04-19-1993 - Work Session
..
.."""
The City Council Work Session
Monday, April 19, 1993, at 7:00 p.m.
Community Center
ROLL CALL
Mayor Jack Hayman
Councilman Kirk Jones
Councilwoman Louise Martin
Councilman Michael Hays
Councilman David Mitchum
City Attorney Krista Storey
City Clerk Susan Wadsworth
Police Chief Lawrence Schumaker
Present
Present
Present
Present
Present
Present
Present
Present
1) Evidence building
city Manager George McMahon and Chief Lawrence Schumaker gave their
presentations to the Council on the needs for the evidence
building.
Community Development Director Mark Karet went over his Building
Space memorandum with the Council. This memorandum included
facilities inventory, future facility requirements, government
center and incremental expansion.
Mr. Joe Martin addressed the Council in reference to the structure
design.
There was discussion on the present detective facility and how it
will be used to house the building department when the new
evidence/detective building is complete.
The general consensus of the Council was to have the two story
evidence/detective building put on the May agenda under old
business for council action. They also asked the City Manager to
have the financing information available for discussion at that
meeting.
2) Volusia City-county Water Supply co-operative
Mayor Hayman informed the Council on the status of the Volusia
City-County Water Supply Co-operative. He mentioned the
membership fees. He went over the co-operative agreement with the
Council. He expressed his concerns. He also addressed the
performance and accomplishments of Mr. Feaster.
1
.- .
'w'
.....",
The councilmembers voiced their concerns on the co-op.
City Manager McMahon asked that a firm figure be obtained from the
co-operative for the budget in June.
Mayor Hayman stated that he will go back to the co-operative with
the council concerns as follows:
Mrs. Martin's concerns with paying $10,000.00 without knowing what
we are going to get for it.
Fees should be based on something such as well head use or
something similar which would be more representative of population
and the participants.
The co-op should not led to an authority or a taxing district with
taxing authority.
The st. John's River Water Management District has a lot of funds
to support water studies, efforts and plans that should be
available to us.
Dialog is needed between the East and West for encouraging
participation and also the dues of re-use water.
A reduced water consumption plan needed throughout the County and
re-use plays an important part on this.
The County position regarding the future position of the Water co-
op. The Water management plans of the cities.
Need for projects to produce cooperations.
The budget figure need to be back to the City by June 1.
Dominic Capria- 606 Topside Circle, he feels that what councilman
Hays has said is what we should follow.
3) Contracts of city Attorney, city Manager, and city Clerk
city Manager's contract
section 5-A Performance Evaluation
There was discussion on performance evaluations, goals and
objectives. The consensus of the council was to have an annual
evaluation and a 6 month oral one on one review evaluation.
section 6-D compensation
There was discussion on compensation and benefits that are awarded
to other city Managers in the area.
Work session
April 19, 1993
2
....
...."
The amount of the mid-point was discussed.
There was discussion on the section, percentage increase granted to
the City employees. The consensus of the Council was to delete the
phrase percentage increase granted to city employees generally.
There was discussion on the deferred compensation being increased
from 10% to 15%.
section 7-C Benefits
There was discussion on the wording on this section "any associated
conferences and any other approved seminars which would be
beneficial to the City". The consensus was to move approved under
this section up after before other organizations where such
memberships would be beneficial to the city. The three contacts
read similar under Compensation and Benefits these changes should
be made in all contracts.
The Mayor brought up the International Manager program exchange, he
wondered if this would be a conflict in the outside emploYment
section. city Attorney stated that it would not be a conflict.
There was some discussion on this contract coming back to council
with options and deletions.
Compensatory time was discussed.
Councilman Jones requested that a list be provided showing how many
employees with 20 years are at mid-point.
Doris Hill, Lincoln Road- Commented on the City Managers request to
be brought up to mid-point. She also expressed her feelings on the
Hammack Study and the fees .
Bill Klein, 2910 Needle Palm-Commented on the salary of the City
Manager. He also commented on the terms and wording of the
contract.
Contract for the City Attorney
section 8-D
There was some discussion on this section needs added wording that
books, publications and subscriptions be property of the City.
The consensus of the Council that section 8-C should read as it
will in the City Managers. The wording needs to be changed in all
the contracts to reflect changes discussed in the City Managers
contract.
Work Session
April 19, 1993
3
w
..""
It was brought to the Council attention that in compensation the
City Attorney did not ask for any increase.
Contract for City Clerk
section 5-Compensation
There was a brief discussion on the pension section, compensation
brought up to mid-point was consensus to leave as is.
Take out phrase shall receive an annual increase in her
compensation equivalent to any percentage increase granted to City
employees generally.
section 6- Performance Evaluation
The consensus of the Council was to have a oral review evaluation.
section 7-Benefits-c "any associated conferences and any other
approved seminars which would be benef icial to the City". The
consensus was to move approved under this section up after before
other organizations where such memberships would be beneficial to
the City.
4) Preliminary budget discussion
City Manager will provide Council with Goals to go over in the May
workshop.
He informed Council on his plan for road paving, equipment
replacement, increase revenues through fees, look at broad
priorities for next 5 years and enhance recreation program within
present budget.
Council motion to adjourn at 10:13 p.m.
Work Session
April 19, 1993
4