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09-17-1987 (.) '-J -< CITY OF EDGEWATER PLANNING AND ZONING BOARD REGULAR MEETING THURSDAY, SEPTEMBER 17, 1987 9:00 A.M. CONFERENCE ROOM, CITY HALL Chairman Wheeler called to order a regular meeting of the Planning and Zoning Board held Thursday, September 17, 1987, at 9:00 A.M., in the conference room of City Hall. ROLL CALL: Members present were Mr. Wheeler, Mr. Rossiter, Mr. Loeffler, Mr. Quaggin, Mr. Mackie and Mrs. Blazi. Also present were Susan Wadsworth, Deputy City Clerk and Beverly Kinney, Board Secretary. Dennis Fischer, Building Official, and Mr. Klein, Board Member arrived shortly after the meeting began. SITE PLANS: SP-8719 Ron Lucas Hardees U.S.1 near Southeast Bank B-3: Mr. Lucas was present to discuss this site plan. Mr. Wheeler went through the Department Head checklist. The Board discussed handicap accessibility to the building. Mrs. Blazi suggested adding a comment area to the Department Head checklist regarding traffic and the City's ability to provide service. The Board discussed this. The Board had a discussion regarding floor plans. Mr. Klein questioned why floor plans were submitted with Atlantic Bowling Center and not with Hardees, and felt the Board was being inconsistent. Mrs. Blazi pointed out floor plans were not required in the Code of Ordinances. She added the Board could request them, but could not require them for site plan approval. Mr. Mackie moved to accept the site plan pending approval by the City Engineer, changes in handicap access, a copy of the D.O.T. permit and a tree removal permit. Mr. Loeffler seconded the motion. Motion Carried 6-1. Mr. Klein voted no "due to inconsistency." Mr. Lucas stated if the Board wanted floor plans the ordinance would have to amended to include them. Mr. Klein stated the Board had the right to request anything they wanted before giving final approval on a site plan. OLD BUSINESS: B-2 Workshop Meeting Date: Mrs. Blazi stated there were many types of businesses allowed in B-2, but the permitted uses were repetitious in the ordinance. Mr. Wheeler suggested a workshop to follow the October meeting. Mr. Rossiter asked for a list of proposed permitted uses from Mrs. Blazi for the workshop. Mrs. Blazi agreed. Paving Permits: Mr. Fischer explained starting October 1, 1987, there would be a Public Use Permit issued for the installation of culverts and swales through Public Works. The Board disucssed parking lots and stalls on commercial lots. They also discussed fees for the permit. Mr. Fischer suggested the permit be in conjunction with the Public Use Permit as a subsection. The Board discussed wording for the proposed section of the code. Mrs. Blazi moved to recommend Council charge a fee for paving permits of $10.00, base fee, for the first 1,000 feet of paving and $5.00 for any part over 1,000 feet thereafter, seconded by Mr. Mackie. There was more discussion about the wording. Mr. Mackie withdrew his second and Mrs. Blazi amended her motion to recommend Council charge a fee for paving permits of $10.00, base fee, for the first 1,000 feet of paving and $5.00 for any part thereof, over 1,000 feet, seconded by Mr. Mackie. Motion Carried 7-0. Discussion Regarding Any Changes In Proposed Wording By Anyone Other Than Planning and Zoning Board: The Secretary stated this item was to allow the Board to review any drafts of ordinances or resolutions going to Council by Planning and Zoning Board recommendation. The Board discussed this matter in detail. Mr. Mackie moved that the Board would go by the book 100% and there will be nothing passed here unless it lives up to that. Motion died for lack of a second. There was more discussion about changes in items going to Council without the knowledge of the Board. Mr. Klein felt the Board was being pressured into making a decision it should not have to make. -1- u Q - The Board agreed anything drawn up for Council should be reviewed and approved by the Board prior to Council seeing it. Mr. Wheeler stated he had been told the City Attorney was no longer permitted to give written opinions. Mr. Rossiter moved that before our recommendation goes to Council it should come back to the Planning and Zoning Board in the form that is going to Council and the Board should sign it. Mr. Loeffler said the Board could review it and the Chairman could sign it. Mr. Rossiter agreed. Mr. Klein stated even after the proposed ordinance is written that it again be presented back to the Planning and Zoning Board for review before presentation to the Council. Mrs. Blazi stated she would like to see exactly what is going to Council as a recommendation from the Planning and Zoning Board. Mr. Loeffler seconded the motion. Motion Carried 7-0. Mr. Klein moved that the Board request from the City Administrator a ruling as presented to her by the Attorney on the Dennis Fischer packet that was sent to him, seconded by Mrs. Blazi. Motion Carried 7-0. Discussion To Make Provision For Arcades in The B-5 District As A Permitted Use: Mrs. Wadsworth stated there had been requests to open game rooms, but there are no provisions to permit them. She stated it was brought up several years ago and a recommendation was drawn up by a previous City Attorney, but no action was taken. There was some discussion about arcades. Mrs. Blazi felt the Board needed some input from the Police Department. Mr. Leoffler felt video games should be placed in one central location instead of spread out allover town. Mr. Rossiter felt having a couple of machines per loc- ation cut down on the crowds and used the mall as an example. Mr. Klein stated the arcade that had been in town was run the way Mr. Loeffler suggested. It was never supervised and there were illegal activities going on, which he felt happens in all arcades. He added it was a detriment to the community and our young people. The Board discussed pinball machines and wording needed for arcades. Mr. Klein moved to allow no games rooms for video or pinball machines, seconded by Mr. Rossiter. Motion Carried 4-3. Mr. Leoffler, Mr. Quaggin and Mr. Mackie voted no. MISCELLANEOUS: Mr. Mackie stated he understood the Parks and Recreation Department was in need of property and there was some available on U.S. 1 toward the south end of town. He wanted to discuss it at the next meeting for a possible recommendation to Council. Mr. Klein stated the Parks and Recreation Department had just turned down some land, because they said they didn't need it. Mrs. Blazi asked the Chairman if there was any information regarding the term- ination of the Planning Assistant/Grant Administrator. All Mr. Wheeler knew was she would not be replaced for at least thirty (30) days. Some Board members wanted to know why she was terminated and others felt it was not the Boards place to ask. Mr. Mackie stated if the City wanted the Boards opinion they should come and ask. Mr. Klein felt it was the Chairmans responisbility to find out what was going on. Mr. Wheeler had not talked to Mrs. Martinez, but he had talked to some of the Councilmen, and the response was Mrs. Martinez had the right to hire and fire anyone in City Hall. Mr. Klein felt the Board had a right to a legal inter- pretation as to why she was terminated. He added Mr. Wheeler had the responsib- ility of talking to Mrs. Martinez and getting some answers, and he was asking Mr. Wheeler to inquire about the termination. There being no further business to come before the Board, Mrs. Blazi moved to adjourn, seconded by Mr. Rossiter. Meeting adjourned at approximately 10:45 A.M. Minutes respectfully submitted by Beverly Kinney Planning and Zoning Board Regular Meeting Thursday, September 17, 1987 -2-