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07-02-1985 ,. () ~ CITY OF EDGEWATER PLANNING AND ZONING BOARD MEETING JULY 2, 1985 Minutes Chairman Don Bennington called the regular meeting to order at 10:00 A.M., in the Community Center. ROLL CALL Members present: Messrs. Jim Mackie, George Quaggin, Jake Wheeler, and Don Bennington. Mr. Finn and Mr. Poland were excused. Also present: Susan Mista, secretary and one member of the press. APPROVAL OF MINUTES Mr. Wheeler made a motion to approve the minutes of the May 21, 1985, Special Joint Meeting with the Parks and Recreation Board, seconded by Mr. Mackie. Motion CARRIED 3-1, Mr. Bennington voted NO because he was not present at that meeting. Mr. Wheeler made a motion to approve the minutes of the June 5, 1985, regular meeting, seconded by Mr. Quaggin. Motion CARRIED 4-0. Mr. Wheeler made a motion to approve the minutes of the June 11, 1985, Special Meeting, seconded by Mr. Mackie. Motion CARRIED 4-0. Mr. Mackie made a motion to approve the minutes of the June 18, 1985, Special Meeting, seconded by Mr. Wheeler. Motion CARRIED 4-0. SITE PLAN REVIEWS SP-85l0 - Ogil Reed - Auto Repair Shop - 24th and Guava. Lorin Coppock was present to represent Mr. Reed. The secretary informed the Board members that Mr. Reed advised her that he would not be able to attend this meeting and that Mr. Coppock would represent him. She stated that he had already left town before she could request a letter of authorization from him. Chairman Bennington asked that Mr. Coppock request a letter of authorization from Mr. Reed for the file. Mr. Coppock agreed to furnish same. Chairman Bennington asked if .Mr. Reed was the owner of this property, to which Mr. Coppock replied, yes. Chairman Bennington asked what type of auto repair business would be operating out of this building. Mr. Coppock said he did not know specifically. Chairman Bennington stated he did not know whether these plans were for a body shop or exactly what the intent was. He said the plans do not show the percentage of building coverage on the land. Chairman Bennington read the Department Head comments on this site plan into the minutes. He said he did not know if there were enough parking spaces shown on the plan. Three spaces are required for each bay, there are three bays, making the requirement of nine spaces. The parking area has to be blacktopped, the plans show shell. He then read from the Code concerning the parking requirements being one for each gas pump and three for each working bay. He added that there needs to be an off-street loading area added to the plan - 12 x 40' in size and the parking must be arranged so as to not having to back directly onto the street. The plan does not show landscaping or trees. The Code requires 25% crown cover after ten years growth, which is approximately five to seven trees, three feet in height. Mr. Wheeler said that the easement at the rear of the property cannot be used for access for emergency vehicles. Chairman Bennington said he did not think the easement was part of this property anyway. " o o Mr. Mackie questioned if the bays were operated by different businesses, what about the restroom facilities being only on one side of the building. Chairman Bennington said that when the applicant went to get his occupational license, everything will be checked at that time insofar as adequate restroom facilities, adequate parking spaces, etc. Mr. Wheeler said he thought this plan should be tabled, the parking is not right, the plan shows shell parking and it has to be blacktop, 11 parking spaces are required - 9 for the bay areas and 2 for the employees. Chairman Bennington stated the Code does not require one space for each employee, it is up to the discretion of the builder as to how many spaces are needed to handle the employees and customer parking if he thinks more are needed than required. Mr. Wheeler made a motion to TABLE this site plan until new plans are submitted showing compliance to the Code regarding parking spaces, parking surface and landscaping. Mr. Quaggin seconded the motion. Motion CARRIED 4-0. SP-8515 - Sun Bank - Bank - U.S. 1 and Knapp. Dennis Cress with Zev Cohen and Associates, Engineers, was present on behalf of the Sun Bank to discuss this site plan. Chairman Bennington read the Department Head comments into the minutes. He asked if the circles on the plan are the existing trees. Mr. Cress said yes, they have made every effort to save all the trees on the property they can. Chairman Bennington said he had reviewed the park- ing requirements and the plans reflect the correct amount according to the Code. Mr. Wheeler questioned whether or not there is a buffer planted across the rear of the property. Mr. Cress advised that this was discussed at the Department Head meeting and it was suggested that there is a lot of natural vegetation along the rear that could be used for the buffer strip. There are several trees, especially on the rear corners of the property. Chairman Bennington asked if the berm would be one foot deep. Mr. Cress said it would be at least one foot. Chairman Bennington said the natural vegetation would be an acceptable buffer. Mr. Wheeler made a motion to give preliminary and final approval to this site plan, seconded by Mr. Quaggin. Motion CARRIED 4-0. SP-8515 - Harris Construction Co. for George Crandall - Bakery - 307 North Ridgewood - Sketch Plan. Larry Harris was present to discuss this sketch plan. Chairman Bennington noted that there is a letter from Mr. Crandall, authorizing Mr. Harris to represent him. He stated there needs to be a screened buffer between this property and the residential property. Mr. Harris asked if a buffer needs to be put on the south side of the property, also, to which Chairman Bennington replied, no, not according to the Code requirements. Mr. Harris stated that Mr. Crandall owns the property next to him. Does he have to buffer his own property. Chairman Bennington said, yes, it looks like he does. Mr. Mackie asked if the applicant plans to renovate the existing building, to which Mr. Harris replied, yes. Mr. Mackie asked if he will be manufacturing on the premises. Mr. Harris replied, yes, it will be he and his wife operating the business. They plan to hire one full-time and one part-time employee and have no intention of the business increasing in size which would require more employees. A discussion then ensued concerning whether or not the zoning allows this type of business. It was determined that it does. Chairman Bennington said the plan shows the driveway to be 20' in size. He said there may be a problem with DOT concerning this. The owner will have to check with them. Mr. Harris advised that vehicles can exit out the back of the property. The owner owns that parcel, also. -2- Planning and Zoning Board Meeting July 2, 1985 o ~ Mr. Harris asked if there needs to be a landscape buffer across the existing building. Chairman Bennington replied, yes, adding that the parking area must be paved. The Board members approved the sketch plan and Mr. Harris thanked them for their time and recommendations for same. CERTIFICATE OF ZONING REQUESTS COZ-85-06 - O. E. Albro - Rest Home - 301 North Ridgewood. Mr. Albro was present to discuss his request with the Board members. Mr. Wheeler said that a rest home is not allowed in B3 zone. Chairman Bennington agreed with him. He added that he would need to know what the Health Department requires, the Fire Department's recommendation. However, he said Mr. Albro did not have to answer those questions since it is not a Permitted Use in the B3 zone. It was noted that there is a category under the Permitted Uses in B3 for Accomodations for Rent. Chairman Bennington said this is very broad. He then read the defin- ition in the Code for accomodations which stated lodging for transient persons. Mr. Wheeler made a motion that this request be denied due to the fact it is not a Permitted Use in the B3 zoning district. Mr. Mackie seconded the motion. Motion CARRIED 4-0. Mr. Albro asked the Board what he could do. He said he had a verbal approval from the State saying that his license to operate this rest home with six people had been approved by them and the license was in the mail. He asked if he could request a change of zoning. Chairman Bennington advised that Mr. Albro could request a zoning change, but he said he probably would not get it as that would be considered "spot zoning". He said he could apply for a Permitted Use change or move the accommodations to an area that permits rest home facilities. Mr. Albro said he was told by the people in City Hall that he would be able to operate his rest home in this location and he spent a lot of money air-conditioning the home for the comfort of the people who would be living there. COZ-85-08 - Cleve Morton - Saw Sharpening Service - 301 North Ridgewood. Mr. Morton was present to discuss this request. Chairman Bennington noted that Mr. Morton had come before the Board before, however, the location did not allow him to open this type business in the zoning district. He noted that he is now in a location that allows this t~pe business. There being no problems with Mr. Morton's request to operate his business in this location, Mr. Wheeler made a motion to approve this zoning request, seconded by Mr. Mackie. Motion CARRIED 4-0. NEW BUSINESS Review letter from Raymond Richards requesting gas pumps to be installed at Shop E-Z Plaza in Florida Shores. Mr. Richards was present to discuss his request with the Board. He advised that he wants to know what he can do to get permission to install gas pumps on his property. The present zoning does not allow same. He furnished the Board members with a sketch, noting the exit and entrance for the proposed project. Mr. Wheeler asked where he wanted to put the pumps. Mr. Richards said on the west side of the property - India Palm Drive. He added he would put a buffer at the rear of the property. -3- Planning and Zoning Board Meeting July 2, 1985 o o ~hairman Bennington stated that it was his opinion that there is an existing traffic problem at this location. It is difficult for cars exiting east from the Shop E-Z onto Indian River Boulevard due to the hump in the road as you cross the railroad tracks. Mr. Richards said this will take some of the traffic off of Indian River Bou1evard by putting it onto India Palm. He said there is a dirt lot there at the present time and he does not want to construct a building, just put in the gas pumps and payment f~r the gas will be inside the Shop E-Z. Chairman Bennington said the Board can hold a public hearing to get the public's input'~n this proposed project, prior to making a recom- mendation to Council. He suggested if the Boa~d approved installing the gas pumps that an entrance be situated on the property as you cross over the tracks on the east side and an exit on the west side of the property with a planted buffer across the existing open area in front of the complex. He stated that the driveway and parking areas will have to be paved and stormwater calculations will be required in com- pliance with the Code. Mr. Wheeler suggested the Board hold a public hearing at the next Board meeting in August for a Permitted Use change to allow a service station, type A, in the B2 zoning district. Chairman Bennington read from the Code the definition of a type A service station, which allows sale of fuel and oil+ only, not permitting any work on vehicles. The Board members agreed with Mr. Wheeler's suggestion and the secretary was instructed to prepare the necessary notices for the public hearing to be held on Wednesday, August 7th at 7:00 P.M. in the Community Center. Annexation Request - John Massey and'Doris Massey - North Side 12th Street - 16 Lots. John Massey was present to discuss his request with the Board. Chairman Bennington read the Department Head comments into the minutes which stated that Terry Wadsworth, Utilities Superintendent, said the City could service these sixteen lots with water. Mr; Wheeler asked what size the lots are, to which Mr~ Massey replied, 100' x 125'. He added that the property abutts an existing City street, therefore, no new roads will be needed. Mr. Wheeler questioned whether or not a stipulation concerning when water service can be furnished by the City will need to be added if this request is approved. Chairman Bennington said he read in the newspaper last week that builders in Florida Shores are going to be forced to put in wells in the future due to the capacity of the present water system in the City. A discussion then ensued concerning the present water system and whether or not it will be able to serve this property if annexed into the City. In reference to the buffer strip along this property, Chairman Bennington stated it was put in to keep the County residents from trafficing along this City street. He asked Mr. Massey if he would be willing to provide another buffer strip at the rear of this property, if needed. Mr. Massey advised that it would not be consistent with the other property in Florida Shores along this property line and he would not want tobe singled out as having to be the only one to provide same. He added that he would provide it if adjacent property owners are required to do same. Mr. Mackie asked how the property was zoned now, to which Mr. Massey said it was zoned for agriculture by the County at the present time. In regards to sewer systems in new Subdivisions, Chairman Bennington read from the Code which states the developer has to have his own sewer system or be able to connect to the City system. The City Engineer can determine whether or not he is too far away to hook onto the City's system. He further advised Mr. Massey that he will need to get permission from the County to change the present zoning class- ification. -4- Planning and Zoning Board Meeting July 2, 1985 " o o Concerning installation of sidewalks, Chairman Bennington stated Mr. Massey can apply to the Board of Adjustments for a variance so as to not be required to have sidewalks, which is contingent with the surrounding areas, if he can meet the specific conditions required for granting same. He further stated that the Board needs a memo from Terry Wadsworth concerning water availability to these lots if annexed in. The buffer strip can be asked to be vacated by Council when requesting permission to annex this property. The Board also needs the City Engineer to verify whether or not the property could hook onto the City sewer system or be required to install septic systems. Chairman Bennington questioned whether or not the City needed some type of document stating if the property is annexed in and the buffer elimin- ated, can or should one of the lots in this proposed project be used as access to the County property behind it. There being no further discussion concerning this annexation request, the Board advised Mr. Massey that this item will be put on the August 7th agenda, and the Board will get answers to some of the questions noted herein, prior to a final determination on his request. Review Memo from Secretary Regarding Planning Department Budget for 1986. Chairman Bennington suggested adding $35,000 for a City Planner. He said the City needs a qualified Planner, badly. He went on to suggesti the Printing and Binding category be increased to $600, due to updating the Comp Plan; the category under Books, etc., should be increased to $1,000 to cover seminars that the Board members wish to attend. The Operating Supplies category should be increased to $600 and the $25,000 under Professional Services to remain the same. The Board members agreed unanimously with his suggestions and the secretary was instructed to include these increases in the proposed budget for 1986. Review letter from David Jones regarding landscaping requirement for SP-8443 - Fagg Shawver - Casa El Toro Lounge. Mr. Jones was present to discuss this request. He stated Mr. Shawver wants to put up a chain link fence with shrubbery behind it. He noted that in the past some of the plants that were planted in this area were stolen and some died. Mr. Jones assured the Board members that if they agree to allow Mr. Shawver to put in the fence and hedge that he would see to it, personally, that it was done. Chairman Bennington briefly described the problems the Board has been faced with in the past concerning Mr. Shawver's compliance to the original site plan. He went on to say that a street light was to have been installed last November or December on the property because of the darkness at night in this area. Mr. Jones said that Mr. Shawver had contacted Florida Power and Light to come and install a light and they agreed to put one up. After a general discussion of this site plan, the problems the Board has had with the owner brining the project up to comply with the site plan, they agreed to allow Mr. Shawver permission to install the chain link fence, hedges and putting up the street light. S ecial Exce tion Mr. Ogram was not present at the meeting to discuss his revised plan. Chairman Bennington said he looked at the plan and, in his opinion, it shows what the Board had asked to see regarding parking. There is plenty of parking now - no problem with it. He noted that Mr. Ogram has to go before the Board of Adjustments for a Special Exception to allow him to use half of the existing warehouse for retail sales. Mr. Wheeler made a motion that a letter be sent to the Board of Adjustments, advising that this request meets the zoning requirements -5- Planning and Zoning Board Meeting July 2, 1985 o o and it complies with the Comprehensive Plan. Mr. Mackie seconded the motion. Motion CARRIED 4-0. Review letter from Connie Martinez regarding corrections to Code. Mr. Wheeler made a motion to TABLE this letter until the next meeting, seconded by Mr. Mackie. Motion CARRIED 4-0. MISCELLANEOUS Chairman Bennington suggested that the Police Department be contacted concerning putting gas pumps at the Shop E-Z Plaza in Florida Shores, requesting that they review the situation, paying specific attention to the bump at the railroad track crossing creating any problems with possible extra traffic at this location. Their comments should be included in the August agenda packet for review by the Board, prior to the public hearing on same. There being no further business to come before the Board, upon motion made by Mr. Wheeler to adjourn, seconded by Mr. Mackie, the meeting was adjourned at 12:45 P.M. Minutes submitted by: Susan Mista -6- Planning and Zoning Board Meeting July 2, 1985