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08-22-1984 ~ o o CITY OF EDGEWATER MERIT BOARD MEETING August 22, 1984 7:00 P.M. The meeting of the Merit Board was called to order at 7:05 P.M. in the Council Chambers of the Edgewater Community Center. ROLL CALL Betty Billups Dr. Roland Bazin Walter Gross Cecelia stevens Debbie Sigler Present Present Excused Present Present The Merit Board's new member, Cecelia Stevens, was introduced and welcomed to the board. APPROVAL OF MINUTES Mrs. Billups made a motion to adopt the minutes of the June 27th meeting, being seconded by Mrs. Sigler. Upon roll call vote the motion CARRIED 3-0. At this time City Clerk Connie Kinsey performed the swearing in of office and Mrs. Stevens became an official member of the board. COMMUNICATIONS Employee Personnel Guide Memo These are two pages updating the present personnel guide, each member was instructed to insert the new pages in their own books. Ordinance No. 84-0-84 This was the ordinance removing all City department heads from the Merit Ordinance. There was a brief discussion regarding this action. Mrs. Kinsey and Police Chief Betts explained that when a department head is hired, there is a resolution drawn up. At that time the indi- vidual understands the conditions of his hiring. Mrs. Kinsey pointed out that all department heads work at the will of the City Council. Voting Conflicts Memo This new law involves board members not voting on matters where there may be a conflict on their part. Mrs. Kinsey explained in the past as long as the individual signed a Conflict of Interest form, they could vote on the issue. However, after October 1st, if a conflict exists, the individual shall no longer vote. Mrs. Sigler brought out the question of her voting; almost any- thing coming to the Merit Board would be a conflict, because it could directly involve her as a City employee. Mrs. Kinsey informed that she is going to ask for a legal opinion on this question. She pointed out that the referendum specifically spelled out that there will be an employee representative on the Merit Board. o o OLD BUSINESS None NEW BUSINESS Inquiry Form for Applicants This is a form being used in the personnel office. Mrs. Kinsey explained the purpose of the form, adding she wanted to bring it to the board1s attention in case there are any suggestions from the members. Dr. Bazin questioned if the Police Department uses this form? Chief Betts stated that their form is much more informative. He is working on the form at this time and will bring it to the board at a later date. New Position Request Chief Betts presented his recommendation, explaining that his future plans for the department will call for more reconstruction among the department. The new position being requested, at this time, is Telecommunicator Supervisor, which has been suggested at a Grade 9 level. Chief Betts went over the duties of this job, adding that a supervisor over each division is necessary. He explained this would be a corporal position. It was explained that presently there is no job description for a corporal; it was suggested that the Council consider this. Mrs. Sigler pointed out that this recommendation Duts the Tele- communicator Supervisor and the Records Clerk in the same classi- fication grouping. She questioned whether these two jobs were equal as far as qualifications and requirements are concerned. Chief Betts explained he will be back to the board with another recommendation regarding the Records Clerk. He intends to revise that job description. There are two separate divisions, and the Records Clerk, with perhaps a title change would be on the same level with the Telecommunicator Supervisor. Mrs. Sigler explained that when reviewing the job descriptions, we felt the Records Clerk had a little more qualifications and responsibilities than the Telecommunicator, therefore we put the Records Clerk a grade above the Telecommunicator. Since the Chief plans to come with another recommendation regarding upgrading the clerk, she. suggested that rather than recommend a change now and then have to recommend another change later, we should consider both these positions before we make a decision. We would only being acting on this request, but we should keep all this in mind. After further discussion, Chief Betts explained that the new job description of the Records Clerk will have more responsibility and should be on the same level as a supervisor. It was agreed that the recommendation at this time should be for the Tele- communicator Supervisor at a Grade 10 level, then at a later time the Chief will submit a revised Records Clerk job description. Mrs. Kinsey stated she has no problem with the supervisory position, the only question she has is the corporal rank. What does this make the Telecommunicatorsl rank? -2- , , o o Chief Betts explained the ranking process and the several separate divisions he plans to establish within the department. The size of our City is a factor in the ranking we now have. He commented that he could just as well signify this position as a sergeant. Dr. Bazin suggested that this be done, we may have a problem if it's not. Presently we do not have a job description for the patrol corporal. It was suggested as a Grade 12. Mrs. Sigler told the Chief that the Merit Board added in the police package of job descriptions the recommendation that the Council consider classifying a corporal position. If the Council agrees to this, we will be asking the Chief for a job description. Chief Betts agreed to eliminate all rank description and have the Telecommunicator Supervisor wear a collar pin signifying "Staff". There was further discussion at this time about the classification of the new job description. Chief Betts agreed to leave the Records Clerk at a Grade 9 and bring a new job description for Records Clerk Supervisor in for review. Mrs. Sigler made the point that there may not be an individual in both positions, however we should keep the position descrip- tion for future use, adding that this recommendation should not be confused as permission to hire new individuals. Our recom- mendation to Council is just the job description and classification. Mrs. Billups made a motion that we approve the recommendation as submitted by Chief Betts, changing the Grade 9 to a 10, being seconded by Mrs. Stevens. Dr. Bazin asked for comments from the floor. There was no further discussion. Upon roll call vote the motion CARRIED 4-0. COMMENTS At this time Mrs. Kinsey read Dr. Bazin's resignation from the board; he is moving from the area. The board members expressed their feelings that Dr. Bazin has been an asset to the board and will be missed. Mrs. Billups made a motion to adjourn, being seconded by Mrs. Stevens. Meeting adjourned, 7:50. Minutes submitted by: Debbie Sigler -3-