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05-02-1984 J ~ ~ CITY OF EDGEWATER PLANNING AND ZONING BOARD MEETING MAY 2, 1984 Minutes Chairman Bennington called the regular meeting to order at 7:02 P.M., in the Community Center. ROLL CALL Members present: Messrs. Bennington, Stewart, Finn, Wheeler, Quaggin, and Ann Thomas. Also present: Susan Mista, secretary, two members of the press, Councilman Jack Spencer, Councilman Neal Asting, Councilwoman Gigi Bennington, Ron Lucas. Mr. Chenoweth was absent. APPROVAL OF MINUTES Mr. Wheeler made a motion to approve the minutes of the April 18, 1984, meeting, seconded by Mr. Quaggin. Motion CARRIED 6-0. SITE PLAN REVIEWS SP-8400 - Michael P. Link - Retail/Wholesale business - 26th & Guava. There being no one present to represent this site plan, Mr. Wheeler made a motion to TABLE this site plan, seconded by Mrs. Thomas. Motion CARRIED 6-0. SP-8425 - Ed Hall/Ron Lucas - Apartment Complex - 111-113 West Turgot. Ron Lucas was present to represent this site plan. Chairman Bennington read a letter that was presented to the Board from the City Engineers, Scott Spooner, which stated their office has received the stormwater management plans for this site plan and find them to be acceptable. However, the letter stated that they recommended that the building permit be withheld until final plans are received by both City Hall and their office. Chairman Bennington also referred the Board to a memo from the secretary concerning the comments by Terry Wadsworth, Utilities Superintendent, stating that he approves of the proposed water and sewer system lay-out that was presented to him on this site plan. Chairman Bennington asked if we have a sealed set of plans on file, to which the secretary advised, no. He stated that final approval should be subject to receiving a sealed set of plans by an architect and also withholding the issuance of the building permit until the final plans are received by City Hall and Briley, Wild regarding the stormwater management system. Mr. Wheeler made a motion to gIve preliminary and final approval to this site plan, subject to receiving a sealed set of plans by an architect and receiving the final plans concerning the stormwater management system prior to issuing the building permit. Mrs. Thomas seconded the motion. Motion CARRIED 6-0. OLD BUSINESS Chairman Bennington advised that the first item under Old Business was a discussion with Mrs. Pat Wallace of Southern Bell concerning the installation of SLC-96 in the City. Mrs. Wallace had not arrived at the meeting at this time so the second item under Old Business was discussed. Review parking requirements in B2 and B3 zones. Chairman Bennington stated that it had not been determined at the last meeting whether or not 3 or 5 parking spaces would be required per ,. <.) (). teller for the new category for "banks". It would be either 3 or 5 per teller, plus one for every 200 square feet of gross floor area, plus one per employee. After a discussion concerning the number of parking spaces per teller, and Chairman Bennington's suggestion that it be stated one parking space per employee on the largest shift, Mrs. Thomas made a motion that the parking space requirements for banks be stated as 3 parking spaces per teller, plus 1 parking space per 200 square feet of gross floor area, plus 1 parking space per employee on the largest shift. Mr. Wheeler seconded the motion. Motion CARRIED 6-0. Chairman Bennington referred the Board members to page 1623 of the Code, under Item D, and suggested that a sentence be added that parking shall be arranged so as to eliminate the necessity of backing into any street or thoroughfare, excluding duplexes and single family residences. He said there was no problem with duplexes and single family dwellings backing in and out in that this ~as not done that many times a day. A discussion then ensued regarding adding this sentence to the Code. Mr. Wheeler made a motion that the following sentence be added to the Code concerning parking requirements, page 1623, under Item D: Parking shall be arranged so as to eliminate the necessity of backing into any street or thoroughfare, excluding duplexes and single family resid- ences. Mr. Stewart seconded the motion. Motion CARRIED 6-0. There being no further discussion concerning the parking requirements in the B2 and B3 zones, Chairman Bennington instructed the secretary to send these recommendations to Council for their May 21, 1984, meeting. At this time, Mrs. Pat Wallace of Southern Bell arrived at the meeting. Discussion with Mrs. Pat Wallace of Southern Bell regarding installing SLC-96 in City. Chairman Bennington advised Mrs. Wallace that the Board has some questions concerning the letter she sent to the City, requesting permis- sion to install the SLC-96 system in Edgewater. He asked her what the buildings would look like, their size, etc. Mrs. Wallace showed the Board members several pictures of different structures that are being used for this system, advising them that these buildings are unmanned, silently alarmed and will be landscaped to blend in with the surrounding areas. She stated that the building most often used at the present time is 7'7" x 13'3". Chairman Bennington questioned Mrs. Wallace wherein she stated that they need to install four of these structures in the City at ~he present time. He asked her where they intended to install same. Mrs. Wallace advised that one is needed at the intersection of Indian River Blvd. and Queen Palm Drive, 24th and Queen Palm Drive, West Park Avenue at Flagler, and Palm Breeze and U.S. 1, on the west side of U.S. 1 near Silver Ridge. Mrs. Wallace advised that they can either purchase the land from the City or get an easement for this structure. They need a piece of pro- perty SO x 60 to set the building on, make a driveway with a turn around on the property so they do not have to back out on the street, which also allows for landscaping on the property. She further stated they try to leave as many trees as possible on the property, they try to tuck the building behind the trees and then put in the driveway. Conduit will be run underground into the facility. She advised that this structure is set up whereby 10 cables will serve 96 customers. This is a fiber optic system using the existing copper cable. Chairman Bennington asked what they were asking under Item 2. Mrs. Wallace explained that some areas require a minimum lot size of, for example, 2 acres and they only need an area SO x 60 and if they were required to purchase 2 acres, they would not be utilizing the land to its best use. -2- Planning & Zoning Board Meeting May 2, 1984 ~ u ~ Chairman Bennington asked Mrs. Wallace what they were asking for under Item 3, concerning providing land for these facilities in industrial districts and Planned Unit Developments. Mrs. Wallace advised that they be allowed a designated piece of property in new developments that come into the City, prior to receiving final approval for construction by the City so that they do not have to go in at a later time and try to secure this property after the development has been OK'd and constructed. They would like this property to be given as a pre-requisite to finalizing the plans. Chairman Bennington asked if they wanted the developer to set aside a piece of property for them, at his expense or Southern:;Bell, to which Mrs. Wallace said at his expense. She said it is much easier to get this easement prior to construction than to try and find the property after the project has begun or been completed. Most of the time the structure will be located at the front of the project and if the land is designated for this facility prior to construction, the developer can landscape or construct the entrance around this facility. Councilman Asting asked if the same type building will be constructed at all four locations in Edgewater. Mrs. Wallace stated that"they try to adjust the facilities for the location. In summarizing, Mrs. Wallace stated that Southern Bell is seeking authorization to go into any zoning classification as an accepted use to construct these facilities, as long as they meet the size requirements. They also want, to be included in developing new PUD's and PID's, prior to the City giving final approval to same. There being no further questions or discussions by the Board members on this subject, Chairman Bennington advised Mrs. Wallace that they would study this request at the next meeting and advise Mrs. Wallace of their decision at that time. Mr. Wheeler made a motion to take this matter under further study until the next Planning and Zoning Board meeting. Mr. $tewart seconded the motion. Motion CARRIED 6-0. Review square footage requirements in all zones. Chairman Bennington stated that there is no problem with the residential zoning's square footage requirements. All of the business zoning allows 800 square feet for a residential dwelling. Councilwoman Bennington advised that Council has raised the square footage requirements in B2 and B3 to 1,200 square feet. The Board decided that there were no problems with the requirements as they are now listed in the Code and no further discussion needs to be had regarding this subject. Chairman Bennington stated the next item the Board needs to review is the definition section in the Code. NEW BUSINESS Chairman Bennington began a discussion regarding the stormwatermanage- ment calculations required on new site plans. He said that in the past Earl Copeland and the Building Official would look at the site plans that were under an acre and could determine whether or not the proposed plans were in compliance with the Code regulations and the City Engineer was not involved in the smaller site plans. After the City employed Frank Marshall, he was looking at all the site plans and the calculations were ~ubmitted to him ~or approval. It was Chairman Bennington's opinion that lt was too expenSlve for the site plans under an acre to have to submit calculations to the City Engineer, with the exception of those plans in the 100 year flood plane which had to be approved by the Engineer. He stated he thought someone on the staff should be able to do these cal- culations on the plans under an acre. Councilwoman Bennington referred the Board members to page 745 in the Code, wherein it states that the Building Official is appointed to implement the provisions of the Flood Control and Drainage Ordinance. -3- Planning & Zoning Board Meeting May 2, 1984 , Q o Chairman Bennington suggested that the Building Official be questioned as to whether or not he feels qualified to determine whether or not the proposed swales or systems to be installed on the site plans less than one acre are sufficient to retain the water and comply with the Code requirements. He reiterated that if any site plan is in the 100 year flood plane area it will have to go to the City Engineers for review due to the different state regulations on these properties. Chairman Bennington referred the Board members to the memo from the secretary concerning Casa El Toro Lounge, wherein the Board requested at the last meeting that she check to see if they had been issued their CO. The memo stated that final inspection was given to the addition in Feb- ruary, 1983, the site plan was submitted 1-26-83, showing a 5' planted buffer on u.s. 1 and Boston Road, surrounding the parking area. This inspection was given by the then Building Official, Charles Murphy. Chairman Bennington said that the planted buffer has not been put in and they are in violation of the site plan that was submitted for approval. A discussion then ensued concerning this matter and other sites in the City that were in violation of Code requirements. The Board members decided that they could, as a Board, send a letter to the Code Enforcement Official, who is the Building Official, asking that he check to see if there is a violation being committed in the Casa EI Taro Lounge case. If he determines there is a violation, he should then notify the owners of same and if they do not comply with his request, his next step is to turn the matter over to the Code Enforcement Board for further action. Mrs. Thomas made a motion to send a formal letter to the Code Enforcement Official, asking that he follow up on SP-8302, submitted 1-26-83, to determine whether or not they are complying with the site plan that was submitted for approval. Mr. Wheeler seconded the motion. Motion CARRIED 6-0. Mr. Quaggin advised the Board members that he and Mr. Chenoweth had attended two zoning seminars the past week and they were very informative. At the seminar in Orlando he stated that most of the discussion was based on the Comprehensive Plan that the cities have adopted and how important and useful same will be in the future. There being no further business to come before the Board, upon motion made by Mr. Wheeler to adjourn, seconded by Mr. Stewart, the meeting was adjourned at 8:15 P.M. Minutes submitted by: Susan Mista -4- Planning & Zoning Board Meeting May 2, 1984