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09-19-1984 ~ ~ CITY OF EDGEWATER PLANNING AND ZONING BOARD REGULAR MEETING SEPTEMBER 19, 1984 Minutes Chairman Don Bennington called the meeting to order at 7:05 P.M., ln the Community Center. ROLL CALL Members present: Messrs. Bennington, Wheeler, Finn, Chenoweth and Poland. Mrs. Thomas and Mr. Quaggin were absent. Also present: secretary, Susan Mista, City Attorney Jose Alvarez, one member of the press. It APPROVAL OF MINUTES Mr. Wheeler made a motion to approve the minutes of the September 5, 1984, meeting, seconded by Mr. Poland. Motion CARRIED 5-0. At this time Chairman Bennington suggested that the agenda be moved around so that the City Attorney could speak to the Board about the Stormwater Management Ordinance and the rezoning of the property on Hibiscus and Guava from B2 to II. City Attorney Alvarez stated there were a couple of items he wanted to talk to the Board about. One item is the rezoning of property within the City when it is initiated by Council action or Board action. The procedures in cases such as this are different than when the rezoning is requested by the property owner. Since this type of rezoning has not occurred in the last two years, it was suggested that this case be used as a test case and establish some procedures that can be used. He also referred to the Fong annexation, whereby no annexations have been done in the past two years and there is no set procedures concerning same. He advised that he put together a procedure for annexing property, which he has discussed with Council but has not had the opportunity to discuss these procedures with the Board. He further advised that the City Clerk, Connie Kinsey, has contacted him regarding the 5!tormwater Management Ordinance, who is covered and who is not covered, and in reviewing the Stormwater Management Ordinance he found an amendment to the original ordinance. Legally, the ordinance itself is very clear. When it was adopted in 1980, it exempted single family residences and duplexes from the requrirements of the stormwater calculations. In 1982 an ordinance was passed and without any explanations removed the exception, which means that, technically, single family residences are subject to the ordinance. He said the City Clerk advised him that the City was not requiring this, the Board has taken the initiative to say who has to comply with the ordinance. From discussion with members of the Board, off the record, he was informed that that has not been the case. This matter needs Council action to determine whether they will follow the ordinance, as it is, or follow the practice. The City Engineer and Building Official need to be present to discuss these matters and it was his suggestion that these matters should be handled at a joint meeting with the Council, the Board and all the pertinent individuals present. It was decided that there would be a joint meeting with City Council and the Planning and Zoning Board on Wednesday, September 26th at 7:00 P.M. in the Community Center and the City Attorney, City Engineer, Building Official, City Clerk and anyone else who should be at the meeting will be asked to attend. It was further requested that the secretary notify the home build~rs in the city about this meeting so that they can attend and offer any suggestions they might have concerning the stormwater management ordinance. Mr. Alvarez asked the secretary to furnish the Board members with a copy of the Stormwater Management Ordinance and the amendment to same, 80-0-66 and 82-0-24A. He further requested that the secretary check the Council minutes around the date that the ordinance was amended Q o to see if she can find the reason why the ordinance was amended, what prompted this amendment. SITE PLAN REVIEW SP-8447 - Wheaton Const. Co. - Storage Building - 1516 Industrial Road. There were two representatives from Wheaton Construction present to discuss this site plan. They did not give their names. Chairman Bennington said he did not know why the Police Department said the proposed building would have an address on Eaton Road. In checking this site, he found it to be on the west side of Industrial Road. He asked the representatives why they show the parking on the south where the trees are located. The representative said it doesn't have to go there, it can be moved. Chairman Bennington said there is plenty of room on the property to place the parking and it does not have to be in the area of the trees. Mr. Chenoweth made a motion to approve this site plan for preliminary and final approval. Mr. Poland seconded the motion. Motion CARRIED 5-0. SP-8448 - Ed Hall - Triplex - 24th & India Palm Ron Lucas was present to discuss this site plan. Chairman Bennington stated that this was for sketch plan approval. Ron Lucas said the only reason he presented this as a sketch plan is to find out what all he had to bring in for final approval. Chairman Bennington said he did not see anything wrong with the plan the way it has been presented. The parking is adequate per the existing ordinance, the new ordinance that is in the process of being updated will not allow this type of parking. That ordinance states anything over single family will be required to arrange the parking so that you don't back directly out onto the highway. The retention area is shown on the plans, the trees are shown on the plan, the setbacks are good, the only thing he could find missing was that the plan did not show the elevation, displaying the typical building character. He asked if the residents would use curbside trash pick up. Mr. Lucas stated there would be an area designated for the trash cans and they would be taken to the street. Mr. Wheeler made a motion to give approval to this sketch plan, seconded by Mr. Poland. Motion CARRIED 5-0. Mr. Lucas asked what else he needed to furnish to the Board for final approval of the site plan. Chairman Bennington said the only thing he could see that would be needed is the typical elevation shown on the plans. He said he did not see why he would have to come back before the Board, as long as he furnished the Building Official with the elevation information and pay the $75.00 fee for filing for site plan approval. Mr. Poland made a motion to accept this plan as preliminary and final site plan approval, seconded by Mr. Chenoweth. Motion CARRIED 5-0. Mr. Lucas asked the Board why he has to wait two weeks for approval on a duplex that he has submitted, it was accepted by the Department Head Supervisors at a meeting yesterday, and now he has to wait two weeks to get it before the Board. Chairman Bennington advised the procedure for filing for site plan approval and the time required for getting the agenda out and the requirements for Department Head Supervisors approval, etc. Mr. Lucas said the builders are mostly concerned with the time involved, especially for a duplex which is basically just a house cut down the middle that two families live in. Chairman Bennington said that depending on the months and number of weeks in a month, the waiting period may not be two weeks, just a week between the Department Head meeting and the Board meeting. OLD BUSINESS Meeting with City Attorney regarding rezoning property on Guava and Hibiscus from B2 to 11. Chairman Bennington said that they would skip over this topic as it will be discussed at the joint meeting next Wednesday. -2- Planning and Zoning Board Meeting September 19, 1984 "\ o o Review parking requirements in Code. Chairman Bennington said that the Board sent a letter to Council on May 8, 1984, requesting that the parking requirements in the Code be amended. He then read this letter into the record which amends Section 700.01. He advised that under Section d2 the Board requested that it be amended to read "be graded". When this went to Council, they amended this section on the floor to say a hard surfaced or permanently surfaced area. Chairman Bennington referred the Board members to the sheet they were given that came from the County ordinance concerning angled parking. He said the Section A on page 1623 has not been amended. It still required 400 square feet per space; 200 for parking and 200 for backing out. He said he would like the County's ordinance on angled parking incorporated into Edgewater's ordinance with the figures for same. Mr. Poland questioned whether paved parking should be allowed, in that there are presently ordinances for stormwater retention wherein the objective is to put the water back in the ground and if paved parking is allowed, the water cannot go back into the ground. He asked what the difference was between a permanently surfaced area and a paved surface. Would a packed shell surface be considered permanent? The question arose as to what is "permanently surfaced". A discussion then ensued concerning this question. Chairman Bennington said he would like to see the County diagram and requirements replace Section A in the Code, Section 700.0lea), page 1622.17, starting at the comma after the word "stalls", then insert the County requirements sheet. Mr. Wheeler made a motion that the letter to Council dated May 8, 1984, be revised and insert the County requirements at the top of the list, and ask that Council amend the ordinance to include these requirements under Section 700.0lea), in addition to the other amendments to the parking section of the Code. Mr. Poland seconded the motion. Motion CARRIED 5-0. Review satellite dishes to be added to the Code. A discussion ensued concerning whether or not the Code should include requirements concerning satellite dishes at this time. They discussed in what location on a person's property these dishes would be allowed. After a lengthy discussion, all of the Board members agreed that at the present time they do not need to establish any requirements for satellite dishes because there aren't that many going up in the community to warrant adopting an ordinance for. COMMUNICATIONS Review letter from Dennis Fischer, Building Official, concerning revising Section 706.00 in Code regarding requirements for fences, walls and hedges. Chairman Bennington read the letter from Dennis Fischer into the minutes wherein he requested that the Board review and update this ordinance and he listed areas in which he was having difficulty concerning the require- ments of the ordinance. Chairman Bennington suggested that Dennis Fischer be requested to attend the next Board meeting to discuss the problems he is having and to give the Board guidelines as to what he wanted done con- cerning this matter. Review letter from Doris Massey, Industrial Board Chairman, concerning Permitted Uses in I zones. Chairman Bennington advised that the Board had asked the Industrial Board to review the Permitted Uses in the I zones and advise of any changes or corrections that they felt were needed. He said that at the request of Susan Wadsworth, Deputy City Clerk, the Board asked the Industrial Board to add auto repair, minor repairs and maintenance of tractor-trailer vehicles -3- Planning and Zoning Board Meeting September 19, 1984 Q ~ to one of the industrial zones. Mrs. Massey advised that in checking with the County, they have placed this type of business in their heavy commercial zones. Chairman Bennington said that Edgewater does not have any heavy commercial zone, just a highway business zone along U.S. 1. It was Susan Wadsworth's suggestion that this business be put in an indus- trial zone. A discussion then ensued concerning where to allow this type of business, whether or not the City has a need for this type of business or want this type business allowed in the City. The Board decided to get back with Susan Wadsworth and ask her exactly what it was this applicant wanted and in what direction she wants the Board to go concerning adding this type of business to the Permitted Uses in the Code. Chairman Bennington then read the letter from Dennis Fischer, Building Official, into the minutes regarding the question the Board had at their last meeting concerning whether or not a permit is required for paving a parking lot. Mr. Fischer advised the Board members that there presently is no permit required for paving a parking lot, or pouring a driveway or sidewalk. Chairman Bennington suggested that the Mayor be asked to include this on the agenda for the joint meeting next Wednesday to discuss in relation to the stormwater management ordinance. MISCELLANEOUS Mr. Poland stated that he is very concerned about the traffic problem in and around thp elementary school. He said it takes 15 to 20 minutes to get to Ocean Avenue"and Old County Road and he is worried that someday a child may get hit there due to the fact that the entrance and exit are on the same street. It was his suggestion that there needed to be another way to get the children out, possibly south of the school by the ball field. Chair- man Bennington suggested he talk to the new Police Chief about this matter, that he was new to the area and may not be aware of this problem. There being no further business to come before the Board, upon motion made by Mr. Wheeler and seconded by Mr. Finn, the meeting was adjourned at 9:04 P.M. Minutes submitted by: Susan Mista -4- Planning and Zoning Board Meeting September 19, 1984