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06-28-1989 -;. .- (.,J <.) CITY OF EDGEWATER MERIT BOARD REGULAR MEETING 7:30 P.M. CONFERENCE ROOM, CITY HALL WEDNESDAY, JUNE 28, 1989 , ~ \ ,I.. C ~ "-. , Chairman, Harry Jones called to order a regular meeting Merit Board at 7:30 p.m., Wednesday, June 28, 1989, Conference Room of City Hall. of the In the ROLL CALL: Karen Grasberger Marvin Owens CeCe Stevens Sherry Young Harry Jones, Chairman Excused Excused Present Present Present Also present were David Jones, Fire Inspector, Vendrasco, Dominick Fazzone and Sondra Meager-Pengov, Mary Ann Secretary. APPROVAL OF MINUTES: The minutes of May 24, 1989 were approved as presented. The motion to approve the minutes was made by Sherry Young, seconded by CeCe Stevens. Motion CARRIED 3-0. UNFINISHED BUSINESS: Policy for Part Time Employees Chairman Jones opened the discussion concerning Sick and Vacation Leave. A schedule of sick and vacation leave had been given to the Board members for review. Mrs. Vendrasco presented recommendations to the Board from management. They would like to have part time weekly hours start at twenty (20) hours rather than 10-14 hours. Management and department heads recommended that with 20 to 29 hours an employee would get 4 hours monthly, from 30 to 39 hours, 6 hours monthly. No hours would be accrued until an employee worked twenty (20) hours. Mrs. Vendrasco informed the Board that anything less than twenty (20) hours would involve paying for pension, sick time, holidays, etc. and the financial impact to the City would be too great. Chairman Jones asked Mrs. Vendrasco about persons working under a contract. Her reply was, contract employees receive no benefits. Chairman Jones also inquired as to a present employee who is working under contract, less that 20 hours a week, for over 20 years and is still receiving nearly the same rate of pay as she was over 20 years ago. Mrs. Vendrasco stated she would have to look up this persons records as she is paid monthly, not weekly as regular part time employees, and is not familiar with the way the contract reads. Chairman Jones further discussed the contract City employee who has no benefits, and receives a 40 hour monthly paycheck. The fact that there is actually 13 full month periods in every year, which means the City is getting, in essence, the equivalent of the month of February work from that employee for nothing. Mr. David Jones, Fire Inspector, on behalf of part time City employees, stated that he is satisfied with his present situation. His only dissatisfaction is in job protection. At one time his position was to be advertised without any mention to him that the position was to be advertised as a full time position rather than the present part time position. He feels he should be given first consideration for that full time position, because he meets all the requirements for the position through o o the state. As long as he is applying for the same position that he is presently working in, he feels that no probationary period should be required as he has already filled a probationary period. This would only need to be done if he were to apply for a different position. Mr. David Jones feels that management should inform the existing employee that, if his/her job is going to be advertised that the existing employee should be notified first, not find out through the "grape vine." Chairman Jones recommended changing paragraph (B), Permanent Part Time Employees to read; first consideration would be give~Jshould the permanent part time position become full time through the promotional (in-house) process. Or, after further discussion, an incumbent would, if a position that goes from part time to full time, have mandatory rights. Should the position be changed to full time the position will be published through the promotional process, should the incumbent be selected, the necessity for a probationary period would be waved. This would meet the requirements of the City as well as the union contract. Mrs. Stevens made a motion to paragraph (B); should a position be changed to full time, the position will be published through the promotional process, should the incumbent be selected, the necessity for a probationary period would be waved. Seconded by Mrs. Young. Motion CARRIED 3-0. The Procedure For Permanent Part Time Employees, paragraph (B) will be omitted, and the motion presented by Mrs. Stevens will be inserted. Under paragraph (F); Part time employees working thirty (30) hours per week or more will qualify for health coverage will remain and the rest of the paragraph will be omitted. Chairman Jones read to the Board the rest of the procedure for part time employees as presented. Mrs. Stevens made a motion to go with department heads in their recommendation for sick, vacation and holidays. There being no second, Mrs. Stevens made a motion to table this discussion until a later date. Chairman Jones will then confer with the Finance Officer to discuss this and then be able to present to the Board an acceptable schedule. Seconded by Mrs. Young. Motion CARRIED 3-0. Mrs. Stevens introduced Mr. Dominick Fazzone discussion was very interesting as he had negotiator for the International Federation for Technical Engineers for nearly 25 years. who stated this been the chief Professional and DruQ TestinQ for New Employees - Mrs. Stevens had prepared and presented to the Board an extensive report requesting the City Council approve the institution of drug testing for new employees as a condition of employment. The report was based on information received from Mr. Finch, City Manager of Mt. Dora and Ocala Personnel Department. Chairman Jones reported on the New Smyrna Beach drug testing for existing employees suspected of alcohol or drugs. Their policy has been approved by the PBA. Mrs. Stevens stated that she is only interested in testing for new employees not present employees, this is to apply to Public Works, Refuse, City Hall, Water Department and Management. After considerable discussion Mrs. Young made a motion to table any further discussion until Mr. Jones is able to speak with the City Attorney on the matter. Seconded by Mrs. Stevens. Motion CARRIED 3-0. o o DISCUSSION ITEMS: New Charter - Chairman Jones thanked everyone for being at the meeting of the Charter Review Committee and stated he feels that we are going to get a Charter that will pretty well give us what we want. Chairman Jones said he would have liked to have in the Charter, but can not get in there, which legally does not belong in there, would be the duties of the Merit Board. Chairman Jones requested the Board members look over the duties of the Board as set up by ordinance and decide which to maintain, delete, or any others they may want to include and get this to Council. The date, July 26, 1989, at 6:30 p.m., was decided as the date for a special meeting to discuss the Duties of the Merit Board. CORRESPONDENCE: Chairman Jones stated the Council has approved that he may work with Cody & Associates.* Also, the Council accepted the Board's recommendation on the Lynne Plaskett case and the Karen Rickelman case, and they have been settled satisfactorily. DISCUSSION ITEMS: It was suggested by Mrs. Stevens to formally invite department heads or a representative to attend Merit Board meetings so they can go back to their department and report what the Merit Board has discussed. Also, it was requested that all Merit Board Minutes go to each department head. Mrs. Stevens inquired as to when a person receives a merit increase, when does this increase go into effect? Mrs. Vendrasco stated that it starts on the next pay period, the following Friday, not on their anniversary date. ADJOURNMENT: There being no additional business to come before the Board Mrs. Stevens moved to adjourn. Seconded by Mrs. Young. Motion CARRIED 3-0. Minutes respectfully submitted by Sondra Meager-Pengov, Secretary * Regarding the wage and classification survey.