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08-19-1968 - Regular '~ o o o ~ - -- '. REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA HELD ON AUGUST 19, 1968 The Regular Meeting of the City Council of the City of Edgewater, Florida was called to order by Mayor William H. Cairnie at 7:30 P.M. on August 19, 1968. ROLL CALL Mayor William H. Cairnie Councilman Francis H. Norman Councilman David C. Ledbetter Councilman George M. Dimm Councilman Calvin R. Dietz City Attorney Charles A. Hall City Clerk Elsie L. Ward Deputy City Clerk Gertrude B. Dunn Police Chief Clyde W. Heath Present Present Present Present Present Present Present Present Present Before proceeding with the agenda, Mayor Cairnie introduced the Postmaster, Mr. Ralph Miller, and asked him to give a progress report on the new post office. Mr. Miller gave a short talk on the merits and rewards of postal work. He stated that the Edgewater Post Office handles approxi- mately 5,000 pieces of mail per day. He explained that a repre- sentative from Atlanta had contacted him as to the present capa- city for handling the flow of mail. Mr. Miller said that there had been five sites under consideration for the new post office. The location chosen by the post office authorities was at Snyder Avenue and U.S.l. Councilman Dimm asked if he had been consulted as to the location for the new post office. Mr. Miller said he was consulted only as to the inadvisability of any of the five sites. He had told the representative that he personally felt a location as close as possible to Park Avenue would be most convenient. However, the post office department made the final decision as to the location. Mr. Dimm mentioned that the Hart Avenue residents were already concerned with the traffic pro- blem. Mr. Dimm asked if the post office put out their own spec- ifications. Mr. Miller r~plied th~t they did. The bidder was to submit their price for ~ease'and'~e of the building after constructing the facility according to specificationt Council= man Dimm then asked if Mr. Miller had been informed as to the amount of the bid. Mr. Miller replied that he only had a copy of the specifications. He did not know what the bid was. Mr. Miller said that the paperwork he had would be available to any- one at the post office. In reply to Mr. Dimm's questions, Mr. Miller said he had no idea what kind of parking facility would be maintained. Mr. Pimm was concerned because the Council had already received complaints from residents of Hart Avenue rel- ative to excessive traffic. He felt the post office traffic would only worsen the situation. Mr. Miller also said that the owner of the property would construct the building. The Mayor thanked Mr. Miller for his constructive talk. APPROVAL OF MINUTES The Minutes of the Regular Meeting of the City Council, held on August 5, 1968, and the Minutes of a Special Meeting of the City Council held on August 10, 1968 were presented to each Council- man for his approval. Motion was made by Councilman Dimm we approve these minutes, seconded by Councilman Dietz and hy roll call vote CARRIED. Due to their absence, Councilman Norman ab- stained from voting on the Minutes of the 5th of August, and Councilman Ledbetter abstained from voting on the Minutes of the 10th of August, 1968. Page One (; o o u .. BILLS & ACCOUNTS General Government Florida Power & Light Co. Library Petty Cash Fund City of Edgewater Petty Cash Fund Edgewater Manufacturing Co. Edgewater Motors City of Edgewater-Waterworks & Sewer Prentiss Hardware Co. Superior Cleaners Wi11ia~ E. Swoope, Jr. Sentene1 Star Co. Mussons Vo1usia Communications Service Southern Bell T.&T. Co. Gordon's Printing & Duplicating Service New Smyrna Beach Police Dept. Daytona Fire Equipment, Inc. Board of County Commissioners American Legion Post #285 Daniel ~J. Cory Draper's Standard Station New Smyrna Builders Supply Co. Telephone Answering Service Bond-Howell Lumber Co. Charles A. Hall Apopka Growers Supply, Inc. 910.38 2.00 15.01 16.30 5.51 25.40 12.12 7.20 255.00 11.16 10.00 88.05 33.19 46.00 57.00 4.00 135.30 8.00 35.00 21 .50 25.50 20.00 6.50 30.00 341 .28 $1,121.40 Water & Sewer Department Florida Power & Light Co. Alford Electric Motor Repairs Electric Service of New Smyrna Beach Vo1usia Communications Service Prentiss Hardware Co. City of Edgewater-Waterworks & Sewer Edgewater Motors The Permutit Co. New Smyrna Plumbing Supplies, Inc. Chemical Equipment Service Betz Laboratories, Inc. 456.68 62.86 32.65 10.00 6.25 6.00 15.10 50.40 7.93 51 .00 94.60 $793.47 Motion was duly made by Councilman Dimm these bills be accepted for payment, seconded by Councilman Dietz and by roll call vote CARRIED. OFFICERS REPORTS Cerification of Posting dated August 6, 1968 was read. Clerk's Cash Statement for July was read. Budget Report for July was read. COMMUNICATIONS A letter was read from the Edgewater Zoning Board in which the' Board asked for the Council's consideration of the sum of $2,000. to be budgeted for adequate City maps. Councilman Dietz, "These maps are very important. This request should have come from the planning board, but the Zoning Board is in dire need of these maps now. I feel if we can, we should work something into the budget; the federal government will subsidize the cost of them." Page Two I , u o o o Councilman Ledbettf'r, "Is this the same mar that is supposed to cost about $15,000.00?" Mayor Cairnie, "~Je already have detailed maps for the \'1ater and sewer department." Councilman Dietz, "This map is something entirely different~" "Mrs. Dunn, do you remember how m tI c h t his 1'1 a p w ill c 0 s t ? " r~ r s. Dun n, " The bas e map w ill c 0 s t approximately $1,200.00 to 1,500.00. The Federal government will pay two thirds of the cost of the map. All other necessary maps will be made from this official map, and the East Vo1usia Regional Planning Commission can take care of obtaining the maps and get- ting the appropriation from the Federal Government." Councilman Dietz, "This map will be kept under lock and key; it will be the official map of the City of Edgewater. Only two people will have access to the map. All changes made to this map will have to be done with the permission of the Council.. At this time, even the City Limits can't be determined except by the coordinates." Motion was duly made by Councilman Norman we table this request, seconded by Councilman Ledbetter and by roll call vote CARRIED. A letter was read from Mrs. Ruth Dray, representing the residents of Hart Avenue, concerning the traffic of large trailers in this residential area. Mr. P. Bebbington was recogonized by the chair. "\4ho will be responsible for taking care of this matter?" Mayor Cairnie, "The Council feels this is a matter for the Chief of Police." Councilman Dimm, "Yes, and a letter should be written to the post office department who want to worsen the situation." Motion duly made by Councilman Norman we turn this matter over to the Police Department for investigation, seconded by Councilman Ledbetter, and by roll call vote CARRIED. A letter was read from the Board of Governors of the Edgewater Community Center requesting the specific amount of $2,000.00 be budgeted for the year, and that their operation be withdrawn from the Park & Pier Fund. Councilman Dietz made a motion to table this request for further study until the budget work-up was completed. Councilman Ledbetter, "I thought we had already decided to give them the money." Council- man Dimm, "I don1t agree with that motion, Ca1. We have decided to give them their money. We always end up giving them that much anyway." Councilman Dietz, "Ok, I withdraw my motion." Council- man D i mm, " Well, \'1 e a 11 a g r e e d to it; i tis the sam e a mo un t 0 f money they got before, it's just a different department. Naturally the budget has to be approved by the public, but it is a minor mat- ter, and I feel they should have it. Actually, they are self-sup- porting \'1hat with their rentals and use of their kitchen." Motion duly made by Councilman Ledbetter, we budget $2,000.00 for the use of the Community Centeras such, seconded by Councilman Dimm and by roll call vote CARRIED. A letter was read from the Library Board stating their concern about the structural conditions which do not meet the requirements of the Southern Standard Building Code. Mr. P. Walls, "We have already sustained some damage from the last bad storm: and, if we have a hurricane we can expect to lose quite a few books that are kept against the walls. The last big rain came in through the walls, under the doors and the windows. We have phoned the contractor a few times, and they do take care of minor items, but it takes them a long while to get to it. If we should have a bad storm or hurricane before they check out the sealing of the building we would sustain considerable damage to the books." Page Three o () o o Councilman Dimm, "Hasn't the building been sealed properly?" ~1r. Walls. "Well, it is hard to tell; in the last storm I had the same thing in my house and I sealed it myself. We should have the architect get together with us and the contractor to be sure the building has been finished according to the South- ern Building Code. I personally don't think it has. A letter should be sent to the architect as we should have some type of sealing, even temporary, before we do have a hurricane." Co u n c i 1 man Led bet t e r, 'I He h a ve ape r for man c e bon d; use i t t 0 force some action out of them. II Attorney Hall, "I suggest you do start with letters." r~r. Walls, "Well, so far we have just called them, but very little has been done; just minor things." Councilman Norman. "I make a motion to turn the matter over to the City Attorney." The motion was seconded by Councilman Dietz and there were no objections. ORDINANCES ORDINANCE NO. 605 REQUIRING PERMITS FOR ANY PLUMBING, SEWER OR DRAINAGE"HORK, SETTING FORTH A SCHEDULE OF FEES TO BE CHARGED BY THE CITY FOR INSPECTIONS AND PROVIDING AN EFFECTIVE DATE. Councilman Dimm, "This Ordinance was discussed at our last meet- ing." Mr. P. Bebbington, "I object to it, at least to part of it. I don't think I should have to obtain a permit or pay a fee if I have to reolace a defective hot water heater." Mayor Cair- nie, "Actually this ordinance covers only a major change in the plumbing. If you just reconnect a hot water heater or some other kind of appliance without a change in the plumbing, no permit will be necessary." The foregoing Ordinance was read in full by City Attorney Hall and upon motion duly made by Councilman Dimm this Ordinance be adopted, seconded by Councilman Norman and by roll call vote CARRIED. Motion duly made by Councilman Dimm we waive a second reading of foregoin~ Ordinance, seconded by Councilman Norman and by roll call vote CARRIED. ORDINANr.F NO. 606 RESCINDING AND REPEALING ORDINANCE NO. 563 AND RESO~UTION NO. lR9 OF THE CITY OF EDGEWATER, FLORIDA RELAT- ING TO THE CITY PLANNING ROARD OF THE CITY OF EDGEWATER, FLORI- DA AND ITS MEMRERS, AND PROVIDING AN EFFECTIVE DATE. Councilman Ledbetter, "I have an objection." Mayor Cairnie, "You will have to \'Iait until the motion." Councilman Ledbetter, "Oh, no I wont. This is the first I have heard~of this. Working days, I can't always attend the workshop meetings, but at least I ought to be informed of what is going on." Councilman Dietz, "Dave, I'm sure you have heard the arguMents; are you against the Ord- inance? This Planning Board we have doesn't work. We have de- cided to reorganize it. The men on the Board can't seem to get to~ether. Also, we have had three resignations. Some of these men are extremely well qualified, but they can't seem to devote enouah of their time to the Board. Time and again the meetings have-had to be cancelled, because there is no quor.um. Mrs. Dunn, when was the last meeting?" Mrs. Dunn, "I believe in April." Councilman Dietz, "We need men who are not only qualified, but who will have the time and willingness to devote to the Board. We intend to cut dO\'ln the size to five men." Councilman Ledbet- ter, "You want to do now what YOll wanted to do when Chief Wit- me y e r \'1 a s 1 e t go." Mr. P. Wall s, "I u n d e r s tan d the Boa r d was to have two year terms, or stay until they were retired by the Coun- cil. It doesn't look like there will be any gain by abolishing the board altogether. The present members have had a long ori- entation period." Page Four u o o \ , (j ( Attorney Hall, "We are appointing a Planning Board vdth a little different setup, not doing away with it altogether." Councilman Ledbetter, "\~ell, I make a motion to table the Ordinance for fur- thur study." The motion was denied for lack of a second. Coun- cilman Dimm, "What way is this different?" Mr. Walls, "\1ell, for one thing, you lose the continuity." Councilman Dietz, "We have already lost it because they will not work. Besides we have min- itues of all the meetings for reference if necessary. It is also our intention to try to get some of the members back. What they need is good leadership." Mr. D. Armstrong, "You seem to be very liberal toward them in the Ordinance. You give them the right to pry into the police department, the water department, in fact, any place they see fit. They even can interfere with the Zoning Board." Councilman Dietz, "The Planning Board is the Zoning Board; the Zoning Board is just a Court of Appeal. That's the way it is mapped out ri ght up to the Federal Government." Attorney Hall, "The new Ordinance is exactly like the other Ordinance except for the number of members. II Mr. Armstrong, "Maybe the governing pow- ers in the previous Ordinance were too broad." Mayor Cairnie, "The Planning Board can only plan and propose. The Council makes all the decisions." Mr. Richard Hansen, "If you had ten men and they all didn't show up, now you will have five men and they will still not show up. Do you have five men from the old Planning Board who are willing to be on the new Board?" Councilman Dietz, "~Je checked with Dave McCallister, your partner, and even he does not think he wants any part of it. He is an example of a good member who doesn't have time for it." Councilman Ledbetter, "That is not what has been told to me." Motion was duly made by Councilman Dietz this Ordinance be adop- ted, seconded by Councilman Dimm and by rollcall VOte CARRIED. Councilman Ledbetter abstained from voting. Motion was duly made by Councilman Dietz we waive the second reading of above Ordinance, seconded by Councilman Norman and by roll call vote CARRIED. Councilman Ledbetter abstained from voting. ORDINANCE NO. 607 CREATING A CITY PLANNING BOARD WHICH SHALL BE KNOWN AS THE EDGEWATER PLANNING BOARD, SETTING FORTH ITS MEMBER- SHIP, SETTING FORTH THE METHOD OF APPOINTING MEMBERS, SETTING FORTH THE TERMS OF MEMBERS AND MANNER OF FILLING VACANCIES, SET- TING FORTH THE FUNCTIONS AND DUTIES AND POWERS OF SAID EDGEWATER PLANNING BOARD, AND PROVIDING AN EFFECTIVE DATE THEREFOR. The foregoing Ordinance was read in full by City Attorney Hall and upon motion duly made by Councilman Dietz this Ordinance be adopted, seconded by Councilman Dimm and by roll call vote CAR- RIED. Councilman Ledbetter abstained from voting. Motion duly made by Councilman Dietz we waive the second reading of above Ordinance, seconded by Councilman Dimm and by roll call vote CARRIED. Councilman Ledbetter abstained from voting. A motion was made by Councilman Norman we put off reading the next Ordinance, which is lengthy until all other business is settled, seconded by Councilman Dietz and there were no objec- tions. RESOLUTIONS RESOLUTION NO. 245 SETTING A MILLAGE TO BE LEVIED BY THE CITY OF EOGEWATER FOR THE FISCAL YEAR BEGINNING NOVEMBER 1, 1968. The above Resolution was read in full by City Attorney Hall and upon motion duly made by Councilman Norman, we adopt this Resol- ution, seconded by Councilman Dimm and by roll call vote CARRIED. Mr. P. Bebbington, "Is the rate of millage the same as last yearl.:. Mayor Cairnie, "Yes, it certainly is." Page Five o o o o . ~ , . RESOLUTION NO. 246 ACCEPTING THE RESIGNATION OF WILLIAM F. QUIRK AS PATROLMAN FOR THE CITY OF EDGEWATER~ FLORIDA. The above Resolution was read in full by Attorney Hall ~ and upon motion duly made by Councilman Norman we adopt this Res- olution~ seconded by Councilman Dietz~ and by roll call vote CARRIED. Co un c il man D i mm ~ " The rem us t be a n e a s i e r \>1 a y to rl 0 t his. II OLD BUSINESS The Certification of Bids received on a 1969 Police Car was read by the City Clerk. The Bids were opened and read by the City Clerk. NEW BUSINESS Motion was duly made by Councilman Norman we re-advertise for Bids on a 1969 Police Car~ bids to be returned by 4:00 P.M. Octoher 7~ 1968~ seconded by Councilman Dietz and by roll call vote CARRIED. Motion was duly made by Councilman Norman we advertise for bids for maintenance of the radios and base station~ bids to be re- turned by 4:00 P.M.~ August 21, 1968, seconded by Councilman Led- better and by roll call vote CARRIED. Motion was duly made by Councilman Norman we advertise for a 1968 car, trading in the Falcon Station Wagon~ bids to be in City Hall by 4:00 P.M., August 21, 1968, seconded by Councilman Dietz and by roll call vote CARRIED. MISCELLANEOUS Mr. R. Hanson took the floor, IIMayor Cairnie, when is the Fire Derartment going to get a radio?1I Mayor Cairnie, IIYou \>lill get your new radio; it is in the budget for next year." Mr. D. Armstrong was recognized by the chair. He read from a number of newsparer articles in which inaccuracies had been prin- ted. He asked that the Council correct same, and to carefully quote only facts in the future in all fairness to the public. The Council pointed out that they were not always responsible for publications issued in the daily papers. ORDINANCE NO. 608 AMENDING SECTION 4~ OF ORDINANCE NO. 67 AS AMENDED BY SECTION 1 ~ OF ORDINANCE NO. 74 PROMULGATING OCCUPA- TIONAL LICENSE TAXES TO BE CHARGED BY THE CITY OF EDGEWATER~ FLORIDA AND PROVIDING AN EFFECTIVE DATE THEREFOR. The foregoing Ordinance was read in full by City Attorney Hall and upon motion duly made by Councilman Dietz this Ordinance be adopted, seconded by Councilman Dimm and by roll call vote CAR- RIED. Motion duly made by Councilman Dietz we waive the second reading of above Ordinance~ seconded by Councilman Dimm and by roll call vote CARRIED. Mr. R. Hanson, III~ho enforces this Ordinance?1I Mayor Cairnie, liThe Police Department; however we don't catch them all, but if the office is notified we act upon it. The Chief brought in three last \>/eek for licenses.1I Mrs. R. Webber, operator of the Gingerbread School, was recognized by the chair. III can't see any reason why my license should cost me $5.00 more this year. Where ,are you getting your scale of fees?1I Mayor Cairnie, "We have studied the scale used in surrounding communities.1I Mr. P. Bebbington, IIMust this Ordinance be passed tonight?" Mayor Cairnie, "We do have a time limit and we have worked very hard to get it ready before this; but we must bill the licensees on the first of September so we have no choice but to approve it Page Six () , o o .. -. \ . now. It will be posted in the Hall and the Library tomorrow so anyone can see it if they desire.1I Councilman Ledbetter, III'd like to make a motion to change the workshop meetings from Thursday mornings to Thursday nights.1I Mayor Cairnie, IIHe changedthe workshop some time ago from Friday to Thursday so Mrs. Ward and her staff would have time to pre- pare the agenda and paper work for Council meetings. I don't think Thursday night meetings would give them enough time.1I Council Ledbetter's motion was denied for lack of a second. Councilman Ledbetter, IIWell, I expected that; you don't want me to be there, nor do you \'lant me to know what is going on. II Councilman Oimm, IIDave, that is not so; we do want you there.1I At this time the meeting was recessed, to be convened further on August 22, 1968 at 9:00 A.M. in the office of the Mayor, and there were no objections. Time of Recess: lO:18P.M. Minutes taken by Gertrude B. Dunn ~~A~ ayor -' ...... ATTEST: ~p.~~X )f~ ~ie L. Ward, City Clerk Page Seven o ~ ~~ )L~- p ~