2005-R-17
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RESOLUTION NO. 2005-R-17
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EDGEW A TER, FLORIDA, ADOPTING THE COMPREHENSIVE
EMERGENCY MANAGEMENT PLAN (CEMP) DATED JUNE
2005; REPEALING ALL RESOLUTIONS IN CONFLICT
HEREWITH AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Edgewater, Florida has made the following
determinations:
1. Chapter 252.38(2), Florida Statutes, authorizes emergency management powers of political
subdivisions, and encourages municipalities to create emergency management programs and plans;
2. Chapter 252.35(2)(b), Florida Statutes, Emergency Management Powers, requires that each
municipality's emergency management plan comply with all standards and requirements applicable to
county emergency management plans; and
3. Volusia County Emergency Management has reviewed and approved the City of
Edgewater's Comprehensive Emergency Management Plan (CEMP) and has determined that the City's
Plan is in compliance with all requirements contained in the Florida Administrative Code, Chapter 90-6,
Review of local emergency management plans.
NOW, THEREFORE, be it resolved by the City Council of the City of Edgewater, Florida:
Section 1. City of Edgewater hereby adopts the Comprehensive Emergency Management Plan
(CEMP), which is hereby attached and incorporated herein as Exhibit "A".
Section 2. City staffwill routinely review and update the CEMP to ensure that the Plan is current
and consistent with federal, state and county laws.
Section 3. It will be the policy of the City to train all public officials, department directors,
supervisors and staff with their responsibilities as identified in the CEMP.
Section 4. All resolutions or parts of resolutions in conflict herewith be and same are hereby
repealed.
Section 5. If any portion of this resolution is for any reason held or declared to be
unconstitutional, inoperative, or void, such holding shall not affect the remaining portions of this
2005-R-17
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resolution. If this resolution or any provisions thereof shall be held to be inapplicable to any person,
property, or circumstances, such holding shall not affect its applicability to any other person, property, or
circumstance.
Section 6. This resolution shall take effect upon adoption.
After Motion by Councilwoman Rhodes and Second by Councilwoman Rogers, the vote on this
resolution was as follows:
AYE NAY
Mayor Mike Thomas X
Councilman Debra J. Rogers X
Councilman Dennis A. Vincenzi X
Councilwoman Harriet B. Rhodes X
Councilwoman Judith Lichter X
PIED this 19' day of December, 2005.
City Clerk
For the use and reliance only by the City of
Edgewater, Florida. Approved as to form and
legality by: Paul E. Rosenthal, Esquire
City Attorney
Foley & Lardner, LLP
CITY COUNCIL OF THE
CITY OF ED W DA
B
Mike T s
Mayor
Robiu L. Matusick v
Paralegal
Approved by the City Council of the City of
Edgewater at a meeting held on this 10 day of
December, 2005 under Agenda Item No. 61.
2005-R-17
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City of Edgewater
Comprehensive Emergency
Management Plan
Executive Summary
Version June 2005
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Executive Summary
Introduction
The Edgewater Comprehensive Emergency Management Plan (CEMP) has been
developed to guide the emergency response of the City of Edgewater to disasters and
catastrophic events. The Edgewater CEMP identifies the basic emergency preparedness,
response, recovery and mitigation mechanisms necessary for all City departments, the
City Manager, the City Council and other supporting organizations to receive notification
of emergency events, to mobilize needed resources, to evaluate emergency situations and
make policy decisions. It allows them to implement emergency response and disaster
recovery actions, and to de-mobilize resources and personnel as needed. This plan is
designed to be consistent with V olusia County and the State of Florida's emergency
plans. This plan is maintained by the City of Edgewater Emergency Preparedness Task
Force, and is implemented by the City of Edgewater Emergency Response Team.
For the purposes of this plan, the City of Edgewater has identified the following entities,
within City government, that are responsible for emergency preparedness.
· Emergency Operation Center (EOC) Management Group - These are the
personnel who manage overall operations in the EOC. This includes the City
Manager, the Emergency Management Coordinator, City representative in the
County EOC, and any specialized operational personnel as dictated by the event
and selected by the City Manager.
· Emergency Preparedness Task Force - These personnel are tasked with the
overall responsibility for emergency preparedness. They provide direction to
ensure that each department completes assigned duties and maintains its readiness
for disaster response and recovery operations. The Task Force includes the
Mayor, City Council Members, City Manager, Assistant City Manager, City
Clerk, City Attorney, Emergency Management Coordinator, Public Information
Officer, Police Chief, Fire Chief, Finance Director, Environmental Services
Director, Leisure Services Director, Development Services Director and
Personnel Director.
· Emergency Response Team - The City's Emergency Response Team is
responsible for managing, directing, and implementing the City's overall
emergency response and recovery operations prior to, during, and following a
major disaster or catastrophe. The level of activation of the Emergency Response
Team will be dictated by the severity of the emergency event, and will parallel the
level of activation of other emergency response groups and facilities. The
Emergency Response Team includes the Mayor, City Council Members, City
Manager, Assistant City Manager, City Clerk, City Attorney, Emergency
Management Coordinator, Public Information Officer, Police Chief, Fire Chief,
Finance Director, Environmental Services Director, Leisure Services Director,
Development Services Director, Personnel Director, alternates of the Department
City of Edgewater Comprehensive Emergency Management Plan June 2005
Executive Summary
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Directors, and support personnel as dictated by the event and selected by the City
Manager.
. Long Term Disaster Recovery Team - This team is responsible for the
planning, mitigation, recovery, and restoration of City services and functions after
a disaster. The team includes the Mayor, City Council, City Manager, Assistant
City Manager, City Clerk, Emergency Management Coordinator, Finance
Director, Environmental Services Director, Development Services Director, and
any other alternates of the Department Directors, organizations and support
personnel as dictated by the event and selected by the City Manager.
Purpose
The purpose of the Edgewater CEMP is to establish the operational framework whereby
the City of Edgewater, through its City departments and supporting organizations can
effectively prepare for, respond to, recover from, and where possible, mitigate the
impacts of a major disaster or catastrophic event. This plan allows for integrated and
coordinated emergency response efforts between the City of Edgewater, V olusia County,
and the State of Florida. The plan is also consistent with Federal disaster response and
relief plans and procedures thereby facilitating coordination between all levels of
government. The Edgewater CEMP addresses the basic policies, planning assumptions,
concept of operations, assigned responsibilities, and other mechanisms and strategies
through which City government and supporting organizations will mobilize resources and
conduct activities to guide its overall emergency response and recovery efforts.
Concept of Operations
The concept of operations for the CEMP is designed to be consistent with the concept of
operations utilized by V olusia County and the State of Florida. This is intended to
facilitate communication and coordination among levels of government before, during
and after disasters. The City's concept of operations incorporates the following principal
considerations.
. The City will utilize its own resources first, for the response to emergency
situations, followed by implementation of existing mutual aid agreements with
adjacent governmental organizations. When the City's resources, including
mutual aid resources, threaten to become exhausted and/or specialized resources
and functions not under the purview of the City are needed, the Edgewater EOC
will request assistance through V olusia County EOC, or Emergency Management
Division if the County EOC is not activated.
. Emergency response actions by the City will be taken in accord with the classified
level of emergency and definition of the applicable operational level.
Emergencies or disasters, which can potentially impact the City of Edgewater, are
divided into "minor", "major", and "catastrophic" with three corresponding levels
of operation. These levels of emergencies and corresponding operational levels
City of Edgewater Comprehensive Emergency Management Plan June 2005
Executive Summary
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are identical to those utilized by V olusia County and the State to guide officials in
the emergency decision-making process.
Levels of Emergency
I Routine City wide monitoring. City
Day-to day operations or an 3 departments respond utilizing own
emergency incident occurs; Monitoring resources and possibly mutual aid.
city response capabilities Activation Department Directors monitor operations
likely adequate. and communicate pertinent information to
the City Manager.
A limited activation of City EOC with
Situation escalates; or is appropriate activation of core Emergency
beyond capabilities of local 2 Support Functions (ESF) and needed
response resources; county Partial personnel. Limited evacuations and/or
and/or state assistance may be Activation protective actions may be required. City
required; federal assistance Manager must be notified. County
coordination may be needed. Warning Point will be notified of situation
and the City's activation level.
Full activation of all City Emergency
Widespread threat to public Support Functions (ESF) Citizens
health and safety within the 1 Information Center (CIC) personnel. All
City exists; large-scale Full Scale appropriate protective actions required. All
resource assistance may be Activation Council members and City Staff should be
required from county, state notified and prepared to meet and be
and/or federal for response activated as needed. County Warning Point
and recovery operations will be notified of situation and the City's
(possibly includes military). activation level.
. All emergency response functions will be implemented in accord with the
Emergency Support Function concept. Upon activation of the CEMP, the City of
Edgewater will group its emergency response and recovery assistance into
different categories of assistance called Emergency Support Functions (ESF's).
Activation of the CEMP will supersede and replace any management structure
utilized by individual departments, with the exception of the incident command
structure utilized at specific emergency scenes within the City by public safety
personnel. The ESF's, under the overall direction and control of the City's EOC
Management Group, are the primary mechanism for providing response and
recovery assistance during and after an emergency or disaster. ESF's have the
authority to execute response operatirms; to directly support the needs of the
City's affected communities.
. The ESF's will coordinate with the City's EOC Management Group in
identifying, defining and accomplishing their missions. As disaster situations
escalate ESF's will also coordinate and cooperate with ESF's activated by
Volusia County, the State of Florida, and the Federal Government.
City of Edgewater Comprehensive Emergency Management Plan June 2005
Executive Summary
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. City officials may declare a state of emergency, thereby invoking the City's
emergency powers when needed. Such a declaration will be made as soon as
disaster conditions warrant or upon confirmation of a prediction for a disaster's
imminent impact upon the City. In all cases, such a declaration will be made
before or as soon as possible after, full activation of the CEMP, and in all cases
prior to making a formal request for State emergency response assistance from
V olusia County. The City may make a declaration of a state of emergency based
on the City's own needs, or in concert with a declaration made by Volusia
County. In all cases, the Volusia County EOC and/or Division of Emergency
Management will be advised of the City's declaration. The City's EOC
Management Group will be responsible for determining when a declaration of a
state of emergency by the City should be terminated.
. The City will request assistance from higher levels of government through the
V olusia County EOC, if activated, or through the V olusia County Division of
Emergency Management if the County EOC is not activated. Upon concurrent
activation of the City and County EOC's, the City EOC will send a liaison to the
County EOC as soon as feasible to facilitate communication and information
exchange between the two. The City EOC Management Group will also ensure
City representatives and/or liaisons are available to support joint information
centers established by County, State and/or Federal governments to disseminate
public information to the citizens of the City.
Execution
Unless prevented by the level of destruction or impact caused by an emergency or
disaster, the City intends to maintain primary responsibility for direction and control of
emergency response and disaster recovery operations conducted within its jurisdiction
and for the benefit of its citizens and their property. This policy requires that the
following actions on the part of the City to be implemented and/or assured:
. The City continually maintains an adequate level of preparedness for all
foreseeable emergencies and disasters. The overall preparedness of the City of
Edgewater for effective emergency response and disaster recovery is the
responsibility of the Emergency Preparedness Task Force. Under the auspices
and oversight of the City Council and the City Manager, members of the Task
Force provide management direction, policy guidance, inter-departmental
coordination, planning studies and technical analyses necessary to assure adequate
emergency preparedness.
. The City establishes and maintains the Edgewater Emergency Response Team to
direct and control emergency operations.
. The City's response and recovery resources are categorized and arranged into
groups of similar and interrelated operational functions, termed Emergency
Support Functions (or ESF's). Within the appropriate ESF, the City will
City of Edgewater Comprehensive Emergency Management Plan June 2005
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mobilize, deploy, coordinate and demobilize both its own resources and those
made available to it by others at the time of a disaster. Each ESF is directed by a
single lead department or office of the City, which is responsible for planning,
implementation, and coordination of all response and recovery operations by that
ESF.
L= Lead Department
Department ~
Emergency Support
Function ~
1 Transportation
2 Communication
3 Public Works
4 Fire Fighting
5 Info & Planning
6 Mass Care
7 Resource Support
8 Health I Medical
9 Search I Rescue
10 Hazardous Materials
II Food & Water
12 Public Utilities
13 Military Support
14 Public Information
15 Volunteers & Donations
16 Law Enforcement
17 Animal Control
18 Business & Industry
19 Damage Assessment
20 People wi Special Needs
S= Support Department
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City of Edgewater Comprehensive Emergency Management Plan June 2005
Executive Summary
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General Descriptio'rof Edgewater Emergency SuppWt Functions
ESF Function Department Description
# Responsible
1 Transportation Police Provides coordination and liaison with the County, State, and
Department Federal ESF's for the allocation and mobilization of
transportation resources in support of City and County ESF
operations.
2 Communications Fire Rescue Provides emergency radio and telecommunications services for
and Regional City and locally based volunteer organizations; and
Communications coordinates with City, County, State and Federal ESF's, or
Center (RCe) other organizations, to restore and maintain communications
services needed for response and recovery operations
3 Public Works Environmental Provides for the restoration of City public works systems,
Services provides road clearing, debris removal, temporary road signs
Department and barricades, provides and maintains temporary utility
services for the City's critical facilities and emergency
response. Coordinates with County, State, and Federal ESF's
as needed
4 Firefighting Fire Rescue Provides fire detection, suppression and prevention services in
the City, and at critical facilities; staffs command teams at
incident sites during ESF operations, as needed.
5 Information / Development Collects, analyzes, disseminates, and archives critical
Planning Services information on disaster impact and emergency operations by
Department City ESF's. Develops plans for short and long term
operations, manages the messaging system, provides mapping
information, and coordinates with other County, State, and
Federal ESF's on information management relevant to City
response operations.
6 Mass Care Leisure Services Provides coordination and support for City, County, State,
Department Federal, and volunteer organizations responsible for shelter
and care of the City's population impacted by a disaster.
7 Resource Finance Secures and allocates material resources for City ESF's
Management Department and through any necessary means, including implementation of
Personnel mutual-aid agreements and in support of other County, State,
Department and Federal ESF's, as needed
8 Health & Fire Rescue Provides first aid services and assessments for City response
Medical and recovery personnel and the public. Supports health and
medical services with operations by the City, County, and
State.
9 Search & Rescue Fire Rescue and Provides urban search and rescue services and coordinates
Police with County, State, Federal and volunteer search and rescue
Department operations on the lands and waterways within the City, as well
as within adjacent coastal waters.
10 Hazardous Fire Rescue Provides for prevention, containment, and cleanup of
Material hazardous materials releases and coordinates with County,
State, Federal and private hazardous materials emergency
response operations impacting the City or adjacent lands and
waters.
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11 Food & Water Leisure Services Provides coordination and liaison with County, State,
Department Federal, and volunteer organizations providing
temporary sources of food and potable water for the
City's impacted population and for emergency response
personnel.
12 Energy Environmental Provides for the restoration of City water and sewer
Services systems and provides support to Public Works. Is also
Department the City liaison coordinating with gas and electric utility
companies to identify energy needs and restore energy
services within the City. Provides engineering services
needed by other City ESF's.
13 Military Police Provides coordination and liaison with military and
Support Department National Guard operations within and for the City,
including operations of the State's Rapid Impact
Assessment Teams.
14 Public City Clerk and Provides for the coordination with County emergency
Information Fire and Police warnings and instructions and facilitates their
Department dissemination within the City; provides representation in
and coordination with County, State, and Federal public
information activities.
15 Volunteer & Leisure Services Provides coordination and liaison with County, State,
Donations Department Federal, and volunteer organizations to manage the
receipt, storage, and distribution of donated goods and
services in the City.
16 Law Police Provides enforcement of applicable orders, ordinances,
Enforcement & Department and statutes; provides traffic control; and maintains
Security security for impacted, protected and evacuated areas;
provides security for critical facilities, and assists other
ESF's during local emergency response operations.
17 Animal Issues Fire Department Provides for enforcement of animal ordinances; provides
for the capture, care, and return of stray and abandoned
animals; coordinates with the V olusia County regarding
the care and control of animals affected by a major event.
18 Business & City Manager Coordinates with the Chamber of Commerce, civic
Industry Office groups, and V olusia County to assess the economic status
and begin recovery of businesses affected by a major
event.
19 Damage Development Provides qualitative and quantitative data regarding
Assessment Services public and individual damage within the City.
Department Coordinates with County, State, and Federal
representatives to provide timely and accurate damage
assessment information.
20 People with Fire Rescue and Coordinates with the V olusia County for identification,
Special Needs Leisure Services registration, transportation, sheltering, and care of local
Department special needs populations.
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Financial Manae:ement
Due to the severity and magnitude of many emergency situations, financial operations
will often be carried out under circumstances that warrant the use of non-routine
procedures. To ensure that funds are provided expeditiously; and the financial operations
are conducted in accordance with appropriate emergency policies, regulations and
standards, it is imperative that all departments and personnel follow emergency finance
and accounting procedures prescribed by the Finance Department.
However, good accounting principles and practices are still expected and required. Care
and attention to detail will be taken throughout the emergency response and disaster
recovery period to maintain logs, formal records and file copies of all expenditures,
including personnel time sheets, in order to provide clear and reasonable accountability
and justification for any future reimbursement requests. These standards will also apply
to Federal disaster relief monies which could be made available to the City of Edgewater,
should the City be declared a disaster area.
Conclusion
The Edgewater CEMP outlines levels of emergencies, operational procedures and
identifies responsibilities for city staff personnel in regards to the preparation, response
and recovery from localized disasters. The Plan can only be functional if the City Council
formally adopts it, as well as continue to support and encourage city staff to maintain the
development of associated operating procedures with the inclusion of training for the
anticipation of possible activation.
City of Edgewater Comprehensive Emergency Management Plan June 2005
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