12-14-2015Firefighters Pension Board
City of Edgewater
Meeting Agenda
104 N. Riverside Drive
Edgewater, FL 32132
Council Chambers5:00 PMMonday, December 14, 2015
Quarterly Meeting
We respectfully request that all electronic devices are set for no audible notification.
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENTS
4. APPROVAL OF MINUTES
Approval of the September 14, 2015 quarterly meeting minutes.a.
09-14-15, DRAFT Meeting Minutes.pdfAttachments:
5. NEW BUSINESS
Actual Plan expenses as of September 30, 2015.a.
09-30-15 Actual Expenses.pdfAttachments:
Discussion of board renewing their FPPTA membership for the 2016 calendar year.b.
2016 FPPTA Membership Brochure.pdfAttachments:
6. OLD BUSINESS
Update on IRS determination letter.a.
Discussion of finance option for purchase of prior service/military time.b.
7. REPORTS
The Salem Trust Company, Mark Rhein, Board Custodian, update on 2015 SSAE 16
report and GlobeTax participation.
a.
10-05-15, Salem Trust SSAE16 Follow Up Letter.pdfAttachments:
Page 1 City of Edgewater Printed on 12/10/2015
December 14, 2015Firefighters Pension Board Meeting Agenda
Bowen, Hanes & Company, David Kelly, Investment Manager, quarterly report as of
September 30, 2015.
b.
09-30-15, Bowen Hanes, Q3 Report.pdfAttachments:
The Bogdahn Group, John Thinnes, Investment Consultant, quarterly report as of
September 30, 2015.
c.
09-30-15 quarterly report, Bogdahn.pdfAttachments:
Sugarman & Susskind, Ken Harrison, Board Attorney, legislative update.d.
8. CONSENT AGENDA
Retiree activity report for September 15, 2015 - December 7, 2015.a.
09-15-15 thru 12-07-15 Activity Log.pdfAttachments:
The Bogdahn Group, investment consulting services for quarter ending September
30, 2015, invoice 12634 - $3,625.00
b.
09-15-15, Bogdahn, invoice 12634.pdfAttachments:
Bowen, Hanes & Company, investment management fees for quarter ending
September 30, 2015, - $12,531.47
c.
10-01-15, Bowen Hanes, 3rd quarter fees.pdfAttachments:
The Salem Trust Company, custodial services for quarter ending September 30,
2015, auto deducted from account - $1,375.00
d.
10-05-15, for July-September 2015, Salem Trust.pdfAttachments:
Foster & Foster, plan administration services for the month of September 2015,
invoice 7891 - $1,764.27
e.
10-12-15, invoice 7891, Foster & Foster TPA.pdfAttachments:
Sugarman & Susskind, professional legal services for the month of September 2015,
invoice 107224 - $750.00
f.
09-03-15, Sugarman Susskind, invoice 107224.pdfAttachments:
Sugarman & Susskind, professional legal services for the month of October 2015,
invoice 108164 - $750.00
g.
10-15-15, Sugarman Susskind, invoice 108164.pdfAttachments:
Foster & Foster, plan administration services for the month of October 2015, invoice
#7990 - $1,723.67
h.
11-01-15, Foster Foster TPA, invoice 7990.pdfAttachments:
Page 2 City of Edgewater Printed on 12/10/2015
December 14, 2015Firefighters Pension Board Meeting Agenda
Sugarman & Susskind, professional legal services for the month of November 2015,
invoice #108768
i.
11-09-15, Sugarman Susskind, invoice 108768.pdfAttachments:
Foster & Foster, plan administration services for the month of November 2015,
invoice #8090 - $1,723.67
j.
12-1-15, Foster Foster TPA, invoice 8090.pdfAttachments:
9. STAFF REPORTS, DISCUSSION, AND ACTION
Foster & Foster, Ferrell Jenne, Plan Administrator, discussion of the number of
benefit calculations covered by the board, new plan administration phone number,
and discussion of paying contractual vendor invoices in between meetings.
a.
New TPA Phone Number.pdfAttachments:
10. TRUSTEES' REPORTS, DISCUSSION, AND ACTION
11. ADJOURNMENT
Pursuant to Chapter 286, F.S., if an individual decides to appeal any decision made with respect to any
matter considered at a meeting or hearing, that individual will need a record of the proceedings and
will need to ensure that a verbatim record of the proceedings is made. The City does not prepare or
provide such record.
In accordance with the Americans with Disabilities Act, persons needing assistance to participate in
any of these proceedings should contact City Clerk Bonnie Brown, 104 N. Riverside Drive, Edgewater,
Florida, telephone number 386-424-2400 x 1101, 5 days prior to the meeting date. If you are hearing
or voice impaired, contact the relay operator at 1-800-955-8771
One or more members of City Council or other advisory boards may be present.
Page 3 City of Edgewater Printed on 12/10/2015