06-16-2008
V oting Order
Councilwoman Rhodes
Councilman Cooper
Mayor Thomas
Councilwoman Rogers
Councilwoman Bennington
AGENDA
CITY COUNCIL OF EDGEWATER
REGULAR MEETING
June 16,2008
7:00 P.M.
COMMUNITY CENTER
We respectfully request that all electronic devices are set for no audible notification.
1. CALL TO ORDER, ROLL CALL, PLEDGE OF ALLEGIANCE, INVOCATION
2. APPROVAL OF MINUTES
a. Regular Meeting - February 4, 2008
b. Regular Meeting - March 3, 2008
c. Regular Meeting - March 17, 2008
d. Regular Meeting - May 5, 2008
3. PRESENT A TIONS/PROCLAMA TIONS/PLAQUES/CERTIFICA TESIDONA TIONS
None at this time.
.4. CITIZEN COMMENTS
This is the time for the public to come forward with any comments they may have. Citizen
comments relating to any agenda matter may be made at the time the matter is before
Council. Please state your name and address, and please limit your comments to three
"3" minutes or less.
5. CITY COUNCIL REPORTS
6. CONSENT AGENDA
7. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS
a. Resolution No. 2008-R-07, supporting the FDOT in the development and
implementation of the Central Florida Commuter Rail Project.
b. Ordinance No. 2008-0-06, amending the Firemen's Pension Fund to include the share
plan to the existing plan.
c. Ordinance No. 2008-0-07, providing for an amendment of the City Charter, Section
3.04 "Election and Terms".
d. Ordinance No. 2008-08, providing for an amendment of the City Charter by deleting
Section 1.0l(a)(1).
8. BOARD APPOINTMENTS
a. V olusia Growth Management Commission - Mayor to fill the expired term of Karen
Hall.
City Council Agenda
June 16,2008
Page -2-
9. OTHER BUSINESS
a. Authorization for the Mayor to execute the Central Florida Sustainable
Communities Initiative Agreement.
10. OFFICER REPORTS
A. City Clerk
B. City Attorney
C. City Manager
1) Tentative Agenda Items
11. CITIZEN COMMENTS
12. ADJOURN.
Note. All items for inclusion on the July 21, 2008, agenda must be received by the City Clerk's
office no later than 12:00 pm, Thursdav, July 10,2008.
Pursuant to Chapter 286, F.S., if an individual decides to appeal any decision made with respect to any matter considered
at a meeting or hearing, that individual will need a record of the proceedings and will need to ensure that a verbatim record of the
proceedings is made. The City does not prepare or provide such record.
In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any of these
proceedings should contact City Clerk Bonnie Wenzel, 104 N. Riverside Drive, Edgewater, Florida, telephone number 386-424-2400
xllOl, 5 days prior to the meeting date. If you are hearing or voice impaired, contact the relay operator at 1-800-955-8771.
!Jet.
AGENDA REQUEST
Date: June 4. 2008
PUBLIC
HEARING June 16. 2008
RESOLUTION June 16. 2008
ORDINANCE
BOARD
APPOINTMENT
CONSENT
OTHER
BUSINESS
ITEM DESCRIPTION
Resolution No. 2008-R-07
A Resolution supporting the Florida Department
of Transportation (FOOT) in the development and
implementation ofthe Central Florida Commuter
Rail Project.
BACKGROUND
FDOT is undertaking the development and implementation of a commuter rail project to run from Deland to
Poinciana in Osceola County. FDOT has reached an agreement with CSXTransportation to acquire 61.5 miles
of CSXT's A-line for the rail system.
FDOT shall be responsible for the design, permitting and construction of the Commuter Rail project and will
be responsible for its operation, management and maintenance for a period of seven years. The project will
then be conveyed to the Local Government Partners (Orange, Seminole, Volusia and Osceola Counties), with
the exception of the stations.
This project will greatly benefit all of the citizens and visitors of Central Florida and will relieve traffic
congestion, provide transportation opportunities and provide relief for 1-4 traffic during its reconstruction.
RECOMMENDATION
Staff recommends approval of Resolution No. 2008-R-07; supporting the Central Florida Commuter Rail
Project.
ACTION REQUESTED
Motion to approve Resolution No. 2008-R-07.
FINANCIAL.IMPACT: (FINANCE DIRECTOR)
PREVIOUS AGENDA ITEM:
YES
NO
x
DATE:
AGENDA ITEM NUMBER:
Respectfully Submitted By:
Qnf\fUQ)l'.Dmcj) G>v'~~~~d
Bonnie Wenzel Robin Matusick ~
City Clerk Paralegal
RESOLUTION NO. 2008-R-07
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EDGEWATER, FLORIDA; SUPPORTING THE FLORIDA
DEP ARTMENT OF TRANSPORT A TION (FDOT) IN THE
DEVELOPMENT AND IMPLEMENTATION OF THE
CENTRAL FLORIDA COMMUTER RAIL PROJECT;
REPEALING RESOLUTIONS IN CONFLICT HEREWITH
AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the Florida Department of Transportation (FDOT) is undertaking the
development and implementation of the Central Florida Commuter Rail Project running from
DeLand in V olusia County through Seminole County and Orange County (including the Cities of
Orlando, Maitland and Winter Park) to Poinciana in Osceola County; and
WHEREAS, FDOT has reached agreement with CSX Transportation providing for the
acquisition of the CSXT's A-Line between Milepost A749.7 near DeLand and A814.1 near
Poinciana, a distance of approximately 61.5 miles for the use of the Commuter Rail Project; and
WHEREAS, Orange, Seminole, V olusia and Osceola Counties and the City of Orlando
(collectively, the "Local Government Partners") have agreed that the FDOT will be the agency
responsible for the design, permitting and construction of the Commuter Rail Project and will be
responsible for its operation, management and maintenance for a period of seven (7) years; and
WHEREAS, FDOT has agreed to convey the Commuter Rail Project to the Central Florida
Commuter Rail Commission (other than the stations, which will be conveyed to the Local
Government Partners) after the initial seven (7) years; and
WHEREAS, the Commuter Rail Project is described in METROPLAN ORLANDO's Long
Range Transportation Plan "Financially Constrained Network" and Volusia County MPO's Year
2025 Long Range Transportation Plan; and
WHEREAS, implementation of the Commuter Rail Project will result in overall social and
2008-R-07
1
environmental benefits, improve the quality of life in the state, stimulate economic growth, create
new employment opportunities, and serve as a positive growth management catalyst; and
WHEREAS, the Commuter Rail Project will greatly benefit all of the citizens of and visitors
to the Central Florida region, and is needed in order to relieve traffic congestion, provide
transportation opportunities, and provide a relief for 1-4 traffic during its reconstruction; and
WHEREAS, the Commuter Rail Project will become an integral part of Central Florida's
balanced transportation system and, with concurrent development of improvements to roadways and
bus transit, will greatly enhance the mobility of the traveling public; and
WHEREAS, financial commitments for the Central Florida Commuter Rail Project have
been made by the Local Government Partners and state funding is contained in the Five-Year Work
Program of the Florida Department of Transportation; and
WHEREAS, Congressman Mica and Congresswoman Brown have pledged to secure more
than $300 million in federal funding for the Central Florida Commuter Rail Project and, if not used
for this project, will be lost to rail transit projects elsewhere in the country; and
WHEREAS, it is more critical than ever to provide the traveling public with transportation
alternatives as gasoline prices are soaring and new federal air quality standards for ozone put Central
Florida at risk of being declared a non-attainment area which could result in sanctions being
imposed; and
WHEREAS, the Central Florida Commuter Rail Project will support the efforts of Governor
Crist's Energy and Climate Change Action Plan, established by Executive Order 07-128, with
ambitious goals for reducing statewide green house gas emissions.
NOW, THEREFORE, be it resolved by the City Council of the City of Edgewater, Florida:
Section 1.
The City of Edge water supports the design, construction, and implementation
2
2008-R-07
of the Commuter Rail Project in the Central Florida area; and
Section 2. The City of Edgewater requests the Florida Legislature to approve fair and
reasonable insurance provisions for the Central Florida Commuter Rail Project as recommended by
the Florida Department of Transportation (FOOT) and consistent with the provisions of the
Interlocal Agreement; and
Section 3. The City of Edgewater authorizes the Mayor or his designee to join in efforts
with other municipalities throughout Central Florida under the auspices of METROPLAN
ORLANDO's Municipal Advisory Committee to support the METROPLAN ORLANDO Board in
making this project a reality.
Section 4. All resolutions or parts of resolutions in conflict herewith be and same are
hereby repealed.
Section 5. This resolution shall take effect upon adoption.
After Motion by and Second by
, the vote on
this resolution was as follows:
AYE
NAY
Mayor Mike Thomas
Councilwoman Debra J. Rogers
Councilwoman Gigi Bennington
Councilwoman Harriet B. Rhodes
Councilman Ted Cooper
2008-R-07
3
PASSED AND DULY ADOPTED this 16th day of June, 2008.
ATTEST:
Bonnie A. Wenzel
City Clerk
For the use and reliance only by the City of
Edgewater, Florida. Approved as to form and
legality by: Carolyn S. Ansay, Esquire
City Attorney
Doran, Wolfe, Ansay & Kundid
2008-R-07
CITY COUNCIL OF THE
CITY OF EDGEW A TER, FLORIDA
By:
Mike Thomas
Mayor
Robin L. Matusick
Paralegal
Approved by the City Council of the City of
Edgewater at a meeting held on this 16th day
of June, 2008 under Agenda Item No. 7_.
4
lh
AGENDA REQUEST
Date: June 3. 2008
PUBLIC
HEARING 6/16/08
RESOLUTIONS
ORDINANCE ~ ._6/16/08
BOARD
APPOINTMENT
CONSENT
OTHER
BUSINESS
ITEM DESCRIPTION:
Ordinance #2008-0-06
Amending the Firemen's Pension Fund to include the share plan to the existing plan.
BACKGROUND:
The Firefighter's Pension Board approved the share plan received from Foster & Foster Inc. The
share plan allocates available state monies in excess of the "frozen" amount based on years of
credited service.
STAFF RECOMMENDATION:
Approval of the Firefighter's Pension Fund share plan from Foster & Foster Inc.
ACTION REQUESTED:
Motion to approve Ordinance #2008-0-06.
FINANCIAL IMPACT: (FINANCE DIRECTOR)
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED)
NA
NA
PREVIOUS AGENDA ITEM:
YES
NO _X_
DATE:
N/A
AGENDA ITEM NO.:
Snontella Jackson, B a Coordinator
Firemen's Pension Board
Agendarequest.form.rev.2/1612000
ORDINANCE NO. 2008-0-06
AN ORDINANCE OF THE CITY OF EDGEW A TER
AMENDING ORDINANCE NO. 1999-0-04; PROVIDING FOR
THE ANNUAL DISTRIBUTION OF STATE PROVIDED
EXCESS RESERVE FUNDS THROUGH A SUM OF YEARS
(SENIORITY) SHARE PLAN; PROVIDING FOR FILING
WITH THE DIVISION OF RETIREMENT OF THE FLORIDA
DEP ARTMENT OF MANAGEMENT SERVICES;
PROVIDING FOR CONFLICTING PROVISIONS,
SEVERABILITY AND APPLICABILITY AND PROVIDING
FOR AN EFFECTIVE DATE AND ADOPTION.
Whereas, the City Council of the City of Edgewater, Florida, has made the following
determinations:
1. On September 27, 1999, City Council adopted Ordinance No. 99-0-04, which
amended and restated the City of Edgewater, Florida Firefighters' Pension Fund.
2. The City Council of the City of Edge water is desirous of upgrading the current status
of the Firefighters' Pension Fund and to remain in compliance with the State Statutes.
3. In an effort to comply with this objective it is necessary to modify our Firefighters'
Pension Fund accordingly.
NOW, THEREFORE, BE IT ENACTED BY THE CITY
COUNCIL OF THE CITY OF EDGEW A TER , FLORIDA:
PART A.
AMENDMENT OF THE CITY OF EDGEW A TER, FLORIDA
FIREFIGHTERS' PENSION FUND.
Section 1.
Amending Requirements for Retirement
Suoolemental Retirement Benefit: There is hereby provided for firefighters that attain
Credited Service of five (5) or more years. in addition to all other benefits provided in this section.
an annual supplemental retirement benefit. Entitlement to such supplemental retirement benefit
shall be determined annually based upon the receipt bv the Fund of any "additional premium tax
revenues." as defined in sub-section 175.162(2)(a). of the Florida Statutes. Pavment of such
supplemental retirement benefit shall be made annually to each eligible firefighter. (defined for this
2008-0-06
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Underlined passages are added.
subsection only as an active firefighter that has attained Credited Service of five (5) or more years
and terminates service with the City or an active firefighter that retires under the retirement
provisions herein) no later than the 15t of December after receipt of the "additional premium tax
revenues" from the state, provided that it has been confirmed in writing that the eligible firefighter
was alive on September 30th of such year, beginning with fiscal vear 2007. The amount of such
supplemental retirement benefit shall be equal to the quotient of: the total amount of all "additional
premium tax revenues" received by the Fund during that calendar year (regardless of the year to
which the revenues relate), multiplied by each eligible firefighter's percentage ofthe total number
of combined years of service for all eligible firefighters. Such supplemental benefit for each eligible
firefighter shall be credited to an account to be maintained by the Pension Fund, which shall be
credited or debited with the actual rate of investment return (less expenses) of the Pension Fund and
shall be rolled over to a designated qualified plan on retirement or termination or in the event of
death prior to retirement paid to a designated beneficiary.
Section 2.
Effectiveness of Remainder of Chapter 175. Florida Statutes.
All other provisions of Chapter 175, Florida Statutes, shall remain in full force and effect.
PART B.
FILING WITH THE DIVISION OF RETIREMENT.
Upon adoption, a copy of this Ordinance shall be filed with the Division of REtirement of
the Florida Department of Management Services.
PART C.
CONFLICTING PROVISIONS.
All conflicting ordinances and resolutions, or parts thereof in conflict with this ordinance,
are hereby superseded by this ordinance to the extent of such conflict.
PART D.
SEVERABILITY AND APPLICABILITY.
If any portion of this ordinance is for any reason held or declared to be unconstitutional,
inoperative, or void, such holding shall not affect the remaining portions of this ordinance. If this
ordinance or any provisions thereof shall be held to be inapplicable to any person, property, or
circumstance, such holding shall not affect its applicability to any other person, property, or
circumstance.
2008-0-06
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2
PART E.
EFFECTIVE DATE.
That this ordinance shall become effective upon its final adoption.
PART F. ADOPTION.
After Motion to approve by
and Second by
, the
vote on the first reading of this ordinance held on June 16,2008, was as follows:
AYE
Mayor Mike Thomas
Councilwoman Debra 1. Rogers
Councilwoman Gigi Bennington
Councilwoman Harriet B. Rhodes
Councilman Ted Cooper
After Motion to approve by
and Second by
, the
vote on the second reading of this ordinance was as follows:
AYE
Mayor Mike Thomas
Councilwoman Debra J. Rogers
Councilwoman Gigi Bennington
Councilwoman Harriet B. Rhodes
Councilman Ted Cooper
2008-0-06
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3
NAY
NAY
PASSED AND DULY ADOPTED this 21st day of July, 2008.
ATTEST:
Bonnie Wenzel
City Clerk
For the use and reliance only by the City of
Edgewater, Florida. Approved as to form and
legality by: Carolyn S. Ansay, Esquire
City Attorney
Doran, Wolfe, Ansay & Kundid
2008-0-06
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CITY COUNCIL OF THE
CITY OF EDGEW A TER, FLORIDA
By:
Mike Thomas
Mayor
Robin L. Matusick
Paralegal
Approved by the City Council of the City of
Edgewater at a meeting held on this 2151 day
of July, 2008 under Agenda Item No. _.
4
1[,
AGENDA REQUEST
Date: June 2, 2008
PUBLIC
HEARING June 16, 2008
ORDINANCE June 16. 2008
RESOLUTION
BOARD
APPOINTMENT
CONSENT
OTHER
BUSINESS
ITEM DESCRIPTION
1st reading - Ordinance No. 2008-0-07
An Ordinance providing for amendment of
the City Charter, Section 3.04 "Election and
Terms".
BACKGROUND
Due to several changes in Legislature, Supervisor of Elections Ann McFall made a presentation to
Council on February 4, 2008 and suggested all cities within the County hold their elections in even-
numbered years and utilize the County Canvassing Board. Due to the proposed changes, the
Charter Review Committee was enacted to review changes to the election process and it's effect
on City Elections.
The Committee held six meetings to discuss the potential changes. Their main goal was to find a
solution beneficial to the City long term. After much discussion and a meeting with Supervisor of
Elections McFall, the Committee offers the follOWing proposals to be presented to the citizens on
the November General Election:
. Adopt the Volusia County election schedule as established pursuant to Florida law, for
elections to be held in even-numbered years with elected officials taking office in the
month of December following the election; and
. Appoint the County Canvassing Board to conduct all required canvassing activity for
general elections in even-numbered years.
Holding elections in odd-numbered years costs the City a minimum of $16,000 per election year.
By moving to even-numbered year elections and utilizing the County Canvassing Board those costs
to the City would be eliminated.
As a result of the transition to hold elections in even-numbered years the terms of the currently
seated Mayor, and Council members will be extended for a period of one year and one month.
RECOMMENDATION
The Charter Review Committee recommends Council approve Ordinance No. 2008-0-07 and to
authorize the City Clerk to transmit to the Supervisor or Elections for inclusion on the ballot.
ACTION REQUESTED
Motion to approve Ordinance No. 2008-0-07 and to authorize the City Clerk to transmit to the
Supervisor of Elections for inclusion on the ballot.
FINANCIAL IMPACT: (FINANCE DIRECTOR)
PREVIOUS AGENDA ITEM:
YES
NO X
DATE:
AGENDA ITEM NUMBER:
Respectfully Submitted By:
'b,LQJ,J~~ch~---d'f\)~~
Bonnie Wenzel Robin Matusick
City Clerk Paralegal
ORDINANCE NO. 2008-0-07
AN ORDINANCE OF THE CITY OF EDGEWATER,
FLORIDA PROVIDING FOR AMENDMENT OF THE CITY
CHARTER BY AMENDING SECTION 3.04 "ELECTION
AND TERMS; TERM LIMITS"; ADOPTING THE
VOLUSIA COUNTY ELECTION SCHEDULE; REVISING
CHARTER PROVISIONS WHICH CURRENTLY PROVIDE
FOR ELECTIONS IN ODD-NUMBERED YEARS TO
PROVIDE FOR ELECTIONS IN EVEN-NUMBERED
YEARS; PROVIDING FOR PROCEDURES FOR THE
TRANSITION FROM ELECTIONS IN ODD-NUMBERED
YEARS TO PROVIDE FOR ELECTIONS IN EVEN-
NUMBERED YEARS; EXTENDING THE TERM OF
OFFICE OF SEATED MAYOR AND COUNCIL MEMBERS
FOR ONE YEAR AND ONE MONTH; APPOINTING
VOLUSIA COUNTY AS CANVASSING BOARD FOR
GENERAL ELECTIONS IN EVEN-NUMBERED YEARS;
PROVIDING FOR SUBMISSION TO THE ELECTORS FOR
APPROVAL OR DISAPPROVAL OF THE PROPOSED
CHARTER AMENDMENTS SET FORTH HEREIN;
PROVIDING FOR REQUISITE BALLOT LANGUAGE;
PROVIDING FOR A REFERENDUM ELECTION;
PROVIDING PROCEDURES FOR BALLOTING;
PROVIDING FOR NOTICE OF ELECTION; PROVIDING
FOR INCLUSION IN THE CHARTER; PROVIDING FOR
SEVERABILITY; PROVIDING FOR CONFLICTING
ORDINANCES; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, Section 166.031 (1), Florida Statutes (2007), requires, with certain limited
exception, the governing body of a municipality to, by ordinance, submit any proposed
amendment to its charter to the electors of the municipality at a general or special election; and
WHEREAS, the Charter Review Commission of the City of Edgewater, Florida has
proposed various changes to the City Charter election provisions as more fully described herein;
and
WHEREAS, the City Charter of City of Edgewater, Florida mandates elections for
mayor and council members shall be held in odd-numbered years; and
WHEREAS, the City Council of the City of Edgewater, Florida (the "City Council")
desires to submit to its citizens for consideration whether the City should adopt the V olusia
County election schedule, as established pursuant to Florida law, for elections held in even-
numbered years with elected officials taking office in the month of December following the
election; and
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2008-0-07
Page 1 of7
WHEREAS, such a change would necessitate the extension of the seated mayor and
council members terms for a period of one year and one month; and
WHEREAS, the City Charter does not presently govern canvassing activity; rather, the
City Council appoints the canvassing board via resolution; and
WHEREAS, the City Council desires to appoint, by Charter, V olusia County to conduct
all required canvassing activity for general elections conducted in even-numbered years for the
City; and
WHEREAS, the City Council desires to submit the following proposed Charter
amendments to the electors of the City of Edgewater.
CODING: words underlined are additions; words stricken are deletions.
NOW, THEREFORE, BE IT ENACTED by the People of the City of Edgewater,
Florida:
SECTION 1. PROPOSED CHARTER AMENDMENT
Section 3.04 of the City Charter be amended, upon a vote of a majority of the City of
Edgewater electors in favor of such an amendment, to read as follows:
Sec. 3.04 Elections and terms; term limits; transition rules.
(a) Elections and terms. The first regular election of the city council under 1999 Charter
Amendment shall be held on the first Tuesday after the first Monday in November 2001. ,^.t the
first election under the amended Charter, the mayor and four (1) council members shall be
elected. The terms of the mayor and council member from districts 1 and 3 shall be four (1)
years and shall expire in November 2005. The terms of council member from districts 2 and 1
shall be two (2) years and shall expire in November 2003. ^ regular election shall be held on the
first Tuesday after the first Monday in November 2003, to elect council members from districts 2
and 1 to serve a term of four (1) years expiring in November 2007. Henceforth, regular elections
of the city council shall be held on the first Tuesday after the first Monday in November in odd
numbered year so that the terms for mayor and each council member shall be four (1) years and
staggered in the same order. Terms of office shall being [begin] on the first Wednesday after the
first Monday in November of the year elected.
ill The City of Edgewater hereby adopts the V olusia County election
schedule for even-numbered years as established by Florida law.
ill The first regular election of the city council pursuant to the 2008 Charter
Amendment shall be the first Tuesday after the first Monday in November
2010 for the offices of the mayor and council members from districts 1
and 3 for a term of four (4) years expiring in December 2014.
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2008-0-07
Page 2 of7
ill The second regular election under this amendment shall be the first
Tuesday after the first Monday in November 2012 for the offices of
council members from districts 2 and 4 for a term of four (4) years
expiring in December 2016.
ill Terms of office. Terms of office shall begin on the first Monday In
December of the year elected.
(b) Term limits. No member of the city council, including the mayor, shall serve more
than two (2) complete consecutive terms and the portion of an unexpired term occurring by
reason of a vacancy.
(c) Transition. The transition from elections in odd-numbered years to elections in even-
numbered years shall be as follows:
ill The term of office for the mayor and council members from districts 1 and
3 expiring November 2009 shall be extended to December 2010.
ill The term of office for the council members from districts 2 and 4 expiring
November 2011 shall be extended to December 2012.
ill For purposes of Section 3.04(b), this extended 61 month term shall be
treated as a single term.
ill In the event the mayor or any council member resigns during the extended
13 month period necessitated herein, the mayor and council shall, by a
vote of three (3) or more members, appoint a successor, who is eligible for
the office under Section 3.03, to fill the remaining unexpired extended
term. This period of the unexpired term shall not be considered a complete
term for purposes of term limits as set forth in Section 3 .04(b). Prior to or
upon completion of the 13 month period, procedures for filling mayor and
council vacancies shall be as set forth in Section 3.09(d).
SECTION 2. PROPOSED CHARTER AMENDMENT
Section 3.04 of the City Charter be amended, upon a vote of a majority of the City of
Edgewater electors in favor of such an amendment, to read as follows:
(d) Canvassinf! board. Commencing with the 2010 General Election, the city hereby
appoints the county canvassing board to conduct all required canvassing activity for general
elections in even-numbered years.
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2008-0-07
Page 3 of7
SECTION 3. FORM OF BALLOT RELATED TO SECTION 1
The form of ballot for the Charter amendment provided for in Section 1 of this Ordinance
shall be, as follows:
"Transition to Elections in Even-Numbered Years.
The City Charter provides for elections in odd-numbered years for the mayor and
council members. This Charter amendment provides for elections in even-
numbered years, with terms beginning in December, consistent with V olusia
County. As a result of this transition to elections in even-numbered years, the
terms of the currently seated mayor and council members shall be extended for a
period of one year and one month.
Shall the above-described Charter amendment be adopted?
Yes - For Amendment
No - Against Amendment"
SECTION 4. FORM OF BALLOT RELATED TO SECTION 2
The form of ballot for the Charter amendment provided for in Section 2 of this Ordinance
shall be, as follows:
"Appointment of Vol usia County as Canvassing Board
for General Elections in Even-Numbered Years.
Canvassing activity is presently conducted by the City. The City Charter does not
govern canvassing activity. This amendment would appoint, by Charter, Volusia
County to conduct all canvassing activity for the City for general elections in
even-numbered years.
Shall the above-described Charter amendment be adopted?
Yes - For Amendment
No - Against Amendment"
SECTION 5. REFERENDUM ELECTION
A referendum election is hereby called and scheduled at the time of the next regularly
schedule general election, November 4, 2008, to determine whether the ballot question appearing
in Section 3 and Section 4 hereof shall be approved by a majority of the votes cast in such
election in which qualified electors residing in the City shall participate. Such referendum
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2008-0-07
Page 4 of7
election shall be held and conducted in the manner prescribed by law. The places for voting in
such referendum election shall be such locations as are established for all City elections. All
duly qualified electors of the City of Edgewater shall be entitled to participate in said election.
SECTION 6. NOTICE OF REFERENDUM ELECTION
Notice of said election shall be published in accordance with Section 100.342, Florida
Statutes, in a newspaper of general circulation within the City at least thirty (30) days prior to
said election, the first publication to be in the fifth (5th) week prior to the election, and the second
publication to be in the third (3rd) week prior to the election, and shall be substantially in the
form set forth in Section 2 of this Ordinance or as otherwise lawfully provided. Copies of this
Ordinance shall be made available for public inspection during regular business hours at the City
Hall.
SECTION 7. COORDINATION WITH SUPERVISOR OF ELECTIONS AND DUTIES
OF CITY CLERK
The City Clerk, with necessary assistance from the Supervisor of Elections for V olusia
County, is hereby authorized to take all appropriate actions necessary to carry into effect and
accomplish the electoral provisions of this Ordinance. The City Clerk is authorized to arrange for
early voting as authorized by law.
SECTION 8. VOTER REGISTRATION BOOKS
The Supervisor of Elections for V olusia County is hereby authorized and requested to
furnish to the inspectors and clerks at each place where the votes are to be cast in such City
Charter referendum, applicable portions of the registration books or certified copies thereof
showing the names of the qualified electors residing in the City of Edgewater.
SECTION 9. INCLUSION IN THE CHARTER
It is the intention of the City Council, and it is hereby ordained that the provisions of
Sections 1 and 2 of this Ordinance shall become and be made a part of the Charter of the City of
Edgewater, Florida, as to any Charter amendment measure approved by a majority of voters
voting on such measure in such election; that the sections of this Ordinance may be renumbered
or relettered to accomplish such intentions; that the word "Ordinance" may be changed to
"Section" or other appropriate word.
SECTION 10. EFFECTIVE DATE
This Ordinance shall take effect immediately upon its adoption. The proposed City
Charter Amendment described in Section I and 2, above, shall only be effective if a majority of
the qualified electors of the City of Edgewater voting at the general election vote for its adoption
and shall be considered adopted and effective upon certification of the election results as
provided herein.
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2008-0-07
Page 5 of7
SECTION 11. CONFLICTING ORDINANCES
All ordinances in conflict herewith are hereby repealed to the extent of such conflict.
SECTION 12. SEVERABILITY
If any section, sentence, clause or phrase of this Ordinance is held to be invalid or
unconstitutional by any court of competent jurisdiction, that holding in no way affects the
remaining portions of this Ordinance.
SECTION 13. ADOPTION
After Motion to approve by
and Second by
, the
vote on the first reading of this ordinance held on ,2008, was as follows:
AYE NAY
Mayor Mike Thomas
Councilwoman Debra 1. Rogers
Councilwoman Gigi Bennington
Councilwoman Harriet B. Rhodes
Councilman Ted Cooper
After Motion to approve by
and Second by
the vote on the second reading of this ordinance was as follows:
AYE
NAY
Mayor Mike Thomas
Councilwoman Debra J. Rogers
Councilwoman Gigi Bennington
Councilwoman Harriet B. Rhodes
Councilman Ted Cooper
Struek through passages are deleted.
Underlined passages are added.
2008-0-07
Page 6 of7
PASSED AND DULY ADOPTED this
- ATTEST:
Bonnie Wenzel
City Clerk
day of
,2008.
CITY COUNCIL OF THE
CITY OF EDGEW A TER, FLORIDA
By:
Mike Thomas
Mayor
Robin L. Matusick
Paralegal
For the use and reliance only by the City of
Edgewater, Florida. Approved as to form and
legality by: Carolyn S. Ansay, Esquire
City Attorney
Doran, Wolfe, Ansay & Kundid
Approved by the City Council of the City of
Edgewater at a meeting held on this _ day
of , 2008 under Agenda Item
No.
Stnl61c through passages are deleted.
Underlined passages are added.
2008-0-07
Page 7 of7
7d
AGENDA REQUEST
Date: June 2, 2008
PUBLIC
HEARING June 16, 2008
ORDINANCE June 16. 2008
RESOLUTION
BOARD
APPOINTMENT
CONSENT
OTHER
BUSINESS
ITEM DESCRIPTION
1st reading - Ordinance No. 2008-0-08
An Ordinance for amendment to the City Charter by
deleting Section 1.01(a)(1) and providing for revision of
the Charter.
BACKGROUND
The Charter Review Committee reconvened to determine if changes are needed as far as City elections.
During their discussions the subject of the City height restriction was broached. After much discussion, the
committee decided to recommend the height restriction be removed from the Charter.
The City of Edgewater land Development Code currently has a maximum height limit within each zoning
district, located in Article V, Table V-l. These limits can only be amended by Council's approval of an
Ordinance at two public hearings.
The proposed amendment will only remove the height restriction from the Charter; there are currently no
proposed changes to the land Development Code regarding height restrictions.
The Committee is recommending this language be placed on the ballot in November and would like to
educate the citizens on the height restriction currently located within the land Development Code.
RECOMMENDATION
The Charter Review Committee recommends approval of Ordinance No. 2008-0-08 and to authorize the City
Clerk to transmit to the Supervisor of Elections for inclusion on the ballot.
ACTION REQUESTED
Motion to approve Ordinance No. 2008-0-08 and to authorize the City Clerk to transmit to the Supervisor of
Elections for inclusion on the ballot.
FINANCIAL IMPACT: (FINANCE DIRECTOR)
PREVIOUS AGENDA ITEM:
YES
NO
x
DATE:
AGENDA ITEM NUMBER:
Respectfully Submitted By:
~rl_l~----J .
J . iJ-A ~"JLu.A1('\
Robin Matusick
Paralegal
ORDINANCE NO. 2008-0-08
AN ORDINANCE OF THE CITY OF EDGEW A TER,
FLORIDA PROVIDING FOR AMENDMENT OF THE CITY
CHARTER BY DELETING SECTION 1.01(a)(1);
PROVIDING FOR REVISION OF THE CHARTER;
PROVIDING FOR SUBMISSION TO THE ELECTORS FOR
APPROVAL OR DISAPPROVAL OF THE PROPOSED
CHARTER AMENDMENT SET FORTH HEREIN;
PROVIDING FOR REQUISITE BALLOT LANGUAGE;
PROVIDING FOR A REFERENDUM ELECTION;
PROVIDING PROCEDURES FOR BALLOTING;
PROVIDING FOR ~OTICE OF ELECTION; PROVIDING
FOR INCLUSION IN THE CHARTER; PROVIDING FOR
SEVERABILITY; PROVIDING FOR CONFLICTING
ORDINANCES; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, Section 166.031 (1), Florida Statutes (2007), requires, with certain limited
exception, the governing body of a municipality to, by ordinance, submit any proposed
amendment to its charter to the electors of the municipality at a general or special election; and
WHEREAS, Section 1.lO(a)(l) of the City Charter provides for a city-wide height
restriction; and
WHEREAS, The City of Edgewater Land Development Code presently provides for
building height restrictions according to zoning district; and
WHEREAS, the Charter Review Commission of the City of Edgewater, Florida has
proposed a change to the City Charter as more fully described herein; and
WHEREAS, the City Council of the City of Edgewater, Florida (the "City Council")
desires to submit to its citizens for consideration whether Section 1.1 O(a)(l), providing a city-
wide building height restriction, should be stricken and deleted in its entirety from the City
Charter.
CODING: words underlined are additions; words stricken are deletions.
NOW, THEREFORE, BE IT ENACTED by the People of the City of Edgewater,
Florida:
Stfl:lok tfireugfi passages are deleted.
Underlined passages are added.
2008-0-08
Page 1 of5
SECTION 1. PROPOSED CHARTER AMENDMENT
Section 1.01(a)(1) of the City Charter be stricken and deleted in its entirety, upon a vote
of a majority of the City of Edgewater electors in favor of such an amendment, to read as
follows:
See. 1.01(0)(1).
(a) In order to further protect the public health, safety, general welfare, and aesthetics, no
new building height shall exceed 35 feet, nor shall any existing building be altered to cause it to
exceed a building height of 35 feet.
(b) Building height means the vertical distance from the elevation of the cro','.n of the
road of the nearest adjacent roadway at the center of the front of the building to the highest point
of the coping of a flat roof, the deck line of a mansard roof, or the mean height level between
eaves and ridge for hip, gable and gambrel roofs.
(c) The height limits do not apply to spires, belfries, cupolas, flagpoles, antennas, water
tames, fire towers, cooling tov/ers, ventilators, chimneys, radio and tele'/ision towers, ele'lator
hoistways, not intended for human occupancy.
(d) Buildings in existence or with approved construction permits or adopted Plar.ned
Unit Developments on or before the effective date of this amendment, may be completed,
repaired or rebuilt to a height not to exceed the preyiously existing height, within the same
building footprint, subject to any other applicable state, federal or locallmvs. The height limits
are not intended to restrict or otherwise adversely affect a property owner's ';ested rights under
constitutional, statutory or common law. If it is determined by a court of competent jurisdiction
that a landO'.vner has vested rights, the landowner can elect to proceed v/ith de'lelopment under
the Land De';elopment Code in effect on the date of the adoption of this amendment.
(e) Those parts of any ordinances in conflict with this section are hereby repealed. This
section becomes 'effective upon adoption. This amendment shall become effective immediately
upon approval by the electors.
SECTION 2. FORM OF BALLOT RELATED TO SECTION 1
The form of ballot for the Charter amendment provided for in Section 1 of this Ordinance
shall be, as follows:
"Deletion of Thirty-Five Foot Building Height Restriction from City Charter
Section 1. lO(a) (1 ) of the City Charter provides for a city-wide building height
restriction of thirty-five (35) feet. The City Land Development Code provides for
certain building height restrictions according to zoning category. This Charter
amendment deletes the city-wide building height restriction from the City Charter.
Struck titre ugh passages are deleted.
Underlined passages are added.
2008-0-08
Page 2 of5
Shall the above-described Charter amendment be adopted?
Yes - For Amendment
No - Against Amendment"
SECTION 3. REFERENDUM ELECTION
A referendum election is hereby called and scheduled at the time of the next regularly
schedule general election, November 4,2008, to determine whether the ballot question appearing
in Section 2 hereof shall be approved by a majority of the votes cast in such election in which
qualified electors residing in the City shall participate. Such referendum election shall be held
and conducted in the manner prescribed by law. The places for voting in such referendum
election shall be such locations as are established for all City elections. All duly qualified
electors of the City of Edgewater shall be entitled to participate in said election.
SECTION 4. NOTICE OF REFERENDUM ELECTION
Notice of said election shall be published in accordance with Section 100.342, Florida
Statutes, in a newspaper of general circulation within the City at least thirty (30) days prior to
said election, the first publication to be in the fifth (5th) week prior to the election, and the second
publication to be in the third (3rd) week prior to the election, and shall be substantially in the
form set forth in Section 2 of this Ordinance or as otherwise lawfully provided. Copies of this
Ordinance shall be made available for public inspection during regular business hours at the City
Hall.
SECTION 5. COORDINATION WITH SUPERVISOR OF ELECTIONS AND DUTIES
OF CITY CLERK
The City Clerk, with necessary assistance from the Supervisor of Elections for V olusia
County, is hereby authorized to take all appropriate actions necessary to carry into effect and
accomplish the electoral provisions of this Ordinance. The City Clerk is authorized to arrange for
early voting as authorized by law.
SECTION 6. VOTER REGISTRATION BOOKS
The Supervisor of Elections for V olusia County is hereby authorized and requested to
furnish to the inspectors and clerks at each place where the votes are to be cast in such City
Charter referendum, applicable portions of the registration books or certified copies thereof
showing the names of the qualified electors residing in the City of Edgewater.
Struek through passages are deleted.
Underlined passages are added.
2008-0-08
Page 3 of5
SECTION 7. INCLUSION IN THE CHARTER
It is the intention of the City Council, and it is hereby ordained that the provisions of
Sections 1 of this Ordinance shall become and be made a part of the Charter of the City of
Edgewater, Florida, as to any Charter amendment measure approved by a majority of voters
voting on such measure in such election; that the sections of this Ordinance may be renumbered
or relettered to accomplish such intentions; that the word "Ordinance" may be changed to
"Section" or other appropriate word.
SECTION 8. EFFECTIVE DATE
This Ordinance shall take effect immediately upon its adoption. The proposed City
Charter Amendment described in Section 1, above, shall only be effective if a majority of the
qualified electors of the City of Edgewater voting at the general election vote for its adoption and
shall be considered adopted and effective upon certification of the election results as provided
herein.
SECTION 9. CONFLICTING ORDINANCES
All ordinances in conflict herewith are hereby repealed to the extent of such conflict.
SECTION 10. SEVERABILITY
If any section, sentence, clause or phrase of this Ordinance is held to be invalid or
unconstitutional by any court of competent jurisdiction, that holding in no way affects the
remaining portions of this Ordinance.
SECTION 11. ADOPTION
After Motion to approve by
and Second by
, the
vote on the first reading of this ordinance held on ,2008, was as follows:
AYE NAY
Mayor Mike Thomas
Councilwoman Debra J. Rogers
Councilwoman Gigi Bennington
Councilwoman Harriet B. Rhodes
Councilman Ted Cooper
Struek through passages are deleted.
Underlined passages are added.
2008-0-08
Page 4 of5
After Motion to approve by
and Second by
the vote on the second reading of this ordinance was as follows:
AYE
NAY
Mayor Mike Thomas
Councilwoman Debra J. Rogers
Councilwoman Gigi Bennington
Councilwoman Harriet B. Rhodes
Councilman Ted Cooper
PASSED AND DULY ADOPTED this
day of
,2008.
ATTEST:
CITY COUNCIL OF THE
CITY OF EDGEW A TER, FLORIDA
Bonnie Wenzel
City Clerk
By:
Mike Thomas
Mayor
Robin L. Matusick
Paralegal
For the use and reliance only by the City of
Edgewater, Florida. Approved as to form and
legality by: Carolyn S. Ansay, Esquire
City Attorney
Doran, Wolfe, Ansay & Kundid
Approved by the City Council of the City of
Edgewater at a meeting held on this _ day
of , 2008 under Agenda Item
No.
Struek tHroUgH passages are deleted.
Underlined passages are added.
2008-0-08
Page 5 of 5
80...
AGENDA REQUEST
Date: Mav 30,2008
PUBLIC
HEARING
RESOLUTION
ORDINANCE
BOARD
APPOINTMENT June 16, 2008
CONSENT
OTHER
BUSINESS
ITEM DESCRIPTION
Mayor's appointment to the Volusia Growth Management Commission
BACKGROUND
The City of Edgewater has a resident representative, appointed by the Mayor, on the Vol usia
Growth Management Commission. Karen Hall has been representing the City since 2006, and her
term expires on June 30, 2008. Ms. Hall has not contacted the City seeking reappointment.
Ms. Sandy Jones, who has previously served on the Planning and Zoning Board, has submitted a
letter to the Mayor seeking appointment on the Volusia Growth Management Commission.
RECOMMENDATION
Staff recommends Mayor Thomas appoint Sandy Jones on the Vol usia Growth Management
Commission.
ACTION REQUESTED
Motion to appoint Sandy Jones to the Volusia Growth Management Commission.
FINANCIAL IMPACT: (FINANCE DIRECTOR)
PREVIOUS AGENDA ITEM:
YES
NO
x
DATE:
AGENDA ITEM NUMBER:
Respectfully Submitted By:
'ron I Q ,ld()myD Q-,b.r-..~':t:f.L~r ,
Bonnie Wenzel Robm Matuslck
City Clerk Paralegal
05-29-08P02:53 RCVD
Dear Mayor Thomas:
This correspondence is in regards to my interest in serving as the City of
Edgewater's representative on the Volusia Growth Management
Commission. I feel that my experience in serving on the City's Planning
and Zoning Board and knowledge of growth and development issues
within Volusia County will be extremely helpful as we move forward in
shaping the future of our area. I also look forward to working closely
with City staff on the upcoming issues faced in our region. Thank you in
advance for your consideration in this matter.
Sincerely,
Sandy Jones, PHR
Human Resources Manager
Costa Del Mar Sunglasses
386-274-4000 xl17
386-274-2080 fax
AGENDA REQUEST
qQ
Date: June 3, 2008
PUBLIC
HEARING
RESOLUTIONS
ORDINANCE
BOARD
APPOINTMENT
CONSENT
OTHER
BUSINESS
June 16,2008
ITEM DESCRIPTION:
Authorizing an Agreement to participate ill the Central Florida Sustainable Communities Initiative
(CFSCI).
BACKGROUND:
The City of Edgewater has been offered a proposal to participate in the CFSCI. The program will provide
planning consulting services, at no charge, in order to develop a Vision Plan for our community. The
program will allow for meetings with City Council, the Planning and Zoning Board, staff and scheduled
community public meetings in order to identify a desired future vision of our community. Staff will also
request that findings from previous studies including, but not limited to, the Evaluation and Appraisal
Report, recent transportation studies, stormwater master planning and environmental protection studies.
The result of the program will present a Community Vision Book that will include implementation
strategies.
Considering the City of Edgewater is facing anticipated future growth and numerous objectives of the
Comprehensive Plan suggest such planning initiative, staff recommends approval of the Central Florida
Sustainable Communities Initiative Agreement as proposed.
STAFF RECOMMENDATION:
Staff recommends that the City Council give approval for the Mayor to execute the Central Florida
Sustainable Communities Initiative Agreement
ACTION REQUESTED:
Motion to approve the Central Florida Sustainable Communities Initiative Agreement and authorize the
Mayor to execute.
FINANCIAL IMPACT: (FINANCE DIRECTOR) N/A
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED) N/A
PREVIOUS AGENDA ITEM:
YES
NO XX
DATE: N/A
AGENDA ITEM NO.
C3~~V1N~
Robin Matusick
Paralegal
Darren Lear
Development Services Director
.. , . .
C E N T R A L
FLORIDA
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~
SUSTAINABLE
COMMUNITIES
INITIATIVE
500 Delaney Ave.
Orlando. FL 32801
407.422.4040 ph
407.425.7427 fx
RECEIVED
MAY 2 9 2008
CITY MANAGEF
May 28, 2008
LETTER OF AGREEMENT BETWEEN
The City of Edgewater
104 N. Riverside Drive
Edgewater, FL 32132
(represented by Mayor Michael Thomas)
Hereinafter referred to as the CLIENT
AND
Central Florida Sustainable Communities Initiative
500 Delaney A venue, Suite 404
Orlando, Florida 32801
Hereinafter referred to as the CONSULTANT or CFSCI
Re: Proposal to Provide a Vision Plan for the City of Edgewater, Florida
CFSCI Job No. 83000.83
Dear Mr. Thomas,
All communities, whether newly built or centuries old, are in a constant state of
change. Residents come and go, development occurs, the political climate changes and
the populace transforms. Every political, developmental or financial decision that a
community makes sets it on a different path, and it is only those communities that have
a shared vision of where the path should lead that ever reach the right destination. A
Vision Plan, based on community values and created through a participatory process,
can help a community manage change in a positive way, guiding it toward a beneficial
future.
The City of Edgewater is facing, and will continue to face, change and developmental
pressures due to its small town character and coastal location. It is imperative that the
City of Edgewater be well equipped to handle these pressures through the development
of a community Vision Plan. Because the development of a Vision Plan is so important
to the proper development of Edgewater, the Central Florida Sustainable Communities
Initiative (CFSCI) is proposing to assist the community in the development of this plan
at no cost.
CFSCI is a non-profit planning organization, created by the urban planning, landscape
architecture and architectural design firm of Can in Associates, which offers technical
visioning assistance to growing communities in Central Florida. CFSCI has as its
mission the difficult task of educating citizens and stakeholders about current growth
trends and their implications, while also implementing practical planning solutions that
. .
C E N T R A l
FLORIDA
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SUSTAINABLE
COMMUNITIES
INITIATIVE
LETTER OF AGREEMENT
The City of Edgewater
CFSCI Job No.83000.83
May 28, 2008
Page 2
promote sustainable, place-based growth. Relief of traffic congestion, the creation of a
sense of place, good stewardship of the land, proper scaling of the built environment
and place-sensitive development are all principles that CFSCI seeks to understand,
promote and implement throughout Central Florida.
To assist the City of Edgewater in the creation of a community supported Vision Plan,
we propose the scope of services outlined below.
A. SCOPE OF SERVICES
Step I - Meet with City Staff (and/or Designated Stakeholders) to Determine
Project Scope, Schedule and Deliverables
Step 2 - Regional Context Analysis, Existing Conditions Analysis and Key Issue
Identification
Step 3 - Meet with City Staff to Review Findings of Analysis
Step 4 - First Public Workshop to Review Findings and Gather Additional
Information
Step 5 - Second Public Workshop to Produce a Community Vision Plan
Step 6 - In-House Refinement and Detailing of Vision Plan
Step 7 - First Public Meeting to Review Vision Plan
Step 8 - Preparation of Community Vision Book
Step 9 - Present Community Vision Book to City and Hold Second Public
Meeting
Step I - Meet with City Staff (and/or Designated Stakeholders) to Determine Project
Scope, Schedule and Deliverables
For the City of Edgewater, it will be the task of CFSCI to assist decision
makers, local stakeholders and residents in the creation of a Vision Plan that
furthers the proper development of the City, realizing its weaknesses,
building on its strengths, and bettering its future. This process begins with a
meeting, held between the City of Edgewater staff, stakeholders and CFSCI,
to discuss the proposed project scope. Once the scope and schedule are
solidified, CFSCI and City staff will also discuss the unique design
challenges of the City and those outcomes that are crucial to the project's
success. In light of identified challenges and success factors, and in
consideration of the City's timeframe, a project schedule, a detailed sequence
of meetings and the final work products will be determined.
Step 2 - Regional Context Analysis, Existing Conditions Analysis and Key Issue
Identification
CFSCI will review and analyze the regional context of the City, including the
transportation network, natural features and market opportunities. Since it
will be imperative that we gain a thorough understanding of the key issues
C E N T R A l
FLORIDA
r. .1
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SUSTAINABLE
COMMUNITIES
INITIATIVE
LETTER OF AGREEMENT
The City of Edgewater
CFSCI Job No.83000.83
May 28, 2008
Page 3
that face the City of Edgewater, CFSCI will interview stakeholders.
Utilizing GIS data, we will also analyze the City's existing land use patterns
and the internal transportation network to determine the existing conditions
of the City.
Step 3 - Meet with City Staff to Review Findings of Analysis
Before bringing the results of our analyses to the public, CFSCI will meet
with the City to review the findings and receive feedback. For the Vision Plan
to be truly successful, it is necessary that all stakeholders are on board,
throughout the entire process. We will then integrate comments and/or
concerns into the results presented to the public.
Step 4 - First Public Workshop to Review Findings and Gather Additional Information
Once the regional context and existing conditions analysis has been completed
and key issues have been identified, CFSCI will begin to engage the
community through a public workshop, where residents and stakeholders will
be invited to share their thoughts, ideas and aspirations for the City. CFSCI
team members will facilitate this conversation, asking questions instead of
providing solutions, and will use a variety of mechanisms, including pure
brainstorming, community value surveys and preference mapping, to generate
public values. The public workshop is crucial to the project's success; it is
here that residents and stakeholders begin to gain ownership of the project, as
they see their ideas, values and objectives begin to take shape and evolve.
Step 5 - Second Public Workshop to Produce a Community Vision Plan
Part of the community engagement will include an intense public workshop,
held in the City of Edgewater, to be attended by the CFSCI team, city officials
and community members. This will be an intense interactive design session,
in which planning professionals and community members concentrate on
specific community issues and present various alternative solutions. The
public workshop will be a valuable tool for future visioning, as it presents a
place where community concerns can be identified, design solutions can be
explored and key issues can be addressed. Using design as a communication
tool, consensus can be built between City staff, community residents and the
design team as to the direction of the Community Vision Plan. Overall, this
process invites a wide range of participants to a common table, to share ideas,
test alternatives and produce results.
Step 6 - In-House Refinement and Detailing of Vision Plan
Once the workshop is completed, CFSCI will take all of the input, knowledge
CENTRAL
FLORIDA
r-. T .l
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. . . .
SUSTAINABLE
COMMUNITIES
INITIATIVE
LETTER OF AGREEMENT
The City of Edgewater
CFSCI Job No.83000.83
May 28, 2008
Page 4
and design work that has been gleaned from the public process and produce a
conceptual community Vision Plan. More detailed work will then be
accomplished, further refining the character and the scale of the Vision Plan.
Strategies for the development of the public realm, including public uses,
open spaces, recreation facilities, signature elements and streetscapes, will be
determined, and appropriate densities and intensities will be tested, outlining a
preliminary public parking strategy. Districts and structures will also be
identified that are candidates for historic preservation. By taking the time to
study and refine the designs and possibilities produced at the workshop,
CFSCI will be able to develop a series of drawings and plans which will help
to align the future development of the City of Edgewater with the identified
values of the residents.
Step 7 - First Public Meeting to Review Vision Plan
After making refinements and composing strategies, CFSCI will review the
conclusions with the City leadership and citizenry at a public meeting. Again,
this will give us the chance to integrate comments and/or concerns into the
final draft of the Vision Plan, which will be featured in the Community Vision
Book.
Step 8 - Preparation of Community Vision Book
All of the work produced as part of this process will be showcased in a
detailed Community Vision Book. The Community Vision Book will utilize a
user-friendly format in order to engage the citizenry and allow them to learn
more about their collaborative community vision. This book will include an
overview of the entire process, all of the work completed throughout the
various stages, and will conclude with solid implementation strategies.
Step 9 - Present Community Vision Book to City and Hold Second Public Meeting
Once completed, CFSCI will meet with City staff and/or representatives to
present the Vision Book. Then, CFSCI will present the Community Vision
Book to the public at one final meeting, held in the City of Edgewater,
involving City officials, citizens and community leaders.
C E N T R A l
FLORIDA
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SUSTAINABLE
COMMUNITIES
INITIATIVE
LETTER OF AGREEMENT
The City of Edgewater
CFSCI Job No.83000.83
May 28, 2008
Page 5
B. FEE VALUE
As CFSCI is a non-profit entity, this work will be completed free of charge to the
City of Edgewater. However, we estimate that, were a private consultant hired to
complete the work, the fee would amount to $100,000 for the scope outlined
above in Steps 1 through 9.
C. UNDERSTANDINGS
The CONSULTANT is an independent contractor of the CLIENT. No
relationship of employer/employee shall result from the execution of this
Contract or from the performance of any of the services hereunder.
The CONSULTANT shall indemnify and hold harmless the CLIENT and the
agents and employees of the CLIENT from and against all claims, damages,
losses and expenses, including but not limited to attorney's fees, arising out of or
resulting from the work, provided that the claims, damages, losses and expenses
are caused in whole or in part by any willful, intentional, grossly negligent or
negligent act or omission of the CONSULTANT, any sub-consultants, anyone
directly or indirectly employed by anyone of them or anyone for whose acts any
of them may be liable.
D. ACCEPTANCE
Please understand that this proposal will be valid for 30 days from the date of this
letter. If this proposal meets with your approval, please sign and date both copies
and return one copy to us for our files.
CANIN ASSOCIATES, INe.
THE CITY OF EDGEWATER
BY:~~
Brian e. Canin, AlA, AICP
President
By:
Mayor Michael Thomas
Date:
CS/tlh
TENTATIVE AGENDA ITEMS
JULY 7 (items due Thurs 06/26) - CANCELLED
JULY 21 (items due Thurs 07/10) - 6:00 P.M. WORKSHOP - PRESENTATION OF COST ALLOCA nON STUDY
I) 2nd R, Ord. # 2008-0-07, Charter Review Committee Ballot language - Elections
2) 2nd R, Ord. # 2008-0-08, Charter Review Committee Ballot language - height limitation
3) 1 st R, Ord. # 2008-0-01, amending the Code of Ordinances to rename Occupational License to Business Tax
Receipt.
4) 1st R. Ord. # 2008-0-02, amending the LDC to recognize Occupational Licenses as Business Tax receipts
5) 1 st R. Ord. # 2008-0-06, amending the Firemen's Pension Fund to include the share plan to the existing plan.
AUGUST 4 (items due Thurs 07/24) - CANCELLED
AUGUST 11 - 6:00 WORKSHOP - GENERAL FUND BUDGET
AUGUST 18 (items due Thurs 08/07) - 6:00 P.M. WORKSHOP - PRESENTATION ON RATE STUDY
I) 2nd R, Ord. # 2008-0-01, amending the Code of Ordinances to rename Occupational License to Business Tax
Receipt.
2) 2nd R. Ord. # 2008-0-02, amending the LDC to recognize Occupational Licenses as Business Tax receipts
3) 2nd R. Ord. # 2008-0-06, amending the Firemen's Pension Fund to include the share plan to the existing plan.
AUGUST 25 - 6:00 P.M. WORKSHOP - ENTERPRISE FUND BUDGET
SEPT 1 (items due Thurs 08/21) LABOR DAY HOLIDAY! RESCHEDULE
SEPT 15 (items due Thurs 09/04)
OCT 6 (items due Thurs 09/25)
OCT 20 (items due Thurs 10/09)
NOV 3 (items due Thurs 10/23)
NOV 17 (items due Thurs 11/06)
DEC 1 (items due Thurs 11/20)
DEC 15 (items due Thurs 12/04)
UNSCHEDULED UPCOMING HEARINGS - PLANNING DEPART APPS RECEIVED
1) SeaGate - Edgewater Lakes Phase II PUD Agreement
2) Restoration 442 DRl-- approx 5,000 acres
3) Coastal Oaks - Haynes sm scale comp plan amend
4) Rezoning, Jones/Putnam - 1 acre @ 1155 Old Mission Road (RZ-0515)
5) Rezoning, Jones/ASD Properties - 110.66 acres - PUD (RZ-0508)
6) Hickey Residential (RZ-0505)
7) 1st R, Ord. #2007-0-, 442 rezonings
8) Washington Park preliminary plat approval
DEVELOPMENT SERVICES (pLANNING) DEPARTMENT PROJECTS
1) Subdivision Architectural Design Standards
2) US # 1 Corridor Guidelines
3) Capital Improvement Element
4) Recreation/Open Space Element
5) Capital Improvement Plan
M:\CounciJ Agenda's\Tentative Agenda List\2008\aitems 7-21-08.doc
Rev. 6-5-08