03-17-2008
g'Cl.
Agenda Request
Date:
PUBLIC HEARING
RESOLUTION
ORDINANCE
BOARD
APPOINTMENT X
CONSENT
OTHER
BUSINESS
ITEM DESCRIPTION: Appointments to the Police Pension Board of Trustees. Gary Conroy was
elected by his fellow police officers to represent them on the Board. Additionally the four-seated
Trustees elected Larry Leaf as the fifth Trustee. Conroy's term runs until August 1, 2009. Leaf's term
runs until February 13,2010.
BACKGROUND: The Board of Trustees of the Edgewater Police Pension Plan is comprised offive
members. Two are police officers elected by their peers. The Edgewater City Council selects two. The
four-seated Trustees select the fifth.
BOARD RECOMMENDATION: N/A
ACTION REQUESTED: City Council affirms the election of Conroy and Leaf to the Board of
Trustees of the Edgewater Police Pension Plan.
FINANCIAL IMPACT: None
d,
gb
AGENDA REQUEST
Date: February 20. 2008
PUBLIC
HEARING
RESOLUTIONS
ORDINANCE
BOARD
APPOINTMENT March 17. 2008 CONSENT
OTHER
BUSINESS
ITEM DESCRIPTION:
Jim Jollie and Ron Hayward of the Firefighters' Pension Fund Board were re-elected by ballot
of their fellow firefighters.
BACKGROUND:
Jim Jollie and Ron Hayward currently holds one of the positions elected by their fellow fighters.
Membership of the Firefighters' Pension Board consists of five (5) members; two voted by the
membership, two appointed by Council, and one appointed by the other four (4) Board members.
STAFF RECOMMENDATION:
Approval of Chairman Jim Jollie's re-election by fellow firefighters' to the Firefighters' Pension
Fund Board.
Approval of Ron Hayward's re-election by fellow firefighters' to the Firefighters' Pension Fund
Board.
ACTION REOUESTED:
Motion to reappoint Jim Jollie and Ron Hayward to the Firefighters' Pension Fund Board.
FINANCIAL IMPACT: (FINANCE DIRECTOR
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED)
NA
PREVIOUS AGENDA ITEM:
YES
NO X
DATE:
N/A
AGENDA ITEM NO.:
oard Coordinator
Board
~~~l
Robin Matusick \.
Paralegal
Agenda.request.fonn.rev.2/16/2000
gc.
AGENDA REQUEST
Date: March 4. 2008
PUBLIC
HEARING
RESOLUTIONS
ORDINANCE
BOARD
APPOINTMENT
3/17/08
CONSENT
OTHER
BUSINESS
ITEM DESCRIPTION:
Ben Delnigro of the Citizen Code Enforcement Board for re-election on the Citizen Code
Enforcement Board. Ben Delnigro term expires April 4, 2008.
BACKGROUND:
Ben Delnigro has requested reappointment to the Citizen Code Enforcement Board.
Ben Delnigro currently holds the position of Co-Chairman on the Board.
Membership of the Citizen Code Enforcement Board consists of seven (7) members appointed
by Council.
STAFF RECOMMENDATION:
Approval of Ben Delnigro re-appointment by the Citizen Code Enforcement Board.
ACTION REQUESTED:
Motion to reaffirm appointment of Ben Delnigro to the Citizen Code Enforcement Board.
FINANCIAL IMP ACT: (FINANCE DIRECTOR)
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED)
PREVIOUS AGENDA ITEM:
NA
YES
NO X
DATE:
NIA
AGENDA ITEM NO.:
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Robin Matusick
Paralegal
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AGENDA REQUEST
Date: March 5, 2008
PUBLIC
HEARING
RESOLUTION
ORDINANCE
BOARD
APPOINTMENT
CONSENT
OTHER
BUSINESS March 17.2008
ITEM DESCRIPTION: Utility Service Agreement for Marbella Oaks Town homes
BACKGROUND: Marbella Oaks is a 48-unit town home project proposed on the comer of
Eslinger Road and Mission Oaks Drive. This project is in the City of Edgewater's utility service
area. In order to provide water and wastewater service to the site, additional utility lines will need
to be constructed along Mission Road. The developer will be responsible for the size of the water
and sewer line to serve their project. In the City's Utility Master Plan for this area larger size
pipes are required to meet the future demands. A Utility Service Agreement has been prepared
which outlines the requirements of the developer and the City of Edgewater to install the larger
pipes the City requires. The developer will pay for all costs of design and construction of the
facilities required to connect the development to the City's water and sewer system. The City
agrees to reimburse the developer for the cost of up sizing at a not to exceed amount of $5.00 per
lineal foot for the water line and $4.00 per lineal foot for the sewer force main. The
reimbursement will paid in the form of impact fee credits for services at the development.
STAFF RECOMMENDATION: Staff recommends approval of the Utility Service Agreement
for Marbella Oaks.
ACTION REQUESTED: A motion to approve the Utility Service Agreement for Marbella
Oaks and authorize the Mayor and/or City Manager to execute the agreement.
FINANCIAL IMPACT: (FINANCE DIRECTOR)
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED)
PREVIOUS AGENDA ITEM:
YES
@
DATE:
AGENDA ITEM NO.
Respectfully submitted,
~/,#~ ~~.N-J;
Brenda L. Dewees Robin Matusick \.
Interim Director of Env. Services Paralegal
r~O-
A mg City Manager
C1AflIN ON~J llC
land, Development, Construction
154 ManGjrove ~states Circle
New Sm~rna Beach, flA 52168 USA
586/ 401-0111 (fax 586/ 421-1916)
thomasmv allel1@l1ahoo.com
Brenda L. Dewees
Interim Director of Environmental Services
City of Edge water, Florida
P.O. Box 100
Edgewater, FL 32132
March, 05, 2008
RE: MARBELLA OAKS - UTILITY SERVICES AGREEMENT (USA)
Dear Brenda,
Attached is an original, executed USA for my Marbella Oaks utilities project on Old Mission Rd.
J understand this item will be on the March 17, 2008 City Council meeting agenda for approval.
This is the "revised" version you recently sent me that has yours and the City Attorney's
comments included.
Please let me know if everything is OK with this USA any steps I will need to take to get it
approved as needed. Thank you for all your help with this.
-t::LI
Tom Valley
Operating Manager - Gatlin One, LLC
UTILITY SERVICE AGREEMENT
FOR
MARBELLA OAKS
THIS AGREEMENT is entered into this _ day of , 2008, between the City of
Edgewater (city) and Gatlin One, LLC, (developer) regarding utility service for the Marbella
Oaks project. In consideration of the mutual covenants and conditions in this agreement, and
subject to any necessary approval by any other governmental agency having jurisdiction, the
parties agree as follows:
Section 1. City to furnish service. Upon the terms and conditions in this agreement, and in
accordance with the City's rules and regulations, the City shall provide and shall have the
exclusive right to furnish potable water and sanitary sewer services to the real property located at
Southwest Comer of Old Mission road and Eslinger Road and described as:
TAX PARCEL NUMBERS
7344-06-02-00 I 0
Section 2. Service conditioned on construction and acceptance of systems. No water or
sanitary sewer service shall be provided to any part of the property, and no connections to such
systems shall be allowed, until the developer has installed system facilities and improvements in
accordance with approved plans and specifications, and the City has accepted the conveyance of
the systems in writing. The developer shall apply in writing to the City Engineer for acceptance
of the systems. Upon acceptance of the systems, all construction guarantees in favor of the City
shall be released.
Section 3. Installation of improvements. The developer shall install at its own initial cost and
expense (including engineering costs), all lines, pipes, manholes, lift stations, generators, RTU,
machinery and other facilities which may be required on and off developer's property to provide
the buildings and occupants with water and sanitary sewer service and to connect the property to
existing City facilities and systems. Upon completion, all off-site utility improvements shall be
conveyed to the City. The improvements to be constructed by the developer off the developer's
property (off-site improvements) shall include a potable water main and appurtenances and a
sanitary force main and appurtenances. All connections to City facilities shall be made at
developer's expense. All water meters will be installed by the City at the developer's expense.
Section 4. Approval of design and plans. The design and construction of all facilities to be
transferred to and owned and operated by the City shall be subject to prior approval by the City
Engineer at the expense of the Developer. The developer's engineer shall incorporate all
applicable standards and specifications of the City into the developer's engineering design, plans
and specifications. The City shall provide assistance to the developer's engineers as to design
and construction requirements and must approve all construction plans and specifications in
writing prior to any construction being commenced. The developer shall obtain all necessary
state, county and local permits required for construction, acceptance and operation of the
improvements.
lof5
Section 5. Access to construction; approval of work and materials. The City may inspect
the construction to ensure compliance with the approved plans and specifications and shall retain
the power of final approval of work and materials. Inspection services from the City's consulting
engineer during construction will be at the expense of the Developer.
Section 6. Testing during and after construction. The developer's engineer shall properly
supervise construction and shall certify to the City Engineer that the systems are installed in
accordance with the approved design plans and specifications. The developer shall conduct at its
own expense whatever tests are deemed by the City Engineer to be necessary and reasonable to
ensure that the systems are being constructed in accordance with the approved engineering plans
and specifications.
Section 7. Conveyance of easements and improvements. The developer shall at its expense
grant to the City adequate transferable easements for water and sewer lines, for access to lift
stations and water stations and related appurtenances as may be necessary.
Section 8. Evidence of conveyance of facilities. By this agreement developer hereby transfers
to the City the title to the water and sanitary sewer systems, facilities and improvements to be in-
stalled pursuant to this agreement, effective without further action upon the completion and
acceptance by the City of the installation of those systems. As further evidence of this transfer
of title, the developer shall provide to the City a copy of the recorded plat, if any; a bill of sale
for the facilities; written easements; deeds to the land on which lift stations, water stations or
similar facilities are located; and other evidences of conveyance required by the City.
Section 9. Additional documents to be provided before acceptance of facilities. In addition
to the documents of title listed in the previous paragraph, the developer shall provide to the City
the following documents prior to acceptance of the facilities: As-built drawings of utility
improvements, (two sets of blue line prints, one AUTOCAD format and one set of mylar
reproducibles) furnished one week prior to final inspection; an accounting of the actual costs
(schedule of values) for on-site and off-site construction; letters of acceptance from the
appropriate regulatory agency for the systems; certification by the design engineer that the
system was constructed as designed; and right-of-way use permits and other permits and licenses
obtained from applicable government agencies.
Section 10. Uninterrupted supply not guaranteed. The City does not guarantee an
uninterrupted supply of water at any particular pressure, nor does it assume any duty or
obligation to furnish water for extinguishing fires. The City reserves the right to shut off the
water in its mains temporarily for necessary purposes. The City shall not be responsible for any
damage caused by low pressure, interruption of service or variations in water quality or content.
Section 11. Connections subject to rates and fees. All connections to the water and sanitary
sewer systems shall be subject to the continuing operating rules and regulations of the City
including, but not limited to, without limitation, the periodic payment of water and sewer
charges and fees as provided in the City's rate schedule, and payment of all deposits, meter
charges and other fees, rates and charges, including development fees. The rates charged by the
City for water and sewer service shall be in accordance with its rate schedule, which shall be
subject to change from time to time.
Section 12. Reimbursement for oversizing of off-site improvements. The developer shall be
reimbursed by the City in an amount related to the reasonable cost of installing off-site
improvements of a size required by the City but larger than those needed to serve the Marbella
Oaks development. The amount of reimbursement shall not exceed $5.00 per lineal foot for the
upsizing of the water line and $4.00 per lineal foot for the upsizing of the wastewater force main.
20f5
The reimbursement amounts shall be paid in the form of impact fee credits for services at the
development when the Developer applies for water and wastewater services.
A description of over sizing and/or extraordinary equipment is presented below:
The additional expense for the off-site water main includes the up sizing of the water main
from eight-inch (8") to twelve-inch (12") and the additional expense for the off-site sanitary
force main includes the upsizing of the force main from four-inch (4") to six-inch (6") as
estimated by Daniel Johns, P.E.
Section 13. Surcharge for non-domestic waste. The terms wastewater or sanitary sewer used
in this agreement are meant to include only human waste, including liquids and solid matter
carried from plumbing fixtures normally carried offby drains and sewers, and, except where spe-
cifically excluded, bath and toilet wastes, laundry wastes, kitchen wastes and other similar
wastes. This service agreement, and any charges contained in this agreement, is based on normal
domestic sewage, defined herein as containing not more than two hundred (200) parts per million
biochemical oxygen demand or two hundred (200) parts per million suspended solids. Whenever
water which contains more than these amounts is to be admitted to the sewers the City and all
other pollution control agencies must specifically agree to the connection and an additional
charge shall be imposed in accordance with City regulations.
Section 14. Developer to obtain permits. The developer shall obtain all governmental
approvals, licenses and permits necessary for the design, routing, construction, connection and
use of the water and wastewater systems to be installed under this agreement.
Section 15. Service of other properties. The City reserves the right to service other properties
through the facilities conveyed by the developer, and nothing in this agreement shall be deemed
to prohibit or prevent the City from extending its water and wastewater facilities to any other
area.
Section 16. Default by developer. The developer's failure to carry out any provision in this
agreement shall relieve the City from its obligation to provide water and wastewater service to
the property.
Section 17. Covenant to support annexation. As a condition of supplying potable water and
sanitary sewer service to the proposed Marbella Oaks, developer agrees to sign a covenant to
support annexation to the City of Edgewater. This covenant shall be recorded and shall be
binding upon all successors and assigns.
Section 18. Entire agreement; amendment. It is expressly agreed and understood that this is
the entire agreement between the developer and the City, and that there are no other written or
verbal agreements applicable to the subject of this agreement between the developer and the
City. This agreement may be amended and modified from time to time by written agreement of
the parties.
Section 19. Governing Law. This agreement is governed by Florida Law and venue for any
action brought under this agreement shall be in Volusia County.
30f5
DEVELOPER'S NAME
GA TUN ONE, LLC
CITY OF EDGEW A TER
Name: /-~~~
Title: M~,., p~
Michael Thomas
Mayor
ATTEST:
~",^, 0~
Name: 1\o~1\~V^. J ~\ \ }
s~ CJJ---
Witness
~d?/v"~
ATTEST:
Bonnie Wenzel
City Clerk - Auditor
Witness
Witness
STATE OF FLORIDA
COUNTY OF VOLUSIA
The foregoing instrument was acknowledged before me
Thomas, Mayor of the City of Edgewater, Florida, this
day of
, by Michael
,2008.
Notary Public - State of Florida
Name:
My Commission expires:
STATE OF FLORIDA
COUNTY OF VOLUSIA
The foregoing instruTh:;ent was acknnwledged b~fpre me bJ...~1/N r; C:za1fq,1c
, of ~ 101011}- W K this ~ day of LL.W _ ,2008.
I ~ 't~ zV.J/J1~
~fa'ry~ic - State of Florida
Namerhtl (tl-e' iA.J\ nd.l1oue.J
My Commission expires: -1-;;-/ 02
"......", M
~i~..~.. ARCIE WINDHOVEl
i.(~''i :.~ Notary Public, Stilte of Florida
~'~:1i My COOlm. (Jxpires .July 21,2008
"~ .....1t,..
"P.r..'.';\.' Comrn. No. oD 313145
40f5
Contact Information:
FOR:
City of Edgewater
Brenda L. Dewees
Interim Director of Environmental Services
P.O. Box 100
Edgewater, FL 32132-0 I 00
386-424-2476
Bdcwccs(aJcityo f cdgewatcr .org
FOR:
Gatlin One LLC
Tom Valley - Operating Manager
134 Mangrove Estates Circle
New Smyrna Beach, FL 32168
386/451-0777
thomasvallcy(a)yahoo.com
50f5
CITY OF EDGEW A TER, FLORIDA
FY 2008-09 PROPOSED
DEPARTMENT BUDGET CALENDAR
Date Event Parties of Interest
3/17/2008 Finance begins H.T.E. GMBA set-up and input of budget F
items, and training sessions. Budget documents to be issued
to include all forms and requests to Directors.
3/17/2008 F,D
PSS begins updating into H.T.E. Employee Budgeting Module
4/11/2008 D
FY 07-08 Mid-Year Requests due to Finance
5/1/2008 FY 2008-09 revenue estimates due to Finance from F,D
departments
5/1/2008 Department submit Technological Requests to MIS. and D, MIS, FM
Vehicle requests to Fleet Management,
5/1/2008 Capital Outlay forms along with supporting detail due into the D,HR
Finance.
5/1/2008 - 5/15/2008 Finance will open the system for Departments to input their F
revised departmental Budgets in H.T.E. GMBA.
5/16/2008 Revenue Projections Data updated in H.T.E. by Finance F, MIS
(Preliminary)
5/16/2008 Technological requests from MIS, and Vehicle requests from F, FM
Fleet, due to Finance
5/16/2008 Revised CIP requests due to Finance F, FM
6/2/2008 Brown & Brown-Insurance Schedule Review Meeting F, HR
6/9/2008 Finance to Upload the H.T.E. Employee Budget Projection file for FY F
2008-2009 into H.T.E. GMBA
6/13/2008 Finalize all CIP schedules with Departmental Directors F, DD/EL T
6/20/2008 Send all revised requests and status quo budgets to the Finance D
signed by departments
6/23/2008 - 6/30/2008 Finance will review budget proposals with each department, and F, HR, D
summarize departmental budget proposals.
7/2/2008 County Property Appraiser completes assessment and publishes PA
recapitulation of roll and certifies value to City.
7/2/2008 Adjust final revenue estimates based on June history (Finance) CM, F
7/14/2008 - 7/18/2008 Budget Proposals reviewed by City Manager. CM, F, HR, DD/EL T
7/21/2008 - 7/25/2008 Departmental review of Final Proposed Budget D,F
7/18/2008 Group Insurance Schedule and Retiree Group Insurance Schedule's HR, F
need to be submitted to Finance.
CITY OF EDGEW A TER, FLORIDA
FY 2008-09 PROPOSED
DEPARTMENT BUDGET CALENDAR
7/31/2008 AI/ funds reviewed and balanced F
8/1/2008 Print and bind the City Manager's recommended budget. F
8/4/2008 City Manager submits proposed FY2008-2009 Budget to Mayor and City Council, CC,CM
Council sets tentative mil/age and date/time/place of first Public Hearing.
8/6/2008 Property Appraiser is advised of rol/-back rate, tentative mil/age and F
date/time/place of first Public Hearing (FDOR Form DR-420).
8/11/2008 City of Edgewater Special Council Meeting - Budget Workshop - General Funds CC
7/26/2008 VOLUSIA County School Board First Public Hearing VCSB
7/29/2008 VOLUSIA County School Board Final Public Hearing VCSB
8/25/2008 City of Edgewater Special Council Meeting - Budget Workshop - Enterprise Funds CM
8/24/2008 Property Appraiser to mail notice of proposed property taxes (no later than 55 PA
days after certification of value).
9/4/2008 VOLUSIA County Board First Public Hearing VCBC
COE Council to conduct 1st public hearing on proposed mil/age rate and tentatively
9/8/2008 adopted budget. (Within 80 days, but not earlier than 65 days of certification of CC
value by Property Appraiser, or July 1st).
9/12/2008 TRIM Ad to City Clerk office by noon. F
9/18/2008 VOLUSIA County Board Final Public Hearing VCBC
9/19/2008 TRIM Ad published in Daytona News Journal (Within 15 days of the first public CA
hearing the City Clerk is to advertise intent to adopt final mil/age rate and budget).
COE Council to conduct 2nd Public Hearing to adopt final mil/age rate and budget
9/22/2008 (by separate votes) not less than two nor more than five days fol/owing the CC
advertisement of intent to adopt the final mil/aae rate and budaet.
9/30/2008 Budgeting completes FY07-08 TRIM compliance package. F
9/30/2008 Property Appraiser distributes FINAL Certification of Taxable Value. PA
10/1/2008 - 10/15/2008 Recertification of tax rolls three days after receipt of the documents from the F
Property Appraiser.
CA=City Attorney
CC= City Council
CM=City Manager
D=Budget Team from each
department
F=Finance
DH=Department Head
HR= Human Resources
MIS=Information System
FM=Fleet Management
VCBC=Volusia County Board of
Commissioners
VCSB= Volusia County School
Board
TENTATIVE AGENDA ITEMS
MARCH - TENTATIVE WORKSHOP
I )Election issues (even number years instead of odd w/staggered terms)
2)Restoration Presentation
APRIL 7 (items due Thurs 03/27)
I) 151 reading; Ord #2008-0-01- Occupational licensing issues
2) Banking Services Agreement
3) Investment Policy
4) Purchasing Policy
APRIL 21 (items due Thurs 04/1 0)
I) 2nd reading; Ord #2008-0-01- Occupational licensing issues
MAY 5 (items due Thurs 04/24)
MAY 19 (items due Thurs 05/08)
JUNE 2 (items due Thurs OS/22)
JUNE 16 (items due Thurs 06/05)
JULY 7 (items due Thurs 06/26)
JULY 21 (items due Thurs 07/10)
AUGUST 4 (items due Thurs 07/24)
AUGUST 18 (items due Thurs 08/07)
SEPT 1 (items due Thurs 08/21) LABOR DAY HOLIDA YI RESCHEDULE
SEPT 15 (items due Thurs 09/04)
OCT 6 (items due Thurs 09/25)
OCT 20 (items due Thurs 10/09)
NOV 3 (items due Thurs 10/23)
NOV 17 (items due Thurs 11/06)
DEC 1 (items due Thurs 11/20)
DEC 15 (items due Thurs 12/04)
Agendas - Tentativelaitems040708
Rev, 03/07/08
UNSCHEDULED UPCOMING HEARINGS - PLANNING DEPART APPS RECEIVED
I) Massey - annexation (AN--->
2) Water/Reclaimed Site - 19 scale comp plan amend & rezoning
3) SeaGate - Edgewater Lakes Phase II PUD Agreement
4) Restoration 442 DR! -- approx 5,000 acres
5) SeaGate - Edgewater Lakes, Phase IE & IC - amendment to PUD
6) Coastal Oaks - Haynes sm scale comp plan amend
7) Rezoning, Jones/Putnam - I acre @ I 155 Old Mission Road (RZ-05 I 5)
8) Rezoning, Jones/ ASD Properties - I 10.66 acres - PUD (RZ-0508)
9) Hickey Residential (RZ-0505)
10) 2nd R, Ord #2006-0- I 7, Carder/Falcon rezoning, (RZ-05 I 9) .24:f: acres s/w corner of Falcon A venue &
Mariners Gate Court as R-4 (Multi-Family Residential) cont from 6/1 9, 68
I I) pI R, Ord. #2007-0-, 442 rezonings
12) Washington Park preliminary plat approval
DEVELOPMENT SERVICES (PLANNING) DEPARTMENT PROJECTS
I) Subdivision Architectural Design Standards
2) US #1 Corridor Guidelines
3) Capital Improvement Element
4) Recreation/Open Space Element
5) Capital Improvement Plan
Agendas - T entative\aitems040708
Rev. 03/07/08