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06-27-1984 I - 'I , . (.) Q CITY OF EDGEWATER MERIT BOARD MEETING June 27, 1984 7:00 P.M. The meeting of the Merit Board was called to order at 7:00 P.M. in the Council Chambers of the Edgewater Community Center. ROLL CALL Betty Billups Robert Bates Dr. Roland Bazin Walter Gross Debbie Sigler Present Resigned Present Present Present APPROVAL OF MINUTES Mrs. Billups made a motion to adopt the minutes of the April 25, 1984 meeting, being seconded by Mr. Gross. Upon roll call vote the motion CARRIED 4-0. COMMUNICATIONS Mrs. Sigler was asked to read the letter of resignation from Mr. Bates. Mr. Gross asked if the board is going to elect a chairman. Dr. Bazin suggested that we wait until the Council appoints another member to the board and then hold an election. As the vice chairman Dr. Bazin will chair the meetings until then. Mr. Gross suggested that the Merit Board recommend to the Council that Frank Opal be appointed to the board. Dr. Bazin stated the board has never suggested anyone to the Council in the past, however if Mr. Gross would like to do so it is his prerogative. Mr. Gross stated, based on his ability and knowledge of the City, he would like to recommend Frank Opal. He feels that Mr. Opal would be an asset to the board. He asked if this should be in the form of a motion. Mrs. Billups said she didn't think the board as a whole should make the suggestion, but individually, Mr. Gross could certainly make the recommendation Mrs. Sigler suggested that perhaps Mr. Opal would like to write a letter to the Council of his desire to be on the board. OLD BUSINESS Dr. Bazin stated there is a lot to cover with the job descrip- tion updates. He would like to take one section at a time and consider the requirements involved with each job. The regular duties that are spelled out have been approved by the department heads. ~ ~ ~ \ Q o Mr. Gross asked if he was correct that there were no changes in the classifications that we have now? Mrs. Sigler pointed out that on the cover sheets for each department, there were notes made if there were any changes made in their department. She reminded the board that the Utilities Superintendent already submitted a letter of ex- planation for his recommended changes. Mr. Gross asked if it is the responsibility of the department head to notify the Merit Board of any change in the classifi- cations or rate increases before it is made? He asked Mrs. Kinsey to answer this. Mrs. Kinsey explained that the Council adopted the Merit Plan and based on the score an employee receives on his evaluation they receive a step increase. The Merit Board advised the plan and the department heads adhere to it; the plan is admin- istered on a day to day basis. Mr. Gross added that he thinks that the board should know when a change is made for the employees. After more discussion regarding this, Mrs. Sigler suggested a report could be brought each month to the board meeting advising of all personnel changes, like is done at the safety committee with the accident reports. Mr. Gross explained the reason he asked is he heard a meeting was held and 'a classification has been set up for a safety director. At this time there was discussion with Mrs. Kinsey regarding the workshop meeting that was held by Council regarding the safety program. Mrs. Kinsey suggested that the board start by grades, comparinq the positions grouped in each grade. Dr. Bazin began reading each grade and the positions, asking Mrs. Sigler to read the required qualifications whenever there was a question, in order to justify the classification grouping. There were various questions asked of the Utilities Superintendent, the Building Official and the City Clerk. Suggested changes were discussed and noted on the classification schedule draft. Mr. Gross made a motion that the Council consider including the corporal position in the police department, being seconded by Mrs. Sigler. Motion CARRIED 4-0. It was agreed that this position would be in Grade 12, between the patrolman and the sergeant After completing the classification schedule, it was pointed out that due to the present question of department heads being de-certified from the union contracts, their titles have been left off of this schedule. Dr. Bazin read over all of the corrections and/or changes that have been suggested. Mr. Gross made a motion that the changes be made as described being seconded by Mrs. Billups. Motion CARRIED 4-0. The Building Official spoke at this time that he feels his position should be a salaried position just as the Utilities Superintendent and the Public Works Superintendent. Mrs. Kinsey discussed this with him. This is not under the jurisdiction of the Merit Board to handle. -2- : ~ o Mr. Opal questioned the action that was just taken by the board as to whether this involves a differential in pay for anyone. He heard no money mentioned, just grades. Mrs. Sigler explained the grades are spelled out on the pay scale that is included in the plan package. Mr. Opal added that this information is available, but not here being used. There has been no mention of money. Dr. Bazin showed Mr. Opal the paperwork, which includes the pay scale, that the board members have been reviewing. Mr. Gross explained that the action taken by the board tonight does not mean anyone's pay is going to be increased tomorrow. It is going to have to be passed by the Council. Mrs. Sigler added that the schedule we just rearranged will be retyped for the City Clerk. The figures will have to be worked up and given to the City Council, showing how much money is involved to make the changes. Mrs. Kinsey explained this needs to be incorporated at budget time, so that these figures, if approved, will be included in the budget preparation for next year. NEW BUSINESS Mr. Gross stated that he has not been informed by anyone as to what has taken place between Tom Sheridan and the Council. He would like to know the status of the safety program, he heard that Mr. Sheridan was being considered for the safety director. Mrs. Kinsey explained that the discussion began as a result of adopting the safety policy, which states to enforce it you need a safety director. At that point the Council had discussion, only, there was no decision made. The attorney is going to advise whether there would be a conflict hiring Mr. Sheridan as safety director, since he serves on the Recreation Board. Mr. Gross questioned whether the Council read and understand the safety policy. Mrs. Kinsey answered that considerable time was spent by the Council members on that policy. Some of the equipment is already being used and other items are going to be discussed at negotiation time. There was more discussion regarding what action the Council has taken on this. Mrs. Kinsey explained again, there was just discussion, and the Council is waiting on an opinion from the City Attorney. Mr. Gross made a motion that we recommend to the Council that they consider Tom Sheridan as the safety director, being seconded by Mrs. Billups. Motion CARRIED 4-0. Mr. Gross brought up the subject of the board vacancy again. Mrs. Kinsey assured him that Mr. Bates' letter of resignation is on the Council agenda Monday night. Mrs. Sigler made a motion to adjourn, being seconded by Mrs. Billups. Motion CARRIED 4-0. Meeting adjourned Minutes submitted by: Debbie Sigler -3-