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01-15-1981 Special ~ u o ~ ~ CITY OF EDGEWATER BOARD OF GOVERNORS SPECIAL MEETING JANUARY 15, 1981 Chairman Wolfe called the SpecQal meeting of the Edgewater Board of Governors to order at 7:32 P.M. in the Board Room at Edgewater City Hall. ROLL CALL Robert Wolfe Steve Hardock Lamar Dean Arthur Nerber Walter Gross Alan Kruse Present Present Excused Present Present Absent APPROVAL OF MINUTES Mr. Gross made a motion to accept the minutes of the December 11, 1980 regular meeting. Mr. Nerber made the second. CARRIED 5-0. COMMUNICATIONS Chairman Wolfe read a letter from the City Clerk concerning the renaming of the Parks and Recreation to Parks and Maintenance. The Council voted to the renaming of this department 5-0. Chairman Wolfe read a memo for the Board of Governors to I. A. Blazi on the repair to the racquet ball court. Mr. Blazi answered the memo stating that the repairs had been taken care of. Mr. McEver stated that he was over by the courts yesterday o. and that the lights were repaired. Also the pad had been repaired. Chairman Wolfe read a memo from the Chief of Police. This memo was sent to the Chief from the Board requesting inform- ation on becoming a Charter Member for our own athletic association. Chief Baugh's reply was to get in touch with Mr. Coursen of the Daytona Beach Police Department. He is the president ,of S.E.V.A. He also stated that the Board contact the City Attorney for a charter. Chairman Wolfe read a memo from City Attorney Judson Woods. The Board asked him how the City would go about becoming a charter member if we started our own athletic association. Mr. Woods reply was that the first step in forming the athletic association would be go to the City Council and ask for their approval and support. Then we could ask the City Council to direct him to prepare a resolution creating the Athletic Association. Chairman Wolfe stated that he feels that we should do as the City Attorney suggests and write a letter to the Council asking them that an Athletic Association be formed in the City of Edgewater. Chairman Wolfe stated that he would be at the meeting when this was on the agenda so that he may answer any questions ~ u o Page 2 Board of Governors 1-15-81 that the Council may have. Mr. Hardock will also be at the meeting. Chairman Wolfe asked that a budget be brought to the next meeting so the Board can review it. Chairman Wolfe a~ked that the people visiting please intro- duce themselves. The visitors introduced were: Al Blazi Ken Sanborn Frank Opal Peggy Aylwin Bobby Williams Robert Christy Rena Durham Jacob Lodico Mr. Gross made::a motion that a letter be sent to the City Council asking them to get us a charter going for an Athletic Association. Also that we will have someone present from this board. Mr. McEver made the second. CARRIED 5-0. Mr. Hardock and Chairman Wolfe will be present at the meeting. Councilman Lodico asked the Board what are the functions of the Parks and Maintenance? Chairman Wolfe stated that all the parks in the City need to be maintained and also all the City buildings. He went on to say that The Parks and Maintenance have done all the building at the new ball park including the building of the pavillions at the ballpark and all the other City parks. Councilman Lodico stated that he saw Al Water Department laying tile for them. stand why the Parks and Maintenance was the Water Department. and his crew at the He did not under- doing this and not Mr. McEver stated that he thought the purpose of the Council changing', the name-'::1;o Parks and Maintenance was bec.ause the name Parks and Recreation led to the impressdon that the only thing this department was doing was working on parks and recreation. He went on to say that the City is saving alot of money by having this department do certain jobs rather than having to contract out to various businesses. Mr. Gross asked who was coordinator of this department before Councilman Lodico. The Mayor stated that he was. Mayor Christy stated that if the Parks and Maintenance does any work for any other department that department would pay the Parks and Maintenance. He told the board of several times when Mr. Blazi repaired things for the different departments and saved the City the service calls for an outsider to come in and do the work. Mayor Christy stated that maintenance will have to bill other departments for the work that they do. Mayor Christy stated that this department was. started by the Council by resolution. Councilman Lodico asked how much will the maintenance charge these other departments? Mayor Christy stated that this will have to be worked on by that department~ Mr. Gross asked what were the responsibilities of the Board of Governors? ~ u o ... Page 3 Board of Governors 1-15-81 Chairman Wolfe did not know if the Board had a set of By-Laws. He asked the secretary to research this and bring it back to the next meeting. There was some discussion on the Council granting permission for a church group to use the Community Center for services. This was discussed at length. The Board felt that this should have come to them. Mayor Christy explained that time element involved in the case was reason that the Council made the decision. There was also a discussion on the price of the Con~unity Center. The Chairman asked that this be brought to the next meeting for discussion. Chairman Wolfe read a petition from several people in the City requesting that the docks be extended at the Park and Pier. There was much discussion on the grants that the City Planner sent the request for this grant to the State when it should have been sent to the County. Mayor Christy asked that Mr. McEver get with him as soon as he could to get the application to the County. Mr. McEver stated that the next thing that he would like to bring up would be the moto cross bike path for the children in the City. There was much discussion on this and Mr. McEver was asked to rough up a letter to Mr. Hogan of the Edgewater School and ask permission that the Parks and Maintenance do the work for this motor cross track on the school property. It was discussed that the City has a contract to use the land by the school for recreation. Mr. Gross asked that sometime Mr. McEver and Mr. Blazi ride up to Ormond Beach and look at the mota cross track that they have set up. He passed around a drawing of this moto cross track. Mr. Gross stated that the Ormond course is 1400 feet long and about 600 feet wide. This includes the course, concession stand, starting gate and storage for the bikes. There was a short discussion on the board members. It was agreed that all of the members, excluding Mr. Kruse, be left on the board. Mr. Hardock made a motion to adjourn. Mr. Nerber made a second. MOTION CARRIED. Minutes submitted by: Susan J. Wadsworth Janice Burnell CALL TO ORDER ROLL CALL APPROVAL OF MINUTES COMMUNICATIONS REPORTS OLD BUSINESS J NEW BUSINESS ADJOURN ~ \ o o 00 BOARD OF GOVERNORS SPECIAL MEETING January 15, 1981 December 11, 1980 Discussion with Councilman Jacob Lodico~ Coordinator - Functions of the Board of \ Governors and the Parks and Maintenance ~ Mr. Gross - On bike path Letter from Edgewater City Council- Changing name from Parks and Recreation to Parks and Maintenance Memo from I.A. Blazi - Repair to handball court Memo from Earl Baugh, Chief of Police - Concerning becoming a Charter Member Letter from Judson Woods - Concerning becoming a Charter Member Letter from Department of Natural Resources - Concerning Waterfront Projects Petition - Requesting extention on docks at Park and Pier CALL TO ORDER ROLL CALL 7: .3 2 APPROVAL OF MINUTES COMMUNICATIONS REPORTS OLD BUSINESS NEW BUSINESS ADJOURN ~ '0 BOARD OF GOVERNORS SPECIAL MEETING January 15, 1981 D~-~ ~-~ December 11, 1980 Discussion with Councilman Jacob Lodico Coordinator - Functions of the Board of Governors and the Parks and Maintenance Mr. Gross - On bike path CD Letter from Edgewater City Council- Changing name from Parks and Recreation to Parks and Maintenance Memo from I.A. Blazi - Repair to handba~ court Memo from Earl Baugh, Chief of Police ~ Concerning becoming a Charter Member Letter from Judson Woods - concernin~ becoming a Charter Member Letter from Department of Natural Resources - Concerning Waterfront Projects Petition - Requesting eKtention on docks at Park and Pier