01-23-1985
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CITY OF EDGEWATER
MERIT BOARD MEETING
January 23, 1985
Minutes
Chairwoman Billups called the Merit Board meeting to order at 7:00 P.M.,
in the Council Chambers of City Hall.
ROLL CALL
Betty Billups
Walter Gross
Cecelia Stevens
Anthony Fanale
Present
Present
Present
Absent
Debbie Sigler and Frank Carignan were present, however, Mr. Carignan
is a new member and Mrs. Sigler is no longer a member of the Merit
Board and are unable to vote at this meeting. Also present was Connie
Kinsey, City Clerk/Administrator. Mrs. Kinsey explained that Frank
Carignan was elected by the City employees to serve a term on the Board
in place of Debbie Sigler, whose term expired January 9, 1985. Mr.
Carignan will be sworn in as soon as Council adopts a Resolution.
APPROVAL OF MINUTES
Mr. Gross made a motion to approve the minutes of the November 28, 1984,
meeting, seconded by Mrs. Stevens. Motion CARRIED 3-0.
COMMUNICATIONS
Memo from City Clerk regarding Safety Committee Meeting change.
Chairwoman Billups read the memo into the minutes which stated that
the Safety Committee Meeting date has been changed to the Wednesday
before the Merit Board Meeting to get their research and correspondence
to the Board prior to the meeting. Council approved and changed this
meeting date.
Excerpt from Council regarding B6~rdvacancies.
Chairwoman Billups said that the Council has set new procedures to
follow in filling Board vacancies. The applications that are received
by individuals wishing to serve on the Board are to be kept in the
Board's records and when a vacancy becomes available, these applications
are to be reviewed by the Board and a recommendation sent to Council
to approve or deny same.
OLD BUSINESS
Memo from Merit Board to City Clerk regarding (1) Evaluation Form
Amendment and Perform~tice Lo s, (2)C6rr~cting statements and invite
to attend Boar meetings, 3 Evaluation Report and Statement.
Chairwoman Billups read the memo concerning Evaluation Form amendment
and Performance Logs which stated the Boatd~r~quested that Council
amend the Evaluation Form to include a signature line for the personnel
officer's approval and all evaluations have performance logs attached
to them and turned in to the personnel officer. She went on to say
that at the November 28th meeting a motion was made and carried that
if any statements are made at the Merit Board meetings that are in-
correct, that said statements are corrected by someone in authority
and, further, that all Department Head Supervisors and other City
employees be invited to attend the Merit Board meetings, offering any
input they feel beneficial for the Board to consider. In addition,
Chairwoman Billups said that the Merit Board asked to ~e given a
report from the personnel officer once a month regarding how many
employees were evaluated that month, from what departments and how
many merit increases are granted, showing what grades or steps were
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changed. She said they have 5 evaluations and 4 merit increases given
in the month of December. Mrs. Kinsey advised that this procedure is
in effect now and the Merit Board will receive this information each
month for the previous month's activities.
Mrs. Kinsey thanked the members of the Board for their work concerning
the job description package. Mrs. Sigler advised the Board members to
bring in their Merit Plan that is in the binder and she will update it
to include all of the new job descriptions and evaluation forms, includ-
ing the new pay scale.
There was a discussion concerning using the evaluation forms and per-
formance logs, the pros and cons in utilizing this system. It was
Frank Carignan's suggestion that the employees also be evaluated
concerning attendance - whether or not they miss a lot of work or are
at work all the time, etc. The Department Heads could use a + or -
for each month concerning each employee's attendance record for that
month and this be included in evaluating that person for a merit raise.
Mr. Gross suggested that the Merit Board send a commendation about
Debbie Sigler, for the sincere, good work she has done, which is a
credit to the Board and to the employees of the City of Edgewater.
The other Board members agreed, saying she has done a very good job.
NEW BUSINESS
Connie Kinsey explained to the Board that the three association
agreements (union contracts) have different probationary periods.
Debbie Sigler advised that concerning the Merit Plan, the agreement
states that after the 3 month probationary period is completed, the
employee is given all fringe benefits of the City that the City offers.
Frank Carignan suggested that the probationary period, after a pro-
motion is given, be eliminated. He said that if a person is doing
a good enough job to be promoted, they should not be put on probation
for a period of time to see whether or not they can do that job.
Debbie Sigler read from the plan that someone receiving a promotion
must meet the requirements of the job and she agreed that there should
not be a probationary period after the promotion is given.
Chairwoman Billups stated that the safety program was adopted by Council
last June, 1984, and it was suggested at that time that a Safety
Director be appointed to oversee the implementation of this program
in all departments. It was her suggestion that a motion be made to
write a letter to Council, urging them to give this matter consideration.
Mr. Gross suggested that Mr. Sheridan, the person who worked on this
new safety program, be appointed as Safety Director. Mrs. Kinsey
advised that she had asked Mr. Alvarez if Mr. Sheridan could in fact
be appointed to this position, in that he is a member of the Parks and
Recreation Board. She said she would make a note to follow up on this
matter with Mr. Alvarez.
Mrs. Stevens made a motion that a letter be sent to Council, requesting
that a Safety Director be appointed to implement the safety program
that presently exists. Mr. Gross seconded the motion. Motion CARRIED
3-0.
Mrs. Kinsey suggested that the Board make recommendations to the Council
of who they feel would be qualified for this position so that Council
will have some ideas of whom to consider.
The Board then went into a discussion concerning what specific jobs
the Safety Director would have, who could be considered for this
position, how this person would handle making reports and seeing that
the Boards have copies of same, etc.
There being no further business to come bpfore the Board, upon motion
made by Mr. Gross to adjourn~ seconded by Mrs~ St~vens, the meeting
was adjourned at 8:00 P.M.
Minutes submitted by Susan Mista
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Merit Board Meeting
January 23, 1985