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12-12-1960 - Special " '--' ~ "\ v ~ SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF EDGE\'lATER, VOLUSIA COUNTY, FLORIDA, HELD DEC. 12th, 1960. A Special Meeting of the City Council of the City of Edgewater, Florida held December 12th, 1960 was called to order by Mayor Crawford C. Shaeffer at 1:00 P.M. ROLL CALL Mayor Crawford C. Shaeffer Councilman G. V. Beck Councilman S. A. Seng, Sr. Councilman R. P. Smith, Sr. Councilman D. T. Armstrong City Clerk Frank F. Dippery Present Present Present Present Present Present The purpose of the meeting was to discuss and award City Insurance. Toxey Whitaker and W. L. Robertson, Insurance Agents "Tho each carry some of the City insurance were present. Toxey Whitaker submitted a bid of $2,579.80 on vlorkman's Compensation, Gen. Liability and Fireman's Accident Insurance. The previous year the City paid L. Robertson $3,053.14 for the same coverage. Therefore the discussion on these policies. Mr. Robertson stated the Liability and Workman's Compensation coverage was based on an estimate as an audit is made every year to determine the actual cost and adjustments made, therefore he did not see as anyone could give an accurate figure. Councilman Beck stated he would like to have bids on all insurance not just these particular policies, so as to determine just what the City would spend for the year. Motion duly made by Councilman Beck every cent we are spending on Insurance Coverage for the next year (1961) be submitted in bids, seconded by Councilman Smith. This was discussed and just what policies Mr. Whitaker held and what Mr. Robert- son held. Motion was then made by Councilman Beck to ,~thdraw his motion and Councilman Smith withdr~l his second. It was decided to ask each Agent to sub- mit bids on all policies. Motion duly made by Councilman Smith this meeting be recessed until 2:30 P.M. December 15th for bids to be submitted, seconded by Councilman Beck and by vote CARRIED. Time 1:40 P.M. CONTINUATION OF RECESSED MEETING HELD DEC. 15th, 1960. The Recessed Meeting of the City Council of the City of Edgewater, Florida held December 15th, 1960 was called to order by Mayor Crawford C. Shaeffer at 2:40 P.M. ROLL CALL Mayor Crawford C. Shaeffer Councilman G. V. Beck Councilman S. A. Seng, Sr. Councilman R. P. Smith, Sr. Councilman D. T. Armstrong City Clerk Frank F. Dippery Present Present Present Present Present Present . " .. '---' ~ \.., v Mr. Toxey vlhitaker and Mr. W. L. Robertson and Mr. Donald Vickery were present to submit bids. Mr. Donald Vickery, Special Agent for United states Fidelity & Guaranty Company submitted a price of $4,061.36 which covers 85 miles of roads and payroll according to the present budget. Vir. Whitaker stated they based their bid of $2,579.80 on actual pay roll and general liability with coverage on everything the City owns. Of course there will be an audit at the close of the year which determines the Workman's Compensation Policy the same as all companies. Mr. Whitaker would not state the ;number of miles of streets he based his figures on, but stated all streets and sidewalks were covered. In checking over the figures submitted the difference was mostly in Compre- hensive General Liability. Mayor Shaeffer ask if Mr. rlhitaker would certify as to the number of miles of streets covered and Mr. Whitaker stated all streets were covered, and he did not think it necessary to certify as to the number of miles of streets were covered. Ask if he would give a more definate figure, Mr. lihitaker stated he would contact his agent and get his final bid by Friday. There being such a great difference in the total amount of Premium and no decision being reached motion was duly made by Councilman Beck to recess this meeting until 4 o'clock December 16th, seconded by Councilman Seng and by vote CARRIED. Time 3:00 P.M. CONTINUATION OF SPECIAL MEETING HELD DECEMBER 16th, 1960. Continuation of the Recessed Meeting of the City Council of the City of Edge- water, Florida held December 16th, 1960 was call1ed to order by Hayor Crawford C. Shaeffer at 4:00 P.H. ROLL CALL Mayor Crawford C. Shaeffer Councilman G. V. Beck Councilman S. A. Seng, Sr. Councilman R. P. Smith, Sr. Councilman D. T. Armsurong City Clerk Frank F. Dippery Present Present Present Present Present Present Mr. Whitaker who had submitted a bid of $2,579.80 stated his bid was based on 9 miles of streets. Therefore 76 miles of streets had to be added. This brought his bid up to $4,920.60 against $4,061.36 submitted by W. L. Robertson. After discussion and basis for these figures, motion was duly made by Councilman Beck we accept the lowest bid submitted, seconded by Councilman Smith and by vote CARRIED. Roll call vote being as follows:- Councilman Beck Yea Councilman Seng Yea Councilman Smith Yea Councilman Armsurong Yea Mayor Shaeffer Yea There being no further business Councilman Seng moved we do now adjourn, seconded by Councilman Beck and by vote CARRIED. Time 4:35 P.M. to. "",.,- , \.....I (..., A=T:~-~JW~ Ci ler II l., '-' Mayo Councilman Councilman ~~,~ <.-. ~?: ~~:t() < X