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08-03-1983 . '. u Q CITY OF EDGEWATER PLANNING COMMISSION REGULAR MEETING AUGUST 3, 1983 Minutes Chairman Bennington aalled the regular meeting to order at 7:01 P.M., in City Hall. ROLL CALL Members present: Messrs. Bennington, Opal, Chenoweth, Finn, Quaggin, and Hillerich. Also present: Clay Henderson, Mr.. Bhide, Kay Worley, Mr. Bernard Sikes, and secretary, Susan Mista. APPROVAL OF MINUTES Moved by Mr. Quaggin and seconded by Mr. Finn to approve the minutes of the July 12, 1983, regular meeting and the Addendum to the July 12, 1983, meeting. Motion CARRIED 5-0. Moved by Mr. Opal and seconded by Mr. Finn to approve the minutes of the July 13, 1983, FEC Special Meeting. Motion CARRIED 4-1, Mr. Quaggin voting NO because he was absent from said meeting. Moved by Mr. Opal and seconded by Mr. Quaggin to approve the minutes of the July 20, 1983, regular meeting. Motion CARRIED 5-0. SITE PLAN REVIEWS SP-83l3 - Leslie Ogram - Commercial, Electrical, Contracting Business Ohairman Bennington stated that th~~e is a letter from the City Engineer concerning this site plan. He then introduced Sam Tucker, the City Engineer, to the members of the Board. Chairman Bennington stated that he read the Ordinance concerning the Flood Control and Drainage and he is not sure what it means. Mr. Tucker asked the members to refer to page 737 in the code book concerning flood control prevention. Chairman Bennington advised that Mr. Tucker stated in his letter that the water retention is adequate. There may be a problem with the Health Department approving the septic tank. He went on to say that Mr. Tucker stated Mr. Ogram plans on filling their land to an elevation of 10.31, and the building south of him is 10.9. Mango Tree Drive is higher than the existing lot elevations. Mr. Tucker said that the present elevations are below the street levels. Chairman Bennington further added that Mr. Tucker has stated this building is located in flood prone area, Zone A. He stated that he understood from what he reads from the Ordinance that if they fill their land, they may be protecting their land from flood, however, this may create a flood in someone elses land. Mr. Tucker said this is a possibility. He then referred to the flood prone map, showing the areas of the city involved in this flood prone area. He said that the entire area is subject to inundation by the 100 year flood - a flood which would occur once in 100 years, on an average. He further stated the reason this is very important is that the City, in passing the Ordin- ances that are necessary, have agreed to flood insurance for the entire city, at the rate of 25~ per hundred, with the condition that the City will pass the necessary Ordinances to prohibit the development within the flood prone areas in the future. He further advised that there are limitations and qualifications on this, one of which is to build the floor level a minimum of a foot. This area can be changed by having the flood rate insurance people revise the map by request of the City, or on their own. Mr. Tucker then discussed the Edgewater Industrial Park and the fact that they are in the flood prone area, their proposal for building up the area to bring them above the flood level, and the people outside this property that may be affected by this problem. \ o Q Mr. Tucker said that concerning this site plan, they should be required to show that by building up their land they are not pushing the limit onto someone else's property. He stated that his first recommendation would be that every application that comes before the Board should indicate, by the developer, whether or not the property involved is in or outside the flood prone area. Chairman Bennington stated that in discussing this matter with the Building Official, Mr. Bradshaw, it is only required to build up 9' above sea level. He questioned how they or the developer determine that an applicant is not causing a problem for someone else. Mr. Tucker replied that it would be the responsibility of the developer to get an engineer to verify exactly that. Chairman Bennington said that basically what Mr. Tucker is stating is that any developer wanting to develop in this land has to come up with some plan from his engineer that is acceptable to the City Engineer, saying it is OK, you can build in that area. Chairman Bennington advised that the Ordinance and Mr. Tucker are saying that the purpose of this Ordinance is to restrict or prohibit uses which are dangerous to the health safety, property due to water errosion and flood heights or velocities and require these areas to be protected against flood damage at the time of initial construction. Then it says to control the alteration of the natural flood plailin and the natural protective barriers which are involved. Control the filling, grading and dredging in other development which may increase errosion of flood damage. Under objectives, it says, minimize expenditure of public money for costly flood control projects, which would mean that the City isn't going to go in and ditch all of this area so it will not flood. A discussion then ensued concerning the procedure for updating the flood prone area map. Mr. Chenoweth made a motion that Mr. Ogram be required to come up with some plans that will satisfy our Engineer that he is not altering the flood plane before final approval of this site plan can be given; expense for same to be incurred by Mr. Ogram. Mr. Finn seconded the motion. Motion CARRIED 5-0. SP-83l4 - Talmadge Stuckey - Edgewater Park Apartments Clay Henderson was present along with Mr. Bhide and Kay Worley of Bhide & Hall Architects to speak to the Board concerning this site plan. Mr. Henderson said that the members have been given copies of the revised site plans and the letter from Mike Dunn of Briley, Wild, stating that Bhide & Hall have cpmplied with all requirements given them concerning this project. Chairman Bennington then read the letter from Mike Dunn dated August 3, 1983, concerning all the problems having been corrected and in Mr. Dunn's opinion, this site plan, with the exception of two minor conditions that will be taken care of, should be approved for final. Mr. Bhide advised the Board that the two minor conditions in Mr. Dunn's letter have been altered and the corrections are indicated in the newly revised site plans that were given to each member. Chairman Bennington questioned what the planted buffer would be. Mr. Henderson showed Chairman Bennington where this is indicated on the plans. Chairman Bennington stated that the City now has a Tree Ordinance and a Landscape Ordinance which will have to be complied with. He further stated that not all of the Tree Ordinance will apply to this project. He said that they can approve the plan now, pending that the Ordinances are complied with prior to issuance of the CO's. Section F of the Tree Ordinance should be complied with. Mr. Chenoweth made a motion that the site plan for Edgewater Park Apart- ments be given final approval, subject to compliance of Section F of the Tree Ordinance and the two items in Mike Dunn's letter of August 3, 1983, are satisfied by Mr. Dunn. Mr. Opal seconded the motion. Motion CARRIED 5-0. 2 Planning Commission Meeting August 3, 1983 . '. . o o SP-85 - Luis C. Geil, agent for Southeast Bank Mr. Bernard Sikes of the Southeast Bank was present concerning this matter. Chairman Bennington stated that Mr. Sikes has submitted a letter regarding his request concerning action taken on this site plan on 8-5-81, wherein the bank was given a two year temporary permit to either remove the modular structure or submit plans for a permanent building. He also stated that the expiration date is 8-31-83, not 8-5-83. Mr. Sikes explained that when they set up this modular structure, they had hoped to begin construction of the permanent building within three years, in that that was the term of the lease they had with Mr. Magnuson. Due to the fact that Mr. Magnuson died several months ago, this property has been put into an estate and they are in the process of negotiating terms to purchase this land. Mr. Sikes showed the Board a blueprint of the proposed new building, including the floor plan, parking facilities, indicating that the new building will be constructed behind the present structure. He further advised that the three year lease can be renewed six times, for a total of eighteen years. Mr. Sikes stated that he is wanting an extension of time from this Board in order to complete negotiations on the purchase of the land. He IS asking the Board to extend his time to August, 1984. Mr. Opal made a motion to extend the temporary permit for one year, to 8-31-84, and no extension after that time. Mr. Quaggin seconded the motion. Motion CARRIED 5-0. MISCELLANEOUS Mr. Opal asked the Board if they couldn't get cardboard boxes to put all the paperwork that is given them in. He stated he doesn't have enough room for all of this information at home. Chairman Bennington suggested that he not keep any of the paperwork, that if he needs to look something up, he can go into City Hall and all the information he needs is on file there. Mr. Opal said they have a budget for that. Chairman Bennington said they will ask them if they will give you a cardboard box. Chairman Bennington asked the Board members to refer to page 1635, Section 715.02 in the code book regarding site plan approval. He then read this section to the Board. He stated that everything under that section comes before the Planning Commission with the exception of duplexes and R4. Due to the fact that several problems with the construction of duplexes exist and the Tree Ordinance refers to the projects coming before the Planning Commission, he feels duplexes should come before the Planning Commision also. Mr. Chenoweth made a motion that the site plans for duplexes should come before the Planning Commission for approval. Mr. Hillerich stated that in considering the flood plane matter, he would like to get a clear plastic over-lay of the flood prone areas to layover the city map for reference. Chairman Bennington advised that they asked for over-lays two years ago for sewage, water, paving and none have been provided. Mr. Hillerich questioned the FEC project and its effect on the flood plane. Chairman Bennington stated that the water from the FEC project all drains north. Briley, Wild says it is sufficient, that they will retain the water problem on site to a certain height and then it will go into the regular drainage canal. Chairman Bennington said they should handle the matter of the duplexes first and then go back to the over-lays. Mr. Finn seconded Mr. Chenoweth's motion. Motion CARRIED 5-0. Chairman Bennington referred back to the mylars. Mr. Hillerich stated that the flood plane map doesn't include Wildwood. Chairman Bennington said the problem with the Comp Plan is that when it was approved it was not even accurate and that has been several years ago. Mr. Opal made a motion that it be requested to City Council that they be provided with over-lay mylars for flood plane areas, water, sewage, 3 PlaRning Commission Meeting Au~ust 3. 1983 o o paving, and drainage canals to be shown on flood plane mylar. Mr. Finn seconded the motion. Motion CARRIED 5-0. A discussion then ensued regarding the possibility of having a map drawn up, showing the different elevations of the land in the City. Chairman Bennington said that the Comprehensive Plan is in dire need of updating. He said he feels the priorities are sewage and water, roads, recreation, industrial land use, drainage, annexation to control surrounding land use and he said he thought they should add, along with drainage, to establish a flood control plan. He stated he had talked to some people about updating this Comp Plan and suggested forming an Ad Hoc Committee, which the By-Laws say can be done, as long as someone from the Planning Commission is on said committee. He further said the people he had talked to that are willing to serve are Ann Thomas, Bob Howard, Terry Wadsworth, Doris Massey, and he hppes Mr. Tucker will serve on the committee, also. Mr. Opal said the Planning Commission can lay the ground work before an Ad Hoc Committee needs to be formed. Chairman Bennington said to let the committee come up with the basic Comp Plan, then it has to come back to the Planning Commission for approval and then to Council for approval. He asked each of the Board members if they felt such committee should be formed and they all said yes, except Mr. Opal said no. A discussion then ensued concerning the different areas of the Comp Plan that need to be revised and updated, including the flood plan matter; and various impact fees that need to be reviewed concerning new construction. Chairman Bennington and Mr. Hillerich agreed to serve on the Ad Hoc Committee. He asked that the Zoning Board appoint at least one member from their Board to serve on this committee. He asked the secretary to pick a date that will be convenient to all the members of the Committee and advise each of said date for the first meeting. A discussion commenced concerning the canals in the City being filled up with debris and dirt and what can be done to correct this situation and the problems this situation is causing. Mr. Tucker began a discussion concerning the problems at the First Stop Restaurant on Park Avenue, what caused the problems, how they began, what is being done to correct same. There being no further business to come before the Board, upon motion made by Mr. Chenoweth and seconded by Mr. Finn, the meeting was adjourned at 9:40 P.M. 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