (813) 274-8351 Fax: (813) 274-8355 Your bid has been approved per City Council Resolution Number 2020-291 on the aforementioned product(s)/service(s) for the City of Tampa. The approved annual expenditure for this award will be $651,770.00. The award period is from May 21, 2020 through May 20, 2021 and may be extended at the same price(s), terms, and conditions, by written mutual agreement from both parties for two additional one-year period(s). All orders will be placed by a purchase order. A copy of your firm's bid has been forwarded to the user department for the purpose of monitoring the award terms and conditions. Additionally, invoices will be reconciled with the actual bid price submitted. Invoices will be paid based on the unit price indicated on the Bid Response Page. If you have any questions, please call me at (813) 274-8836. Sincerely, Aacht V_ C'amez Michelle Y. Gomez Procurement Specialist Cc: P. Hammock Bid File tampagov.net City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:AR-2020-4901,Version:1 COUNCIL AGENDA ITEM SUBJECT: One Year Renewal to the Interlocal Agreement for Distribution of Proceeds of Local Option Fuel Tax - September 1, 2020 - August 31, 2021 DEPARTMENT: City Clerk/Paralegal SUMMARY: The Interlocal Agreement was entered into on September 22,2003 &is seeking approval for a renewal for an additional on year term beginning on September 1, 2020 and ending August 31, 2021. BUDGETED ITEM:☐ Yes ☐ No ☐ Not Applicable BUDGET AMENDMENT REQUIRED:☐ Yes ☐ No ☐ Not Applicable RECOMMENDED ACTION: Motion to approve the One Year Renewal to the Interlocal Agreement for Distribution of Proceeds of Local Option Fuel Tax - September 1, 2020 to August 31, 2021 City of Edgewater Printed on 7/27/2020Page 1 of 1 powered by Legistar™ ONE YEAR RENEWAL TO THE INTERLOCAL AGREEMENT FOR DISTRIBUTION OF PROCEEDS OF LOCAL OPTION FUEL TAX SEPTEMBER 1, 2020 – AUGUST 31, 2021 Page 1 of 18 ONE YEAR RENEWAL TO THE INTERLOCAL AGREEMENT FOR DISTRIBUTION OF PROCEEDS OF LOCAL OPTION FUEL TAX SEPTEMBER 1, 2020 – AUGUST 31, 2021 THIS RENEWAL AGREEMENT is entered into between the COUNTY OF VOLUSIA, a political subdivision of the State of Florida, and the municipalities by which it is executed. WHEREAS, the existing Interlocal Agreement governing the distribution of the local option fuel taxes expires on midnight, August 31, 2019; and WHEREAS, the parties desire to renew the Interlocal Agreement and its distribution formula for the proceeds of the 6-Cent and 5-Cent Local Option Fuel Taxes for an additional one year. NOW, THEREFORE, for and in consideration of the premises above, and the mutual covenants contained herein, the parties hereby agree as follows: 1. The Interlocal Agreement for Distribution of Proceeds of Local Option Fuel Tax executed on September 22, 2003, is hereby renewed for an additional one (1) year, beginning 12:01 a.m., September 1, 2020, and ending midnight, August 31, 2021. 2. All other terms and conditions of the Interlocal Agreement are hereby ratified and continue in full force and effect. 3. This Renewal Agreement shall become effective if it shall have been executed by the County and by participating municipalities representing a majority of the population of the incorporated area of the County by August 31, 2020. 4. This Renewal Agreement may be executed by the parties in counterparts, and each counterpart shall be deemed an original. ONE YEAR RENEWAL TO THE INTERLOCAL AGREEMENT FOR DISTRIBUTION OF PROCEEDS OF LOCAL OPTION FUEL TAX SEPTEMBER 1, 2020 – AUGUST 31, 2021 Page 2 of 18 IN WITNESS WHEREOF, the parties hereto have duly executed this Renewal Agreement on the date set forth below. ATTEST: COUNTY OF VOLUSIA, a political subdivision of the State of Florida BY: George Recktenwald Ed Kelley County Manager County Chair DATE: ONE YEAR RENEWAL TO THE INTERLOCAL AGREEMENT FOR DISTRIBUTION OF PROCEEDS OF LOCAL OPTION FUEL TAX SEPTEMBER 1, 2020 – AUGUST 31, 2021 Page 3 of 18 ATTEST: CITY OF DAYTONA BEACH, a Florida municipal corporation BY: JAMES V. CHISHOLM DERRICK L. HENRY City Manager Mayor LETITIA LAMAGNA City Clerk DATE: ONE YEAR RENEWAL TO THE INTERLOCAL AGREEMENT FOR DISTRIBUTION OF PROCEEDS OF LOCAL OPTION FUEL TAX SEPTEMBER 1, 2020 – AUGUST 31, 2021 Page 4 of 18 ATTEST: CITY OF DAYTONA BEACH SHORES, a Florida municipal corporation BY: MICHAEL T. BOOKER NANCY MILLER City Manager Mayor CHERI SCHWAB City Clerk DATE: ONE YEAR RENEWAL TO THE INTERLOCAL AGREEMENT FOR DISTRIBUTION OF PROCEEDS OF LOCAL OPTION FUEL TAX SEPTEMBER 1, 2020 – AUGUST 31, 2021 Page 5 of 18 ATTEST: CITY OF DEBARY, a Florida municipal corporation BY: CARMEN ROSAMONDA KAREN CHASEZ City Manager Mayor ANNETTE HATCH City Clerk DATE: ONE YEAR RENEWAL TO THE INTERLOCAL AGREEMENT FOR DISTRIBUTION OF PROCEEDS OF LOCAL OPTION FUEL TAX SEPTEMBER 1, 2020 – AUGUST 31, 2021 Page 6 of 18 ATTEST: CITY OF DELAND, a Florida municipal corporation BY: MICHAEL PLEUS ROBERT F. APGAR City Manager Mayor JULIE HENNESSY City Clerk DATE: ONE YEAR RENEWAL TO THE INTERLOCAL AGREEMENT FOR DISTRIBUTION OF PROCEEDS OF LOCAL OPTION FUEL TAX SEPTEMBER 1, 2020 – AUGUST 31, 2021 Page 7 of 18 ATTEST: CITY OF DELTONA, a Florida municipal corporation BY: MARC-ANTONIE COOPER HEIDI K. HERZBERG Interim City Manager Mayor JOYCE RAFTERY City Clerk DATE: ONE YEAR RENEWAL TO THE INTERLOCAL AGREEMENT FOR DISTRIBUTION OF PROCEEDS OF LOCAL OPTION FUEL TAX SEPTEMBER 1, 2020 – AUGUST 31, 2021 Page 8 of 18 ATTEST: CITY OF EDGEWATER, a Florida municipal corporation BY: GLENN A. IRBY MICHAEL THOMAS City Manager Mayor ROBIN MATUSICK City Clerk DATE: ONE YEAR RENEWAL TO THE INTERLOCAL AGREEMENT FOR DISTRIBUTION OF PROCEEDS OF LOCAL OPTION FUEL TAX SEPTEMBER 1, 2020 – AUGUST 31, 2021 Page 9 of 18 ATTEST: CITY OF HOLLY HILL, a Florida municipal corporation BY: JOE FORTE CHRIS VIA City Manager Mayor VALERIE MANNING City Clerk DATE: ONE YEAR RENEWAL TO THE INTERLOCAL AGREEMENT FOR DISTRIBUTION OF PROCEEDS OF LOCAL OPTION FUEL TAX SEPTEMBER 1, 2020 – AUGUST 31, 2021 Page 10 of 18 ATTEST: CITY OF LAKE HELEN, a Florida municipal corporation BY: BECKY WITTE DAISY RAISLER City Administrator Mayor LAUREN OLSEN City Clerk DATE: ONE YEAR RENEWAL TO THE INTERLOCAL AGREEMENT FOR DISTRIBUTION OF PROCEEDS OF LOCAL OPTION FUEL TAX SEPTEMBER 1, 2020 – AUGUST 31, 2021 Page 11 of 18 ATTEST: CITY OF NEW SMYRNA BEACH, a Florida municipal corporation BY: KHALID RESHEIDAT RUSS OWEN City Manager Mayor KELLY McQUILLEN City Clerk DATE: ONE YEAR RENEWAL TO THE INTERLOCAL AGREEMENT FOR DISTRIBUTION OF PROCEEDS OF LOCAL OPTION FUEL TAX SEPTEMBER 1, 2020 – AUGUST 31, 2021 Page 12 of 18 ATTEST: CITY OF OAK HILL, a Florida municipal corporation BY: KOHN EVANS DOUGLAS A. GIBSON City Administrator / City Clerk Mayor Witness DATE: ONE YEAR RENEWAL TO THE INTERLOCAL AGREEMENT FOR DISTRIBUTION OF PROCEEDS OF LOCAL OPTION FUEL TAX SEPTEMBER 1, 2020 – AUGUST 31, 2021 Page 13 of 18 ATTEST: CITY OF ORANGE CITY, a Florida municipal corporation BY: DALE ARRINGTON GARY BLAIR City Manager Mayor GLORIA THOMAS City Clerk DATE: ONE YEAR RENEWAL TO THE INTERLOCAL AGREEMENT FOR DISTRIBUTION OF PROCEEDS OF LOCAL OPTION FUEL TAX SEPTEMBER 1, 2020 – AUGUST 31, 2021 Page 14 of 18 ATTEST: CITY OF ORMOND BEACH, a Florida municipal corporation BY: JOYCE SHANAHAN BILL PARTINGTON City Manager Mayor COLBY J. CILENTO City Clerk DATE: ONE YEAR RENEWAL TO THE INTERLOCAL AGREEMENT FOR DISTRIBUTION OF PROCEEDS OF LOCAL OPTION FUEL TAX SEPTEMBER 1, 2020 – AUGUST 31, 2021 Page 15 of 18 ATTEST: TOWN OF PIERSON, a Florida municipal corporation BY: CARMEN M. SPELORZI VACANT Town Administrator / Town Clerk Mayor BY: SAMUEL G. S. BENNETT Chairman Witness DATE: ONE YEAR RENEWAL TO THE INTERLOCAL AGREEMENT FOR DISTRIBUTION OF PROCEEDS OF LOCAL OPTION FUEL TAX SEPTEMBER 1, 2020 – AUGUST 31, 2021 Page 16 of 18 ATTEST: TOWN OF PONCE INLET, a Florida municipal corporation BY: JEANEEN C. WITT GARY L. SMITH Town Manager Mayor KIM CHERBANO Deputy Clerk DATE: ONE YEAR RENEWAL TO THE INTERLOCAL AGREEMENT FOR DISTRIBUTION OF PROCEEDS OF LOCAL OPTION FUEL TAX SEPTEMBER 1, 2020 – AUGUST 31, 2021 Page 17 of 18 ATTEST: CITY OF PORT ORANGE, a Florida municipal corporation BY: MICHAEL JOHANSSON DONALD O. BURNETTE City Manager Mayor ROBIN FENWICK City Clerk DATE: ONE YEAR RENEWAL TO THE INTERLOCAL AGREEMENT FOR DISTRIBUTION OF PROCEEDS OF LOCAL OPTION FUEL TAX SEPTEMBER 1, 2020 – AUGUST 31, 2021 Page 18 of 18 ATTEST: CITY OF SOUTH DAYTONA, a Florida municipal corporation BY: LES GILLIS WILLIAM C. HALL City Manager Mayor DEBBIE FITZGERALD City Clerk DATE: City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:2020-O-13,Version:1 ITEM DESCRIPTION: 1st Reading -Ordinance No.2020-O-13:Marguerite McCracken requesting an amendment to the Comprehensive Plan Future Land Use Map to include 1.83±acres of land located at 924 South Ridgewood Avenue as Commercial with Conservation Overlay. OWNER:McCracken Enterprises REQUESTED ACTION:Amend the Future Land Use Map to include property currently designated as Public/Semi-Public with Conservation Overlay as Commercial with Conservation Overlay. LOCATION: 924 South Ridgewood Avenue AREA:1.83± acres PROPOSED USE: Commercial CURRENT LAND USE: Unoccupied FLUM DESIGNATION: Public/Semi-Public with Conservation Overlay ZONING DISTRICT:R-4 (Multi-Family Residential) VOTING DISTRICT: 1 SURROUNDING AREA: Current Land Use FLUM Designation Zoning District North Cemetery Public/Semi-Public with Conservation Overlay R-4 (Multi-Family Residential) East Retail/Office Commercial B-3 (Highway Commercial) South Vacant/Single Family Residence/Auto Sales Medium Density Residential with Conservation Overlay/ Commercial R-4 (Multi-Family Residential)/ B-3 (Highway Commercial) West Cemetery Public/Semi-Public with Conservation Overlay R-4 (Multi-Family Residential) Background:The subject property is developed with a 1,104 square-foot single family residence,constructed in 1948.The property was used for monument sales from as early as 1986 until 2019. Due to the location adjacent to the cemetery and South Ridgewood Avenue the proposed commercial designation for the property would allow for better use of the property. There are no proposed development plans for the property at this time. City of Edgewater Printed on 7/23/2020Page 1 of 2 powered by Legistar™ File #:2020-O-13,Version:1 At their regular meeting of July 8, 2020, the Planning and Zoning Board voted to send a favorable recommendation to City Council for this request. Land Use Compatibility:The subject property has frontage on South Ridgewood Avenue,the City’s primary commercial corridor with retail and office uses to the south and east of the parcel. Adequate Public Facilities:The site has access via South Ridgewood Avenue and served by City water and sewer. Comprehensive Plan Consistency:The subject property lies within the CRA District;the proposed amendment is consistent with Policy 1.4.4 of the Future Land Use Element,which states”The City shall continue to promote redevelopment in these areas and encourage innovative planning within the CRA.” The Public/Semi-Public category consists of public facilities and private not-for-profit uses such as churches,schools and cemeteries. All other public lands and facilities,such as City Hall,post offices,utility sub-stations,water and wastewater treatment plants,police stations, fire stations, and libraries are also included within this category. The commercial land use category consists of a variety of retail and office uses;such as medical facilities,shopping centers, restaurants, automobile service facilities and similar uses. Maximum F.A.R is 0.50. The majority of commercial development within the City is located along U.S.1.This area contains restaurants,convenience goods stores and neighborhood centers. RECOMMENDED ACTION Motion to approve Ordinance No. 2020-O-13. City of Edgewater Printed on 7/23/2020Page 2 of 2 powered by Legistar™ Strike through passages are deleted. 1 Underlined passages are added. 2020-O-13 ORDINANCE NO. 2020-O-13 AN ORDINANCE OF THE CITY OF EDGEWATER AMENDING THE COMPREHENSIVE PLAN, AS AMENDED, BY AMENDING THE OFFICIAL FUTURE LAND USE MAP FROM CITY PUBLIC/SEMI-PUBLIC WITH CONSERVATION OVERLAY TO CITY COMMERCIAL WITH CONSERVATION OVERLAY F OR 1.83± ACRES OF CERTAIN REAL PROPERTY LOCATED AT 924 SOUTH RIDGEWOOD AVENUE EDGEWATER, FLORIDA; PROVIDING FOR PUBLIC HEARINGS, FINDINGS OF CONSISTENCY; PROVIDING FOR CONFLICTING PROVISIONS, SEVERABILITY AND APPLICABILITY AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Marguerite McCracken, authorized agent for McCracken Enterprises, LLC, property owners, has applied for an amendment to the Comprehensive Plan Future Land Use Map to include property located at 924 South Ridgewood Avenue within Volusia County, Florida as Commercial with Conservation Overlay. Subject property contains approximately 1.83± acres. WHEREAS, the Planning and Zoning Board, sitting as the City’s Local Planning Agency, held a Public Hearing pursuant to 163.3174, Fla. Stat. (2016), on Wednesday, July 8, 2020, and by a vote of 7-0, recommended that the City Council approve the proposed Plan Amendment; WHEREAS, the City Council feels it is in the best interests of the citizens of the City of Edgewater to amend its Comprehensive Plan as more particularly set forth hereinafter. NOW, THEREFORE, BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA: Strike through passages are deleted. 2 Underlined passages are added. 2020-O-13 PART A. AMENDMENT. Ordinance No. 81-O-10, as amended and supplemented, adopting the Comprehensive Plan of the City of Edgewater, Florida, regulating and restricting the use of lands located within the City of Edgewater, Florida, shall be amended to include property described in Exhibits “A” and “B” on the Future Land Use Map as Commercial. PART B. PUBLIC HEARINGS. It is hereby found that a public hearing held by the City Council to consider adoption of this ordinance on September 14, 2020, at 6:00 p.m. in the City Council Chambers at City Hall, 104 N. Riverside Drive, Florida, after notice published at least 10 days prior to hearing is deemed to comply with 163.3184, Fla. Stat. (2016). PART C. CONFLICTING PROVISIONS. All ordinances and resolutions, or parts thereof that are in conflict with this ordinance, are hereby superseded by this ordinance to the extent of such conflict. PART D. EFFECTIVE DATE. The effective date of this plan amendment, if the amendment is not timely challenged, shall be 31 days after the state land planning agency notifies the local government that the plan amendment package is complete. If timely challenged, this amendment shall become effective on the date the state land planning agency or the Administration Commission enters a final order determining this adopted amendment to be in compliance. No development orders, development permits, or land uses dependent on this amendment may be issued or commence before it has become effective. If a final order of noncompliance is issued by the Administration Commission, this amendment may nevertheless be made effective by adoption of a resolution affirming its effective status, a copy of which resolution shall be sent to the state land planning agency. The Strike through passages are deleted. 3 Underlined passages are added. 2020-O-13 amendment shall also not be effective until certification is received from the Volusia Growth Management Commission. PART E. SEVERABILITY AND APPLICABILITY. If any portion of this ordinance is for any reason held or declared to be unconstitutional, inoperative, or void, such holding shall not affect the remaining portions of this ordinance. If this ordinance or any provisions thereof shall be held to be inapplicable to any person, property, or circumstance, such holding shall not affect its applicability to any other person, with property, or circumstance. PART F ADOPTION. After Motion to approve by , with Second by , the vote on the first reading of this ordinance held on August 3, 2020, was as follows: AYE NAY Mayor Mike Thomas Councilwoman Christine Power Councilwoman Kimberley Yaney Councilwoman Megan O’Keefe Councilman Gary T. Conroy Strike through passages are deleted. 4 Underlined passages are added. 2020-O-13 After Motion to approve by , Second by, the vote on the second reading/public hearing of this ordinance held on September 14, 2020, was as follows: AYE NAY Mayor Mike Thomas Councilwoman Christine Power Councilwoman Kimberley Yaney Councilwoman Megan O’Keefe Councilman Gary T. Conroy PASSED AND DULY ADOPTED this 14th day of September, 2020. ATTEST: COUNCIL OF THE CITY OF EDGEWATER, FLORIDA By: Robin L. Matusick Mike Thomas City Clerk/Paralegal Mayor For the use and reliance only by the City of Edgewater, Florida. Approved as to form and legality by: Aaron R. Wolfe, Esquire City Attorney Doran, Sims, Wolfe, Ciocchetti & Yoon Approved by the City Council of the City of Edgewater at a meeting held on this 14th day of September, 2020, under Agenda Item No. 8 . Strike through passages are deleted. 5 Underlined passages are added. 2020-O-13 EXHIBIT “A” LEGAL DESCRIPTION Lot 34, according to Assessors Plat entitled Mendell’s Hawks Park, according to the map in Map Book 3, Page 73, Public Records of Volusia County, Florida. Excepting the South 60 feet of the East 175 feet thereof. Containing 1.83± acres more or less and being in Volusia County, Florida Strike through passages are deleted. 6 Underlined passages are added. 2020-O-13 EXHIBIT “B” N ew H am pshire StMarilynDrCom m unity D rO range A veLouisa D rE Turgot AveW Turgot A veN e w Y o r k S t F e r n ald S t S R i d g e w o o d A v e Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID,IGN, and the GIS U ser Community . Date: 5/1/202 0 Su bject Prope rty N ew H am pshire StMarilynDrCom m unity D rO range A veLouisa D rE Turgot AveW Turgot A veN e w Y o r k S t F e r n ald S t S R i d g e w o o d A v e . Su bject Prope rty Date: 5/1/202 0 04L-- "� 40, 'yA j • w Aw all W W All Pictometr-u. S Ridgewood AveW Turgo t A v e Fernald StNew York StLouisa D r New Ha m p s h i r e S t Marilyn DrE Turg o t A v eMitchell StCommu n i t y D rS Ridgewood AveW Turgo t A v e Fernald StNew York StLouisa D r New Ha m p s h i r e S t Marilyn DrE Turg o t A v eMitchell StCommu n i t y D r Subject Property Parcel: 7433-01-00-0340 Proposed City Future Land Use: Commercial with Conservation Overlay This map is for illustrative purposes only. The data represented is provided as a public service for general information and should not be used for legal, engineering, or surveying purposes. The City of Edgewater makes no claims, representations, or warranties, expressed or implied, concerning the validity (expressed or implied), the reliability, or accuracy of the GIS data and GIS map products furnished by the City. The burden for determining accuracy, completeness, timeliness, merchantability and fitness for or the appropriateness for use rests solely on the user of the map. The City of Edgewater disclaims any liability associated with the use or misuse of this map. Date: 7/1/2020 Existing Proposed This map is for illustrative purposes only. The data represented is provided as a public service for general information and should not be used for legal, engineering, or surveying purposes. The City of Edgewater makes no claims, representations, or warranties, expressed or implied, concerning the validity (expressed or implied), the reliability, or accuracy of the GIS data and GIS map products furnished by the City. The burden for determining accuracy, completeness, timeliness, merchantability and fitness for or the appropriateness for use rests solely on the user of the map. The City of Edgewater disclaims any liability associated with the use or misuse of this map. Subject Property Parcel: 7433-01-00-0340 Current City Future Land Use: Public/Semi-Public with Conservation Overlay City of Edgewater Future Land Use Map Subject Property Conservation Overlay Agriculture Recreation Conservation Public/Semi-Public High Density Residential Medium Density Residential Low Density Residential Low Density Transition Mixed Use Industrial Commercial Sustainable Community Development City of Edgewater Future Land Use Map Subject Property Conservation Overlay Agriculture Recreation Conservation Public/Semi-Public High Density Residential Medium Density Residential Low Density Residential Low Density Transition Mixed Use Industrial Commercial Sustainable Community Development .. Date: 7/1/2020 City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:2020-O-14,Version:1 ITEM DESCRIPTION: 1st Reading -Ordinance No.2020-O-14:Marguerite McCracken requesting an amendment to the Official Zoning Map to include 1.83±acres of land located at 924 South Ridgewood Avenue as B-3 (Highway Commercial). OWNER:McCracken Enterprises REQUESTED ACTION:Amend Official Zoning Map to include property currently designated as R-4 (Multi- Family Residential) as B-3 (Highway Commercial). LOCATION: 924 South Ridgewood Avenue AREA:1.83± acres PROPOSED USE: Commercial CURRENT LAND USE: Unoccupied FLUM DESIGNATION: Public/Semi-Public with Conservation Overlay ZONING DISTRICT:R-4 (Multi-Family Residential) VOTING DISTRICT: 1 SURROUNDING AREA: Current Land Use FLUM Designation Zoning District North Cemetery Public/Semi-Public with Conservation Overlay R-4 (Multi-Family Residential) East Retail/Office Commercial B-3 (Highway Commercial) South Vacant/Single Family Residence/Auto Sales Medium Density Residential with Conservation Overlay/ Commercial R-4 (Multi-Family Residential)/ B-3 (Highway Commercial) West Cemetery Public/Semi-Public with Conservation Overlay R-4 (Multi-Family Residential) Background:The subject property is developed with a 1,104 square-foot single family residence,constructed in 1948.The property was used for monument sales from as early as 1986 until 2019. Due to the location adjacent to the cemetery and South Ridgewood Avenue the proposed commercial designation for the property would allow for better use of the property. There are no proposed development plans for the property at this time. Adjacent property owners were notified of the request on June 26, 2020. City of Edgewater Printed on 7/23/2020Page 1 of 2 powered by Legistar™ File #:2020-O-14,Version:1 At their regular meeting of July 8, 2020, the Planning and Zoning Board voted to send a favorable recommendation to City Council for the request. Land Use Compatibility:The subject property has frontage on South Ridgewood Avenue,the City’s primary commercial corridor with retail and office uses to the south and east of the parcel. Adequate Public Facilities:The site has access via South Ridgewood Avenue and served by City water and sewer. Comprehensive Plan Consistency:Per Table III-1 (Land Use and Zoning Compatibility)the proposed B-3 (Highway Commercial) designation is compatible with the Commercial Future Land Use designation. RECOMMENDED ACTION Motion to approve Ordinance No. 2020-O-14. City of Edgewater Printed on 7/23/2020Page 2 of 2 powered by Legistar™ Strike through passages are deleted. 1 Underlined passages are added. 2020-O-14 ORDINANCE NO. 2020-O-14 AN ORDINANCE GRANTING A CHANGE IN ZONING CLASSIFICATION FROM CITY R-4 (SINGLE FAMILY RESIDENTIAL) TO CITY B-3 (HIGHWAY COMMERCIAL) FOR 1.83± ACRES OF CERTAIN REAL PROPERTY LOCATED AT 924 SOUTH RIDGEWOOD AVENUE, EDGEWATER, FLORIDA; AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF EDGEWATER; PROVIDING FOR CONFLICTING PROVISIONS, SEVERABILITY AND APPLICABILITY; PROVIDING FOR AN EFFECTIVE DATE, RECORDING AND ADOPTION. WHEREAS, the City Council of the City of Edgewater, Florida, has made the following determinations: 1. McCracken Enterprises, LLC, is the owner of property located at 924 South Ridgewood Avenue within Volusia County, Florida. Subject property contains approximately 1.83± acres. 2. Marguerite McCracken, authorized agent for the owner, has submitted an application for a change in zoning classification from City R -4 (Single Family Residential) to City B-3 (Highway Commercial) for the property described herein. 3. On July 8, 2020, the Local Planning Agency (Planning and Zoning Board) considered the application for change in zoning classification. 4. The proposed change in zoning classification is consistent with all elements of the Edgewater Comprehensive Plan. 5. The proposed change in zoning classification is not contrary to the established land use pattern. 6. The proposed change in zoning classification will not adversely impact public facilities. Strike through passages are deleted. 2 Underlined passages are added. 2020-O-14 7. The proposed change in zoning classification will not have an adverse effect on the natural environment. 8. The proposed change will not have a negative effect on the character of the surrounding area. NOW, THEREFORE, BE IT ENACTED by the People of the City of Edgewater, Florida: PART A. CHANGE IN ZONING CLASSIFICATION OF CERTAIN REAL PROPERTY WITHIN THE CITY OF EDGEWATER, FLORIDA. The zoning classification is hereby changed from City R-4 (Single Family Residential) to City B- 3 (Highway Commercial), for the property described in Exhibits “A” & B”. PART B. AMENDMENT OF THE OFFICIAL ZONING MAP OF THE CITY OF EDGEWATER, FLORIDA. The Development Services Director is hereby authorized and directed to amend the Official Zoning Map of the City of Edgewater, Florida, to reflect the change in zoning classification for the above described property. PART C. CONFLICTING PROVISIONS. All conflicting ordinances and resolutions, or parts thereof in conflict with this ordinance, are hereby superseded by this ordinance to the extent of such conflict. PART D. SEVERABILITY AND APPLICABILITY. If any portion of this ordinance is for any reason held or declared to be unconstitutional, inoperative, or void, such holding shall not affect the remaining portions of this ordinance. If this ordinance or any provisions thereof shall be held to be inapplicable to any person, property, or circumstances, such holding shall not affect its applicability to any other person, property, or circumstance. Strike through passages are deleted. 3 Underlined passages are added. 2020-O-14 PART E. RECORDING. Upon approval and execution, this document shall be delivered to the Clerk of Court for recording into the public records of Volusia County, Florida. PART F. EFFECTIVE DATE. This Ordinance shall take place upon adoption. PART G. ADOPTION. After Motion to approve by Councilwoman Power, with Second by Councilwoman O’Keefe, the vote on the first reading of this ordinance held on August 3, 2020, was as follows: AYE NAY Mayor Mike Thomas Councilwoman Christine Power Councilwoman Kimberley Yaney Councilwoman Megan O’Keefe Councilman Gary T. Conroy Strike through passages are deleted. 4 Underlined passages are added. 2020-O-14 After Motion to approve by with Second by _____________, the vote on the second reading/public hearing of this ordinance held on September 14, 2020, was as follows: AYE NAY Mayor Mike Thomas Councilwoman Christine Power Councilwoman Kimberley Yaney Councilwoman Megan O’Keefe Councilman Gary T. Conroy PASSED AND DULY ADOPTED this 14th day of September, 2020. ATTEST: CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA ______________________________ By:___________________________ Robin Matusick Mike Thomas City Clerk/Paralegal Mayor For the use and reliance only by the City of Edgewater, Florida. Approved as to form and legality by: Aaron R. Wolfe, Esquire City Attorney Doran, Sims, Wolfe, Ciocchetti & Yoon Approved by the City Council of the City of Edgewater at a meeting held on this 14th day of September, 2020, under Agenda Item No. 8_____. Strike through passages are deleted. 5 Underlined passages are added. 2020-O-14 EXHIBIT “A” LEGAL DESCRIPTION Lot 34, according to Assessors Plat entitled Mendell’s Hawks Park, according to the map in Map Book 3, Page 73, Public Records of Volusia County, Florida. Excepting the South 60 feet of the East 175 feet thereof. Containing 1.83± acres more or less and being in Volusia County, Florida Strike through passages are deleted. 6 Underlined passages are added. 2019-O-14 EXHIBIT “B” N ew H am pshire StMarilynDrCom m unity D rO range A veLouisa D rE Turgot AveW Turgot A veN e w Y o r k S t F e r n ald S t S R i d g e w o o d A v e Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID,IGN, and the GIS U ser Community . Date: 5/1/202 0 Su bject Prope rty N ew H am pshire StMarilynDrCom m unity D rO range A veLouisa D rE Turgot AveW Turgot A veN e w Y o r k S t F e r n ald S t S R i d g e w o o d A v e . Su bject Prope rty Date: 5/1/202 0 04L-- "� 40, 'yA j • w Aw all W W All Pictometr-u. Orange AveMitchell StCommu n i t y D r E Tur got Ave MarilynDr Louisa D r New Ha m p s h i r e S t New York StFernald StWTurgot Ave SRidgewoodAveOrange AveMitchell StCommu n i t y D r E Tur got Ave MarilynDr Louisa D r New Ha m p s h i r e S t New York StFernald StWTur got Ave SRidgewoodAveThis map is for illustrative purposes only. The data represented is provided as a public service for general information and should not be used for legal, engineering, or surveying purposes. The City of Edgewater makes no claims, representations, or warranties, expressed or implied, concerning the validity (expressed or implied), the reliability, or accuracy of the GIS data and GIS map products furnished by the City. The burden for determining accuracy, completeness, timeliness, merchantability and fitness for or the appropriateness for use rests solely on the user of the map. The City of Edgewater disclaims any liability associated with the use or misuse of this map. . Date: 5/1/2020 Date: 5/1/2020 Existing Proposed This map is for illustrative purposes only. The data represented is provided as a public service for general information and should not be used for legal, engineering, or surveying purposes. The City of Edgewater makes no claims, representations, or warranties, expressed or implied, concerning the validity (expressed or implied), the reliability, or accuracy of the GIS data and GIS map products furnished by the City. The burden for determining accuracy, completeness, timeliness, merchantability and fitness for or the appropriateness for use rests solely on the user of the map. The City of Edgewater disclaims any liability associated with the use or misuse of this map. Subject Property Parcel: 7433-01-00-0340 Current City Zoning: R-4 - MF Residential . ZONING Agriculture RT - Rural Transitional R1 - Single Family Residential R2 - Single Family Residential R3 - Single Family Residential R4 - Multi Family Residential R5 - Multi Family Residential RPUD-Residential Planned Unit Development RP - Residential Professional MH1 - Mobile Home Park MH2 - Manufactured Home B2 - Neighborhood Business B3 - Higway Commercial B4 - Tourist Commercial BPUD - Business Planned Unit Development I1 - Light Industrial I2 - Heavy Industrial IPUD - Industrial Planned Unit Development R - Recreation P/SP - Public/Semi-Public C - Conservation MPUD - Mixed Use Planned Unit Development SCD/PUD-Sustainable Community Development Planned Unit Development Retains County Zoning ZONING Agriculture RT - Rural Transitional R1 - Single Family Residential R2 - Single Family Residential R3 - Single Family Residential R4 - Multi Family Residential R5 - Multi Family Residential RPUD-Residential Planned Unit Development RP - Residential Professional MH1 - Mobile Home Park MH2 - Manufactured Home B2 - Neighborhood Business B3 - Higway Commercial B4 - Tourist Commercial BPUD - Business Planned Unit Development I1 - Light Industrial I2 - Heavy Industrial IPUD - Industrial Planned Unit Development R - Recreation P/SP - Public/Semi-Public C - Conservation MPUD - Mixed Use Planned Unit Development SCD/PUD-Sustainable Community Development Planned Unit Development Retains County Zoning Subject Property Parcel: 7433-01-00-0340 Proposed City Zoning: B-3 - Highway Commercial City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:2020-R-20,Version:1 COUNCIL AGENDA ITEM SUBJECT: Resolution No. 2020-R-20 - Environmental Advisory Board DEPARTMENT: City Clerk/Paralegal SUMMARY: During the June 1,2020 City Council meeting,a presentation was made by Kristine Cunningham,Chair of the Port Orange Environmental Advisory Committee.During the discussion by Council,it was requested that a “draft” resolution be brought back for their consideration. Attached please find a draft of Resolution #2020-R-Environmental Advisory Board for consideration/discussion.The resolution contains the requirements that there will be 7 members to the board with 4 having environmental work experience and are professionals in this specialized area.It calls for the applicants to be interviewed by Council and members shall be appointed by a consensus of council.The initial terms shall be staggered. Responsibilities of the Board are:research &respond to requests for comments on various environmental issues,provide comments to staff on legislative matters that might impact the city,consider suggestions and concerns from citizens referred to the Board by City Council or other staff relating to environmental concerns, assist in educating citizens,may provide information to the Planning and Zoning Board regarding issues with environmental matters,Council reserves the right to determine projects or issues to be reviewed by the Board. The Chair of the Board shall report quarterly to Council. The Board will be coordinated with and through the Environmental Services Department. Council reviewed and discussed the draft resolution during the City Council Meeting on July 6th and made the determination to bring the item back in its final version. BUDGETED ITEM:☐ Yes ☐ No ☒ Not Applicable BUDGET AMENDMENT REQUIRED:☐ Yes ☐ No ☒ Not Applicable RECOMMENDED ACTION: Motion to approve Resolution No. 2020-R-20 City of Edgewater Printed on 7/23/2020Page 1 of 2 powered by Legistar™ File #:2020-R-20,Version:1 City of Edgewater Printed on 7/23/2020Page 2 of 2 powered by Legistar™ 2020-R-20 1 RESOLUTION NO. 2020-R-20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA, CREATING AN ENVIRONMENTAL ADVISORY BOARD, PROVIDING FOR THE PURPOSE AND DUTIES OF SAID BOARD; APPOINTING MEMBERSHIP AND DEFINING THE ROLE OF CITY STAFF WITH RELATION TO THE BOARD; REPEALING ALL RESOLUTIONS IN CONFLICT HEREWITH AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, during the June 1, 2020 City Council Meeting, Council made the determination that they are interested in creating an Environmental Advisory Board for the betterment of the City of Edgewater; and WHEREAS, Section 187.201, Florida Statues, sets forth the State of Florida Comprehensive Plan and provides for a wide array of goals, objectives and policies which relate to natural resources and the environment and the maintenance of an aesthetically positive quality of life; and WHEREAS, likewise the City’s Comprehensive Plan has been developed to ensure that the natural resources of the City and its environs are protected and that a high quality of life is provided to the citizens of the City; and WHEREAS, the City Council has determined that the creation of an Environmental Advisory Board would promote and protect public health, safety and welfare and further benefit the citizens of the City of Edgewater; and WHEREAS, the Environmental Advisory Board shall serve in an informational and advisory capacity for the City through the Environmental Services Department. This Board shall also encourage and participate in education for our residents as to the benefits of protecting our environment. 2020-R-20 2 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Edgewater, Florida: Section 1. The City Council hereby establishes an Environmental Advisory Board, for the express purpose of representing the interests of the city and its citizens by serving as an information resource in matters relating to preservation and protection of the environment in the city. Section 2. The Committee shall consist of seven (7) members; the majority (4) of which have environmental work experience and are professionals in this specialized area. Applicants who wish to apply for board appointment shall submit a resume’ indicating their experience and/or qualifications in environmental management, comprehensive planning or development in an environmentally friendly manner. These applicants shall be interviewed by the Mayor and City Council and shall be appointed by Council with consensus of a quorum of Council. Upon acceptance and taking oath of office, each member shall uphold the duties and responsibilities of the position. A quorum of the Board shall constitute five (5) members. Membership shall be for a two (2) year term; however, initially, Two members shall be appointed for a one (1) year term. Three members shall be appointed for a two (2) year term. Two members shall be appointed for a three (3) year term. Board members may be reappointed for any number of consecutive terms. A member who fails to attend two of three consecutive meetings without good cause shall forfeit their appointment. A member of the board may be removed from the board by the City Council for cause upon written charges and after a public hearing before the City Council. City Council shall promptly fill the vacancy and such appointment shall be for the remainder of the unexpired term of the former member. 2020-R-20 3 The Board shall elect its Chairperson and Vice Chair at its initial meeting which shall be chaired by the City Manager or designee until a Chairperson is elected by the Board. Members of the Board shall file financial disclosure as required by the Supervisor of Elections. In addition thereto, the City will provide a staff person as Board Coordinator to the Board. The City shall provide adequate assistance to the Board so that it may perform the duties imposed by this Resolution. City staff shall reasonably assist the Board in the conduct of its activities in accordance with the direction provided by the City Manager. City staff shall provide administrative and legal support to the Board as may be necessary and as determined by the City Manager or designee. All meetings of the Board shall be noticed in accordance with controlling law, open to the public and the records thereof shall be open to inspection. All members of the Board shall be subject to the provisions of Chapter 286 and Chapter 119, Florida Statutes, relating to public meetings and records; public inspections and penalties. Section 3. The Board shall meet at least quarterly at such regular times as they may agree or at the call of the Chairperson and shall review those matters within the purview of the Board that may arise to benefit the City of Edgewater. Section 4. An object of the Board may be to provide information to the Planning and Zoning Board and City Council regarding issues and/or policies within the City relating to environmental matters. The Board shall evaluate and consider activities, methods, projects and programs that are feasible to be implemented within the City to address environmental matters/suggestions that may come up from time to time. 2020-R-20 4 a. Specific Responsibilities - 1. To research and respond to requests for comments on subjects of environmental, natural water resources and environmental sustainability and resiliency issues from the City Council, City Manager or other appropriate city staff. 2. To research, review and provide comments to staff on legislative activities which might impact the city. 3. To consider suggestions and concerns from citizens referred by the City Council, City Manager or other appropriate staff in regards to environmental concerns and make recommendations to the City Council 4. To assist in educating citizens in various aspects of environmental protection. 5. City Council reserves the right to determine the projects or issues to be reviewed by the Environmental Advisory Board. 6. The failure of any project, item or issue to be reviewed by the Board will not void any approvals issued by the City Council, Community Redevelopment Agency or the Planning and Zoning Board. 7. The Chairperson of the Board shall report quarterly to the City Council the activities of the Board. Section 5. All resolutions or parts of resolutions in conflict herewith are hereby repealed. 2020-R-20 5 Section 6. This resolution shall take effect upon adoption. After motion by ___________________________________________ and second by _________________________________________________, the vote on this resolution was as follows: AYE NAY Mayor Mike Thomas Councilwoman Christine Power Councilwoman Kimberly Yaney Councilwoman Megan O’Keefe Councilman Gary Conroy PASSED AND DULY ADOPTED this 3rd day of August, 2020. ATTEST: CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA ______________________________ By: ___________________________ Robin L. Matusick, CMC Mike Thomas City Clerk/Paralegal Mayor For the use and reliance only by the City of Edgewater, Florida. Approved as to form and legality by: Aaron R. Wolfe, Esquire City Attorney Doran, Sims, Wolfe, Ciocchetti & Yoon Approved by the City Council of the City of Edgewater at a meeting held on this 3rd day of August, 2020 under Agenda Item No _________. City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:2020-R-17,Version:1 ITEM DESCRIPTION: 2020-R-17 -John Massey requesting the abandonment of a one-foot (1’)non-vehicular access easement on property located at 1017 Flying M Court. OWNER:Massey Development Corp. REQUESTED ACTION: Abandonment of a one-foot (1’) non-vehicular access easement LOCATION: 1017 Flying M Court (lot 7) AREA: 1± acre PROPOSED USE: Single Family Residence CURRENT LAND USE: Vacant FLUM DESIGNATION: Low Density Transition ZONING DISTRICT:RT (Rural Transitional) VOTING DISTRICT: 1 SURROUNDING AREA: Current Land Use FLUM Designation Zoning District North Vacant Volusia County Rural Volusia County MH-4 (Rural Mobile Home) East Single Family Low Density Transition RT (Rural Transitional) South Single Family/Vacant Low Density Transition RT (Rural Transitional) West Single Family Low Density Transition RT (Rural Transitional) Background:The subject property is located in a 22-lot subdivision within the Massey Ranch Airpark.Each lot is permitted an aircraft hangar and runway access.A 70-foot taxiway easement was platted with the subdivision in 1992 that was not included over lots 1 through 7;however a one-foot (1’)non-vehicular access easement was included on the subject property.In 1993 the Massey Development Corporation granted a 70-foot taxiway easement to lots 1 through 7. The subject one-foot (1’) easement creates an unnecessary encumbrance on the subject parcel. The adjacent property owners have no objection to the proposed abandonment. At their regular meeting of July 8, 2020, the Planning and Zoning Board voted to send a favorable recommendation to City Council for the request. Land Use Compatibility:NA Adequate Public Facilities:NA City of Edgewater Printed on 7/23/2020Page 1 of 2 powered by Legistar™ File #:2020-R-17,Version:1 Comprehensive Plan Consistency:NA RECOMMENDED ACTION Motion approve Resolution No. 2020-R-17 City of Edgewater Printed on 7/23/2020Page 2 of 2 powered by Legistar™ 2020-R-17 1 RESOLUTION NO. 2020-R-17 A RESOLUTION OF THE CITY OF EDGEWATER, FLORIDA, VACATING A ONE-FOOT (1’) NON- VEHICULAR ACCESS EASEMENT LOCATED ON LOT 7 OF MASSEY RANCH AIRPARK, UNIT 1 ; AUTHORIZING RECORDING; REPEALING RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND APPLICABILITY AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, Massey Ranch Airpark, Unit 1 was platted in 1992 and this portion has not been developed. At the time, the owner/developer platted a one-foot (1’) non-vehicular access easement on Lot 7; and WHEREAS, the City has no desire/need for the access easement and therefore wishes to vacate the one-foot (1’) non-vehicular access easement, being more particularly described in Exhibits “A” and “B”; and WHEREAS, pursuant to Section 21-99.03 (Procedures) of the Land Development Code of the City of Edgewater, and the requirements contained in the Florida Statutes, a Notice of Public Hearing was published one (1) time in a newspaper of general circulation in the City of Edgewater by an advertisement that was published in the Daytona Beach News-Journal on July 23, 2020; and WHEREAS, the City Council of the City of Edgewater finds that said application and supporting documents are in accordance with the requirements of Chapter 21 (Land Development Code), Article IX (Application Procedures), Section 21-99 (Abandonments and Vacations) and that the requested action is consistent with the City of Edgewater Comprehensive Plan’s goals, objectives and policies. The City Council further finds that vacating the easement will not affect the ownership or access of persons owning adjacent property; and 2020-R-17 2 WHEREAS, the City Council of the City of Edgewater finds that it is in the best interest of the City to vacate and abandon said easement. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Edgewater, Florida: Section 1. Authority. The City Council of the City of Edgewater has the authority to adopt this Resolution pursuant to Article VIII of the Constitution of the State of Florida and Chapter 166, Florida Statutes, Chapter 177.101(5), and Article IX (Application Procedures) of Chapter 21 (Land Development Code) of the City of Edgewater. The foregoing recitals are hereby incorporated herein by this reference and are hereby ratified and confirmed as being true. Section 2. Abandonment, Vacation. The City Council of the City of Edgewater, Florida, hereby abandons, vacates and renounces any rights in and to the portion of a one-foot (1’) non-vehicular access easement, being more particularly described in Exhibits “A” and “B”. The subject property will vest in the property owners of Lot 7, free and clear of any rights of the City. Section 3. Recording. A certified copy of this Resolution shall be filed with the Volusia County Property Appraiser and duly recorded into the Public Records of Volusia County, Florida, by the Volusia County Clerk of Court. Section 4. Conflicting Provisions. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 5. Severability and Applicability. If any portion of this resolution is for any reason held or declared to be unconstitutional, inoperative, or void, such holding shall not affect the remaining portions of this resolution. If this resolution or any provisions thereof shall be held to be inapplicable to any person, property, or circumstances, such holding shall not affect 2020-R-17 3 its applicability to any other person, property, or circumstance. Section 6. Adoption and Effective Date. This resolution shall take effect upon adoption. After Motion to approve by ___________________________________________ and Second by _____________________________________________________, the vote on this resolution was as follows: AYE NAY Mayor Michael Thomas Councilwoman Christine Power Councilwoman Kimberly Yaney Councilwoman Meagan O’Keefe Councilman Gary Conroy PASSED AND DULY ADOPTED this 3rd day of August, 2020. ATTEST: CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA ______________________________ By:_____________________________ Robin Matusick Michael Thomas City Clerk/Paralegal Mayor For the use and reliance only by the City of Edgewater, Florida. Approved as to form and legality by: Aaron R. Wolfe, Esquire City Attorney Doran, Wolfe, Sims & Ciocchetti Approved by the City Council of the City of Edgewater at a meeting held on this 3rd day of August, 2020 under Agenda Item No. 8_____. 2020-R-17 4 EXHIBIT “A” Description THAT ONE-FOOT NON-VEHICULAR ACCESS EASEMENT LOCATED ON LOT 7, MASSEY RANCH AIRPARK, UNIT 1, ACCORDING TO THE MAP OR PLAT THEREOF, AS RECORDED IN MAP BOOK 44, PAGES 68-69, OF THE PUBLIC RECORDS OF VOLUSIA COUNTY, FLORIDA. 2020-R-17 5 EXHIBIT “B” Carol Ann DrCherrywoo d L n Wild wo od Dr Flying M Ct Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID,IGN, and the GIS U ser Community . Date: 5/29/20 20 Su bject Prope rty Carol Ann DrCherrywoo d L n Wild wo od Dr Flying M Ct . Su bject Prope rty Date: 5/29/20 20 MB 34 cn Lu J 148 ujujZ LOT E 1417 �' � 15' DRAINAGE EASEMENT I 3 1144114� 1146 \(7.5'EACHSIDE OF LOT LINE)WITHIi P. ERM.. \ I i�EASEMENTGE ...l TAXIWAYN\ S 8 9 U 45" 34" El 1' 0 166.50 155.13,� 166.50 x.153, 9.9 — 26B. 94 1137 Ln 70 N TAX I WAY- . m m i' NON-VEHICULAR �i ACCESS EASEMENT' cNo r- N! L2 20' MAINTENANCE \ ACCESS EASEMENT- c� cV wQ1 s \ . W U '9 Cn � CD Ln -1� \ 0 0 0 m ao . ccs' Q' 0 212.t -, 210.20__-_-___z4--_-t41.16650 1f6.50 10' UTILITYEASEMENT 9890 41' 5i' E 1632. 08'_ R•30.01 - - o --- - -- - - --- � ---- - --'-- ---807. 35' - - -- - -..-- a•30. oc -Y I NG- �i -MSI--COURT 70 _ —=-- L7 _ La --- r—_ --. — 7-_=------------ --- _ _ _ _ 166,. 00 166.:00 166.00 166; 00 149.27. IT - - �, 23L 16 LCD QCD CIDIN cv _ cv d cv cti i' R, I O v m 3 co oo Co J I ,� m y 1� m � 18 17 CD--)16 N 151����1 m , \� i. 0 DENOTES PERMANENT REFERENCE MONUMENT (P. R. M. ) SET 4" X 4" CONCRETE MONUMENT WITH BRASS DISK "PRM - RLS #2027" UNLESS OTHERWISE NOTED 2; o ,DENOTES PERMANENT CONTROL POI NT (P., C. P. ) 3. BEARINGS REFER TO THE SOUTH LINE OF CHEROKEE RIDGE, MB 41, PG 27 AS BEING. 'S BB° 41' 44" W 4. PROPERTY IS IN FLOOD ZONE "A" AND "C" PER FIRM 125155 0535 E DATED 614190, 5. THERE MAY .BE ADDITIONAL RESTRICTIONS THAT ARE NOT RECORDED ON THIS PLAT THAT MAY BE FOUND IN THE PUBLIC RECORDS OF THIS COUNTY. &. ALL LINES ARE RADIAL UNLESS OTHERWISE NOTED (NR) 7. (NR) IS A NO LINE, B. 5' UTILITY EASEMENT EACH SIDE (10' TOTAL) OF SIDE LOT LINES IS HEREBY DEDICATED TO VOLUSIA COUNTY: 9. ALL LOTS ARE SUBJECT TO COVENANTS, EASEMENTS AND RESTRICTIONS AS SET FORTH IN THE DECLARATION OF COVENANTS AND RESTRICTIONS AS RECORDED IN OFFICIALRECORDS BOOK _3912-1/_ PAGES _Y-&P.L-------- OF IC RECORDS OF VOLUSIA COUNTY, FLORIDA,. THE PUBL .10. MASSEY RANCH AIRPARK HOMEOWNERS ASSOCIATION, INCORPORATED UNDER THE LAWS OF THE STATE OF f LOR I DA AS RECORDED IN OFFICIAL RECORDS BOOK .3_'Zgy , _ PAGES _Ya OL___- OF THE PUBLIC RECORDS OF,VOLUSIA COUNTY, FLORIDA. 11, THE MAINTENANCE,' DRAINAGE, UTILITY AND LANDSCAPE EASEMENTS ARE HEREBY DEDICATED TO VOLUSIA COUNTY. 12. PARCEL A TO BE RETAINED BY THE DEVELOPER. 13, VEHICULAR ACCESS IS PROHIBITED ACROSS THE NON -VEHICULAR ACCESS EASEMENT AND SAID EASEMENT IS HEREBY DEDICATED TO VOLUSIA COUNTY. 14, THE TAXIWAY EASEMENT SHONN ON SHEET TWO IS DESCRIBED IN THE.INSTRUMENT RECORDED IN OFFICIAL RECORDS BOOK _�_�'��__ PAGES __y'__------- OF THE. PUBLIC RECORDS OF VOLUSIA COUNTY, FLORIDA, 15, THIS SUBDIVISION IS LOCATED IN CLOSE PROXIMITY TO AN EXISTING RUNWAY' THAT.THE OBSTRUCTION STANDARDS OF THE FEDERAL AVIATION:REGULATIONS (FAR) -PART 77 MAY APPLY., THE STORMWATER/C.'ONSERVAT I ON EASEMENTS AND 20' STAB 1 L I ZED EMERGENCY A.CCES3 EASEMENT IS HEREBY' DEDICATED TO VOL.USIA:000NTY. ,; , n: imi r u i n s , w' i e ni M. WrT 'Th AN AV l TAT I M4 FASF,MENT DFSCH.I BE.'D I N THE tMd _ ._4.. v W 1-OV PF-Ln p(n - .. -ZdQW'-W 134¢ � _j Cl J . ¢ W - ' 4 •, - I _ U I F-WCnTt-F- CLAp- �.. .. ISZ LL4W QLLd x - S `• Jrc LCnW WS>!- H Cid , cr I6¢1---W Cn424 I i T l _ T IMLU t .. Q I "1 F� 1 I dZ> i L Woz.... ,. 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LL ,_Up L'p W> ¢ I F-•6•.•+F-2mm ->p i I w '- _ = I J IQF- -JZ¢Z \,X F- I O? ~� Cn-I Y IJ CnJ-OC .\i li 1 I- O LLW I 1 W W m0 Id WZ4ECn J. `VY W t '¢ P LL 1 W NCn I P p -d Q 1222Cn F-S2- 1¢6 W i SF-�,1.Q W-F-46 1 Cn 1- I Cf) �IOJ Q3 __j En 1 I -M_ - -Cr'.. JZ - C-) U JC,7 NIW FN-YCn VVVV �`I¢W LL I Q¢yIIOSW -W S I ... 1 ' Cl. cc LLI W Z��t76p �SLL020 W 1 ZZ U t-Y6 IF-oE�f--�Qm4 1 _ V co CarolAnnDrM id fie ld L o o p Cherrywood Ln Massey Ranch BlvdWildwood Dr Flying M Ct 222 224 226 228303305307309311313315317319401 403 316 314 312 310 308 306 304 302 223 221301303305307309311313405412 410 408 406 402 326 324 322 320 318 316 314 312 310 308 306 304 302 231 229 227 225 223 1004 1016 1041 1037 1033 1029 1025 1021 1017 1013 1009 1005 1001 1000 1012 10201024 10281032 10361040 600 1008 608 610 612 606 604 614 700 This map is for illustrative purposes only. The data represented is provided as a public service for general information and should not be used for legal, engineering, or surveying purposes. The City of Edgewater makes no claims, representations, or warranties, expressed or implied, concerning the validity (expressed or implied), the reliability, or accuracy of the GIS data and GIS map products furnished by the City. The burden for determining accuracy, completeness, timeliness, merchantability and fitness for or the appropriateness for use rests solely on the user of the map. The City of Edgewater disclaims any liability associated with the use or misuse of this map. Date: 7/15/2020 . Subject Property Existing Easement 2020-R-17 – 1017 Flying M Court Vacate 1 Foot Non-Vehicular Access Easement City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:2020-R-19,Version:1 ITEM DESCRIPTION: 2020-R-19 -Matthew Morris requesting the abandonment of a 25-foot drainage easement on property located at 1625 Umbrella Tree Drive. OWNER:Matthew Morris REQUESTED ACTION:Abandonment of a 25-foot utility drainage easement in the rear of the property LOCATION:1625 Umbrella Tree Drive AREA:80’ x 125’ PROPOSED USE: Swimming pool CURRENT LAND USE: Single Family Residence FLUM DESIGNATION: Low Density Residential ZONING DISTRICT:R-2 (Single Family Residential) VOTING DISTRICT: 1 SURROUNDING AREA Current Land Use FLUM Designation Zoning District North Single Family Residence Low Density Residential R-2 (Single Family Residential) East Single Family Residence Low Density Residential R-2 (Single Family Residential) South Single Family Residence Low Density Residential R-2 (Single Family Residential) West Single Family Residence Low Density Residential R-2 (Single Family Residential) Background:The subject property contains a 1,844 square-foot single family residence constructed in 2008.The applicant is proposing to construct a swimming pool in the rear yard.Subsequently,it was discovered that is a 25-foot drainage easement is located in the rear yard of the property. The Land Development does not permit structures to be located within an easement. The Environmental Services Department does not have any need for the drainage easement and has no objection to its abandonment to allow the property owner full use of their back yard. At their regular meeting of July 8,2020,the Planning and Zoning Board voted to send a favorable recommendation to City Council for the request. Land Use Compatibility:NA Adequate Public Facilities:NA City of Edgewater Printed on 7/23/2020Page 1 of 2 powered by Legistar™ File #:2020-R-19,Version:1 Comprehensive Plan Consistency:NA RECOMMENDED ACTION Motion to approve Resolution No. 2020-R-19 City of Edgewater Printed on 7/23/2020Page 2 of 2 powered by Legistar™ 2020-R-19 1 RESOLUTION NO. 2020-R-19 A RESOLUTION OF THE CITY OF EDGEWATER, FLORIDA, VACATING A TWENTY-FIVE FOOT (25’) DRAINAGE EASEMENT ON LOTS 2117 AND 2118, BLOCK 123, FLORIDA SHORES NO. 3 (1625 UMBRELLA TREE DRIVE); AUTHORIZING RECORDING; REPEALING RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND APPLICABILITY AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, Florida Shores, No. 3 was platted in 1955. At the time, the owner/developer platted a twenty-five foot (25’) drainage easement on Lots 2117 and 2118, block 123; and WHEREAS, the City has no desire/need for the drainage easement and therefore wishes to vacate the twenty-five foot (25’) drainage easement, being more particularly described in Exhibits “A” and “B”; and WHEREAS, pursuant to Section 21-99.03 (Procedures) of the Land Development Code of the City of Edgewater, and the requirements contained in the Florida Statutes, a Notice of Public Hearing was published one (1) time in a newspaper of general circulation in the City of Edgewater by an advertisement that was published in the Daytona Beach News-Journal on July 23, 2020; and WHEREAS, the City Council of the City of Edgewater finds that said application and supporting documents are in accordance with the requirements of Chapter 21 (Land Development Code), Article IX (Application Procedures), Section 21-99 (Abandonments and Vacations) and that the requested action is consistent with the City of Edgewater Comprehensive Plan’s goals, objectives and policies. The City Council further finds that vacating the easement will not affect the ownership or access of persons owning adjacent property; and 2020-R-19 2 WHEREAS, the City Council of the City of Edgewater finds that it is in the best interest of the City to vacate and abandon said easement. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Edgewater, Florida: Section 1. Authority. The City Council of the City of Edgewater has the authority to adopt this Resolution pursuant to Article VIII of the Constitution of the State of Florida and Chapter 166, Florida Statutes, Chapter 177.101(5), and Article IX (Application Procedures) of Chapter 21 (Land Development Code) of the City of Edgewater. The foregoing recitals are hereby incorporated herein by this reference and are hereby ratified and confirmed as being true. Section 2. Abandonment, Vacation. The City Council of the City of Edgewater, Florida, hereby abandons, vacates and renounces any rights in and to the twenty-five foot (25’) drainage easement, being more particularly described in Exhibits “A” and “B”. The subject property will vest in the property owners of Lots 2117 and 2118, block 123, free and clear of any rights of the City. Section 3. Recording. A certified copy of this Resolution shall be filed with the Volusia County Property Appraiser and duly recorded into the Public Records of Volusia County, Florida, by the Volusia County Clerk of Court. Section 4. Conflicting Provisions. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 5. Severability and Applicability. If any portion of this resolution is for any reason held or declared to be unconstitutional, inoperative, or void, such holding shall not affect the remaining portions of this resolution. If this resolution or any provisions thereof shall be held to be inapplicable to any person, property, or circumstances, such holding shall not affect 2020-R-19 3 its applicability to any other person, property, or circumstance. Section 6. Adoption and Effective Date. This resolution shall take effect upon adoption. After Motion to approve by ___________________________________________ and Second by _____________________________________________________, the vote on this resolution was as follows: AYE NAY Mayor Michael Thomas Councilwoman Christine Power Councilwoman Kimberly Yaney Councilwoman Meagan O’Keefe Councilman Gary Conroy PASSED AND DULY ADOPTED this 3rd day of August, 2020. ATTEST: CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA ______________________________ By:_____________________________ Robin Matusick Michael Thomas City Clerk/Paralegal Mayor For the use and reliance only by the City of Edgewater, Florida. Approved as to form and legality by: Aaron R. Wolfe, Esquire City Attorney Doran, Wolfe, Sims & Ciocchetti Approved by the City Council of the City of Edgewater at a meeting held on this 3rd day of August, 2020 under Agenda Item No. 8_____. 2020-R-19 4 EXHIBIT “A” Description THAT TWENTY-FIVE FOOT (25’) DRAINAGE EASEMENT LOCATED ON LOTS 2117 AND 2118, BLOCK 123, FLORIDA SHORES, NO. 3 ACCORDING TO THE MAP OR PLAT THEREOF, AS RECORDED IN MAP BOOK 23, PAGES 83, OF THE PUBLIC RECORDS OF VOLUSIA COUNTY, FLORIDA. 2020-R-19 5 EXHIBIT “B” Pi ne da l e Rd17th S t18th S tQue e n Pa l m Dr Roy a l Pa l m Dr16th S tVi c t or y Pa l m DrWillow Oa k Dr Sa ba l Pa l m DrTr a v e l e r s Pa l m DrUmb r e ll a Tr e e Dr Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID,IGN, and the GIS U ser Community . Date: 7/1/202 0 Su bject Prope rty Pi ne da l e Rd17th S t18th S tQue e n Pa l m Dr Roy a l Pa l m Dr16th S tVi c t or y Pa l m DrWillow Oa k Dr Sa ba l Pa l m DrTr a v e l e r s Pa l m DrUmb r e ll a Tr e e Dr . Su bject Prope rty Date: 7/1/202 0 Department of Environmental Services P.O. Box 100 – 409 Mango Tree Drive, Edgewater, FL 32132 386-424-2400 ext. 4007 Voice 386-424-2480 FAX INTEROFFICE MEMORANDUM ENVIRONMENTAL SERVICES Date: June 3, 2020 To: Bonnie Brown, Senior Planner From: Brenda L. Dewees, Director Subject: 1625 Umbrella Tree Drive Per our discussions this memo shall provide notice that the 25 foot drainage easement in the rear of the property at the subject address is of no use.to the City of Edgewater and can be abandoned/vacated. If you have any further questions, please let me know. \bld Pr'BY 880 AIRPOR. 30AD SUITE -105 Ormond Beach, Florida, 32174 Phone: (386)677-2411 Pax: (386)677-2325 Certificate of Authorization No. LB 7301 WWW. MCMILLEN-SURVEYING. OOM CAUleil Land 'Surveying, Inc DAVID McMILLEN P..S.M,' #6376 COPYRIGHT © 2004-2008 MCMILLEN LAND- SURVEYING, INC. DATE: 9-05-08 BOUNDARY I FINAL SURVEY SEE SHEET 2 OF 2 FOR BOUNDARY REPORT LOT 2171LOT 0 d LOT'206. BLOCK 123 BLOCK 123 LOT 2068 BLOCK 1.23 x BLOCK 123 5•0' WOOD FENCE 0.32' NORTH AND WOOD X .8.0' WOOD FENCE. I 0.43' EAST OF CORNER I POWER POLE 0.15' WEST OF " .ALSO FENCE. INTERSECTS p PROPERTY LINE -.'BOUNDARY O 12.39' 1p• ' FROM LOT CORNER N" (2) / 80.OL (F) - A),O• POWEERR POLE 40.00'(P)- 40.00'(P) OE 01 FOUND I IRON ROD (NO ID) 2 0, SCALE. �1 "–_20.' (Horrz.) LOT 2119 BLOCK 123 h�1 01 z M rro H O 440.00' P 440.10 (F) i FOUND IRON ROD,& CAP LB #2599 yp .lo• _ N Ut O 0 — OE E OVERHEADELECTRICAL LINE GUY ANCHOR 25' DRAINAGE'EASEMENT LOT 2118 LOTI 2117 BLOCK 123 BLOCK 123 ,- 90 I eti 38.10, 20..89' 3.0'X7.0' CONCRETE SLAB �± 1 STORY MASONRY"RESIDENCE - - FINISHED FLOOR - - �,. ELEVATION= 11. 8 1 b MODEL HOLIDAY 11–C ' FOUND IRON ROD & CAP LS #2599 o°^ . LOT 2116 BLOCK 123 N Ln O 0 42.00'(P). " •91 po �- 80.08' YE---- 0 (NO DEFINED TOB); 12" PIPE :,T2" PIPE - ®8.77 08.75 I� Iwo N o 00 ASPHALT PAVEMENT N :90°00'00 W. 690;00' (P&C). UMBRELLA TREE DRIVE (50' R/W) °MAP" 'SHEET 1 OF 2 "REPORT SHEET 2 OF 2 TYPE OF SURVEY: BOUNDARY/FINAL PROJECT # 050407-5 SCALE 1" = 20' DATE OF FIELD SURVEY: SEPT. 05; 2008 DATE OF DRAWING: 'SEPT. 08'. 2,0'0B PARTY CHIEF. GL DRAWN BY: JJ NOTE FOUND 1" IRON PIPE (NO ID) NO HARDWOOD TREES FOUND ON LOT THE SURVEY MAP AND REPORT IS NEITHER FULL AND COMPLETE WITHOUT THE.OTHER THE SIGNATURE & SEAL CAN BE FOUND ON THE "REPORT". SHEET 2 OF 2, THE. SURVEY MAP F&.REPORT OR THE COPIES THEREOF ARE NOT VALID WITHOUT THE SIGNATURE & THE ORIGINAL RAISED SEAL OF A FLORIDA LICENSED SURVEYOR AND MAPPER. LEGEND SR PUT BEARING OR DISTANCE R - RECORD G - CALCULATED L� - F LEGAL DEED BEARING OR DISTANCE FOUND OR FIELD MEASURED ..BEARING OR DISTANCE - WATER METER .a.. - FIRE HYDRANT .. LB - LICENSED BUSINESS. LS - LAND SURVEYOR - PSM- PROFESSIONAL SURVEYOR 21.08' X°'- ELEVATION TSM -. TEMPORARY BENCH MARK 10.70' o WATER SHED FLOW Ln - N • o°^ . LOT 2116 BLOCK 123 N Ln O 0 42.00'(P). " •91 po �- 80.08' YE---- 0 (NO DEFINED TOB); 12" PIPE :,T2" PIPE - ®8.77 08.75 I� Iwo N o 00 ASPHALT PAVEMENT N :90°00'00 W. 690;00' (P&C). UMBRELLA TREE DRIVE (50' R/W) °MAP" 'SHEET 1 OF 2 "REPORT SHEET 2 OF 2 TYPE OF SURVEY: BOUNDARY/FINAL PROJECT # 050407-5 SCALE 1" = 20' DATE OF FIELD SURVEY: SEPT. 05; 2008 DATE OF DRAWING: 'SEPT. 08'. 2,0'0B PARTY CHIEF. GL DRAWN BY: JJ NOTE FOUND 1" IRON PIPE (NO ID) NO HARDWOOD TREES FOUND ON LOT THE SURVEY MAP AND REPORT IS NEITHER FULL AND COMPLETE WITHOUT THE.OTHER THE SIGNATURE & SEAL CAN BE FOUND ON THE "REPORT". SHEET 2 OF 2, THE. SURVEY MAP F&.REPORT OR THE COPIES THEREOF ARE NOT VALID WITHOUT THE SIGNATURE & THE ORIGINAL RAISED SEAL OF A FLORIDA LICENSED SURVEYOR AND MAPPER. Ci #1625 0 1 . N - - CONCREETT E CONCRETE 21.08' B/00 - 01izo 10.70' o - GARAGE FLOOR COVERED ELEVATION=11.35 CONCRETE - - - - - ENTRY 20.00' 20.99' X9 0 I -:' "CONCRETE: DRIVEWAY' s- _` 00. 0. ll ooy1., J. rtiJ Wp90p' o°^ . LOT 2116 BLOCK 123 N Ln O 0 42.00'(P). " •91 po �- 80.08' YE---- 0 (NO DEFINED TOB); 12" PIPE :,T2" PIPE - ®8.77 08.75 I� Iwo N o 00 ASPHALT PAVEMENT N :90°00'00 W. 690;00' (P&C). UMBRELLA TREE DRIVE (50' R/W) °MAP" 'SHEET 1 OF 2 "REPORT SHEET 2 OF 2 TYPE OF SURVEY: BOUNDARY/FINAL PROJECT # 050407-5 SCALE 1" = 20' DATE OF FIELD SURVEY: SEPT. 05; 2008 DATE OF DRAWING: 'SEPT. 08'. 2,0'0B PARTY CHIEF. GL DRAWN BY: JJ NOTE FOUND 1" IRON PIPE (NO ID) NO HARDWOOD TREES FOUND ON LOT THE SURVEY MAP AND REPORT IS NEITHER FULL AND COMPLETE WITHOUT THE.OTHER THE SIGNATURE & SEAL CAN BE FOUND ON THE "REPORT". SHEET 2 OF 2, THE. SURVEY MAP F&.REPORT OR THE COPIES THEREOF ARE NOT VALID WITHOUT THE SIGNATURE & THE ORIGINAL RAISED SEAL OF A FLORIDA LICENSED SURVEYOR AND MAPPER. 1Vlillen Land Surveying, Inc 880 A.IRPORf .". SUITE 105, ORMOND BEACH, FLORIDA 32174 X386 -G77-2411 PHN 386-677-2325 FAX CERTIFICATE OF AUTHORIZATION # 7301, BOUNDARY/FINAL SURVE"REPORT" SEE SHEET 1 OF 2 FOR Date: 09-05-08 Dated: 09-05-08 Project # 050407=5 Project # 050407-5 RE, VISk TO CHANGE CERTIFICATIONS 9-18-08. SURVEYORS NOTES NOTICE _ 1). NO INSTRUMENTS OF RECORD REFLECTING EASEMENTS, RIGHT-OF-WAY.AND OR OWNERSHIP WERE FURNISHED TO THIS SURVEYOR, EXCEPT AS SHOWN. THERE MAY BE ADDITIONAL RESTRICTIONS AND / OR OTHER MATTERS THAT ARE NOT SHOWN ON THIS PLAT OF SURVEY THAT MAY BE FOUND IN 'THE PUBLIC RECORDS OF THIS COUNTY, NO UNDERGROUND INSTALLATIONS OR IMPROVEMENTS HAVE BEEN LOCATED EXCEPT AS SHOWN. IF LOCATION OF EASEMENTS OR -RIGHT OF -WAY OF RECORD, OTHER THAN THOSE ODPRECORD PLATS IS REQUIRED, THIS INFORMATION MUST BE FURNIS!IED TO THE SURVEYOR AND MAPPER, PER FLORIDA STATUTES RULE 61G17 - 6.0031(4)(E). THE TERM CERTIFIED AS USED IN THIS STATEMENT IS FOR THE EXCLUSIVE USE OF THE PARTIES LISTED ON THIS SURVEY. IT IS ALSO UNDERSTOOD To BE THE PROFESSIONAL OPINION OF THIS SURVEYOR AND THE FIRM, FROM WHICH IS FORMULATED ON HIS BEST KNOWLEDGE, INFORMATION AND BELIEF, AND AS SUCH DOES NOT CONSTITUTE A GUARANTEE OR WARRANTY, EITHER EXPRESSED OR IMPLIED. FURTHERMORE, THIS SURVEYOR AND FIRM, DOES NOT ASSUME RE PONSIBILITY AND SHALL NOT BE LIABLE FOR CLAIMS ARISING FROM ERRONEOUS OR INCORRECT INFORMATION FURNISHED BY THE OWNER, LENDER, OR OWNERS CONTRACTORS OR OTHERS, WHICH IS USED ASA BASIS tO FORMULATE THIS SURVEYORS OPINION. ADDITIONS OR DELETIONS TO THESE SURVEY MAPS OR REPORTS BY OTHER THAN THE SIGNING PARTY IS PROHIBITED WITHOUT WRITTEN CONSENT OF THE SIGNING PARTY PER FLORIDA STATUTES .RULE 61G17 - 6.003(2)(E): RE -USE OF THIS SURVEY POR PURPOSES OTHER THAN WHICH IT WAS INTENDED, WITHOUT WRITTEN CONSENT FROM THE ENTITY IN WHICH IT WAS PREPARED FOR, WILL BE AT THE RE -USERS SOLE RISK AND - WITHOUT LIABILITY TO THE SIGNING SURVEYOR OR ITS FIRM. NOTHING HEREIN SHALL BE CONSTRUED TO GIVE ANY RIGHTS OR BENEFITS TO ANYONE OTHER THAN THOSE WHOM. THE SURVEY WAS PREPARED FOR. THIS MAP CONSISTS OF 2 SHEETS. WHEN MU1 T1PLE SHEETS COMPRISE THE PLAT OR MAP, NO SINGLE SHEET SHALL BE CONSIDERED FULL AND COMPLETE WITHOUT THE OTHERS. _ . THIS SURVEY AS SHOWN HEREON CONFORMS -TO THE MINIMUM TECHNICAL STAMDARDS AS SET FORTH BY THE FLORIDA BOARD OF PROFESSIONAL SURVEYORS. AND MAPPERS PER CHAPTER 61 G17-6, FLORIDA ADMINISTRATIVE CODE PURSUANT TO SECTION 472.027,; FLORIDA STATUTES, EFFECTIVE JULY I, 1996. 2) DIMENSIONS ARE SHOWN IN FEET 4D DECIMALS THEREOF. 3) ELEVATIONS (IF SHOWN) ARE BASEL] UPON "CITY OF EDGEWATER, FLORIDA BENCH MARKS" NOVO 1929 DATUM. 4) THE SURVEY MAP AND REPORT IS NEITHER FULL NOR COMPLETE WITHOUT THE OTHER. 5) THIS SITE APPEARS TO BE IN FLOOD ZONE "X" ACCORDING TO THE FEDERAL EMERGENCY MANAGEMENT - AGENCY FLOOD INSURANCE RATE MAP COMMUNITY PANEL # 12127CO685 G WITH AN EFFECTIVE DATE OF 4-15-02 WITH A PUBLISHED BASE FLOOD ELEVATION OF N/A. - 6) PROPOSED, FINISHED FLOOR ELEVATIONS, BUILDING SETBACKS, BUILDING DIMENSIONS, AND BUILDING LAYOUTS AS SHOWN AND FIELD STAKED, TO BE VERIFIED BY CONTRACTOR / DEVELOPER FOR COMPLIANCE AND ACCURACY PRIOR TO CONSTRL CTION. - - LEGAL DESCRIPTION AS PROVIDED BY CLIENT: LOT.2117 & 2118, BLOCK 123, FLORIDA SHORES # 3 PER MAP BOOK 23 PAGE 83, PUBLIC RECORDS OF VOLUSIA COUNTY; FLORIDA. THIS PLAT OF SURVEY IS PREPARED FOR THE SOLE AND EXCLUSIVE BENEFIT OF THE ENTITIES AND OR INDIVIDUALS LISTED BELOW FOR THE MOST CURRENT DATE AND SHALL NOT BE RELIED UPON BY ANYOTHER ENTITY OR INDIVIDUAL WHOMESOEVER ,• i PREPARED FOR: SURVEYORS . CERTIFICATE MATTHEW D MORRIS i . HOLIDAY BUILDERS, INC - UNLESS IT BEARS THE SIGNATURE AND H.B.I. TITLE COMPANY - ORIGINAL RAISED SEAL OF A FLORIDA - CHICAGO TITLE INSURANCE COMPANY LICENSED SURVEYOR AM MAPPER, THIS COMMONWEALTH LAND TITLE INSURANCE COMPANY MAPIREPORT IS FOR INFORMATIONAL STEWART TITLE GUARANTY COMPANY, PURPOSES ONLY AND NOT VALID SHELTER MORTGAGE 1 E -VID M MILLEN P.S.M. # 6378 . COPYRIGHT m 2004-2006 MGMILLEN LAND SURVEYING, INC. . I SBEET 2 OF 2 17th St Umbrella Tree DrTravelers Palm DrSabal Palm DrVictory Palm Dr16th St 1630 1705 1629 1625 1621 1615 1603 1630 1626 1622 1610 1604 1627 1625 1621 1615 1611 1607 1603 1704 1626 1624 1614 1610 1604 1707 1703 1629 1625 1621 1615 1607 1603 1632 1618 1614 1604 1705 1629 1621 1617 1613 1609 1603 1628 1614 1708 17071704 17031700 1630 1629 1626 1625 1622 1621 1614 1615 16111610 16071606 16031602 1710 1611 This map is for illustrative purposes only. The data represented is provided as a public service for general information and should not be used for legal, engineering, or surveying purposes. The City of Edgewater makes no claims, representations, or warranties, expressed or implied, concerning the validity (expressed or implied), the reliability, or accuracy of the GIS data and GIS map products furnished by the City. The burden for determining accuracy, completeness, timeliness, merchantability and fitness for or the appropriateness for use rests solely on the user of the map. The City of Edgewater disclaims any liability associated with the use or misuse of this map. Date: 7/15/2020 . Subject Property Existing Easement 2020-R-19 – 1625 Umbrella Tree Dr Vacate 25 Foot Drainage Easement City of Edgewater Legislation Text 104 N. Riverside Drive Edgewater, FL 32132 File #:2020-R-21,Version:1 COUNCIL AGENDA ITEM SUBJECT: Resolution No. 2020-R-21 Fees/Rates DEPARTMENT: City Clerk/Paralegal SUMMARY: In September 2019,Council adopted Resolution #2019-R-09 which incorporated annual modifications/changes to various fees/costs,etc.relating to the Code of Ordinances,Land Development Code and various administrative costs/fees. In December 2019 Council approved Resolution No. 2019-R-26 which modified the solid waste costs/fees. Resolution No.2020-R-21 is the current update to our schedule of fees/fines with an effective date of October 1, 2020. BUDGETED ITEM:☐ Yes ☐ No ☒ Not Applicable BUDGET AMENDMENT REQUIRED:☐ Yes ☐ No ☒ Not Applicable RECOMMENDED ACTION: Motion to approve Resolution #2020-R-21 City of Edgewater Printed on 7/23/2020Page 1 of 1 powered by Legistar™ 1 Resolution #2020-R-21 RESOLUTION NO. 2020-R-21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA, MODIFYING THE SCHEDULE OF FINES, FEES, COSTS AND/OR PENALTIES AND VARIOUS ADMINISTRATIVE FEES RELATING TO THE CITY OF EDGEWATER CODE OF ORDINANCES FOR SOLID WASTE; REPEALING RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND APPLICABILITY AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Edgewater, Florida, has made the following determinations: 1. On December 2, 2019, Council adopted Resolution No. 2019-R-26 was the most recent incorporation of annual modifications to various fees/costs, surcharges and administrative costs/fees relating to the Code of Ordinances, Land Development Code and various administrative costs/fees. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Edgewater, Florida: Section 1. Modifying the Schedule of Fines, Penalties, Costs and Various Fees. Pursuant to the Code of Ordinances and Land Development Code, the schedule of fines, fees, costs and/or penalties and administrative fees as set forth in Exhibit “A”, attached hereto and incorporated by reference, is hereby established/modified and restated. Section 2. Conflicting Provisions. All resolutions or parts of resolutions in conflict are hereby repealed. Section 3. Severability and Applicability. If any portion of this resolution is for any reason held or declared to be unconstitutional, inoperative, or void, such holding shall not affect the remaining portions of this resolution. If this resolution or any provisions thereof shall be held to be inapplicable to any person, property, or circumstances, such holding shall not affect 2 Resolution #2020-R-21 its applicability to any other person, property, or circumstance. Section 4. Adoption and Effective Date. The effective date of this Resolution shall be October 1, 2020. After Motion to approve ______________________________________ with Second by _____________________________________ the vote on this Resolution was as follows: AYE NAY Mayor Mike Thomas Councilwoman Christine Power Councilwoman Kimberly Yaney Councilwoman Megan O’Keefe Councilman Gary Conroy PASSED AND DULY ADOPTED this ______ day of __________________, 2020. ATTEST: CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA By: Robin L. Matusick, CMC Mike Thomas City Clerk/Paralegal Mayor For the use and reliance only by the City of Edgewater, Florida. Approved as to form and legality by: Aaron R. Wolfe, Esquire City Attorney Doran, Sims, Wolfe, Ciocchetti & Yoon Approved by the City Council of the City of Edgewater at a meeting held on this _____ day of __________________, 2020 under Agenda Item No. 8____. 3 Resolution #2020-R-21 CHAPTER 1 (GENERAL PROVISIONS) EXHIBIT “A” SECTION 1-8 - (GENERAL PENALTY; CONTINUING VIOLATIONS) CITY OF EDGEWATER SCHEDULE OF FINES, FEES, COSTS AND/OR PENALTIES THE FOLLOWING CAPTION RELATES TO ALL CITATIONS ISSUED BY THE CITY OF EDGEWATER POLICE DEPARTMENT, ANIMAL CONTROL OFFICE OR OTHER ASSOCIATED CITY DEPARTMENT AUTHORIZED TO ISSUE CITATIONS: The amounts shown in this Schedule include additional costs pursuant to Chapter 938, Florida Statutes ($3.00 Teen Court)  If there is a conflict between the amount established by this and the amount shown on the Notice to Appear, the lesser amount shall control.  The fine for any City Code or Ordinance violation not specifically listed shall be classified as a Class I offense and shall result in the applicable civil fine thereto.  Add to all fines, fees, costs and/or penalties as shown, the following: Add additional $15.00 to the amount shown if paid late, but before a capias issues. Add additional $25.00 to the amount shown if paid after a capias issues. Add additional $80.50 to the amount shown if paid after a capias is served.  Clerk of Court – Associated Fees/Court Costs All citations that are not paid directly to the City of Edgewater prior to the citation being delivered to the Clerk of Court for processing, may be charged an additional court costs charged by the Clerk of Court. Charges as follows: o An additional ten dollars ($10.00) above the citation amount, as may be amended by the Clerk of Court from time to time (charged to the City of Edgewater for Clerk of Court processing), and o An additional ten percent (10%) above the citation amount (Clerk’s fee), as may be amended by the Clerk of Court. Pursuant to the City of Edgewater Code of Ordinances, Section 10-348 (Classification of Violations and a Schedule of Civil Fines, Penalties and/or Costs) of Chapter 10 (Health, Sanitation, Property Maintenance and Code Enforcement), the following is hereby established in the following schedule. Any violation of any of the following provisions shall be classified and shall carry the corresponding civil fine as listed herein. Any offense that is not specified shall be classified as a Class I offense and shall result in the applicable civil fine thereto. 4 Resolution #2020-R-21 Classification of Violations and Civil Fines The following classifications of violations and corresponding civil fines shall be as follows: Classification First Offense Each Repeat Offense Class I $ 75.00 $ 150.00 Class II $ 150.00 $ 300.00 Class III Class IV $ 300.00 Mandatory Court Appearance $ 500.00 SCHEDULE OF CIVIL FINES Table I Code of Ordinances Chapter and/or Section Statutory Reference Title Classification/ Fines and Costs Issuing Authority Chapter 3 Advertising Signs I CO/PD Chapter 4 Alcoholic Beverages, except I PD 4-2 §562.14 Sale only from licensed premises (Unlawful sale of alcoholic beverages) II PD 4-4 §877.03 §856.011 Improper conduct upon licensed premises (Disorderly II PD 4-5 §562.14 Hours of sale (Alcoholic beverages) II PD 4-8 Closing restrictions II PD 4-9 Set-ups II PD 4-11(a) Possession of open containers in a public place II PD 4-11(b) §316.1936 Possession of open containers in vehicle II PD 7 Resolution #2020-R-21 Chapter 5 Animal Services, except I ACO/PD 5-4 Interfering with Animal Control Officer III ACO/PD 5-18 §828.08 Poisoning or Trapping of Animals III ACO/PD 5-19 §828.12 §828.13 Cruelty to Animals III ACO/PD 5-60 Dangerous Dogs III ACO/PD Unprovoked biting, attacking or wounding of a domestic animal Destruction or loss of property IV IV ACO/PD Chapter 6 Boats, Docks and Waterways, except I PD 6-31 §327.53 Marine sanitation II PD Chapter 7 Building and Construction, Fire Safety, except I Or twice the amount of the building permit fee, whichever is greater Sections within the Code that identify a specific penalty which may be greater than fine II Chapter 10 Health, Sanitation, Property Maintenance and Code Enforcement except I 7 Resolution #2020-R-21 10-6 Abandoned airtight containers II CO/PD 10-7 §893.138 Public nuisance and criminal gang activity II CO/PD ARTICLE II. Sec. 10- 21 – 10- 28 Noise Pursuant to Sec. 10-28 Penalties and/or classification I CO/PD 10-40 Littering public property and waterways II CO/PD 10-41 Property of another II CO/PD 10-169 Unsafe Structure II CO/PD 10-172 Unlawful Structure II CO/PD 10-173 Prohibited occupancy II CO/PD 10-209 Defacement of property II CO/PD 10-322 Electrical System Hazards II CO/PD Chapter 11 Business Tax Receipts and Business Regulations II 11-2 License required; issuance (Doing business without occupational license) II CO/PD 11-27 §538.04 Pawnbrokers, secondhand dealers - Records of transactions of pawnbrokers III CO/PD 11-63 Registration - Required (Peddlers/solicitors/itinerant merchants, permit required) III CO/PD 11-69 Loud noises and speaking devices (Sale by use of vehicle/noise in right-of-way) III CO/PD Chapter 12 Offenses and Miscellaneous Provisions I PD 12-6 Synthetic alternative drugs prohibited III CO/PD 7 Resolution #2020-R-21 12-88 Sexual offenders and sexual predators residence prohibition; exceptions; penalties; violation III PD 12-89 Property owner prohibited from renting real property to certain sexual offenders and sexual predators III CO/PD Chapter 12.5 Parks and Recreation I CO/PD Chapter 15 Streets and Sidewalks, except I 15-2 §316.2035 §316.2045 Display or storage of goods restricted (Obstructing street or sidewalk) II CO/PD 15-5 Excavations in streets - Permit required II CO/PD 15-6 Public Protection II CO/PD Chapter 17 Traffic, except I PD 17-42 §316.1955 §316.1957 §316.1958 §316.1959 Handicap parking II PD Chapter 19 Utilities and Services, except Environmental Services Designee (“ESD”) I CO/PD/ESD 19-4 Unlawful connections III CO/PD/ESD 19-19 Special provisions for temporary metering II CO/PD/ESD 19-22 Tampering with meters, tap, etc., unlawful III CO/PD/ESD 19-25.1 Cross Connections- Requirements II CO/PD/ESD 19-33 Unauthorized connections prohibited III CO/PD/ESD 19-37 Making or maintaining connections for disposal of certain substances prohibited II CO/PD/ESD 19-38 Acts or deposits of substances which impair, obstruct sewer flow prohibited II CO/PD/ESD 19-41 General discharge prohibitions II CO/PD/ESD 19-45 Specific pollutant limitations II CO/PD/ESD 19-63 Preparation of trash I CO/PD/ESD 19-66 Builders, building contractors and privately employed tree trimmers and tree surgeons II CO/PD/ESD 19-67 Transporting and disposing of solid waste II CO/PD/ESD The Sections listed below relating to misuse of potable, well or reclaimed/reuse water by any person who does not contest a citation shall be fined the following: 1st Offense Warning Notice 2nd Offense Class I 3rd Offense Class II 4th Offense Class III 5th Offense Mandatory Court Appearance 19-93 Landscape irrigation schedules See list above CO/PD/ESD 19-94 General restrictions on water use See list above CO/PD/ESD 19-123 Required use of reclaimed water system See list above CO/PD/ESD 19-124 Limitations on use of reclaimed water See list above CO/PD/ESD 19-126 Ownership and maintenance of reclaimed water system See list above CO/PD/ESD 19-127 Prohibited activities and biennial inspections See list above CO/PD/ESD Chapter 19.5 Vehicles for Hire, except I CO/PD/ESD 19.5-6 Business Tax Receipt required for business II CO/PD/ESD 19.5-12 Public liability insurance required II CO/PD/ESD 19.5-26 Issuance and contents of permits II PD Chapter 21 Land Development Code I CO Article III Permitted, Conditional, Accessory and Prohibited Uses, except I CO 21-37.01 thru 21-37.08 Code specific Minimum civil fine of class I CO Article IV Resource Protection Standards, except I CO 21-41.03 Permit required (Wetland alteration) III CO Article V Site Design Criteria, except I CO 21-53.02 Stormwater Management Requirements, Permit Authority II CO 21-55.02 Tree Protection Requirements, Tree Removal Permit required II CO Article VI Sign Regulations I CO Article IX Applications Procedure I CO 21-102 Mining Permits Only III CO Article X Reserved Article XII Telecommunication Towers I CO Article XIII Subdivisions I CO Article XIV Historic Preservation II CO Article XVI Fire and Hazard Prevention I CO Article XVII Indian River Boulevard Corridor Design Regulations I CO Article XIX Adult Entertainment I CO/PD Article XX Ridgewood Avenue Corridor Design Regulations I CO SECTION 1-9 - (ADDITIONAL COURT COST FOR LAW ENFORCEMENT EDUCATION) Section 1-9(a): Court Costs pursuant to Section 318.18(11)(b), Florida Statutes: $3.00 Criminal Justice Education pursuant to Section 938.15, Florida Statutes: $2.00 Section 2-6 Dishonored check policy $30.00 or 5% whichever is greater CHAPTER 5 (ANIMAL SERVICES) SCHEDULE OF FEES AND CIVIL PENALTIES FEES Section 5-21. Disposition of dead animals $20.00 Section 5-31. License/Tag Required (a) Fee – per calendar year $12.50 Pro-rated for first time purchaser after July 1st $ 7.50 (1) Sterilized animal $12.50 (2) Unsterilized animal $22.50 (b) Duplicate tag $ 7.50 (c) Administrative fee $ 2.50 Section 5-36. Breeding and Kennels Annual Breeder Permit Fee with required Inspection $150.00 Additional re-inspection Breeder facility fee $ 50.00 Section 5-41. Disposition of impounded animals Initial intake, registration, etc.: Each additional day: $35.00 – 1st day fee $15.00/per day Surcharge for unlicensed animals $10.00 Section 5-60(e). Dangerous animal registration (a) Sterilized animal $100.00 (b) Unsterilized animal $150.00 Section 5-70(h): Animal Control Surcharge pursuant to Section 828.27(4)(b), $5.00 Florida Statutes. ANIMAL CONTROL - MISCELLANEOUS FEES Emergency Call-Out Fee - 31.60 per hour (minimum call-out of 3 hrs) Fee is for emergency call-out after normal business hours for an animal control officer to respond to a call. Return to Owner Fee’s (Fee assessed for animals returned to owner prior to being impounded) (a) Licensed $10.00 (b) Unlicensed $20.00 ANIMAL SHELTER – MISCELLANEOUS FEES The Animal Shelter is currently being operated by a contracted veterinarian. In the event the City resumes operation of the Shelter, these fees will take effect. Adoption Fee: Cat $60.00 *base charge Dog $60.00 *base charge * The base charge may be increased or decreased based on shelter staff’s evaluation of animal and/or other veterinary and associated expenses. Animal Microchipping Fee (including National registration) $30.00 base charge Boarding Charges: Initial intake, registration, etc.: $35.00 – 1st day fee Each additional day: $15.00/per day CHAPTER 10 (HEALTH, SANITATION, PROPERTY MAINTENANCE AND CODE ENFORCEMENT) Section 10-97. Lien Against Property Section 10-97(d): Lien Inquiry/Reports: $42.00/parcel Note: Lien Reductions/Modifications Pursuant to Section 10-347(c) the city manager or his/her designee may reduce any fine impose however, said reduction shall not be less than the costs and expenses incurred by the city plus a 10% administrative fee. Only the City Council may reduce said fees below the cost and expenses incurred by the City. Article VIII. Vehicles Section 10-114: Same – Restoration & Permits – For Residential Properties Application fee: $50.00 Restoration permit: $25.00 annual renewal ARTICLE XXVII. Code Compliance Process Section 10-347. Administrative fines and fees. Code Enforcement reimbursement fees shall be equal to cost for the city to provide services plus administrative fees and any additional fines or fees assessed by the Board. Administrative fee shall be $30.00. CHAPTER 11 (BUSINESS TAX RECEIPTS AND BUSINESS REGULATIONS) ARTICLE I. In General Section 11-9.1. Re-inspection Fees 1st re-inspection fee $ 55.00 2nd re-inspection and subsequent re-inspection fee $110.00 On-site re-inspection not required by a code enforcement officer $ 0.00 ARTICLE IV. Peddlers, Solicitors, Canvassers and Itinerant Merchants Section 11-66.Fee Application Fee $30.00 Itinerant Merchant and/or Solicitors Permit - Background check - City utilizes an outside source and applicant shall be charged the current cost that is charged to the city CHAPTER 12 (OFFENSES AND MISCELLANEOUS PROVISIONS) ARTICLE II GARAGE SALES Section 12-44. License and fees Garage/Yard Sale Permit Fees $ 5.00 per request, maximum of four per year per location (if obtained in person at City Hall) $0.00 – no charge if obtained on-line $25.00 per HOA or managed property, maximum of one per year $10.00 If permit is obtained after the Garage/Yard Sale for residential properties and $50.00 for HOA properties ARTICLE III. FALSE ALARMS Section 12-62. Alarm Permit Required $50.00 Section 12-66. False Alarms - Service Charges Police Department - 1st False Alarm - (in excess of 3 in any 6 month period) $50.00 2nd False Alarm - (in excess of 3 in any 6 month period) $75.00 3rd False Alarm - (for the 3rd & each successive false alarm in excess of 3 in any 6 month period) $100.00 Fire/Rescue Services 1st False Alarm - (in excess of 3 in any 6 month period) $125.00 2nd False Alarm - (in excess of 3 in any 6 month period) $150.00 3rd False Alarm - (for the 3rd & each successive false alarm in excess of 3 in any 6 month period) $200.00 THIS PORTION OF THE PAGE INTENTIONALLY LEFT BLANK CHAPTER 19 (UTILITIES AND SERVICES) SCHEDULE OF COSTS/FEES Section 19-2. Utility deposit, service charge and transfer fee: There is a minimum monthly base charge for water, sewer, reclaimed (if available), solid waste and stormwater whether the residence or building is occupied or vacant based on services available at that location. To establish service you must provide a valid driver’s license or a valid Florida Identification Card, social security number and one of the following: lease, deed or final settlement statement. If a social security number is not provided and no previous credit history with the City then the deposit is the maximum amount allowed. If the deed or final settlement is provided by the seller of the property, the buyer will be charged the maximum deposit and service charge. If the buyer provides a valid driver’s license or a valid Florida Identification Card and social security number this will be used to determine the amount of the deposit for the new owner. It is the policy of the City to require a deposit for water, and sewer service as follows: Residential Water & Sewer Service Deposits are based on credit score as verified by the “On-Line Utility Exchange”: Green Yellow Red W - $0.00 $50.00 $100.00 S - $0.00 $50.00 $100.00 Definitions of green light, yellow light and red light are listed below: Green Light – standard deposit waived. Based on the information provided, the applicant has a good credit score and poses low credit risk. Yellow Light - deposit required. Based on the information provided, the applicant has an average credit score and poses moderate credit risk. Red Light – maximum deposit required. Based on the information provided, the applicant has a poor credit score or exchange hits and poses high credit risk. Non-Residential Water Service The security deposit for water accounts based on the various meter sizes offered is as follows: 3/4” $50.00 1” $75.00 1-1/2” $100.00 2” $150.00 3” $300.00 4” $500.00 Non-Residential Wastewater (Sewer) Service The security deposit for wastewater accounts based on the various meter sizes offered is as follows: 3/4” $50.00 1” $75.00 1-1/2” $125.00 2” $200.00 3” $400.00 4” $650.00 In the event only wastewater service is furnished by the City and no water services, the deposit for the account will be determined by property use and the size of the meter typically used for that property classification. Additional Deposits In the event the utility service is disconnected 2 or more times for non-payment or has received 2 or more returned checks within a 12 month period, or insufficient utility credit score, the City will require a deposit(s) as outlined above. Deposit Payments Residential Accounts Owner occupied locations may be billed for the deposit(s) and will have 10 days to pay said deposit(s). If the customer does not pay the deposit(s) within the 10 day period, utility services will be subject to disconnection. Tenant occupied locations are required to pay deposit in full at the time the account is established. An applicant for city water and sewer services will not be required to make a deposit when the applicant meets one of the following conditions: 1) Has an existing account with good credit standing with the City. Discontinuance of service for non-payment on an existing account will be treated as new applicants. 2) Any new customer establishing services will have their credit checked with their social security number as verified by the “On-Line Utility Exchange” or any other provider of similar services. The City will perform one credit check for each new account opened. Based on the results, the customer may or may not be required to pay a deposit. The City will not transfer a deposit from one individual to another individual. Transfers of deposit(s) from one address to another address for the same individual will be made provided the account balance at the active service location is in a current status (outstanding balance is zero). If a customer transfers his or her deposit to an account within the system, the final bill on the old account, if delinquent, will be transferred to the current account for collection and the current account will then become subject to collections and disconnection procedures. Customers that are continuously delinquent are subject to an update of their deposit requirements. Non-Residential Accounts 1) The customer is required to pay the full deposit at the time the account is being established. 2) Failure to comply with this requirement will result in discontinuance of service. Refund of Deposits The City will credit the deposit to the customer’s account when: 1. Residential accounts - The customer has had no delinquencies nor been disconnected for non-payment in the previous 36 months; 2. Tenant accounts – deposits will be held until the account is closed; 3. Commercial accounts – deposits are held until the account is closed. The deposits are refundable only to the customer whose name appears thereon. Residential and Non-Residential Customer Deposit Deposits are kept in a non-interest bearing account. Records of Deposit The City will keep records to show:  Name and address  Social Security / Federal Employer Identification Number  Email Account  Phone Number  Amount and date of deposit  Each transaction concerning deposit The City will issue a receipt of deposit to each applicant from whom a deposit is received. A record of each unclaimed deposit will be maintained and the City will make a reasonable effort to return the deposit. Section 19-6. Payment of bills; service charges: The owner of each property shall be responsible for the payment of all minimum base charges relating to utilities and services provided or available whether the residence or building is occupied or vacant regardless of whether the city has contracted with the owner’s tenant at the owner’s request. These base charges shall include water, sewer, reclaimed w a t e r (if available), solid waste and stormwater based on services provided and/or available at that location. Additional Postage Any additional postage charges incurred by the city (for International mailing of utility bills, returned mail, etc.) will be billed to the customer account. Water Rates - Monthly Base Charges by Meter Size Meter Size ¾” $ 13.92 $ 14.76 1” $ 34.83 $ 36.92 1 ¼” $ 48.76 $ 51.69 1 ½” $ 69.65 $ 73.83 2” $ 111.45 $ 118.14 3” $ 222.88 $ 236.25 4” $ 348.26 $ 369.16 6” $ 696.85 $ 738.66 8” $1,114.43 $1,181.30 Per Equivalent Residential Unit (ERU): $10.64 $ 11.28 Tiered Usage Charges Tier 1 Tier 2 Tier 3 Tier 4 ¾” 0 – 2,000 2,001 – 5,000 5,001 – 10,000 10,0001 + 1” 0 – 5,000 5,001 – 13,000 13,001 – 25,000 25,0001 + 1 ¼” 0 – 7,000 7,001 – 18,000 18,001 – 35,000 35,001 + 1 ½” 0 – 10,000 10,001 – 25,000 25,001 – 50,000 50,0001 + 2” 0 – 16,000 16,001 – 40,000 40,001 – 80,000 80,0001 + 3” 0 – 32,000 32,001 – 80,000 80,001 – 160,000 160,0001 + 4” 0 – 50,000 50,001 – 125,000 125,001 – 250,000 250,0001 + 6” 0 – 100,000 100,001 – 250,000 250,001 – 500,000 500,0001 + 8” 0 – 160,000 160,001 – 400,000 400,001 – 800,000 800,0001 + Master-Metered Per Dwelling Unit 0 – 2,000 2,001 – 5,000 5,001 – 10,000 10,0001 + Rate per 1,000 Gallons $2.34 2.48 $7.78 8.25 $9.74 10.32 $12.16 12.89 Charges outside the City shall be in an amount equal to the equivalent charge for a corresponding connection inside the City limits plus a twenty-five percent (25%) surcharge or as allowed by applicable State Statutes, whichever is greater. Single family residential accounts established prior to October 1, 2013 that have a meter size greater than ¾” will be billed at the ¾” meter size monthly base charge and tiered rates. County and City Interlocal Water and Wastewater Agreement Pursuant to an Interlocal Water and Wastewater Agreement executed on October 26, 1999, the Master-Metered City provides wholesale water service to the County with the County providing wholesale wastewater service to the City. Rates to be charged are pursuant to the Agreement and/or subsequent amendments. Section 19-12. Water impact fees and connection charges: See Section 21-325.07 for amounts specified for various water connection fees. Section 19-17. Extraordinary service calls and miscellaneous fees Extraordinary service calls: Extraordinary service calls outside of regular maintenance. The following fees shall apply: Meter bench/field test: $ 60.00 Meter Relocation $100.00 Service calls resulting in customer neglect or misuse (grease) $ 75.00 Restoration from termination of service for potable and/or reclaimed water: during normal working hours $ 35.00 after hours and weekends/holidays $100.00 Miscellaneous fees: Service charge to establish account or transfer of services $ 35.00 Payment plan administration: $ 35.00 Service charge for all other miscellaneous services: $ 35.00 Section 19-19. Special Provisions for temporary metering. Fire Hydrant Meter Deposit: $500.00 $600.00 Section 19-25. Cross-connection – General policy: Backflow Device Testing/Bacteriological Testing: The required commercial backflow device testing shall be conducted by the City at required intervals as determined by the Director of Environmental Services or their designee based on the degree of hazard for a fee of fifty dollars ($50.00) per inspection and billed on the utility bill. When it is found that a cross connection exists that has been created by the customer, said customer shall be responsible for the cost of bacteriological testing required to clear the potable water lines for service. Each test shall be $50.00 for testing by City Laboratory or actual costs for outside laboratory testing. In addition, any water used for flushing the water lines contaminated will be billed at the lowest tier rate and charged to the responsible party of customer. Section 19-34. Connection Charge: Wastewater Connection Charge: $175.00 Section 19-35. Wastewater utility service fees: Sewer Rates - Monthly Base Charges by Meter Size Meter Size ¾” $ 20.20 $ 21.41 1” $ 50.52 $ 53.55 1 ¼” $ 70.82 $ 75.07 1 ½” $ 101.04 $ 107.10 2” $ 161.68 $ 171.38 3” $ 323.32 $ 342.72 4” $ 505.19 $ 535.50 6” $1,010.39 $1,071.01 8” $1.616.62 $1,713.62 Per Equivalent Residential Unit (ERU): $15.16 $ 16.07 Usage Charges (in 1,000 gallons) all Customers: Consumption All Use Rate $7.95 $ 8.43 Charges outside the City limits shall be in an amount equal to the equivalent charge for a corresponding connection inside the City limits plus a twenty-five percent (25%) surcharge or as allowed by applicable State Statutes, whichever is greater. Single family residential accounts established prior to October 1, 2013 that have a meter size greater than ¾” will be billed at the ¾” meter size monthly base charge and tiered rates. Master-Metered Section 19-50. Fees. Industrial Pretreatment Program Industrial Pretreatment Program Initial Permit Fee: $50.00 Industrial Pretreatment Program Annual Permit Fee: $25.00 (includes annual inspection) Industrial Pretreatment Program: Inspection Fees: $25.00 (per inspection) Section 19-60. Solid Waste uUtility fees. A. Residential Refuse Services: all residential services include single family and multi-family residence; multiple dwelling; trailer park and mobile home park and shall be charged the following: Charges will be $ 29.04 $25.41 per month or $ 348.48 $304.92 annually for collection and disposal per unit. In addition to the fees listed above, each location that has more than three (3) cans the one City issued cart or garbage can for pickup shall be charged an additional $5.00 per can. Exorbitant amounts of solid waste that exceeds normal or routine pickup quantities not placed in approved containers may be charged for this additional pickup and disposal and will be added to the monthly bill. B. Non-Residential Refuse Services: non-residential services include all types of business, commercial and professional establishments and shall be charged the following: Charges will be $32.95 $28.83per month for collection and disposal per unit. In addition to the fees listed above, each location that has more than three (3) cans the one City issued cart or garbage can for pickup shall be charged an additional $5.00 per can. C. Garbage Cans/Carts: One (1) roller cart up to 95-gallon capacity will be provided by the City. Upon account set-up, residential account holders shall have the option to choose the size of roller cart preferred. All residential accounts shall have the option to request a different size garbage cart one time within 12 months of account initiation, and once within every 24 month period after that at no charge. Additional requests to exchange the garbage cart will be charged a service fee of $35.00 for each subsequent exchange. A cart deposit of $50.00 will be charged to new accounts opened after the City has initially provided standardized garbage carts City-wide. This deposit shall be applied to the final bill or refunded if the garbage cart is found to be on premises and in good condition at the time of account closure. Additional roller carts can be purchased from the City for $50.00/each and subject to additional monthly charges for service as provided in this Section 19-60. Repairs to the cart for damage done by the resident will be charged for the cost of the repairs up to $50.00. D. C Recycling Rates: All recycling which includes, but is not limited to residential and commercial: $4.31 per month for collection and disposal per unit E. D Special Pickups: Special pickups of non-bundled yard trash will be assessed a $50.00 minimum charge for up to four (4) cubic yards. Each additional cubic yard will be charged $15.00. Exorbitant amounts of solid waste that exceeds normal or routine pickup quantities not placed in approved containers may be charged for this additional pickup and disposal and will be added to the monthly bill. Section 19-82/19-83. Stormwater utility fee/Schedule: Charges per EDU will be twelve dollars ($12.00) per month consists of a base fee of $6.52 per EDU applicable to all developed properties, plus an assessment fee of $5.48 per EDU applicable to all developed property. All non-residential property with site mitigation facilities will not pay the assessment fee. Section 19-97. Enforcement If there is a disconnection of reclaimed water service due to water conservation restrictions and/or violations, each customer will be assessed a thirty dollar ($30.00) re- connection fee for services. Section 19-130. Reclaimed water utility fees: Residential Commercial Base Rate $9.50 One acre or less $9.50/month Each additional acre or portion thereof is $9.50 additional/month of pervious acre or portion thereof Chapter 19 – Miscellaneous: a) Delinquency fee: A delinquency charge relating to the amount due for water, sewer, reclaimed, refuse and stormwater of five percent (5%) shall be charged if the customer has not paid the outstanding amount due within twenty (20) days of the billing date of said charges. Should there be a failure by the customer receiving services to not pay the bill in full for said services later than thirty (30) t hi rt y -f i ve (3 5) days from the billing date for said service, then said service customer shall be assessed an additional delinquency fee of thirty-five dollars ($35.00). If charges are not paid by the thirty-fifth (35th) day then services shall be terminated and shall will not be reconnected after discontinuance until all past due bills are fully paid, together with said delinquency charges for past due bills. At no time shall service be disconnected for a balance less than forty dollars ($40.00). b) Lock or Pull Meters: Accounts that are not paid 5 to 7 days after it has been turned off for non-payment, the City will either lock or pull those meters and an additional $35.00 service fee will be charged to the account. All past due fees and service fees will need to be paid in full before service is restored. This fee is non-waivable. c) Payment plans: At the discretion of the City a payment plan may be established for accounts that are currently disconnected or have a past due balance greater than four hundred dollars ($400.00). The monthly payment plan shall be for a period of no longer than six months and will be in addition to the normal monthly utility bill. There will be no waiver/reduction of the accrued delinquency charges and an additional administration fee of $35.00 will be charged for setting up and administering the payment plan. Upon establishment of the payment plan, agreement by the customer and receipt of the first payment then service can be restored. If a customer fails to complete the payment plan in full, the City shall be entitled to take all legal action permissible, including but not limited to, delivering the underlying utility lien to the county court for enforcement and/or forwarding this matter to a collection agency to secure payment. d) Payment plan on Reclaimed Water: Where reclaimed water is available to establish service you may initiate a payment plan of the connection charge of no more than 12 months with no interest. A minimum deposit of $200.00 is required and the balance will be added to your account as a recurring charge until paid off. The reclaimed monthly fee is billed once the reclaimed connection is made. e) Lien Settlement Fee Reductions/Modifications The City manager or his/her designee may reduce for extraordinary circumstances, any fee imposed pursuant to Chapter 19 however, said reduction shall not be less than the costs and expenses incurred by the city plus a 10% administrative fee. Only the City Council may reduce said fees below the cost and expenses incurred by the City. Annual Review/Increase: There will be an annual increase of all fees/rates listed herein for water rates and sewer fees with the increase based on City Council direction received on August 3, 2017 June 29, 2020. Based on the approved Rate Study presented by PRMG Raftelis. Description FY 19 21 FY 20 22 FY 21 23 FY 22 24 FY 23 25 Water 9.0% 6.0% 9.0% 6.0% 9.0% 4.0% 3.0% 3.0% Sewer 9.0% 6.0% 9.0% 6.0% 9.0% 4.0% 3.0% 3.0% Solid Waste 6.0% (12.5) 0% 6.0 1.5% 6.0 2% 3.0 2% Stormwater 10% 0 13.09 8.3% 8.0 7.7% 7.4 7.1% 6.9 1.7% Effective Date 10/01/2018 20 10/01/2019 21 10/01/2020 22 10/01/2021 23 10/01/2022 24 There will be an annual review of all fees. Annual increase will be based on the most current Rate Study or the CPI (Energy Index as of July). Said increase(s) will take effect on October 1, of each year. UTILITIES AND SERVICES - MISCELLANEOUS FEES WATER and SEWER Definition of ERU means equivalent residential unit (ERU). Per the City’s Comprehensive Plan, one ERU is equal to 204 gallons per day of water and 204 gallons per day of sewer service. Reserved Capacity per ERU Not connected within twelve (12) months of readiness to serve: Water $ 13.92 /month Sewer $ 20.20 /month Charges outside the City shall be in an amount equal to the equivalent charge for a corresponding connection inside the City limits plus a twenty-five percent (25%) surcharge or as allowed by applicable State Statutes, whichever is greater. CHAPTER 19.5 (VEHICLES FOR HIRE) ARTICLE II. DRIVER’S PERMIT Section 19.5-25. Investigation. $15.00 Section 19.5-26. Application and Fees. $30.00 Section 19-27. Duration, renewal of permits. $25.00 CHAPTER 21 (LAND DEVELOPMENT CODE) ARTICLE IX. Application Procedures Section 21-90.03 Application Fee Schedule DEVELOPMENT FEES PLANNING & ENGINEERING, APPROVALS & PERMITS APPLICATION FEES: Abandonment/Plat Vacation (Easement) $ 300.00 Abandonment/Plat Vacation (Right-of-way) $ 500.00 Annexation $ 200.00 Appeals $ 500.00 Comprehensive Plan Amendment Large Scale $ 300.00 Small Scale $ 200.00 Conditional Use Permit $ 250.00 De-annexation $2,500.00 Development of Regional Impact (DRI) – Application $2,000.00 DRI - Determination of Substantial Deviation $ 300.00 Mining Permits $ 200.00 Minor Replats/Lot Splits $ 100.00 Preliminary Record Plat and Construction Plan Approval Final Plat $ 250.00 Re-Plat $ 250.00 Preliminary Plat & Construction Plans $ 500.00 Site Plan Approval (minor-staff review only) $ 250.00 Site Plan Approval (major-P&Z/Council review) $ 500.00 Special Activity (Under 2,000 attendees) $ 100.00 per day Special Activity (Over 2,000 attendees) $ 200.00 per day Stormwater Plan Review $ 150.00 Street Name Change $ 175.00 Telecommunication Towers $ 250.00 Variance (administrative) $ 100.00 Variance (residential) $ 200.00 Variance (non-residential) $ 300.00 Vested Rights Determination $1,000.00 Wetland Alteration Permit $ 100.00 Zoning Agreement Amendment $ 500.00 Zoning Map Amendment Planned Unit Development (PUD) $ 500.00 Other $ 300.00 *Any additional charges required by the City relating to administration, building or permitting shall be borne by the applicant. These fees may include, but are not limited to: engineering, recording, legal, advertisements, surveying and arborist (if applicable). DEVELOPMENT FEES CONSTRUCTION PERMITS BUILDING PERMIT FEES Building valuations shall be as per the latest issued building valuation published in the Building Safety Journal by the International Code Council. Application Fee (non-refundable) Credited to permit at permit issuance. 1 &2 Family Residences $100.00 Mobile Homes $ 50.00 Commercial $400.00 TOTAL VALUATION FEE Minimum Building Permit Fee $50.00 Base fee (Up to $1,000.00 in value) Building Permit Fee with multiplier $50.00 Base fee plus Higher value of actual value or 0.0065 of valuation valuation based on current edition of Includes plan review fee of ICC Building Valuation Data Table. .0005 of valuation Valuation times Modifier. Example $100,000.00 x .0065 = $650 Plus $50.00 Base fee = $700.00 Door, window, garage door change out $50.00 Base fee plus $4.00 per additional unit Roofing $50.00 Base fee plus $1.30 per square Demolition Residential Home $150.00 Commercial Building $300.00 Interior demolition- nonstructural $ 50.00 Minor structures $ 50.00 Fence $ 50.00 Base fee plus 0.006 of valuation Mobile / Manufactured Home Placement (As regulated by Department of Highway Safety &Motor Vehicles) Hook, Set, and Tie Fee $275.00 (Sub Permits) Plumbing $ 55.00 Mechanical $ 55.00 Electrical $ 55.00 Swimming Pools - (Separate permit required for screen enclosure) Residential $200.00 Commercial $ 50.00 Base Fee Plus Relocated structures: For moving of any building or structure, the fee is as follows: Building less than 1,000 square feet .0065 of valuation 0.00 $20 Buildings over 1,000 square feet $400.00 Administrative Fees: Technology Surcharge - All Permit Types 10% of permit fee Re-inspection Fee: 1st re-inspection fee $40.00 2nd re-inspection fee $60.00 3rd and subsequent re-inspection fee $160.00 (As allowed per SS 553.80(2)c) After hours inspections $75.00 per hour When there is inspector availability 2-hour minimum weekdays 4-hour minimum weekends and holidays Review revised construction documents after permit issuance $50.00 minimum fee $ 7.50 per page Permit Extension $50.00 (Written request for extension must be made prior to expiring of permit) Temporary use permits: Stage/Platform/Bleacher/Tent $50.00 Temporary Certificate of Occupancy – (Limited to a maximum of 30 days) Residential $350.00 Commercial $500.00 Building Permit Surcharge Fee is 2.5% of the total building permit fees associated with the enforcement of the Florida Building Code and will be charged on all building permits, i.e., building, plumbing, electrical, mechanical, etc. with a minimum charge of $4.00. One and one- half percent of the fee is provided to the Department of Business and Professional Regulation (DBPR) and one percent of the fee is provided to the Florida Building Commission (FBC). F.S.553.721, F.S. 468.631. ELECTRICAL FEES Before a permit is issued for any electrical work or installation for which a permit is required, fees in accordance with the table below shall be paid. Minimum Electrical Permit Fee: $ 50.00 (For first $1,000.00 of Valuation) Electrical fee for new residential building permit $ 95.00 Per dwelling unit Minimum Electrical fee as part of a new commercial building permit $125.00 Electrical permits over $1,000.00 Valuation (New Additions, alterations, etc.) .007 times Valuation Swimming pool Residential $ 50.00 Commercial $ 95.00 Service change: Residential single phase $ 75.00 Commercial single phase up to 400 amps $ 95.00 Commercial three phase and above 400 amps $125.00 Tug/Temporary power $ 50.00 Sign $ 50.00 Clear and Grade Permit (Land clearing only) $ 100.00 FIRE PROTECTION PERMIT/INSPECTION FEES Building Construction $50.00 (New, additions, alterations, etc.) Pre-engineered hood system/other pre-engineered $75.00 Fire sprinkler system Base $ 20.00 Standpipe $ 10.00 each Head 1.00 each Fire alarm system Base $ 20.00 Pull station $ 5.00 each Detection device $ 5.00 each Notification device (Horn/strobes) $ 1.00 each All other suppression systems $ 75.00 OUTSIDE CONSULTING/INSPECTION Outside consulting may be required by the Fire Chief due to the complexity of the building/structure/complex. The local authority having jurisdiction will insure compliance with all Life Safety Codes and local ordinances. All applicable in-house Life Safety Plan review fees and Fire Protection Permit fees will also apply. Outside Inspection Base Fee Outside Inspection Fee $ 50.00 Actual Cost FIRE RE-INSPECTION FEES 1st re-inspection fee $ 40.00 2nd re-inspection fee $ 60.00 3rd and subsequent re-inspection fee $160.00 GAS PERMIT FEES Minimum Gas Permit Fee: $50.00 Natural gas systems: Base fee including one outlet $50.00 Each additional outlet $ 6.00 LP Gas systems: Base fee $60.00 Below ground tank $10.00 Each additional outlet $ 6.00 MECHANICAL PERMIT FEES Before a permit is issued for any mechanical work or installation for which a permit is required, a fee or fees, in accordance with the table below, shall be paid. Minimum Mechanical Permit Fee: $50.00 (For first $1,000.00 of contract value) Mechanical fee as part of new residential building permit $95.00 Per dwelling unit Miscellaneous Mechanical ALL STRUCTURES $50.00 Base fee plus .007 per thousand of Valuation Mechanical change-out (Residential) $66.00 Mechanical change-out (Commercial) Up to 5 Ton $66.00 Over 5 Ton $86.00 RIGHT-OF-WAY USE PERMIT $50.00 $25.00 re- inspection fee PLUMBING PERMIT FEES Before a permit is issued for any plumbing, sewer, or drainage work or installation for which a permit is required, a fee or fees, in accordance with the table below, shall be paid. Minimum Plumbing Permit fee $50.00 Plumbing fee as part of a new residential building permit $95.00 Per dwelling unit Plumbing fee as part of a new commercial building permit $125.00 All other plumbing permits $50.00 base fee (Additions, alterations, etc.) plus $7.00 per fixture Water heater change out: $50.00 Backflow preventer $50.00 Solar Energy systems Water heater $95.00 Pool heater $95.00 Automatic fire sprinkler system $50.00 connection to City water supply Standpipe connection to City water supply $50.00 SIGN PERMIT FEES Each application for a sign permit for a sign containing no electrical wiring or lighting shall be accompanied by a fee in the amount of twenty dollars ($20.00) for the first five (5) square feet, or fraction thereof, of the advertising display area of the sign and two dollars ($2.00) for each additional square foot, or fraction thereof, of such area. For a sign containing electrical wiring or lighting, there shall be an additional fee as required by the Edgewater Electrical Code. STORMWATER CONSTRUCTION/MODIFICATION PERMIT * $50.00 per unit for residential $250.00 or $50.00 per acre for commercial projects (whichever is greater) $25.00 re-inspection fee * This fee shall not apply to any new or existing construction that paid for a site plan/stormwater site plan review application fee or any other permit fee for construction of the same project. TREE REMOVAL PERMITS: SPECIMEN $25.00 per 1 & 2 family lots $75.00 per multi-family & non-residential HISTORIC $5.00/square inch PENALTIES Any person who commences any work on a building structure, fence, sign, driveway, electrical, gas, mechanical, stormwater or plumbing system before obtaining the necessary permits, shall be subject to a penalty of 200% of the usual permit fee in addition to the required permit fees. LIFE SAFETY PLAN REVIEW FEE When plan and associated documents require additional plan review by the authority having jurisdiction, the following fees shall be assessed: Building Construction $0.35 per $1,000 of valuation, Minimum $50.00 (New, additions, alterations, etc.) Fire alarm system $4.00 per $1,000 of valuation, Minimum $50.00 Fire sprinkler system $4.00 per $1,000 of valuation, Minimum $50.00 Fuel tank installation $4.00 per $1,000 of valuation, Minimum $50.00 Underground fuel tank $4.00 per $1,000 of valuation, Minimum $50.00 All other suppression systems $4.00 per $1,000 of valuation, minimum $50.00 *Engineering Fees shall be paid by the applicant *All Recording Fees shall be paid by the applicant *Any additional charges required by the City relating to administration, building or permitting shall be borne by the applicant. These fees may include, but are not limited to: engineering, recording, legal and surveying. OUTSIDE CONSULTING/REVIEW Outside consulting may be required, by the Fire Chief, because of the complexity on the plan submitted for review. The local authority having jurisdiction will insure compliance with all Life Safety Codes and local ordinances. All applicable in-house Life Safety Plan review fees and Fire Protection Permit fees will also apply. Outside Review Base Fee (shipping and processing cost) $50.00 Outside Review Actual Cost ARTICLE X. Boat Slip Allocation TYPE OF ALLOCATION FEE Excess Boat Slip Allocation Permit 1. Reservation and extension fee, per slip per year $100.00 2. Single family residence application fee, per slip $250.00 3. Multi-family residence application fee, per slip $1,000.00 4. Commercial boat slip application fee, per slip $1,000.00 Excess Boat Slip Annual Use Renewal Fee/Year 1. Single family residence, per slip $25.00 2. Multi-family residence, per slip $100.00 3. Commercial boat slips, per slip $250.00 ARTICLE XVI. Fire and Prevention – Section 21-230.03 Burn Permits $75.00 ARTICLE XVII. Development/Impact Fees 21-310.04 - Pedestrian System Development Fee Schedule PEDESTRIAN SYSTEM DEVELOPMENT FEE SCHEDULE Street/Roadway Classification Minimum Pedestrian/Sidewalk Width Development Fee Per Linear Foot Local 4 feet $16.00 Collector 5 feet $20.00 Arterial 6 feet $28.00 21-311.04 - Tree Relocation Fee Schedule and Replacement Tree Fee Schedule Determination of the bond amount and the tree replacement contribution shall be computed based upon the most current version of the Guide for Plant Appraisal, published by the International Society of Arboriculture. 21-311.05 - Payment in Lieu of Tree Replacement Payment shall be $5.00 per square inch of required mitigation in lieu of tree replacement. 21-320.03 Recreational Parks and Open Space Impact Fee Schedule RECREATIONAL PARKS AND OPEN SPACE IMPACT FEE SCHEDULE LAND USE TYPE FEE AMOUNT RESIDENTIAL Single Family Detached 2 Bedroom or less 3 Bedroom 4 Bedroom or more $ 571.84 $ 612.11 $ 757.09 Single Family Attached 2 Bedroom or less 3 Bedroom or more $ 378.55 $ 676.55 Multi-Family 2 Bedroom or less 3 Bedroom or more $ 434.92 $ 716.81 Mobile Home 1 Bedroom or less 2 Bedroom 3 Bedroom or more $ 298.01 $ 451.03 $ 636.27 Hotel or Motel Per Room $ 459.09 21-321.03 - Fire Protection and EMS Impact Fee Schedule FIRE PROTECTION AND EMS IMPACT FEE SCHEDULE Land Use Development Unit Calls/Unit Net Cost/Call Net Cost/Unit Single-Family/Mobile Home/Hotel Dwelling/Unit/ Room 0.200 $1,652.53 $330.51 Multi-Family Dwelling 0.087 $1,652.53 $143.77 R/V Park Pad Site 0.00 $1,652.53 0.00 Retail/Commercial 1,000 sq.ft. 0.146 $1,652.53 $241.27 Office/Institutional 1,000 sq.ft. 0.100 $1,652.53 $165.25 Industrial/Warehouse 1,000 sq.ft 0.007 $1,652.53 $ 11.57 21-322.03 - Police Impact Fee Schedule POLICE IMPACT FEE SCHEDULE Land Use Development Unit Functional Unit Net Cost Net Cost/Unit Single-Family/Detached * Dwelling 1.46 $92.32 $150.66 Single-Family/Attached Dwelling 1.08 $92.32 $111.45 Duplex/Apartment/ Condominium Dwelling 0.97 $92.32 $100.10 Mobile Home or R/V Park Pad Site 0.80 $92.32 $ 82.55 Hotel/Motel Room 2.21 $92.32 $228.06 Retail/Commercial 1,000 sq.ft. 3.25 $92.32 $335.38 Office/Institutional 1,000 sq.ft. 1.96 $92.32 $202.27 Industrial/Warehouse 1,000 sq.ft. 1.16 $92.32 $119.72 * Includes mobile homes on single lots. 21-323.03 - Transportation/Road Impact Fee Schedule TRANSPORTATION/ROAD IMPACT FEE SCHEDULE ITE Code Use Unit Trip Rate Trip Length % New Trips FEE PER unit (or) 1,000 s.f. Residential 210 Single Family DU 9.21 4.53 100.00 $1,426.17 220 Apartment DU 6.46 4.77 100.00 $1,053.97 230 Residential Condominium/Townhouse DU 5.94 3.45 100.00 $701.46 240 Mobile Home Park DU 4.86 3.32 100.00 $551.95 310 Hotel Rooms 8.72 4.78 72.65 $1,035.53 320 Motel Rooms 6.28 3.47 77.63 $577.48 620 Nursing Home Beds 2.65 2.00 88.50 $160.17 Office and Financial 610 Hospital 1,000 sf 15.78 3.92 81.60 $1,727.69 710 Office under 10,000 sf 1,000 sf 19.45 4.18 93.62 $2,602.02 710 Office over 10,000 sf 1,000 sf 12.72 4.04 94.35 $1,658.47 714 Corporate headquarters building 1,000 sf 7.72 3.37 93.00 $826.49 720 Medical Office 1,000 sf 36.48 3.72 87.70 $4,067.95 750 Office Park 1,000 sf 15.01 5.63 82.00 $2,367.76 760 Research Center 1,000 sf 7.11 4.77 87.00 $1,007.14 770 Business Park 1,000 sf 16.87 4.69 81.80 $2,212.37 911 Bank w/out Drive-through 1,000 sf 153.98 1.71 35.80 $3,219.60 912 Bank w/Drive-through 1,000 sf 291.04 1.83 51.52 $9,364.76 Industrial 110 Light Industry 1,000 sf 6.98 4.68 93.20 $1,039.78 130 Industrial Park 1,000 sf 8.26 4.99 92.00 $1,295.11 140 Manufacturing 1,000 sf 3.82 4.68 93.60 $571.06 150 Warehouse 1,000 sf 4.95 4.59 92.00 $717.14 151 Mini-Warehouse 1,000 sf 2.52 2.99 93.20 $240.02 Retail 812 Building Materials and Lumber Store 1,000 sf 32.88 4.16 69.80 $3,263.20 816 Hardware/Paint Store 1,000 sf 51.29 6.56 74.00 $8,504.85 820 Retail, less than 10,00 sf 1,000 sf 144.40 1.39 51.25 $3,505.39 820 Retail, 10,000 - 99,999 sf 1,000 sf 73.50 1.47 60.50 $2,237.32 820 Retail, 100,000 - 1,000,000 sf 1,000 sf 27.67 2.17 84.00 $1,722.18 820 Retail, Greater than 1,000,000 sf 1,000 sf 29.18 2.81 86.00 $2,407.73 831 Quality Restaurant 1,000 sf 95.63 2.22 77.80 $5,642.08 821 High-Turnover Restaurant 1,000 sf 148.84 2.11 75.35 $8,089.22 834 Fast Food Restaurant 1,000 sf 552.12 1.43 58.04 $15,708.53 CBC Sandwich Shop 1,000 sf 19.30 4.05 100.00 $2,674.51 836 Bar/Lounge/Drinking Place 1,000 sf 130.34 3.17 72.00 $10,177.50 837 Quick Lube Bays 41.69 2.56 71.13 $2,592.89 840 Auto Care/Detailing 1,000 sf 35.76 2.39 74.32 $2,169.54 841 New and Used Car Sales 1,000 sf 37.20 3.21 78.80 $3,215.15 847 Car Wash 1,000 sf 129.60 1.66 69.00 $5,066.84 849 Tire Store/Auto Repair Bays 30.55 2.09 70.70 $1,544.99 850 Supermarket 1,000 sf 112.18 1.67 53.00 $3,401.67 851 Convenience Store 1,000 sf 755.56 1.02 40.66 $10,727.68 853 Convenience Store w/Gas Pumps 1,000 sf 793.28 1.18 28.63 $9,169.39 Convenience Store w/Gas Pumps and Fast Food 1,000 sf 940.20 1.91 32.67 $20,027.14 862 Home Improvement Store 1,000 sf 38.13 3.09 50.00 $2,013.84 881 Pharmacy/Drugstore w/Drive Through 1,000 sf 89.89 1.74 41.33 $2,203.72 890 Furniture Store 1,000 sf 4.81 4.06 59.12 $395.00 Recreational General Recreation Parking Space 3.02 4.43 95.00 $434.17 411 City Park Parking Space 14.23 2.84 96.67 $1,334.59 412 Major Park Parking Space 2.11 4.05 100.00 $292.40 416 Campground/RV Park Space 3.90 4.55 77.00 $466.58 420 Marina Slip 2.97 5.77 94.67 $555.20 Major Sports Facility Parking Space 2.10 3.63 100.00 $260.85 Miscellaneous 444 Movie Theater Screens 124.48 1.89 82.12 $6,593.92 560 Church 1,000 sf 9.11 2.97 90.00 $832.20 565 Day Care 1,000 sf 75.13 1.55 73.32 $2,914.99 Airport Hanger 1,000 sf 4.96 8.36 92.00 $1,303.30 Veterinary Clinic 1,000 sf 32.80 1.77 70.00 $1,389.24 21-325.01 - Water Capital Charges A water capital charge is hereby established at $ 7.90 8.53 per gallon of potable water capacity or $1,612.43 (one thousand six hundred twelve dollars and 43/100) $ 1 , 7 4 0 . 7 2 ( o n e t h o u s a n d s e v e n h u n d r e d f o r t y a n d 7 2 / 1 0 0 ) per equivalent residential unit (ERU) through February 3, 2021 at which time the capital charge shall be $9.16 per gallon of potable water capacity or $1,869.00 (one thousand eight hundred sixty-nine dollars and 00/100) per equivalent residential unit (ERU) per Ordinance No. 2020-O- 25. Those persons, corporations or entities who or which have entered into an agreement with the City providing credits against the water capacity charges shall be exempt from paying this water capital charge. 21-325.06 - System Design; Independent Engineers; City’s Engineer Fees for the City Engineer’s review/comments on engineering plans relating to all system design shall be borne by each developer. Said developer shall pay all costs incurred for review and comments related to said review. 21-325.07 - Meter Installation and Connection Fees Meter connection fees greater than four inches will be charged current cost for meter and labor at time of request. METER INSTALLATION AND CONNECTION FEES FEE TYPE AMOUNT Reclaimed Water Connection Fee $ 600.00 Road Boring for Water at Dock (Residential Only) ¾ inch $ 475.00 Meter Connection Fee 3/4 inch $ 600.00 Meter Connection Fee 1 inch $ 725.00 Meter Connection Fee 1.5 inch $ 1,000.00 Meter Connection Fee 2 inch $1,575.00 Meter Connection Fee 3 inch $2,050.00 Meter Connection Fee 4 inch $3,800.00 21-325.08 - Inspection Fees All facilities proposed for transference to the City for ownership, operation and control shall be inspected to insure all construction/installation was in accordance with approved designs, Standard Construction Details, etc. Inspection fees shall be borne by each developer with all costs being reimbursed to the City as determined by the City’s consulting engineer. 21-325.12 - Water Capital Charges for Consumers Outside City Limits All consumers located outside the corporate limits of the City shall be charged the applicable water capital charges required to be paid by all City residents along with a twenty-five percent (25%) surcharge as allowed by applicable State Statutes. 21-327 Sewer Capital Charges A sewer capital charge is hereby established at $10.92 $12.91 per gallon of wastewater capacity or $2,226.69 (two thousand two hundred twenty six dollars and 69/100) $2,634.35 (two thousand six hundred thirty -four dollars and 35/100) per ERU through February 3, 2021 at which time the capital charge shall be $14.91 per gallon of potable water capacity or $3,042.00 (three thousand forty-two dollars and 00/100) per equivalent residential unit (ERU) per Ordinance No. 2020-O-25. Those persons, corporations or entities who or which have previously prepaid the existing sewer capacity charges shall be exempt from paying this sewer capital charge (i.e. Florida Shores assessment area). Those properties in the southern end of the utility service area that will be connected to the sewer system of Volusia County shall be charged the prevailing impact fees of Volusia County. For the purpose of calculating and imposing non-residential water and sewer capital charges, the following ERU conversion ratios may be utilized as a reference: Balance of page intentionally left blank WATER AND SEWER CAPITAL CHARGES ESTABLISHMENT UNIT E Residential: Single-family detached per dwelling unit Duplex per dwelling unit Multi-family per dwelling unit Mobile home per dwelling unit Commercial: Shopping center & retail shopping per 1,000 sq.ft. gross Office building (add food service & retail space) per 1,000 sq.ft. gross Auditorium per seat Laundry, self-service per machine Barber/beauty shop per operating station Bowling alley per lane Theater per seat Dinner theater per seat Trailer Park (overnight) per space Dentist’s office per dentist Dentist’s office per wet chair Doctor’s office per doctor Hospital per bed Nursing home per bed RU FACTO 1.0 1.0 1.0 1.0 0.5 0.4 0.02 1.4 0.333 0.333 0.02 0.1 0.833 1.0 0.667 1.0 0.833 0.5 Automotive service and/or detailing facility per bay 1.0 Automotive care per wash bay 3.2 Automotive care per public restroom 1.5 Convenience store/self-service gas pumps per public restroom 1.5 Industrial building (not including food service of industrial waste flows) Without showers per 1,000 sq.ft. 0.4 With showers per 1,000 sq.ft. 1.25 Hotel or motel (not including food service, banquet and meeting rooms, and laundries calculated separately) per room 0.5 Church per seat 0.02 Warehouse per 1,000 sq.ft. 0.75 Grocery store per 1,000 sq.ft. gross 0.75 Food service: Restaurant/cafeteria per seat 0.1 Restaurant (24 hours) per seat 0.185 Restaurant (fast food) per seat 0.1 Bar/cocktail lounge per seat 0.1 Schools, middle & high per student 0.075 Schools, elementary & nursery per student 0.033 21-327.06 - System Design; Independent Engineer; City’s Engineer Fees for the City Engineer’s review/comments on engineering plans relating to all system design shall be borne by each developer. Said developer shall pay all costs incurred for review and comments related to said review. 21-327.07 - Inspection Fees All facilities proposed for transference to the City for ownership, operation and control shall be inspected to insure all construction/installation was in accordance with approved designs, etc. Inspection fees shall be borne by each developer with all costs being reimbursed to the City as determined by the City’s consulting engineer. 21-327.11 - Sewer Capital Charges for Consumers Outside City Limits All consumers located outside the corporate limits of the City shall be charged the applicable sewer capital charges required to be paid by all City residents along with a twenty-five percent (25%) surcharge as allowed by applicable State Statutes. CITY OF EDGEWATER ADDITIONAL ADMINISTRATIVE FEES/COSTS 1. PERSONNEL Any personnel costs to be charged for special events, activities, additional utility or public works construction, call-outs, or code enforcement actions shall be tabulated by the Human Resources Department and shall include the salary of the employee assigned along with all benefits charged and paid by the City along with any associated vehicle and/or equipment charges. 2. EQUIPMENT COSTS Any City owned equipment used in any special events, activities, additional utility or public works construction, call-outs and code enforcement actions or any other activities shall be charged based on the most current FEMA Schedule of Equipment Rates along with a ten percent (10%) administration fee and a thirty percent (30%) mobilization/demobilization fee. 3. PARKS & RECREATION Rental Fees Ballfield without lights $35.00 per hour Ballfield with lights $65.00 per hour Small Pavilion $40.00 per 4 hours Large Pavilion $60.00 per 4 hours *** Note - Programs operated by the Parks & Recreation Department are seasonal, therefore, fees for events and other programs will be set by staff of the Parks & Recreation Department based on the event/program costs. Rental of ballfields for school activities may be negotiated between both parties to provide a serviceable rate. Hawks Park Amphitheater Time Non-Profit Rate For Profit Rate Up to 4 hours $100.00 $400.00 Per Day $250.00 $700.00 Special Interest Recreation Programs - 30% of gross registration fees received for said program to be remitted monthly to the City This fee is designated for businesses that wish to conduct their business in City Parks facilities. Instructor Agreement is required as well as proof of compliance with all applicable laws, ordinances, rules, regulations, policies and procedures established by the City of Edgewater and all other local, state, and federal laws, regulations, rules and requirements, such as but not limited to, current registration with the Division of Corporations Florida Department of State, Edgewater Business Tax Receipt and Certificate of Use, Worker’s Compensation Insurance and Comprehensive General Commercial Liability In surance and Certificate of Insurance naming the City of Edgewater as additional insured in the amount not less than $1,000,000. 4. MISCELLANEOUS FEES: Storage fee – $10.00 per day This fee is for any item abandoned, found, and/or located on City right-of- way or easement areas that have been removed by the City and stored by the City (does not include forfeiture/impoundment fee). 5. POLICE DEPARTMENT Funeral/Miscellaneous Escorts Outside Details/Security Vehicle Impoundment Fee $100.00 per escort $ 56.00 per officer per hour (includes vehicle) $ 27.00 per day (does not include civil penalties for vehicles stored on City property) 6. FINANCE DEPARTMENT Payments made by telephone $ 5.00 per transaction for any City payments (utilities, building permits, licenses, etc) 7. CITY CLERK Miscellaneous charges for copies: Single-sided copies, up to 8 ½" x 14" .15 each Double-sided copies, up to 8 ½" x 14" .20 each Single-sided copies, up to 11" x 17" .50 each Double-sided copies, up to 11" x 17" .75 each Larger size copies Based on actual cost of duplication Certified copy of a public record $1.00 per page in addition to actual copy cost Duplicate audio tape $1.48 (if City has equipment to do so) Duplicate CD or DVD $ .32 Duplicate audio tape (citizen provided tape) No charge unless extensive clerical assistance is required (if City has equipment to do so) Duplicate CD or DVD (citizen provided) No charge unless extensive clerical assistance is required Duplicate video tape Based on actual cost of duplication (if City has equipment to do so) Reprints of photographs Based on actual cost of duplication Facsimile Transmission $1.00 per faxed page Note: Additional charges will be added to cover the cost of postage and packaging if necessary. §119.07(1)(b), Florida Statutes, provides: “If the nature or volume of public records requested to be inspected, examined, or copied is such as to require extensive use of information technology resources or extensive clerical or supervisory assistance by personnel of the agency involved, or both, the agency may charge, in addition to the actual cost of duplication, a special service charge, which shall be reasonable and shall be based on the cost incurred for such extensive use of information technology resources or the labor cost of the personnel providing the service that is actually incurred by the agency or attributable to the agency for the clerical and supervisory assistance required, or both.” 8. PUBLIC WORKS Sign Requests Stop Signs $75.00 Other Signs Actual Cost Plus Labor