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09-21-1970 - Regular o o o THE CITY COUNCIL OF THE CITY OF EDGEWATER REGULAR MEETING HELD SEPTEMBER 21, 1970 J The Regular Meeting of the City Council of the City of Edgewater, Florida, was called to order by Mayor William H. Cairnie at 7:30 P. M., Monday, September 21, 1970. ROLL CALL Mayor William H. Cairnie Councilman Jacob Lodico Councilman David C. Ledbetter Councilman General Fugate Councilman Calvin R. Dietz City Attorney Charles A. Hall City Clerk Elsie L. Ward Deputy City Clerk [inda Reynolds Police Chief Clyde W. Heath APPROVAL OF MINUTES Present Present Present Present Present Present Present Present Present A motion was duly made by Councilman Ledbetter and seconded by Councilman Lodico for approval of the minutes of the Regular Meeting of September 7, 1970, and Recessed Meeting of September 9, 1970, Upon roll call vote, said motion CARRIED. BILLS AND ACCOUNTS GENERAL GOVERNMENT Edgewater Motors City Auto Supply Taylor Brothers Brevard Tractor Company, Inc. Southern Bell Tel. & Tel. Company Florida Power & Light Edgewater Hardware & Supply Company Florida East Coast Railway Burns Janitor Service Bond-Howell Lumber Company AAA Fireproof Insulation New Smyrna Motors Daniel W. Cory Pitney-Bowes Inc. Tom Adams, Secretary of State New Smyrna Beach-Edgewater Humane Society Tipton's Florist & Nursery Lloyd Cox Company J. E. Tumblin Insurance Company New Smyrna Beach Police Department Nieburger Chevrolet Company State Tractor & Equipment Company, Inc. Charles A. Hall. WATER & SEWER DEPARTMENTS Southern Bell Tel. & Tel. Company Florida Power & Light Company City Auto Supply Stevens Lock Shop Dobbs Electric Motor Service Prentiss Hardware Company Permutit Corporation Jones Chemicals, Inc. Chemical Equipment Seryice Davis Meter Supply Company 22.60 19.95 57.50 38.05 145178 788.81 30.97 1 .00 7.40 62.43 198.60 88.25 70.00 25.50 48.00 100.00 22.50 21 .20 52.00 57.00 7.77 9.10 10.00 $ 1,804.41 25.15 327.76 24.45 18.75 22.50 14.94 31 .00 195.00 31 .70 73. 71 $ 764.96 u o o o BILLS AND ACCOUNTS, CONT. Councilman Dietz duly moved for P9yment of said bills and accounts, said motion being seconded by Councilman Ledbetter. Upon roll call vote, said motion CARRIED. OFFICERS REPORTS Certification of Posting The Officers Report stated above was read by City Clerk, Elsie L. Ward. COMMUNICATIONS A letter from residents on Spencer Street asking that the said street be vacated on the south 161 feet was read by the City Clerk. Councilman Dietz duly moved to table the letter and turn the matter over to the City Attorney for proper procedures. Said motion was seconded by Councilman Lodico and upon roll call vote, said motion CARRIED. A letter of resignation from Deputy City Clerk Linda Reynolds, effective September 30, 1970, was read by the City Clerk. Mrs. Reynolds stated her family planned to move to Alabama due to her husband's recent lay-off at the Cape, thereby making re~ignation from her duties with the City unavoidable. Councilman Lodico duly moved to accept, with regret, the resig- nation of Mrs. Reynolds, said motion being seconded by Councilman Ledbetter. Upon roll call vote, said motion CARRIED. ORDINANCES ORDINANCE NO. 667: AN ORDINANCE SETTING A TENTATIVE BUDGET AND APPROPRIATING REVENUES TO BE COLLECTED FOR THE CITY OF EDGEWATER, VOLUSIA COUNTY, FLORIDA, FOR THE FISCAL YEAR BEGINNING NOVEMBER 1, 1970, AND ENDING OCTOBER 31, 1971, TO THE VARIOUS ITEMS OF THE CITY BUDGET. The Ordinance stated above was read by City Attorney Cha~tes Hall. Councilman Dietz: I thought we decided not to put that $2,000.00 in the Recreation, but include it in the Park and Pier and Recreation, all in one. Why has it been changed? Mayor Cairnie: This $2,000.00 was planned for the summer recrea- tion program. Councilman Dietz: What will this cover? Mayor Cairnie: I presume this will cover recreation during the summer months. Councilman Dietz: This doesn't cover the ball fie~d expenses? Mayor Cairnie: No. This summer program was designed for recreation for the children during the months of July and August when there is nothdng for the children to do. Mr. Paul Walls questioned the tentative budget figure for the Library ($8,840.00) as being approximately the same as that of the 69/70 fiscal year. He stated that the Library would need to replace furniture that was quite old and worn, that the cost of books had risen over 25 percent and that $8~0.00 was barely enough to cover salaries of the two librarians. Councilman Dietz stated: After the auditor's report in January we would know exactly how much surplus we have, and you know, Paul, the budget is always adjusted to meet the needs of each department. But we didn't want to go over our budget right now. -2- u o o u ORDINANCES, CONT. Mr. Walls: Then I assume if there is an excess after the auditor's report, the Library will get an increase in their budget. Councilman Dietz again stated that proper adjustments would be made at that time. There being no further questions on the tentative budget, Council- man Dietz duly moved for adoption of the first reading of the tentative budget for the fiscal year, 11/1/70 to 11/1/71, said motion being seconded by Councilman Ledbetter. Upon roll call vote, said motion CARRIED. Mayor Cairnie announced that the second reading of the tentative budget would be heard at the RegDlar Meeting scheduled for October 5, 1970. RESOLUTIONS A Certification of Funds available for purchase of street signs was read by City Clerk Elsie L. Ward. RESOLUTION NO. 349: A RESOLUTION ACCEPTING THE BID OF SASO, INC., OF GRAND PRAIRIE, TEXAS, FOR THIRTY-ONE (31) TWO- WAY AND FOUR (4) FOUR-WAY STREET SIGN ASSEMBLIES FOR RIVERSIDE DRIVE; THIRTY-SIX (36) TWO-WAY AND SIX (6) FOUR-WAY STREET SIGN ASSEMBLIES FOR RIDGEWOOD AVENUE; FORTY-THREE (43) TWO-WAY AND ONE (1) FOUR-WAY STREfT SIGN ASSEMBLIES FOR INDIAN RIVER BOULEVARD, FOR THE SUM OF ONE THOUSAND ONE HUNDRED SEVENTY-EIGHT AND FORTY- FIVE ONE-HUNDREDTH DOLLARS ($1,178.45). The Resolution stated above was read by City Attorney Charles Hall. Councilman Ledbetter duly moved for adoption of said Resolution, said motion being seconded by Councilman Lodico. Upon roll call vote, said motion CARRIED. OLD BUSINESS On the petition for additional street lights on Hubbel Street tabled at the Council meetings of August 17 and September 9, and improved lighting of Indian River Boulevard, Councilman Lodico stated as follows: "Last week we had a gentleman here from Florida Power and Light who looked at Indian River Boulevard and Hubbel Street. He said one more light would provide this street with sufficient light, so I am recommending one more street light be installed since there are three on Hubbel already." "We also checked Indian River Boulevard from U.S. 1 to Willow Oak. We (the Council) had thought maybe two lights on each street extending across from north to south would be a good idean, but Florida Power recommended one light on the corners of each street and one light dprbetween on the opposite side; in other words, a street light approximately every 125 feet. This system will cost about $64.00 additional per month." Councilman Lodico duly moved to adopt the recommendations of Florida Power & Light for both Hubbel Street and Indian River Boulevard. Said motion was seconded by Councilman Dietz and upon roll call vote, said motion CARRIED. Councilman Ledbetter: 11m going to brmng up the paving of the parking lot again. I move we put out bids for the paving of the parking lot with the same specifications now available at City Hall and bids to be teturned by October 5, 1970. -3- u o o u OLD BUSINESS, CONT. Said motion by Councilman Ledbetter was seconded by Councilman Fugate. After some discussion, Mayor Cairnie asked Mr. Dana Armstrong for any suggestions on the amount of rock to be called for in the specifications. Mr. Armstrong: If the parking lot is to be used for parking only then minimum amounts of lime rock and sealing should be sufficient. Mayor Cairnie then asked Mr. Fred Garlick about the condition of the base at the parking area. Mr. Garlick: It's all shell and whenver a hole wears down the hole is usually filled with more shell. Councilman Lodico: I am under the impression that some of the base will be scraped off. Councilman Ledbetter answered by stating that the base would be leveled off. Councilman Fugate: I think if we are going to do it we should do a good job, but not ask for less than 2~ of rock. Mayor Cairnie: I talked to a County Engineer who told me 1" of lime rock would be sufficient. Councilman Dietz: A lot of boat traffic will go through there and some of those boats are heavy. We got a letter from one paving company the last time we sent out bids and thatppaving company wouldn't guarantee their work if it wasn't at least 6" of lime rock. Mr. Ledbetter: Then I withdraw the motion, since we are running into the same thing we did before. Councilman Fugate: Do you think we should ask for 2"? Councilman Ledbetter: If we want 1" or 2" I think we could get a bid on it. Councilman Fugate: I move we have it paved and ask for not less than 2" of lime rock and 1" of black top sealing. Said motion was seconded by Councilman Ledbetter and upon roll call vote, said motion CARRIED. Councilman Fugate: We talked about fixing a road over here around the school. Nothing has been done and they still expect us to do it. I was called before I came to the meeting and was asked to bring it up. Councilman Lodico: There has been no meeting held on it and I won't approve something without the approval of the Council. Councilman Dietz: Let's make a motion to approve it. I move we go ahead and put the road in. Said motion was seconded by Councilman Fugate and upon roll call vote, said motion CARRIED. Councilman Fugate: What are we going to do about the junk at the old crab factory? Mr. Hall, what can we do about it? City Attorney Charles Hall asked City Clerk Elsie L. Ward when thettime had expired for the owner to completely clear the property. The City Clerk stated the expiration date was August 15, 1970. Attorney Hall: It might be feasible to notify the owner and bring it under our Ordinance on littering or public nuisance. -4- u o o u .OLD BUSINESS, CONTt Mayor Cairnie: Don't you believe a letter from our City Attorney advising him that his time has run out might help? The Council agreed on this suggestion and the matter was turned over to the City Attorney. NEW BUSINESS Councilman Ledbetter: I move we put out bids for a continuance of the present seawall on the south side of the Park and Pier in three separate units; one bid for 200 feet, one bid for 180 feet and a combined bid for the total amount of 380 feet, with bids to be returned by October 5, 1970, and specifications to match the existing seawall. Said motion was seconded by Council- man Lodico and upon roll call vote, said motion CARRIED. Councilman Lodico suggested that the Councilmen check the area to Be constructed for depth, as the water level was much deeper there. Councilman Lodico: I would like to enter into the minutes that all plans for revamping City Hall to improve available space and provide additional space for the Police Department are acceptable to the Council and move we hire Mr. Robert G. Howard as architect for the job. Said motion was seconded by Councilman Dietz and upon roll call vote, said motion CARRIED.- The next item on the agenda was presented by Councilman Dietz who stated as follows: We asked for a letter from Briley & Wilde giving their opinion as to whether an automatic valve would work in getting pure water out of the Florida Shores tank. We presented this idea to them, they studied it for four months, but they did not concur that this would clean up the water system. I cannot move to purchase such a valve until they tell us it will cleanup the water in the Florida Shores tank. Councilman Dietz: We have a problem with the sewer plant. We have until January 1, 1973, to bring the organic material up to 95% or better. Briley & Wllde informed us that we can add to our present plant a screening process, but this process will not affect the detergents in the water. If we add this process it would cost approximately $100,000.00. Representatives from Outlaw Engineering have contacted the Mayor and have stated that this problem can be solved by making the plant an activating sludge plant. This company says they can change our plant and covert it and remove in excess of 90% of the organic material and remove all of the detergents. But we have no cost figure on this. They want $300.00 tm investigate the possibilities and give us an opinion. Briley & Wilde want $750.00. I would recommend to the Council that we have more than one opinion if we are going to spend the people's money. I move we hire Outlaw Engineering to give us this opin~on. Councilman Lodico: I think $300.00 is a small price to pay' for an additional opinion if it means eventually spending that much of the tax pay~rs' money and I will second that motion. Motion being made and seconded, upon roll call vote, motion CARRIED. MISCELLANEOUS Mayor Cairnie noted that three of the members of the Board of Governors were present and asked if they had any questions or anything to discuss. -5- u o o u MISCELLANEOUS, CONT. Councilman Dietz stated: Members of the Council have been told that rates have been changed on the Community Center as of two or three weeks ago and the Council was never informed. People have been coming to us asking why and we didn't have any answers. I think the Council should have been advised of the changes. Mr. John Brooks, Chairman of the Board of Governors, addressed the Council and cited from a copy of the By-Law of the Board dated 1963, that portion which spells out the duties of the Board and the authority to adjust the rates if necessary. Mr. Fred Garlick added that the Board had encountered problems in the fact that some Edgewater residents belonged to var40us clubs or organizations that were non-local, yet the clubs asked for a local rate when renting the hall because of their Edgewater resident memberships. Mr. Dietz replied to the Board members that the Council realized the problems they had, but only wanted to emphasize that the Council should be informed when any changes were made. There being no further business, Councilman Dietz duly moved for adjournment of the meeting, said motion being seconded by Councilman Ledbetter and CARRIED. Time of Adjournment: 9:02 P.M. Minutes taken by Linda Reynolds /v~, r co~nCi1;t ~PK~ ~man ~ ~ d lC> -fk ATTEST: .~ d, Clty Cler -6-