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05-28-1986 (J Q vvv~ ......,. CITY OF EDGEWATER MERIT BOARD May 28, 1986 7:00 p.m. COMMUNITY CENTER MINUrES The Chainnan, Mr. Russell Gold, called the meeting to order at 7:00 p.m. in the Cornnunity Center, City of Edgewater. ROLL CALL: Members present were: Cecelia Stevens, Linda Kuhbander, Jack Corder, Ruth Garvey and Russell Gold. Also present, Cornelia Martinez, City Clerk/Administrator. Mr. Gold asked for approval of the minutes of March 26, 1986. Mrs. Garvey noved the minutes be accepted, seconded by Mr. Corder. Motion CARRIED 3-0, two members having been absent at the last meeting. Old Business lfrr. Gold asked if everyone was aware of the safety shoe merro and explained the Safety Committee Chairman recommended the Merit Board discuss the possible purchase of shoes, hard toe shoes, for all employees, and that it wasn't specified for what deparbnent, who needed them, who should have them, or anything else. Mr. Corder stated he has talked with several employees, some of whom were in favor, some of: whom- were not. Mr. Corder said there is a new light weight shoe they are nore in favor of. He also said what it gets down to is who is going to spend the noney, where, what, how and why. Quite a discussion followed as to what deparbnent heads v..:ould need them, what deparbnents would need them; for instance secretaries v..:ould not need them. Mrs. Martinez stated financially, dollar wise, you are talking about fity nine employees, as the police deparbnent currently get shoes, say a rough average of sixty to sixty five, excepting the police deparbnent. Mrs. Martinez stated the hard part of this v..:ould be the job description; so many versatile employees who switch back and forth and v..:ould not need them constantly. Mrs. Martinez also stated it v..:ould cost about two thousand dolJ,-ars, ~and a lot of it will boil down to dollars and the budget, the Council, and union negotiations again; do the people want the $2,000 split up in their check in salary or do they want shoes. Mr. Corder stated they would definitely be an asset, the new ones, but how can you force them to use them as half of the men don I t care. Mrs. Garvey suggested putting up a list in each deparbnent and Mrs. Martinez then said it would also become a job requirement. Mrs. Garvey asked what v..:ould happen if Council wakes it mandatory and Mrs. Martinez stated it v..:ould have to be written into the contract. Mr. Corder then said the employees v..:ould have to decide if they want a pay raise or the shoes. Mr. Gold recormnended we ask Council to determine who would be required, and Mrs. Martinez stated in the event it was to be imple- mented and some assistance needed, it v..:ould come back to the Merit Board. After further discussion, Mr. Corder noved we send a merro to Council that we approve the use of the safety shoes, pending their decision at contract time, seconded byMrs . Garvey. Motion CARRIED 5-0 . Mr. Gold suggested we send a menD to Mr. Sheridan of our action, but Mrs. Martinez suggested we just send him a carbon copy of the mem::> to Council, to which the Board agreed. New Business Open Positions: Head Life Guard and Lifeguard Mr. Gold asked just what the Board is to do about these positions and Mrs. Martinez 'si:lid. the Board will have to approve the job description and the pay grade. Mr . Garrett, who spent quite a bit of time reviewing the lifeguard job descriptions at County level, could not be here this evening due to the death of his father, but Mr. Corder had v..:orked closely with him. Mr. Corder said these are seasonal jobs, part time and in the pay scale they receive, they are not receiving any benefits. .J Mrs. Martinez added that the City has to supply \.vorkman's Compensation and of course Social Security, that they have to be here ninety days. /j ~ (.) Q Mrs. Martinez also explained that in addition, they did a comparison as to who else was in a Grade 5, and who else was in a Grade 7 , to try and even it out; those who supervised could be in a grade with others who supervised, etc. Mrs. Martinez also added they had taken the over- all City classifications and tried to get the job descriptions as close to reason as possible. She also explained that Grade 5 seems to be the closeS: for a Lifeguard, similar to waste water trainee, no supervision; and in a Grade 7, utility Billing Clerk, utility System Mechanic, Animal Control Officer, all of whcm function fairly independently; v Payroll Personnel/Insurance Clerk, who functions by herself, so the Head Lifeguard seems to be compa.table in this Grade. Further discussion followed involving just how many applied, what their merits were, and Mr. Corder gave a brief description of the backgrounds of the applicants. He also explained that the County gives much ITOre rigid tests than we require and the County stated they would give us a list of those who did not pass their tests. Mr. Gold then announced the Board must recommend the Pay Grade and Job Description for these two positions, and Mrs. Stevens ITOved we recarrrnend to Council Grade Code 7 for Head Lifeguard and Grade Code 5 for Lifeguard and also recornnend approval of the job descriptions for these positions. Motion was seconded by Mrs. Kuhbander, and CARRIED 5-0. Discussion of Date Merit Increase is Effective Mr. Gold asked if there was anYthing on this, and Mr. Corder explained a few PeOple had questioned him on this subject as to why, after an evaluation, they have to wait until the following Friday for the increase instead of going back a week. Mrs. Martinez said it would put two hourly rates and considerable }:XX)kkeeping problems to have. a person twenty two hours at five dollars and twenty three hours at five and a quarter; it is now starting the following pay week, for a full forty hour week. Mrs. Stevens asked if the merit evaluation is a week or two late, is it retroactive and Mrs. Martinez stated definitely yes. She also added if the Board recarrrnended a change that is their perogative and Mr. Corder stated he has no problem unless someone else has any ideas. Mrs. Martinez said that is Mr. Corder's job, to bring any problems the employees may have; that is his job. Mr. Gold asked if there was any other discussion and if not, it was just brought before the Board for discussion. Merit Reports There was no discussion on the Merit Reports for March and April, except for the number of advancements. Miscellaneous Mr. Gold asked for any discussion under miscellaneous and Mrs. Martinez said she wanted the Board to know that all three labor negotiators had given notice they are ready to start negotiations for next October. A. short discussion followed regarding the Unions, and Mr. Gold gave a very interesting talk about his visit to Hawaii and the pineapple fields. Mr. Corder then rroved the meeting adjourn, seconded by Mrs. Garvey. The meeting adjourned at 7:46. Minutes sul:rni tted by Dorothy C. Garrity Merit Board Minutes of the May 28, 1986 Meeting. -2-