10-23-2007
LIBRARY BOARD
EDGEWATER PUBLIC LIBRARY
REGULAR MEETING
OCTOBER 23, 2007
3:30 P.M.
MINUTES
1. CALL TO ORDER
Chairwoman Haughwout called the Regular Meeting to order at
3:32 p.m. at the Edgewater Public Library.
2 . ROLL CALL
Members present were: Chairwoman Jean Haughwout, Marie
Goodrich, Laverna McGinnis, and Delores Shaw. Irene
Mackie, Anne McDevitt and Barbaradale Gilmore were excused.
Also present were Head Librarian Ruth McCormack, Regional
Librarian Suzan Howes and Recording Secretary Lisa Bloomer.
3. APPROVAL OF MINUTES
A. Regular Meeting of March 6, 2007
Ms. Shaw moved to approve the March 6, 2007 Regular Meeting
minutes, second by Ms. Goodrich.
The MOTION CARRIED 4 - 0 .
B. Special Meeting of April 3, 2007
Ms. Shaw moved to approve the April 3, 2007 Special Meeting
minutes, second by Ms. Goodrich.
The MOTION CARRIED 4 - 0 .
c. Special Meeting of June 12, 2007
Ms. Goodrich moved to approve the June 12, 2007 Special
Meeting minutes, second by Ms. McGinnis.
The MOTION CARRIED 4 - o.
4. REPORT OF THE LIBRARIAN
Page 1 of 4
Library Board Regular Meeting
October 23, 2007
Ms. McCormack went over the Librarian's Report and the
October 2007 Annual Statistical Report. (Attached)
Ms. Howes informed the Board of Eva Williams no longer
serving on the County Library Advisory Board. At the
November 2nd meeting, they will be honoring her for her work
that she did. She then commented on what is going on in
the Legislative Session. They were thrilled and relieved
that there would be no reduction in hours or staff except
for the one position they moved. Depending on what happens
in January will affect their next year's budget.
Chairwoman Haughwout stated every day you read in the paper
it changes.
5. COMMUNICATIONS
Chairwoman Haughwout read a letter of resignation from
Barbaradale Gilmore.
Chairwoman Haughwout informed the Board there were three
applications that have been filed with the City. She
contacted Kathy Booth last time who was nominated last time
as the Board's recommendation to come back on the Board.
She had a situation where she had to leave because she got
a job. She would be delighted to serve. She asked her
what would happen if she got another job and she assured
her they would allow her if they were community minded to
get off for an hour to serve. The other applicants were
Francisco Diaz and Lynn Black.
Chairwoman Haughwout stated it doesn't mean they are going
to get on. The last time they recommended Kathy Booth be
put back on and that was when Barabaradale Gilmore was
appointed. The Mayor is the one that makes the
determination this time. They are at his mercy, whoever he
decides.
Ms. McCormack asked if they could ask. Chairwoman
Haughwout informed her the Board makes a recommendation.
They do what they want. Ms. McCormack asked how detailed
the recommendation could be. She suggested they include
that she had served on the Board before. Recording
Secretary Bloomer commented on the concern expressed
regarding Kathy Booth when the Board recommended she be put
on the Board previously.
Page 2 of 4
Library Board Regular Meeting
October 23,2007
Chairwoman Haughwout stated she would try to be there when
they do this. If anybody else could be there, that would
be great too. Recording Secretary Bloomer informed her it
should be on the November 5th agenda. She agreed to submit
it before the City Council agenda closed on Thursday. Ms.
Shaw thought Kathy Booth was very good. Chairwoman
Haughwout felt she was excellent. Ms. McCormack stated she
was very library oriented, a very frequent user and really
has an appreciation for the library within the community.
Chairwoman Haughwout asked what the Board's pleasure was.
Ms. McGinnis moved that the Board recommend Kathy Booth be
appointed, second by Ms. Goodrich.
The MOTION CARRIED 4 - 0 .
6. UNFINISHED BUSINESS
Ms. McCormack informed the Board they have tabled the
pursuit of securing additional property for the time being.
Chairwoman Haughwout felt they started at the wrong time.
She asked if anybody was living there. Ms. McCormack
informed her no.
7. NEW BUSINESS
A. New Budget Information
This item was discussed previously under the Librarian's
Report.
B. County Library Advisory Board (CLAB) Meeting
Update
Ms. Howes reported the next County Library Advisory Board
meeting would be held November 2nd at the Port Orange
Library at 2 p.m. Chairwoman Haughwout felt the Board
should go because Ms. Williams has been very supportive.
She asked if there was anyone that would like to go. Ms.
Shaw stated she would try to go. Ms. McGinnis had to check
her schedule.
Chairwoman Haughwout asked if she was on the Board anymore.
Ms. Howes informed her she was not. Chairwoman Haughwout
asked if it was because of the citizenship situation. Ms.
Page 3 of 4
Library Board Regular Meeting
October 23,2007
Howes stated the County Council changed the requirements
for everyone, for all the boards and because she does not
have her citizenship she was not reappointed. She was sure
she would still be attending meetings that she can and she
is still volunteering in Port Orange. That's not going to
change.
8. MISCELLANEOUS
Chairwoman Haughwout stated their next meeting would be the
second Tuesday in January, the 15th. (After reviewing the
calendar the second Tuesday in January is January 8th.)
Ms. McCormack suggested they go ahead and select a date for
the Volunteer Appreciation Luncheon. If they did it the
first Tuesday of April, it would be April Fool's Day, April
1st. She also mentioned having it April 8th. She stated at
the January meeting they could set it in stone.
Chairwoman Haughwout suggested they hold another meeting in
March to prepare for April's luncheon.
9. ADJOURNMENT
There being no further business to discuss, Chairwoman
Haughwout adjourned the meeting at 3:52 p.m.
Minutes submitted by:
Lisa Bloomer
Page 4 of 4
Library Board Regular Meeting
October 23,2007
October 23, 2007
Edgewater Public Library
Librarians Report:
Budget changes
No reduction of hours or staffing at Edgewater & Oak Hill
Relocation of 1 fulltime professional position from New Smyrna Beach Regional to Deland Regional
Periodicals - Magazines & Newspapers
Reduce $4000 expenditure by 25%
24 magazines and 1 newspaper will be discontinued
Standing Orders - Reference materials, automatic orders for all ages including paperback, large print, audio books,
etc.
Reduce $6000 expenditure by 30%
Large Print plan for young readers, World Chamber of Commerce Directory, Headquarters USA, Donnely City
Directory, and Recreational Vehicle Blue Book will be discontinued.
Latest new from Lucinda Colee - House and Senate both have agreed not to make cuts to State Aid to Libraries.
State Aid will continue to be funded at $32 million statewide. Cuts may be initiated for the 2008-09 fiscal year.
October Statistical Report attached
October 2007 Annual Statistical Report
Vol usia County Public Library
Library Branch/Region:
Annual number of orograms/oresentations to r;lrouos.
Adult oroarams. Number of programs primarily
intended for adult audiences. 30
Youna Adult oroarams. Number of programs primarily
intended for young adults. (Young adults are usually described
as ages 15 - 18.) 36
Children's oroarams. Number of programs primarily
intended for juveniles. 124
Annual oroaram attendance
Adult oroaram attendance. Number of people of any age
attending programs primarily intended for adult audiences. 404
Youna Adult oroaram attendance. Number of people of
any age attending programs primarily intended for young adults.
(Young adults are usually described as ages 15 - 18). 369
Children's oroaram attendance. Number of people of any
age attending programs primarily intended for juveniles. 4,658
Number of staff receivina technoloav instruction.
(Do not include computer classes at LSC) 29
Number of staff hours on technoloav instruction.
(Do not include computer classes at LSC) 26
Number of users receivina technoloav instruction. 10515
Number of hours soent on technoloav instruction for the Dublic.
2628
Total number of volunteer hours. 5404.5
Library visits.
105,153