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06-26-1985 CJ CITY OF EDGEWATER MERIT BOARD MEETING June 26, 1985 MINUTES o Mr. Walter Gross called the regular meeting to order at 7:00 p.m. in the Council Chambers at City Hall. ROLL CALL Walter Gross Frank Carignan Russell Gold Cecilia Stevens Present Present Present Present Also present were Connie Martinez, City Clerk/Administrator and Sgt. Lenz. APPROVAL OF MINUTES Concerning the minutes of the May 22, 1985, meeting, Mrs. Stevens made a motion to accept the minutes as read and it was seconded by Russell Gold. Motion CARRIED 4-0. OLD BUSINESS Police Department- Shift Supervisor Mrs. Martinez suggested that this be tabled until the new Chief has had an opportunity to review the conditions, the situation and the status because he may have some helpful information that we may apply to this situation. Mrs. Stevens made a motion to table the old business of the approval of Shift Supervisor in the Police Department and Mr. Gold seconded the motion. Mr. Gross asked what the status of the lieutenant was and if it was in progress. Sgt. Lenz stated that he would be promoted. Mr. Gross wanted to know if he could appoint a shift supervisor when he becomes lieutenant, whoever he may be be. Sgt. Lenz said that we do not have the classification to appoint one and that is the problem that we are faced with. Sgt. Lenz stated that the police department is unique and is a little bit different than some origanization in that a group of men as a shift working out on the streets alone have to be supervised; someone has to be in charge of that shift. He said we canlt have them out there just by themselves;someone has to be there to assume command, assume responsibilities in the time that a critical decision has to be made. Sgt. Lenz said that shift supervisor is needed on each shift, it is required, it is a definite requirement. He said some of these men have been acting in the capacity of shift supervisors. They can not be promoted to the rank of sergeant without a testing procedure, a review board, etc. The union contract guidelines have to be fulfilled in order to do that. Sgt. Lenz said these men have been performing this job without any compensation for about three months and have been patient and it may be causing a little friction. He felt the new Chief would have a great deal of input as to what he wants done and how he wants to structure things. Further questions and discussion followed regarding the shift supervisor position. Sgt. Lenz stated that what is needed is authority from the Merit Board to clarify that we can make this temporary position of Shift Supervisor with adequate compensation for performing the job of a Supervisor. Mr. Gross asked for recommendation from the police department of the wording of what they want done. Sgt. Lenz said "We would request a temporary Shift Supervisor position be created whi6h__can be appointed by the Chief of Police for the position of Shift Supervisor on a temporary basis." He said he would leave the pay up to the Merit Board. Mr. Carignan said the men should have retroactive back pay and felt the wording that Sgt. Lenz used shouldbe'written up and sent to the Council for approval and when approved these men should get their retroactive pay from whenever they started the job. o o Mr. Gross made the suggestion to c~ncel the last vote to table this and make a new motion to recommend this to Council and let the Council decide and they put it into effect. Mrs. Martinez said this did not need to be added in the job description; another paragraph of temporary assignment to higher classification without a job description, paragraph wording could be inserted in temporary promotions. She said it could be put under temporary promotions; the wording is strictly a legal terminology. Mr. Gross asked for a motion to turn over to the Council the recommendation by Sgt. Lenz as he stated it, in that wording for their recommendation with a two step increase. Mrs. Stevens made the motion and Mr. Gold seconded the motion. Motion CARRIED 4-0. Mr. Gross stated that this would be turned over to the Council for their recommendation. NEW BUSINESS Election of Chairman and Vice-Chairman Mrs. Stevens made a motion that Russell Gold be nominated as Chairman and Mr. Carignan seconded the motion. Motion CARRIED 4-0. Mr. Gross made a motion that Mrs. Stevens be nominated as Vice-Chairman and Mr. Carignan seconded the motion. Motion CARRIED 4-0 Benefits for part time employees Mrs. Martinez advised that she had contacted four cities regarding their procedures for benefits for part time employees. She said our present procedure for someone who works 20 hours or more up to 40 is half benefits. She said if they work 40 hours they get full benefits. She said two of the cities have half, three quarters and full at 20, 30 and 40 hours. One other city has half and full time as Edgewater and the third one must work 37 1/2 hours to obtain full benefits. The cities involved were New Smyrna, Port Orange, Holly Hill and Ormond Beach. Mrs. Martinez was asked for this information by one of Edgewater's employees :that works 30 hours. Discussion followed on this subject. Mr. Gold asked for a motion on current benefits for part time employees or no benefits for part time employees. Mr. Gross made the motion that to leave it as is (Status Quo) and Mr. Carignan seconded the motion. Motion CARRIED 4-0. MISCELLANEOUS Demetricia C. Isaac Grievance Mr. Carignan read a letter from Demetricia C. Isaac, Records Clerk-Tele- communicator who was dissatisfied with her merit rating. She would like a decision from the Merit Board. Mr. Carignan stated it was from the Police Department. Mr. Carignan also stated that he was terminating his employment with the city as of July 5, 1985. He turned in his letter of resignation from the Merit Board. A special meeting was called for July 1, 1985, at 4 o'clock. Mr. Grossasked to be excused from the next meeting because of vacation. There being no further business to come before the Board, upon motion made by Mr. Carignan to adjourn, seconded by Mr. Gold, the meeting was adjourned at 7:55 p.m. Minutes submitted by: Barbara K. Rufer -2- Merit Board Meeting ,111 n P ? h _ 1 q R l:)