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03-23-1989 u o CITY OF EDGEWATER LAND DEVELOPMENT AND REGULATORY AGENCY REGULAR MEETING THURSDAY, MARCH 23, 1989 6:00 P.M. COMMUNITY CENTER Vice-Chairman Louise Martin called to order a regular meeting of the Land Development and Regulatory Agency at 6:00 p.m., Thursday, March 23, 1989, in the Community Center. ROLL CALL: Members present were Mr. Garthwaite, Mrs. Glover, Mr. Hellsten, Mr. Klein and Mrs. Martin. Also present were L~nne Plaskett,~Acting Planning and Zoning Director, and Beverly Kinney, Secretary. Mrs. Blazi was excused. Mr. Denton arrived at 6:40 p.m. CONTINUED ITEMS: SP-890l Retail Shopping Mrs. Martin: Continuing you step forward please? Head checklist. S.W. Corner U.S. 1 and Roberts Road: Items, retail shopping, Earl Wallace. Will Site plan review. Go over the Department Mrs. Glover: Beg your pardon? I I Mrs. Martin: The Department Head checklist. Mr. Wallace: Is this checklist revised from the original that came out or is it the same one? Mrs. Plaskett: Uh, What I did was after, uh, discussing all the comments with you, and when you brought in the revised plans and showed me, I marked it on this, this comment said it was O.K., or whoever o.k. 'd it and what the comment was. Mrs. Martin: So these o.k. IS, that mean's it's been done? Mrs. Plaskett: uhuh, it's been done, that's correct. Mrs. Martin: Construction drawing by an architect? Mrs. Plaskett: That will be at the time of urn, building permit Mrs. Martin: Building permit. And uh the driveway widths O.K. Mrs. Plaskett: uhuh. , Mrs. Martin: Rear exits? Mrs. Plaskett: They're aren't any. Mrs. Martin: No rear exits. Water retention to the rear will deny access to Mrs. Plaskett: It should be to the rear of the complex. The r is moved over. Mrs. Martin: rear of complex from the East side suggest underground storage. Mrs. Plaskett: That was o.k. 'd by the englneer. Mrs. Martin: o.k. Fire wall separation to be installed where required between occupants. Mrs. Plaskett: That's something else that will be addressed when he brings in the construction plans for a building permit. ~ Mr. Wallace: They are indicated on your plans that you have here, 2 hour and 4 hour rating. Mrs. Plaskett: O.K. Mrs. Martin: are on here. Well, lets refer to the plans then, see if all these things Is he meeting all the City zoning requirements? ~ o Mrs. Plaskett: As far as the zonlng, yes. Mrs. Martin: Fire Department, fire lane what? O.k. 'd by Dave Jones Mrs. Plaskett: O.k. 'd by Dave... Then you have a separate one from the Fire Safety Inspector and the comments from the fire department. It says fire lane and uh, 4 handicapped spaces o.k. 'd by Dave Jones, Joe Ong, and Larry Carson. Mr. Klein: What about access to the back of the building? Isn't that one of the fire departments.... Mr. Hellsten: but it's o.k. 'd on here now. Mrs. Plaskett: What they did, was they urn, realigned, correct me if I'm wrong, Earl, all the handicapped spaces in the front that are hardly ever used to be used as a fire lane, is that correct? Mr. Wallace: For an area so the fire department may be able to get into and handle some equipment in possibly one of the sectors of the building. The question you have on fire hydrants directly in front of the property Mrs. Martin: Any more questions? Mr. Klein: Yea, I have ah, one going back to what we tentatively agreed upon, and that was the ah, stop light there at ah, 1. The D.O.T. was of course to be asked about it, and we found out that they didn't have the money to put it in. There was supposed to be an agreement of some- kind ah, written up whereby the people that are putting in these sections in that area would ah, participate in the cost of the ah, stop light there. Mrs. Glover: Well, the building that was to go in, that big shopping center there, has got a for sale sign on it. You know, they came in for the large shopping center and said there would be a major grocery store and drug store and all those things. There's a for sale sign on the property. Mr. Klein: But never the less we talked about all the people down in that Mrs. Glover: Right, but that's one that's not going to be developed, evidentally for a while. Mrs. Plaskett: Well, for a while, but the only thing is that we can only then have an agreement at the time they propose to do something. ~ Mr. Klein: Do we have an agreement? Mrs. Glover: And then hold on it until everybody... Mrs. Plaskett: No not urn, this is the first actual site plan to come in in that location on Roberts Road and U.S. 1. That was part of the agreement for rezoning, that at the time that they wanted to construct would sign a developers agreement and all of them would share whatever the cost would be, but no, I tried to get ahold of Mr. Alvarez, and in the last 2 weeks, everybody knows he's had pneumonia, and I haven't been able to get ahold of him to actually give me a developers agreement to get to these gentlemen to have them sign, and I'm not saying, I don't know when the light would be put in, and I don't know how long of a period it would take. I just know that we did contact D.O.T., as per your request, and at this time they cannot ah, feasibly put in a stop light. D.O.T. did not have the funds to do it themselves, so its... Mr. Garthwaite: How much money are we talking about Mrs. Plaskett: a $100,000.00. Mrs. Glover: For one light? Mrs. Plaskett: That's the cost. Land Development and Regulatory Agency Regular Meeting Thursday, March 23, 1989 Page 2 Q o Mr. Wallace: May I make a comment? Mrs. Plaskett: That's up to her. Mrs. Martin: I beg your pardon? Mr. Wallace: May I make a comment? Mrs. Martin: Yes. Mr. Wallace: Thank you. Ah, seeing that the impact on Robert's Road and u.s. 1 not only affects the parcels on the North and South side of Roberts Road and possibly on the East side of u.s. 1, we feel that the County and the School Board should be brought into this, because of their impact. In other words, I don't know whether we should just, keeping in mind, segregate just the parcels that are at the entry of u.S. 1 and Roberts Road, but any development along that point which also includes a multi-family development in there, it also includes a school system that will be under construction later this year, and it goes a little bit deeper than just our parcel at this time and possibly the one to the North. Mrs. Plaskett: Oh, I agree with you. That's correct. Mr. Wallace: So ah, like I say, you know, it needs to be looked into, but I personally believe, and ah, my client believes that the School Board ah, we're paying great impact fees to the County for road system, and, and what have you, and along with D.O.T., and with Edgewater being instrumental in putting it together or directing traffic, so to speak, if something could be worked out by, you know, by the time the school opens or whatever that situation may be, whether it be this year or next year, but to single out at this point, it's great, but it may be a little premature too, because nothing's been set at this time. I think there's more than one or two agencies involved in this situation. Mr. Klein: I totally agree with you, but I don't think we're singling you out. You're the first to be there so I think an agreement needs to be signed. Mr. Wallace: But what I'm saying, though, with all the other agenc1es involved, not just your developer. Mr. Klein: All I'm saying is your fair share to be determined at the time it's put in. Mr. Wallace: It's possible by the time it's put in that it won't be determined then, that, you know, I'm not being smart, but.. Mr.Kle~a: No, but what I'm sayin 1S.. Mr. Wallace: Things happen that way. Mr K1~in: Well, as this board has found in the past, if it's not set up it never happens. Mr. Wallace: I understand. Mrs. Martin: Bob, do you have anything? Mr. Garthwai~e:Goin back to these plans, ah, across the back of these buildings the dotted lines means future close ins as we don't know where they're gonna be, so is that what that line is? Mr. Wallace: We have no, no, indication, in other words, ah, in the system there indi~ated as requested from the last meeting, that ah should ah, the un1ts which was concerned, be rented out individually, then restroom facilities will be supplied as necessary. Within that limit. Land Develop~ent and Regulatory-Agency Regular Meeting Thursday, March 23, 19&9 :~ Page 3 . ' Q 0 Mr. Garthwaite: O.k. then will it be filled in all the way accross? Mr. Wallace: Ah, my client, ah ah, asked to be considered to utilize it as we had done to start with, indicating because ah, restroom facilities it does indicate an area, is defined as an area to utilize for restrooms across there. Ah, as far as storage in this manner here, ah, at $4.00 a square foot for impact fees, he feels it's a little heavy, but we will work with you any way we can on that, and like I say should all the units be rented out individually, restroom facilities are needed, they are defined as an area so we can put restroom facilities In. Mr. Garthwaite: O.k., I also notice that we did away with the drive, did away with the parking areas' that we had requested. Mr. Wallace, Yes sir, we turned the plans back in as requested from the last meeting My client feels that ah, that ah, removing those 8 parking spaces and getting less than the minimum required ah, he would rather see all the parking as we defined the first time through there, ah, to meet the minimum requirements as set forth in the zoning ordinance. We are asking for no special exception, no variances, we feel we do comply with the ordinance as written. Mr. Garthwaite: Your client may be perfectly correct, but possibly we should ask you to take out one of those units off the side and put parking in there. Mr. Wallace: I don't know Slr. Mr. Garthwaite: The main reason I wanted that parking removed from that area, cause you were backing out from that area into your drive- way, and that was a hazard, but of course that would be up to the Board if they feel, maybe we should ask for unit or 2 to be removed from this building to provide parking. That could be considered. I have no other questions. Mrs. Martin: O.k. Mr. Hellsten: No questions. Mrs. Martin: Sue? Mrs. Glover: No. Mrs. Martin: Any comments? Mrs. Plaskett: No. Mrs. Martin: We need a motion with any changes or what, approval. Mrs. Plaskett: Let me explain something. He came before last time and got preliminary approval. He's done everything that you asked him to do, now he's coming before you for a final. O.K. Mr. Garthwaite: I'm not complaining about... Mrs. Plaskett: No, I was just making it clear, clear to you. Mrs. Martin: Can I have a motion? Mr. Garthwaite: O.K. I make a motion that we grant preliminary and final approval of this plan, site plan. Mr. Klein: What about the agreement? Mr. Garthwaite: Oh on the, and that the contractor would sign an agreement with the City for costs of a stop light at Roberts Road and U.S. 1... Land Development and Regulatory Agency Regplar Meeting Thursday, March 23, 1989 Page 4 o o Mrs. Glover: How about participation in... Mr. Garthwaite: The cost. O.K, it would make it a little clearer. Mrs. Martin: You got that Beverly Ms. Kinney: Uhuh. Mrs. Martin: Do I have a second on that? Mr. Hellsten: I'll second it. Mrs. Martin: Any questions on that? Do you have a question? Mr. Wallace: Yes ma'am I would. I would like for you to amend that to read all the agencies you are referring to along Roberts Road and U.S.l. There's D.O.T., Volusia County School Board, ah, your County, Volusia County impact and road systems, which would be your bridge and road act. Mrs. Plaskett: I don't think you have the right to ask that it be amended. I mean.... Mr. Wallace: O.K., I just wanted to clarify, that's all, because it's a little vague. Mrs. Plaskett: It will be up to us to determine who's impacting our road and which developers to go after. Mrs. Martin: I should say... Mr. Wallace: O.K..... Mrs. Plaskett: I mean, believe me, he will not bear the entire cost, that's for sure. Mr. Wallace: I understand that. Mrs. Plaskett: And we would be more than fair, and I understand what your position is. Mr. Wallace: Thank you. Mrs. Martin: Anymore questions on the motion? Mr. Hellsten: The only question I have, uh, how do you assess the responsibility for these other improvements.... Mrs. Plaskett: This is what we'll have to discuss with the City Attorney. Mr. Hellsten: Because it leaves him in jeopardy, not knowing what financial impact is going to be. Mrs. Plaskett: I understand. Mrs. Martin: Any more questions? Mr. Klein: No, I go back to what we discussed, and what Bob just discussed, the outhouse appearances on the back of this building, we're becoming famous for in Edgewater. Mrs. Martin: It's become the norm. Mr. Klein: Yea. Mrs. Martin: Motion made and seconded. Roll call please. Ms. Kinney: Mrs. Glover Mrs. Glover: Yes Land Development and Regulatory Agency Regular Meeting Thursday, March 23, 1989 Page 5 Q o Mrs. Kinney: Mr. Hellsten Mr. Hellsten: Yes Ms. Kinney: Mr. Klein Mr. Klein: No Ms. Kinney: Mrs. Martin Mrs. Martin: Yes Ms. Kinney: Mr. Garthwaite Mr. Garthwaite: Yes Mr. Wallace: Madam Chairman? Mrs. Martin: Yes Mr. Wallace: May I ask for our portion of this ah, ah meeting, that we get a copy of verbatum of the minutes as written on the tape please? Mrs. Martin: Yes, we'll do that Mr. Wallace: And, uh, we will bear our expense. Mrs. Martin: You got that Beverly? Ms. Kinney: Mm. Mr. Wallace: Thank you so much, and have a good evenlng. Mrs. Glover: You too. NEW ITEMS: SP-8904 Fruit Stand 315 N. Ridgewood Avenue: Mr. Pete Jeffries, joint owner of Zieglers Fruit, was present to discuss this issue. He stated he had removed a trailer from the slab and was keeping his fruit on the slab, but the sun was damaging the fruit. He put the canopy up not knowing he needed site plan approval. Mrs. Plaskett stated Zieglers was an existing non-conforming structure and the addition of the canopy is 8'5" into the setback. There was some discussion regarding the Building Officials involvement regarding permitting of the structure. Mrs. Plaskett stated in her opinion the structure should come down. Mr. Robert Sheppard, 108 Monson Drive, believed the new owner of Zieglers had improved and cleaned the site up, and asked if setback requirements were that important. Mrs. Plaskett explained that since the posts for the canopy are in the ground it is considered a structure, but if the canopy had been attached to the building it would not be considered a structure. There was further discussion regarding the 8' 5" set- back encroachment by the Agency. Mr. Garthwaite moved to accept the recommendation from the Planning Department to remove 8'5" of the canopy, seconded by Mr. Klein. Mr. Garthwaite rephrased his motion and stated the supporting pole was to be removed, to the next pole that is within the setbacks, so the first pole is back 40' from the property line, Mr. Klein seconded. Motion Carried 5-0. SP-8905 Industrial Buildings 1710 Industrial Road: Mr. Jeff Thompson, authorized agent for Cushman Division of Outboard Marine Corporation, was present to discuss the site plan. Mr. Thompson stated he had submitted plans for a sprinkler system, but because of Cushman's budget they were asking the City if they could delay install- ation of the sprinkler system in the existing building until fiscal year 1990, which would begin in October, 1989. He stated they would LanQ Development and Regulatory Agency Regular Meeting March 23, 1989 Page 6 o o install the sprinkler system in the addition at the time of const- ruction, and Cushman would sign an agreement with the City. The members discussed this and believed there would be no problem if the City Attorney agreed. The turning radius in the parking lot was discussed. Mrs. Plaskett noted that Cushman needed to go before Council and request permission to cross the 6' planted buffer strip at 16th Street for the driveway shown on the site plan. She added the access had been in use for many years, and going before Council would be just a formality. Mr. Garthwaite moved to approve SP-8905 with a recommendation to Council to allow Cushman to cross the 6' planted buffer at 16th Street, and sprinklers in the existing building will not be installed until beginning of fiscal year 1990 with O.K. from the City Attorney to delay installation. Mr. Hellsten seconded. Motion Carried 5-0. SP-8906 Enclose and Roof Back Porch 2025 S. Ridgewood Avenue: Mr. Medardo Soldevilla, owner, was not present. Mrs. Plaskett asked the Board if they would proceed with this issue, and believed there was a language barrier with Mr. Soldevilla, because he didn't under- stand site plan procedures in the City of Edgewater. He thought all he needed to do was pull a permit. There were no questions from the members. Mrs. Glover moved to grant preliminary site plan approval, / seconded by Mr. Hellsten. Motion Carried 5-0. Mr. Denton arrived at 6:40 p.m. Sketch Plan Subdivision 26.25 Acres (formerly Caldwell Property): Mr. Phillip Hollis of Hollis Engineering and Mr. Walter Tilley of Centex Corporation, were present to discuss this sketch plan. Mr. Tilley gave a brief history of the Caldwell property which would allow up to 200 homes. He added the sketch before the Agency was for 126 homes. Mrs. Plaskett gave more history of the Caldwell property for the benefit of the new members of the Agency. The members discussed the request for 50' wide lots. Mrs. Plaskett stated the only zoning in the Code Book that would probably apply to this parcel was RR-PUD zoning, and she read the definition of RR-PUD to the members. Mr. Garthwaite discussed the proposed name for the subdivision "Sabal Palm", and noted there was a street in Florida Shores with the same name which might be confusing to 911. Setbacks and turning radii for the cul-de-sacs were discussed. Mrs. Plaskett stated the radii met the requirements. Collector streets were discussed. Pat Gallow, marketing manager for the project discussed dwelling unit size, garages and price range for each home. Mr. Tilley stated they would work on pavement widths. The Department Head comments were discussed. Mr. Tilley stated they were asking for 20' front and rear setbacks and either 5' side setbacks or zero lot lines. He added there would be sidewalks, and the drainage would be rear to front with two (2) retention/detention ponds. Fencing was discussed regarding the front and rear yards for reasons of aesthetics. Mr. Tilley stated the minimum lot depth would be 110'. A 25' buffer between Silver Ridge Subdivision and the proposed subdivision was discussed, and there was more discussion regarding the proposed setbacks, the size of each dwelling unit and the two (2) car garages. After further discussion, Mr. Tilley agreed to come back to the Agency with more definite plans, and photographs of similar developments they had done so the members would have a better of idea of their concept. Mr. Gallow believed people would prefer a smaller front yard and a larger back yard. Mrs. Martin called a recess at 7:30 p.m. The meeting resumed at 7:40 p.m. DISCUSSION ITEMS : Outdoor Display - Draft Ordinance: The members agreed they preferred the ordinance drafted by the City Attorney over the draft prepared by former Planning and Zoning Director Joseph Ong. Mrs. Plaskett also gave a brief history of how the draft ordinance came about for the new members. Mr. Klein believed there should be a definition of the word "incidental" included in the ordinance. Land Development and Regulatory Agency Regular Meeting Thursday, March 23, 1989 Page 7 . . o o .. . There was some discussion regarding the term "under roof" and the definition of outdoor display in section 200.00. Mr. Klein moved to forward the draft ordinance prepared by the City Attorney to the City Council after a definition for "incidental" was included into the ordinance by the City Attorney. Mr. Hellsten seconded. Motion Carried 6-0. Required Off Street Parking: Some of the members agreed the specifications added into the draft ordinance prepared by the former Planning and Zoning Director did not belong. There was some discussion regarding the Alamanda right- of-way. Mrs. Plaskett gave the members an update on the library and Help-U-Sell parking. Mrs. Plaskett asked the members to review the current ordinance, and if they wanted any changes they could notify her and she would prepare it to present to the members at a later date. The members agreed not to take any action at this time. Acting Planning and Zoning Director Reports: None Chairman Reports: None Agency Member Reports: Mr. Denton stated there was a time problem for him and asked if the meetings could be held at either 6:30 p.m. or 7:00 p.m. Mr. Hellsten stated he had the same problem. The members agreed they could meet at 6:30 p.m. Mr. Hellsten moved to meet at 6:30 p.m., seconded by Mr. Garthwaite. Motion Carried 6-0. Mrs. Glover asked if the monthly calendars could be recieved by the members by mail instead of the first regular monthly meeting. The Secretary agreed to do this. There being no further business to corne before the Agency, Mrs. Glover moved to adjourn, seconded by Mr. Garthwaite. The meeting adjourned at approximately 8:15 p.m. Minutes respectfully submitted by: Beverly Kinney, Secretary Land Development and Regulatory Agency Regular Meeting Thursday, March 23, 1989 Page 8