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01-17-1985 o o CITY OF EDGEWATER Building Code Board January 17, 1985 Minutes Chairman Howard called the meeting to order at 7 p.m. in the Community Center. ROLL CALL Members present: Messrs. Howard, Cole, Vanzin and Ogram. Also present: Mrs. Taylor, Secretary APPROVAL OF MINUTES Mr. Cole moved to approve the October 18, 1984 minutes. The motion was seconded by Mr. Ogram and CARRIED 4-0. ELECTION OF OFFICERS Mr. Howard opened the floor for nominations for Chairman. Mr. Vanzin nominated Mr. Howard. Mr. Cole seconded the nomination. There were no other nominations for Chairman. Mr. Vanzin moved that nominations be closed, seconded by Mr. Cole. The nomination of Mr. Howard for Chairman CARRIED 4-0. Mr. Howard opened the floor for nominations for Vice Chairman. Mr. Vanzin moved to nominate Mr. Ogram, Mr. Cole seconded the nomination. There were no other nominations. Mr. Vanzin moved to close nominations, seconded by Mr. Cole. Mr. Ogram was elected Vice Chairman by a 4-0 vote. Mr. Howard opened the floor for nominations for Secretary. Mr. Vanzin moved to nominate Mr. Cole, seconded by Mr. Ogram. There were no other nominations and Mr. Cole was elected Secretary by a 4-0 vote. OLD BUSINESS The members discussed the fact that Mr. Fischer, Building Official, is on a committee formed at the Volusia County Inspector's Association meeting which is endeavoring to uniform the codes with other cities throughout Volusia County. There has been no report on progress made. The secretary noted that Mr. Fischer did not get Council authorization to attend the Seminar and National Conference of Building Officials held in Savannah, Georgia in October. Mr. Vanzin recommended that this Board should work more closely with the Building Official to see what it can do to help him. It is the Board's feeling that Mr. Fischer is doing a good job and they should support him as far as the Council is concerned. NEW BUSINESS The Chairman asked the Board's approval to add an item under New Business, which is to ask the Building Official to meet with the Board at the next regular meeting, or any meeting the Board has between now and the next regular to discuss revisions to the Code. Mr. Vanzin so moved, seconded by Mr. Cole. The motion CARRIED 4-0. Mr. Howard directed the secretary to advise Mr. Fischer that the Board would appreciate his attendance at the next regular meeting, or any special meet- ing, to review his position and the position of the Board regarding the new ordinance. The Board would like his recommendations. The secretary explained that Mr. Fischer did not attend this evening's meeting because there was nothing on the agenda other than the appointment of Chairman and Vice Chairman. On other business, Mr. Howard noted that the Board has received no appli- cations for Board appointment. o o Mr. Frank Hall has expressed a desire to be a member of the Board, he advised. Mr. Vanzin said that he would talk to Mr. Hall and advise him that he should submit a letter to the Council. The secretary asked if the Board wanted a special meeting called to review applications, since that is now the procedure for Board appointments. Mr. Howard polled the Board to see if they would be opposed to a special meeting for this purpose and to talk to the Building Official. The members were agreeable to a special meeting. MISCELLANEOUS Procedure for Filling Vacancies on Advisory Boards - The members reviewed the excerpt from the Council minutes concerning the procedure to be followed in filling Board vacancies, noting that the new procedure calls for Board members to review applications and make their recommendation to Council. Mr. Vanzin suggested that perhaps at the next meeting the Board can discuss exactly what its function is, ie. its duties and responsibilities. Mr. Howard said that he would like to have something from the Council as to just what they expect from this Board, pointing out that the perimeters were not well set. Mr. Vanzin reminded the members that when the Council was looking for a Building Official the Board had made a motion to the Council that they let the Board interview the applicants, because they were tradesmen and professionals in the building trades, but the City Council completely ignored that request, and they are not professional people. Mr. Cole agreed that this is one of the Board's jobs. The Code and the Southern Standard Building Code spells out the function of the Board, it was noted, but Mr. Howard added that the ordinances can change that. Mr. Cole said that originally the Board had seven members, but as soon as the ordinance was drawn up it went to a five member Board. The members discussed further the function of the Board and commented that research should be done to learn what the duties and responsibilities are. Mr. Howard directed that a committee of four be formed. Mr. Ogram was appointed its Chairman, Mr. Vanzin its Vice Chairman and the committee members are Doug Cole and Mr. Howard. The committee is to research what the duties and responsibilities of the Board are and to report back as soon as possible. The members agreed that guidelines should be set. The Board needs to know, also, what its limitations are. Mrs. Taylor was asked to provide the members with a packet from the Standard Building Code and the City Code which pertains to the Building Code Board and The Board of Adjustments and Appeals. She was directed to contact Mr. Fischer for his input. Mr. Howard said he would like to have this infor- mation ready for the special meeting, making three items to be considered at that meeting. Those present expressed interest in moving the regular meetings of the Board to another night. It was finally agreed to let the meeting night and time remain as it is. The special meeting will be called as soon as all of the information in gathered. Mr. Howard suggested that it be held sometime in February. Mr. Vanzin moved to adjourn the meeting. The motion was seconded by Mr. Ogram and the meeting was adjourned at 7:35 p.m. Minutes prepared by Joan Taylor Building Code Board January 17, 1985 - 2 -