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08-24-1988 o ? . o o CITY OF EDGEWATER MERIT BOARD August 24, 1988 7:00 p.m. CITY HALL The meeting was called to order by the Chairman, Russell Gold, at 7:00 p.m. in the Conference Room of City Hall. ROLL CALL Members present were: Ruth Garvey, Keith Denton, Harry Jones, Pat DiLeva and Russell Gold. Also present was Mary Ann Vendrascof. Payroll/Personnel/Insurance Clerk. APPROVAL OF MINUTES Mr. Gold announced the Board is to consider approval of the minutes of June 22, 1988. Mr. Denton moved the minutes be approved, seconded by Mr. DiLeva. Motion CARRIED 5-0. Mr. Gold announced the Board would now consider approval of the minutes of July 27, 1988. Mr. Denton moved the minutes be approved, seconded by Mr. Jones. Motion CARRIED 5-0. OLD BUSINESS Mr. Gold announced there is no Old Business to be considered. NEW BUSINESS Mr. Gold stated the Board would listen to Mr. Jones's request for changes in the Employees' Personnel Manual. Mr. Jones said the Board had looked at this at the last meeting and he believes there was not sufficient information to really discuss it so he withdrew the motion. He stated however, since that time, he has read through the Code of Ethics in the Employees' Handbook, all the Union agree- ments, and he can find nothing wherein the suggestions he had made would be in contradiction. He continued he would like to go back to last month's discussion of the changes concerning yearly evaluations with the employees' reviewers. Mrs. Vendrasco outlined the procedures to be followed. After a lengthy discussion, Mr. Denton moved the changes in the Empoyees' Manual are not significant enough to warrant adoption, seconded by Mr. DiLeva. Motion CARRIED 4-1, Mr. . Jones voting NO. Mr. Gold then said the next one i.would be on "Vacations" and Mr. Jones read from the ch~ng~s_he desires,_ involving .employees calling in and requesting vacation leave; that calling in is not approval of leave unless the immediate supervisor takes the call who mayor may not approve the absence and in the case of disapproval he may call the employee to report as soon as possible and if this is not possible, the employer may recommend leave without pay for the period of absence. He informed the Board it seems employees were calling in for vacation leave and if on record he had called, he would take off. Mr. Jones said there is nothing like this in the handbook and he would recommend it be changed. After discussing this matter, Mr. Jones moved Paragraph 1 be added in the Personnel Manual on Page 8, stating: "Requests for vacation leave in any increment will be approved or disapproved by the immediate supervisor two (2) weeks in advance of absence. In the case of disapproval, and if the employee fails to report, he will be considered taking an unauthorized leave of absence." The Board also recommended strongly the Union Negotiator adopt this policy into future contracts." Motion was seconded by Mr. Denton and CARRIED 5-0. - .. . o o Mr. Jones stated he would like to now discuss "Sick Leave", stating there is nothing that states an employee has to be sick to get sick leave and the burden of proof rests with the employee. Mr. Jones said his main concern was with employees who take Monday morning sick leave and are not sick. Quite a discussion continued as to whether the employee is to take sick leave when he is not sick and the consensus of opinion seemmd to be the employee is allowed to do this and Mrs. Vendrasco cited a case where an abuse was made by an employee but was handled by the employer at time of Evaluation:. 'Mr. Denton moved the Board does not change the current sick leave policy, seconded by Ruth Garvey. Motion CARRIED 4-1, Mr. Jones voting NO. Mr. Denton then said he would like to express his concern about establishing some sort of rhyme or reason to the proceedings here, and would like to see the Board adopt the policy of asking the chair to be recognized, getting recognition, stating what we have to state and going on from there, rather with this joint effort of everyone,'chiming in with their two cents. He stated he thought it was especially rough this evening with everyone talking and the Board agreed to ask to be recognized and names and addresses to be given when recognized. The Board also agreed items on the" agenda,~o~~y~~ar~~tb2b~~dtscus~ed and action taken. Mr. Gold then covered the Merit Reports for the month of July, along with the Accident Reports. There being no fu!ther business before the Board, Mr. Jones moved the meeting adjourn, seconded by Mrs. Garvey. The meeting adjourned at 8:25 p.m. . Minutes submitted by Dorothy C. Garrity, Secretary Merit Board Minutes of the August 24, 1988 Meeting -2-