01-05-2016104 N. Riverside Drive
Edgewater, FL 32132City of Edgewater
Meeting Minutes
School Scholarship Committee
5:00 PM Council ChambersTuesday, January 5, 2016
1. CALL TO ORDER
2. ROLL CALL
Mike Kelly, Rebecca Porter and Christine PowerPresent3 -
Vance SmithExcused1 -
Justin KennedyAbsent1 -
Mitch HonakerAlso Present 1 -
3. APPROVAL OF MINUTES
a.AR-2015-1468 Regular Meeting - December 8, 2015
A motion was made by member Porter, second by member Power, to approve the minutes
of December 8, 2015. The MOTION was APPROVED by the following vote:
Yes:Mike Kelly, Rebecca Porter, and Christine Power3 -
Excused:Vance Smith1 -
Absent:Justin Kennedy1 -
4. OLD BUSINESS
Chair Kelly provided an overview of the last School Scholarship Committee meeting, where they had
voted to transfer the coordination of the Princess Ball to the City's new event coordinator, and stated
that during the transition period, the Committee would need to assist the event coordinator with the
planning of her first Princess Ball.
a Princess Ball - Planning Update
SSC members, and Edgewater Event Coordinator, Jill Danigel discussed Princess Ball 2016: the
details of the information on the flyer; tickets being provided to the PTA, the PTA earning $1.00 per
ticket sold, locations that would be selling tickets, and selling tickets at the door; previous processes
used for selling Princess Ball (PB) flowers; BJ's flowers sponsoring the Princess Ball, setting up a
table at the event, selling flowers before the event at a Princess Ball discount; and BJ's being listed
on the flyer as a sponsor; meeting to decorate the YMCA gym at 10:00 a.m. on January 30th, and
decorating details; ticket disbursement, PTAs, extending invitations to schools, and ticket sales; flyer
review and approval, and flyer distribution; member Smith and Chick-fil-A contributing the same
items and support as last year; using Tobi's Pizza for a snack resource; schools, PTAs, and other
Page 1City of Edgewater Printed on 1/15/2016
January 5, 2016School Scholarship Committee Meeting Minutes
groups setting up vendor tables; types of refreshments, and snacks for the event, and who would
provide them; coordination of princesses from the school drama department, and how a great job
they did at last year's Princess Ball; issues and details concerning the DJ for the event; holding a
raffle at the ball, and obtaining prizes; making sure groups/vendors are not selling the same thing;
having a photographer for the event; having a hairstylist at the ball; and setting up a backdrop for a
photo shoot area to take pictures with the princesses.
5. NEW BUSINESS
The City's contracted Event Coordinator, Ms. Kim Kline, provided a report on Edgewater's Car
Show, which was held on January 2, 2016, and discussed: the success of the event; 120 cars
participated in the event; vendor support and their contributions to the school scholarship fund;
Hometown News coverage; upcoming City events; and stated that proceeds generated from the car
show, approximately $490 dollars, would go towards Edgewater's school scholarship fund.
SSC members discussed: vendors and their success at Edgewater events; the Expo, and the
possibility of a portion of the proceeds going to the Edgewater school scholarship fund; whether or
not it is specified in the SSC By-Laws that scholarships can only be granted to accredited, college
level, educational institutions; and adding researching "Vocational educational institutions being
eligible for scholarships", and if need be, adding the topic to the next SSC meeting agenda.
6. ADJOURN
There being no further business to discuss, Chair Kelly adjourned the meeting at 5:50 p.m.
Minutes submitted by:
Mitch Honaker, Deputy City Clerk
Page 2City of Edgewater Printed on 1/15/2016