02-03-2025City Council
City of Edgewater
Meeting Agenda
104 N. Riverside Drive
Edgewater, FL 32132
Council Chambers6:00 PMMonday, February 3, 2025
We respectfully request that all electronic devices are set for no audible notification.
1. CALL TO ORDER, ROLL CALL, PLEDGE OF ALLEGIANCE AND INVOCATION
2. APPROVAL OR CHANGES/MODIFICATIONS TO THE AGENDA
3. APPROVAL OF MINUTES
None at this time
4. PRESENTATIONS/PROCLAMATIONS/PLAQUES/CERTIFICATES/DONATIONS
East Central Florida Regional Planning Council to give a presentation on the status of
the Vulnerability Assessment Study.
a.
5. CITIZEN COMMENTS
This is the time for the public to come forward with any comments they may have.
Citizen comments relating to any agenda matter may be made at the time the matter is
before Council. Please state your name and address, and please limit your comments to
three (3) minutes or less.
6. CITY COUNCIL REPORTS
7. CONSENT AGENDA
All matters listed under the consent agenda are considered to be routine by the City
Council and will be acted upon by one motion. There will be no separate discussion of
these items unless discussion is desired by a member of the Council, in which case the
Mayor will remove that item from the consent agenda and such item will be considered
separately.
Affiliation Agreement between the City of Edgewater Fire-Rescue and Daytona State
College
a.
Affiliation Letter
Affilitation Agreement between Daytona State & City
Attachments:
Page 1 City of Edgewater Printed on 1/28/2025
February 3, 2025City Council Meeting Agenda
Purchase personal protection firefighter bunker gear with PEMT/MCO funds.b.
Lake County Contract 22-730B Renewal Expires July 31 2025
PEMT MCO Transports
Attachments:
8. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS
None at this time
9. BOARD APPOINTMENTS
None at this time
10. OTHER BUSINESS
None at this time
11. OFFICER REPORTS
a.City Clerk
b.City Attorney
c.City Manager
12. CITIZEN COMMENTS
13. ADJOURN
Pursuant to Chapter 286, F.S., if an individual decides to appeal any decision made with respect to any
matter considered at a meeting or hearing, that individual will need a record of the proceedings and
will need to ensure that a verbatim record of the proceedings is made. The City does not prepare or
provide such record.
In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any
of these proceedings should contact City Clerk Bonnie Zlotnik, CMC, 104 N. Riverside Drive,
Edgewater, Florida, telephone number 386-424-2400 x 1102, 5 days prior to the meeting date. If you
are hearing or voice impaired, contact the relay operator at 1-800-955-8771.
Page 2 City of Edgewater Printed on 1/28/2025
City of Edgewater
Legislation Text
104 N. Riverside Drive
Edgewater, FL 32132
File #:AR-2025-0020,Version:1
City of Edgewater Printed on 1/28/2025Page 1 of 1
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City of Edgewater
Legislation Text
104 N. Riverside Drive
Edgewater, FL 32132
File #:AR-2024-1188,Version:1
COUNCIL AGENDA ITEM
SUBJECT:
Affiliation Agreement between the City of Edgewater Fire-Rescue and Daytona State College
DEPARTMENT:
Fire Rescue
SUMMARY:
The Agreement allows the City to accept students from the College for supervised learning experiences in
Emergency Medical Services and provides those students with an opportunity to gain hands on experience in
their chosen field of study.
The City and College have enjoyed this partnership since 2014,with each Agreement being for a three-year
period (expiring in January 2028)
BUDGETED ITEM:☐ Yes ☐ No ☒ Not Applicable
BUDGET AMENDMENT REQUIRED:☐ Yes ☐ No ☒ Not Applicable
RECOMMENDED ACTION:
Motion to approve the Affiliation Agreement between the City of Edgewater Fire Rescue and Daytona State
College (expiring in January 2028); and authorization for the Fire Chief to execute the Agreement.
City of Edgewater Printed on 1/28/2025Page 1 of 1
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November 25, 2024
Jeff Lariscy, Fire Chief
City of Edgewater Fire Rescue
P O box 100
Edgewater, FL 32132
Dear Chief Lariscy:
1200 West International Speedway Boulevard
Daytona Beach, Florida 32114
(386) 506-3222
As part of its mission, Daytona State College provides education for students in a wide range of health
career programs. Agencies, such as yours, play a major role in the educational process by providing
an opportunity for our students to gain hands on experience in their chosen field of study. The
enclosed Renewal Affiliation Agreement between your agency and Daytona State College's
Emergency Medical Services Programs will allow our students to participate in education and training
activities at your facility.
Our students are covered by the College's professional liability insurance policy while participating in
educational and training activities. Program faculty will ensure that students have the appropriate
educational preparedness for applied experiences prior to assignment to your facility. A
representative of the Programs will contact the appropriate individual at your facility to arrange
scheduling and related details. The Affiliation Agreement is for a period of three years or until either
party desires to modify or cancel it.
If you have any questions, please contact a representative of these Programs, or me at (386) 506-
3052 or melissa.brown-mackna daytonastate.edu . We would appreciate your signing and returning
the agreement in the enclosed envelope. Thank you for your support of Daytona State College and
the various health career programs.
Sincerely,
Melissa Brown -Mack, Academic Advisor
College of Health &Public Services
Enclosure
II,tr lleetrl%i'���lo�p:I fd;
01-wi'-io;Rlnopi lKl-isrI' I I;;ahl°pll;Ii;I; it;aGo 1mu I:
DaytonaState.edu
A MEMBER OF THE FLORIDA COLLEGE SYSTEM
AN EQUAL ACCESS /EQUAL OPPORTUNITY INSTITUTION
AGREE
1
AFFILIATION AGREEMENT
BETWEEN
DAYTONA STATE COLLEGE
AND CITY OF EDGEWATER FIRE
RESCUE SERVICES
WHEREAS, DAYTONA STATE COLLEGE desires to enter into an Affiliation Agreement with
City of Edgewater Fire Rescue Services, for educational purposes for the benefit of the students at
Daytona State College.
NOW, THEREFORE, the parties agree as follows:
I. PARTICIPATING AGENCIES
The participating agencies in this agreement are the Daytona State College, hereinafter
“College” and City of Edgewater Fire Rescue Services, designated hereinafter as
“Agency.”
II. STATEMENT OF AGREEMENT BETWEEN THE
PARTIES
This is a mutual agreement between the administration of the College and the Agency
to accept students from the College for supervised learning experiences in Emergency
Medical Services, in accordance with the provisions set forth in this agreement.
III. This Agreement shall begin on the date of signing by President for the Board of
Trustees and shall terminate three years from the date of signing, unless terminated by
either party in accordance with Paragraph IX.
IV. GENERAL PROVISIONS OF THE AGREEMENT
A. The education of the student shall be the primary purpose of the program.
B. The College shall be primarily responsible for the education of the student.
C. The Agency agrees to share in the responsibility for the education of the student(s)
through cooperation and assistance by its staff with the faculty of the College and in
the guidance and supervision of students.
D. The Faculty of the College shall be responsible for selecting learning experiences for
the student(s) with the assistance and cooperation of the Agency personnel who are
directly involved.
E. The College agrees to comply with the established policies and practices of the
Agency as long as said practices and policies are in compliance with applicable
State and Federal laws.
AGREE
2
F. The Agency agrees to allow students and faculty to use the facilities provided for
personnel, as appropriate, for teaching and learning.
V. THE COLLEGE’S RESPONSIBILITY
A. To maintain standards and to employ qualified professional personnel as stated in
the Rules and Regulations of Department of Education.
B. The College faculty shall be responsible for:
1. Selecting rotation assignments and learning experiences in cooperation with the
Agency personnel responsible for the particular area of training .
2. Planning for concurrent related instruction (informal and formal classroom) as
needed to meet the objective of the program.
3. Maintaining individual records of class and work instruction, evaluation of student
competency, and health.
4. Preparing a schedule for services to be used for experience and securing the
approval of the plan from the appropriate Department Chairperson and submitted
to the Agency prior to the beginning of the experience. Before any major
changes are made in the plan, they will be discussed and approved by the
Department Chairperson and Administrator of said Agency.
5. Preparing each term for the learning experiences of the students. Any
scheduling and facilities or sites to be utilized will be planned cooperatively by
the faculty of the College and staff of the Agency.
6. Utilizing proper channels and personnel in the planning and conducting of the
learning experiences for the students.
7. Allowing adequate time for student orientation or other requirements of the
agency.
C. The College is a participant in the Florida Community College Risk
Management Consortium.
VI. THE AGENCY’S RESPONSIBILITY
A. To make available to faculty and student’s institutional facilities, equipment and
services, as appropriate, for planned learning experience.
AGREE
3
B. To assist the instructor to see that the students follow the assigned schedule and
that they complete the required number of procedures within the allotted time unless
otherwise agreed upon by the Agency and the College.
C. To assist the instructor to see that students are performing those procedures which
are covered in the curriculum.
D. To provide adequate lighting and ventilation in facilities/classrooms assigned for the
faculty and student use.
E. To sign, if applicable, a form indicating student’s participation.
F. To include members of the faculty of the College in staff meetings when policies to
be discussed will affect or are related to the program involved.
G. To ensure students do not take the responsibility or the place of qualified
agency/staff.
H. To provide for students an orientation to the agency to include an explanation of
policies, rules and responsibilities prior to or at the beginning of the learning
experience.
VII. COLLEGE POLICIES
A. The educational program consists of classroom instruction and laboratory practice
and experience in selected learning situations in agencies. The division and
arrangement of time to include the theoretical and applied learning experiences shall
be determined by the College faculty, and instruction shall be based upon the needs
of the students for specific learning experiences to meet the objectives of the
program.
B. Students will be given holidays as provided for in the College calendar published
before each school year begins.
VIII. REQUEST FOR WITHDRAWAL OF STUDENT
The participating Agency has the right to request the College to withdraw any student from its
facilities whose conduct or work with patients or personnel is not, in the opinion of the
administration of said Agency in accordance with acceptable standards of performance. The
Agency has the right to deny its facilities to any student which it feels has not behaved in a
professional manner or when the presence of the student is not the best legitimate business
interest of the agency. The College may at any time withdraw a student whose progress,
conduct or work does not meet the standards of the College for continuation in the program.
Final action on students’ termination from the program is the responsibility of the College.
AGREE
4
IX. TERMINATION OF AGREEMENT
Either party may terminate this agreement upon 90 days written notice to the other party
provided that students currently enrolled in the program shall be permitted to complete the
learning experience.
X. MODIFICATION OF THE AGREEMENT
Modification of the agreement shall not be made except by written agreement executed by
both the College and the Agency.
XI. RENEWAL OF AGREEMENT
This agreement shall be reviewed and/or revised within a three-year period from date of
signing.
XII. JURISDICTION AND VENUE
The laws of the State of Florida govern this Agreement. The venue for any cause of act ion
relating to this Agreement shall be in Volusia County, Florida. In the event of any litigation or
other enforcement action with regard to this Agreement, the prevailing party shall be entitled
to receive reasonable attorney’s fees and costs from the non-prevailing party.
AGREE
5
_________________________ ___________________________
Jeff Thurman President
Interim City Manager Daytona State College
_______________________ ___________________________
Jeff Lariscy, Fire Chief Date
City of Edgewater Fire Rescue Services
_______________________
Approval Date
City of Edgewater
Legislation Text
104 N. Riverside Drive
Edgewater, FL 32132
File #:AR-2025-0025,Version:1
COUNCIL AGENDA ITEM
SUBJECT:
Purchase personal protection firefighter bunker gear with PEMT/MCO funds.
DEPARTMENT:
Fire Rescue
SUMMARY:
Edgewater Fire Rescue is requesting to use funds from the Public Emergency Medical Transport (PEMT)
Managed Care Organization (MCO)program to purchase personal protective firefighter bunker gear.The
PEMT/MCO program provides supplemental federal funding to help offset the limited ambulance transport
reimbursements received from Medicaid.Although these supplemental funds are not guaranteed each year,
Edgewater Fire Rescue received $50,348.05 in PEMT/MCO collections this fiscal year.
As part of our bunker gear replacement program,Edgewater Fire Rescue budgets annually for a minimum of
four sets of personal protective firefighter bunker gear to ensure compliance with NFPA 1851,which mandates
replacement after 10 years of service.
The $50,348.05 from PEMT/MCO funds will allow the department to purchase at least eight additional sets of
bunker gear piggybacking off of the Lake County Bid Number 22-730B.
BUDGETED ITEM:☐ Yes ☒ No ☐ Not Applicable
BUDGET AMENDMENT REQUIRED:☒ Yes ☐ No ☐ Not Applicable
RECOMMENDED ACTION:
Motion to Approve the use of Public Emergency Medical Transport Managed Care Organization funds in the
amount of 50,348.05 to purchase personal protection firefighter bunker gear.
City of Edgewater Printed on 1/28/2025Page 1 of 1
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COUNTY, FL
lai 11.L ri0ei011 • t 1�L CtsrJC
MODIFICATION OF CONTRACT
Modification Number:Two (2)
Contract Number: 22-730B
Effective Date: 8/1/2023
Title: Fire Equipment, Supplies, and Services
Effective Date: 08/01/2022
Contracting Officer: Gretchen Bechtel, CPPB
Contractor Name and Address:
E-mail: Gretchen.bechtel@lakecountyfl.gov
Name: Bennett Fire Products Company, Inc.
Telephone Number: 352-343-9839
Address: 195 Stockwood Drive, STE 170
Issued By:
Procurement Services
City: Woodstock, Georgia 30188
Lake County Administration Building
315 W. Main St., Suite 441
ATTENTION: Richard Bennett, benettfire@att.net
Tavares, Florida 32778-7800
INSTRUCTIONS: Contractor shall sign Signature Block showing acceptance of the below written modification and return
this form to Procurement Services within ten (10) days after receipt. Once fully executed, a copy of this modification will be
returned to the Contractor to attach to the original Contract.
DESCRIPTION OF MODIFICATION: Contract modification to extend the agreement for two annual terms to expire on
July 31, 2025.
CONTRACTOR SIGNA BLOCK
LAKE COUNTY SIGNATURE BLOCK
Signature: ���
Signature: Gretchen Digitally signed by
Print Name: b g A n H Bet ✓1 G tl"
Gretchen Bechtel,
Title: P%e Sid etre
Bechtel, CPPB, CPPB, Contracting
Contracting Officer 11
Date: 2023.03.03
Officer II 08:10:21 -05'00'
Date: Har -r -H 2.
E-mail: .bc% A ale f -f A r0_ �' �• A e
Secondary E-mail: DenA
Distribution:
Original —Bid File
Copy — Contractor
Contracting Officer
PROCUREMENT SERVICES — DIVISION OF OFFICE OF MANAGEMENT AND BUDGET SERVICES
P.O. BOX 7800.315 W. MAIN ST., TAVARES, FL 32778 • P 352.343.9839 • F 352.343.9473
Board of County Commissioners • wimlakecountyfl.gov
COUNTY, FL
REAL FLORIDA -REAL CLOSE
X40DIFICATIM nF VnIVTR A d -T
Modification Number:One (1)
Contract Number: 22-730B
Effective Date: 1/17/2023
Title: Fire Equipment, Supplies, and Services
Effective Date: 08/01/2022
Contracting Officer: Gretchen Bechtel, CPPB
Contractor Name and Address:
E-mail: Gretchen.bechtel@LakeCountyFL.gov
Telephone Number: 352-343-9832
Name: Bennett Fire Products Company, Inc.
Address: 195 Stockwood Drive, Suite 170
Issued By:
Procurement Services
City: Woodstock, Georgia 30188
Lake County Administration Building
315 W. Main St., Suite 441
ATTENTION: Richard Dann y Bennett
Tavares, Florida 32778-7800
INSTRUCTIONS: Contractor shall sign Signature Block showing acceptance of the below written modification and return
this form to Procurement Services within ten (10) days after receipt. Once fully executed, a copy of this modification will be
returned to the Contractor to attach to the original Contract.
DESCRIPTION OF MODIFICATION: This Contract Modification Number One (1) adds the following Manufacturer to
agreement:
Manufacturer: Veridian Fire Protective Gear
Percentage Off List: 10% off retail price
Freight Included: yes
In Stock / Lead Time: 150 days after receipt of order
Manufacturer's Website: www.veridian.net
CONTRACTOR SIGN7ATURE BLOCK
LAKE COUNTY SIGNATURE BLOCK
Signature:
Signature: Gretchen Digitally signed by
Print Name:Jbq tin y Ser) n e tf
�A
Print Name: Bechtel, CPPB, CPPB, Contracting
Title: e-$1 eA t
Title: Contracting Officer Contracting Officer 11
Officer II Date: 2023.01.27
Date: 12:25:04-05'00'
-' �7 ��Z
Date: Je�r��ete� ,
E-mail: _- b[� n� �ft'�Q (-"' Q>•%1��
Secondary E-mail: Bennett- Fire L Ar,4-MA;L1_ D,^ )
Distribution:
Original -- Bid File
Copy — Contractor
Contracting Officer
PROCUREMENT SERVICES — DIVISION OF OFFICE OF MANAGEMENT AND BUDGET SERVICES
P.O. BOX 7800.315 W. MAIN ST., TAVARES, FL 32778 - P 352.343.9839 - F 352.343.9473
Boal d of Count), Commissioners - unviv.lakecomrtyf .gon
LAKE
COUNTY, FL
REAL FLORIDA • REAL CLOSE
CONTRACT NO. 22-730B
For
Fire Equipment, Supplies, and Services
LAKE COUNTY, FLORIDA, a political subdivision of the State of Florida, through its Board of County
Commissioners (hereinafter "County") does hereby accept, with noted modifications, if any, the bid of
Bennett Fire Products Company, Inc. (hereinafter "Contractor") to supply Fire Equipment, Supplies,
and Services to the County pursuant to County Bid number 22-730 with any included addenda
(hereinafter "Bid"), with an opening date of 4/28/2022, and Contractor's Bid response dated 4/26/2022,
thereto with all County Bid provisions governing.
A copy of the Contractor's signed Bid is attached hereto and incorporated herein, thus making it a part of
this Contract except that any items not awarded have been struck through. The attachments noted below
(if any) are attached hereto and are also made a part of this Contract.
ATTACHMENTS:
Addendum 1 & 2, Exhibit A — Scope of Work, Exhibit B — Insurance Requirements, Attachment 1 —
Submittal Form with General Terms & Conditions acceptance, Attachment 2 — Pricing Sheet
No financial obligation under this Contract shall accrue against the County until a specific purchase
transaction is completed pursuant to the terms and conditions of this Contract.
Contractor shall submit the documents hereinafter listed prior to commencement of this Contract: N/A
The County's Procurement Services Director shall be the sole judge as to the fact of the fulfillment of this
Contract, and upon any breach thereof, shall, at his option, declare this Contract terminated, and for any
loss or damage by reason of such breach, whether this Contract is terminated or not, said Contractor and
their surety for any required bond shall be liable.
This Contract is effective from 8/1/2022 through 7/31/2023, except the County reserves the right to
terminate this Contract immediately for cause and/or lack of funds and with thirty (30) day written notice
for the convenience of the County. This Contract provides for two (2) two (2) year renewals at Lake
County's sole option at the terms noted in the Bid.
Any and all modifications to this Contract must be in writing signed by the County's Procurement Services
Director.
LAKE COUN Y, FLORID
a �j��
By: Gretchen Bechtel, PB
Contracting Officer II
Date: 7/26/2022
Distribution: Original -Bid File
Copy -Contractor
Copy -Department
PROCUREMENT SERVICES /A DIVISION OF THE OFFICE OF MANAGEMENT AND BUDGET
P.O. BOX 7800.315 W. MAIN ST., RM 441, TAVARES, FL 32778 • P352.343.9839- F 352.343.9473
Board of County Commissioners • www.lakecounrifl.eov
ADDENDUM NO. #2
.11111111111k -
Lff 0A1 tUE
COUNTY, FL
22-730
REAL FLORIDA • REAL CLOSE
Office of Procurement Services
P.O. Box 7800 • 315 W. Main St., Suite 441 • Tavares, FL 32778
SOLICTATION: Fire Equipment, Supplies, and Services 04/12/2022
Vendors are responsible for the receipt and acknowledgement of all addenda to a solicitation. Confirm
acknowledgement by including an electronically completed copy of this addendum with submittal.
Failure to acknowledge each addendum may prevent the submittal from being considered for award.
THIS ADDENDUM DOES NOT CHANGE THE DATE FOR RECEIPT OF PROPOSALS.
QUESTIONS/RESPONSES
Q1. Section 5.0 Method of Award - Is it the County's intention to award to multiple vendors as they
have done in the past?
R1. Per Section 5.0 Method of Award; The County reserves the right to make awards on a lowest
price basis by individual item, group of items, all or none, or a combination; with one or more
Vendors
Q2. Section 3.0 Delivery Requirements and Acceptance — bid calls for delivery of all products within
10 calendar days. For items in stock this is possible, but for items on order the delivery time will
vary by product and brand. The delivery time can be given when a quote is requested.
R2. Per Section 3.0 Delivery Requirements and Acceptance Section 3.5.1 Back order may be
cancelled after the shipment period has lapsed. Cancellation of orders are at the discretion
of the County.
Q3. Certain manufacturers are now including a significant surcharge to our cost which is in addition to
the list price. For the county to purchase these brands off this contract, a surcharge will need to
be allowed.
R3. The solicitation provides for percent off list price. Cost shall be in accordance with contract
pricing. Any additional fees shall be borne of the vendor.
ACKNOWLEDGEMENT
Firm Name: Bennett Fire Products Company, Inc.
I hereby certify that my electronic signature has the same legal effect as if made under oath; that I am an
authorized representative of this vendor and/or empowered to execute this submittal on behalf of the
vendor.
Signature of Legal Representative Submitting this Bid: sich�rd Day 8�
Date: 4/26/2022
Page 1 of 2
ADDENDUM NO. #2
Print Name: Richard Danny Bennett
Title: President
Primary E-mail Address: bennettfire@att.net
Secondary E-mail Address: bennettfireweb@gmail.com
22-730
Page 2 of 2
ADDENDUM NO. #1
i
r1`LAE
COUNTY, FL
22-730
REAL FLORIDA • REAL CLOSE
Office of Procurement Services
P.O. Box 7800 • 315 W. Main St., Suite 441 • Tavares, FL 32778
SOLICTATION: Fire Equipment, Supplies, and Services 03/28/2022
Vendors are responsible for the receipt and acknowledgement of all addenda to a solicitation. Confirm
acknowledgement by including an electronically completed copy of this addendum with submittal.
Failure to acknowledge each addendum may prevent the submittal from being considered for award.
THIS ADDENDUM DOES NOT CHANGE THE DATE FOR RECEIPT OF PROPOSALS.
QUESTIONS/RESPONSES
Q1. I reviewed the attachments for bid 22-730 on Lake County's website and it doesn't look like the
attachments have any items that need to be priced. Is there a file with the equipment and supplies you
would like pricing for?
R1. Attachments 2A and 2B — The vendor shall list manufacturer brands supported.
Q2. I am looking at the Bid/RFP Number: 22-730 bid opportunity and wanted to find if I am not
seeing the Attachment 2B, properly? I have opened and downloaded, but I am not seeing any of the
equipment or supplies listed.
R2. Attachments 2A and 213 — The vendor shall list manufacturer brands supported.
ACKNOWLEDGEMENT
Firm Name: Bennett Fire Products Company, Inc.
I hereby certify that my electronic signature has the same legal effect as if made under oath; that I am an
authorized representative of this vendor and/or empowered to execute this submittal on behalf of the
vendor.
Signature of Legal Representative Submitting this Bid: Richard Day &Z=oi-
Date: 4/25/2022
Print Name: Richard Danny Bennett
Title: President
Primary E-mail Address: bennettfire@att.net
Secondary E-mail Address: bennettfireweb@gmail.com
Page 1 of 1
EXHIBIT A — SCOPE OF SERVICES 22-730
FIRE EQUIPMENT, SUPPLIES, AND SERVICES
The County is establishing a vendor pool for fire equipment, supplies, and services. The County
does not guarantee a dollar amount to be expended on any resulting contract(s).
1. SCOPE OF SERVICES
All items purchased shall be in accordance with all governmental standards to include, but not be
limited to, those issued by the Occupational Safety and Health Administration (OSHA), the
National Institute of Occupational Safety Hazards (NIOSH), and the National Fire Protection
Association (NFPA). MSDS sheets shall be provided with the shipment of any hazardous materials
as required by 29 CFR 1910.1200.
2. CONTRACTOR'S RESPONSIBILITIES
Contractor shall:
2.1. Provide a website address for product and price lists for viewing and downloading.
2.2. Provide (upon request) a downloadable file of current catalog and manufacturer's price lists
for the brands quoted.
2.3. Provide all labor, material, and equipment necessary for contract performance.
2.4. Provide an intensive training program to County staff regarding the use of the products or
services supplied.
2.4.1. Contractor shall bare all costs of registration fees, manuals, texts, or instructional
materials associated with the required training.
2.4.2. Training shall be at no additional cost to the County.
3. DELIVERY REQUIREMENTS AND ACCEPTANCE
3.1. Deliveries shall be FOB Destination —Inside Delivery.
3.2. Delivery will be to a county location named during order placement.
3.3. Deliveries shall be made within ten (10) calendar days and during regular business hours
3.3.1. Monday through Friday, 8:00 a.m. to 5:00 p.m.
3.3.2. Excludes County Holidays
3.4. Emergency orders shall be delivered within forty-eight (48) hours.
3.4.1. The County will advise when the order is an emergency.
3.4.2. Emergency/Disaster deliveries may be required during non -business hours.
3.5. Back orders shall be filled within ten (10) calendar days from the initial scheduled delivery.
3.5.1. Back orders maybe cancelled after shipment period has lapsed.
Page 1 of 3
EXHIBIT A — SCOPE OF SERVICES 22-730
FIRE EQUIPMENT, SUPPLIES, AND SERVICES
3.6. County staff may pick-up in person if authorized in writing by supervisor.
3.6.1. Contractor shall maintain a copy of the written authorization.
3.7. County reserves the right to cancel an order after the order shipment period has lapsed.
4. REBATES AND SPECIAL PROMOTIONS
4.1. All rebates and special promotions offered by a manufacturer shall be passed on to the
County.
4.2. Contractor shall be responsible to notify the County of rebates or special promotions.
4.3. Special promotions shall be offered to the County if pricing is lower than contract pricing.
5. REPAIR SERVICES
5.1. Hourly rates shall be straight -time and be full compensation for labor, equipment use, travel
time, and any other incidentals.
5.2. Contractor shall possess all required equipment necessary to make effective repairs.
5.3. Contractor shall be factory certified to service equipment.
5.4. Contractor shall assume risk of loss or damage to County property until returned and
accepted by County.
5.5. Contractor shall submit a written estimate for each service project.
5.5.1. The estimate shall be itemized and include:
5.5.1.1. Anticipated start date and completion date.
5.5.1.2. Number of hours at contracted hourly wages for project completion
5.5.1.3. List price of materials and discount per Attachment 2 — Pricing Sheet.
5.5.1.4. Lump sum estimates are not acceptable.
5.6. No work shall commence without a written Notice to Proceed.
5.7. All materials, workmanship, and equipment shall be subject to inspection and approval.
5.8. The Contractor shall correct all deficiencies/defects in work failing to conform to standard
within ten (1.0) calendar days of notification at Contractor's expense.
6. TRAINING
6.1. Contractor shall supply a minimum of one (1) comprehensive repair and parts manual.
6.1.1. Manuals shall be included with equipment upon delivery.
Page 2 of 3
EXHIBIT A — SCOPE OF SERVICES 22-730
FIRE EQUIPMENT, SUPPLIES, AND SERVICES
6.1.2. Manuals may be electronic.
7. WARRANTY REQUIREMENTS
7.1. The Contractor agrees that all materials shall be new, warranted for their merchantability,
and fit for a particular purpose.
7.2. The Contractor agrees that the product and/or service furnished shall be covered by the most
favorable commercial warranty.
7.3. Contractor shall assume the risk of loss of damage to the County's property during
possession and until delivery and acceptance of property to the County.
7.4. The Contractor shall correct all apparent or latent deficiencies, defects in work, or any work
that fails to conform at the Contractor's expense within ten (10) calendar days.
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Page 3 of 3
EXHIBIT B — INSURANCE REQUIREMENTS 22-730
A. CONTRACTOR will purchase and maintain at all times during the term of this
Contract, without cost or expense to the COUNTY, policies of insurance as indicated below, with
a company or companies authorized to do business in the State of Florida, and which are acceptable
to the COUNTY, insuring the CONTRACTOR against any and all claims, demands, or causes of
action, for injuries received or damage to property relating to the performance of duties, services,
or obligations of the CONTRACTOR under the terms and provisions of the Contract. An original
certificate of insurance, indicating that CONTRACTOR has coverage in accordance with the
requirements of this section must be received and accepted by the COUNTY prior to contract
execution or before any work begins. It will be furnished by CONTRACTOR to the COUNTY'S
Project Manager and Procurement Services Director within five working days of such request. The
parties agree that the policies of insurance and confirming certificates of insurance will insure the
CONTRACTOR in accordance with the following minimum limits:
i. General Liability insurance on forms no more restrictive than the latest edition of the
Occurrence Form Commercial General Liability policy (CG 00 01) of the Insurance Services
Office or equivalent without restrictive endorsements, with the following minimum limits and
coverage:
Each Occurrence/General Aggregate
Products -Completed Operations
Personal & Adv. Injury
Fire Damage
Medical Expense
Contractual Liability
$1,000,000/2,000,000
$2,000,000
$1,000,000
$50,000
$5,000
Included
ii. Automobile liability insurance, including owned, non -owned, and hired autos with the
minimum Combined Single Limit of $1,000,000
iii. Workers' compensation insurance based on proper reporting of classification codes and
payroll amounts in accordance with Chapter 440, Florida Statutes, and any other applicable law
requiring workers' compensation (Federal, maritime, etc.). If not required by law to maintain
workers compensation insurance, the CONTRACTOR must provide a notarized statement that if
he or she is injured, he or she will not hold the COUNTY responsible for any payment or
compensation.
iv. Employers Liability with the following minimum limits and coverage:
Each Accident $1,000,000
Disease -Each Employer $1,000,000
Disease -Policy Limit $1,000,000
B. Lake County, a Political Subdivision of the State of Florida, and the Board of County
Commissioners, will be named as additional insured as their interest may appear all applicable
policies. Certificates of insurance must identify the RFP or ITB number in the Description of
Operations section on the Certificate.
C. CONTRACTOR must provide a minimum of 30 days prior written notice to the County
of any change, cancellation, or nonrenewal of the required insurance.
Page 1 of 2
EXHIBIT B — INSURANCE REQUIREMENTS 22-730
D. Certificates of insurance must evidence a waiver of subrogation in favor of the
COUNTY, that coverage must be primary and noncontributory, and that each evidenced policy
includes a Cross Liability or Severability of Interests provision, with no requirement of premium
by the COUNTY.
E. CONTRACTOR must provide a copy of all policy endorsements, reflecting the required
coverage, with Lake County listed as an additional insured along with all required provisions to
include waiver of subrogation. Contracts cannot be completed without this required insurance
documentation. A certificate of insurance (COI) will not be accepted in lieu of the policy
endorsements.
F. Certificate holder must be:
LAKE COUNTY, A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA,
AND THE BOARD OF COUNTY COMMISSIONERS.
P.O. BOX 7800
TAVARES, FL 32778-7800
G. All self-insured retentions will appear on the certificates and will be subject to approval
by the COUNTY. At the option of the COUNTY, the insurer will reduce or eliminate such self-
insured retentions; or CONTRACTOR will be required to procure a bond guaranteeing payment
of losses and related claims expenses.
H. The COUNTY will be exempt from, and in no way liable for, any sums of money,
which may represent a deductible or self-insured retention in any insurance policy. The payment
of such deductible or self-insured retention will be the sole responsibility of the CONTRACTOR
or subcontractor providing such insurance.
I. CONTRACTOR will be responsible for subcontractors and their insurance.
Subcontractors are to provide Certificates of Insurance to the COUNTY evidencing coverage and
terms in accordance with the CONTRACTOR'S requirements.
J. Failure to obtain and maintain such insurance as set out above will be considered a
breach of contract and may result in termination of the contract for default.
K. Neither approval by the COUNTY of any insurance supplied by CONTRACTOR, nor
a failure to disapprove that insurance, will relieve CONTRACTOR of full responsibility of
liability, damages, and accidents as set forth herein.
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Page 2 of 2
ATTACHMENT 1— SUBMITTAL FORM 22-730
The undersigned hereby declares that: Bennett Fire Products Company, Inc. has examined and
accepts the specifications, terms, and conditions presented in this Solicitation, satisfies all legal
requirements to do business with the County, and to furnish FIRE EQUIPMENT, SUPPLIES,
AND SERVICES for which Submittals were advertised to be received no later than 3:00 P.M.
Eastern time on the date stated in the solicitation or as noted in an addenda. Furthermore, the
undersigned is duly authorized to execute this document and any contracts or other transactions
required by award of this Solicitation.
1.0 TERM OF CONTRACT
The Contract will be awarded for an initial one (1) year term with the option for two (2) subsequent
two (2) year renewals. Renewals are contingent upon mutual written agreement.
The Contract will commence upon the first day of the next calendar month after Board approval.
The Contract remains in effect until completion of the expressed and implied warranty periods.
The County reserves the right to negotiate for additional services/items similar in nature not known
at time of solicitation.
2.0 PAYMENT
The Contractor shall email the County's using department (e m�nerglakecount�fl.gov) an
accurate invoice within 30 calendar days after delivery. Invoices should reference the
purchase/task order, ship date, tracking number, and ship -to address, list price, percent discount,
and unit cost. Failure to submit invoices in the prescribed manner will delay payment.
Payments will be tendered in accordance with the Florida Prompt Payment Act, Part VII, Chapter
218, Florida Statutes. The County will remit full payment on all undisputed invoices within 45
days from receipt by the appropriate County using department. The County will pay interest not
to exceed 1% per month on all undisputed invoices not paid within 30 days after the due date.
All pricing will be FOB Destination unless otherwise specified in this solicitation document.
Pricing submitted will remain valid for a ninety (90) day period.
Vendor accepts MasterCard for payment: NO
3.0 CERTIFICATION REGARDING LAKE COUNTY TERMS AND CONDITIONS:
I certify that I have reviewed the General Terms and Conditions for Lake County Florida and
accept the Lake County General Terms and Conditions dated 5/6/21 as written including the
Proprietary/Confidential Information section. YES
Failure to acknowledge may result in Submittal being deemed non-responsive.
4.0 CERTIFICATION REGARDING FELONY CONVICTION:
Has any officer, director, or an executive performing equivalent duties, of the bidding entity been
convicted of a felony during the past ten (10) years? NO
5.0 CONFLICT OF INTEREST DISCLOSURE CERTIFICATION:
Except as listed below, no employee, officer, or agent of the firm has any conflicts of interest, real
or apparent, due to ownership, other clients, contracts, or interests associated with this project;
and, this Submittal is made without prior understanding, agreement, or connection with any
Page 1 of 3
ATTACHMENT 1— SUBMITTAL FORM 22-730
corporation, firm, or person submitting a proposal for the same services, and is in all respects fair
and without collusion or fraud. Confirmed, no conflict of interest, Danny Bennett
6.0 CERTIFICATION REGARDING BACKGROUND CHECKS:
Under any County Contract that involves Contractor or subcontractor personnel working in
proximity to minors, the Vendor hereby confirms that any personnel so employed will have
successfully completed an initial, and subsequent annual, Certified Background Check, completed
by the Contractor at no additional cost to the County. The County retains the right to request and
review any associated records with or without cause, and to require replacement of any Contractor
employee found in violation of this requirement. Contractor shall indemnify the County in full for
any adverse act of any such personnel in this regard. Additional requirements may apply in this
regard as included within any specific contract award. YES
7.0 DISADVANTAGED BUSINESS ENTERPRISE PROGRAM
The County does not establish specific goals for minority set -asides however, participation by
minority and non -minority qualified firms is strongly encouraged. If the firm is a minority firm or
has obtained certification by the State of Florida, Office of Supplier Diversity, (OSD) (CMBE),
please indicate the appropriate classification(s) Choose an item. Choose an item.
and enter OSD Certification Number Click or tap here to enter text.
and enter effective date Click or tap to enter a date. to date Click or tap to enter a date.
8.0 FEDERAL FUNDING REQUIREMENT:
N/A
9.0 RECIPROCAL VENDOR PREFERENCE:
N/A
10.0 GENERAL VENDOR INFORMATION:
Firm Name: Bennett Fire Products Company, Inc.
Street Address: 195 Stockwood Drive, Suite 170
City: Woodstock State and ZIP Code: Georgia 30188
Mailing Address (if different): PO Box 2458
Telephone: 770-402-9910 Fax: N/A
Federal Identification Number / TIN: 58-2143532
DUNS Number: N/A
11.0 SUBMITTAL SIGNATURE:
I hereby certify the information indicated for this Submittal is true and accurate and that my
electronic signature shall have the same legal effect as if made under oath; that I am an authorized
representative of this Vendor and/or empowered to execute this Submittal on behalf of the Vendor.
I, individually and on behalf of the Vendor, acknowledge and agree to abide by all terms and
conditions contained in this solicitation as well as any attachments, exhibits, or addenda.
Naive of Legal Representative Submitting this Proposal: D y &Xwolx
Date: 4/26/2022
Print Naine: Richard Danny Bennett
Page 2 of 3
ATTACHMENT 1— SUBMITTAL FORM
Title: President
22-730
Primary E-mail Address: bennettfire@att.net
Secondary E-mail Address: bennettfireweb@gmail.com
The individual signing this Submittal affirms that the facts stated herein are true and that the
response to this Solicitation has been submitted on behalf of the aforementioned Vendor.
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Page 3 of 3
ATTACHMENT 2B - PRICING SHEET 22-730 FIRE EQUIPMENT, SUPPLIES,
AND SERVICES
Firm's Name Here
SAVE AND SUBMIT AS AN EXCEL FILE
FIRM'S WEBSITE:
www. ben nettfireproducts.com
Warehouse Location(s):
Woodstock, GA
Contact Information For Emergency/Disaster Services (24/7)
Name:
Danny Bennett
Email:
bennettfire@att.net
Emergency Phone:
770-402-9910
List manufacturer brands supported.
MANUFACTURER
Percent
Off List
In Stock/
Lead Time
Freight
Included
WEBSITE
as of 4/25/22
Globe Bunker Gear custom
44.00%
10-12 months
yes
www.us.msasafety.com
Cairns Bunker Gear custom
42.00%
10-12 months
yes
www.us.msasafety.coLr
Globe Accessories
10.00%
30 days
yes
www.us.msasafety.com
Globe Footwear
31.00%
75 days
yes
www.us.msasafety.com
Cairns Helmets custom
25.00%
45 days
yes
www.us.msasafety.com
Cairns Leather Fronts
2.00%
45 days
yes
www.us.msasafety.com
Cairns Helmet Parts
2.00%
30 days
yes
www.us.msasafety.com
PGI Clothing custom
10.00%
3-4 months
yes
www.pgi-inc.com
PGI Hoods and Accessories
2.00%
60 days
yes
www.pgi-inc.com
Firecraft Gloves
5.00%
10 days
yes
www.firecraftsafety.com
Fir•ecraft Gear Bags
2.00%
10 days
yes
www.firecraftsafety.com
Shelby Gloves
5.00%
1-2 months
yes
www.shelbyglove.com
Stanfield Lifeliner Hoods
2.00%
1-2 months
yes
www.lifei'ners.com
Black Diamond Rubber Boots
5.00%
4-6 months
yes
www.bdboots.com
CATEGORY I VENDOR CHECK DATE CHECK NO:
HO I EDG21250000 11/22/2024 000000002207932
Volusia County
FLORIDA
PAYMENT DOCUMENT
REFERENCE DOCUMENT
INVOICE NBR
CHECK DESCRIPTION
ACCOUNT NUMBER
AMOUNT
GAX 825 G-238518
11142024
PEMTIMCO Supplemental
50,348.05
Payment Program Revenue SFY24
Based on
Transports 07/1121-06/30122
002 2010
00k-0000 -
"-- Go-
o
cc.
p MTh` Co
GRAND TOTAL 550,348.05
WLCK9WH1 SUPERIOR PRESS 888-590-7998 STATE SALES TAX CERTIFICATION OF EXEMPTION NO. 85-80126223�,3C279oinu,
1�� =-.�
Volusia county
FLORIDA
Finance Department
October 29, 2024
Jeff Lariscy, Fire Chief
Edgewater Fire Rescue
Post Office Box 100
Edgewater, FL 32132
Dear Chief Lariscy,
Enclosed, you are receiving a check from the County of Volusia. Please see below for an
explanation of the enclosed check.
Background
On January 21, 2020, County Council approved Volusia County's participation in the newly
expanded Public Emergency Medical Transport (PEMT) Managed Care Organization (MCO)
program. This program draws down federal dollars to provide reimbursement for expenditures
incurred to transport Medicaid patients and includes municipal transports in the calculation of the
reimbursement amount. Therefore, we are further distributing the municipal share of the program
to the participating municipalities.
In order to leverage the approximate 60 percent federal share of state Medicaid costs, qualifying
government owned ambulance providers contributed the approximate 40 percent state share
through Intergovernmental Transfers (IGTs). For year five of the program, Volusia County paid
$2,388,343.75 to AHCA (Agency for Health Care Administration) on June 24, 2024, which
represented the County's share of state Medicaid matching to participate in this program. The
County's share was based on all transports billed by the County and therefore included
contributions for transports done by participating municipal agencies. The IGTs, representing the
40 percent local funding of the state share of Medicaid, were paired with the 60 percent federal
share to total 100 percent. The ambulance providers then received both shares, totaling 100
percent, from the MCOs.
Municipal agencies that perform medical transport have retained the County, by contract, to bill
these medical transports. Further, the combined Volusia County EMS and municipal medical
transports were included by the state in calculating the allocation of funds throughout the
participating state entities. Therefore, part of the revenue received by the County from the State
is related to municipal transports that the municipalities have retained the County to bill on the
municipalities' behalf. As such, the new revenues related to these transports is payable to the
transporting agencies.
Finance • Office of the Chief Financial Officer • 123 W Indiana Ave, Room 300 • Deland, FL 32720-4609
Tel: (386) 736-5933 (Deland) • (386) 248-8135 (Daytona Beach) - (386) 423.3344 (New Smyrna Beach) • FAX: (386) 822-5042
�lrrPw.volusia.org
r
Volusia County
FLORIDA
Finance Department
Distribution Methodology
To calculate the appropriate proportion of reimbursement due from the MCO's to the ambulance
providers participating in the program, the state used an allocation method based on the number
of MCO transports from the state fiscal year 2022 (7/1/21 through 6/30/22). Volusia County has
used that same allocation method to determine the percentage of reimbursement that is being
distributed to each municipality.
After deducting the County's contribution of $2,388,343.75 from the total funds received of
$5,473,881.15, the new net revenue amount is $3,085,537.40. In accordance with the County's
contract with the municipalities, the 10% billing administrative fee is being withheld.
I
# of MCO
Municipality
Trips
71112021-
percent
Allocation
10°l° Admin
Net Check
Fee
613012022
;Ponce Inlet Fire
34
0.51%
S 15,590.47
S 1,559.05
S 14,031.42
New Smyrna Beach Fire
136
2.02%
S 62,361.88
S 6,236.19
S 56,125.69
'Deltona Fire
458
6.81%
S 210,012.80
521,001.28
S 189,011.52
1 Edgewater Fire
122
1.81%
S 55,942.27
S 5,594.23
S 50,348.05
JVolusia County EMS
5.723
85.05%
S 2,624,242.91
IVolusia County Fire
118
1.75%
S 54,108.10
S 5;410.81
S 48.69729
Port Orange
138
2.05%
S 63,278.97
S 6.327.90
S 56,951.07
F Total
6,729
100.00%a
$ 3,085,537.40
If you have additional questions about your distribution, please contact Tiffany Alvarez at
talvarez@volusia.org.
Sincerely,
Ryan Ossowski, CPA
Chief Financial Officer
County of Volusia
Finance • Office of the Chief Financial officer • 123 W Indiana Ave, Room 300 • Deland, FL 327204609
Tel: (386) 736-5933 (DeLand) - (386) 248.8135 (Daytona Beach) - (386) 423-3344 (New Smyrna Beach) • FAX: (386) 822-5042
VJnM/.V0IUsia.org