12-03-2008 ECONOMIC DEVELOPMENT BOARD
REGULAR MEETING
AGENDA
December 3, 2008
Community Center 104 N. Riverside Drive
1. CALL TO ORDER: 8:00 a.m.
2. ROLL CALL:
3. APPROVAL OF MINUTES: Regular Meeting of October 1, 2008
4. CITY AND OTHER REPORTS:
A. City Manager Update
B. Planning and Zoning Board Update
C. SEVCC Update.
5. CONTINUED BUSINESS:
A. Program of Work
6. NEW BUSINESS:
7. CHAIRMAN AND BOARD MEMBER REPORTS:
8. ADJOURNMENT:
In accordance with the Americans with Disabilities Act,persons needing assistance to participate in
any of these proceedings should contact City Clerk Bonnie Wenzel, 104 N. Riverside Drive,
Edgewater,Florida, telephone number 386-424-24000 ext.1101, 5 days prior to the meeting date. If
you are hearing or voice impaired, contact the relay operator at 1-800-955-8771.
:pmd
G:\EDB\agendas\2008\120308.doc
CITY OF EDGEWATER
ECONOMIC DEVELOPMENT BOARD
BY-LAWS
ARTICLE I: Official Name
The official name of the this Board shall be the Economic Development Board of the City of
Edgewater, Florida, hereinafter referred to as "EDB."
ARTICLE II: Purpose and Intent
The purpose and intent of these By-Laws is to set forth a uniform set of procedures whereby
the City of Edgewater Economic Development Board may regulate the manner in which it elects
officers, conducts meetings, and otherwise carries out its functions. The By-Laws will serve as a
guideline in handling all affairs pertaining to the Edgewater Economic Development Board.
ARTICLE III: Membership
A. Voting Members and Appointments
1. The EDB shall have nine (9)voting members. Each member shall be appointed by
City Council for a term of three(3)years and shall be subject to removal as set forth
by City Council. The terms of appointment shall be staggered.
2. A quorum shall consist of five(5)members. All recommendations and actions of the
Board shall require an affirmative vote of a majority of the members present.
3. Prior to appointment, prospective members shall submit a City application, stating
therein a brief synopsis of their education,experience and reason for their interest in
serving on the EDB.
4. To be eligible for appointment,a prospective member shall be a resident of the City
of Edgewater,work within the City,or own property or a business within the City of
Edgewater.
5. No member of the EDB shall receive compensation for their service, provided,
however, that members may be reimbursed for out-of-pocket expenses as approved
by the City.
B. Vacancies
1. During the term of appointment, should a member of the EDB change residence,
place of employment, or property ownership to the extent he or she would not be
eligible for appointment to the EDB, the member shall forfeit the office and it shall
be deemed vacant.
2. -• - . . _ _ . . . .
shall be deemed vacant. If a EDB member is absent from three (3) consecutive
regular meeting without being excused by the Chairman, said member shall forfeit
the office and it shall be deemed vacant. If a board member is absent for five (5)
total meetings during any calendar year, said member shall forfeit the office and it
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EDB By-Laws
shall be deemed vacant unless a majority vote of the remaining Board recommend
retention.
3. City Council may remove any member of the EDB from office at any time.
4. Any vacancy occurring during the unexpired term of office of any member shall be
filled by City Council. The vacancy shall be filled as soon as practical after it occurs.
C. Voting Conflicts
1. No member of the EDB shall vote upon any matter which would inure to his or her
special private gain or loss,or any principle by whom he or she is retained,or by any
relative or business associate.
2. No member of the EDB shall appear for or represent any person in any matter before
the EDB other than him or herself. No past member shall appear before the EDB
except when representing him or herself for a period of twelve(12)calendar months
after his or her service has ended.
ARTICLE IV: Election of Officers
A. Chairman
1 The Chairman shall serve as the presiding officer at all meetings and hearings of the
EDB and appoint any committees from the EDB membership that are deemed
necessary.
2. The Chairman shall be elected by a majority of the voting membership at the annual
organizational meeting in the month of June for a One(1)year term. The Chairman
shall be eligible for re-election.
B. Vice Chairman
1. The Vice Chairman shall be elected by the EDB from among its regular members in
the same manner as the Chairman and shall be eligible for re-election.
2. The Vice Chairman shall serve as acting Chairman in the absence of the Chairman
and at such times shall have the same powers and duties of the Chairman.
3. In the event of death,resignation, or removal from office of the Chairman, the Vice
Chairman shall perform the various duties until such time the EDB shall elect a new
Chairman and Vice Chairman.
C. Other Presiding Officers
The members of the EDB may select an additional member to preside over the meeting(s)in
the absence of the Chairman and Vice Chairman.
D. Board Coordinator
1. The board coordinator shall be provided by the City and be a City employee.
2. The board coordinator shall prepare and distribute agendas, correspondence and
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EDB By-Laws
minutes and shall establish and maintain files to ensure they are properly kept. All
recorded meeting tapes shall be provided to the City Clerk for safe keeping.
3. Any correspondence prepared by a member of the EDB shall be provided to the board
coordinator for distribution to the EDB members.
E. Professional Support
The Board and duly authorized committees shall have access to the information and staff of
the City departments as coordinated through the City Manager on such a basis as these
departments are able to render assistance to the Board. Permanent staff members may be
appointed to serve the Board, as provided by City Council.
ARTICLE V: Meetings/Hearings
A. Regular Meetings
The Board shall meet at regular intervals and at such other times as it may deem necessary
for the transaction of business.
B. Special Meetings
Special meetings or hearings of the EDB may be called by the Chairman.
C. Requirements
All meetings shall be open to the public,provide due public notice, follow Roberts Rule of
Order and the Florida Sunshine Laws.
ARTICLE VI: Powers and Duties
A. The EDB shall exercise the following powers and duties:
1. Formulate plans for the use and development of property designated for commercial
and industrial development. Said plans shall be submitted to City Council as
recommendations and presentations shall include staff comments.
2. Annually recommend a budget to City Council for monies necessary to carry out the
purpose of the Board. All actual expenditures shall be subject to the approval of the
City Manager. All Board members' requests for expenditure of funds shall first be
approved by the Chairman or Vice Chairman if the Chairman can not be contacted in
a timely manner.
3. Promote the City of Edgewater as a prospective site for business and industrial
development, provided that no expenses for advertising or other promotional
methods shall be incurred without prior approval of City Council,unless specifically
identified under the economic development line item of the current budget.
4. Cooperate with and assist private interests that wish to develop new or expand
existing businesses in the City of Edgewater.
5. Recommend to City Council options and agreements relating to the lease of City
owned industrial and commercial property to prospective lessees.
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EDB By-Laws
6. Carry out preliminary discussions for the purpose of attracting business and industry
to the City of Edgewater. All negotiations shall be done in conjunction with City
Council and shall be subject to final approval of City Council.
7. To adopt rules of procedure consistent with applicable City Council resolutions and
approved for legal form and correctness by the City Attorney.
8. Limitations of the Board: The Board shall not have the authority to bind the City of
Edgewater to any contract or document,nor shall the Board have the power to incur
any bonded indebtedness,nor to issue revenue bonds,nor shall it have the power of
eminent domain.
ARTICLE VII: Amendments
The By-Laws may be amended at a regular or special meeting of the EDB, provided that a
.•- - . . .. . . -- • . that an affirmative vote of the majority of the members
present is obtained and approved by City Council.
Adopted by the Board this day of , 2009.
Robert Lott, Chairman
Attest:
Patricia Drosten, Board Coordinator
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EDB By-Laws
MEMO
DATE: 11/24/2008
TO: ECONOMIC DEVELOPMENT BOARD MEMBERS
FROM: PAT DROSTEN-ECONOMIC BOARD COORDINATOR
RE: PROPOSED BY-LAW REVISIONS
Hello members,
Hope you all have/had a good Thanksgiving! Included with the agenda packet for the
December 3 EDB meeting, I am enclosing a copy of proposed amendments to the Board's by-laws.
Per the By-law requirements, any proposed amendments must be provided to the members 30 days
prior to the vote. (that's one of the things we are proposing to change!). Please review the
attachment and bring them with you to the January 7,2009 meeting.
Thanks!
PMD/PMD
11/24/2008 Confidential 1