11-17-2008
Voting Order
Councilwoman Rogers
Councilwoman Bennington
Councilwoman Rhodes
Councilman Cooper
Mayor Thomas
AGENDA
CITY COUNCIL OF EDGEW A TER
REGULAR MEETING
November 17,2008
7:00 P.M.
COMMUNITY CENTER
We respectfully request that all electronic devices are set for no audible notification.
I. CALL TO ORDER, ROLL CALL, PLEDGE OF ALLEGIANCE, INVOCATION
2. APPROVAL OF MINUTES
a. Regular Meeting - September 22, 2008
b. Regular Meeting - October 6, 2008
c. Special Meeting - November 5, 2008
3. PRESENT A TIONSIPROCLAMA TIONSIPLAQUES/CERTIFICA TES/DONA TIONS
a. Fran Davis, Hospice of V olusia/Flagler, providing an update on the Southeast
Volusia Care Center.
4. CITIZEN COMMENTS
This is the time for the public to come forward with any comments they may have. Citizen
comments relating to any agenda matter may be made at the time the matter is before
Council. Please state your name and address, and please limit your comments to three
"3" minutes or less.
5. CITY COUNCIL REPORTS
6. CONSENT AGENDA
a. Vehicle Lease for 2009 Ford Vehicles purchased from Duval Ford.
7. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS
a 2nd Reading - Ordinance No. 2008-0-05; JC Carder requesting an amendment to the
Comprehensive Plan Future Land Use Map to include property as Commercial with
Conservation Overlay and Low Density Residential with Conservation Overlay for
property located north of Godfrey Road and east of US Highway I. This item is to be
continued to a later date.
b. 2nd Reading - Ordinance No. 2008-0-09; JC Carder requesting an amendment to the
Official Zoning Map to include property located north of Godfrey Road and east of US
Highway 1 as B-3 and R-I. This item is to be continued to a later date
City Council Agenda
November 17,2008
Page -2
c. 1 st Reading - Ordinance No. 2008-0-13; ASD Properties Management, LLC requesting
an amendment to the Official Zoning Map to include 11 0.66:f: acres ofland located east
of Old Mission Road, north of Mission Oaks Condominiums and south of Josephine
Street as RPUD (Residential Planned Unit Development) and approval of the associated
RPUD Agreement.
d. 1 st Reading - Ordinance No. 2008-0-14; Amendment to the Comprehensive Plan to
update the Capital Improvements Element (CIE) and the accompanying Capital
Improvement Program (CIP).
8. BOARD APPOINTMENTS
None at this time.
9. OTHER BUSINESS
a. Replacement of four deteriorated roofs located at Fire Headquarters and Police
Headquarters.
10. OFFICER REPORTS
a. City Clerk
b. City Attorney
c. City Manager
11. CITIZEN COMMENTS
12. ADJOURN
Note. All items for inclusion on the December 8, 2008, agenda must be received by the City Clerk's
office no later than 12:00 pm, Wednesday, November 26,2008.
Pursuant to Chapter 286, FS., if an individual decides to appeal any decision made with respect to any matter considered
at a meeting or hearing, that individual will need a record of the proceedings and will need to ensure that a verbatim record of the
proceedings is made. The City does not prepare or provide such record.
In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any of these
proceedings should contact City Clerk Bonnie Wenzel, /04 N. Riverside Drive, Edgewater, Florida, telephone number 386-424-2400
xl101, 5 days prior to the meeting date. Jfyou are hearing or voice impaired, contact the relay operator at 1-800-955-8771.
&1
AGENDA REQUEST
CA #2008- Vehicle Lease
Date: November 7, 2008
PUBLIC
HEARING
RESOLUTION
ORDINANCE
BOARD
APPOINTMENT
OTHER
CONSENT November 17, 2008 BUSINESS
ITEM DESCRIPTION:
Vehicle Lease for 2009 Ford Vehicles purchased from Duval Ford.
BACKGROUND:
Vehicle Lease for all 2009 Vehicles approved in the FY2009 budget under $25,000. All vehicles were
under the $25,000 cap that staff was authorized to acquire in the FY 2009 budget.
SunTrust
Wachovia
Regions
4.11%
4.58%
4.8797%
STAFF RECOMMENDATION:
Authorize the Acting City Manager to enter into a Lease agreement for the attached vehicles from Duval
Ford.
ACTION REQUESTED:
Motion to approve the Acting City Manager to enter into a Lease agreement for the attached vehicles with
SunTrust Equipment Finance and Leasing Corp. and authorization for the Acting City Manager to execute
the Lease agreement documents.
FINANCIAL IMPACT:
These lease cost are currently budgeted within each department in our FY 2009 budget.
(Finance Director)
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED)
PREVIOUS AGENDA ITEM:
If so, DATE:
YES
NO
YES NO
AGENDA ITEM #
Respectfully bmitted, ~
fJ1( ..
Jo han C. McKinney
Finance Director
Concurrence:
r~~JJ~'Jc:)
Robin L. Matusick
Paral gal
PUR C HAS E
o R D E R
PAGE:
1
P.o. #: 006320
DATE: 09/27/08
CHANGE #:
2
DATE CHG: 09/29/08
TO: DUVAL FORD
PO BOX 7687
JACKSONVILLE, FL 32238-0607
SHIP TO:
CITY OF EDGEWATER
409 MANGO TREE DRIVE
EDGEWATER, FL 32132
VENDOR #
620
DELIVER BYSHIP VIA: F.O.B.
09/27/08
CONFIRM BY REQUISITIONED BCONTRAREQ. NO.
CHRISTY SELF
REQ. DATE
LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION
**************************
* *
* CHANGE ORDER *
* *
**************************
EXTENDED
UNIT COST COST
1 1.00 EA 2009 F150 4X2 WATER -
COLOR WHITE
base Rrice 11,844.00
extenaed cab 3638.00 ;
4.6 V-8 No charge
floor Mats 80.00 ; Spray
J.n lJ.ner 495.00
power locks and windows
795.00; 3rd key 98.00
60W 4 corner strobe
390.00 ; CD player 290.00
Cruise control 225.00;
total 17,855
Duval quoted 2007 price
for 20G9 model F-150
2 1.00 EA 2009 F150 4X2 - FIELD
OPERATIONS - COLOR WHITE
Base Rrice 11,844.00 ;
extenaed cab 3638.00
4.6 V-8 No charge; Floor
Mats 80.00;
Spray in lJ.ner 495.00
power windows/locks
795.00
17855.0000 17855.00
17315.0000 17315.00
PUR C HAS E
o R D E R
PAGE:
2
P.o. #: 006320
DATE: 09/27/08
CHANGE #: 2
DATE CHG: *-----------*
* CONTINUED *
*-----------*
TO: DUVAL FORD
PO BOX 7687
JACKSONVILLE, FL 32238-0607
SHIP TO:
CITY OF EDGEWATER
409 MANGO TREE DRIVE
EDGEWATER, FL 32132
VENDOR #
620
DELIVER BYSHIP VIA:
09/27/08
CONFIRM BY
CHRISTY SELF
F.O.B.
REQUISITIONED BCONTRAREQ. NO.
REQ. DATE
LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION
**************************
* *
* CHANGE ORDER *
* *
**************************
EXTENDED
UNIT COST COST
3rd Key 98.00 i 1 set of
shop manuals 365.00
total 17,315.00
Duval quoted 2007 price
good for 2009 model F150
3 1.00 EA 2009 F150 4X2 - FIELD
OPERATIONS - COLOR WHITE
Base Rrice 11,844.00 i
extenaed cab 3,638.00
4.6 V-8 no charge i Floor
mats 80.00
spray in liner 495.00 i
3rd key 98.00
power windows and locks
795.00
total cost 16,950
Duval Ford quoted 2007
price on 20G9 model F150
4 1.00 EA 2009 F350 4X2 - WWC -
COLOR WHITE
Base price 16,684.00
limited slip 350.00
16950.0000 16950.00
24502.0000 24502.00
PUR C HAS E
o R D E R
PAGE:
3
P.O. #: 006320
DATE: 09/27/08
CHANGE #: 2
DATE CHG: *-----------*
* CONTINUED *
*-----------*
TO: DUVAL FORD
PO BOX 7687
JACKSONVILLE, FL 32238-0607
SHIP TO:
CITY OF EDGEWATER
409 MANGO TREE DRIVE
EDGEWATER, FL 32132
VENDOR #
620
DELIVER BYSHIP VIA: F.O.B.
09/27/08
CONFIRM BY REQUISITIONED BCONTRAREQ. NO.
CHRISTY SELF
REQ. DATE
LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION
**************************
* *
* CHANGE ORDER *
* *
**************************
EXTENDED
UNIT COST COST
5
vent visors 89.00 ; 9ft
std service body 5,300.00
spray in liners including
tops 590.00
trailer tow package
680.00 ; 3rd key 89.00
left hand spotllght
295.00 ; 5.~ V-8 no
charge
60W ~ corner strobe
425.00
total cost 24,502.00
1.00 EA 2009 RANGER 4X2
-BUILDING - COLOR WHITE
base price 10,081 ; 4.0L
V6 80D
am/fm radio w/single CD
355.00
extended cab (2 door)
1,710.00 ;
HD aluminum toolbox
385.00 ; bedliner 210.00
total cost 13541.00
13541.0000
13541.00
PUR C HAS E
o R D E R
PAGE:
4
P.o. #: 006320
DATE: 09/27/08
CHANGE #: 2
DATE CHG: *-----------*
* CONTINUED *
*-----------*
TO: DUVAL FORD
PO BOX 7687
JACKSONVILLE, FL 32238-0607
SHIP TO:
CITY OF EDGEWATER
409 MANGO TREE DRIVE
EDGEWATER, FL 32132
VENDOR #
620
DELIVER BYSHIP VIA:
09/27/08
CONFIRM BY
CHRISTY SELF
F.O.B.
REQUISITIONED BCONTRAREQ. NO.
REQ. DATE
LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION
**************************
* *
* CHANGE ORDER *
* *
**************************
EXTENDED
UNIT COST COST
6 1.00 EA 2009 RANGER 4X2 - FIRE -
COLOR WHITE
base price 10,081.00 ;
3rd key 98.00
xlt upgrade package
895.0D ; bedliner 210.00
extended cab (4 door)
3420.00(4.0L V6 800.00
HD alumlnum toolbox
385.00
total cost 15,889.00
7 1.00 EA 2009 F250 4X2 - LS -
COLOR WHITE
base price 15,091.00
bedliner 245.00
trailer tow package
489.00 ;
roof mount amber beacon
354.00
90W 4 corner strobe
410.00
total cost 16,589.00
15889.0000 15889.00
16589.0000 16589.00
PUR C HAS E
o R D E R
PAGE:
5
P.o. #: 006320
DATE: 09/27/08
CHANGE #: 2
DATE CHG: *-----------*
* CONTINUED *
*-----------*
TO: DUVAL FORD
PO BOX 7687
JACKSONVILLE, FL 32238-0607
SHIP TO:
CITY OF EDGEWATER
409 MANGO TREE DRIVE
EDGEWATER, FL 32132
VENDOR #
620
DELIVER BYSHIP VIA:
09/27/08
CONFIRM BY
CHRISTY SELF
F.O.B.
REQUISITIONED BCONTRAREQ. NO.
REQ. DATE
LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION
**************************
* *
* CHANGE ORDER *
* *
**************************
EXTENDED
UNIT COST COST
8 1.00 EA 2009 CROWN VIC - PD -
COLOR WHITE
base 19(846 i courtesy
light dlsab1e 20
ignit power trnk butt 60i
rear lock/hand inop 25
3rd key 15irear wind inop
25ideep tint 150
door blnk rear wind
barrier w man overide 407
WPLB - LED 2,245i
headlight flashers 118i
spot 190
rear deck led 358igrille
led 305i60wt corner 390
HAC console 255isetina
cage 643i .
rear trnsprt prlson seat
556i nightsaver light 75
total 2~,982
9 2.00 EA 2009 CROWN VIC - PD -
COLOR WHITE
base- 19846icourt light
25733.0000 25733.00
24982.0000 49964.00
PUR C HAS E
o R D E R
PAGE:
6
P.O. #: 006320
DATE: 09/27/08
CHANGE #: 2
DATE CHG: *-----------*
* CONTINUED *
*-----------*
TO: DUVAL FORD
PO BOX 7687
JACKSONVILLE, FL 32238-0607
SHIP TO:
CITY OF EDGEWATER
409 MANGO TREE DRIVE
EDGEWATER, FL 32132
VENDOR #
620
DELIVER BYSHIP VIA:
09/27/08
CONFIRM BY
CHRISTY SELF
F.O.B.
REQUISITIONED BCONTRAREQ. NO.
REQ. DATE
LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION
**************************
* *
* CHANGE ORDER *
* *
**************************
EXTENDED
UNIT COST COST
disab 20i ign trnk butn
60
rear lck/hand inop 25i3rd
key 15irear wind lnop 25
deeQ tlnt 150idoor blnk
winoow barriers 407
WPUMP lights 2470i WDGL
439, heaalight flash 118
spotliqht 190i qraphis
220i HAC 255ingntsvr 19t
75
radio swap wiht new
antennae 330i computer
mnt 287
key alike 50 i total
24,982 X 2
10 1.00 EA 2009 CROWN VIC - PD -
COLOR MED TITANIUM
same items as item on
line #9
24932.0000 24932.00
SUB-TOTAL
TOTAL
223270.00
223270.00
PUR C HAS E
o R D E R
PAGE:
7
P.o. #: 006320
DATE: 09/27/08
CHANGE #: 2
DATE CHG: *-----------*
* CONTINUED *
*-----------*
TO: DUVAL FORD
PO BOX 7687
JACKSONVILLE, FL 32238-0607
SHIP TO:
CITY OF EDGEWATER
409 MANGO TREE DRIVE
EDGEWATER, FL 32132
VENDOR #
620
DELIVER BY:
09/27/08
LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION
**************************
* *
* CHANGE ORDER *
* *
**************************
EXTENDED
UNIT COST COST
REQ/ACCT DATE REQ. BY PROJECT AMOUNT
----------------------------------------------------------------------
0000 09/27/08 MJG .00
44040305336420
0000 09/27/08 MJG 52120.00
44055555806420
0000 09/27/08 MJG .00
44040805396420
0000000000 09/27/08 MJG 24502.00
44055555806420
000 09/27/08 MJG 117513.00
00155555806420
John McKinney
From: Gatton.Lawanna [Lawanna.Gatton@suntrust.comj
Sent: Wednesday, October 22, 20084:30 PM
To: John McKinney; Ricker.Scott
Cc: Bryson Victor
Subject: RE: 2009 Vehicles
Hi John,
Thank you for the additional information. Our rate today would be 4.11 %. We cannot guarantee the rate through the 17th but
you may not want to. Given rates may come down between now and then, we should revisit the rate closer to the date of your
meeting.
In anticipation of your meeting, if there are any documents you need from us, please let me know. I will have a set of sample
documents sent to you to review prior to this so we are ready to close once the board has approved the transaction.
Thanks again, and should you have any additional questions, please contact me.
Lu Gatton
Lawanna S. Gatton
Assistant Vice President, Public Finance
SunTrust Equipment Finance & Leasing Corp.
Hampton Plaza
300 E. Joppa Road
7th Floor
Towson. MD 21286
410..307-6705
410-307 -6616 fax
Seeing Beyond Money
From: John McKinney [mailto:jmckinney@CITYOFEDGEWATER.ORG]
Sent: Wednesday, October 22, 2008 4: 16 PM
To: Ricker.Scott; Gatton,Lawanna
Cc: Bryson.Victor
Subject: RE: 2009 Vehicles
Follow up -I will be taking this to Council as an agenda item November 17, so the quote needs to be good thru
then.
Thanks
-----Original Message--m
From: John McKinney
Sent: Wednesday, October 22, 20084:13 PM
To: 'Ricker.5cott'; Gatton.Lawanna
Cc: Bryson.Victor
Subject: RE: 2009 Vehicles
Scott,
The total amount of the vehicle purchases is $223,270, they added to the order hence page 7, ignore that
page.
-----Original Message--m
From: Ricker.Scott [mailto:Scott,Ricker@SunTrust.com]
111712008
232 5th Avenue
Indialantic, FL 32903
(321) 676-5460 Phone
(321) 676-1552 Fax
~'t.. REGIONS
EQUIPMENT FINANCE
CORPORATION
October 28, 2008
Jonathan C. McKinney, CGFO
Finance Director
City of Edgewater
104 North Riverside Drive
Edgewater Florida 32132
Dear Jonathan,
Regions Equipment Finance Corporation is pleased to furnish the following tax exempt lease proposal for your
review and consideration.
Lessor:
Lessee:
Equipment:
Equipment Cost:
Delivery / Facility Term:
Base Term:
Frequency:
Payment:
Payment Method:
Implicit Rate:
Lease Commencement:
Rental Factor Adjustment:
Regions Equipment Finance Corporation, or its Assignee
City of Edgewater
Vehicles
$223,270
4th Quarter, 2008
Five (5) years
Quarterly, in arrears
$12,648.31
Lessee agrees that all rent and other payments will be made by automatic funds
withdrawal (ACH), and Lessee will execute documentation satisfactory to Lessor
to facilitate such payments.
4.8797%, non-bank qualified tax exempt
The Base Term shall commence on the date of closing and delivery and acceptance
of the Equipment. The fust quarterly rental shall be due in arrears. Remaining
equal quarterly rental payments shall be due on the same day of each consecutive
quarter thereafter. All payments shall be subject to any applicable state and local
sales/use taxes.
The Lease Rental Factor(s) presented in this proposal are based on current market
conditions and the prevailing like term swap rate of 3.59% as quoted in the Federal
Reserve's Statistical Release H.15 on October 27,2008.. The factors as quoted on
II
WACHOVIA
Wachovia Business Lease
1111 Old Eagle School Road
Wayne. PA 19087
Tel. 610-386-2681
Fax 877-800-6764
Formal Quote
DATE: 5/1108
LESSEE: CITY OF EDGEWATER, FL
The following is a proposal for financing for (City of Edgewater, FL ) regarding the equipment described herein
("Equipment") by Wachovia Financial Services, Inc. ("WFS") for discussion purposes only. This Letter is an
indication of interest regarding a possible financing transaction on the general terms and conditions outlined
herein and should not be construed as a commitment.
· This is a fmance/ownership lease. No residual value.
· Payments in Arrears
· Fixed interest rate for the 5 year term.
EQUIPMENT: Vehicles
Term:
Acquisition C,st:
Down Payme~t:
Trade-In:
Principal Balapce:
Payment Mode:
Base Interest JIlate:
Rate Factor: :
Payment Amo~nt:
First Payment!Date:
i
· This trar1saction must be funded by Wachovia Financial Services, Inc. within 30 days from the date stated
above, ot Lessor reserves the right to adjust and determine a new Base Interest Rate.
· This ~saction must be designated as tax-exempt under Section l03 of the Internal Revenue Code of
1986 as .mended.
Failure .p consummate this transaction once credit approval is granted and the lease documents are
drafted apd delivered to Lessee will result in a documentation fee being assessed to the Lessee.
· Either vfFS or Customer may terminate discussions at any time in its sole discretion. If made, an
approvallby WFS would be in a separate writing and would be subject to legal and business due diligence
and cred~t review, with results satisfactory to WFS, in its sole discretion. Customer acknowledges that
the terms of the financing (if approved) may change before fmal documentation is executed by the parties.
No fmanping terms will be binding on either party until definitive documentation is signed by Customer
and WFS. This Letter is not a statement of all terms and conditions of the financing, which terms and
conditions would be contained fully in final documentation and would supercede the terms of this Letter.
5 years
$223,270
-0-
-0-
$223,270
Monthly
4.58%
.018681
$4,170.91
30 days after closing
· This Letter is intended for the use of the Customer only, and no other party may rely upon or derive any
legal rights from this Letter.
· Customer has the right to pre-pay the Agreement on any payment date at 102% of the remaining
principal.
· This Letter is valid for 30 days from the date hereof and thereafter shall automatically be deemed to be
null and void.
Wachovia Financial Services, Inc.
John. . A elo, count Executive
,
LESSEE:
Signature:
Name & Title:
Date:
AGENDA ITEM 7a
TO BE CONTINUED TO A LATER DATE
AGENDA ITEM 7b
TO BE CONTINUED TO A LATER DATE
'lc
AGENDA REQUEST
RZ-0508
Date: November 7.2008
PUBLIC
HEARING
x
RESOLUTION
ORDINANCE November 17.2008
BOARD
APPOINTMENT
CONSENT
OTHER
BUSINESS
ITEM DESCRIPTION:
1 sl Reading - Ordinance No. 2008-0-13
Rodney Jones, agent and applicant for A.S.D. Properties
Management LLC, requesting an amendment to the Official
Zoning Map to include 110.66::1: acres of land located east
of Old Mission Road and north of Mission Oaks
Condominium as (RPUD) Residential Planned Unit
Development.
A.S.D. Properties Management LLC.
OWNER:
APPLICANT/AGENT: A.S.D. Properties Management LLC.
REQUESTED ACTION: Amendment to the Official Zoning Map to include 110.66::1: acres ofland as RPUD
(Residential Planned Unit Development).
PROPOSED USE: Manufactured Home Park
LOCA nON: East of Old Mission Road, north of Mission Oaks Condominium and south of Josephine Street.
AREA: 110.66::1: Acres
CURRENT LAND USE: Vacant
FLUM DESIGNATION: Medium Density Residential with Conservation Overlay and Conservation
ZONING DISTRICT: Volusia County MH-5 (Urban Mobile Home), MH-l (Mobile Home Park), MH-7
(Mobile Home Park) and RC (Resource Corridor)
VOTING DISTRICT: 1
RZ-0508 -Oakwood Cove
SURROUNDING AREA:
Current Land Use FLUM Designation Zoning District
North Vacant, Mobile V olusia County - Environmental Volusia County - MH-2 (Mobile
Homes Systems Corridor, Urban High Home & Recreation Park), MH-5
Intensity, and Urban Medium (Urban Mobile Home), and RC
Intensity (Resource Corridor)
East Vacant, Mobile V olusia County - Environmental V olusia County- R-3 (Urban
Homes, Single Systems Corridor, Urban Medium Single Family Residential), MH-5
Family Residential Intensity, and Urban Low Intensity (Urban Mobile Home), and RC
(Resource Corridor)
South Vacant and Single V olusia County - Environmental Volusia County- MH-5 (Urban
Family Residential Systems Corridor, Low Impact Mobile Home), RC (Resource
Urban Corridor)
City of Edgewater Low Density City of Edgewater - Residential
Residential (LDR) with Planned Unit Development
Conservation Overlay (RPUD)
West Vacant, Single V olusia County- Urban Medium Volusia County - R-4 (Urban
Family Residential, Intensity and Low Impact Urban Single Family Residential), MH-
Mobile Home and 2 (Mobile Home & Recreation
Campground Park), Mobile Home Park (MH-
7) and Resource Corridor (RC)
Background
The majority of the property is currently zoned with V olusia County Mobile Home designations.
The Planning and Zoning Board recommended approval of the annexation request to City Council for this
property on March 9, 2005. The annexation request was approved by City Council on July 18,2005.
The Planning and Zoning Board recommended approval of the Comprehensive Plan Future Land Use Map
request for this property on May 11,2005. City Council approved the Comprehensive Plan Future Land
Use Map amendment on October 10,2005.
At their regularly scheduled meeting on January 7,2008, City Council approved a motion granting
approval of the subject property to be considered as vested pursuant to compliance with Section 21-07.06
of the Land Development Code.
The Planning and Zoning Board recommended approval of the rezoning request on October 8, 2008 with
the following revisions:
· The 6.5 acres of the northern parcel be zoned commercial only;
· Language shall be added for the conservation easements to be dedicated to St. Johns Water
Management District and the City of Edgewater;
· A 960 sq. ft. minimum unit size; and
· The applicant shall install a berm within the 15' buffer on the south side of the property, for
stormwater purposes.
RZ-0508 -Oakwood Cove
2
These changes are highlighted in underline strikethrough format in the attached proposed agreement.
Land Use Compatibility
The proposed mobile home residential use is compatible with the surrounding area.
Adequate Public Facilities
This property has access to Old Mission Road. The property lies within the water and sewer service area
of the City of Edgewater per an agreement with both the City of New Smyrna Beach and the Utilities
Commission of New Smyrna Beach. Plans for utility lines in this area have been accommodated partially
by the Western Reserve Area Utilities Project.
Natural Environment
This property is heavily wooded, although some underbrushing has occurred. An environmental assessment
shall be completed prior to any development of this site.
Comprehensive Plan Consistency
Per Table III-I of the Land Development Code the proposed RPUD (Residential Planned Unit Development)
zoning district is compatible with the existing Medium Density Residential with Conservation Overlay and
Conservation Future Land Use designation.
Other Matters
No other known matters.
STAFF RECOMMENDATION
Staff recommends approval of Ordinance No. 2008-0-13; the amendment to the Official Zoning Map to
include II 0.66:l: acres of land as RPUD (Residential Planned Unit Development) and the associated PUD
Agreement.
ACTION REQUESTED
Motion to approve Ordinance No. 2008-0-13 and the associated PUD Agreement.
FINANCIAL IMPACT: (Finance Director)
N/A
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED)
YES
NO
x
PREVIOUS AGENDA ITEM:
YES
NO
x
Ifso, DATE:
AGENDA ITEM #
Concurrence:
~"-,; ~
Robin L. Matusick
Paralegal
RZ-0508 -Oakwood Cove
3
ORDINANCE NO. 2008-0-13
AN ORDINANCE REZONING A PARCEL OF
APPROXIMATELY 110.66 ACRES LOCATED ON THE EAST
SIDE OF OLD MISSION ROAD, NORTH OF MISSION OAKS
CONDOMINIUMS AND SOUTH OF JOSEPHINE STREET,
EDGEW A TER, FLORIDA, FROM COUNTY MH-S (URBAN
MOBILE HOME), MH-l (MOBILE HOME PARK), MH-7
(MOBILE HOME PARK) AND RC (RESOURCE CORRIDOR)
TO CITY RPUD (RESIDENTIAL PLANNED UNIT
DEVELOPMENT); AUTHORIZING THE MAYOR TO
EXECUTE THE PLANNED UNIT DEVELOPMENT (PUD)
ZONING AGREEMENT FOR THE OAKWOOD COVE
SUBDIVISION PLANNED UNIT DEVELOPMENT;
AMENDING THE OFFICIAL ZONING MAP OF THE CITY
OF EDGEW A TER; PROVIDING FOR CONFLICTING
PROVISIONS, SEVERABILITY AND APPLICABILITY;
PROVIDING FOR AN EFFECTIVE DATE, RECORDING AND
ADOPTION.
WHEREAS, the City Council of the City of Edgewater, Florida, has made the following
determinations:
1. A.S.D. Properties Management, LLC, owner/applicant of property located on the East
side of Old Mission Road, North of Mission Oaks Condominiums and South of Josephine Street,
within Volusia County, Florida. Subject property contains approximately 110.66::t acres more or
less.
2. The owner/applicant has submitted an application for a change in zomng
classification from County MH-5 (Urban Mobile Home), MH-l (Mobile Home Park), MH-7
(Mobile Home Park) and RC (Resource Corridor) to City RPUD (Residential Planned Unit
Development) for the property described herein.
3. On October 8, 2008, the Local Planning Agency (Planning and Zoning Board)
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2008-0-13
considered the application for change in zoning classification and by a vote of 5 - 0, the Board
recommended that City Council consider approval of the request.
4. On November 17,2008, the City Council considered on first reading/public hearing
the proposed change in the zoning classification after publication of such hearing in the Daytona
News-Journal on Thursday, November 6, 2008.
5. On January 5,2009, the City Council held a public hearing on the application after
publishing notice of such hearing in the Daytona News-Journal on Wednesday, December 25, 2008,
and notifying by mail all property owners who own real property directly affected by the proposed
action and all property owners who own real property within 300 feet ofthe subject property.
6. The proposed change in zoning classification is consistent with all elements of the
Edgewater Comprehensive Plan.
7. The proposed change in zoning classification is not contrary to the established land
use pattern.
8. The proposed change in zoning classification will not adversely impact public
facilities.
9. Changed or changing conditions make the proposed amendment necessary.
10. The proposed change in zoning classification will not have an adverse effect on the
natural environment.
11. The proposed change will not have a negative effect on the character of the
surrounding area.
12. The City Council finds that the requested rezoning does not affect a large portion of
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2008-0-13
the public, but rather has impact on a limited number of persons or property owners.
13. The City Council finds that the requested rezoning is a decision contingent on a fact
or facts arrived at from distinct alternatives and that the requested rezoning decision can be
functionally viewed as policy application, rather than policy setting.
14. The City Council finds the consideration of this rezoning to be a quasi-judicial act
rather than a legislative act of the City Council.
NOW, THEREFORE, BE IT ENACTED by the People ofthe City of Edge water, Florida:
PART A.
CHANGE IN ZONING CLASSIFICATION OF CERTAIN
REAL PROPERTY WITHIN THE CITY OF EDGEWATER,
FLORIDA.
The zoning classification for the following described property is hereby changed from County
MH-5 (Urban Mobile Home), MH-l (Mobile Home Park), MH-7 (Mobile Home Park) and RC
(Resource Corridor) to City RPUD (Residential Planned Unit Development) pursuant to the
associated Planned Unit Development (PUD) Agreement for the Oakwood Cove Subdivision
(attached hereto and incorporated herein as Exhibit "B").
The following described real property all lying and being in the County of V olusia
and State of Florida.
PARCEL A - (OR BOOK 2450, PO 1863):
The following land in Vo1usia County, Florida:
All of Block "D" except Lot 2 West of Canal and North of Road; that part of Lot 1,
Block "E" lying South of Road, except that portion described as follows:
Beginning at the Southwesterly corner of said Lot 1, Block "E", thence Northerly
along the Westerly line of said Lot, a distance of325 feet to the Point oflntersection
of the West line of Lot 1 with the County Road; thence Northerly along County Road
a distance of225 feet; thence Southeasterly 575 feet more or less to the Southeasterly
corner of said Lot; thence Westerly along Southerly line to the Point of Beginning"
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2008-0-13
all being situated in the JAMES LUPE SUBIDIVISION, per Map Book 2, Page 33,
Public Records of Vol usia County, Florida.
ALSO:
That part of Lot 5 ofthe middle 1/3 ofthe AMBROSE HULL GRANT, according to
the map in Map Book 1, Page 141, described as follows: Beginning at the Southeast
corner of Block "D" of JAMES LUPE'S SUBDIVISION of the AMBROSE HULL
GRANT, thence Southerly on a line being the extension of the East line of Block
"D", a distance of 220 feet; thence Westerly to the Southwest corner of said Block
"D"; thence Easterly along the South line of said Block "D" to the Point of
Beginning, except that part described as follows: Property in Block "D" of the
JAMES LUPE SUBDIVISION, per Map Book 2, Page 33, Public Records of Vol usia
County, Florida, described as follows: Commence at the SE corner of Block "D" of
JAMES LUPE SUBDIVISION; thence Southerly on a line being the extension ofthe
East line of Block "D", a distance of220.1 feet; thence South 67022' West 1223.6
feet; thence North 76032' West 352.26 feet; thence North 22046'20" East 735.77
feet; thence South 67013 '40" East 277.66 feet; thence South 22046'20" West 55 feet;
thence South 17020' 40" East 10 feet for the Point of Beginning; thence South
17020'40" East 225 feet; thence South 72039'20" Wes 133.33 feet; thence North
17020'40" West 225 feet; thence North 72039'20" East 133.33 feet to the Point of
Beginning.
TOGETHER WITH:
PARCEL "A' - (OR BOOK 2476, PG 1012):
A parcel ofland in the middle onrd of the AMBROSE HULL GRANT, (said Middle
3rd lying and being in Section 44, T-17-S; R-33-E and Section 53, T-17-S; R-34-E)
and described as follows: Commence at the Northeast corner of said Middle 3rd;
thence Southerly along the East line of the HULL GRANT 1631.6 feet for the Point
of Beginning; thence S 23030' E, 1531.52 feet along the Easterly line of HULL
GRANT; thence S 64042' W 2331.76 feet; thence N 13026'30" E, 1806.24 feet;
thence N 4013' W, 69.25 feet; thence N 65050' E, 1223.63 feet to the Point of
Beginning, Containing 61.56 acres more or less and all being in said AMBROSE
HULL GRANT;
PARCEL "B":
A parcel ofland in the Middle Third of the AMBROSE HULL GRANT, said Middle
Third lying and being in Section 44, Township 17 South, Range 33 East and Section
53, Township 17 South, Range 34 East and described as follows: Commence at the
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2008-0-13
Northeasterly corner of said Middle Third, t hence Southerly along the Easterly line
of the AMBROSE HULL GRANT, 1631.6 feet, thence South 65050' West, 1223.63
feet for the Point of Beginning of the description, thence S 4013' E, 69.25 feet;
thence N 76036' W, 556.56 feet to the Mission Road (Old Turnbull Hammock Road)
thence with the said Road N 22022' E 66.82 feet, thence S 76036' E, 525.49 feet to
the Point of Beginning of this description. Subject to an easement over Parcel "B"
for road purposes.
PARCEL "C":
A portion of Block "E" and a portion of Block "F", LOVEJOY'S 2ND
SUBDIVISION in the Middle 3rd of the AMBROSE HULL GRANT, according to
the plat thereof as recorded in Map Book 8, Page 125, of the Public Records of
V olusia County, Florida, being described as follows: Commence at the Southeasterly
corner of Block "F", said LOVEJOY'S 2ND SUBDIVISION; thence North 1 000'00"
West, along the Easterly line of said Block "F", a distance of 1300.00 feet; thence
South 69012' 53" West, a distance of 1548.04 feet for the Point of Beginning; thence
South 21000'00" East, a distance of281.30 feet; thence South 69012'53" West, a
distance of 1548.14 feet; thence North 21001 '46" West, a distance of 281.30 feet;
thence North 69012'53" East, a distance of 1548.29 feet to the Point of Beginning.
Subject to and together with a 30 foot easement for ingress/egress and utilities
described as follows: A portion of Block "E" and a portion of Block "F",
LOVEJOY'S 2ND SUBDIVISION in the Middle 3rd of the AMBROSE HULL
GRANT, according to the plat thereof as recorded in Map Book 8, Page 125, of the
Public Records of Vol usia County, Florida, being described as follows: Commence
at the Southeasterly corner of Block "F", said LOVEJOY'S 2ND SUBDIVISION,
thence North 21000'00" West, along the Easterly line of said Block "F", a distance of
1300 feet; thence South 69012'53" West, a distance of 1548.04 feet; thence South
21000'00" East, a distance of 125.65 feet for the Point of Beginning; thence continue
South 21000'00" East, a distance of 30.00 feet; thence South 69012'53" West, a
distance of 12.54 feet; thence North 65047'07" West, a distance of 177.69 feet;
thence South 69012'53" West, a distance of 1631.58 feet to the Easterly line of Old
Mission Road, as now occupied; thence North 02026'47" West, along said Easterly
line of Old Mission Road, a distance of 31.61 feet; thence North 69013 '32" East, a
distance of 1634.07 feet; thence South 65047'07" East, a distance of 177.69 feet to
the Point of Beginning.
Containing 110.66 ! acres more or less.
Map of subject property is reflected on Exhibit "A" and incorporated herein.
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2008-0-13
PART B.
AMENDMENT OF THE OFFICIAL ZONING MAP OF THE
CITY OF EDGEW A TER, FLORIDA.
The Development Services Director is hereby authorized and directed to amend the Official
Zoning Map of the City of Edgewater, Florida, to reflect the change in zoning classification for the
above described property.
PART C.
CONFLICTING PROVISIONS.
All conflicting ordinances and resolutions, or parts thereof, in conflict with this ordinance,
are hereby superseded by this ordinance to the extent of such conflict.
PART D.
SEVERABILITY AND APPLICABILITY.
If any portion of this ordinance is for any reason held or declared to be unconstitutional,
inoperative, or void by a court of competent jurisdiction, such holding shall not affect the remaining
portions of this ordinance. If this ordinance or any provisions thereof shall be held to be inapplicable
to any person, property, or circumstances by a court of competent jurisdiction, such holding shall not
affect its applicability to any other person, property, or circumstance.
PART E.
RECORDING.
Upon approval and execution, this document shall be delivered to the Clerk of Court for
recording into the public records of Vol usia County, Florida.
PART F.
EFFECTIVE DATE.
This Ordinance shall take place upon adoption.
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2008-0-13
PART G.
ADOPTION.
After Motion to approve by
and Second by
the vote on the first reading of this ordinance held on November 17,2008 is as follows:
AYE
NAY
Mayor Mike Thomas
Councilwoman Debra Jean Rogers
Councilwoman Gigi Bennington
Councilwoman Harriet B. Rhodes
Councilman Ted Cooper
After Motion to approve by
and Second by
, the
vote on the second reading of this ordinance was as follows:
AYE
NAY
Mayor Mike Thomas
Councilwoman Debra Jean Rogers
Councilwoman Gigi Bennington
Councilwoman Harriet B. Rhodes
Councilman Ted Cooper
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2008-0-13
PASSED AND DULY ADOPTED this 5th day of January, 2009.
ATTEST:
Bonnie A. Wenzel
City Clerk
For the use and reliance only by the City of
Edgewater, Florida. Approved as to form and
legality by: Carolyn S. Ansay, Esquire
City Attorney
Doran, Wolfe, Ansay & Kundid
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2008-0-13
CITY COUNCIL OF THE
CITY OF EDGEW A TER, FLORIDA
By:
Mike Thomas
Mayor
Robin L. Matusick
Paralegal
Approved by the City Council of the City of
Edgewater at a meeting held on this 5th day of
January, 2009 under Agenda Item No. 7_.
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THIS INSTRUMENT PREPARED BY:
CITY OF EDGEWATER
P.O. Box 100
Edgewater, FL 32132-0 I 00
AFTER RECORDING RETURN TO:
Robin L. Matusick, Paralegal
LEGAL DEPARTMENT
CITY OF EDGEWATER
P.O. Box 100
Edgewater, FL 32132-0 I 00
For Recording Purposes Only
PUD AGREEMENT
OAKWOOD COVE
day of
, 2008 by
THIS AGREEMENT is made and entered into this
and between, the CITY OF EDGEW A TER, FLORIDA, a municipal corporation, whose mailing
address is P. O. Box 100, 104 N. Riverside Drive, Edgewater Florida 32132, (hereinafter referred to
as "City") and A.S.D. Properties Management, LLC, owner, whose address is 333 W. Marion
A venue, Edgewater, Florida 32132 (hereinafter referred to as "Developer"). The purpose of this
Agreement is to define the terms and conditions granting the development approval of the subject
property.
NOW, THEREFORE, in consideration of the agreements, premises, and covenants set forth
herein and other good and valuable consideration, the parties agree as follows:
1. LEGAL DESCRIPTION AND OWNER
The land subject to this Agreement is approximately 110::1: acres located east of Old Mission
Road and north of Mission Oaks in Edgewater, Volusia County, Florida. The legal description ofthe
property is attached hereto as Exhibit" A" Legal Description. The Record owner of the subject
property is A.S.D. Properties Management, LLC.
2. VESTED RIGHTS
On January 7, 2008, the City Council determined the Developer to have vested rights.
Accordingly, the rules, regulations and provisions of the City's Land Development Code in place on
or about September 10, 2006 shall apply. Any and all vested rights granted to Developer shall
remain in place so long as this Agreement shall be in full force and effect and shall lapse in the event
this Agreement is terminated or revoked. This Agreement may be terminated or revoked solely
under those limited circumstances specifically set forth herein and only for just cause following
Developer's failure to cure a material breach of such specific provisions after receiving written notice
and a reasonable opportunity to cure such breach from the City.
3. DURATION OF AGREEMENT
The duration of this Agreement shall be perpetual and run with the land. The Developer shall
commence construction of Oakwood Cove, as defined by the Master Plan, dated June 4, 2008
(Exhibit "8" included herein), within twenty four (24) months of the effective date of this
Agreement. Developer's failure to initiate construction within twenty four (24) months may result in
the City's termination of the Agreement. Commencement of construction means to begin
performing on-site modification, fabrication, erection or installation of a treatment facility or a
conveyance system for the discharge of wastes and on-site modification, fabrication, erection or
installation of a treatment facility or a transmission system for the conveyance of potable water.
Land clearing and site preparation activities related to this construction are not included herein;
however, before undertaking land clearing activities, other permits for storm water discharges from
the site may be required. The City, at its sole option, may extend the duration of this Agreement.
This development must be consistent with the Master Plan and must be approved by City Council
prior to commencement of any authorized work. Final approval shall include, but not be limited to
utilities, storm water, traffic, fire rescue, hydrants, law enforcement, environmental, solid waste
containment, and planning elements.
4. DEVELOPMENT USES PERMITTED
The Developer hereby agrees to develop the property subject to the terms of this Agreement
and in accordance with the City of Edgewater's Land Development Code, as described in Paragraph
2 above. The Developer further agrees that all development will be consistent with the Oakwood
Cove Master Plan dated June 4, 2008 (Exhibit "8"). Oakwood Cove shall be developed consistent
with the City's single-family development procedures. Final project approval may be subject to
change based upon final environmental, permitting, and planning considerations. Use ofthe property
will be as follows:
A. A verage Lot Size/Unit Count
Oakwood Cove shall not exceed a total of 135 single-family dwelling units. The 135 single-
family lots are planned to be a minimum of 50' x 95' or greater. Based on the Final Subdivision
Plan approval, the total number of units may vary but the maximum residential units allowed for
Oakwood Cove shall not exceed 1.35 gross dwelling units per total acreage or a total of 135 units.
No lot will exceed a maximum building coverage of35% with a maxImum impervious
coverage of 65,% per lot.
Minimum Lot Size:
Area - 4,750 square feet
Width -50 feet
Depth - 95 feet
B. Minimum House Square Footage
The minimum gross house square footage shall be at least DIll square feet living area
under air, carports will be allowed.
C. Minimum Yard Size and Setbacks:
Front -20'
Rear - 10'
Side - 7.5'
Side Corner - 7.5'
Maximum Height -35'
Utility Easements -5' front, 7.5' sides
D. Roads
Roads within Oakwood Cove will have a minimum right-of-way of fifty-feet (50') with
twenty feet (20') of pavement and a two-foot (2') curb on one side of the road and a six-inch (6")
curb on the other. All roadways within Oakwood Cove will be private and gated. All gates shall
conform to the requirements of Section 21-215 of the City of Edgewater Land Development Code.
Utilities shall be dedicated to the City of Edgewater.
E. Stormwater Management
The retention pond(s) will meet the requirements for the St. Johns River Water Management
District and the City of Edgewater Land Development Code (LDC). The pond(s) are approximately
6:i: acres and will be owned and maintained by the HOA. Developer is required to provide and
outfall to a publicly owned drainage conveyance system, and obtain an off-site drainage easement if
necessary. The Developer shall meet all requirements pertaining to flood plain development
standards as defined in the LDC. dm~~~~II_i:J'~~
i1ffi (1111\f115' f~mW19:Thii.
F. Signage
Any signage shall meet the current City of Edgewater Land Development Code.
G. Trees
Single-family lots shall have a minimum of two (2) trees per lot. All other City and County
minimum tree protection standards shall be satisfied for this subdivision development.
H. Entrance to Subdivision
Two (2) entrances, per master plan, shall be permitted for accessing the development from
Old Mission Road.
l. Model Homes and Temporary Offices
Lots I, 2, 15 and 102 are designated for use as potential model home or temporary sales
office lots. A model home may be used as a sales office from the time the plat is recorded until such
time as the last lot is developed within the subdivision. Temporary structures, such as trailers,
recreational vehicles, and the like may be permitted as a temporary sales office while a model home
is under construction. Such temporary offices shall only be permitted for an interim period not to
exceed sixty (60) days or until completion of the first model home, whichever occurs first.
Model home construction prior to plat recording shall only be allowed upon compliance with
the following requirements:
(a) Provision for fire protection, including testing and approval of the water system by
the Florida Department of Environmental Protection (FDEP), if on-site hydrants are
required to service the area where the proposed models will be constructed.
(b) Construction of access roads to the model home sites prior to building permit
issuance, to the extent necessary to allow sufficient access by City vehicles for
inspections.
(c) Permanent utility connections cannot be made until the sanitary sewer system has
been completed and certified to FDEP.
Additional requirements, restrictions and conditions may be imposed by the City to address
specific site or project concerns. A certificate of completion issued as provided in the Standard
Building Code shall be deemed to authorize limited occupancy of model homes.
Flags or insignias which read "model", "open", "open house" or any other phrase which
identifies property for real estate purposes may be displayed in the following locations and numbers.
The maximum height of such flags shall be eight feet (8') with a maximum size of fifteen (15)
square feet. The number of flags shall not exceed four (4)
J. Declaration of Covenants. Conditions and Restrictions
The Declaration of Covenants, Conditions and Restrictions; Articles of Incorporation, and
By-Laws for the Homeowners Association will be recorded in the public records ofY olusia County
at the time the final plat for Oakwood Cove is recorded.
K. Permitted Commercial/Retail Uses for Northern Parcel
Notwithstanding anything in the Agreement to the contrary, the northern portion of the
property described on Exhibit "C" attached hereto (the "Northern Parcel"), _ be developed
for anyone or more of the following permitted commercial/retail uses and/or any uses compatible
with Zoning District "B-2" as established under the City's Land Development Code:
.
Financial, Banking and Investment Institution;
Gas/Service Station;
Convenience Store;
Retail;
Professional Offices;
Studios;
Restaurant;
Personal Service Facilities;
Public Buildings and Government Offices;
Recreation and Entertainment;
Laboratory/Clinic;
Toys/Sporting Goods;
Courier Service;
Hardware/Paint/Wallpaper Stores;
Office Supply;
Car Wash;
Day Care Center;
Pharmacy;
Realtor;
Insurance Sales Office;
Health/Fitness Facilities;
Liquor Store;
Churches/Places of Worship;
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
. Medical/Dentist Office;
. Furniture Store;
. Eating and Drinking establishments;
. Computer sales/services;
. Beauty/Barber Shop;
. Dance Studio;
. Telecommunication towers/antennas;
. AnimalN eterinary Hospital;
. Retail Laundry/Dry Cleaning;
. Night Club/Lounge/Bar;
. Pool Hall/Billiards;
. Shopping Center;
. Theater;
. Schools;
. RV & Boat Storage; and
. Arcades.
If the Northern Parcel is developed for commercial/retail uses, the setbacks and height restrictions
and other requirements for the Northern Parcel shall be as follows:
1. Intensity - The commercial/retail development shall not exceed a total of 58,500
square feet (500 square feet per dwelling unit).
2. Building Height - The maximum building height for the commercial/retail buildings
shall not exceed 35 feet measured from the finished floor elevation to the peak of the roof.
3. Maximum Impervious Coverage - The impervious coverage for the commerciallretail
development shall not exceed seventy five percent (75%).
4. Setbacks - The setbacks for the commercial/retail development shall be 40 feet in the
front, 20 feet in the rear, and 10 feet on each side.
5. Minimum Lot Size - The minimum lot width for the commercial/retail development
shall be 80 feet. The minimum lot depth for the commercial/retail development shall be 125 feet.
5. FUTURE LAND USE AND ZONING DESIGNATION
The Future Land Use designation for Oakwood Cove is Medium Density Residential with
Conservation Overlay and Conservation. The zoning designation for Oakwood Cove shall be RPUD
(Residential Planned Unit Development) as defined in the City Land Development Code. The City of
Edgewater's permitted uses for RPUD (Residential Planned Unit Development) are applicable to the
development of the property and consistent with the adopted Comprehensive Plan/Future Land Use
Map.
6. PUBLIC FACILITIES
A. Developer agrees to connect to and utilize the City's water distribution system.
Developer agrees to connect to the City's potable water system at the nearest point of connection,
All water main distribution system improvements will be installed by the Developer and
conveyed to the City by Bill of Sale in a form acceptable to the City and dedicated to the City prior to
or at the time of platting.
8. Developer agrees to connect to and utilize the City's wastewater transmission and
collection system. All wastewater collection and transmission system improvements will be installed
by the Developer and conveyed to the City by Bill of Sale in a form acceptable to the City and
dedicated to the City prior to or at the time of platting.
C. The City has determined that reclaimed water may be available in the future.
Therefore, the developer shall install reclaimed piping in anticipation of said services.
D. Developer agrees to provide on and off site current and future utility and drainage
easements for drainage and utility service consistent with this provision.
E. All electrical services will be underground.
F. Roadway improvements and all associated right-of-ways shall be dedicated to the
Oakwood Cove Homeowners Association at the time of final plat approval; provided, however, if the
Northern Parcel is developed for commercial/retail uses, the roadway improvements and all
associated right-of-ways in the Northern Parcel shall be dedicated to the Oakwood Cove Commercial
Owner's Association.
G. Off-site improvements (including but not limited to intersection improvements, turn
lanes, acceleration lanes, deceleration lanes, signalization) are the Developer's responsibility and
shall meet all City, County and/or State requirements and approval.
H. Impact fees for each dwelling unit will be paid in accordance with the following
schedule:
Water - Pay 100% ofthe applicable impact fees to the city by applicant at the time the
applicable permit application is signed by the city, thereby reserving requisite water
capacity. A minimum water charge shall be applied to each E.R.U. reserved and not
connected within one (1) year.
Sewer - Pay 100% of the applicable impact fees to the city by applicant at the time
the applicable permit application is signed by the city, thereby reserving requisite
sewer capacity. A minimum sewer charge shall be applied to each E.R.U. reserved and not
connected within one (1) year.
Police, Fire, Recreation - Paid to City by applicant at the time of Building Permit
application.
Roads - Paid to City by applicant at the time of Building Permit Application.
Volusia County Impact fees for Roads and Schools (if deemed applicable by the
V olusia County School District) - Paid at City Hall by applicant to include, but not be
limited to, local road impact fee, County road impact fee, prior to a Building
Certificate of Occupancy.
The amount of all required impact fees shall be at the prevailing rate authorized at the time of
payment of impact fees.
I. All infrastructure facilities and improvements shall be constructed in compliance with
applicable federal, state, and local standards.
J. A concurrency review shall be conducted to ensure that all required public facilities
are available concurrent with the impacts of the development.
K. Developer agrees to reimburse the City of Edgewater for direct costs associated with
the legal review, engineering review and construction inspection related to the
Oakwood Cove development approval and the construction of required infrastructure
improvements and the review and approval of the final plat.
L. The Developer shall provide all public facilities to support this project including the
following:
1.
2.
3.
4.
Water Distribution System including fire hydrants.
Sewage Collection and Transmission System.
Stormwater collection/treatment system, including outfall system.
Provide all required pavement marking and signage (stop signs, road signs, etc.)
within the Subdivision. All signage shall comply with Florida Department Of
Transportation (FOOT) standards.
5. Developer is responsible for costs of recording the plat upon approval by the City of
Edgewater.
6. Bonds - A Performance Bond may be accepted by the City and shall be 110% of the
costs of all remaining required improvements. A Maintenance Bond equal to 10% of
the cost of the infrastructure improvements shall be provided to the City prior to
recording of the Final Plat. The Maintenance Bond shall be in effect for a two (2)
year period.
7. Sidewalks shall be constructed on one side of the street/roadways, along all common
areas and have a minimum width of four feet (4') and shall be constructed on each
building lot prior to issuance of a Certificate of Occupancy on said building lot.
Sidewalks along common areas shall be constructed and approved by the City prior
to issuance of the first Certificate of Occupancy for the development. Developer
shall provide a bond or surety in a form acceptable to the City in the amount of
$10.00 per lineal foot for two (2) years. If sidewalks are not completed within two
(2) years, the Developer will install the remaining sidewalks
8. Streetlights shall be reflected in the Declaration of Covenants and Restrictions, and
maintained by the Homeowners Association or the Commercial Association, as
applicable, and be installed by the Developer, pursuant to LDC standards at time of
installation of the infrastructure or prior to the Certificate of Occupancy issuance for
the first dwelling unit.
M. Recreational Facilities
No recreational facilities are planned at this time.
7. CONSISTENCY OF DEVELOPMENT
The City agrees to issue the required permits for the development in the manner defined in
the Agreement after having determined it is not contrary to the City of Edgewater Comprehensive
Plan and Land Development Code and is compliant with all concurrency requirements set forth in
said documents.
8. DEDICATION OF LAND FOR PUBLIC PURPOSES
The Developer shall convey to the Oakwood Cove Homeowners Association or the
Commercial Association, as applicable, by warranty deed and title insurance free and clear of all
liens and encumbrances, all roadway right of ways and all utility easements as required. Oakwood
Cove has designated 27.5 acres as open space, to be dedicated and maintained by the HOA. ~{
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9. PERMITS REQUIRED
The Developer will obtain required development permits or letters of exemption. Permits
may include but not be limited to the following:
1. County of V olusia, Department of Environmental Protection, Department of Health,
St. Johns River Water Management District, Army Corps of Engineers, and Florida
Fish and Wildlife Conservation Commission.
2. City of Edgewater - Rezoning, Subdivision Plat approval, Subdivision Construction
Plan approval, all applicable clearing, removal, construction and building permits.
3. This site may require a Volusia County Environmental Permit.
4. 100 year flood elevation for this site is 6.2-feet minimum finished floor elevation
shall be 7.2- feet.
10. DEVELOPMENT REQUIREMENTS
Failure of this Agreement to address a particular permit, condition, term or restriction shall
not relieve the Developer of the necessity of complying with those permitting requirements,
conditions, terms or restrictions, and any matter or thing required to be done under the existing
ordinances of the City. Existing ordinances shall not be otherwise amended, modified, or waived
unless such modification, amendment, or waiver is expressly provided for in this Agreement with
specific reference to the ordinance provisions so waived.
11. HEALTH SAFETY AND WELFARE REQUIREMENTS
The Developer shall comply with such conditions, terms, restrictions, or other requirements
determined to be necessary by the City for the public health, safety, or welfare of its citizens.
12. APPEAL
If the Developer is aggrieved by any City official interpreting the terms of this Agreement,
the Developer shall file a written appeal to the City Manager. After receiving the written appeal, the
appeal will be reviewed by the City Manager and City Attorney. Ifthe City Manager cannot resolve
the dispute, the issue shall be scheduled for the City Council agenda. The action of the City Council
is the final authority concerning this Agreement.
13. PERFORMANCE GUARANTEES
During the term of this Agreement regardless of the ownership of the Property, the Property
shall be developed in compliance with the terms of this Agreement and applicable regulations ofthe
City not inconsistent with, or contrary to, this Agreement.
14. BINDING EFFECT
The provisions ofthis Agreement, including any and all supplementing amendments, and all
final site plans, shall bind and inure to the benefit of the Developer or its successors in interest and
assigns and any person, firm, corporation, or entity who may become the successor in interest to the
land subject to this Agreement or any portion thereof and shall run with the land and shall be
administered in a manner consistent with the laws of the State of Florida.
15. RECORDING
Upon execution by all parties, the City shall record the Agreement with the Clerk of the
Court in Volusia County. The cost of recording shall be paid by the Developer.
16. PERIODIC REVIEW
The City shall review the development subject to this Agreement every l2-months,
commencing 12-months after the date of this Agreement to determine if there has been good faith
compliance with the terms of this Agreement. If the City finds on the basis 00 of competent
substantial evidence that there has been a failure to materially comply with the terms of this
Agreement, the Agreement may be revoked or modified by the City. Any such revocation or
modification shall only occur after the City has notified the Developer in writing of Developer's
failure to materially comply with the terms of this Agreement and Developer fails to cure such
breach after receiving written notice and a reasonable opportunity to cure such breach from the City
17. APPLICABLE LAW
This Agreement and the provisions contained herein shalI be construed, controlIed, and
interpreted according to the laws of the State of Florida.
18. TIME OF THE ESSENCE
Time is hereby declared of the essence to the lawful performance of the duties and
obligations contained in the Agreement.
19. AGREEMENT/AMENDMENT
This Agreement constitutes the entire agreement between the parties, and supersedes all
previous discussions, understandings, and agreements, with respect to the subject matter hereof.
Amendments to and waivers of the provisions of this Agreement shall be made by the parties only in
writing by formal amendment. Substantial changes, as determined by the City Manager, will require
City Council approval.
20. FURTHER DOCUMENTATION
The parties agree that at any time following a request therefore by the other party, each shall
execute and deliver to the other party such further documents and instruments, in form and substance
reasonably necessary to confirm and/or effectuate the obligations of either party hereunder.
21. SPECIFIC PERFORMANCE
Both the City and the Developer shall have the right to enforce the terms and conditions of
this Agreement by an action for specific performance.
22. ATTORNEYS' FEES
In the event that either party finds it necessary to commence an action against the other party
to enforce any provision of this Agreement or because of a breach by the other party of any terms
hereof, the prevailing party shall be entitled to recover from the other party its reasonable attorney's
fees, legal assistant's fees and costs incurred in connection therewith, at both trial and appellate
levels, including bankruptcy proceedings, without regard to whether any legal proceedings are
commenced or whether or not such action is prosecuted to judgment.
23. COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall be
deemed to be an original but all of which together shall constitute one and the same instrument.
24. CAPTIONS
Captions ofthe sections of this Agreement are for convenience and reference only, and the
words contained therein shall in no way be held to explain, amplify or aid in the interpretation,
construction, or meaning of the provisions of this Agreement.
25. SEVERABILITY
If any sentence, phrase, paragraph, provision, or portion of this Agreement is for any reason
held invalid or unconstitutional by any court of the competent jurisdiction, such portion shall be
deemed a separate, distinct, and independent provision and such holding shall not affect the validity
of the remaining portion hereof.
IN WITNESS WHEREOF, the parties have caused this Agreement to be made and entered into the
date and year first written above.
ATTEST:
CITY COUNCIL OF THE CITY OF EDGEW A TER, FLORIDA
By:
Bonnie Wenzel
Michael Thomas
City Clerk
Mayor
Robin L. Matusick
Paralegal
Witnessed by:
Rodney Jones
Applicant
A.S.D. Properties Management, LLC
Signed, sealed and delivered in the presence of:
ST ATE OF FLORIDA
COUNTY OF VOLUSIA
The foregoing instrument was acknowledged before me on this
day of
2008, by
, and who is personally known to me or has produced
as identification and who did (did not) take an oath.
Notary Public
Stamp/Seal
EXHIBIT "A"
LEGAL DESCRIPTION
The following described real property all lying and being in the County of
V olusia and State of Florida.
PARCEL A - (OR BOOK 2450, PG 1863):
The following land in Volusia County, Florida:
All of Block "D" except Lot 2 West of Canal and North of Road; that part
of Lot 1, Block "E" lying South of Road, except that portion described as
follows:
Beginning at the Southwesterly comer of said Lot 1, Block "E", thence
Northerly along the Westerly line of said Lot, a distance of 325 feet to the
Point of Intersection of the West line of Lot 1 with the County Road;
thence Northerly along County Road a distance of 225 feet; thence
Southeasterly 575 feet more or less to the Southeasterly comer of said Lot;
thence Westerly along Southerly line to the Point of Beginning" all being
situated in the JAMES LUPE SUBIDIVISION, per Map Book 2, Page 33,
Public Records of Vol usia County, Florida.
ALSO:
That part of Lot 5 of the middle 1/3 of the AMBROSE HULL GRANT,
according to the map in Map Book 1, Page 141, described as follows:
Beginning at the Southeast comer of Block "D" of JAMES LUPE'S
SUBDIVISION of the AMBROSE HULL GRANT, thence Southerly on a
line being the extension of the East line of Block "D", a distance of 220
feet; thence Westerly to the Southwest comer of said Block "D"; thence
Easterly along the South line of said Block "D" to the Point of Beginning,
except that part described as follows: Property in Block "D" of the
JAMES LUPE SUBDIVISION, per Map Book 2, Page 33, Public Records
of Volusia County, Florida, described as follows: Commence at the SE
comer of Block "D" of JAMES LUPE SUBDIVISION; thence Southerly
on a line being the extension of the East line of Block "D", a distance of
220.1 feet; thence South 67022' West 1223.6 feet; thence North 76032'
West 352.26 feet; thence North 22046'20" East 735.77 feet; thence South
67013'40" East 277.66 feet; thence South 22046'20" West 55 feet; thence
South 17020'40" East IO feet for the Point of Beginning; thence South
17020'40" East 225 feet; thence South 72039'20" Wes 133.33 feet; thence
North 17020'40" West 225 feet; thence North 72039'20" East 133.33 feet
to the Point of Beginning.
TOGETHER WITH:
EXHIBIT A asd
PARCEL "A' - (OR BOOK 2476, PG 1012):
A parcel of land in the middle of 3rd of the AMBROSE HULL GRANT,
(said Middle 3rd lying and being in Section 44, T-17-S; R-33-E and
Section 53, T -17-S; R-34-E) and described as follows: Commence at the
Northeast comer of said Middle 3rd; thence Southerly along the East line
of the HULL GRANT 1631.6 feet for the Point of Beginning; thence S
23030' E, 1531.52 feet along the Easterly line of HULL GRANT; thence S
64042' W 2331.76 feet; thence N 13026'30" E, 1806.24 feet; thence N
4013' W, 69.25 feet; thence N 65050' E, 1223.63 feet to the Point of
Beginning, Containing 61.56 acres more or less and all being in said
AMBROSE HULL GRANT;
PARCEL "B":
A parcel of land in the Middle Third of the AMBROSE HULL GRANT,
said Middle Third lying and being in Section 44, Township 17 South,
Range 33 East and Section 53, Township 17 South, Range 34 East and
described as follows: Commence at the Northeasterly comer of said
Middle Third, t hence Southerly along the Easterly line of the AMBROSE
HULL GRANT, 1631.6 feet, thence South 65050' West, 1223.63 feet for
the Point of Beginning of the description, thence S 4013' E, 69.25 feet;
thence N 76036' W, 556.56 feet to the Mission Road (Old Turnbull
Hammock Road) thence with the said Road N 22022' E 66.82 feet, thence
S 76036' E, 525.49 feet to the Point of Beginning of this description.
Subject to an easement over Parcel "B" for road purposes.
PARCEL "C":
A portion of Block "E" and a portion of Block "F", LOVEJOY'S 2ND
SUBDIVISION in the Middle 3rd of the AMBROSE HULL GRANT,
according to the plat thereof as recorded in Map Book 8, Page 125, of the
Public Records of Volusia County, Florida, being described as follows:
Commence at the Southeasterly comer of Block "F", said LOVEJOY'S
2ND SUBDIVISION; thence North 1 000'00" West, along the Easterly line
of said Block "F", a distance of 1300.00 feet; thence South 69012'53"
West, a distance of 1548.04 feet for the Point of Beginning; thence South
21000'00" East, a distance of281.30 feet; thence South 69012'53" West, a
distance of 1548.14 feet; thence North 21 001' 46" West, a distance of
281.30 feet; thence North 69012'53" East, a distance of 1548.29 feet to the
Point of Beginning.
Subject to and together with a 30 foot easement for ingress/egress and
utilities described as follows: A portion of Block "E" and a portion of
Block "F", LOVEJOY'S 2ND SUBDIVISION in the Middle 3rd of the
EXHIBIT A asd
2
AMBROSE HULL GRANT, according to the plat thereof as recorded in
Map Book 8, Page 125, of the Public Records of Vol usia County, Florida,
being described as follows: Commence at the Southeasterly comer of
Block "F", said LOVEJOY'S 2ND SUBDIVISION, thence North
21000'00" West, along the Easterly line of said Block "F", a distance of
1300 feet; thence South 69012'53" West, a distance of 1548.04 feet;
thence South 21 000'00" East, a distance of 125.65 feet for the Point of
Beginning; thence continue South 21000'00" East, a distance of 30.00
feet; thence South 69012'53" West, a distance of 12.54 feet; thence North
65047'07" West, a distance of 177.69 feet; thence South 69012'53" West,
a distance of 1631.58 feet to the Easterly line of Old Mission Road, as
now occupied; thence North 02026'47" West, along said Easterly line of
Old Mission Road, a distance of31.61 feet; thence North 69013'32" East,
a distance of 1634.07 feet; thence South 65047'07" East, a distance of
177 .69 feet to the Point of Beginning.
Containing 110.66 i: acres more or less.
EXHIBIT_A_asd
3
EXHIBIT "B"
MASTER PLAN
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EXHIBIT "C"
NORTHER PARCEL (COMMERCIAL)
LEGAL DESCRIPTION
A PORTION OF BLOCK "D" OF JAMES LUPE'S SUBDIVISION OF THE AMBROSE
HULL GRANT PER MAP BOOK 17, PAGE 63 (MAP BOOK 2, PAGE 33) OF THE PUBLIC
RECORDS OF VOLUSIA COUNTY, FLORIDA, DESCRIBED AS FOLLOWS:
BEGINNING AT THE NORTHEAST CORNER OF THE MIDDLE 113 OF THE AMBROSE
HULL GRANT PER MAP BOOK I, PAGE 141 OF SAID PUBLIC RECORDS OF VOLUSIA
COUNTY, FLORIDA; THENCE S23030'00"E ALONG THE EAST LINE OF SAID MIDDLE
113 OF THE AMBROSE HULL GRANT, A DISTANCE OF 714.85 FEET, SAID EAST LINE
ALSO BEING THE EAST LINE OF SAID BLOCK "D" OF JAMES LUPE'S SUBDIVISION
OF THE AMBROSE HULL GRANT: THENCE DEPARTING SAID EAST LINE OF BLOCK
"D" S66030'00"W, 182.25 FEET; THENCE N84016'55"W, 157.88 FEET; THENCE
S660 10'01 "W, 202.77 FEET; THENCE S38037'01"W, 195.12 FEET; THENCE N81027'29"W,
97.44 FEET; THENCE NI4039'39"W, 186.00 FEET TO THE EASTERLY RIGHT OF WAY
LINE OF MISSION ROAD, A VARIABLE WIDTH PRESCRIPTIVE RIGHT OF WAY AS
NOW LAID OUT AND IN USE AND THE BEGINNING OF A NON TANGENT CURVE,
CONCAVE WESTERLY, HAVING A RADIUS OF 502.03 FEET AND CENTRAL ANGLE
OF 7024'52" WITH A CHORD BEARING N33008'37"E; THENCE NORTHERLY ALONG
SAID EASTERLY RIGHT OF WAY LINE AND THE ARC OF SAID CURVE, 64.97 FEET;
THENCE ALONG SAID EASTERLY RIGHT OF WAY LINE, N29026'28"E, 169.30 FEET;
THENCE CONTINUE ALONG SAID EASTERLY RIGHT OF WAY LINE N28033'34"E,
169.48 FEET TO THE BEGINNING OF A CURVE, CONCAVE WESTERLY, HAVING A
RADIUS OF 931.32 FEET AND CENTRAL ANGLE OF 12046'23" WITH A CHORD
BEARING N22009'12"E; THENCE NORTHERLY ALONG SAID EASTERLY RIGHT OF
WAY LINE AND ALONG THE ARC OF SAID CURVE, 207.62 FEET; THENCE
CONTINUING ALONG SAID EASTERLY RIGHT OF WAY LINE, NI5047'41"E, 77.96
FEET TO THE CENTERLINE OF AN UN-DIMENSIONED ROAD, PER SAID PLAT OF
JAMES LUPE SUBDIVISION; THENCE LEAVING SAID EASTERLY RIGHT OF WAY
LINE AND ALONG SAID CENTERLINE N54044'04"E, 233.68 FEET TO THE POINT OF
BEGINNING.
CONTAINING 8.122 ACRES MORE OR LESS.
rrd
AGENDA REQUEST
RZ-0508
Date: November 7, 2008
PUBLIC
HEARING
x
RESOLUTION
ORDINANCE November 17,2008
BOARD
APPOINTMENT
OTHER
BUSINESS
CONSENT
ITEM DESCRIPTION:
I sl Reading - Ordinance No. 2008-0-14
Amend the Comprehensive Plan to update the Capital
Improvements Element (CIE) and the accompanying
Capital Improvement Program (CIP).
APPLICANT/AGENT: City of Edgewater
REQUESTED ACTION: Amend the Comprehensive Plan to update the Capital Improvements Element
(CIE) and the accompanying Capital Improvement Program (CIP).
Background
The CIE identifies the capital improvements that are necessary for implementation ofthe Comprehensive Plan
and ensure maintenance and achievement of Level of Service (LOS) standards for concurrency-related
facilities, i.e. transportation, potable water, sanitary sewer, schools, recreation and open space, stormwater and
solid waste.
The Five-Year Capital Improvement Schedule must be financially feasible pursuant to the 2005 Growth
Management Act (Senate Bill 360). Florida Statutes defines that financial feasibility means that sufficient
revenues are currently available or will be available from committed funding sources for the first three (3)
years, or will be available from committed or planned funding sources for years 4 and 5, of a 5-year capital
improvement schedule for financing capital improvements.
Comprehensive Plan Consistency
The amended CIE shall be submitted to the Florida Department of Community Affairs and all required local
regulatory agencies after adoption.
Other Matters
The CIE Amendment is exempt from the normal biannual Comprehensive Plan Amendment cycle.
ST AFF RECOMMENDATION
Staff recommends approval of the amendment to the Comprehensive Plan by updating the Capital
Improvements Element (CIE) and the accompanying Capital Improvement Program (CIP).
ACTION REOUESTED
Motion to approve Ordinance No. 2008-0-14; the amendment to the Comprehensive Plan by updating the
Capital Improvements Element (CIE) and the accompanying Capital Improvement Program (CIP).
FINANCIAL IMPACT: (Finance Director)
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED)
YES
NO
x
PREVIOUS AGENDA ITEM:
YES
NO
x
CP A_ 0802_ CIE_ord_ 2008 _14
If so, DATE:
Darren Lear
Development Services Director
CP A_0802 _ CIE_ord _ 2008_14
AGENDA ITEM #
Concurrence:
Gch-r.~'Yld1~
Robin L. Matusick
Paralegal
II
./
2
ORDINANCE NO. 2008-0-14
AN ORDINANCE OF THE CITY OF EDGEW A TER
AMENDING THE COMPREHENSIVE PLAN ORDINANCE
NO. 2003-0-04 AS AMENDED, BY AMENDING THE
COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS
ELEMENT BY AMENDING THE DATA AND ANALYSIS
AND THE GOALS, OBJECTIVES, AND POLICIES,
PROVIDING FOR PUBLICATION, HOLDING PUBLIC
HEARINGS, TRANSMITTING THIS ADOPTED
COMPREHENSIVE PLAN AMENDMENT TO THE FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS AND ANY
OTHER UNIT OF LOCAL GOVERNMENT OR
GOVERNMENTAL AGENCY THAT HAS REQUESTED A
COpy OF THE PLAN AMENDMENT; PROVIDING FOR
CONFLICTING PROVISIONS, SEVERABILITY AND
APPLICABILITY AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, from time to time it becomes necessary to amend the City of Edgewater
Comprehensive Plan, and
WHEREAS, the laws of Florida require the City to update the Capital Improvements
Element annually.
WHEREAS, such amendments are permitted subject to the provisions of Chapter 163, F.S.
and Rule 9J-11, F.A.C.
WHEREAS, the Planning and Zoning Board, sitting as the City's Local Planning Agency,
held an advertised Public Hearing pursuant to 163.3164(18) & 163 .3174(4) (a), Fla. Stat. (2006), on
Wednesday, November 12, 2008 on the proposed Plan Amendment and following that Public
Hearing voted and recommended that the City Council approve the aforesaid Amendment to the
City's 2003 Comprehensive Plan; and
WHEREAS, the City Council hereby declares that the purpose and intent of the proposed
Struck througH passages are deleted.
Underlined passages are added.
#2008-0-14
amendment to the Comprehensive Plan is to guide future growth and development; encourage the
best use of land, water and other resources to promote and protect the general welfare of the public.
NOW, THEREFORE, BE IT ENACTED BY THE CITY
COUNCIL OF THE CITY OF EDGEW A TER, FLORIDA:
PART A.
AMENDMENT.
Amending the Capital Improvements Element by amending the data and analysis and the
goals, objectives, and policies, hereby described in Exhibit A.
PART B.
PUBLICA TION.
Notice ofthis proposed change of the Edgewater Comprehensive Plan shall be published in
the manner prescribed by 163.3184 ( 15) (c), Fla. Stat. (2006). The required advertisement shall be
no less than two columns wide by TEN inches (10@) long in a standard-size or tabloid-size
newspaper, and the headline in the advertisement shall be no smaller than EIGHTEEN (18) point.
The advertisement shall not be placed in a portion of the newspaper where legal notices and
classified advertisements appear. The advertisement shall be placed in a newspaper of general paid
circulation in the City of Edgewater, and of general interest and readership in the municipality, not
one oflimited subject matter, pursuant to Chapter 50 of the Florida Statutes. Whenever possible, the
advertisement shall appear in the newspaper that is published at least FIVE (5) days a week, unless
the only newspaper in the municipality is published less than FIVE (5) days a week. 163.3184 (15)
(c) 2.b., Fla. Stat. (2006). The advertisement shall substantially be in the following form:
Notice of Comprehensive Plan Amendment
The City of Edgewater proposes to adopt the following ordinance:
Struck through passages are deleted.
Underlined passages are added.
2
#2008-0-14
ORDINANCE NO. 2008-0-14
AN ORDINANCE OF THE CITY OF EDGEW A TER
AMENDING THE COMPREHENSIVE PLAN ORDINANCE
NO. 2003-0-04 AS AMENDED, BY AMENDING THE
COMPREHENSIVE PLAN CAPIT AL IMPROVEMENTS
ELEMENT BY AMENDING THE DATA AND ANALYSIS
AND THE GOALS, OBJECTIVES, AND POLICIES,
PROVIDING FOR PUBLICATION, HOLDING PUBLIC
HEARINGS, TRANSMITTING THIS ADOPTED
COMPREHENSIVE PLAN AMENDMENT TO THE FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS AND ANY
OTHER UNIT OF LOCAL GOVERNMENT OR
GOVERNMENTAL AGENCY THAT HAS REQUESTED A
COPY OF THE PLAN AMENDMENT; PROVIDING FOR
CONFLICTING PROVISIONS, SEVERABILITY AND
APPLICABILITY AND PROVIDING FOR AN EFFECTIVE
DATE.
A public hearing on the ordinance changing the Comprehensive Plan will be held on
November 17, 2008 at 7:00 p.m. at the Community Center, 102 N. Riverside Drive, Edgewater,
Florida 32132.
PART C.
PUBLIC HEARINGS.
As a condition precedent to the adoption of this ordinance amending the City=s 2003
Comprehensive Plan, the City Council shall hold at least two advertised public hearings on the
proposed comprehensive plan or plan amendment as follows: The first public hearing shall be held
at the transmittal stage pursuant to subsection 163.3184 (IS) (b), Fla. Stat. It shall be held on a
weekday at least 7 days after the day that the first advertisement is published. The second public
hearing shall be held at the adoption stage. It shall be held on a weekday at least 5 days after the day
that the second advertisement is published. 163.3184, Fla. Stat. (2006). The Adoption Hearing shall
be held within 120 days of the Department of Community Affairs having issued its Objections,
Struck through passages are deleted.
Underlined passages are added.
3
#2008-0-14
Comments, and Recommendations Report to the City.
PART D. CONFLICTING PROVISIONS.
All ordinances and resolutions, or parts thereof that are in conflict with this ordinance, are
hereby superseded by this ordinance to the extent of such conflict.
PART E. EFFECTIVE DATE.
This ordinance shall become effective upon its final adoption and as provided by general law.
PART F. SEVERABILITY AND APPLICABILITY.
If any portion of this ordinance is for any reason held or declared to be unconstitutional,
inoperative, or void, such holding shall not affect the remaining portions of this ordinance. If this
ordinance or any provisions thereof shall be held to be inapplicable to any person, property, or
circumstance, such holding shall not affect its applicability to any other person, property, or
circumstance.
PART G. ADOPTION.
The vote on the first reading of this ordinance held on November 17,2008 is as follows:
AYE NA Y
Mayor Mike Thomas
Councilwoman Debra 1. Rogers
Councilwoman GiGi Bennington
Councilwoman Harriet B. Rhodes
Councilman Ted Cooper
Struck through passages are deleted.
Underlined passages are added.
4
#2008-0-14
The vote for second reading/public hearing on this ordinance during the meeting held on
December 8, 2008 is as follows:
Mayor Mike Thomas
Councilwoman Debra J. Rogers
Councilwoman GiGi Bennington
Councilwoman Harriet B. Rhodes
Councilman Ted Cooper
AYE
NAY
PASSED AND DULY ADOPTED this 8th day of December 2008.
ATTEST:
Bonnie Wenzel
City Clerk
For the use and reliance only by the City of
Edgewater, Florida. Approved as to form and
legality by: Carolyn S. Ansay, Esquire
City Attorney
Doran, Wolfe, Ansay & Kundid
Struck tHrough passages are deleted.
Underlined passages are added.
#2008-0-14
CITY COUNCIL OF THE
CITY OF EDGEW A TER, FLORIDA
By:
Mike Thomas
Mayor
Robin L. Matusick
Paralegal
Approved by the City Council of the City of
Edgewater at a meeting held on this 8th day of
December, 2008 under Agenda Item No.
7
-
5
EXHIBIT A
Struck througH passages are deleted.
Underlined passages are added.
6
#2008-0-] 4
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CITY OF EDGEWATER, FL
CAPITAL IMPROVEMENT
PROGRAM
FY 2008-2009 TO 2012-2013
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The Capital Improvement Program as set forth in this document is a long range planning tool for the
City of Edgewater. The document reflects five years of capital outlay with the first year officially
adopted as part of the fiscal year 2008-2009 budget by the City Council. The remaining years in the
CIP serve as a planning guide, which is reviewed annually.
The Capital Improvement Program (CIP) provides a planned and programmed approach to utilizing
the City's financial resources in the most responsive and efficient manner to meet its service and
facility needs. The CIP serves as a "blueprint" for the future of the community. Development of the
CIP requires integration of financial, engineering, and planning functions.
The CIP also incorporates needs identified in the Capital Improvements Element (CIE). The CIE
focuses on anticipated infrastructure requirements for six facility types required by the State of
Florida, Parks, Solid Waste, Stormwater, Transportation, Water, and Wastewater.
The CIE focuses on service level standards and the land use plan adopted by the City Council in order
to preclude deficiencies in adopted level of services. The CIP is developed to achieve the following
results:
* Consolidating and coordinating all department requests with the goal of reducing
unnecessary delays and coordinating individual departments' improvement programs.
* Establishing a system of procedures and priorities by which each proposal can be
evaluated in terms of public need, the comprehensive planning of the area, and the
interrelationships of projects and cost requirements.
* Scheduling capital projects over an extended period so the most efficient financial plan for the
CIP can be achieved.
* Assuring that the s-year schedule of improvements for each type of facility is financially feasible.
* Successfully implement level of service standards for public facilities as outlined in
Florida Statutes Chapter 163, part of which states:
Provide that public facilities and services meet or exceed the standards
established in the Capital Improvements Element required by F.S. 163.3177
and are available when needed for the development, or that development
orders and permits are conditioned on the availability of these public
facilities and services necessary to serve the proposed development. Not
later than one year after its due date established by the state land planning
agency's rule for submission of local comprehensive plans pursuant to
F.S. 163.3167(2), a local government shall not issue a development order or permit
which results in a reduction in the level of services for the effected public facilities
below the level of services provided in the comprehensive plan of the local government.
,
Table 1
City of Edgewater
Capital Improvement Schedule
Fiscal Years Ending 2009-2013
Project Fiscal Year Total
2008-2009 2009-2010 2010-2011 2011-2012 2012-2013
Vehicle Renlacement 5206000.00 5300 000.00 5350 000.00 5~00 000.00 5 \ 056 000.00
12 Lead/ EKG Monitor 525 000.00 S25.000.UO
r;enisis Extrication 1'00\ Svstem s.'ln UOO.OO S30.000.00
Self rontained Breather Annaratus S 100 000.00 5100000.00
Fire Dent. Totals 5206.000.00 5300.000.00 5350.000.00 ~OOO.OO 5325.000.00 51.211.000.00
FIRE DEPARTMENT
Vehicle Renlacemcnt S 103616.00 5112 OOO.UO S84 000.00 S56 OOU.OO S11 ~.OOO.OO S467 616.00
Police Station Land ACtluisition 580.000.00 S80 000.00
Radio S"<tem Rcnlacement S200000.00 5200 000.00
Policc Dent. Totals $183,616.00 5312,000.00 584,000.00 556,000.00 5112,000.00 $747,616.00
POLICE DEPARTMENT'
V chicle Rcnlaccmcnt 5~09 750.nO S410000.00 5770 OOU.OO 5620 oon.oo 575000U.00 52759.750.00
Wastcwatcr Slin linina S200.nOO.00 5200.000.00
Bar Screen WWTP 5110000.00 5120000.00
SE Service Arca Desiall & ronstruction 5101 400.00 5" 000 000.00 51101 400.00
Retrofit Lift Station 1 2 13 S70000.00 S40.000.00 570.0UO.OO 5180 UOO.OO
(2) 25 HP romnressors WWfP 530.000.00 S.'lO.OOO.OO
Western Storaac Tank & Pumn Station 5130000.00 5 I 30 000.00
WW!1' Rehab/Rcnlacement 53 000 000.00 53 000000.(11) 56 000 000.00
2.5 MGD Wastewater Treatment Plant 5100000U.OO 57.50U OOu.OO 5(i SOO OOU.OO 5150000UO.OO
SE Service Area Reclaimed Imnrovements 5350.000.00 55.0l1n.00o.oO S5 350 000.00
ART wells 17 18 1920 51 210931.00 51 210931.00
Aerator and stairwav renlacement 5200 OOO.!)O 52000!)0.00
Claricone Paintina 51 Ou 000.00 5100000.00
Renlacement of 2" Water Lines S4U.OOO.OU 540 UOO.OO
Westcrn Reclaimed Water Main Extension 5350000.00 53.5UO 000.00 53 850.000.00
Slinlinin 1 exisitna nine~-Wildwood Subdivision 525 ooo.no 530000.0(J S300Un.UO 5210.0UO.OO S""95.00U.UO
Eastern Shores Proicct S96.750.00 S96.750.00
Environmental Services Totals 52.378.831.00 56.305.000.00 513.370.000.00 58.150.000.00 $7 .460.000.00 537.663.831.00
ENVIRONMENTAL SERVICES,
LEISURE SERVICES'
Vehicle Renlacement S~5.()OO.00 568 000.00 530000.00 5148.000.00 5271 .ooo.on
t\ nimal Shelter 5250000.00 S250000.00
Hawks Park Amnitheatre 5183175.00 5183175.00
Kenned ' Park Rennovations S255.0ll0.00 5290 OOO.UO 55450nU.OO
DOl1 Park S50 000.00 S50.0no.oo
Malll10 Lake Park 5500000.00 S500000.00
Harner Linuid ('"lled Dewees Slone Mower 525.000.00 525 000
Parks and Rccreation Totals $688.175.00 $50.000.00 568.000.00 ~30.000.00 $988.000.00 $1.824.175
Vehicle Renlacement 565 000.00 565 000.00
Fleet I'uel Tank Renlacemcl1t 5125 000.00 S I ~S 000.00
30th Street Sidcwalk 5157716.0f) 5157716.00
Road Renavinl1 5335.272.00 5450 000.00 5475 000.00 $500.000.00 55(01)00.00 51 260 27?J)0
Public Works Totals $617.988.00 $515.000.00 $475.000.00 $500.000.00 $500.000.00 $2.607 .988.00
All Proiccts Totals $4.074.610.00 $7 .482.000.00 $14.347.000.00 58.766,000.00 $9.385.000.00 $44.054.610.00
PUBLIC WORKS'
Source: City of Edgewater Planning Division, 2008.
~
CAPITAL IMPROVEMENT PROGRAM
TOTAL
FUNDING SOURCES FY08-09 FY09-10 FY10-11 FY11-12 FY12-13 FIVE YEARS
General Fund
General Fund Revenues $ $ 225,000 $ $ 30,000 $ 125,000 $ 380,000
CDBG Grant 87,461 87,461
ECHO Grant 83,175 840,000 923,175
FRDAP Grant 200,000 200,000
FOOT Grant- 30th Street Sidewalk 118,287 118,287
Prior Year Appropriations 582,240 582,240
. Transportation Impact Fees 80,000 80,000
Police Impact Fees 80,000 80,000
Local Option Gas Tax 450,000 475,000 500,000 500,000 1,925,000
Recreation Impact Fees 155,000 155,000
Debt Proceeds 309,616 502,000 502,000 86,000 460,000 1,859,616
General Fund Totals 1,695,779 1,177,000 977,000 616,000 1,925,000 6,390,779
Water and Sewer Fund
Interest Earnings 50,000 50,000
Transfer from Water Development 783,558 2,130,000 370,000 3,283,558
Transfer from Sewer Development 587,373 700,000 4,500,000 7,500,000 6,500,000 19,787,373
Transfer from Operating 5%
of Revenues 450,000 400,000 400,000 400,000 400,000 2,050,000
Proprietary Appropriations 250,000 220,000 350,000 820,000
Debt Proceeds 161,150 3,050,000 8,070,000 11,281,150
Water and Sewer Fund Totals 2,282,081 6,280,000 13,340,000 8,120,000 7,250,000 37,272,081
Stormwater Fund
Indian River Lagoon License Plate 16,750 16,750
Proprietary Appropriations 25,000 30,000 30,000 210,000 295,000
Cost Share Grant 80,000 80,000
Storm water Fund Totals 96,750 25,000 30,000 30,000 210,000 391,750
Total Revenues from All Sources $ 4,074,610 $ 7,482,000 $ 14,347,000 $ 8,766,000 $ 9,385,000 $ 44,054,610
Sources of Revenue
Stormwater Fund
1%
General Fund
15%
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Water and Sewer Fund
84%
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SUMMARY OF CAPITAL IMPROVEMENTS
Facility Type FY 08-09 FY09-10 FY10-11 FY11-12 FY12-13 Total
Fire Department $206.000 $300.000 $350.000 $30.000 $325.000 $1.211.000
Police Department 183.616 312.000 84.000 56.000 112.000 747.616
Environmental Services 2.378.831 6.305.000 13.370.000 8.150.000 7.460.000 37.663.831
Leisure Services 688.175 50.000 68.000 30.000 988.000 1.824.175
Public Works 617.988 515.000 475.000 500.000 500.000 2.607.988
Total Capital
Improvements $4,074.610 $7.482.000 $14.347.000 $8.766.000 $9.385.000 $44.054.610
SUMMARY OF COMMITTED AND PLANNED FUNDS
Fund FY -08-09 FY09-10 FY10-11 FY11-12 FY12-13 Total
General Fund $1.695.779 $1.177.000 $977.000 $616.000 $1.925.000 $6.390.779
Water and Sewer Fund 2.282.081 6.280.000 13.340.000 8.120.000 7.250.000 37.272.081
Stormwater Fund 96.750 25.000 30.000 30.000 210.000 391.750
Total Committed and
Planned Funds $4.074.610 $7,482.000 $14.347.000 $8.766.000 $9.385.000 $44.054.610
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City of Edgewater
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
EFFECTIVE MA.RCH 2002 TBD
CITY OF EDGEW A TER
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
CHAPTER IX C~\PITAL IMPROVEMENTS ELEMENT
TABLE OF CONTENTS
INTRODUCTION ................................................................................................................... 1
A. CAPITAL IMPROVEMENTS INVENTORy.................................................................. 2
1. Needs Derived from Other Elements............................................................................ 2
2. Existing Financial Resources .......... ............................. ......................... ............. ........... 5
B. FEDERAL AND STATE GRANTS AND LOANS ......................................................... 12
C. LOCAL POLICIES AND PRACTICES ........................................................................... 15
D. FINANCIAL ANAL YSIS..................................................................................................20
E. GOALS, OBJECTIVES, AND POLICIES .......................................................................31
CONCURRENCY MANAGEMENT
A. PUBLIC FACILITIES, CAPACITIES AND LEVEL-OF-SERVICE INVENTORY
FOR CONCURRENCY MANAGEMENT .......................................................................1
1. Transportation ............................... ....... ......................... .... ............. .......... .............. ....... 1
2. Sanitary Sewer. ............................................... ....... .................. .......... ........... ............... ... 1
3. Potable Water .......... ..... .......... ..... ............................ .................... ......... ............ .............. 1
4. Solid Was te Disposal.......................... ............................. ................ ............ ........ .......... 2
5. Stormwater Drainage .................................... ..................... ... ................ ............. ............ 2
6. Recreation And Open Space. .................................. ................... .......... ............ .............. 2
B. CONCURRENCY ASSESSMENT ...................................... .............. ........ ........... .............3
1. Sanitary Sewer, Solid Waste, Drainage, and Potable Water Facilities .......................... 3
2. Parks and Recreation Facilities .....................................................................................4
3. Transportation Facilities .................. ............................ .............. ....... ........... ............. ....4
IX-i
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
C. GENERAL RULES FOR CONCURRENCY ASSESSMENT ......................................... 5
1. Existing Deficiencies ............................ ............................. ............... ................ ............. 5
2. Approved Impacts ................ ..................................... ................. .......... .......................... 5
3. Phasing......................................................................................................................... . 6
4. Time Specific Approval........ ....................... ..... ....... ................... ........................... ........ 6
5. Additional Information ................................ ............................ .......... .............. .............. 6
6. Transportation.... ...... .... ......... ....... .................................... ............. ......... ............ .... ....... 6
7. Sanitary Sewer ....................................................... ................... .......... .......... .................. 6
8. Potable Water...... .......... ................. ................................. .............. ........... ............. ......... 7
9. Solid Waste ..... ............................................... ...... .... ........................... ........... .................7
10. Stormwater Drainage ..... ................. ................................ .............. ......... ................. ....... 7
11. Recreation...................................................................................................................... 7
D. GOALS, OBJECTIVES, AND POLICIES ......................................................................... 8
LIST OF TABLES
Table 1 - Capital Improvements Schedule
Table 2 - Volusia County School District Five Year Work Program
Table 3 - Revenue Projections Affecting Capital Improvements
Table 4 - Expenditure Projection for Scheduled Capital Improvements
Table 5 - Debt Service Expenditure Projections
Table 6 - Annual Operating Expenditures
Table 7 - Fiscal Assessment No. 1
Table 8 - Fiscal Assessment No.2
Table 9 - Five Year Schedule of Improvements
Table CM-l-Level of Service Standards
LIST OF FIGURES
Figure 1 - Federal Grant Agencies and Program Titles
LIST OF l\:L\PS
Map IX 1 Gcncral Location of Capital Impt"O'v'cmcnt3
IX-ii
CITY OF EDGEW A TER
COMPREHENSIVE PLAN
eAPIT AL IMPROVEMENTS ELEMENT
CAPITAL IMPROVEMENTS ELEMENT
INTRODUCTION
The purpose of the Capital Improvements Element (CIE) is to evaluate the need for public facilities
as identified in other Elements of this Plan. In addition, the Capital Improvements Element will
present an analysis of the fiscal capability of the City to fund needed public facilities, recommend
financial policies to guide the funding of those identified improvements, and to schedule the funding
and construction of improvements in a manner necessary to ensure that capital improvements are
provided when required.
Needed capital improvements are those which are necessary to meet the adopted level of service
standards identified in other elements of this Plan. The City of Edgewater public facilities which
require identification and funding are:
· Transportation - Roadways which are under the jurisdiction of the City, and those roadways
which the City wishes to aid in funding improvements.
· Sanitary Sewer Sub-Element - Sanitary sewer treatment and effluent disposal facilities
necessary to serve the existing and future population of the City. In addition,
recommendations for capital improvements and policies to ensure adequate sanitary sewer
collection facilities.
· Solid Waste-Sub Element - Solid waste disposal facilities to service the City's existing and
future population, coordination with V olusia County to ensure those facilities are available
when needed, and recommendations for adequate solid waste collection methods.
· Drainage Sub-Element - Drainage systems necessary to meet recommended level of service
standards for stormwater quality and conveyance and coordination with V olusia County for
improvements to systems in basins which serve the City but are outside its jurisdiction.
· Potable Water Sub - Element - Potable water treatment facilities necessary to service the
existing and future population of the City. In addition, recommendations for capital
improvements and policies to ensure adequate potable water delivery facilities.
· Recreation/Open Space Element - Recreation facilities and land areas necessary to meet the
recommended level of service standards.
The capital improvements element will also present methods to ensure "concurrency" as defined
and required in Chapter 9J-5.003 and '9J-5.016, Florida Administrative Code (F.A.C.). The Element
will also present methods to monitor the "concurrency management system" as defined and
required in Chapter 9J-5.003 and 9J-5.0055, F.A.C.
IX-1
CITY OF EDGEW A TER
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
A. CAPITAL IMPROVEMENTS INVENTORY
1. Needs Derived from Other Elements
The analysis documented in the preceding comprehensive plan elements have identified facility
improvements needed to meet the existing service deficiencies and those needed to meet the
demands of future growth.
The geographic service areas and locations were identified for major public education and public
health system components. System components whose service areas include the City of Edgewater
are identified in the list in Table 1. The public education system is operated by the V olusia County
School Board, and the public health systems are operated by the V olusia County Health
Department.
The V olusia County School Board presently bases its needs assessments on the findings of the
Educational Phn Plant SUf7Jey, prepared every five years by the State Department of Education in
accordance with Florida Statutes. The last survey was completed in latc 1999 April 2008. The
results of this survey indicated a need for a new middle school k-8 school to be built in the City of
Edgewater. The School Board, based on this report, has acquired a site for this facility along S.R.
442 in the southwestern section of the City, which is cxpcctcd to bcgin dcvelopmcnt in
approximately fi-.'c (5) ycars anticipated to open August 2014. Indian River Elementary School will
be adding eleven (11) proposed classrooms to it's location. The remainder of the existing
educational facilities were noted as being in excellent or good condition and were adequately served
by roadways, sanitary sewer, solid waste, stormwater drainage, potable water and recreation facilities.
The State Department of Children and Families (DCF) determines the need for new health care
facilities with a formula based on occupancy rates, historic use by age group, and population
projections by age group. Although Edgewater currently has no full-service hospitals, there is Bert
Fish Medical Center located just outside the corporate City limits that serves the Edgewater area.
Based on growth forecasts a hospital will not be needed before 2020. Halifax Hospice currently has
under construction. a 12-bed patient care facility located at 4140 S. Ridgewood Avenue in
Edgewater.
Individual capital improvement needs identified in this element are, for the most part, those
improvements, which cost $25,000 or more and are generally non-recurring purchase items. The
capital improvements identified in the other elements of this Comprehensive Plan are listed with a
brief description in Table 1 along with their estimated costs and projected year of expenditure. The
improvements are listed by type of service, related to the various elements of the Comprehensive
Plan. As required by Section 9J-5.016, F.A.C., the Capital Improvements Element addresses existing
and future capital improvements needed for at least the first five fiscal years after the adoption of
the Comprehensive Plan. Therefore, Table 1 lists improvements identified for the years 2001 2006
2009- 2013. Funding sources for these capital improvements are listed in Table 9. Table 2 identifies
the Volusia County School District Five-Year Work Program which must be referenced within in
City's CIE per the Public Schools Facility Element.
IX-2
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
CENERAL:
]>lew City Hall $ 5oo,llOO $ 2,OOll,009 $ 2,599,90g
Ceneml Totals $ 599,90g $ 2,000,000 $ 2,599,000
PUBLIC SAFETY: (FireIRe~eue)
$ 238,703 $ 2e9,837 $ 199,510
ALS "",paratus at ne'.... station $ 2llll,llOO $ 199,OOll $ 399,900
Replace Batl. 57 $ 32,109 $ 32, 100
Replaee Military BruGh Truck $ 81, 113 $ 81,113
Replace Utility SUppOR TRlelt $ 29,705 $ 29,705
Pulllie Saft!!), Totals $ $ 238,7ll3 $ 2e2, 105 $ 271,113 $ 2ell,837 $ 1,93e,058
DRAINACE:
COAdllct City wide Stomm'llter Management System Analysis
and ImpRl'lement Stlldy $ 12ll,9ll9 $ 120,009
Implementation of imflro\'ements in Stormwater MaGter Plan
$ 75,ooll $ 75,000 $ 75,ooll $ 75,Oll9 $ 30ll,Ollll
Condllet impRlvements to Gamordy System Channel G2 $ 18ll,00ll $ ISg,900 $ 3ell,000
Maintain e)tisting struetllre in 18th Sl. ChaAnel EI $ 5,900 $ 5,000 $ 5,099 $ 5,009 $ 5,ll99 $ 25,909
Maintain existing strueture in 18th Sl. Channel E1 $ 5,009 $ 5,00ll $ 5,90ll $ 5,9ll9 $ 5,llOO $ 25,900
Maintain existing strueture I 18th Sl. ChaAnel E6 $ 5,llOO $ 5,00ll $ 5,000 $ 5,000 $ 5,000 $ 25,OllO
~ ~ -'- $ 135,090 $ 90,099 $ 9ll,llllll $ 279,90ll $ 21ll,ooO $ 855,009
SA,"IITARY SEWER:
$ 2,009,ooll $ 2,099,000
Western Service AFea Colleetion & Tmnsmission System
$ 775,900 $ 775,000
Con duet existing gmvity seVier system repairs $ 10ll,OOO $ 10ll,OOO $ 100,000 $ 10ll,000 $ 1 llO,llllll $ 5oo,llOll
$ IOll,ll9ll $ 2,815,000 $ I llll,lloo $ 100,OllO $ I llO,ll9ll $ 3,275,1l0ll
POTABLE WATER:
]>Ie..... Wells $ 35ll,ll09 $ 35ll,llll9
SR 112 Water System Upgmde $ 75ll,090 $ 75ll,009
Southern serviee area ground stomge tanlt $ 5ll9,llll9 $ 5ll9,lloo
Potallle Water Total $ 75ll,900 $ $ 35ll,900 $ 5llll,llllll $ $ 1,600,090
PARKS & RECREATION:
Construct BaGellall.lSoAIlalllleldslHa...:Its Parlt $ 5llll,009 $ 59ll,llgll
Construct Conaervation area' Hawl,s Par~t $ 25,ooll $ 25,ll9ll
Construct ,\mphitheotcr $ 15,llOll $ 15,000
$ 15,ll9ll $ 75,9ll9 $ 159,ooll
Purchase land lOr park $ 15ll,OOO $ 15ll,llllll
- . $ 25ll,ll9ll $ 25ll,009
Purehase land for nature park $ I llll,ooll $ I llll,ll9ll $ 15ll,llllll $ 35ll,lloo
$ 2llll,ll9ll $ 2oo,ll9ll
$ 375,llllll $ 315,000 $ 75ll,999
Additional Ileat mffips Memard May Parlt $ 15ll,9llll $ 159,009
ParllS and Recreation Totals $ I, 129,OO9 $ 125,lloo $ 225,99ll $ 375,llllO $ n5,llllll $ 2,879,009
All Prejects Totals $ 2, I 05,000 S 3,628,703 S 1,027,105 S 1,519,113 $ 1,J5S,IlJ7 $ 9,6J6,1l58
TABLE 1
City of Edgewater
Capital ImJlro~'emeRt Sehedule
Fiscal Years Ending 2902 2006
Snuree: City of Edge\'.'lIter Planning Dj>. ision, 200 I
IX-3
Table 1
City of Edgewater
Capital Improvement Schedule
Fiscal Years Ending 2009-2013
Project Fiscal Year Tot.1I
2008-2009 2009-2010 2010-2011 2011-2012 2012-2013
FIRE DEPARTMENT
Vehicle Renlacement 5206000.00 5300 000.00 5350000.00 5200.000.00 S \.056.000.00
12 Lead/ EKG Monitor 525 000.00 525.000.00
Geni.is Extrication Tool Svstpm S30.000.00 530.000.00
Self Contained Breather Annaratu" S100000.00 5100 000.00
Fire Dent. Total. $206.000.00 $300.000.00 $350.000.00 $30.000.00 $325.000.00 $1.211.000.00
POLICE DEPARTMENT'
Vehirlp Rpnlarempnt 5103616.00 S112000.00 S84 000.00 S56 000.00 5112000.00 5467616.00
Policp Statinn Land Arnui"ition 580.000.00 580 000.00
Radio Sv.tem Renlarpmt'nt 5200 000.00 5200 000.00
Police Dent. Totals $183,616.00 $312,000.00 $84,000.00 $56,000.00 $112,000.00 $747,616.00
ENVIRONMENTAL SERVICES'
Vt'hirle Rt'nlacempnt $209.75n.OO S410 Don. on S770.000.00 S620.000.00 S750000.00 52759750.00
Wastewater Slin linin!> $200000.00 S200.000.00
Bar Screen WWfP S 120 000.00 5120000.00
ISE Service Area Desi= & Construction 5101 400.00 52 000 000.00 52 101 400.00
Retrofit Lift Station 1 2 13 S70.000.no S40 noo.no 570 oon.oo 51S0.000.00
1(2) 25 HI' Comnressors WWTI) S30000.00 530.000.00
We"tern Stnraa" Tank & Pumn Station 5130000.00 S I.~O 000.00
WWTP Rphab/Ren\arempnt 53.000.000.00 53.000000.00 56.000.000.00
2.5 MGD Wastewater Treatment Plant 5\ 000000.00 57 500000.00 S6.5nO.OOo.OO 515000000.00
SE Service Area Reclaimed Imnrovements S350.000.00 $5.000.000.00 55.350.000.00
ART wells 17181920 51210931.00 51210931.00
Aerator and stairway renlacement 5200000.00 S200000.00
rlaricone Pain tim' 5100000.00 S100000.00
Reo\acement of2" Water Lines 540.000.00 540.000.00
Western Reclaimed Water Main Extension 5350 000.00 53 500.000.00 53.850 000.00
Sliolinim' exisitm' nines-Wildwood Subdivision 525.000.00 S30000.00 530 000.00 S210.000.00 S">95.000.00
Eastern Shores Proiect 596.750.00 596 750.00
Environmental Services Totals $2.378.831.00 $6.305.000.00 $13.370.000.00 $8.150.000.00 $7 .460.000.00 $37 .663.831.00
LEISURE SERVICES:
IV"hidp Rf'nlarf'mf'nt S"5 000.00 568000.00 530000.00 5148000.00 5271 000.00
Animal Shelter 5250 000.00 5250 000.00
Hawks Park AmnithP:1tr" 5183175.00 5183175.00
I Kennedv Park Rennovations 5255.nOO.no 5290000.00 5545 onu.oo
Dol' Park 550000.00 550000.00
Manao Lak" Park 5500000.00 5500000.00
Hamer Liouid rolled Deweps Slonp Mower 525 000.00 ~
Parks and Recreation Totals $688.175.00 $50.000.00 $68.000.00 $30.000.00 $988.000.00 $1.824.175
PUBLIC WORKS:
Vehicle Renlacement 565 000.00 565.000.00
Fleet Fuel Tank Renlacement 51"5000.00 S 125.000.00
30th Street Sidewalk 5157716.00 5157716.00
Road Renavina 5335 272.00 5450 000.00 5475000.00 5500.000.00 5500.000.00 52 260 272.00
Public Works Totals $617.988.00 $515.000.00 $475.000.00 $500.000.00 $500.000.00 $2.607.988.00
All Proiects Totals $4.074.610.00 $7 .482.000.00 $14.347.000.00 $8.766.000.00 $9.385.000.00 $44.054.610.00
Source: City of Edgewater Planning Division, 2008.
Table 2 I
2009-2013 Volusia County School District Five-Year Work Program
New Construction 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013
*Euclid Ave. Alt Ed-Replacement 300,000 3,500,000 350,000
*Marks, George Elm-Replacement School 1,580,000 22,300,000
New Elm "A" Relieve Cvpress Creek, Horizon, Chisolm 1,210,000
*New Elm HZ" Relieve George Marks, Woodward, Starke 19,040,000 1,890,000
New Elm "C" Relieve Pathways, Pine Trail 1,210,000
New Elm "D" Relieve Timbercrest, Volusia Pines, Deltona Lakes 22,000,000 2,400,000
New Elm "F" Relieve Orange City, Manatee Cove, Debary 2,100,000
*New K-8 "FF" Relieve New Smyrna Mid, Indian River, Edgewater 1,800,000 39,500,000
New Mid "HH" Relieve Heritage, Galaxy 1 ,800,000
*Ormond Beach Mid-Master Plan Phase II 24,870,000 2,000,000
Total New Construction 21,440,000 30,260,000 27,730,000 4,200,000 64,220,000
I
Malor Proiects at Existina Schools and Facilities
*Chisolm Elm- Additions/Remodeling 2,500,000 400,000
Deltona HS-Reroof Campus 2,880,000
Deltona Lakes Elm- Chiller System Bid 8 & 9 922,000
Discoverv Elm-HV AC 4,100,000
Enterprise Elm-Classroom Addition 7,000,000 500,000
Indian River Elm-Classroom Addition 3,238,000 180,000
New Smyrna Bch Mid- Doors, Restrooms 610,000
Pine Ridge HS-HVAC Bldg 5 150,000 1,500,000
Pine Trail Elm- HV AC 5,200,000
Portables-Lease 1,400,000 1,200,000 1,000,000 900,000 800,000
Portables- Move and Compliance 714,000 690,000 640,000 590,000 540,000
Sea breeze HS- Renovate Bldg 7 & Air System 1 st Floor 900,000
Southwestern Mid-Additions 500,000 5,000,000 500,000
Sunrise Elm-Classroom Addition 180,000 2,700,000 180,000
*Westside Elm-Additions 1,007,000 80,000
Various Schools-Minor Projects 1,200,000 1,300,000 1,400,000 1,500,000 1,600,000
Various Facilities-Facilities Review Projects 13,761,445 10,000,000 10,000,000 10,000,000 10,000,000
Total Major Projects at Existing Schools and Facilities 27,175,445 28,150,000 21,120,000 19,497,000 13,520,000
Facilities Management
Facilities Management-Various Projects 3,650,289 3,759,798 3,872,592 3,988,770 4,108,433
Technoloav
Network, EDP & Communications Equipment 9,692,350 12,000,000 12,000,000 12,000,000 12,000,000
System Wide Eauipment and Vehicles
Various Schools & Departments Furniture and Equipment 2,781,002 2,800,000 2,800,000 2,800,000 2,800,000
Total Eauipment and Vehicles 2,781,002 2,800,000 2,800,000 2,800,000 2,800,000
Buses
Transportation Dept- Bus Replacement 1,150,722 3,548,028 5,088,615 6,566,572
Transfers I
Transfers- Debt Service 51,637,254 53,408,170 53,411,985 53,410,211 56,280,590
Transfers-Equipment Leases & Property Insurance 3,262,350 662,350 662,350 662,350 662,350
Transfers-Maintenance 14,305,000 14,305,000 14,305,000 14,305,000 14,305,000
I
Totals I 133,943,690 146,496,040 139,449,955 115,951,946 174,462,945
Source: Volusia Countv School District, Work Program Adopted 09/16/08 .=Proiects on approved Sales Tax list
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
Each capital improvement project is described briefly in Table 1. In addition, the reason for the
project is identified and estimated total project cost is provided. For ease of review, the projects
have been grouped by facility type. As indicated, capital improvement projects have been identified
for general, public safety, sanitary sewer, potable water, drainage, parks and recreation, and
transportation facilities. It should be notcd that thc projects in Table 2 includc capital
impro>;cmcnts mcntioned iB thc Infrastructurc ElemcBt of the City's CP which were not fiBalizcd at
thc timc this clcmcBt was eompleted (Septcmbcr, 1988). Thcsc projects includc the paviBg and
drainage improvemcnts to be conducted in the Florida Shores arca, a wastcwatcr Rcuse Distribution
Systcm for cffluent disposal, Florida Shorcs 'JC'atcr System ImprovcmcBts for firc protcction, and
Wcstcrn 'JC'atcr Treatmcnt Plant/'JC'cYfield LaBd Acquisition costs.
It should be noted that the capital improvement projects contained in Table 1 are not inclusive of all
the anticipated capital expenditures by the City during the planning period. Table 1 is limited only to
those major components identified by the preceding elements of the City's Comprehensive Plan
(CP) in order to analyze development impacts and trends at a level of detail which is both
manageable and fairly accurate.
The cost estimates for the capital improvements indicated in this element were developed using
standard engineering practice regarding construction costs, in conjunction with information derived
from actual construction costs of similar projects, certified bid documents on similar projects, and
engineering cost estimates conducted on similar projects.
2. Existing Financial Resources
The first step in planning capital improvements, as well as arranging the necessary financing through
the budgeting process, is to inventory the major sources of funding available to the City. These
major sources of funding are expected to contribute a total revenue sum of $ 8,553,327 $4.074.610
in fiscal year ~2009. The revenue sources listed below comprises a working inventory for which
the City's ability to fund the needed capital improvements will be assessed. In addition, the current
status of each revenue source currently used by the City is indicated. It is important to note that the
list below includes all of the major financial resources available to the City and is not limited to the
funds which will be used for the capital improvement projects identified in the 5-year Schedule of
Improvements included in this element. These currently utilized financial resources comprise, in
part, the revenue sources which will be used to fund the identified capital improvements projects.
IX-5
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
3. Local Revenue Sources
a. Property Taxes (Ad Valorem)
Property taxes are normally based on a millage rate (i.e. one mill equates to $1 per $1000 of
assessed value, or .1 %) which is then applied to the taxable value of all real property, as well as all
other tangible personal property. The revenue from ad valorem taxes may be used to fund both
operating costs and capital projects, unless prohibited by local policies. Provisions at the State
level exist for raising the millage rate above the 10-mill cap set by local referendum for debt
service or provision of municipal-type services within the City.
CURRENT STATUS: As the major source of revenue for the City of Edgewater, ad valorem
taxes normally account for approximately ~ 41 % of the City's annual budget for the General
Fund. The City's current millage rate for the General Revenue Fund is set at approximately 5:95
5.90 mills. The expected tax yield for fiscal year ~ 2009 is $2,527,588 $5.554.095 from a tax
base (adjusted taxable value) of $442,505,001 $980.595.906. A level of assessment of 96% is
currently used by the City.
b. Public Utility or User Charges
The revenue from these charges is generated primarily as a result of the rates charged to City
residents of utilization of City-owned utilities such as water, sewer, drainage, and solid waste
removal/ disposal. Revenue from these operations include user fees, miscellaneous customer
service charges, and interest income.
CURRENT STATUS: The expected public utility revenue for fiscal year ~ 2009 is estimated
to be approximately $7,732,031 $12.728.185.
c. Other taxes, fees, and charges
This category of revenue source includes special assessments, various administrative fees, and
other charges for using services or facilities owned and operated by the City. Some examples of
these charges are public document sales, property appraisal fees, fines and forfeitures, permit and
license fees, City fund interest income, City property sale income, rental income, and all private
contributions (real estate, gifts, donations, etc) to the City.
CURRENT STATUS: Approximately ~ 22% of the City's General Fund revenues are
generated from these sources. In fiscal year 29fH- 2009, the sum of $2,170,338 $3.039.733 is
expected to be generated by these fund sources.
IX-6
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
d. Franchise Fees
Thc City cUffcntly chargcs a franchisc fcc (bas cd on thc applicable gross rc-.rcnucs chargcd) fDr
utility scrviccs which arc provided by pri-vatc companics within thc City. Thc utility scrvicc and
franchisc fce for cach rcspccti-vc type of scrvicc arc: (i) Electric Scrvicc 6%; Oi) Telcphonc
Scrvicc Hf(j; (iii) Solid Wastc Collcction Scrvicc 1%; (iv) Natural Cas Scrvicc 6%; and (v)
Cable Telcvision Scrvicc 3%.
The City currently charges a franchise fee (based on the applicable gross revenues charged) for
utility services. which are provided by private companies within the City.
CURRENT STATUS: Approximately ~ 1% of the City's General Fund revenues are generated
from this source. For fiscal year ~ 2009, it is anticipated that $673,100 $1.003.256 in revenue
will be generated from this funding source.
e. Public Service or Utility Tax
A municipality may levy a tax on the purchase of electricity, metered or bottled gas, water, cable
television, and telecommunication services. The tax may be levied upon only the purchases
within the municipality and may not exceed ten (10) percent of the applicable payments received
by the seller of the taxable item from the purchaser of the purchase of such service.
CURRENT STATUS: The City currently charges a public service or utility tax on the previously
mentioned applicable and available utility services, with the exception of cable television services.
The City presently charges ten (to) percent of revenues for electricity, gas and water, and seven
(7) percent of revenues for telecommunications. For fiscal year ~ 2009, the City anticipates
receiving $1,397,000 $1.746.410 in public service or utility tax revenue, which amounts to
approximately +63 U% of the estimated General Fund revenue.
f. Special Source of Revenue
Additional funding mechanisms are sometimes required due to the availability of existing revenue
sources and/or the project priorities assigned by the City Council. The options available to the
City regarding alternate sources of revenue for funding capital improvement projects are listed
below.
1) System Development of Impact fees. Fees which are charged in advance
of new development to pay for infrastructure needs, but not operating
costs, resulting directly from the new development. The fees must be
equitably allocated to the specific group(s) which directly benefit from
the capital improvements. In addition, the assessment levied must fairly
reflect the true cost of the capital improvements.
IX-7
CITY OF EDGEW A TER
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
CURRENT STATUS: The City currently charges impact fees for water and wastewater services,
and for parks. Approximately $182,000 $40.000 in impact fee revenues (including interest
income on fund balances) are expected to be generated during fiscal year ~ 2009.
g. Special Assessment
Similar to impact fees, special assessments are charged to residents, agencies or areas who directly
benefit from the provision of a new service or facility by the City. For example, the construction
of a gravity sewer system for an existing neighborhood may be financed through a special
assessment to the neighborhood's individual homeowners rather than through a revenue fund of
the City. The requirement that all of the City's residents fund the new sewer system through a
City revenue source is not considered equitable.
CURRENT STATUS: The City currently has two special assessments in the Florida Shores area,
one for sewer, and one for paving. The sewer assessment was started in November 1992 and
the paving assessment was started in November 1994. The long-term debt service associated
with the special assessment bonds is summarized below:
~
~
200J
2004-
2OQ5
~
General Stormwater SRF Water and Sewer Fund
$911,370 $376,813 $1,811,438
$911,370 $376,813 $1,811,438
$911,370 $376,813 $1,811,438
$911,370 $376,813 $1,811,438
$911,370 $376,813 $1,811,438
$911,370 $376,813 $1,811,438
2009
2010
2011
2012
2013
$900.349
$900.349
$478.320
$387.835
$387.835
$164.641
$1.811.438
$1.811.438
$1.811.438
$1.811.438
$1.811.438
h. Borrowing
Occasionally, many local governments are required to resort to borrowing funds to pay for capital
improvements due to their extremely high cost. Usually, either long-term or short-term financing
is used to provide these funds. The short-term financing option is normally handled by local
banks and is used to raise the required revenue for periods of one to five years. The more
customary method is to authorize long-term bond issues, which range in length from five to
thirty years.
IX-8
CITY OF EDGEW A TER
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
Listed below are several types of bond issues available to the City.
1) General Obligation Bonds. These are bonds which are backed by the
full faith and credit of the local government, and are required to be
approved by a voter referendum. Since these bonds are secured by the
taxing power of government, they generally offer lower interest rates
than other bonds. The revenues collected from ad valorem taxes on
real estate, as well as other sources of revenue are used to service the
government's debt. General obligation bonds should be used to fund
capital improvements which benefit the whole City rather than specific
areas or groups of citizens.
CURRENT STATUS: The City currently has no outstanding general obligation bonds.
However, the City has $500,000 in outstanding general obligation notes.
2) Revenue Bonds. The revenue obtained from the issuance of these
bonds is normally used to finance publicly owned facilities such as
water treatment and wastewater treatment facilities. The charges
collected from the users of the facilities are used directly to retire the
bond obligations. This basically allows the capital project to be self-
supporting. It should be noted that the interest rates generally tend to
be higher than those of general obligation bonds. Also, the issuance of
the bonds may be approved by the City Council without a voter
referendum.
CURRENT STATUS: The City has issued several revenue bonds to fund the improvements to
its water and wastewater facilities. The bond revenues are deposited into Enterprise Trust Fund
accounts for each of the utilities, from which funds are specifically earmarked for a particular
project. User charges are then used to service the debt. The total annual debt service on these
bonds is as follows:
~-
~ 2009-
~ 2010-
;!004 2011-
~ 2012-
~ 2013-
Total
$1,067,687
$1,066,813 $2.134.835
$1,068,262 $2.134.835
$1,068,328 $2.134.835
$1,068,060 $2.134.835
$1,068,060 $2.134.835
$6,497,210 $10.674.175
IX-9
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
3) Industrial Revenue Bonds. This type of bond, though issued by a local
government, is actually assumed by companies or industries which use
these funds to construct facilities. The low interest rates associated
with this type of bond (due to their tax exempt status) makes it
particularly attractive to industry. The advantages to the local
government is that the private sector is responsible for the retirement
of the debt and that the new employment opportunities are created in
the community.
CURRENT STATUS: The City has not issued any Industrial Revenue Bonds.
4. State Sources
The City of Edgewater also depends on annual disbursements from state government to supplement
its revenue sources. The revenue sources discussed above represent those funds generated by City
levies which may be collected and disbursed at the local level. The revenue sources discussed in this
section represent those funds which are: (1) generated locally, but collected and later reimbursed to
the City by the State; (2) adopted as a local option tax or license fee, collected and reimbursed by the
State; or (3) shared by the State in the form of grants to the local government, but originate from
State general revenues. The amounts available from these sources may vary widely from year to year
depending on legislative actions.
a. Revenue Sharing Trust Fund
This component of revenue consists of 1.075 percent of sales and use tax collections, 12.5
percent of the state alternative fuel use decal fee collections, and the remainder from the one-
cent municipal fuel tax. The sales and use tax collections were substituted for the cigarette tax
revenues that previously were used for this fund by the Florida Legislature. The municipal fuel
tax funds are restricted for transportation related expenditures.
CURRENT STATUS: The City anticipates receiving $125,000 $369.000 from this revenue
source in the fiscal year ~ 2009. Of this revenue, 63.8% comes from the sales and use tax
collections, .4 percent comes from the user decal fee collections, and the remainder (35.8%) is
generated by the one-cent municipal fuel tax. This revenue source is anticipated to account for
approximately 4:9.:2% of the City's General Fund revenues in fiscal year ~ 2009.
b. Other Shared Revenue
This category of revenue sources includes several major financial resources which, like the
Revenue Sharing Trust Fund, are shared between City, County, and State agencies.
The following taxes and licensing fees generate a large portion of the total annual revenue for
the City's General Fund.
IX-10
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
1) Sales Tax - The current sales tax in the State is 6%, and is levied on
retail sales, and such things as commercial rentals, admission fees to
entertainment facilities, and motor vehicle sales. 9.718% (cff-ccti-,rcJuly
1, 2000) of The collection is returned to the Cities and Counties in
accordance with specific formulae. The variables of the formulae, in
the case of cities, include the population of the municipality, as well as
the total and unincorporated population of the County.
CURRENT STATUS: The City's portion of the State sales tax is expected to amount to
approximately $850,000 $900.000 in fiscal year ~ 2009, which represents 9,-9 2% of the City's
General Fund revenue budget for that year.
c. Mobile Home Licenses
Mobile Home licenses currently range from ~$31.60 to ~ $86.60, depending on what time
length is established in the rate structure. Each City shares in the allocation of the revenues
from this source based on the number of units located in the City. The City in turn shares a
portion of the revenue with the local school board. This has proven to be a relatively stable
revenue source over time.
CURRENT STATUS: The City's share of this revenue source estimated for fiscal year ~
2009 amounts to approximately $23,000 which represents less than 1 % of the General Fund
revenue budget.
d. Local Option Taxes
Currently, there are four (4) possible sources of revenue available to the City within this
category. All of the funds are generated locally, but the funds are collected and disbursed by the
Florida Department of Revenue. The City currently shares in only one (1) of these revenue
sources.
CURRENT STATUS: The City's share of this revenue source estimated for fiscal year ~
2009 is approximately $123,000 $77.000 which amounts to 4:9 1% of the City's ~ 2009
General Fund revenues.
e. Alcoholic Beverage License
The Division of Alcoholic Beverages and Tobacco for the State of Florida administers the
issuance of licenses associated with the sale and/or consumption of alcoholic beverages. The
State collects in excess of $37 million annually from this fee. Of this amount, a portion is
returned to counties and municipalities as a state shared revenue.
IX-11
CITY OF EDGEW A TER
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
CURRENT STATUS: The City's share of this revenue source is anticipated to amount to
approximately $9;900 $7,000 in fiscal year ~ 2009 which is less than 1 % of the City's General
Fund revenues.
f. Other Sources of Shared Revenues.
The City also receives other shared revenues from both the County and other government
agencies. These revenues include the Motor Fuel Tax Rebate, the Federal Excise Tax, and the
County Occupational Liccnsc f'Ccs Business Tax Receipt fees.
CURRENT STATUS: The City's share of these revenues for the fiscal year ~ 2009 are
anticipated to amount to:
a. Motor Fuel Tax Rebate:
b. County Occupational Liccnse Fees:
b. County Business Tax Receipt Fees:
$9;900 $5.000
$21,000
$15.000
The sum of these revenue sources amounts to less than 1 % of the City's fiscal year ~ 2009
General Fund revenues.
B. FEDERAL AND STATE GRANTS AND LOANS
The system by which federal general revenue sharing was formerly provided (U.S. State and Local
Fiscal Assistance Act of 1972) has been substantially modified. The federal funds are now available
through allocations to the state agencies which administer and monitor block grants or disbursed by
federal agencies as block grants directly to state and local agencies, as well as other eligible
organizations and individuals. The purpose of the block grants program is to allow recipients
greater freedom in the actual funds, though the funds must still be used for projects in specific
categories. Since these funds require the competitive applications be submitted in order to receive
an allocation, the grant monies are usually non-recurring and cannot accurately be projected for
annual budgeting purposes.
A partial list of available federal grant sources is shown in Figure 1. Other grants and loans are
administered at the state level, with state executive departments acting as "pass-through agencies"
for federally funded projects. The Community Development Block Grant (CDBG) is an example of
a federally funded grant project. The U.S. Department of Housing and Urban Development
administers this program and allocates 70% of its CDBG funds to "entitlement communities", or
IX-12
CITY OF EDGEW A TER
COMPREHENSIVE PLAN
CAPIl AL IMPROVEMENTS ELEMENT
the larger urban areas. These communities must apply for grants for financing specific projects
from a list of eligible activities outlined in Title I statutes. These projects include infrastructure
improvements, housing projects, and commercial revitalization. The remaining 30% of the grant
funds are allocated to state pass-through agencies such as the Department of Community Affairs
(DCA) in the State of Florida. DCA administers these grants for the same types of projects
mentioned previously, but restricts their availability to small cities and counties.
In addition to block grants, there are several direct loan programs available at the federal level, but
their applicability to capital projects is extremely limited. State loans however, are usually available
to finance capital projects such as land acquisition for low-income housing. DCA administers loans
and grants for these projects to eligible governments through its Bureau of Housing.
CURRENT STATUS: The City has received a loan from the Florida Department of
En-.rironmental Regulation (DER) under the State Re;olving Loan Program for funding
wastewater infrastructure impro'v'ements. The City has rccei';ed $25,809,128 in low interest
loans to fund wastewater treatment plant impro';ements, collection facilities, and dechlorination
faeilities.
}~dditionally, the City has received a grant from the FRD.AP in the amount of $150,000 for the
Edgewater Park Ballfield Expansion as well as a grant from I IUD in the amount of $277,000 f-or
impro';ements to upgrade the Southeast V olusia YMCA to a shelter.
Finally, in conjunction with the 1988 Solid \X'aste Management ..i\ct (SWMA), Volusia County
rccci'v'cd a State grant f-or conducting and promoting a recycling program. The County allocated
a portion of these funds to each participating municipality based on population. The City's
portion of the Volusia County Recycling and Education Crant amounted to $6,905 f-or fiscal
year 2001.
The City has received a grant from the Florida Recreation Development Assistance Program
(FRDAP) in the amount of $200.000 for the Kennedy Park improvements as well as a grant
from Housing and Urban Development (HUD) in the amount of $87.461 for street repaving.
IX-13
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
FIGURE 1
FEDERAL GRANT AGENCIES AND PROGRAM TITLES
AGENCY
TITLE
Department of Commerce
Public Works and Development Facilities
Support for Planning Organizations
Public Works Impact Projects
Public Telecommunications Facilities
Construction and Planning
Department of Children & Families
Community Health Concerns
Department of Housing and Urban
Development
Housing Development Grants
Community Development Block
Grant/Entitlement
Community Development Block
Grant/Small Cities Program
Department of Interior
Outdoor Recreation: Acquisition,
Development, and Planning
Urban Park and Recreation and Recovery
Program
Department of Transportation
Urban Mass Transportation Capital
Improvement Grants
Urban Mass Transportation Technical
Studies Grant
Environmental Protection
Agency
State Revolving Loan Fund (DFR) Program
Comprehensive Estuarine Management
SOURCE: "Catalog of Federal Domestic Assistance", Government Printing office, Washington,
D.C.
IX-14
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
C. LOCAL POLICIES AND PRACTICES
To guide the location and timing of land development, local policies and practices are used,
particularly in support of the goals, objectives, and policies of the Future Land Use Element.
Obviously, state agencies and water management districts which provide public facilities within the
City's jurisdiction may influence these policies and practices. One such influence was found to be
generated by the Florida Department of Transportation (FD01) 5-year Transportation Plan. This
influence stemmed from the fact that several roadways within the City's jurisdiction are part of the
state highway system, and therefore are largely the financial responsibility of the FDOT. Plans for
the improvement of some of these roadways may be included in the before mentioned 5-year
Transportation Plan. However, there are other such roadways not included in the plan. Either
scenario affects the capacity of the roadways, which in turn affects the level and intensity of
development, as well as the degree of financial commitment for which the City must plan.
In the absence of improvement plans by FDOT, special provisions may be made when the City
desires improvement of a state road to maintain local levels of service standards. These provisions
may include the City expending funds for roadway improvements or providing FDOT with the
funds, either of which may be collected through an impact fee.
In this section, many of the local practices and policies used by the City are described in terms of
their general concept and the circumstances surrounding their use. The policies and practices both
used in the past and currently in use are identified. Policies and practices not in use which have the
potential for being used by the City are discussed in a later section of the CIE.
1. Level of Service Standards.
Level of Service (LOS) standards indicate the degree of service provided, or proposed to be
provided by public facilities based on their operational characteristics. Basically, the LOS indicates
the capacity per unit of demand for each public facility. Therefore, the LOS is a summary of the
existing or desired public facility conditions. Chapter 163, F.S., and Chapter 9J-5, F.A.C., both
require LOS standards to be included for all public facilities addressed by local governments in their
CPo These LOS standards are to be established for the specific purpose of issuing permits or
development orders to ensure that adequate capacity is available and will be maintained in public
facilities for future development.
LOS standards can effect both the timing and location of development by encouraging development
of those areas which have public facilities with excess capacity. In addition, development is not
allowed unless the needed facilities and services are available. This development and provision of
services usually occur in a phased sequence over a period of time.
IX-15
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
CURRENT STATUS: The City has adopted formal LOS standards with the completion of
their CIP. Therefore, the LOS standards as outlined in the various elements of the CIP have
been listed below.
Sanitary Sewer: 95 gallons per capita per day-
204 gallons per equivalent residential unit per day
Solid Waste: 2.75 pounds per capita per day
Drainage: Level A - No significant street flooding
Level B - No major residential yard flooding
Level C - No significant structure flooding
Level D - No limitation on flooding
(Based on 25-year/24-hour storm event)
Potable Water: 100 gallons per capita per day
204 gallons per equivalent residential unit per day
Collector Roadways: LOS D for peak hour volumes
Arterial Roadways: LOS D for peak hour volumes
Limited Access Road: LOS C
Public Transit Facilities (Volusia County): In process of establishing LOS standards
Recreation Standards for Facilities:
Facility
Parkland
Baseball/Softball
Basketball Court
Tennis Court
Handball/Racquetball Court
Community Center
Multi- Purpose/Soccer
Shuffle Board Court
Bocci Ball Court
Volley Ball Court
Boat Ramps
Bike/Pedestrian Trail
Fitness Trails
Activities Center
Gymnasium
Unit of Measure
5 acres/1,000 persons
1 field/4,000 persons
1 court/5,000 persons
1 court/3,500 persons
1 court/4,000 persons
1 facility /30,000 persons
1 field/4,000 persons
1 court/1 ,500 persons
1 court/10,000 persons
1 court/5,000 persons
1 ramp/4,700 persons
1 mile/4,000 persons
1/14,000 persons
1/15,000 persons
N/A
IX-16
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
2. Capital Improvements Program (CIP)
A capital improvements program is a plan for capital expenditures to be incurred each year over
a fixed period of years to meet anticipated facility improvements and needs. The CIP identifies
each capital project or other capital expenditures anticipated by the City, as well as presenting
estimates of the resources needed to finance the project.
The CIP is designed to be consistent with the CIE of the local CP because it reflects the goals,
objectives, and policies of the element and its implementation strategy, including the 5-year
Schedule of Improvements. In addition, the CIP is not restricted to only those public facilities
addressed in the CP, as is the CIE.
The first year of a CIP becomes the annual capital budget with longer range capital expenditures
identified for the 5-year program. The capital budget encompasses enacting appropriations for
those capital projects delineated for the first year of the CIP. The CIP, similar to CIE, is
reviewed on an annual basis.
CURRENT ST A 111S: The City is currently preparing a CIP with 5-year increments, within
which are contained annual capital budgets.
3. Impact Fees
Impact fees are imposed by many local governments on new developments to offset the costs of
new public facilities necessitated by the development. Local government may use this strategy as
one method of implementing the CIE. Chapter 163, F.S. includes impact fees as an innovative
technique that may be integrated into the land development regulations.
Impact fee development is a logical outgrowth of the CIE preparation. A rational basis for
developing an impact fee ordinance comes from the assessment of the local government's
capital improvement needs and its capability to provide for those needs which is required by
Chapter 9J-5, F.A.C.
1nfill development location and timing may be affected and controlled through the use of impact
fees. This is because infill development usually occurs in those areas having capital facilities with
excess capacity. If the local government chooses not to recover the costs of capital facilities in
underutilized service areas, infill development may be encouraged by the absence of impact fees
on developments proposed within those areas.
CURRENT ST A 111S: Thc City currcntly has impact f'Cc ordinanccs for pw';iding watcr,
wastcwater and rccrcation scrviccs. .Additionally, as of }~pril 1, 2001 thc City ,,,,'ill rcquirc
impact f-ccs fDr Firc and Rcscuc scrviccs.
The City currently has impact fee ordinanccs resolutions for providing water. wastewater.
recreation. Fire and Police services.
IX-17
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CAPIl AL IMPROVEMENTS ELEMENT
4. Yfflafl Utility Service Areas
The delineation of ttfflaft utility service areas within a comprehensive plan or CIP may be used to
describe areas where local governments intend to provide public facilities and services. When
used in conjunction with a CIE and CIP, ttfflaft utility service areas can be used as a tool to
coordinate the timing of public facilities and service provision within areas planned for
development.
Additionally, the following benefits may be the result of using ttfflaft utility service areas:
a) Encourage efficient and orderly growth patterns;
b) Preserve agricultural and environmentally sensitive areas; and
c) Support control on facility extensions
CURRENT STATUS: Yfflafl Utility service areas have been included in the Utilities
Element of the City's CP, but only for water and wastewater facilities and services.
5. User Charges and Connection Fees
User charges are designed to recover the costs of public facilities or services from those who
benefit from them. Many areas of local government employ the use of user charges. Monthly
sewer charges paying for the operation and maintenance of wastewater facilities as well as
retiring debt service on revenue bonds is a good example of user charge usage. This technique
may also be applied to transportation, potable water, solid waste, recreation, and parking
facilities and services.
These charges may be designed to vary, depending on the quantity and location of the services
rendered, in order to affect the pace and pattern of development. In other words, the greater
the distance from the service area, the higher the user charge.
CURRENT STATUS: User charges and connection fees are currently used for wastewater,
potable water, solid waste, and recreation facility maintenance.
6. Concurrency Management System.
This controls the timing and location of development by conditioning new development
approvals on evidence that sufficient facilities and services are present or will be provided in
order to maintain adopted LOS standards. In effect, this implements the 1985 Legislative
mandate (Chapter 163, F.S.) that requires public facilities to be available to support the impacts
of new development. Therefore, development approval becomes contingent on the ability of
IX-18
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CAPn AL IMPROVEMENTS ELEMENT
local governments to provide facilities and services, and furthermore, may require the
development itself to furnish the facilities and services in order to maintain the adopted LOS
standards. Additional benefits associated with a Concurrency Management System are as
follows:
a) Supports the consistency of the CIE with the Future Land Use
Element;
b) Provides for the orderly expansion of public facilities;
c) Stabilizes capital improvement expenditures and taxing structures for
capital improvements; and
d) Reduces the possibility of damage to the environment from the use
of overburdened facilities.
Typically, the Concurrency Management System interacts with the development approval process by
requiring that all zoning, subdivision, or planned unit development (PUD) approval be granted only
upon demonstrated compliance with the system. The building permit stage is another level at which
a Concurrency Management System may function. In this context, the Concurrency Management
System may control development in areas that are already approved, but not as yet built on, such as
pre-platted lands.
CURRENT STATUS: The City has developed a Concurrency Management System as part
of this element.
7. Mandatory Dedication or Fees in Lieu Of.
The City may require, as a condition to plat approval, that subdivision developers dedicate a portion
of the land within the development to be used for public purposes such as roads, parks, and schools.
Dedication may be made to the governing body, or to a private group such as a homeowners
association.
When a subdivision is of such small scale or topographic conditions that a land dedication cannot
reasonably be required, the City may require that the subdivider pay a fee in lieu of dedication which
is equivalent to the amount of land that otherwise would have been dedicated by the developer. The
fee may be deposited into a separate account for use in the future towards the provision of such
facilities.
As a result of the public facility provision, the adjacent area benefiting from the initiative would
likely become more attractive to development. Therefore, the acquired service potential may be
used to encourage growth in desired areas.
IX-19
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
CURRENT STATUS: The City currently requires mandatory dedications of land or fees in
lieu of.
8. Moratoria.
A moratorium, or stop-gap ordinance, is used to temporarily halt or freeze development in an area
for a specified period of time on an emergency basis. The ordinance may be imposed on building
permits, development approvals, or governmental services such as potable water connections or
wastewater system extensions and! or connections. The moratorium normally is imposed for a
"reasonable time" to allow the necessary planning activities to take place pending comprehensive
plan preparation, adoption, or amendment. The State of Florida legal system has found
development moratoria to be a valid measure of last resort in the protection of local public health,
safety, and welfare when adopted in accordance with applicable procedures. Some other
considerations in adopting a moratorium include:
a) Determining legal status of existing permit applications and approvals
to determine the extent of "vested rights" for those developments
approved prior to ordinance adoption;
b) Specifying the geographic extent of the moratorium (whether it will
be City wide, or limited to specific hazard areas with existing service
insufficiencies); and
c) Specifying the time frame and conditions under which the
moratoriumwill be imposed.
CURRENT STATUS: The City is not currently imposing any moratoria.
D. FINANCIAL ANALYSIS
FISCAL ASSESSMENT
In this section, an examination is made of the City's ability to fund the capital improvements listed
in Table 1. The purpose of the examination is to determine whether sufficient revenue will be
available using the existing budgeting framework utilized by the City to fund the required
improvements at the time when they are needed.
The assessment process estimates future revenue receipts which the City will use to fund capital
improvements, then balances these revenues against the anticipated capital improvement
IX-20
CITY OF EDGEWA TER
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
expenditures. Using this process, it becomes possible to quantify annual revenue surpluses and
shortfalls, thereby providing a basis for examining opportunities for financing the required capital
improvements. The examination of these opportunities is included in the next portion of this
section, entitled "Summary and Recommendations".
In addition to the direct cost for capital improvements, this section will review the fiscal impacts of
the capital improvements identified in the other CP elements upon the actual operation of the City
departments responsible for facility management. This will include costs for additional personnel
and routing operation/maintenance activities. It should be noted that this assessment includes only
those items planned for in other CP elements.
Accounting System
The accounting system employed by the City records financial transactions in individual accounts
called "funds". Records for each fund provide a complete accounting of fund assets, liabilities,
reserves, equities, revenues, and expenditures. The following is a brief description of the funds
which the City has established for capital improvement financing.
GENERAL FUND: The General Fund is the basic operating fund of the City. It accounts for all
revenues and expenditures used to finance the traditional services associated with a municipal
government which are not accounted for in other funds. These services include police and fire
protection, civil defense, emergency rescue services, street services, parks and recreation, building
safety, general administration and any other activity for which a specific special fund has not been
created.
ENTERPRISE FUND: Enterprise Funds are established to account for the financing of self-
supporting municipal activities which render services on a user charge basis to the general public. In
the City, the water and sewer utility, refuse collection and stormwater operations are operated as
enterprise activities.
The significant characteristic of an Enterprise Fund is that the accounting system makes it possible
to determine whether the activity is operated at a profit or loss. All reports of Enterprise Funds are
self-contained. In this way, creditors, legislators, and the general public can evaluate the
performance of the municipal enterprise on the same basis as investor-owned enterprise in the same
industry.
IX-21
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
Projected Revenues
The City's tax base was projected to increllse decrease for 2009, assuming a ~ 3.00% rate of
growth for the adjusted taxable value of property (including new construction), as indicated below.
The City's assessment ratio is projected to remain stable at 96%.
Tax Base
20M 2009
2002 2010
2003 2011
2004 2012
2005 2013
200i
Adjusted
taxable
income
$ 442,505,001 $ 459,098,939 $ 476,315,149 $ 494,176,967 $ 512,708,603 $ 531,935,176
$980.595.906 $1.010.013.783 $1.040.314.197 $1.071.523.623 $1.103.669.331
SOURCE: City of Edgewater Finance Dept.
Ad valorem tax yields were projected assuming the fiscal year ~ 2009 rate of millage and the
average annual increase (~ 3.00%) in adjusted taxable value over the pas-t next five years. It
should be noted that the five-year average rate for millage amounts to a rate of ~ 5.900 per
$1,000 of taxable property value. , which is higher than the current budgeted rate of 5.95 for fiscal
yeat' ~
Tax Base ;wm 2l!ll2 2002 m1l!. 2OO.l-mll iW04 W2 2005 22U ;!006
Ad Valorem
Tax
Yield
$2,527,589
$5.554.095
$2,622,373
$5.720.718
$2,720,712
$~
$2,822,739
$6.069.110
$2,928,592
$6.251.183
$3,038,111
SOURCE: City of Edgewater Finance Dept. Assume a collection of 96% of the total ad valorem tax billings.
Table 3 indicates the revenues expected to be available to the City to finance the expenditures and
capital improvements for the years 2001 2006 2009-2013. Revenue projections are based on past
trends and anticipated changes in funding sources. These amounts are represented in ~ 2009
dollars.
IX-22
CITY OF EDGEWATER
COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS ELEMENT
TABLE 3
REVENUE PROJECTIONS AFFECTING CAPITAL IMPROVEMENTS
~ 2009 2002 2010 2003 2011 2004 2012 200i 2013 200i
FUND
General Fund
Ad Valorem $ 2,527,5119 $ 2,622,373 $ 2,720,712 $ 2,1l22,739 $ 3,0311,414 $ 3,0311, 414
$ 5,554,095 $ 5,720,718 $ 5,892,340 $ 6,069,110 $ 6,251,183
Franchise Fees $ 673,400 $ 6115,1115 $ 697,175 $ 709,376 $ 734,421 $ 734, 421
$ 1,003,256 $ 1,033,354 $ 1,064,354 $ 1,096,285 $ 1,129,173
State Shared Revenues $ 1,7115,000 $ 1,963,500 $ 2,159,ll50 $ 2,375,1l35 $ 2,1l74,760 $ 2,ll74,760
$ 1,396,000 $ 1,437,880 $ 1,481,016 $ 1,525,447 $ 1,571,210
Utility Tax $ 1,397,000 $ 1,5711,610 $ 1,7113,1l29 $ 2,015,727 $ 2,573,1l82 $ 2,57J,1l1l2
$ 1,746,410 $ 1,798,802 $ 1,852,766 $ 1,908,349 $ 19,695,600
Other $ 2,170,338 $ 2,387,926 $ 2,615,034 $ 2,ll51,052 $ 3,346, 166 $ 3,346,166
$ 3,847,786 $ 3,963,220 $ 4,082,116 $ 4,204,580 $ 4,330,717
Subtotal: $ 8,553,327 $ 9,237,594 $ 9,976,600 $ 10,774,729 $ 12,567,643 $ 12,567,643
$13.547,547 $13.953.974 $14.372.593 $14.803.771 $15,247,884
Enterprise Funds:
Wastewater $ 2,133,500 $ 2,240,175 $ 2,352, 1114 $ 2,469,793 $ 2,593,283 $ 2,722,947
$ 3,800,000 $ 3,914,000 $ 4,031,420 $ 4,152,363 $ 4,276,933
WW Spec. I\ssm;s $ 1,ll50,OOO $ 1,1l50,000 $ 1,1l50,OOO $ 1,1l50,OOO $ 1,1l50,OOO $ 1,1l50,OOO
Reclaimed $ 413,170 $ 425,565 $ 438,332 $ 451,482 $ 465,026
Solid \lV3ste $ 1,21.11,531 $ 1,307, 162 $ 1,333,305 $ 1,359,971 $ 1,3117,170 $ 1,414,914
Refuse $ 2,979,046 $ 3,068,417 $ 3,160,470 $ 3,255,284 $ 3,352,943
Water $ 2,929,000 $ 3,104,740 $ 3,291,021 $ 3,41111,4116 $ 3,697, 795 $ 3,919,663
$ 3,800,000 $ 3,914,000 $ 4,031,420 $ 4,152,363 $ 4,276,933
Stormwater $ 11711,1l35 $ 913,91111 $ 950,511.1 $ 91111,570 $ 1,0211,113 $ 1,069,237
$ 1,064,101 $ 1,096,024 $ 1,128,905 $ 1,162,772 $ 1,197,655
Net Bond Proceeds $ 2,000,000 $ 8,070,000 $ 7,500,000 $ 6,500,000
Reclaimed W3ter loan $ 1,000,000
boaR
Subtotal $12.056,317 $12.418.007 $20.860.547 $20.674,263 $20.069.491
Total Revenues $ 29,179,520 $ 27,1l91 ,251 $ 29.730,2e2 $ 31,70e,277 $ 33,1l29, 775 $ 361,112,047
$25,603,864 $26,371,980 $35,233,140 $35.478.034 $35.317.375
The Enterprise Fund projected revenues for each account include anticipated income from user
charges, connection fees, impact fees, assessment receipts, and customer service charges. The
revenue projections for wastewater and water user charges and connection fees are based on current
individual fee amounts (average monthly charge and connection fees) and projected total service
connections. Solid waste user charge revenue projections are based on current average monthly
charges also.
IX-23
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CAPIl AL IMPROVEMENTS ELEMENT
The amount shown for net bond proceeds represents the use of bond proceeds which are
anticipated to be issued for major capital projects. The amounts shown reflect the year when the
proceeds are estimated to be encumbered for the project and not the use of the proceeds deposited
in the construction fund for financing the project.
Projected Expenditures
The projected expenditures have been separated into three categories for the purpose of this
assessment: (i) scheduled capital improvement project expenditures; (ii) capital improvement debt
service expenditures; and (iii) operating cost expenditures. The first category of expenditure
represents the direct cost of those capital improvements expected to be incurred annually, those
identified by the other CP elements, and those identified by the City's Capital Improvements
Program (in addition to the CIP projects already identified by the other CP elements). Table 4 lists
these projected expenditures by Fund for 2001 20062009-2013.
TABLE 4
EXPENDITURE PROJECTIONS FOR SCHEDULED CAPITAL IMPROVEMENTS
FUND
General Fund
Annual Capital Expenditures
CIE Projectf:
Enterprise Funds
Annual Capital Expenses
W3f:tew3ter
-WateF
Water/Sewer
Refuse
Stormwater
Total Expenses
CIE Projects
W3stew3ter
-WateF
Stormw3ter
20M 2009 2002 2010 2003 2011 2004 2012 2005 2013 200G
$ 350,000 $ J50,OOO $ 350,000 $ 350,000 $ 350,000 $ J50,000
$ 1,695,779 $ 1,177,000 $ 977 ,000 $ 616,000 $ 1,925,000
$ e63,70J $ 987,105 $ 1,e49,413 $ 2,985,837
$ 977 ,000
$ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000
$ JO,OOO $ 30,000 $ JO,OOO $ 30,000 $ 30,000 $ 30,000
$ 2,072,081 $ 5,928,000 $ 12,960,000 $ 8,045,000 $ 7,010,000
$ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000
$ 210,000 $ 352,000 $ 380,000 $ 75,000 $ 240,000
$ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000
$ 96,750 $ 25,000 $ 30,000 $ 30,000 $ 210,000
$ 4,074,610 $ 7,482,000 $ 14,347,000 $ 8,766,000 $ 9,385,000
$ 100,000 $ 2,875,000 $ 100,000 $ 100,000 $ 100,000
$ 750,000 $ J50,OOO $ 500,000
$ 1 J5,OOO $ 90,000 $ 90,000 $ 270,000 $ 270,000
$ 575,000 $ 810,000 $ 4,953,703 $ 2,102,105 $ 3,094,413 $ 3,930,837
IX-24
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
The second category includes the projected expenditures required to meet debt service requirements
for outstanding bond issues, as well as planned future bond issues included in the revenue projects
in Table 4. The future debt issues are anticipated by the City to provide monies to fund the
reclaimed water improvements as well as various general improvements. In addition to long-term
indebtedness, the City utilizes short-term borrowing for minor capital expenditures. Table 5 lists the
projected debt service expenditures by Fund.
TABLE 5
DEBT SERVICE EXPEDNITURE PROJECTIONS
20M 2009 2002 2010 2003 2011 2004 2012 2005 2013 2006
FUND
General Fund
Special Assess. $ 911,370 $ 911,370 $ 911,370 $ 911,370 $ 911,370 $ 911,370
$ 900,349 $ 900,349 $ 478,320
Enterprise Funds
Wastewater
State SRF Loan $ 1,1l11,4311 $ 1,1l11,4311 $ 1,1l11,4311 $ 1,1l11,4311 $ 1,1l11,4311 $ 1,1l11,4311
$ 1,811,438 $ 1,811,438 $ 1,811,438 $ 1,811,438 $ 1,811,438
Water
Other Outstanding Debt $ 1,Oe7,e1l7 $ 1,Oee,ll13 $ 1,Oell,2e2 $ 1,Oell,3211 $ 1,Oell,OeO $ 1,Oell,060
$ 1,367,687 $ 1,366,813 $ 1,368,262 $ 1,368,262 $ 1,368,262
Storm water
Other Outstanding Debt $ 379,530 $ 377,530 $ 375,530 $ 373,530 $ 371,530 $ 3e9,530
$ 387,835 $ 387,835 $ 164,641
The debt service to fund the enterprise component of the elP program consists entirely of revenue
bonds and special assessment bonds. Based on the opinion of the City's Council, this debt does not
come under the current charter provisions of the City. With respect to the general debt associated
with the General Fund, the current charter requires that the City not incur additional debt of more
than .75% of the net taxable ad valorem property value during any forward moving five (5) year
period unless such debt was approved by a referendum of eligible voters in a general election. Based
on the current Charter provisions, the estimated debt service capacity assuming assessed valuation
rates is as follows:
Value for ~ 2009
Charter Limitation at .75%
$112,505,001 $980.595.906
$ 3,318,788 $7.354.469
IX-25
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
The final category of expenditures contains the annual operating costs for providing the necessary
facility improvements and services to the City's customers. These operating costs consist of the
recurring expenses associated with the normal operation of capital facilities such as supplies,
maintenance, personnel, and utility costs associated with the assessed capital improvement needs.
The operating costs have been assigned to the first year in which they are expected to be incurred
based on the schedule of improvement contained in Table 4. Table 6 presents the annual operating
expenditure of the City for years 2001 2006 2009-2013.
Table 6
ANNUAL OPERATING EXPENDITURES
Millions of Dollars
20M 2009 2002 2010 2003 2011 2004 2012 2005 2013 2006
FUND
General Fund $ B,546,615 $ B,9n,946 $ 9,422,643 $ 9,B93,775 $ 10,388,464 $ 10,907,887
$ 12,647,198 $ 13,026,614 $ 13,417,412 $ 13,819,935 $ 14,234,533
Enterprise Fund
W ater/W astewater $ 3,02B,572 $ 3,210,2B6 $ 3,402,903 $ 3,607,07B $ 3,823,502 $ 4,052,913
$ 6,662,689 $ 6,862,570 $ 7,068,447 $ 7,280,500 $ 7,498,915
Refuse $ 1,Hi7,521 $ 1,192,247 $ 1,228,014 $ 1,264,B54 $ 1,302,800 $ 1,341,884
$ 2,979,046 $ 3,068,417 $ 3,160,470 $ 3,255,284 $ 3,352,943
Stormwater $ 422,305 $ 464,536 $ 510,989 $ 562,088 $ 618,297 $ 680,126
$1.064.101 $1 ,096,024 $1.128.905 $1,162,772 $1.197.655
In order to assess the City's capability to fund the necessary capital improvement expenditures, a
determination of revenue sufficiency must be made. This capability is shown by finding the
difference between the projected annual revenues and expenditures for each fund the City uses to
finance the capital improvements. The assessment results are shown in Table 7.
IX-26
CITY OF EDGEWATER
COMPREHENSIVE PLAN CAP IT AL IMPROVEMENTS ELEMENT
TABLE 7
FISCAL ASSESSMENT NO.1
FUND 2004 2009 200J 2010 200J 2011 2004 2012 200i 2013 200i
GENERAL FUND
REVENUES $ 9,553,527 $ 237,593 $ 9,976,601 $ 10,774,729 $ 11,636,707 $ 12,567,644
$ 13,447,547 $ 13,850,973 $ 14,266,503 $ 14,694,498 $ 15,135,333
EXPENDITURES $ 9,807,985 $ 10,245,316 $ 11,357,716 $ 12,152,250 $ 13,309,247 $ 15, 155,094
$ 13,447,547 $ 13,850,973 $ 14,266,503 $ 14,694,498 $ 15,135,333
BALANCE $ (254,458) $ (1,007,723) $ (1,381,115) $ (1,377,521) $ (1,672,540) $ (2,587,450)
ENTERPRISE FUND
WATERlWASTEWATER
REVENUES $ 8,912,500 $ 7,194,915 $ 7,493,208 $ 7,909,279 $ 8,141,078 $ 8,492,610
$ 9,841,814 $ 10,137,068 $ 10,441,180 $ 10,754,416 $ 11,077,048
EXPENSES $ 11,012,697 $ 313,537 $ 1,012,603 $ 7,061,844 $ 7,429,000 $ 7,137,411
$ 9,841,814 $ 10,137,068 $ 10,441,180 $ 10,754,416 $ 11,077,048
BALANCE $ (2,100,197) $ 991,379 $ (2,519,395) $ 746,435 $ 713,079 $ 1,355,199
REFUSE
REVENUES $ 1,281,531 $ 1,307,162 $ 133,305 $ 1,359,971 $ 1,397,170 $ 1,414,914
$ 2,979,046 $ 3,068,417 $ 3,160,470 $ 3,255,284 $ 3,352,943
EXPENSES $ 1,257,521 $ 1,292,247 $ 1,329,014 $ 1,364,954 $ 1,402,900 $ 1,441,984
$ 2,979,046 $ 3,068,417 $ 3,160,470 $ 3,255,284 $ 3,352,943
BALANCE $ 24,010 $ 14,915 $ 5,291 $ (4,993) $ (15,630) $ (26,970)
STORMWATER
REVENUES $ 879,935 $ 913,998 $ 950,549 $ 999,570 $ 1,029,113 $ 1,069,237
$ 1,444,601 $ 1,067,601 $ 1,099,629 $ 11,132,618 $ 1,166,596
EXPENSES $ 921,935 $ 997,066 $ 996,519 $ 1,045,619 $ 1,279,927 $ 1,339,656
$ 1,444,601 $ 1,487,939 $ 1,332,577 $ 1,182,577 $ 1,197,457
BALANCE $ 57,000 $ (93,078) $ (45,971) $ (57,049) $ (251,714) $ (270,419)
($420.338) ($232.948) ($49.959) ($30.860)
Included in Table 7 are the projected revenues (as previously listed in Table 3) and expenditures
(consisting of the sum of the cost and expenditures shown in Tables 4, 5, and 6). Improvement
costs for transportation and recreation have been included in the General Fund, improvement costs
for wastewater, water, and solid waste are included in the Enterprise Fund, and stormwater
improvement costs have been included in the Stormwater Fund. The balance of each fund indicates
the difference between the projected revenues and expenditures. Revenue shortfalls for a given year
are indicated by a negative balance.
The City uses revenues from both the General and Enterprise Funds to meet annual operating
expenses. The General Fund is primarily used for transportation and recreation/park operating
services, while the Enterprise Fund is used for the operating costs associated with the Public Works
and Utilities Departments. Also included in the General Fund are CIP projects associated with
paving and drainage activities, and expenditure of the Public Works Department.
IX-27
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
Supplemental funding is provided by the fees collected by the various departments from the persons
directly receiving the service.
The City-wide millage rate and the Enterprise Fund user charges are reviewed periodically by the
City as part of its budgeting process. Adjustments are made in order to ensure that sufficient funds
are available to meet expected expenses, including a reserve for contingency funds. In anticipation
of future increases in operating costs, the City may desire to adjust the millage rate and/or user
charges upward by small increments over a period of several years. This will initially provide
additional operating reserves, which can later be used to offset operating expense increases as they
occur and allow the City to moderate annual charges in the millage rates and user charges. For
example, a one-half mill ($0.0005) increase in the ad valorem tax millage rate will generate
approximately $212,102 $114.406 for the anticipated ~ 2009 adjusted taxable value of
$112,505,001 $980.595.906. In addition, the following increases in ad valorem tax revenues could
result for 2001 2006 2009-2013:
Tax Base 2004- 2009 2002 2010 2003 2011 2004 2012 2005 2013 200i
Result of
one-half
mill
increase $ 2,739,991 $ 2,842.741 $ 2,949.343 $ 3,059.944 $ 3,174,692 $ 3.293,743
$5.834.546 $6.009.582 $6.189.869 $6.375.566 $6,566.833
SUMMARY AND RECOMMENDATIONS
Within this section, the projected revenue shortfalls as indicated in Table 7 are identified. Various
methods of overcoming these revenue shortfalls are examined herein, and recommendations
developed as to the most appropriate methods of balancing the revenue and expenditure streams for
the City's funds. These balanced revenue/expenditure streams are shown in Table 7 and indicate
the achievement of an economically feasible comprehensive plan.
General Fund: As shown in Table 7, the General Fund is projected to have rc ,'cnuc shortfalls a
balanced budget during 2001 2006 2009-2013. This is largely duc to thc capital improvemcnt
projccts that arc planncd during the ncxt five years.
In order to balance the projccted revcnuc and cxpcnditurc strcams within thc Ccneral Fund, the
following changcs in funding stratcgies will bc implemcnted:
1. Increase thc ad -.ralorem tax asscssment only if ncccssary to fund individual years;
2. Usc appropriatcd rcscrve trust fDr lands, parks and open spacc to fund capital
improvements, as well as other fund balanccs reservcd for capital improvcmcnts,
cxtcnsions and invcntorics;
IX-28
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
3. Implement a transportation impact fee (in addition to the current County fee) and a
poliee/ fire impact fee in fiseal year 2001;
4. Apply for varioU3 grants from state agencies to assist with "various projects; and
5. Carry fDrward or use unreserved fund balances as revenues.
Enterprise Fund: Similar to the General Fund, the Enterprise Fund is showing revenue shortfalls
fDr the years 2001 2006. These revenue shortfalls arc primarily due to the imprm'ements to and
expansion of the City's wastewater treatment and disposal facilities, reclaimed facilities and water
plant improvements. The Enterprise Fund is showing revenue shortfalls for the years 2010-2013.
These revenue shortfalls are primarily due to the improvements to and expansion of the City's
stormwater system.
The balancing of the projected revenue and expenditure streams within the Enterprise Fund
recommended will be accomplished by the following funding strategy changes:
W.ASTEW}1TER: STORMWATER:
1. Initiate a wastewater service rate, connection charge, and impact fee increase in
2001; and
1. Apply for various grants from state agencies to assist with various projects;
2. Obtain short term financing via low interest loans;
3. Carry forward any unexpected funds as revenue.
SOLID WASTE:
1. Use appropriated retained earnings reserved for equipment purchases and other
unreserved retained to fund impro"vements;
2. Carry fDf\vard any unexpended funds as rc-.'enues.
\~TA TER:
1. Apply f-or various grants from state agencies to assist with various projects; and
2. Obtain short term financing '.ria low interest loans; and
3. Carry forward any unexpended funds as revenue.
In the event that some of the proposed sources are not attained, the following alternative strategies
will be pursued;
1. Additional deferral of projects to later years;
2. Procurement of additional revenue bonds instead of funding projects on a "pay-
as-you-go" basis;
3. Procurement of additional grant funding;
4. Procurement of a state revolving fund loan; and
5. Increase user fees for municipal services.
Additionally, improved planning and coordination will be initiated among the City's utility
departments in order to ensure that public facility and service provision is optimally times for cost
IX-29
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
effectiveness. For example, department representatives will work together to encourage the
provision of public facilities and services concurrendy (where feasible), in order to limit the negative
impacts of separate installation (i.e. construct water/sewer semces pnor to paving/drainage
improvements).
Also, other entities which share facilities with the City (such as FDOT and Volusia County) sharing
the use of the U.S. Highway No. 1 within the City limit(s) will be coordinated with regarding
improvements to their shared facilities.
FUND
20M 2009
GENERAL FUND
REVENUES
$ 9,807,985
$13.447.547
$ 9,807,985
$13.447.547
$
EXPENDITURES
BALANCE
ENTERPRISE FUND
W A TERIW ASTEW A TER
REVENUES
$ 11,012,697 $
$ 9,841,814 $
$ 11,012,697 $
$ 9,841,814 $
$ $
EXPENSES
BALANCE
REFUSE
REVENUES
$ 1,281,5d1 $
$ 2,979,046 $
$ 1,257,521 $
$ 2,979,046 $
$ 24,010 $
EXPENSES
BALANCE
STORMWATER
REVENUES
$ 878,8d5 $
$ 1,444,601 $
$ 821,8da $
$ 1,444,601 $
$ 57,000 $
EXPENSES
BALANCE
TABLE 8
FISCAL ASSESSMENT NO.2
2002 2010
2003 2011
2004 2012
2006 2013
$ 10,245,316
$13.850.973
$ 10,245,d16
$13.850.973
$
$ 11,d57,716
$14.266.503
$ 11,d57,716
$14.266.503
$
$ 12, 152,250
$14.694.498
$ 12, 152,250
$14.694.498
$
$ 1 d,d09,247
$15.135.333
$ 13,309,247
$15.135.333
$
7,194,915
10,137,068
6,313,537
10,137,068
881,d78
$ 10,012,603 $
$ 10,441,180 $
$ 1,012,603 $
$ 10,441,180 $
$ $
7,808,279 $
10,754,416 $
7,061,844 $
10,754,416 $
746,435 $
8,141,078
11 ,077 ,048
7,428,000
11 ,077 ,048
713,078
1,d07,162 $
3,068,417 $
1,292,247 $
3,068,417 $
14,9Hi $
133,305 $ 1 ,d64 ,854 $
3,160,4 70 $ 3,255,284 $
1,d28,014 $ 1,364,854 $
3,160,4 70 $ 3,255,284 $
5,291 $ $
1,402,800
3,352,943
1,402,800
3,352,943
997,066 $ 996,519 $
1,487,939 $ 1,332,577 $
997,066 $ 996,519 $
1,487,939 $ 1.332,577 $
$ $
1,045,618 $ 1,279,827
1,182,577 $ 1 ,197,457
1,045,618 $ 1,279,827
1,182,577 $ 1,197,457
$
IX-30
CITY OF EDGEW A TER
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
E. GOALS, OBJECTIVES, AND POLICIES
GOAL 1
The City shall undertake all actions necessary to ensure that needed public facilities and services are
provided to all residents within the City's jurisdiction in a manner which maximizes the use of
existing facilities, promotes orderly compact urban growth, and protects the City's investments in its
existing facilities.
Objective 1: Capital improvements will be provided to correct existing deficiencies, to
accommodate projected future growth, and to replace obsolete or worn-out facilities, as
indicated in the 5-year Schedule of Improvements delineated in this element.
Policy 1.1.1: The City shall include all projects identified in the CP which are
determined to be of relatively large scale and high cost ($25,000 or
greater) in the 5-year Schedule of Improvements as capital
improvement projects; all other capital improvements shall be
included in the 6-.,2-year capital improvements program and annual
capital budget.
Policy 1.1.2: The City shall, as a matter of priority, schedule and fund all capital
improvements identified by the 5 year Schedule of Improvements as
necessary to correct existing defieiencies for accounting purposes.
also include this Element in conjunction with Debt Service and
Operating expenditures.
Policy 1.1.3 The City shall, as a matter of priority, schedule and fund all capital
improvements identified by the 5-year Schedule of Improvements.
Policy 1.1.4 The City shall continue to adopt a Capital Improvements Program
and annual budget as a part of its budgeting process. The City will
review the Capital Improvements Program annually together with the
Water Facilities Supply Work Plan to include the water related
projects identified for the first five years of the Work Plan. The
program shall be "financially feasible" as defined in Florida Statutes.
Policy 1.1.5: The proposed capital improvement projects shall be evaluated and
ranked in order of priority according to the following guidelines:
a. Whether the project is needed to protect public health and
safety, to fulfill the City's legal commitment to provide facilities
and services, to reduce waste of water resources, or to preserve
or achieve full use of the existing facilities;
IX-31
CITY OF EDGEW A TER
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
b. Whether the project promotes the City's development of
alternative water supplies. corrects water supply deficiencies or
otherwise results in a reduction in future dependence on Upper
Floridian aquifer water sources to support future growth of the
City.
c. Whether the project lOcreases the efficiency of use of the
existing facilities, prevents or reduces future improvement
cost~, provides service to developed areas lacking full service,
or promotes infill development; and
d. Whether the project represents a logical extension of facilities
and services within a designated utility service area
e. Whether the project implements the policies if thus
Comprehensive Plan as they pertain to the concurrency
requirements;
f. Whether the project is financially feasible.
Objective 2: The proportionate share of facility improvements which are necessitated by
future development in order to maintain adopted LOS standards shall be borne by those
directly benefiting from the improvements.
Policy 1.2.1: The City shall continue to implement its impact fee programs as
conditions to providing utility services to new developments.
Policy 1.2.2: The City will invcstigatc thc possibility of sctting up has implemented
a transportation impact fee ordinance. as wcll as a mandatory
dedication of f-ccs in lieu of ordinance.
Objective 3: The City will manage its financial resources to ensure the provIsion of
needed capital improvements for previously issued development orders for
future development and redevelopment.
Policy 1.3.1: The City will not issue development orders or permits unless public
facilities (which meet the adopted level of service standards) needed
to support development or redevelopment are available, or will be
available concurrently with the impacts of the development.
Policy 1.3.2: The maximum ratio of outstanding indebtedness (for providing
capital improvements) to the property tax base shall be limited by the
City to no greater than .75%.
Policy 1.3.3: The City shall continue to adopt a 6 .5.-year capital improvements
program and annual budget as a part of its budgeting process.
IX-32
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CAPIl AL IMPROVEMENTS ELEMENT
The City will continue to apply for water, wastewater, solid waste,
and other available grants on an annual basis to obtain funding to
finance the provision of capital improvements.
Policy 1.3.4:
Objective 4: The City shall base all decisions regarding the issuance of development
orders and permits on the coordination of the development requirements included in this
CP, its land development regulations and ordinances, and the availability of public facilities
needed to support such development at the time it is needed.
Policy 1.4.1: The City shall use the following LOS standards in reviewing the
impacts of new development and redevelopment upon public facility
provIsion:
95 gallons per capita per day 204 gallons per
equivalent residential unit per day
2.75 pound per capita per day
Level A - No significant street flooding
Level B - No major residential yard flooding
Level C - No significant structure flooding
Level D - No limitation on flooding
(Based on 25-year/24-hour storm event)
100 gallons per capita per day 204 gallons per
equivalent residential unit per day
Collector Roadways: LOS D for peak hour volumes
Arterial Roadways: LOS D for peak hour volumes
Limited Access Road: LOS C
Public Transit Facilities 01 olusia County): In process of establishing
LOS Standards.
Sanitary Sewer:
Solid Waste:
Drainage:
Potable Water:
Recreation Standards for Facilities:
Facility
Parkland
Baseball/Softball
Basketball Court
Tennis Court
Handball/Racquetball Court
Community Center
Multi- Purpose/Soccer
Shuffle Board Court
Bocci Ball Court
Volley Ball Court
Unit of Measure
5 acres/ 1,000 persons
1 field/4,000 persons
1 court/5,000 persons
1 court/3,500 persons
1 court/4,000 persons
1 facility /30,000 persons
1 field/4,000 persons
1 court/l ,500 persons
1 court/l0,000 persons
1 court/5,000 persons
IX-33
CITY OF EDGEW A TER
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
Boat Ramps
Bike/Pedestrian Trail
Fitness Trails
Activities Center
Gymnasium
1 ramp/4,700 persons
1 mile/4,000 persons
1/14,000 persons
1/15,000 persons
N/A
Policy 1.4.2: The City shall evaluate all proposed CP amendments and requests for
new development or redevelopment according to the following
guidelines as to whether the proposed action would:
a. Contribute to a condition of public hazard as described in the
Utilities Element;
b. Exacerbate any existing condition of public facility capacity
deficits as described in the Utilities Element, the Transportation
Element, and the Recreation and Open Space Element;
c. Generate public facility demands that may be accommodated by
capacity increases planned in the 5-year Schedule of
Improvements;
d. Conform with future land uses as shown on the Future Land Use
Map of the Future Land Use Element, and urban service areas as
described in the Utilities Element;
e. If public facilities are developer-provided, accommodate public
facility demands based on adopted LOS standards;
f. If public facilities are provided, in part or whole, by the City,
demonstrate financial feasibility, subject to this element; and
g. Affect state agencies and water management districts' facilities
plans.
Objective 5: The City amend its Land Development Code to limit the size and density of
developments in the coastal high-hazard area, as defined by the Coastal Management
Element.
Policy 1.5.1: The City will not construct public facilities east of U.S.
Highway 1 unless no other feasible sites are available outside
the coastal high-hazard area. Where it becomes necessary to
construct public facilities in the coastal high-hazard area, the
design of the facilities will incorporate flood proofing and
additional structural support in order to ensure minimum
damage from storms and hurricanes.
IX-34
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CAPIT ALIMPROVEMENTS ELEMENT
Policy 1.5.2:
The City will limit public expenditures that subsidize
development in coastal high-hazard areas except for the
restoration and enhancement of natural resources.
GOAL 2
Provide for a financially feasible public school facilities program.
Objective 2.1: Level Of Service Standards. The City shall ensure that the capacity of schools is
sufficient to support residential subdivisions and site plans at the adopted level of service
standard. This level of service standard shall be consistent with the level of service standard
adopted in the interlocal agreement entered into by the School Board and the local
governments within Volusia County.
Policy 2.1.1: The level of service standard adopted by the City shall be
applied consistently by all local governments within V olusia
County and by the School Board district-wide to all schools
of the same type.
Policy 2.1.2: Consistent with the interlocal agreement, the uniform,
district-wide level-of-service standards are set as follows using
FISH capacity based on the traditional school calendar:
a. Elementary Schools: 115% of permanent FISH
capacity for the concurrency service area.
b. K- 8 Schools: 115% of permanent FISH capacity for
the concurrency service area.
c. Middle Schools: 115% of permanent FISH capacity
for the concurrency service area
d. High Schools: 120% of permanent FISH capacity for
the concurrency service area
e. Special Purpose Schools: 100% of permanent FISH
capacity.
Policy 2.1.3: The following schools shall achieve the adopted level of
service no later than the identified date. The level of service
presented in the following table is the tiered level of service
that shall apply to that school unit the date noted in the table.
IX-35
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
School LOS DATE
Orange City Elementary 117% July 1, 2012
Horizon Elementary 158% July 1, 2012
Freedom Elementary 126% July 1,2012
Osceola Elementary 117% July 1,2012
Ortona Elementary 150% July 1, 2012
Ormond Beach Elementary 116% July 1, 2012
Southwestern Middle 120% July 1. 2013
New Smyrna Beach Middle 122% July 1, 2014
(Note: This policy designates a tiered LOS for those schools that exceed the desired
levels at the end of the five- year capital improvements program.)
Objective 2.2: School CaPital Facilities Planning. The City shall cooperate with the School
Board to ensure existing deficiencies and future needs are addressed consistent with adopted
level of service standards for public schools.
Policy 2.2.1: The City adopts by reference the School Board's five-year
work program approved annually each September as part of
the overall School District budget. The City shall review the
annual work program to verify that it is financially feasible
and will maintain the level of service standards by the end of
the five-year period.
Policy 2.2.2: The City shall coordinate with the school board and adopt
development conditions to ensure that future development
pays a proportionate share of the costs of capital facility
capacity needed to accommodate new development and to
assist in maintaining the adopted level of service standards via
impact fees and other legally available and appropriate
methods.
IX-36
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CAPIl AL IMPROVEMENTS ELEMENT
CAPITAL IMPROVEMENTS PROGRAM IMPLEMENTATION
CAPITAL IMPROVEMENTS SCHEDULE (5-YEAR)
As shown in TABLE 9, the Five (5) Year Schedule of Improvements is the mechanism by which the
City can effectively stage the timing, location, projected cost, and revenue sources for the capital
improvements derived from all the CP elements, in support of the Future Land Use Element. This
5- Year Schedule of Improvements has been used to document the "economic feasibility" of the
City's CP, based upon the preceding sections of this element entitled "Capital Improvements
Inventory", "Financial Analysis", and "Goals, Objectives, and Policies".
The general locations of the scheduled projects are shown on .Map IX 1.
IX-37
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
2004 20011 $ 250,000 General FlJnd R
PU8L1C SAFIiTY: (Fire/ResclJe)
Replace re&ClJe plJmper 20038. 2005 $ 499,540 General FlJnd R
AlS J\pparatlJ& at new &tation 2003 2005 $ 390,000 Geneml FlJnd N
Replace Batt. 57 :w04 $ 32,400 General FlJnd R
Replace Military BrlJ&h Truck :woa $ 1:14,413 General FlJnd R
Replace Utility SlJppor! Truck 200J $ 29,705 General Fund R
DRAINAGE:
Conduct City wide Stormwater Management Sy&tem I\naly&i& and
Improvement Study
Implementation of improvement& in Storm.....ater Ma&ter Plan
Conduct improvement& to Gabordy Sy&tem Channel G2
MaintaiR exi&ting &tructure& in 16th St. Channel E1
2 Maintain exi&ting &tructures in 16th St. Channel E4
Maintain exi&ting structure& in 16tt:J St. Channel Ell
SANITARY SEWIiR:
WWTF Reclaimed Water Improvements
J Westem Service Area Collection & Tmn&mi&sion System
CondlJct exi&ting gravity &ewer sy&tem repairs
4
POTA8lli WATIiR:
Nmv well&
Ii SR 442 Water Sy&tem Upgmde
e SOlJthern &ervice area grolJnd &torage tank
7-
8 PARKS & RECRIiATIONT
9 Con&truGt Ba&eballfSoftball field&/Hmvk& Park
.w Con&tmct Con&ervation area/Hawk& Park
+t. Con&tmGt Amphitheater
~ Renovate and con&trlJct &OCGer complex
~ PlJrcha&e land for park
.t4 De-/elop cultural and arbor!oreum Park
PlJrcha&e land for nature park
Develop natur-e park
Renovation of Kennedy Park
J\dditional boat ramp& Manard May Park
*Location yet to be determined
Legend: R - Replacement, N - New, E - Expanded
2002 $
2002 2006 $
2004 2006 $
2002 2006 $
2002 20011 $
2002 20011 $
120,000
300,000
360,000
25,000
25,000
25,000
Storm water
Storm'.vater
Storm'llater
Stormwater
Storm'llater
Storm water
N
N
N
e
e
e
2002 $ 2,000,000 Water/Sewer Fund e
200J $ 775,000 INater/Sewor Fund N
2002 2006 $ 500,000 Water/Sewer Fund R
200J $ 350,000 IJI!ater/Sewer Fund N
2002 $ 750,000 \^!ateFlSewer FlJnd e
:w04 $ 500,000 Water/Sewer Fund
2002 $ 500,000 General Fund e
2002 $ 25,000 General Fund e
2002 $ 45,000 General Fund e
2002 2004 $ 150,000 General Fund R
2002 $ 450,000 Gonoml FlJnd N
200J $ 25,000 Geneml Fund N
2002 2004 $ 350,000 General FlJnd N
:woo $ 200,000 General FlJnd N
2005 2006 $ 750,000 General Fund e
:woo $ 150,000 General Fund N
IX-38
TABLE 9
City of Edgewater
Five year schedule of improvements
Fiscal Years Ending 2009-2013
Project Schedule Cost Revenue Source LOS Non-LOS
PUBLIC SAFETY: (Fire/Rescue)
Vehicle Replacement 2009-2013 $1 ,056,000 General Fund B
12 Lead/ EKG Monitor 2012 $ 25.000 General Fund B
Genesis Extrication Tool System 2011 $ 30.000 General Fund B
Self Contained Breather Apparatus 2012 $ 100.000 General Fund B
PUBLIC SAFETY: {Police}
Vehicle Replacement 2009-2013 $ 467,616 General Fund B
Police Station Land Acquisition 2009 $ 80.000 Police Impact Fees ~
Radio System Replacement 2010 $ 200.000 General Fund B
LEISURE SERVICES:
Vehicle Replacement 2010-2013 $ 271.000 General Fund B
Animal Shelter 2009 $ 250.000 Capital Fund M
Hawks Park Ampitheater 2009 $ 183,175 Capital Fund M
Kennedy Park Rennovations 2009/2012 $ 545.000 Capital Fund M
Doq Park 2012 $ 50,000 Capital Fund M
Manqo Lake Park 2012 $ 500.000 Capital Fund M
Harper Liquid Coiled Dewees Slope Mower 2009 $ 25.000 General Fund B
ENVIRONMENTAL SERVICES:
Vehicle Replacement 2009-2013 $2,759.750 Water & Sewer Fund B
Wastewater Slip lininq 2009 $ 200.000 Water & Sewer Fund B
Bar Screen WWTP 2009 $120.000 Water & Sewer Fund B
SE Service Area Desiqn & Construction 2009-2010 $2.101.400 Water & Sewer Fund M
Retrofit Lift Station 1 ,2.13 2009-2011 $180.000 Water & Sewer Fund B
(2) 25 HP Compressors WWTP 2009 $30.000 Water & Sewer Fund B
Western Storaqe Tank & Pump Station 2010 $130.000 Water & Sewer Fund M
WWTP Rehab/Replacement 2010-2011 $6.000.000 Water & Sewer Fund B
2.5 MGD Wastewater Treatment Plant 2010-2013 $15,000.000 Water & Sewer Fund M
SE Service Area Reclaimed Improvements 2009-2011 $5.350.000 Water & Sewer Fund M
ART Wells 17,18.19.20 2009 $1.210.931 Water & Sewer Fund M
Aerator and stairway replacement 2009 $200,000 Water & Sewer Fund B
Claricone Paintinq 2009 $100,000 Water & Sewer Fund
Replacement of 2" Water Lines 2009 $40,000 Water & Sewer Fund B
Western Reclaimed Water Main Extension 2009-2011 $3,850.000 Water & Sewer Fund M
Sliplininq existinq pipes-Wildwood Sub. 2009-2013 $295,000 Stormwater Fund B
Eastern Shores Proiect 2009 $96,750 Stormwater Fund M
PUBLIC WORKS:
Vehicle Replacement 2009 $65.000 General Fund B
Fleet Fuel Tank Replacement 2009 $125,000 General Fund B
30th Street Sidewalk 2009 $157,716 Capital Fund M
Road Repavinq 2009-2013 $2.260.272 Capital Fund
LEGEND: R-REPLACEMENT, N- NEW, E- EXPANDED
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
PROGRAM MONITORING AND EVALUATION
The role of monitoring and evaluation is vital to the effectiveness of any planning program and
particularly to the CIE. This is largely because the City's revenue and expenditure streams are
subject to fluctuations in the market and the economy. It is the behavior of these streams which will
be used to predict fiscal trends in order to maintain the City's adopted LOS standards for public
facilities. Therefore, the CIE requires a continuous program for monitoring and evaluation,
pursuant to Chapter 163, F.S., this element will be reviewed on an annual basis to ensure that
required fiscal resources are available to provide public facilities as necessary to support the adopted
LOS standards.
The annual review will be the responsibility of the local planning agency, and the City Finance
Director and City Manager will serve as advisory members at all formal deliberations related to
capital improvement monitoring and evaluation. The local planning agency's finding and
recommendations will be presented to the City Council at a public meeting. The City Council will
direct staff to take any actions deemed appropriate based on the findings and recommendations of
the local planning agency.
The review will include the following considerations, plus an examination of these considerations in
order to determine their continued appropriateness:
1. Any corrections, updates, modifications concerning costs; revenue sources; acceptance
of facilities pursuant to dedications which are consistent with the element; or the date of
construction of any facility enumerated in this element;
2. The CIE's consistency with the CP elements and its support of the Future Land Use
Element;
3. The City's ability to provide public facilities and services within the urban service area in
order to determine any need for boundary modification or adjustment;
4. The priority assignment of existing public facility deficiencies;
5. The City's progress in meeting those needs determined to be existing deficiencies;
6. The criteria used to evaluate capital improvement projects in order to ensure that
projects are being ranked in their appropriate order of priority;
7. The City's effectiveness in maintaining its adopted LOS standards;
8. The City's effectiveness in reviewing the impacts of plans and programs of state agencies
and water management districts that provide public facilities within the City's
jurisdiction;
9. The effectiveness of impact fees for assessing new development a pro rata share of the
improvement costs which they generate;
10. The impacts of special districts and any regional facility and service provision upon the
City's ability to maintain its adopted LOS standards;
11. The ratio of outstanding indebtedness to the property tax base;
12. Efforts made to secure grants and/or private funds, whenever available to finance the
provision of capital improvements;
13. The transfer of any unexpected account balances;
IX-39
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
14. The criteria used to evaluate proposed plan amendments and request for new
development or redevelopment; and
15. Capital improvements needed for the latter part of the planning period, for inclusion in
the 5- Year Schedule of Improvements.
In addition to the annual Capital Improvements Element review mentioned above, each request for
a development order will be reviewed by thc Director of Planning, Public Works Director, Utilitics
Director, City Enginecr a Technical Review Committee. as designated by the City Manager, and
other appropriate personnel for the purpose of establishing whether the various adopted level of
service standards will be adversely impacted if development is allowed to proceed. No development
order will be issued if it is determined that the public facilities needed to maintain the adopted level
of service standards will not be available concurrently with the impact of the development. Further,
issuance of development orders will be delayed until the correction of existing system deficiencies
which are required to increase the level of service provided to the adopted standard are complete.
IX-40
COMPREHENSIVE PLAN
CAPITAL IMPROVEMENTS ELEMENT
CONCURRENCY MANAGEMENT SYSTEM
EFFECTIVE ~ TBD
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CONCURRENCY MANAGEMENT
1. PUBLIC FACILITIES, CAPACITIES AND LEVEL-OF-SERVICE INVENTORY
FOR CONCURRENCY MANAGEMENT
The following inventories shall be maintained by the City to be used for the concurrency assessment
of new development.
a) TRANSPORTATION
Design capacity of different roadway types.
The existing level-of-service measured by the p.m. peak hour directional trips.
The status of service degradation of those roads classified as backlogged based on
the methodology described in the Transportation Element of this Plan.
The adopted level-of-service standards for all roadway types.
The existing capacities or deficiencies of the roadway network.
The improvements to be made to the roadway network in the current fiscal year by
the City, V olusia County, the Florida Department of Transportation, or other public
agency and the impact of such improvements on the existing capacities or
deficiencies.
b) SANITARY SEWER
The capacity of the wastewater treatment facilities.
The existing level-of-service standards measured by the average number of gallons
per day/per unit based on the average flow experienced at the treatment plant and
the total number of equivalent residential units within the service area.
The adopted level-of-service standards for average daily flow per equivalent
residential unit.
The existing deficiencies of the system.
The reserve capacities.
c) POTABLE WATER
The design capacity of potable water treatment facilities.
CM-l
CITY OF EDGEWA TER
COMPREHENSIVE PLAN
CONCURRENCY MANAGEMENT
The existing level-of-service measured by the average number of gallons per day per
unit based on the average flows experienced and the total number of equivalent
residential units within the service area.
The existing potable water storage capabilities of the water system.
The adopted level-of-service standards for the potable water facility components.
The existing capacities or deficiencies of the system.
The reserved capacities.
d) SOLID WASTE DISPOSAL
The design capacity of solid waste disposal facilities.
The existing level-of-service.
The adopted level-of-service standard for solid waste.
The projected capacities or deficiencies.
e) STORMWATER DRAINAGE
The existing level-of-service measured by storm event as determined by the City and
its Consulting Engineers.
The adopted level-of-service standard for stormwater drainage quantity and quality.
f) RECREATION AND OPEN SPACE
The existing acreage of parkland and the existing number of recreation facilities as
outlined in the Recreation and Open Space Element of this Plan.
The existing level-of-service measured by the number of acres of parkland available
per 1,000 residents of the City based on an inventory of parklands in the City and the
population of the City.
The existing level-of-service for recreation facilities measured by the adopted
standard based on an inventory of the facilities in the City and the population of the
City.
The adopted level-of-service standards for parkland acreage and individual recreation
facilities as outlined in the Recreation and Open Space Element of this Plan.
The projected capacities or deficiencies.
CM-2
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CONCURRENCY MANAGEMENT
2. CONCURRENCY ASSESSMENT
The Planning Department is responsible for determining concurrency for all applications for
development, redevelopment, and subdivision plats. When reviewing applications for such
developments, the Department performs a Concurrency Assessment to ensure that public facilities
are or will be available concurrent with the impacts of the proposed development. The assessment
includes a basis for the establishment of existing conditions and the capacity of existing public
facilities to service new development.
The Department shall identify:
. The ability of existing facilities to accommodate the proposed development at the
adopted level-of-service standards;
. Any existing facility deficiencies that will need to be corrected prior to the
completion of the proposed development;
. The facility(s) improvements or additions that will be needed to accommodate the
impacts of the proposed development at the adopted level(s)-of-service created by
the proposed development; and
. The date such facility(s) improvements or additions will need to be completed to be
concurrent with the impacts on such facility(s) created by the proposed
development; and
. A recommendation or approval or denial with any applicable conditions or the
timing and location of needed improvements.
Prior to the issuance of a development order for a proposed new development, the City Council
and/ or the Planning Department determines:
. The impacts created by the proposed development;
. Whether the public facilities covered under the Concurrency Management System
will be available concurrent with eh impacts of new development at the adopted
level;
. Those facility(s) improvements or additions that are required to ensure the findings
of concurrency; and
. The entity responsible for the design and installation of all required facility(s)
improvements or additions.
a) Sanitary Sewer, Solid Waste, Drainage, and Potable Water Facilities
1) A development order is issued subject to the condition that at the time of the
issuance of a Certificate of Occupancy, or its functional equivalent, the
necessary facilities and services are in place and available to service the new
development; or
CM-3
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CONCURRENCY MANAGEMENT
2) At the time the development order is issued, the necessary facilities are
guaranteed in an enforceable development agreement pursuant to Section
163.3220, FS; or
3) An agreement, or development order, issued pursuant to Chapter 380, FS, to
be in place and available to serve the new development at the time of the
issuance of a Certificate of Occupancy. (Section 163.3180[2a], FS)
b) Parks and Recreation Facilities
1) At the time the development order is issued, the necessary facilities are in
place, or actual construction has commenced; or
2) A development order is issued subject to the condition that at the time of the
issuance of a Certificate of Occupancy, the acreage for the necessary facilities
to serve the new development is dedicated, or acquired by the City, or funds
in the amount of the developer's fair share are committed; and
3) A development order is issued subject to the conditions that the necessary
facilities needed to serve the new development are scheduled to be in place,
or under actual construction, not more than one (1) year after the issuance of
a Certificate of Occupancy, as provided in the City's Capital Improvement
Element; or
4) At the time the development order is issued, the necessary facilities are the
subject of a binding executed agreement which requires the necessary
facilities and services to serve the new development to be in place or under
actual construction no more than one (1) year after issuance of a Certificate
of Occupancy or
5) At the time the development order is issued, the necessary facilities are
guaranteed in an enforceable development agreement pursuant to Section
163.3220, FS or under actual construction not more than one (1) year after
issuance of a Certificate of Occupancy.
c) Transportation Facilities
1) At the time a development order is issued, the necessary facilities and
services are in place or under construction; or
2) A development order is issued subject to the conditions that the necessary
facilities and services needed to serve the new development are scheduled to
be in place or under actual construction not more than three (3) years after
the issuance of a Certificate of Occupancy or its functional equivalent, as
provided in the adopted City's five (5) year schedule of capital
improvements. The schedule of capital improvements may include
transportation projects included in the first three (3) years of the most
current adopted Florida Department of Transportation Five Year Work
Program. The Capital Improvement Element must include the following
policies:
CM-4
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CONCURRENCY MANAGEMENT
i. The estimated date of actual project construction commencement
and the estimated completion date;
ii. A provision that a plan amendment is required to eliminate, defer,
or delay construction of any local road facility which is needed to
maintain the adopted level of service standard and which is listed
in the fIrst three (3) years of the fIve (5) year schedule of
improvements in the Capital Improvements Element.
3) At the time a development order is issued, the necessary facilities are the
subject of a binding executed agreement which requires the necessary
facilities to serve the new development to be in place or under actual
construction no more than three (3) years after the issuance of a CertifIcate
of Occupancy; or
4) At the time a development order is issued, the necessary facilities and
services are guaranteed in an enforceable development agreement, pursuant
to Section 163.3220, FS; or an agreement or development order is issued
pursuant to Chapter 380, FS; and will be in place or under actual
construction not more than three (3) years after issuance of a CertifIcate of
Occupancy.
The adopted level-of-service standards (see Table I) are the minimum acceptable standards with
which all proposed new development shall comply. The Concurrency Management portion of this
element does not preclude the Planning and Zoning Board or the City Council from imposing other
conditions of approval, including improvements and additions to the facilities covered under this
system beyond the minimum necessary to achieve concurrency.
3. GENERAL RULES FOR CONCURRENCY ASSESSMENT
a) EXISTING DEFICIENCIES
No development may be approved which will impact a facility which is currently deficient
unless the facility is required to be improved in the current fIscal year pursuant to a previous
development order or permit. Any needed improvements shall be completed prior to the
projected impacts of the proposed development.
b) APPROVED IMPACTS
The impacts of new development shall be assessed against the existing conditions and the
projected impacts from approved but unbuilt development. These two items together shall
be considered the existing conditions for all public facilities for the impact assessment of all
proposed development.
CM-5
CITY OF EDGEWA TER
COMPREHENSIVE PLAN
CONCURRENCY MANAGEMENT
c) PHASING
Development that is proposed to be phased may also phase the improvement of facilities
provided the concurrency requirements for each facility are met.
d) TIME SPECIFIC APPROVAL
All development approvals shall have a time period specified in the development order or
permit in which development must commence. The time period may involve two or more
phases but the timing of each phase shall be specified in the development order or permit.
Any required improvements shall also require a time period for construction and
completion. Should development or facilities improvements fail to begin or be completed in
accordance with the development order or permit, all outstanding approvals of the
development shall expire. Amendments to time schedules shall be permitted but must be
approved by the body granting the original approval.
e) ADDITIONAL INFORMATION
The Planning Department may require additional information from applicant or other City
Departments in order for an accurate assessment to be conducted. Such additional
information requests shall be reasonable and be provided in writing to the applicant or
appropriate Department.
Should the Planning Department require a special study (such as traffic counts on a road that
is not regularly monitored), the applicant shall provide such information. Review and
approval of proposed development may be postponed for a reasonable time period in order
that more information may be gathered on a facility. Proposed development may be denied
approval, for failure of the applicant to provide adequate information on the projected
impacts created by the development.
t) TRANSPORTATION
The City's Land Development Code provides development thresholds at which traffic
studies will be required. Required studies shall use the Institute of Traffic Engineers (ITE)
Manual to calculate the number of trips generated by the proposed development. The study
shall then show the distribution of the projected trips, determine existing condition and
project the level of service of impacted roads.
Prior to the issuance of a Certificate of Occupancy, all facility improvements necessary to
accommodate the impacts of that portion of the development receiving a Certificate of
Occupancy shall be in place. Completed improvements may be required prior to the
issuance of a building permit if deemed necessary for public safety purposes.
g) SANITARY SEWER
The City's Land Development Code provides sanitary sewer use standards for residential
and non-residential development based on equivalent residential units. The City may also
CM-6
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CONCURRENCY MANAGEMENT
require commercial and industrial developments to provide a description and estimate of
water use needs for any commercial or industrial processes which create wastewater that will
be discharged into the City's system.
Prior to the issuance of a Certificate of Occupancy, all facility improvements necessary to
accommodate the impacts of that portion of the development receiving a Certificate of
Occupancy shall be in place, as required by the Development Order.
h) POTABLE WATER
The City's Land Development Code provides potable water use standards for residential and
non-residential development based on equivalent residential units. The City may also require
commercial and industrial developments to provide a description and estimate of water use
needs for any commercial or industrial processes involving potable water.
Prior to the issuance of a Certificate of Occupancy, all facility improvements necessary to
accommodate the impacts of that portion of the development receiving a Certificate of
Occupancy shall be in place, as required by the Development Order.
i) SOLID WASTE
The City's Land Development Code provides solid waste standards for control and
operation for residential, commercial and industrial developments. Developments which are
potential hazardous waste generators will be responsible for coordinating with V olusia
County for disposal of such waste.
Prior to the issuance of a Certificate of Occupancy, all facility improvements necessary to
accommodate the impacts of that portion of the development receiving a Certificate of
Occupancy shall be in place.
j) STORMWATER DRAINAGE
All developments shall prepare a drainage plan based on the Stormwater regulation which
incorporate the level-of-service design storm. Such plans shall be approved by the City's
Engineer prior to the approval of the development.
Prior to the issuance of a building permit, all facility improvements necessary to
accommodate the impacts of that portion of the development receiving the building permit
shall be approved and all improvements shall be completed prior to the issuance of a
Certificate of Occupancy.
k) RECREATION
The City's Land Development Code reqUires recreation impact fees for residential
construction and/or land conveyance for new subdivisions. Commercial and industrial
developments shall not be assessed as having an impact on recreational facilities. However,
CM-7
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CONCURRENCY MANAGEMENT
the City reserves the right to require the provision of recreational facilities as part of Planned
Unit Developments.
CM-8
CITY OF EDGEW A TER
COMPREHENSIVE PLAN
CONCURRENCY MANAGEMENT
4) GOALS, OBJECTIVES, AND POLICIES
GOAL 1:
The City shall undertake necessary action to economically and efficiently provide needed public
facilities and services to all residents within its jurisdiction in a manner which protects investments in
existing facilities, maximizes the use of existing facilities, and promotes orderly compact urban
growth.
Objective 1.1: Capital Improvements will be provided to correct eXlstmg deficiencies, to
accommodate anticipated future growth, and to replace outdated and obsolete facilities, as indicated
in the Schedule of Improvements of this Element.
Policy 1.1.1 The City shall included all projects identified in the other Elements of
this Comprehensive Plan determined to be of relatively large scale in
cost ($25,000 or greater) as Capital Improvement Projects and are
included within the Schedule of Improvements portion of this
Element.
Policy 1.1.2 The City shall, for accounting purposes, also include into this
Element Debt Service and Operating expenditures.
Policy 1.1.3 The City shall, as a matter of priority, schedule and fund all capital
improvement projects in the City's annual Capital Improvement
Program which are designed to correct existing deficiencies as listed
in the various other Elements of this Plan.
Policy 1.1.4 The City will continue its current program of providing for renewal
and replacement of capital facilities as outlined in the various
Elements of this Plan.
Policy 1.1.5 A Capital Improvements Coordinating Committee shall be created,
composed of the Director(s) of Environmental Services (public
~Torks and Utilities), Recreation and Finance, as well as a
representation from the Planning Department, and the City Manager,
Technical Review Committee members as designated by the City
Manager to evaluate and rank, on an annual basis, in order of priority,
the projects proposed to be included in the Schedule of
Improvements.
Policy 1.1.6 Proposed City Capital Improvement Projects shall be evaluated and
ranked in order of priority according to the following criteria:
CM-9
CITY OF EDGEW A TER
COMPREHENSIVE PLAN
CONCURRENCY MANAGEMENT
a. Whether the project is needed to protect the public health and safety, to
fulfill the City's legal commitment to provide facilities and services, or to
preserve or achieve full use of those facilities already in place;
b. Whether the project increases efficiency of use of existing facilities,
prevents or reduces future improvement costs, provides services to
develop areas lacking full service, or promotes in-fill development;
c. Whether the project represents a logical extension of facilities and
services within the designated ~ Utility Service Area Boundary, and
is coordinated with the plans of County and/or State agencies that
provide facilities within the City;
d. Whether the project implements the policies of this Comprehensive Plan
as they pertain to the concurrency requirements;
e. Whether the project is financially feasible.
Objective 1.2: Future development will bear a proportionate cost of facility improvements
necessitated by the development in order to maintain the adopted level-of-service standards.
Policy 1.2.1 The City will continue to collect impact fees from development
projects to pay for the provision of water, sewer, and recreation
facilities required by those projects.
Policy 1.2.2 The City shall consider the use of other impact fees, such as for
public safety services.
Policy 1.2.3 All new development shall be required to donate or reserve their fair
share of right-of-way adjacent to major roadways prior to the
issuance of a final development order.
Objective 1.3: The City will manage its financial resources to ensure the provision of
needed capital improvements for previously issued development orders and for future
development and redevelopment. This objective shall be achieved through the
implementation of the following policies:
Policy 1.3.1 In providing capital improvements, the City shall limit the maximum
ratio of outstanding indebtedness to no greater than 15% of the
property tax base.
Policy 1.3.2 The City shall continue to adopt a Capital Improvement Program and
an operating budget on a yearly basis as part of this budgeting
process.
Policy 1.3.3 The City shall continue to apply for and secure grants or private
funds whenever available to finance the provision of capital
improvements and other City improvement projects.
CM-tO
CITY OF EDGEW A TER
COMPREHENSIVE PLAN
CONCURRENCY MANAGEMENT
Policy 1.3.3
The City shall continue to apply for and secure grants or private
funds whenever available to finance the provision of capital
improvements and other City improvement projects.
Policy 1.3.4
Prior to the issuance of Certificates of Occupancy, the City will
provide for all public facilities needed to service development for
which Development Orders were previously issued.
Policy 1.3.5
The City shall allocate the costs of new public facilities on the basis
of the benefits received by the existing and future residents.
GOAL 2:
Maintain a Concurrency Management System to ensure public facilities and services to support
development are available concurrent with the impact of development.
Objective 2.1: The City will continue to utilize a Concurrency Management System so that
decisions regarding the issuance of development orders and permits will be based upon
coordination of the development requirements included in this plan, the land development
regulations, and the availability of necessary facilities to support such development.
Policy 2.1.1 The City shall use the level-of-service (LOS) standards (found in
Table I) in reviewing the impacts of new development and/or
redevelopment upon public facilities and services.
CM-ll
CITY OF EDGEW A TER
COMPREHENSIVE PLAN
CONCURRENCY MANAGEMENT
Level-of-Service Standards
TABLE CM-I
Sanitary Sewer 9S gallons,' eapita,' day
204 l!allons /ERU / day
Solid Waste 2.5lbs/ capital day
Potable Water 100 gallons/capita,' eny
Water quality: Meet State and Federal Drinking Water Standards 204 l!allons /ERU / day
Drainage 2S year/24 hr storm
Limited Access Roads C, or as otherwise prescribed bv FOOT
Arterial 0
Collectors 0
Recreation LOS/Person
Parkland S acres/ 1,000 persons
Baseball/Softball 1 Field/4,000 persons
Basketball Court 1 court/S,OOO persons
Tennis Court 1 court/3,SOO persons
Handball/Racquetball Court 1 court/4,OOO persons
Community Center 1 facility /30,000 persons
Multi-Purpose/Soccer 1 field/4,OOO persons
Shuffle Board Court 1 court/l,SOO persons
Bocci Ball Court 1 court/l0,OOO persons
Volley Ball Court 1 court/S,OOO persons
Boat Ramps 1 ramp/4,700 persons
Bike/Pedestrian Trail 1 mile/4,000 persons
Fitness Trails 1 mile/14,000 persons
Activities Center 1 / IS ,000 persons
Gvmnasium N/A
ERU-Equivalent Residential Units
Policy 2.1.2 Prior to the approval of an application for a fInal subdivision
or development plan, the City will review the proposed
application to ensure that the public facilities and services
needed to support the development are available concurrent
with the impacts of such development based on the
Concurrency Management System.
Policy 2.1.3 Provisions in the Comprehensive Plan that ensure public
facilities and service standards will be met to satisfy the
Concurrency requirements are listed below:
a. The necessary facilities and services are in place at the
time a development permit is issued; or
b. A development permit is issued subject to the
condition that the necessary facilities and services will
be in place when the impacts of the development
occur; or
c. The necessary facilities are under construction at the
time a permit is issued; or
CM -12
CITY OF EDGEWATER
COMPREHENSIVE PLAN
CONCURRENCY MANAGEMENT
Policy 2.1.4
d. The necessary facilities and services are guaranteed in
an enforceable development agreement that includes
the provision of Rules 9) 5.005(2)(3.) 1 3 the Florida
Administrative Code. The agreement must guarantee
that the necessary facilities and services will be in
place when the impacts of the development occur; or
e. At the time the development permit is issued, the
necessary facilities and services are the subject of a
binding executed contract which provides for the
commencement of the actual construction of the
required facilities or the provision of services within
one (1) year of the issuance of the applicable
development permit.
f. The necessary facilities and services are guaranteed in
an enforceable development agreement which
required the commencement of the actual
construction of the facilities or the provision of
services within one (1) year of the issuance of the
applicable development permit.
Proposed Plan amendments and requests for new
development or redevelopment shall be evaluated according
to the following guidelines as to whether the proposed action
would:
a. Be consistent with the Utilities Element and the Coastal
Management Element and not contribute to a condition of
public hazard.
b. Be consistent with the Transportation Element; Utilities
Element and Recreation and Open Space Element and not
intensify any existing public facility capacity deficits not
envisioned within this plan.
c. Generate public facility demands that may be accomplished
by planned capacity increases.
d. Conform with future land uses as shown on the Future Land
Use Map of the Future Land Use Element.
e. Accommodate public facility demands based upon level-of-
service standards by provision of facilities by the developer or
by the City consistent with this element.
f. Be consistent with the County, State, and Regional agencies
and water management district's facilities plans.
CM-13
gel
AGENDA REQUEST
C.A. #2008- Roof Replacement
Date: November 10, 2008
PUBLIC
HEARING
RESOLUTION
ORDINANCE
BOARD
APPOINTMENT
OTHER
BUSINESS November 17. 2008
CONSENT
ITEM DESCRIPTION:
Replacement of four deteriorated roofs located at Fire Headquarters and Police Headquarters. This was
a competitive sealed bid issued on October 20, 2008.
BACKGROUND:
The City issued Bid #09-B-001 on October 20, 2008. It was to replace roofs on five City Buildings. The
City withdrew the roof repair at City Hall. The four remaining roofs are the Police Headquarters Building,
Police CID, the Fire Headquarters Storage Building and the Code Enforcement building. The City
reserved the right to accept the bids as a total bid or as individual bids. The City released three
addendums to the original scope of work. We held a mandatory pre-bid meeting on Wednesday October
29, 2008. The scheduled completion date for all work is no later than December 31, 2008. The lowest
three bids are as followed: AWS Roofing $45,151, G&W Roofing $53,950, and Waynes Roofing $60,765.
STAFF RECOMMENDATION:
To authorize the Acting City Manager to enter into a Contract with AWS Roofing for Bid #09-B-001 and all
addendums.
ACTION REQUESTED:
Motion to approve the Acting City Manager to enter into a Contract with AWS Roofing for Bid #09-B-001
and all addendums and authorization for the Acting City Manager to amend the budget.
FINANCIAL IMPACT:
The cost of the Fire Headquarters roof replacement is budgeted in the FY2009 budget. The cost of the
Police Headquarters roof repla ment was not bu~geted.
(
(Finance Director) .
(SPECIFY IF BUDGET AMENDMENT IS REQUIR D)
PREVIOUS AGENDA ITEM:
If so, DATE:
YES
NO
YES NO
AGENDA ITEM #
Concurrence:
~Qrro~
Robin L. Matusick i
Paralegal
Jo athan C. McKinney
Finance Director
~'Z'D i Q ~G..-"')
Tracey T. BaA w b....., ~
Acting City Manager ~ c:1
CITY OF EDGEWATER
POST OFFICE BOX 100 · EDGEWATER, FLORIDA 32132-0100
CITY OF EDGEW A TER
RFPOPENING
NOVEMBER 7, 2008
2:00 P.M.
ROOF. REPLACEMENT.
RFP NO. 09-B-00l
City of Edgewater
P.O. Box 100
Edgewater, FL 32132
November 10, 2008
Re: RFP Bid for 4 City buildings
I, Rodney Powers, a legal representative of A WS Roofing, have read all
specifications and addendums and agree that the work provided will adhere to all
of the specifications and addendums. In addition, all roofing work will be
complete by 12/31/08. The contract amount that I agree to is $45,151
Signature
11/10 lOB
Date
~
i
~ Pay To The
: Order Of
**CITY OF EDGEWATER**
11/06/2008
HOLD DOCUMENT UP TO THE LIGHT TO VIEW TRUE WATERMARK ~~.. J.~J,l~~<IJU~B!i;'r~~.~!? HOLD DOCUMENT UP TO THE LIGHT TO VIEW TRUE WATERMARK
_ ,~ ~!J;:;:j!;l~!.~til.=!;~!~'-~~. ~~ E.1:ZQQg 160027032,6
2611
~~~ ./
~~ 0000341
WACHOVIA
$
$4,000.00
*FOUR THOUSAND DOLLARS AND 00 CENTS
Wachovia Bank, National Association
**AWS ROOFING SERVICES INC.**
~wil)
fedlU'fi'l,
Orl.,ik"n
......
Remitter
lIP
III . bOO 2 ? 0 ~ 2 b III I: 2 b . . 700 2 5 I: SO? g gOOD DOg . bill
1~ ~
(2 "- \ Jt I\. .e. ~
1\ \I() \o';{
Bid # 09-B-001
Purchasing Agent:
CITY OF EDGEWA TER, Formal Invitation for Bid
PHONE (386) 424-2400
FAX (386) 424-2409
Name of Com
Address:
This is not an ordert
Critical Res onse Data
\J.;v-.J S . 0 o~:(' .e {" v \ C-f'
a: c IL p..v e-
O-~( L ~2-1~7..-
Notes:
1. Bids will be opened and publicly read aloud in the City of Edgewater Council
Chamber - City Hall, 104 North Riverside Drive, Edgewater, Florida at 2:00 pm
on the 7th day of November, 2008.
2. Bids must be submitted on the forms furnished by the City and in accordance
with the specifications contained herein. An original and two copies of the bid
package must be submitted.
3. This completed form must appear as the top sheet for all bids submitted.
4. A Bid Bond equal to 5% of the bid price must be submitted with sealed bid. Bond
may be in the form of a bond, cashier's check or certified check.
5. Payment and Performance Bond equal to 100% of the total contract amount
price will be required at contract execution
6. The City reserves the right to accept the bids as a total bid (bid items #1 - #5) or
as individual bids.
A Pre-Bid Conference
Has been scheduled for 10:00 AM on October 29, 2008 at Edgewater Community
Center, 102 North Riverside Dr, Ed ewater.
PURSUANT TO CITY POLICY FAILURE OF A VENDOR TO ADVISE THE CITY OF BID DISCREPANCIES
IN ORDER TO GAIN A COMPETITIVE ADVANTAGE MAY BE GROUNDS FOR A CANCELLATION OF ANY
CONTRACT OR PURCHASE ORDER AWARDED UNDER THIS BID.
Total Amount of Bid or Base Bid
$
...-,
~
,
Bidder's Signature:
Bidder's Title*:
V-y
~."
Typed/Print Name:
'Hodv"\Q
Date: I Phone: Lj 2.. ~-.3 07 (0
Fax: 2. - 03> S- -3 E-Mail: a. v0 s. \6D ~ 0.. 0 I. Co /'f1
*ONL Y AUTHORIZED REPRESENTATIVES OF THE BIDDER SHOULD SIGN THIS FORM
Bid No. 09-B-001
Replace roofs on five (5) City Buildings
Page 1 of 19
A o.\JCV'-t e
Content Page & Checklist
Paae Descriotion
1 Cover Page
2 Content Page
3 Instructions/Response
4 No Bid Form
5 Scope of Work
7 Fee Schedule
7 Vendor Information
8 General Terms & Conditions
14 Bidder's Legal Certification
15 Questionnaire
16 Drug Free Workplace Certif.
17 Public Entity Crimes
Addendum/Other (please list)
Received by
Initials
Items That Must Be
Included With Submittal
For Bid to Be Considered
ft
If-f
COMPLETED FORM
COMPLETED FORM
COMPLETED FORM
L
\E~
COMPLETED FORM
COMPLETED FORM
~
'}-?
5JL
~
COMPLETED FORM
COMPLETED FORM
COMPLETED FORM
COMPLETED FORM
Addendum # 1 dated
Addendum # 2 dated
Addendum # 3 dated
Addendum # 4 dated
Your bid may not be considered if any of the following are not provided:
1. Proof that your firm is licensed to provide these services,
2. A bid bond equal to 5% of the bid amount,
3. A completed Drug Free Workplace Form,
4. A completed Public Entity Crimes Form must be included with this bid for
your bid to be considered, and
Bid No. 09-B-001
Replace roofs on five (5) City Buildings
Page 2 of 19
CITY OF EDGEWA TER
INSTRUCTIONS/RESPONSE
Bid NamefTitle
09-8-001, Replace roofs on five (5) City buildings
Preparation of Bids
~ Bidders are expected to examine this bid form, attached drawings, specifications,
if any, and all instructions. Failure to do so will be at bidder's risk.
~ All prices and notations must be in ink or typewritten. No erasures are permitted.
Mistakes may be crossed out and corrections typed adjacent and must be
initialed and dated in ink by the person signing the bid. A responsible officer or
employee of that firm must sign with the firm or company name on all bids.
Obligations assumed by such signatures must be fulfilled.
~ Each bidder shall furnish the information required on the bid form and each
accompanying sheet thereof, on which an entry is made.
~ Unit price for each unit bid shall be shown and such price shall include packing in
accordance with the general or any special conditions, unless otherwise
specified. A total shall be entered into the amount column for each item bid. In
case of discrepancy between a unit price and the extended price, the unit price
will be presumed to be correct.
Special Items (applicable to this bid only)
a.
NlA'
I
b.
c.
Authorized Signature:
f2J; /~
---
Name of Company:
p., uJ S Z-DD'C".5 S1?rcl I~ e S
Bid No. 09-B-001
Replace roofs on five (5) City Buildings
Page 3 of 19
-~\ /2. I..{ r NDL MO~ 2'-i 3'5D.00 .-b 2- f"l- yr I\J .D L- ~.D f' 10 2'1 (p. 00
2-') ::foo- oD }
(2'-\.(" 1J0L T~tC h ) i '2. I.{ ( A)DL- Wrc~ q/lQo.oO
7-0 tt f ,'0 Pi.- MOP 2L.f 7 SO. oD :" 2--0 4 (" rUDl...- p"op. 10 I c.rq ~ _~o ...
I
2DL{ r /VDL '\PC' (' ~ '2-3) <-(50. 00 U) \.{.. rJ!)L lOre ~ 10, 3 2.0. 00
9 '1 f ~vJl/' ~fa: r "3.75 ~t s'J F~,
THIS IS NOT AN ORDER
Please bid on the following wells. Bid prices shall be stated in units requested and shall
remain firm for 90 calendar days subsequent to the bid opening date.
& p\a. <::.e.,wi"T
Ext. Price
$
$
$
$
$
$
'70'()O ~.r s~ee-r
per L-F.
-
Item
1
2
3
4
5
Any questions regarding this bid may be faxed to the attention of the Finance Department
at 386-424-2409 or em ailed to mgrenham@cityofedgewater.org at least ten (10) days prior
to bid opening date.
By signing below, I certify that I have read the attached and agree to its contents.
VENDOR INFORMATION:
COMPANY NAME AND ADDRESS:
A vJ S 12. 0 0 ~ \'.r\ q S-e (lJ I C €I .s
CO 7 S- iN. r Ct r'le A 0 -e-
G ~ j L w t:l +--e. r \ FL 3 2. I 3 Z-
FEIN#
AUTHORIZED SIGNATURE: /~ ?~
PRINTED SIGNATURE: ~~ 00 nlQ L.-I f 0 uJ fJ Y ,~
.::::> \
TITLE: .- I
DATE SIGNED: t I
PHONE # LI z.. ~-3D 7 Co
FAX # LIL 3- 03 s 3
E-MAIL ~ 05 roo (-" e ~ Ci /. (""0 M
'CY-L<67/3L(Lj
DATE DUE: 2:00 .m. November 7 2008
Proof that your firm is licensed and insured to perform the above work, a Bid Bond equal to 5% of
the bid amount, a completed Drug Free Workplace Form, and a completed Public Entity Crimes
Form must be included with this bid for your bid to be considered.
8id No. 09-8-001
Replace roofs on five (5) City Buildings
Page 7 of 19
BIDDER'S LEGAL CERTIFICA TION '
As witnessed by my signature below, I have carefully examined the Invitation for Bid,
Instructions to Bidders, General and/or Special Conditions, Vendor's Notes, Specifications,
proposed Agreement, and any/all other documents accompanying or made part of this bid
invitation.
~ I hereby propose to furnish the goods or services specified in the Invitation at the prices
or rates quoted in my bid. I agree that my bid will remain firm for a period of up to
ninety (90) days In order to allow the city adequate time to evaluate the bids.
~ I agree to abide by all conditions of this bid and understand that the Edgewater Law
Enforcement Department prior to bid award may conduct a background investigation.
~ I certify that all information contained in this bid is truthful to the best of my knowledge
and belief. I further certify that I am duly authorized to submit this bid on behalf of the
vendor/contractor as its act and deed and that the vendor/contractor is ready, willing,
and able to perform if awarded the bid.
~ I further certify, under oath, that this bid is made without prior understanding, agreement,
connection, discussion, or collusion with any other person, firm, or corporation
submitting a bid for the same product or service; no officer, employee, or agent of any
other bidder is interested in said bid; and that the undersigned executed this Bidder's
Certification with full knowledge and understanding of the matters therein contained and
was duly authorized to do so.
Company Name: A LU.s Z 06 r \'V\
By: ~ 4----
Sig~atu~ '
s
Powe ' -p
ped or Printed
Mailing Address (City, State & Zip Code):
<375 0. PD<.(t.. fYJe
80S e V=>Q.\e. ( , \==L 3 Z- l 32-
Telephone/Fax
Number: Lf 2- 3- ?:> () I (0 L/ 2- ~ - O. "> 5", ~
,
~~~~~f~ 0~~ ~ ~\~
'",
L/J_~ day of --1\()ve~ be (
, 20 ....o....K.
. No ry Public
.bJ( Personally Known
o Produced 1.0.
,1'-'<<'/ PU(J Ronalee Skinner
P Jt"'f, Commission # 00527916
~ ~ Expires April 2. 2010
4~ rf! B"-ed Troy Fa,n In~.I\llt.ln. eQCl~10'e
. Of- I'" ~~
Bid No. 09-B-001
Replace roofs on five (5) City Buildings
Page 14 of 19
QUESTIONNNAIRE
This fonn is to be utilized to provide general information about your finn/company to the
City of Edgewater. Please submit this fonn with your sealed bid.
Name of Company lAw 5 \l 00.('-/1 j Sf If d \ ~" t7 <: Fed 1.0. # 5 q - z ~ I I 3 '-/ i
Please answer the following:
1. Number of years your firm/company has been in business: 2 I years.
2. Is your firm incorporated in the State of Florida? /" Yes _ No.
3. Number of years your firm/company has provided the type of product/service
required by the Invitation for Bid: ~ years.
4. Type of business (check which applies)
Minority Owned Woman Owned Small Other
5. Headquarter address if different from business address
6. Names of key employees who will work on this project and their years of
experience in the type of service related to work specified in this bid:
Name and Title
Years of EXDerience
,
A MI4r~e\\ p~~e{s
B.R \C-~O-lC:~ 1)a\ lOck' i:
C. V Orrt 00 S - Roof--e..r ~
- SOPPiV(<)Or'
( f' cz J l'Y\ C\. f'.
2-t)+-
'7 .-f-
5+
Public Entity Work References NamefTitle
Phone Number
A G\\'-\ D~
I
B. e. q"V{ C) f=
\
C. \J () l Q S'i c....
e Q 5 €-'-V 0.. -\e- i(
l\Jg,i?>
COvf\{..v, .s~iAoc>\
I
Please indicate below the names and addresses of your primary/secondary suppliers for the
product covered under this bid (if applicable.)
Qts+_
Primary
Name: /45c S~)prlj
Address: '-11-\ LlV -L- OGc..\L..
~.6.
Phone No. 38 (0 :J... C:;-$""- II..f , ,
Contact: ~ ~ l 1 1< l 0 M P
Secondary
Name: ~{,&..d(lO SU9~lj Phone No. QOY- .l)OCJ'-(002-
Address: L( h V, 0 Cd(, 0 l Cl ( eo P.O. Contact: . L I ~ Ii Ail) € ~ I'Y\ e \
Name of Person Completing Form: ~~ () (\ rlc{ S j( L {\ II e ,-
Bid No. 09-B-001
Replace roofs on fIVe (5) City Buildings
Page 15 of 19
DRUG-FREE WORKPLACE CERTIFICATION
In case of tie bids, preference must be given to vendors submitting a certification with their bidl
proposal certifying they have a drug-free workplace in accordance with Section 287.087, Florida
Statutes. The drug-free certification form below must be signed and returned with your bid.
In order to have a drug-free workplace program, a business shall:
(1) Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace and
specifying the actions that will be taken against employees for violations of such prohibition. (2)
Inform employees about the dangers of drug abuse in the workplace, the business' policy of
maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse
violations. (3) Give each employee engaged in providing the commodities or contractual
services that are under bid a copy of the statement specified in the first paragraph. (4) In the
statement specified in the first paragraph, notify the employees that, as a condition of working
on the commodities or contractual services that are under bid, the employee will abide by the
terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo
contendere to, any violation of chapter 893 or of any controlled substance law of the United
States or any state, for a violation occurring in the workplace no later than five (5) days after
such conviction. (5) Impose a sanction on, or require the satisfactory participation in a drug
abuse assistance or rehabilitation program if such is available in the employee's community, by
any employee who is so convicted. (6) Make a good faith effort to continue to maintain a drug-
free workplace through implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the
above requirements.
f2k M V- P 1" Y 10 &'
Vendo~-;s)lnatu~
-
STATE OF ~~~ \ e~
COUNTY OF . I j s . ./
PERSONALLY APPEARED BEFORE ME, the undersigned authority j? fl A n e ~uJ e ( S
who, after being first sworn by me, affixed his/her signature in the space provid above on
this 4..jl\ day of qu 0 u o""'~. .r ,20 () <K .
\/Personally kno\lVn . Produced I.D
~ ~l~--
otary Public
O'Jtl'-,{ PV8<" Ronalee Skinner
: ~ Commission # DD527916
~ ~ Expires April 2, 2010
1: Of "'-~ Bonded TIl>j fOJl\ In""""",,. lIIc GQl).3&$-101.
PLEASE COMPLETE AND SUBMIT WITH BID
Bid No. 09-8-001
Replace roofs on five (5) City Buildings
Page 16 of 19
SWORN STATEMENT UNDER SECTION 287.133(3){a),
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR
OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS.
1. This sworn statement is submitted with the
Bid/Proposal for THE CITY OF EDGEWA TER.
2. .~
whose business address is ~ ~'L
and (if applicable) its Federal Employer Identification (FEIN) is
3. My name isK () ~V\ -R VI r I) IV e ( c; (please print name of individual
signing) and my relationship to th~ entity named above is \/ - P
4. I understand that a "public entity crime" as defined in Paragraph 287.133(1){g),
Florida Statutes, means a violation of any state or federal law by a person with respect
to and directly related to the transaction of business with any public entity or with an
agency or political subdivision of any other state or with the United States, including, but
not limited to, any bid, proposal, reply or contract for goods or services, any lease for
real property, or any contract for the construction or repair of a public building or public
work, involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or
material misrepresentation.
'"
5. I understand that "convicted" or "conviction" as defined in Paragraph
287.133(1){b), Florida Statutes, means a finding of guilt or a conviction of a public entity
crime, with or without an adjudication of guilt, in any federal or state trial court of record
relating to charges brought by indictment or information after July 1, 1989, as a result of
a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere.
6. I understand that an "affiliate" as defined in Paragraph 287 .133{1 )(a), Florida
Statutes, means:
(1) A predecessor or successor of a person convicted of a public entity crime; or
(2) An entity under the control of any natural person who is active in the
management of the entity and who has been convicted of a public entity crime. The
term "affiliate" includes those officers, directors, executives, partners, shareholders,
employees, members, and agents who are active in the management of an affiliate.
The ownership by one person of shares constituting a controlling interest in another
person, or a pooling of equipment or income among persons when not for fair market
value under an arm's length agreement, shall be a prima facie case that one person
controls another person. A person who knowingly enters into a joint venture with a
person who has been convicted of a public entity crime in Florida during the preceding
36 months shall be considered an affiliate.
7. I understand that a "person" as defined in Paragraph 287.133(1){e), Florida
Statutes, means any natural person or entity organized under the laws of any state or of
the United States with the legal power to enter into a binding contract and which bids or -
applies to bid on contracts let by a public entity, or which otherwise transacts or applies
to transact business with a public entity. The term "person" includes those officers,
Bid No. 09-8-001 Page 18 of 19
Replace roofs on five (5) City Buildings
directors, executives, partners, shareholders, employees, members, and agents who
are active in management of an entity.
8. Based on information and belief, the statement that I have marked below is true
in relation to the entity submitting this sworn statement. (Please indicate which
statement applies.)
/Neither the entity submitting this sworn statement, nor any officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in
management of the entity, nor any affiliate of the entity have been charged with and
convicted of a public entity crime subsequent to July 1, 1989.
The entity submitting this sworn statement, or one or more of the officers,
directors, executives, partners, shareholders, employees, members or agents who are
active in management of the entity, or an affiliate of the entity has been charged with
and convicted of a public entity crime subsequent to July 1, 1989, AND (Please indicate
which additional statement applies.)
There has been a proceeding concerning the conviction before a hearing officer
of the State of Florida, Division of Administrative Hearings. The final order entered by
the hearing officer did not place the person or affiliate on the convicted vendor list.
(Please attach a copy of the final order.)
The person or affiliate was placed on the convicted vendor list. There has been
a subsequent proceeding before a hearing officer of the State of Florida, Division of
Administrative Hearings. The final order entered by the hearing officer determined that
it was in the public interest to remove the person or affiliate from the convicted vendor
list. (Please attach a copy of the final order.)
The person or affiliate has not been placed on the convicted vendor list. (Please
describe any action taken by or pending with the Department of General Services.)
~~~
fs,grature)
Date: \ \ v\ 0 1<
.
STATE OF FLORIDA ""-
COUNTY OF -if 0'\ 0 s, (L.
I !he foregoing instrument was acknowledged before me this Lj +Ja day of
100H",-!O<-c ,2008 by if.O~l'1tt Pow'l <;. ll- P _ (lilt e) on
behalf of A LA.) ~ ~D ^ Ll ~ C P -.S . He/she fS:.e.~~aJ!Y known)D me or has
produced '0 ideRtificafion an::== take an oath,
- ~~OO_ g~ ---
"'''JtP-'/ Pu~ Ronalee Skinner (Notary Signature)
~ 'C;. Commission # 00527916
~ A I=xpires April 2, 2010 Name:
~ a. "'~ ao~ed Troy FOIn I.....r.nee Ine 600-385-1019
My Commission Expires:
Commission Number:
Bid No. 09-B-001
Replace roofs on five (5) City Buildings
Page 19 of 19
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ACORD.. CERTIFICATE OF LIABILITY INSURANCE OPIC 1~ DATE (MMlDDIYYYY)
AWSROO1 :1.:1./04/08
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
MITCHELL-NOEL XNC HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
1400 HAND AVENUE, SUXTE D ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
ORMOND BEACH FL 32174
Phone: 386-677-4761 Fax:386-673-5370 INSURERS AFFORDING COVERAGE NAIC#
INSURED INSURER A: FIRST ImRCURY I.8URAllCE CO.
INSURER B: BRIDGEFIELD CASUALTY 1.8 CO
AWS ROOFXNG SERVICES XNC INSURER C: AUTO OWNERS XNStJRANCE 09703
875 W PARK AVE INSURER D:
EDGENATER FL 32132
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
I'LTR rNs.J TYPE OF INSURANCE POLICY NUMBER DATE iMMlDDNYi DATE IMMIDDNVl LIMITS
GENERAL LIABILITY EACH OCCURRENCE $ 1000000
f..-
A ~ COMMERCIAL GENERAl LIABILITY FMGAOO0286 07/02/08 07/02/09 PREMISES (Ea occurence) $ 50000
tJ CLAIMS MADE ~ OCCUR MED EXP (MY one person) $ EXCLUDED
f--
PERSONAL & mv INJURY $ 1000000
f--
GENERAl AGGREGAlE $ 2000000
-
GEN'L AGGREGAlE LIMIT APPn PER: PRODUCTS - COMP/OP N3G $ 2000000
il !Xl PRO-
POLICY X JECT LOC
AUTOMOBILE LIABlLITY COMBINED SINGLE LIMIT
f-- $ 1,000,000
ANY AUTO 47676110 06/:1.4/08 06/:1.4/09 (Ea accident)
f--
ALL OWNED AUTOS BODILY INJURY
f-- $
C ~ SCHEDULED AUTOS (Per person)
~ HIRED AUTOS BODILY INJURY
$
X NON-OWNED AUTOS (Per accident)
-
PROPERTY DAMAGE $
(Per accident)
GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $
=l ANY AUTO OTHER THAN EA ACC $
AUTO ONLY: AGG $
EXCESSlUMBRELLA LIABILITY EACH OCCURRENCE $
=:J OCCUR D CLAIMS MADE AGGREGAlE $
$
=l DEDUCTIBLE $
RElENTION $ $
WORKERS COMPENSAnoN ANO I TORY LIMITS I IU~~
B EMPLOYERS' LIABILITY 0830-32272-0 OS/24/08 OS/24/09 $ 1000000
ANY PROPRIETORIPARTNERlEXECUTIVE EL EACH ACCIDENT
OFFICERlMEMBER EXCLUDED? EL DISEASE - EA EMPLOYEE $ 1000000
If yes, describe under $ 1000000
SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT
OTHER
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENOORSEMENT I SPECIAL PROVISIONS
ROOFXNG CONTRACTOR ROOFER
CERTIFICATE HOLDER
CANCELLATION
EDGE002 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
CXTY OF EDGENATER IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
FI:NANCE DEPA.R.TMEN'l'
PO BOX 100 REPRESENTATIVES.
EDGEWATER FL 32132 .. .--. - -------.
--?
-
ACORD 25 (2001/08)
~
@ACORD CORPORATION 1988
I M PORT ANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
ACORD 25 (2001108)
City of Edgewater Roofing Project Addendum #1
Bid Item #1 See New Specification Addendum #2
1. The roof on the Police Administration Building is
Gypsum. Include a square foot price for
repairing the gypsum decking.
2. Use bronze colored aluminum coping.
3. Windows over front lobby to be covered with
plywood. Peel and stick material is to be applied
over plywood. Roof flashing is to extend up 24
inches. Bronze colored aluminum flashing is to
extend down from coping and overlap roof
flashing a minimum of 4 inches.
4. All duct covers to be replaced.
5. Ale units up to code including curbs and power
disconnects, stands, and plenums
5. Satellite and wind turbines to be removed (Not
Replaced)
6. Include taper on front lower roof
7. Include deduct price for 12 year NOL versus 20
year NOL.
8. Quote both Hot Mop and Torch down systems
9. To use BiTec Brand or comparable I equal
Bid Item #2 See New Specification Addendum #3
1. Include deduct price for 12 year NOL versus 20
year NOL.
1
City of Edgewater Roofing Project Addendum #1
2. Quote both Hot Mop and Torch down systems
3. To use BiTec Brand or comparable I equal
Bid Item #3 City Hall Buildina - HAS BEEN Removed
from this bid.
Bid Item # 4
1. 5 year NDL guarantee
2. Include a per sheet price for repair of plywood
and facia board.
3. Shingles are to be Owens Corning Duration
Shingle Sierra Gray 30 year warranty with 5 year
Tru Protection Coverage with Algae Resistance
of 10 years.
Bid Item # 5
1. 5 year NDL guarantee
2. Include a per sheet price for repair of plywood
and facia board.
3. Shingles are to be Owens Corning Duration
Shingle Sierra Gray 30 year warranty with 5 year
Tru Protection Coverage with Algae Resistance
of 10 years.
2
BITEC, INC. Bitumen Technology
SPEC FORM
BITEC. INC. SPECFORM
DATE: October 30,2008
PROJECT NAME: Edgewater Police Department
135 East Park Ave.
LOCATION: Edgewater, FL
BITEC SPEC. NO: SPM-3.5.2.20 NDL - ( Comparable / Equal)
APM-4T.2.20NDL.BMG (Comparable / Equal)
SPECFORM NO: 08-5016
(Existing Poured Gypsum Deck Construction)
PART 1.00, GENERAL
1.01 HANDLING AND STORAGE OF MATERIALS
A) Keep all roofing materials dry before and during installation. Store
roofing materials off of roof deck or ground, and cover with tarpaulin.
Clear or black coverings are not acceptable.
B) Store roof membrane on end with selvage edge up. Store palletized
units one high only. Never double stack palletized units.
C) Do not use roofing materials that are damaged or wet.
D) Store all membrane under cover, away from direct sunlight, until
immediately before use.
E) During periods of weather where temperatures are below 50 degrees
F, membrane shall be stored inside a warm area, and rolls removed
as needed for application.
F) Caution should be exercised when lifting materials with a hoist.
G) General Section of BITEC Roofing Material Specifications and
Details manual shall be consulted before work begins, and is
considered part of this specification.
1.02 REFERENCE STANDARDS
A) Perform all roofing work in accordance with "good roofing practices"
as detailed in the NRCA Roofing and Waterproofing Manual;
SECTION 07536
1 of 7
SPECFORM NO. 08-5016
BITEC, INC. Bitumen Technology
SPEC FORM
BITEC, INC. Roofing Material Specification and Details manual,
FOURTH EDITION; all other pertinent BITEC publications;
UL Roofing Materials and Systems Directory, Factory Mutual
Research publications; the most recent publication of ASCE 7
"Minimum Design Loads for Buildings and Other Structures"
and to other codes applicable to project, especially the new 2003
International Building Code (IBC).
1.03 SAMPLES
A) If samples are required prior to start of project:
Submit two (2) 12" x 12" samples -Venting type base sheet to be
used, ASTM D 2178 Type VI Ply Sheet to be used and BITEC SPM-
3.5H or BITEC APM-4Tcap sheet membrane, whichever is to be
used.
PART 2.00. PRODUCTS
2.01 PRIMER Conforming to ASTM D 41 (85) criteria for Asphalt
Primer Used in Roofing, Dampproofing and
Waterproofing.
2.02 ASPHALT ASTM D 312 Type III or Type IV.
2.03 CANT STRIP Non-combustible. Required for all installations.
2.04 INSULATION No additional insulation required.
2.05 BARRIER BOARD None required.
2.06 BASE SHEET An approved venting type fiberglass reinforced base
sheet to be fastened by approved mechanical
fastening.
2.07 INTERPl Y ASTM D 2178 Type VI; fiberglass reinforced, Ul Type
G! Classified ply sheet for installation in hot asphalt.
Each pallet of material to bear the Ul label.
SECTION 07536
2 of 7
SPECFORM NO. 08-5016
BITEC, INC. Bitumen Technology
SPECFORM
2.08 MEMBRANE
BITEC SPM-3.5H; Spunbond polyester reinforced SBS
modified bitumen; mineral surfaced; 3.5mm thick; UL
Classified membrane for installation in hot asphalt.
Each pallet of material shall bear the UL Label.
OPTIONAL: BITEC APM-4T; Spundond polyester rein-
forced APP modified bitumen; mineral surfaced; 4mm
thick; UL Classified membrane for installation by heat
welding (torch application). Each pallet of material shall
Bear the UL Label.
2.09 SURFACING
No additional surfacing required for warranty.
2.10 DECK VENTS
Spun aluminum units with one-way breather valves.
2.11 OTHER MA TERIALS- Attached related materials such as caulk, vent stacks,
metal flashings, etc. for submittal.
PART 3.0. EXECUTION
3.01 EXAMINATION
A) Ensure that site preparations have been made, and that conditions
are suitable for roofing assembly installation. Roof deck must be
clean, visibly dry, free from projections, provide for positive
drainage and be in an acceptable condition before roof system
installation.
3.02 DECK PREPARATION
A) Curbs, cant strips and treated wood nailers shall be installed as
needed where flashings are required. Where specified, and/or
needed, treated wood insulation stops, the same thickness of the
insulation shall be installed at roof edges. Insure that all deck and
insulation installation is performed in accordance with the most
recent wind design requirements of ASCE 7 "Minimum Design
Loads for Buildings and Other Structures". Particular attention
should also be paid to the most recent new code requirements as
determined by the 2003 International Building Code (IBC). Also,
attention must be paid to the requirements of ANSI/SPRI ES-1 for
SECTION 07536
3 of 7
SPECFORM NO. 08-5016
BITEC, INC. Bitumen Technology
SPECFORM
additional "Wind Design Standards for Edge Systems Used with
Low Slope Roofing Systems. 11 Where required by code, this
standard requires specific anchoring requirements for wood blocking
at parapets and roof edges and also the minimum size standards for
the wood blocking used.
B) Expansions joints or control joints shall be flashed as shown in
BITEC, INC. published details.
C) This specification is designed for use over existing poured gypsum
deck construction when all existing roof membrane and roof
insulation is removed down to the deck. When re-roofing over an
existing deck such as this, several items of preparatory work, not
limited to the following, will be necessary:
a) Repair or replace any areas of damaged or deteriorated
gypsum deck fill and any supporting structure. It will be the
responsibility of the owner and the designer/contractor
team to determine the condition of the existing deck,
bring it to a condition suitable for re-roofing, and that will
meet the most recent code requirements.
b) At all draining edges, replace all metal edge flashing and
repair or replace any damaged or deteriorated wood blocking
with new treated wood blocking, in accordance with the most
recent design standard requirements (ANSI/SPRI ES-1), and
so as not to restrict drainage over the edge to the gutters or
scuppers. Wood blocking at draining edges must match the
thickness of the roof insulation if any is installed and be
installed in accordance with the most recent code
requirements.
c) Remove all existing membrane flashings from walls,
penetrations, curbs, etc. for proper replacement with new
membrane flashings.
d) Clean all existing penetration items (pipes, vent stacks,
conduits, refrigeration lines, angle legs and other braces, etc.)
of existing bitumen, sealant, rust, corrosion, etc. Prime the
penetration item for proper sealing with the new flashing items
such as sheet metal, sealant, mastic or sealers used in pitch
pans.
e) Install all new metal flashings at parapets, walls, penetrations,
SECTION 07536
4 of 7
SPECFORM NO. 08-5016
BITEC, INC. Bitumen Technology
SPECFORM
etc. Prime all metal flanges that build into the roof membrane.
f) At masonry walls adjacent to areas to received new base
flashing, prime the affected area with asphalt primer.
g) Make certain that all roof areas will provide for positive
drainage.
3.03 FLASHINGS
A) Consult BITEC, INC. Roofing Material Specifications and Details
manual, FOURTH EDITION, or addendum for proper installation
requirements of metal edge flashings, roof curbs, scuppers, roof drains,
roof penetrations, etc. Installation must also be in accordance with
minimum design standards for wind uplift requirements as noted in AseE
7, minimum design standards for parapets and roof curbs.
PART 4.00, MEMBRANE SYSTEM INSTAllATION
4.01 SYSTEM
Deck: Existing poured gypsum deck, prepared as noted above in Part 3.02
DECK PREPARATION.
Primer: Prime any masonry wall surfaces adjacent to base flashings with
ASTM D 41 asphalt primer, at the rate of approximately % gallon per
100 square feet and allow to thoroughly dry. Prime all metal flanges,
which are to be built into the roof membrane.
Base Sheet: Install one (1) ply of an approved venting type base sheet, secured
to the deck with approved fasteners in a pattern that will provide the
necessary wind uplift resistance required for the projects
geographical region. As a minimum, for warranty issuance, each
approved fastener should be capable of withstanding a minimum 40
Ibs. of withdrawal resistance and should be installed at 9" on center
at the base sheet laps and in two staggered rows approximately 11"
apart along the center of the base sheet, each row of fasteners
spaced at 18" on center. Local code requirements may require more
fasteners as determined by a design professional.
SECTION 07536
5 of 7
SPECFORM NO. 08-5016
BITEC, INC. Bitumen Technology
SPEC FORM
Interply: Install two (2) plies of approved ASTM D 2178 Type VI fiberglass ply
sheets installed in ASTM D 312 Type III or Type IV hot asphalt. All
asphalt applications to be nominal 25 Ibs. per 100 sq. ft., continuous
and uninterrupted.
Membrane: BITEC SPM-3.5H; Spunbond polyester reinforced; SBS modified
bitumen; mineral surfaced; 3.5mm thick; installed in ASTM D 312
Type III or Type IV hot asphalt. Install with the lap seams offset from
the seams of the base sheet. End laps shall be minimum 6 inches
and staggered 3 feet from other end laps. All applications of asphalt
to be nominal 25 Ibs. per 100 sq. ft., continuous and uninterrupted.
As an option, BITEC APM-4T Spunbond polyester reinforced APP
modified bitumen, mineral surfaced 4mm thick cap sheet may be
heat welded (torch applied) over the interply sheets. This will provide
a cleaner, neater roof installation.
Surfacing: No additional surfacing required for warranty.
Flashings: In addition to the roof membrane plies, base flashings shall consist of
additional plies as indicated in pertinent details of the BITEC Roof-
ing Material Specifications and Details manual and as required
by ASeE 7, minimum design standards.
As a minimum, terminations along parapets shall be performed with
termination bar and counterflashed with metal, 24 gauge minimum.
As a minimum, for warranty issuance, terminations along parapets
shall be performed with termination bar and counterflashed with
metal, 24-gauge minimum. Two tooled caulkings of Sonneborne
NP-1 sealant shall be applied to the metal juncture at parapet wall.
Other more specific requirements may be necessary depending on
specific project requirements.
Deck Vents: Install spun aluminum type deck vents with one-way valves at the
rate of one vent per 900 sq. ft. of roof area, spaced at approximately
30 feet on center each direction and no farther than 20 feet from the
roof edge. Vents must be installed in compliance with BITEC Detail
#29 on page 51 of the BITEe Roofing Material Specifications and
Details manual.
NOTE: Depending on the condition of the existing gypsum roof deck
and any repairs that may be necessary, the requirement for these
vents may vary, but only with BITEC's written approval.
SECTION 07536
6 of 7
SPECFORM NO. 08-5016
BITEC, INC. Bitumen Technology
SPECFORM
PART 5.00, WARRANTY
This membrane system qualifies for a standard 20-Year NDL type Warranty.
Warranty instrument shall be BITEC Limited "Insured" Roofing Warranty. An
Authorized BITEC, INC. Applicator must install this roofing system in order to
obtain this Warranty.
A Warranty Request must be submitted by the Authorized Applicator for pre-
approval before the roof installation beqins. A final inspection must be made; all
corrections performed and acknowledged on the "white copy" of the Final
Inspection Punch List and the warranty fee must be paid to BITEC before the
warranty can be issued.
END OF SECTION
SECTION 07536
7 of 7
SPECFORM NO. 08-5016
BITEC, INC. Bitumen Technology
SPEC FORM
BITEC, INC. SPECFORM
DATE: October 30, 2008
PROJECT NAME: Edgewater Police Department, C.I.D.
135 East Park Ave.
LOCATION: Edgewater, FL
BITEC SPEC. NO: SPM-3.5H-1.20 NDL.BMG - ( Comparable I Equal)
APM-4T.1.20NDL.BMG - ( Comparable I Equal)
SPECFORM NO: 08-5017
(Existing Precast Concrete Deck Construction)
PART 1.00. GENERAL
1.01 HANDLING AND STORAGE OF MATERIALS
A) Keep all roofing materials dry before and during installation. Store
roofing materials off of roof deck or ground, and cover with tarpaulin.
Clear or black coverings are not acceptable.
B) Store roof membrane on end with selvage edge up. Store palletized
units one high only. Never double stack palletized units.
C) Do not use roofing materials that are damaged or wet.
D) Store all membrane under cover, away from direct sunlight, until
immediately before use.
E) During periods of weather where temperatures are below 50 degrees
F, membrane shall be stored inside a warm area, and rolls removed
as needed for application.
F) Caution should be exercised when lifting materials with a hoist.
G) General Section of BITEC Roofing Material Specifications and
Details manual shall be consulted before work begins, and is
considered part of this specification.
1.02 REFERENCE STANDARDS
A) Perform all roofing work in accordance with "good roofing practices"
as detailed in the NRCA Roofing and Waterproofing Manual;
SECTION 07536
1 of 7
SPECFORM NO. 08-5017
BITEC, INC. Bitumen Technology
SPECFORM
BITEC, INC. Roofing Material Specification and Details manual,
FOURTH EDITION; all other pertinent BITEC publications;
UL Roofing Materials and Systems Directory, Factory Mutual
Research publications; the most recent publication of ASCE 7
"Minimum Design Loads for Buildings and Other Structures"
and to other codes applicable to project, especially the new 2003
International Building Code (IBC).
1.03 SAMPLES
A) If samples are required prior to start of project:
Submit two (2) 12" x 12" samples -ASTM D 4601 Type II fiberglass
base sheet to be used, ASTM D 2178 Type VI Ply Sheet to be used
and BITEC SPM-3.5H or BITEC APM-4T cap sheet membrane,
whichever is to be used.
PART 2.00. PRODUCTS
2.01 PRIMER Conforming to ASTM D 41 (85) criteria for Asphalt
Primer Used in Roofing, Dampproofing and
Waterproofing.
2.02 ASPHALT ASTM D 312 Type III or Type IV.
2.03 CANT STRIP Non-combustible. Required for all installations.
2.04 INSULATION Approved Polyisocyanurate and/or perlite roof insu-
lation, thickness as required by the project
requirements. Products must be suitable for installation
in hot asphlat.
2.05 BARRIER BOARD None required.
2.06 BASE SHEET An approved ASTM D 4601 Type II; UL Type G2
fiberglass reinforced base sheet, suitable for
installation in hot asphalt.
2.07 INTERPL Y ASTM D 2178 Type VI; fiberglass reinforced, UL Type
G! Classified ply sheet for installation in hot asphalt.
Each pallet of material to bear the U L Label.
SECTION 07536
2 of 7
SPECFORM NO. 08-5017
BITEC, INC. Bitumen Technology
SPEC FORM
2.08 MEMBRANE
BITEC SPM-3.5H; Spunbond polyester reinforced SBS
modified bitumen; mineral surfaced; 3.5mm thick; UL
Classified membrane for installation in hot asphalt.
Each pallet of material shall bear the UL Label.
OPTIONAL: BITEC APM-4T; Spunbond polyester rein-
forced APP modified bitumen; mineral surfaced; 4mm
thick; UL Classified membrane for installation by heat
welding (torch application). Each pallet of material shall
bear the UL Label.
2.09 SURFACING
No additional surfacing required for warranty.
2.10 DECK VENTS
Spun aluminum units with one-way breather valves.
2.11 OTHER MA TERIALS- Attached related materials such as caulk, vent stacks,
metal flashings, etc. for submittal.
PART 3.0, EXECUTION
3.01 EXAMINATION
A) Ensure that site preparations have been made, and that conditions
are suitable for roofing assembly installation. Roof deck must be
clean, visibly dry, free from projections, provide for positive
drainage and be in an acceptable condition before roof system
installation.
3.02 DECK PREPARATION
A) Curbs, cant strips and treated wood nailers shall be installed as
needed where flashings are required. Where specified, and/or
needed, treated wood insulation stops, the same thickness of the
insulation shall be installed at roof edges. Insure that all deck and
insulation installation is performed in accordance with the most
recent wind design requirements of ASCE 7 "Minimum Design
Loads for Buildings and Other Structures". Particular attention
should also be paid to the most recent new code requirements as
determined by the 2003 International Building Code (IBC). Also,
attention must be paid to the requirements of ANSIISPRI ES-1 for
additional "Wind Design Standards for Edge Systems Used with
Low Slope Roofing Systems." Where required by code, this
standard requires specific anchoring requirements for wood blocking
SECTION 07536
3 of 7
SPECFORM NO. 08-5017
BITEC, INC. Bitumen Technology
SPECFORM
at parapets and roof edges and also the minimum size standards for
the wood blocking used.
B) Expansions joints or control joints shall be flashed as shown In
BITEC, INC. published details.
C) This specification is designed for use over existing precast concrete
deck construction when all existing roof membrane and roof
insulation is removed down to the deck. When re-roofing over an
existing deck such as this, several items of preparatory work, not
limited to the following, will be necessary:
a) Repair or replace any areas of damaged or deteriorated
concrete deck. It will be the responsibility of the owner and
the designer/contractor team to determine the condition
of the existing deck, bring it to a condition suitable for re-
roofing, and that will meet the most recent code
requirements.
b) At all draining edges, replace all metal edge flashing and
repair or replace any damaged or deteriorated wood blocking
with new treated wood blocking, in accordance with the most
recent design standard requirements (ANSIISPRI ES-1), and
so as not to restrict drainage over the edge to the gutters or
scuppers. Wood blocking at draining edges must match the
thickness of the roof insulation if any is installed and be
installed in accordance with the most recent code
requirements.
c) Remove all existing membrane flashings from walls,
penetrations, curbs, etc. for proper replacement with new
membrane flashings.
d) Clean all existing penetration items (pipes, vent stacks,
conduits, refrigeration lines, angle legs and other braces, etc.)
of existing bitumen, sealant, rust, corrosion, etc. Prime the
penetration item for proper sealing with the new flashing items
such as sheet metal, sealant, mastic or sealers used in pitch
pans.
e) Install all new metal flashings at parapets, walls, penetrations,
etc. Prime all metal flanges that build into the roof membrane.
f) At masonry walls adjacent to areas to received new base
flashing, prime the affected area with asphalt primer.
SECTION 07536
4 of 7
SPECFORM NO. 08-5017
BITEC, INC. Bitumen Technology
SPECFORM
g) Make certain that all roof areas will provide for positive
drainage.
h) Deck joints should be taped or otherwise protected to prevent
hot asphalt from running through the joints when the insulation
is installed with hot asphalt.
3.03 FLASHINGS
A) Consult BITEC, INC. Roofing Material Specifications and Details
manual, FOURTH EDITION, or addendum for proper installation
requirements of metal edge flashings, roof curbs, scuppers, roof drains,
roof penetrations, etc. Installation must also be in accordance with
minimum design standards for wind uplift requirements as noted in ASeE
7, minimum design standards for parapets and roof curbs.
PART 4.00, MEMBRANE SYSTEM INSTAllATION
4.01 SYSTEM
Deck: Existing precast concrete deck, prepared as noted above in Part
3.02 DECK PREPARATION.
Primer: Prime roof deck any masonry wall surfaces adjacent to base
flashings with ASTM D 41 asphalt primer, at the rate of
approximately Y2 gallon per 100 square feet and allow to thoroughly
dry. Prime all metal flanges, which are to be built into the roof
membrane.
Insulation: Install a minimum of one layer of %" perlite insulation over the
precast deck, adhered in a solid mopping of ASTM D 312 Type III or
Type IV hot asphalt. All applications of asphalt to be nominal 25 Ibs.
per 100 sq. ft., continuous and uninterrupted.
Additional insulation such as polyisocyanurate roof insulation,
thickness as required by the project requirements, may be added as
a base layer and may also be installed in hot asphalt, but will require
the minimum layer of %" perlite as a coverboard layer over the
polysiocyanurate insulation. The roof membrane may not be installed
directly over polyisocyanurate without the coverboard layer of
insulation.
SECTION 07536
5 of 7
SPECFORM NO. 08-5017
BITEC, INC. Bitumen Technology
SPECFORM
Base Sheet: Install one (1) ply of an approved ASTM D 4601 Type II, UL Type G2
fiberglass base sheet, adhered to the roof insulation in hot asphalt.
All asphalt applications to be nominal 25 Ibs. per 100 sq. ft., continu-
ous and uninterrupted.
Interply: Install two (2) plies of approved ASTM D 2178 Type VI fiberglass ply
sheets installed in ASTM D 312 Type III or Type IV hot asphalt. All
asphalt applications to be nominal 25 Ibs. per 100 sq. ft., continuous
and uninterrupted.
Membrane: BITEC SPM-3.5H; Spunbond polyester reinforced; SBS modified
bitumen; mineral surfaced; 3.5mm thick; installed in ASTM D 312
Type III or Type IV hot asphalt. Install with the lap seams offset from
the seams of the base sheet. End laps shall be minimum 6 inches
and staggered 3 feet from other end laps. All applications of asphalt
to be nominal 25 Ibs. per 100 sq. ft., continuous and uninterrupted.
As an option, BITEC APM-4T Spunbond polyester reinforced APP
modified bitumen, mineral surfaced 4mm thick cap sheet may be
heat welded (torch applied) over the interply sheets. This will provide
a cleaner, neater finished roof installation.
Surfacing: No additional surfacing required for warranty.
Flashings: In addition to the roof membrane plies, base flashings shall consist of
additional plies as indicated in pertinent details of the BITEC Roof-
ing Material Specifications and Details manual and as required
by ASeE 7, minimum design standards.
As a minimum, terminations along parapets shall be performed with
termination bar and counterflashed with metal, 24 gauge minimum.
As a minimum, for warranty issuance, terminations along parapets
shall be performed with termination bar and counterflashed with
metal, 24-gauge minimum. Two tooled caulkings of Sonneborne
NP-1 sealant shall be applied to the metal juncture at parapet wall.
Other more specific requirements may be necessary depending on
specific project requirements.
Deck Vents: Install spun aluminum type deck vents with one-way valves at the
rate of one vent per 900 sq. ft. of roof area, spaced at approximately
30 feet on center each direction and no farther than 20 feet from the
roof edge. Vents must be installed in compliance with BITEC Detail
#29 on page 51 of the BITEe Roofing Material Specifications and
Details manual.
SECTION 07536
6of7
SPECFORM NO. 08-5017
BITEC, INC. Bitumen Technology
SPEC FORM
NOTE: Depending on the condition of the existing roof deck and any
repairs that may be necessary, the requirement for these vents may
vary or may be eliminated, but only with BITEC's written approval.
PART 5.00. WARRANTY
This membrane system qualifies for a standard 20-Year NDL type Warranty.
Warranty instrument shall be BITEC Limited "Insured" Roofing Warranty. An
Authorized BITEC, INC. Applicator must install this roofing system in order to
obtain this Warranty.
A Warranty Request must be submitted by the Authorized Applicator for pre-
approval before the roof installation beqins. A final inspection must be made; all
corrections performed and acknowledged on the "white copy" of the Final
Inspection Punch List and the warranty fee must be paid to BITEC before the
warranty can be issued.
END OF SECTION
SECTION 07536
7 of 7
SPECFORM NO. 08-5017
BITEC, INC. Bitumen Technology
SPECFORM
BITEC. INC. SPECFORM
DATE: October 30,2008
PROJECT NAME: Edgewater Police Department, C.I.D.
135 East Park Ave.
LOCATION: Edgewater, FL
BITEC SPEC. NO: SPM-3.5H-1.20 NDL.BMG - ( Comparable / Equal)
APM-4T.1.20NDL.BMG - ( Comparable / Equal)
SPECFORM NO: 08-5017
(Existing Precast Concrete Deck Construction)
PART 1.00, GENERAL
1.01 HANDLING AND STORAGE OF MATERIALS
A) Keep all roofing materials dry before and during installation. Store
roofing materials off of roof deck or ground, and cover with tarpaulin.
Clear or black coverings are not acceptable.
B) Store roof membrane on end with selvage edge up. Store palletized
units one high only. Never double stack palletized units.
C) Do not use roofing materials that are damaged or wet.
D) Store all membrane under cover, away from direct sunlight, until
immediately before use.
E) During periods of weather where temperatures are below 50 degrees
F, membrane shall be stored inside a warm area, and rolls removed
as needed for application.
F) Caution should be exercised when lifting materials with a hoist.
G) General Section of BITEC Roofing Material Specifications and
Details manual shall be consulted before work begins, and is
considered part of this specification.
1.02 REFERENCE STANDARDS
A) Perform all roofing work in accordance with "good roofing practices"
as detailed in the NRCA Roofing and Waterproofing Manual;
SECTION 07536
1 of 7
SPECFORM NO. 08-5017
BITEC, INC. Bitumen Technology
SPECFORM
BITEC, INC. Roofing Material Specification and Details manual,
FOURTH EDITION; all other pertinent BITEC publications;
UL Roofing Materials and Systems Directory; Factory Mutual
Research publications; the most recent publication of ASCE 7
"Minimum Design Loads for Buildings and Other Structures"
and to other codes applicable to project, especially the new 2003
International Building Code (IBC).
1.03 SAMPLES
A) If samples are required prior to start of project:
Submit two (2) 12" x 12" samples -ASTM D 4601 Type II fiberglass
base sheet to be used, ASTM D 2178 Type VI Ply Sheet to be used
and BITEC SPM-3.5H or BITEC APM-4T cap sheet membrane,
whichever is to be used.
PART 2.00, PRODUCTS
2.01 PRIMER Conforming to ASTM D 41 (85) criteria for Asphalt
Primer Used in Roofing, Dampproofing and
Waterproofing.
2.02 ASPHALT ASTM D 312 Type III or Type IV.
2.03 CANT STRIP Non-combustible. Required for all installations.
2.04 INSULATION Approved Polyisocyanurate and/or perlite roof insu-
lation, thickness as required by the project
requirements. Products must be suitable for installation
in hot asphlat.
2.05 BARRIER BOARD None required.
2.06 BASE SHEET An approved ASTM D 4601 Type II; UL Type G2
fiberglass reinforced base sheet, suitable for
installation in hot asphalt.
2.07 INTERPL Y ASTM D 2178 Type VI; fiberglass reinforced, UL Type
G! Classified ply sheet for installation in hot asphalt.
Each pallet of material to bear the UL Label.
SECTION 07536
20f7
SPEC FORM NO. 08-5017
BITEC, INC. Bitumen Technology
SPEC FORM
2.08 MEMBRANE
BITEC SPM-3.5H; Spunbond polyester reinforced SBS
modified bitumen; mineral surfaced; 3.5mm thick; UL
Classified membrane for installation in hot asphalt.
Each pallet of material shall bear the UL Label.
OPTIONAL: BITEC APM-4T; Spunbond polyester rein-
forced APP modified bitumen; mineral surfaced; 4mm
thick; UL Classified membrane for installation by heat
welding (torch application). Each pallet of material shall
bear the UL Label.
2.09 SURFACING
No additional surfacing required for warranty.
2.10 DECK VENTS
Spun aluminum units with one-way breather valves.
2.11 OTHER MA TERIALS- Attached related materials such as caulk, vent stacks,
metal flashings, etc. for submittal.
PART 3.0, EXECUTION
3.01 EXAMINATION
A) Ensure that site preparations have been made, and that conditions
are suitable for roofing assembly installation. Roof deck must be
clean, visibly dry, free from projections, provide for positive
drainage and be in an acceptable condition before roof system
installation.
3.02 DECK PREPARATION
A) Curbs, cant strips and treated wood nailers shall be installed as
needed where flashings are required. Where specified, and/or
needed, treated wood insulation stops, the same thickness of the
insulation shall be installed at roof edges. Insure that all deck and
insulation installation is performed in accordance with the most
recent wind design requirements of ASCE 7 "Minimum Design
Loads for Buildings and Other Structures". Particular attention
should also be paid to the most recent new code requirements as
determined by the 2003 International Building Code (IBC). Also,
attention must be paid to the requirements of ANSIISPRI ES-1 for
additional "Wind Design Standards for Edge Systems Used with
Low Slope Roofing Systems." Where required by code, this
standard requires specific anchoring requirements for wood blocking
SECTION 07536
3 of 7
SPECFORM NO. 08-5017
BITEC, INC. Bitumen Technology
SPECFORM
at parapets and roof edges and also the minimum size standards for
the wood blocking used.
B) Expansions joints or control joints shall be flashed as shown in
BITEC, INC. published details.
C) This specification is designed for use over existing precast concrete
deck construction when all existing roof membrane and roof
insulation is removed down to the deck. When re-roofing over an
existing deck such as this, several items of preparatory work, not
limited to the following, will be necessary:
a) Repair or replace any areas of damaged or deteriorated
concrete deck. It will be the responsibility of the owner and
the designer/contractor team to determine the condition
of the existing deck, bring it to a condition suitable for re-
roofing, and that will meet the most recent code
requirements.
b) At all draining edges, replace all metal edge flashing and
repair or replace any damaged or deteriorated wood blocking
with new treated wood blocking, in accordance with the most
recent design standard requirements (ANSIISPRI ES-1), and
so as not to restrict drainage over the edge to the gutters or
scuppers. Wood blocking at draining edges must match the
thickness of the roof insulation if any is installed and be
installed in accordance with the most recent code
requirements.
c) Remove all existing membrane flashings from walls,
penetrations, curbs, etc. for proper replacement with new
membrane flashings.
d) Clean all existing penetration items (pipes, vent stacks,
conduits, refrigeration lines, angle legs and other braces, etc.)
of existing bitumen, sealant, rust, corrosion, etc. Prime the
penetration item for proper sealing with the new flashing items
such as sheet metal, sealant, mastic or sealers used in pitch
pans.
e) Install all new metal flashings at parapets, walls, penetrations,
etc. Prime all metal flanges that build into the roof membrane.
f) At masonry walls adjacent to areas to received new base
flashing, prime the affected area with asphalt primer.
SECTION 07536
4 of 7
SPECFORM NO. 08-5017
BITEC, INC. Bitumen Technology
SPEC FORM
g) Make certain that all roof areas will provide for positive
drainage.
h) Deck joints should be taped or otherwise protected to prevent
hot asphalt from running through the joints when the insulation
is installed with hot asphalt.
3.03 FLASHINGS
A) Consult BITEC, INC. Roofing Material Specifications and Details
manual, FOURTH EDITION, or addendum for proper installation
requirements of metal edge flashings, roof curbs, scuppers, roof drains,
roof penetrations, etc. Installation must also be in accordance with
minimum design standards for wind uplift requirements as noted in ASeE
7, minimum design standards for parapets and roof curbs.
PART 4.00, MEMBRANE SYSTEM INSTALLATION
4.01 SYSTEM
Deck: Existing precast concrete deck, prepared as noted above in Part
3.02 DECK PREPARATION.
Primer: Prime roof deck any masonry wall surfaces adjacent to base
flashings with ASTM D 41 asphalt primer, at the rate of
approximately ~ gallon per 100 square feet and allow to thoroughly
dry. Prime all metal flanges, which are to be built into the roof
membrane.
Insulation: Install a minimum of one layer of %" perlite insulation over the
precast deck, adhered in a solid mopping of ASTM D 312 Type III or
Type IV hot asphalt. All applications of asphalt to be nominal 25 Ibs.
per 100 sq. ft., continuous and uninterrupted.
Additional insulation such as polyisocyanurate roof insulation,
thickness as required by the project requirements, may be added as
a base layer and may also be installed in hot asphalt, but will require
the minimum layer of %" perlite as a coverboard layer over the
polysiocyanurate insulation. The roof membrane may not be installed
directly over polyisocyanurate without the coverboard layer of
insulation.
SECTION 07536
5 of 7
SPEC FORM NO. 08-5017
BITEC, INC. Bitumen Technology
SPEC FORM
Base Sheet: Install one (1) ply of an approved ASTM D 4601 Type II, UL Type G2
fiberglass base sheet, adhered to the roof insulation in hot asphalt.
All asphalt applications to be nominal 25 Ibs. per 100 sq. ft., continu-
ous and uninterrupted.
Interply: Install two (2) plies of approved ASTM D 2178 Type VI fiberglass ply
sheets installed in ASTM D 312 Type III or Type IV hot asphalt. All
asphalt applications to be nominal 25 Ibs. per 100 sq. ft., continuous
and uninterrupted.
Membrane: BITEC SPM-3.5H; Spunbond polyester reinforced; SBS modified
bitumen; mineral surfaced; 3.5mm thick; installed in ASTM D 312
Type III or Type IV hot asphalt. Install with the lap seams offset from
the seams of the base sheet. End laps shall be minimum 6 inches
and staggered 3 feet from other end laps. All applications of asphalt
to be nominal 25 Ibs. per 100 sq. ft., continuous and uninterrupted.
As an option, BITEC APM-4T Spunbond polyester reinforced APP
modified bitumen, mineral surfaced 4mm thick cap sheet may be
heat welded (torch applied) over the interply sheets. This will provide
a cleaner, neater finished roof installation.
Surfacing: No additional surfacing required for warranty.
Flashings: In addition to the roof membrane plies, base flashings shall consist of
additional plies as indicated in pertinent details of the BITEC Roof-
ing Material Specifications and Details manual and as required
by ASeE 7, minimum design standards.
As a minimum, terminations along parapets shall be performed with
termination bar and counterflashed with metal, 24 gauge minimum.
As a minimum, for warranty issuance, terminations along parapets
shall be performed with termination bar and counterflashed with
metal, 24-gauge minimum. Two tooled caulkings of Sonneborne
NP-1 sealant shall be applied to the metal juncture at parapet wall.
Other more specific requirements may be necessary depending on
specific project requirements.
Deck Vents: Install spun aluminum type deck vents with one-way valves at the
rate of one vent per 900 sq. ft. of roof area, spaced at approximately
30 feet on center each direction and no farther than 20 feet from the
roof edge. Vents must be installed in compliance with BITEC Detail
#29 on page 51 of the BITEe Roofing Material Specifications and
Details manual.
SECTION 07536
6 of 7
SPEC FORM NO. 08-5017
BITEC, INC. Bitumen Technology
SPEC FORM
NOTE: Depending on the condition of the existing roof deck and any
repairs that may be necessary, the requirement for these vents may
vary or may be eliminated, but only with BITEC's written approval.
PART 5.00. WARRANTY
This membrane system qualifies for a standard 20-Year NDL type Warranty.
Warranty instrument shall be BITEC Limited "Insured" Roofing Warranty. An
Authorized BITEC, INC. Applicator must install this roofing system in order to
obtain this Warranty.
A Warranty Request must be submitted by the Authorized Applicator for pre-
approval before the roof installation beqins. A final inspection must be made; all
corrections performed and acknowledged on the "white copy" of the Final
Inspection Punch List and the warranty fee must be paid to BITEC before the
warranty can be issued.
END OF SECTION
SECTION 07536
7 of 7
SPECFORM NO. 08-5017
City of Edgewater Roofing Project Addendum #1
Bid Item #1 See New Specification Addendum #2
1. The roof on the Police Administration Building is
Gypsum. Include a square foot price for
repairing the gypsum decking.
2. Use bronze colored aluminum coping.
3. Windows over front lobby to be covered with
plywood. Peel and stick material is to be applied
over plywood. Roof flashing is to extend up 24
inches. Bronze colored aluminum flashing is to
extend down from coping and overlap roof
flashing a minimum of 4 inches.
4. All duct covers to be replaced.
5. Ale units up to code including curbs and power
disconnects, stands, and plenums
5. Satellite and wind turbines to be removed (Not
Replaced)
6. Include taper on front lower roof
7. Include deduct price for 12 year NOL versus 20
year NOL.
8. Quote both Hot Mop and Torch down systems
9. To use BiTec Brand or comparable I equal
Bid Item #2 See New Specification Addendum #3
1. Include deduct price for 12 year NOL versus 20
year NOL.
1
City of Edgewater Roofing Project Addendum #1
2. Quote both Hot Mop and Torch down systems
3. To use BiTec Brand or comparable I equal
Bid Item #3 City Hall Buildina - HAS BEEN Removed
from this bid.
Bid Item # 4
1. 5 year NDL guarantee
2. Include a per sheet price for repair of plywood
and facia board.
3. Shingles are to be Owens Corning Duration
Shingle Sierra Gray 30 year warranty with 5 year
Tru Protection Coverage with Algae Resistance
of 10 years.
Bid Item # 5
1. 5 year NDL guarantee
2. Include a per sheet price for repair of plywood
and facia board.
3. Shingles are to be Owens Corning Duration
Shingle Sierra Gray 30 year warranty with 5 year
Tru Protection Coverage with Algae Resistance
of 10 years.
2
BITEC, INC. Bitumen Technology
SPECFORM
BITEC, INC. SPECFORM
DATE: October 30, 2008
PROJECT NAME: Edgewater Police Department
135 East Park Ave.
LOCATION: Edgewater, FL
BITEC SPEC. NO: SPM-3.5.2.20 NDL - ( Comparable / Equal)
APM-4T.2.20NDL.BMG (Comparable / Equal)
SPECFORM NO: 08-5016
(Existing Poured Gypsum Deck Construction)
PART 1.00, GENERAL
1.01 HANDLING AND STORAGE OF MATERIALS
A) Keep all roofing materials dry before and during installation. Store
roofing materials off of roof deck or ground, and cover with tarpaulin.
Clear or black coverings are not acceptable.
B) Store roof membrane on end with selvage edge up. Store palletized
units one high only. Never double stack palletized units.
C) Do not use roofing materials that are damaged or wet.
D) Store all membrane under cover, away from direct sunlight, until
immediately before use.
E) During periods of weather where temperatures are below 50 degrees
F, membrane shall be stored inside a warm area, and rolls removed
as needed for application.
F) Caution should be exercised when lifting materials with a hoist.
G) General Section of BITEC Roofing Material Specifications and
Details manual shall be consulted before work begins, and is
considered part of this specification.
1.02 REFERENCE STANDARDS
A) Perform all roofing work in accordance with "good roofing practices"
as detailed in the NRCA Roofing and Waterproofing Manual;
SECTION 07536
1 of 7
SPEC FORM NO. 08-5016
BITEC, INC. Bitumen Technology
SPECFORM
BITEC, INC. Roofing Material Specification and Details manual,
FOURTH EDITION; all other pertinent BITEC publications;
UL Roofing Materials and Systems Directory, Factory Mutual
Research publications; the most recent publication of ASCE 7
"Minimum Design Loads for Buildings and Other Structures"
and to other codes applicable to project, especially the new 2003
International Building Code (IBC).
1.03 SAMPLES
A) If samples are required prior to start of project:
Submit two (2) 12" x 12" samples -Venting type base sheet to be
used, ASTM D 2178 Type VI Ply Sheet to be used and BITEC SPM-
3.5H or BITEC APM-4Tcap sheet membrane, whichever is to be
used.
PART 2.00, PRODUCTS
2.01 PRIMER Conforming to ASTM D 41 (85) criteria for Asphalt
Primer Used in Roofing, Dampproofing and
Waterproofing.
2.02 ASPHALT ASTM D 312 Type III or Type IV.
2.03 CANT STRIP Non-combustible. Required for all installations.
2.04 INSULATION No additional insulation required.
2.05 BARRIER BOARD None required.
2.06 BASE SHEET An approved venting type fiberglass reinforced base
sheet to be fastened by approved mechanical
fastening.
2.07 INTERPL Y ASTM D 2178 Type VI; fiberglass reinforced, UL Type
G! Classified ply sheet for installation in hot asphalt.
Each pallet of material to bear the UL Label.
SECTION 07536
2 of 7
SPECFORM NO. 08-5016
BITEC, INC. Bitumen Technology
SPECFORM
2.08 MEMBRANE
BITEC SPM-3.5H; Spunbond polyester reinforced SBS
modified bitumen; mineral surfaced; 3.5mm thick; UL
Classified membrane for installation in hot asphalt.
Each pallet of material shall bear the UL Label.
OPTIONAL: BITEC APM-4T; Spundond polyester rein-
forced APP modified bitumen; mineral surfaced; 4mm
thick; UL Classified membrane for installation by heat
welding (torch application). Each pallet of material shall
Bear the UL Label.
2.09 SURFACING
No additional surfacing required for warranty.
2.10 DECK VENTS
Spun aluminum units with one-way breather valves.
2.11 OTHER MATERIALS- Attached related materials such as caulk, vent stacks,
metal flashings, etc. for submittal.
PART 3.0. EXECUTION
3.01 EXAMINATION
A) Ensure that site preparations have been made, and that conditions
are suitable for roofing assembly installation. Roof deck must be
clean, visibly dry, free from projections, provide for positive
drainage and be in an acceptable condition before roof system
installation.
3.02 DECK PREPARATION
A) Curbs, cant strips and treated wood nailers shall be installed as
needed where flashings are required. Where specified, and/or
needed, treated wood insulation stops, the same thickness of the
insulation shall be installed at roof edges. Insure that all deck and
insulation installation is performed in accordance with the most
recent wind design requirements of ASCE 7 "Minimum Design
Loads for Buildings and Other Structures". Particular attention
should also be paid to the most recent new code requirements as
determined by the 2003 International Building Code (IBC). Also,
attention must be paid to the requirements of ANSI/SPRI ES-1 for
SECTION 07536
30f7
SPECFORM NO. 08-5016
BITEC, INC. Bitumen Technology
SPECFORM
additional "Wind Design Standards for Edge Systems Used with
Low Slope Roofing Systems. 11 Where required by code, this
standard requires specific anchoring requirements for wood blocking
at parapets and roof edges and also the minimum size standards for
the wood blocking used.
B) Expansions joints or control joints shall be flashed as shown in
BITEC, INC. published details.
C) This specification is designed for use over existing poured gypsum
deck construction when all existing roof membrane and roof
insulation is removed down to the deck. When re-roofing over an
existing deck such as this, several items of preparatory work, not
limited to the following, will be necessary:
a) Repair or replace any areas of damaged or deteriorated
gypsum deck fill and any supporting structure. It will be the
responsibility of the owner and the designer/contractor
team to determine the condition of the existing deck,
bring it to a condition suitable for re-roofing, and that will
meet the most recent code requirements.
b) At all draining edges, replace all metal edge flashing and
repair or replace any damaged or deteriorated wood blocking
with new treated wood blocking, in accordance with the most
recent design standard requirements (ANSIISPRI ES-1), and
so as not to restrict drainage over the edge to the gutters or
scuppers. Wood blocking at draining edges must match the
thickness of the roof insulation if any is installed and be
installed in accordance with the most recent code
requirements.
c) Remove all existing membrane flashings from walls,
penetrations, curbs, etc. for proper replacement with new
membrane flashings.
d) Clean all existing penetration items (pipes, vent stacks,
conduits, refrigeration lines, angle legs and other braces, etc.)
of existing bitumen, sealant, rust, corrosion, etc. Prime the
penetration item for proper sealing with the new flashing items
such as sheet metal, sealant, mastic or sealers used in pitch
pans.
e) Install all new metal flashings at parapets, walls, penetrations,
SECTION 07536
4 of 7
SPECFORM NO. 08-5016
BITEC, INC. Bitumen Technology
SPECFORM
etc. Prime all metal flanges that build into the roof membrane.
f) At masonry walls adjacent to areas to received new base
flashing, prime the affected area with asphalt primer.
g) Make certain that all roof areas will provide for positive
drainage.
3.03 FLASHINGS
A) Consult BITEC, INC. Roofing Material Specifications and Details
manual, FOURTH EDITION, or addendum for proper installation
requirements of metal edge flashings, roof curbs, scuppers, roof drains,
roof penetrations, etc. Installation must also be in accordance with
minimum design standards for wind uplift requirements as noted in ASeE
7, minimum design standards for parapets and roof curbs.
PART 4.00. MEMBRANE SYSTEM INSTALLATION
4.01 SYSTEM
Deck: Existing poured gypsum deck, prepared as noted above in Part 3.02
DECK PREPARATION.
Primer: Prime any masonry wall surfaces adjacent to base flashings with
ASTM D 41 asphalt primer, at the rate of approximately % gallon per
100 square feet and allow to thoroughly dry. Prime all metal flanges,
which are to be built into the roof membrane.
Base Sheet: Install one (1) ply of an approved venting type base sheet, secured
to the deck with approved fasteners in a pattern that will provide the
necessary wind uplift resistance required for the projects
geographical region. As a minimum, for warranty issuance, each
approved fastener should be capable of withstanding a minimum 40
Ibs. of withdrawal resistance and should be installed at 9" on center
at the base sheet laps and in two staggered rows approximately 11"
apart along the center of the base sheet, each row of fasteners
spaced at 18" on center. Local code requirements may require more
fasteners as determined by a design professional.
SECTION 07536
5 of 7
SPECFORM NO. 08-5016
BITEC, INC. Bitumen Technology
SPECFORM
Interply: Install two (2) plies of approved ASTM D 2178 Type VI fiberglass ply
sheets installed in ASTM D 312 Type III or Type IV hot asphalt. All
asphalt applications to be nominal 25 Ibs. per 100 sq. ft., continuous
and uninterrupted.
Membrane: BITEC SPM-3.5H; Spun bond polyester reinforced; SBS modified
bitumen; mineral surfaced; 3.5mm thick; installed in ASTM D 312
Type III or Type IV hot asphalt. Install with the lap seams offset from
the seams of the base sheet. End laps shall be minimum 6 inches
and staggered 3 feet from other end laps. All applications of asphalt
to be nominal 25 Ibs. per 100 sq. ft., continuous and uninterrupted.
As an option, BITEC APM-4T Spunbond polyester reinforced APP
modified bitumen, mineral surfaced 4mm thick cap sheet may be
heat welded (torch applied) over the interply sheets. This will provide
a cleaner, neater roof installation.
Surfacing: No additional surfacing required for warranty.
Flashings: In addition to the roof membrane plies, base flashings shall consist of
additional plies as indicated in pertinent details of the BITEC Roof-
ing Material Specifications and Details manual and as required
by ASeE 7, minimum design standards.
As a minimum, terminations along parapets shall be performed with
termination bar and counterflashed with metal, 24 gauge minimum.
As a minimum, for warranty issuance, terminations along parapets
shall be performed with termination bar and counterflashed with
metal, 24-gauge minimum. Two tooled caulkings of Sonneborne
NP-1 sealant shall be applied to the metal juncture at parapet wall.
Other more specific requirements may be necessary depending on
specific project requirements.
Deck Vents: Install spun aluminum type deck vents with one-way valves at the
rate of one vent per 900 sq. ft. of roof area, spaced at approximately
30 feet on center each direction and no farther than 20 feet from the
roof edge. Vents must be installed in compliance with BITEC Detail
#29 on page 51 of the BITEe Roofing Material Specifications and
Details manual.
NOTE: Depending on the condition of the existing gypsum roof deck
and any repairs that may be necessary, the requirement for these
vents may vary, but only with BITEC's written approval.
SECTION 07536
6 of 7
SPECFORM NO. 08-5016
BITEC, INC. Bitumen Technology
SPEC FORM
PART 5.00. WARRANTY
This membrane system qualifies for a standard 20-Year NDL type Warranty.
Warranty instrument shall be BITEC Limited "Insured" Roofing Warranty. An
Authorized BITEC, INC. Applicator must install this roofing system in order to
obtain this Warranty.
A Warranty Request must be submitted by the Authorized Applicator for pre-
approval before the roof installation beqins. A final inspection must be made; all
corrections performed and acknowledged on the "white copy" of the Final
Inspection Punch List and the warranty fee must be paid to BITEC before the
warranty can be issued.
END OF SECTION
SECTION 07536
7 of 7
SPECFORM NO. 08-5016
TENT A TIVE AGENDA ITEMS
DEC 1 (items due Thurs 11/20) MOVE TO DEC 8
I) Presentation Final COFRFRunity Vision Book
DEC 8 (items due Wed 11/26)
I) Jo Ann Reams, from AARP; presentation on Tax-Aid Program.
2) Presentation Final Community Vision Book
3) Amendment to the P&Z Board By-Laws
4) 2nd Reading - 2008-0-05; JC Carder Comprehensive Plan Future Land Use Map amendment for property located
north of Godfrey Road and east of US Highway I as Commercial wi Conservation Overlay and Low Density
Residential with Conservation Overlay
5) 2nd Reading - 2008-0-09; JC Carder rezoning request for property located north of Godfrey Road and east of US
Highway I as B-3 and R- I.
DEC IS (items due Tlmrs 12/.(1) Ct..NCEL
JAN 5 (items due Thurs 12/24)
I) 2nd Reading - 2008-0- I 3; zoning map amendment for I IO:f: acres of land and associated RPUD Agreement, Rodney
Jones
Jt..N 19 (items due Thurs 1/8) RESCHEUDLE TO JANUARY 2', 2009
JAN 26 (items due Thurs 1115)
I) I sl Reading - 2008-0 ; Restorations DRI
FED 2 (items due Thurs 1122)
I) 2nd Reading - 2008-0- ; Restorations DRI
2) 2nd Reading - 2008-0- I 0; Creation of a Sustainable Community Development Future Land Use Designation with the
Comprehensive Plan Future Land Use Element and for 5, I 8l:l: acres of land located west of 1-95, north of SR 442.
UNSCHEDULED UPCOMING HEARINGS - PLANNING DEPART APPS RECEIVED
I) SeaGate - Edgewater Lakes Phase II PUD Agreement
2) Coastal Oaks - Haynes sm scale comp plan amend
3) Hickey Residential (RZ-0505)
4) 1st R. Ord. #2007-0-, 442 rezonings
5) Washington Park preliminary plat approval
DEVELOPMENT SERVICES (pLANNING) DEPARTMENT PROJECTS
1) Subdivision Architectural Design Standards
2) US # I Corridor Guidelines
3) Capital Improvement Element
4) Recreation/Open Space Element
5) Capital Improvement Plan
F:ICouncil Agenda'slTentalive Agenda List\2008\ailems 12-8-08.doc
Rev. 11/6/08