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11-21-1960 - Regular , ...... ""-'" y I ~ t'--' .... "'I '1' I J '-' REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF EDGEWATER, VOLUSIA COUNTY, FLORIDA, HELD NOV. 21, 1960. The Regular Meeting of the City Council of the City of Edgewater, Florida held November 21, 1960 was called to order by Mayor Crawford C. Shaeffer at 7:.30 P.M. ROLL CALL Mayor Crawford C. Shaeffer Councilman G. V. Beck Councilman S. A. Seng, Sr. Councilman R. P. Smith, Sr. Councilman D. T. Armstrong City Clerk Frank F. Dippery City Att'y John E. Chisholm Police Chief F. H. Norman Fire Chief C. Fred Garlick Present Present Present Present Present Present Present Pres~nt Present The Minutes of the Regular Meeting held November 7th, 1960 and Special Meeting held November 9th, 1960 were presented to each Councilman for his approval. Motion duly made by Councilman Smith these minutes s~approved -, as submitted, seconded by Councilman Seng and by vote CARRIED. ~- BILLS & ACCOUNTS Southern Bell Tel. & Tel. Florida Power & Light Co. City of New Smyrna Beach Florida Fireman Addressograph~ultigraph Corp. Water Bill Pitney-Bowes, Inc. Mr. Fillo John W. Dykeman Roger B. Quincy Prentiss Hardware Co. Gulf Oil Corporation Best in Children's Books Doubleday One Dollar Book Club $61.97 168.61 74..36 124.00 9.75 2.50 18.00 4.00 62.70 42.21 5.66 .308.65 1.70 2.20 Motion duly made by Councilman Seng these bills be paid and be made a part of the minutes, seconded by Councilman Smith and by vote CARRIED. Roll call vote being as follows:- Councilman Beck Yea Councilman Seng Yea Councilman Smith Yea Councilman Armstrong Yea Mayor Shaeffer Yea COMMUNICATIONS Letters were read from the Chamber of Commerce and South Eastern Underwriters Association. OFFICERS REPORTS The Police Report for the month of October 1960 was read. RESOLUTIONS None ORDINANCES None '-' \filii ..., J OLD BUSINESS NONE NEW BUSINESS Mayor Shaeffer stated it had been put in paper to increase Garbage & Trash Collection fees. I can see no reason for Garbage Collection in- crease, but as to trash that is different. In this department we operated on a deficit of $1000 this year and I recommend this council work out some scheme where by we can charge for certain pickups. I will not ask each Councilman for his views. Councilman Armstrong stated the garbage will take care of itself and I realize we do have trash problems. In Florida Shores they do not pick ,up trash. The majority of trash collections is between river and highway where it is more thickly populated and I feel it would not be feasab1e to raise everyone in the City when only certain ones get this service. I think we can work out someway to collect additional fees for large quantities. Councilman Smith stated I had charge of this collection until I resigned. I had pretty good response from the people when they had a large quantity of trash to be collected by charging additional. We would go over certain sections one day and the next day you could go over it again. In some instances after the people had been away for 3 or 4 months it would take two men a half day to haul trash away. Because they paid for this service while away they expected City to hall away for nothing. I think it might be a good idea to contact other cities and see what they charge for this service and how it is handled. I know, nwse1f, even before ''Donnall how much it cost in labor and fuel, so I feel we should investigate with others as to what system they use and be governed accordingly. Councilman Seng stated I would go on record as to amount to be picked up. A pile 2 x 2 or 3 x 3 and be charged accordingly. Such as hauling trees away they should be charged extra. All trash should be put in containers if possible for easier handling. Councilman Beck stated I feel the way things are going you have been re- ferring mostly to nw zone, but I feel we should not go in the hole on any collections and if we are going in the hole then we should charge for trash collections separately. We certainly can't go in the hole and we should take measures and check up, either as the whole City or individually. Councilman Smith: The Ordinance forbids burning of lots without permission and pine needles and leaves should be put in containers so they can be picked up. A man cannot fork pine needles and leaves into a truck and make a job of it and it wastes too much time. All contractors have to dispose of left over building material. vie have had no trouble there. Where an individual replaces a roof we are ask to haul old roofing away. I say we should charge the individual for this service, or we can cut costs by \ having each individual haul away such things as old roofing themselves. Mayor Shaeffer suggested that pine needles be burned. He stated some were confused by the ordinance. Burning as defined in the Ordinance was for lot clearing. If all would comply and burn all that could be burned it would help the City considerably. Councilman Seng stated if everything was collected at one time along with Garbage in containers it would take care of whole thing. Discussion on pay raises for certain employees. At a get together of Council these raises were discussed. $25.00 a month raise for Mr. Seeney and Mr. Kincaid and 15~ per hour raise for Mr. Winkler and 5~ per hr. for Mr. Weed. Councilman Armstrong: I do not feel as if we are justified to raise a certain few. I believe in equality or a blanket raise across the board. I believe in fairness to everyone. ~ ...", J v "'" Councilman Beck: I feel a raise is justified if an employee has been here for sometime. Those with longer time and are satisfactory are entitled to a raise. Councilman Seng: It all depends on length of time of employment. I feel the man that is responsible for the garbage truck is entitled to 15i per hour more. It is only fair that the man who has been with the City for one, two or three years should get more. Councilman Smith: I was responsible for this question being raised. I feel the man with a greater responsibility should be compensated. If he is given responsibilities he will work harder and some of this work requires more responsibility, like caring for garbage truck, and that man should get more than a helper. As far as Mr. Seeney is conserned he would be a hard man to replace as he takes care of all equipment and uses his own tools as the City does not have any. He will work extra when called upon and I feel a $25.00 raise is a small amount of compensation for the services rendered. As far as Mr. Kincaid is concerned, it would be hard to replace him for the money and I do not agree to a blanket increase. I do agree to a raise after a man has been with the City, say a year. Mayor Shaeffer: I wish to state we have the nicest crew working for the City now that we have ever had and all are very dependable. Motion duly made by Councilman Beck we give Mr. Seeney a $25.00 monthly raise and 15i per hr. to Mr. Winkler and 5i per hr. to Mr. Weed. Seconded by Councilman Seng, provided this is made re-troactive as of Nov. 1st, This made re-troactive by Councilman Beck. Roll call vote being as follows:- Councilman Beck Yea Councilman Seng Yea Councilman Smith Yea Councilman Armstrong N~ M~or Shaeffer Yea Motion duly made by Councilman Seng we give Mr. Kincaid a $25.00 month raise. Seconded by Councilman Beck and by vote CARRIED. Roll call vote being as follows:- Councilman Beck Yea Councilman Seng Yea Councilman Smith Yea Councilman Armstrong Yea Mayor Shaeffer Yea Letter from Chamber of Commerce asking for a charger change. Mayor Shaeffer stated this would be handled in the same manner as the other letters already in. Councilman Smith stated this should not be put off until a future date, but some action should be taken. The Chamber of Commerce, the Edgewater Business Association and Civic Association have all ask that these changes be made, and I feel we should go on record as approving or disapproving before it is to late to have changes ready for Lawyer to prepare for Legislature. You know we have to have all changes ready in January to be presented to Legislature and these three organizations are the back-bone of the City and should have some say in this matter. Openly I do not agree with hiring a City Engineer as we have en- gineers handy that we can get at any time and it would be a waste of money to hire one as we would have to pay a retainer fee. I agree expenditures should be cut down to $500 without proper bids. As to City Manager, we could use one which would cut down the work of the Mayor and Council members, but it is not feasable at this time, but we should go on record so that in the future when feasable we could hire one without waiting for a charter change. Mayor Shaeffer ask the other Councilmen to state their views. Councilman Beck: Personally I am in accord with cutting spending down to $500 without bids. I think this is a good figure. As to City Manager and City Engineer, I do not think the City needs them yet. At this point Attorney Chisholm suggested that there be a public hearing at which time the public would be informed of the purposed changes and voice their opinions. The meeting to be held not later than the first meeting in December, at the Community Hall. , I( '--' I '-" ~ "-' If held at this time it would give everyone a chance to hear the proposed changes and still give time enough to prepare the proper papers for the Legislature. Councilman Seng: I am in accord with $500 spending without bids, and as the City grows be able to hire a City Manager and Engineer, say according to population for example 5000 or 3500 population. Attorney Chisholm stated it would not be good policy to tie population into it. Councilman Annstrong: I agree whole heartly for $500 spending, but pro- visions should be made whereby if an emergency came up -we would not have to wait for sealed bids. If quick action is needed and we have to wait to award a contract thru sealed bids, sometime could elapse which could cause a hardship. I am only thinking of the welfare of the people, say if the fire truck should break down and the cost of repairs would be more than $500 dollars and we had to wait for sealed bids. Mayor Shaaffer stated he was in favor of a City Manager if and when needed, but not in favor of a City ~ Engineer when we have two good engineers close by and not in favor of $500 without bids, but $1000. Amen. Mr. Brown: Cities as large as Philadelphia are limited to spending only $500 without sealed bids and certainly if they can do it this little town can do it. You can always pick up the phone and ask for sealed bids and have them in the next day. As to City Manager and City Engineer make provisions to hire if and when needed at the discretion of the City Council. Mr. Grafton: We might not get a hard working council like the one we have now and then we would need a City Manager. Mr. Wilson: The City Attorney has suggested that we have a meeting which I think is good as it will give plenty of people an opportunity to express their feelings and still give plenty of time to get it before the Legislature. Motion duly made by Councilman Smith expenditures not to exceed $500 without bids, seconded by Councilman Armstrong and by vote CARRIED. Roll call vote being as follows:- Councilman Beck Yea Councilman Seng Yea Councilman Smith Yea Councilman Armstrong Yea Mayor Shaeffer Yea Motion duly made by Councilman Beck we table the matter of City Manager and City Engineer until it is discussed further with Attorney Chisholm, seconded by Councilman Seng and by vote CARRIED. Letter from Fire Underwriters. Mayor Shaeffer stated it would be impossible for a City of this size to comply with all the regulations required for a reduction in rat at this time. Motion duly made by Councilman Smith we table this letter, seconded by Councilman Armstrong and by vote CARRIED. Motion duly made by Councilman Armstrong a Resolution be drawn up and sent to the School Board, stating the feelings and desires of the Council on a School here in Edgewater, seconded by Councilman Seng and by vote CARRIED. Mr. Brown ask that the Council wait on this Resolution until after a meeting with the school board tomorrow. Mr. Grafton stated he thought this a fine idea and would go along with it 100%. He stated he was to present to the school board a petition signed by over 1000 persons to bring a school to Edgewater. , "---' .. I' ,. ....; ~ '--' Councilman Annstrong: I have some connnents and I may put the Mayor on the spot. The Pier at Florida Shores is in bad shape and I want to know if you can give us some encouragement of what you plan to do. Mayor Shaeffer stated he had instructed the City crew to put logs back and fill holes along the bank and make temporary repairs. Councilman Armstrong: It is City property and it is the duty of this City Council to commence to take care of public property. Councilman Armstrong stated he would like to ask Mr. Scofield a question. Sometime ago I requested plan for drainage elevations for Florida Shores. I have not received them as of today. Mr. Scofield stated he had talked to Mr. Moynahan and he did not have anything worth while as drainage maps were destroyed after they started to acquire more land and more drainage was need- ed, so they put it in as they went along and so many changes had been made to meet the needs the old maps were destroyed. Mr. Tedei stated he had ask that Fern Palm Drive be fixed. Since the hurricane it was washed out, along side of the culvert, and he had been unable to get either Mr. r.10ynahan or the City to do anything about it. Mr. Scofield stated they did not intend to fix it because it was caused by the drainage ditch the City emptied into their drain ditch to drain shell pits and Edgewater Acres and it was up to the City as they had two 5 ft. culverts under railroad and 6 ft. culvert under Fern Palm, and certainly since this other drain ditch was put in it has retarded the flow of water through this culvert. Councilman Armstrong stated you could not expect a 6 ft. culvert to do the work of two 5 ft. culverts, but when the culvert is put in under the Maytown spur, this will relieve the water in the drain ditch the City put in. Mr. Grafton stated he wanted to compliment out Mayor on the offer he made at the meeting of all City Mayors and C. of C. heads who met in Daytona Beach on the Inlet. Our Mayor offered the Connnunity Center for the next meeting to be held in March and I think we can be proud that a City of this size has a building of this size to offer for such a meeting. There being no further business Councilman Seng moved we do now adjourn, seconded by Councilman Smith and by vote CARRIED. Time 8:50 P.M. Mayor Councilman Councilman councilman~ Councilman ,f}{'-c~<O Z a"-:::Z-lJ<'2) A=TV,-t~c> L>>#;r City Clerk /, /,