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03-03-1969 - Regular I , u Q o " u REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA HELD MARCH 3, 1969 The regular meeting of the City Council of the City of Edgewater, Florida was called to order by Mayor William H. Cairnie at 7:30 P.M., March 3, 1969. ROLL CALL Mayor William H. Cairnie Councilman Francis H. Norman Councilman David C. Ledbetter Councilman George M. Dimm Councilman Calvin R. Dietz City Attorney Charles A. Hall City Clerk Elsie L. Ward Deputy Clerk Betty E. Martz Police Chief Clyde W. Heath Present Present Present Present Present Present Present Present Present A Motion was duly made by Councilman Dimm, second by Councilman Dietz to accept the minutes from the Regular Meeting and Public Hearing of February 17th, 1969. The motion by roll call vote CARRIED. Councilman Ledbetter abstained. A Motion was duly made by Councilman Dimm, second by Councilman Dietz to accept the minutes from the Sp~cia" Meeting of February 24, 1969 and a motion by roll call vote-CARRIED. Councilman Norman abstained. BILLS & ACCOUNTS GENERAL GOVERNMENT Motorola Communications & Elect., Inc. Southern Bell Tel. & Tel. Co. Edge\'1ater Motors Florida Power & Light Co. South Florida Natural Gas Co. C & C Tractor, Inc. Goodyear Service Stores J.E. Tumblin Ins. Co. Brevard Tractor Co. Warren L. Greenwood Sol-Ray Supplies, Inc. Lester Williams W. S. Darley & Co. Sentinel Star Co. Superior Cleaners City of Edgewater Petty Cash Fund New Smyrna Beach-Edgewater Humane Society Charles B. Snow Charles A. Hall Temco Tower Co. -1 - 44.50 120.12 59.03 739.59 25.75 4.25 3.00 411.70 19.90 42.20 1 1 .52 12.25 22.30 7.80 4.00 8.95 100.00 196.56 137.50 375.00 $2,345.92 I [ u o o I r U WATER & SEWER DEPARTMENT Motorola Communications & Elect., Inc. Florida Power & Light Southern Bell Tel. & Tel. Co. Consolidated Chemical Corp. Indian River Gas Co. Hughes Supply, Inc. No1co Chemica1's Inc. $ 5.00 266.40 34.91 189.75 8.11 282.62 233.75 $1,020.54 A Motion was duly made by Councilman Ledbetter, second by Councilman Norman to accept the above Bills & Accounts and the motion by roll call vote CARRIED. Councilman Dietz Abstained. OFFICERS REPORTS Certification of Posting of February 17, 1969. Library report for February. Police Report for February. COMMUNICATIONS A letter from the School Patrol dated February 27, 1969 asking for a donation toward their trip to Tallahassee in April. Councilman Ledbetter: We sponsored them last year and I make a Motion that we give them $80.00 toward their trip~ A Motion was duly made by Councilman Ledbetter, second by Councilman Norman to give the School Patrol $80.00. The motion by roll call vote CARRIED. A letter from the Kindergarten class (P.M. class) dated February 19, 1969 thanking the Mayor for letting them visit his office and touring the police station, looking at the police cars and for the long ride on the fire engine. ORDINANCES ORDINANCE NO. 624. AN ORDINANCE PROMULGATING A VACATION SCHEDULE AND POLICY FOR THE POLICE DEPARTMENT OF THE CITY OF EDGEWATER, FLORIDA. The above Ordinance was read by City Attorney Charles A. Hall Motion was duly made by Councilman Nbrman, second by Councilman Ledbetter to adopt this Ordinance. Councilman Dimm: I would like the same vacation schedule to apply to all the City Employees. They have to wait 3 years before they get 2 weeks vacation. Councilman Ledbetter: Mr. Dimm, let me ask you this. Do the other employees come down on their morning off, after working from say 11 to 7 shift for police court? Do they work Saturday's and Sunday's? Now these people in the Police Department work different hours then those in the street department and garbage departments. -2- If u (.) o 1lIIf U Mr. Paul Walls: I think we shou1d,go farther. This is a giant step forward and you are to be commended. The Motion by roll call vote CARRIED. A Motion was duly made by Councilman Ledbetter and second by Councilman Norman to waive the second reading. The motion by roll call vote CARRIED. RESOLUTIONS RESOLUTION NO. 278. A RESOLUTION ACCEPTING THE AUDIT REPORT FOR THE FISCAL YEAR BEGINNING NOVEMBER 1, 1967 AND ENDING OCTOBER 31, 1968 PREPARED BY ROBERTSON, ~AY, ZIMA & COMPANY, CERTIFIED PUBLIC ACCOUNTANTS, AND AUTHORIZING PAYMENT TO THE SAID ROBERTSON, MAY, ZIMA & COMPANY FOR SERVICES PERFORMED IN PREPARING SAID AUDIT REPORT AND ALL PRELIMINARY WORK THERETO, IN THE AMOUNT OF $2,730.00 WHICH SAID SUM OF $1,365.00 IS TO BE PAID FROM THE WATER & SEWER-OPERATION AND MAINJANENCE FUND. The above resolution was read by City Attorney Charles A. Hall and upon Motion duly made by Councilman Norman, second by Councilman Dimm was adopted and by roll call vote CARRIED. Councilman Ledbetter abstained. Councilman Dimm: I don't think we have much of a choice on this. We have to pay them, but can't we do something about this next year? This is getting expensive. Mr. Armstrong: I think it's way out of line. I just don't understand why they charged so much. RESOLUTION NO. 279. A RESOLUTION OF INTENT TO ASK THE STATE ROAD DEPARTMENT OF THE STATE OF FLORIDA TO PLACE A TRAFFIC CONTROL DEVICE AT THE INTERSECTION OF OCEAN AVENUE AND STATE ROAD 5 (U.S.1) IN THE CITY OF EDGEWATER, FLORIDA AND TO ASK THE STATE ROAD DEPARTMENT TO LIMIT THE SPEED OF VEHICLES TRAVELING ON STATE ROAD 5 TO 35 MILES PER HOUR BETWEEN OCEAN AVENUE AND PARK AVENUE. The above resolution was read by City Attorney Charles A. Hall and upon a Motion duly made by Councilman Norman, second by Councilman Ledbetter wascadopted and upon roll call vote CARRIED. Mayor Cairnie: With the post office coming in the future, there will be a lot of traffic going in and out there. Whether or not the State will go for this resolution or not, I don't know. We can ask for it anyway. Councilman Ledbetter: This is something we have been working on for a year now and I'm glad it1s finally got to this point where we can ask the State Road Department for consideration for the School Zone down there and then you said the post office will be i n t he r e, too. -3- I J u o o o Chief C. W. Heath: Mr. Mayor is that an overhead light? Mayor Cairnie: Yes it is. Mr. Lodico: I think it should start a block or 2 before Ocean Avenue. (he is talking about the speed limit). Mayor Cairnie: This was all brought about by an item that appeared in the paper at a County Commissioners meeting, where the State Road Department said they were going to install a light at Ocean Avenue and State Road 5 and we are just showing them that we are backing it up because we want it. Mr. Armstrong: I can't help remembering the terrific price we paid for the other one. (traffic light) You know the City had to pay for that. Mayor Cairnie: Yes we know. Are there any other questions? There being no other questions the discussion on this resolution was closed. Mayor Cairnie asked City Attorney Hall to read Ordinance No: 611 section 8 - size of trash piles and Ordinance No. 611 section 9 - Location of containers. Mayor Cairnie: These notices have been sent out to everyone in the eity and it simply means that trash piles over 4' in height, 4' in width and 41 in length will not be picked'up except at the owners expense. Everyone will recieve this notice. So I hope you will all abide by this. Councilman Ledbetter: When were these sent out? Mayor: The last mailing was completed today. OLD BUSINESS Mayor Cairnie: We are open for discussion on the lighting of the little league field at the Recreation Area. At a meeting at 2:00 P.M. today, we received some bids for this project. Mrs. Ward will read them. Mrs. Ward: Fortthe Recreational Baseball Area, Fixtures and lamps only with no accessories for the large field $3,250.00 or for the alternate using the Meta1arc lamps $6,440.00.fFor the little league field only $1,510.00 or using clear 1500W lamps $1,017.00 or the alternate of Meta1arc $3,860.00. These bids are from Graybar Electric Co., Inc. We have another bid from Hughes Supply, .for the entire field $4,686.40. Councilman Dimm: Somebody told me this afternoon that the same lights can be used for the football field. Can someone tell me how this is going to be done? Mr. Gillespie: What it amounts to. on the little league field is the football field will be in the out field of the little league field. Between the two by moving two poles to the edge of the football field you will have the lighting for both field. Its a matter of relocating 2 poles. -4- J r u o o o f . Councilman Dimm: You mean they'd do this at the end of the baseball season. Mr. Gillespie: They can do it now or then it doesn't matter. Councilman Dietz: I would like to ask Mrss Ward, do we have the money available to put out $3,860.00? Can we take this money out of emergency contigency or out of the surplus funds we have and appropriated for this? Mrs. Ward: Personally I think it's too much to take out all of this money. This year has only one quarter gone and there's no telling what emergencies will arise in the City. Councilman Dietz: When we based our budget at the beginning of the year we did not anticipate any surplus. Mayor Cairnie: Oh yes. We did. Mr. Walls: Mr. Mayor, I think we need to do something for the young people in this town. The young fathers and the old fathers have spent a lot of time with this recreational area. They have put in a lot of hours and hard work in~o this and our loung people need it. Our business people are sponsoring four teams in this town and therefore, I think we should do more to make this dream come true. founci1man Dietz: There will be approximately $1,200.00 for labor. Mayor Cairnie: I personally think that we should have a conference with the Athletic Association to see what they want us to do and how far we can go. Councilman Dietz: Mr. Mayor, this all started with a conference with the Athletic Association. Mayor Cairnie: Yes, but we didn't have these figures then. Councilman Dietz: We had one figure from Hughes Supply and we knew it was going to cost that much. Mayor Cairnde: I am against taking out the surplus money at this particular time until all the avenues are explored. We have other commitments that we have made. We can't go all the way, but maybe we can go part or three forths. Councilman Dimm: Part way or three forths is not good enough. It doesn't to the job and how are they going to play ball? This is the time to take action. We either do it now or we don't do it at all. I believe I will make a motion to accept the lowest bid from Graybar Electric Co., Inc. for material to light the little league field at a cost of $3,860.00. Councilman Dietz: I second the motion. A Motion being duly made by Councilman Dimm, second by Councilman Dietz to accept the lowest bid of Graybar Electric Co., Inc. for $3,860.00. The motion by roll call vote CARRIED. -5- G , ,. , . o o o Councilman Dietz: I would like to ask our Attorney a question. Now we have to have a certification of bids and certification of money Mr. Cairnie, Now how do we do this? Mayor Cairnie: I asked our City Clerk if we have the certified money for this project. Mrs. Ward: We know how much we have appropriated in the unappropriated funds. Mayor Cairnie: We have no money certified for this particular project at the present time. Attorney Hall: Do we have sufficient unappropriated funds that have not been appropriated for for any other purpose? Mrs. Ward: Yes. Attorney Hall: They have not been appropriated for any other purpose, but we have sufficient funds if we want to appropriate it for this purpose. THE RECREATION ASSOCIATION HAS SAID THAT THEY WILL PAY FOR THE LABOR AND INSTALLATION OF LIGHTS AT THE COST OF $1,200.00. There being no further business motion was duly made by Councilman Dimm, second by Councilman Dietz that the meeting be adjourned. The motion by roll call vote was CARRIED. Time of Adjournment: 8:30 P.M. Minutes taken by Betty E. Martz .. )11. H '~l.A-L o01ic1i1m-a.~n '" / j/~~-- , /~ ....-// C 0 ?7i-'1 man Co'unci1man ~~ r~ ~ ATTEST: ~: · ~ ,J ~tJ-!// . h . sie L. War . Ci~rk -6-