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07-01-1987 . . (.J , .(J \) ( .- CITY OF EDGEWATER PARKS AND RECREATION BOARD July 1, 1987 7:00 p.m. CITY HALL MINUTES The Chairman, Harry R. Montgomery, called the meeting to order at 7:00 p.m. in City Hall. ROLL CALL Members present were: Harry Montgomery, Kirk Jones, Dr. Bazin and Jeff Ridgdill. Sue Pezanowski was excused. APPROVAL OF MINUTES Mr. Montgomery called for approval of the minutes of June .3,1987. Mr. Rigdill asked that on page two, "Roberts and 28th Street" should read "Roberts and 30th Street". Dr. Bazin then moved the minutes be approved as amended, seconded by Mr. Ridgdill. Motion CARRIED 4-0. OLD BUSINESS ,Impact Fee Trust Fund April Report, Corrected. The secretary explained ~he impact fee money received for April had not been reported, and a corrected report has been submitted. The Board accepted the corrected report. NEW BUSINESS Impact Fee Trust Fund May Report. Mr. Montgomery asked what the "Balance - Printout Sheet" means and the--secretary - stated there are always funds in transit that have to agree with the report each month, to equal the balance on the printout sheet. The Board then discussed the report attached showing the disbursal of the impact fee funds. Mr. Garrett explained the disbursals to the Board, and especially the Zee Medical, which pertained to First Aid equipment placed at Menard Park. Monthly Report, Parks and Recreation Department. Mr. Garrett went over the list of work accomplished during the month, including new landscaping around City Hall; installation of memorial plaque at Kennedy Park; minor plumbing repairs at the Community Center and Library; addition to the Water Plant. Mr. Garrett then reported we are also hosting the District Farm Tournament and receiving estimates on new fence to protect portables, which have been moved right up to the fence and would be susceptible to broken windows. Mr. Garrett then reported a new fence had been installed around the Shufflebord Court and electrical problems will be worked on tomorrow; that a new roof was placed on the south end~ A discussion was held as to the ceremonies that had taken place and with installation of memorial plaque at Kennedy Park. Mr. Garrett went on with his report that 65 swimmers a day was the average number at Menard Park, along with 15 shelter reservations; that Veteran's Park is almost squared away with additional information sent to the Corps of Engineers and D.E.R.; that bids are expected back around July 8th on the 14 acres~ and ten or tw~}ve contractors picked up the information on clearing; and concluded with miscellaneous, every day maintenance of the parks, etc. Mr. Garrett also stated Menard Park has been getting a lot of use and he had received very few complaints; that the tennis program had only about two kids showing up so they are going to try again in a few weeks. Mr. Montgomery said he thought a lot of it is due to families taking vacations at this time. Mr. Jones asked what advertisements were put out and Mr. Garrett said it was in the newspapers and flyers were passed around. ~ o o Mr. Garrett then said he had met with representatives. from the Rotary Club and gave them a map of the land on Park Avenue, and they stated they would take it back to a comittee to see if they will totally develop it or what they want to do with it. Dr. Bazin suggested we keep on this. Mr. Garrett then informed the Board he had applied for a Community Development Block Grant, based on neighborhoods which have limited or fixed incomes, one of the main areas he was trying to get the money for being the Perdita area. A discussion. was held concerning the Pointer property also, with nothing ever having been resolved. Dr. Bazin then suggested the Winn Dixie building would make a good gymnasium and Mr. Jones saying it would make a nice skating rink, as parking facilities are already there. Mr. Montgomery stated the remodeling costs would be the biggest expense. The bowling building to be opened in the fall was discussed, with the Board saying it is going to be a metal ,building that won't take long to put up, that Brunswick just has to put in their equipment. The Board then turned to the next item on the agenda, the Edgewater's School Population Report. A discussion was held as to the map submitted by Mr. Garrett, who explained each item that had been colored in. Mr. Montgomery stated the Board can really use this map as a guideline, with one thing showing that the 14 acres was needed about two years ago, and the fact that 419 students are in the Park Avenue area. Mr. Garrett was complimented on the fine job he did with the map. Mr. Ridgdill commented that Roberts Road property is really needed, that Roberts Road can be reached from just about any place in Florida Shores. He also stated Roberts Road and Park Avenue, plus something in Perdita are the three needy areas. Mr. Jones stated about six or seven roads are 'in there with'about 124 students, and that the kids play in the road every day. Mr. Jones also added that the Pointer property has never been answered, the property at the end of Knapp - about fifteen acres. Mr. Ridgdill said he would look up the owners of the property in that area and Mr. Garrett said when the Comprehensive Plan gets started, they will have a lot more information. Volley Ball Nets for Menard-May Park. The Board agreed this is a very good idea, and discussed the facL that it would take very little time to get it in place. Mr. Jones said he would like to bring up at this time that he has noticed on the Parks and Recreation Buildings and Grounds, in our title we are parksand Recreation Advisory Board, not Buildings and Grounds, and he believes Parks and Recreation is being put on the back burner a lot of times. He pointed out an example of the Water Plant addition when playground equipment has been sitting. Quite a discussion followed as to how Buildings and Grounds got into this, as it is a lot of responsibility for one person to handle. Mr. Montgomery said that if we go back in our reports there is more being done for Buildings and ~aintenance than for Parks and Recreation. Mr. Garrett stated they do get a lot of help from other departments, too. Mr. Garrett also explained his set up as to budgets and the number of people who are working with him, including six for Parks and Recreation. Mr. Jones said he believes the Parks and Recreation and Buildings and Grounds should be separate. Mr. Jones went over the budgets from past years and stated the payroll has grown from $20,000 to $97,790 but wondered if maintenance is affecting the budget. Mr. Garrett stated he tells the Board he needs so much for shuffleboard repairs, so much for this and that. Mr. Jones still stated there should be a separate budget for Buildings and Grounds. Mr. Montgomery said that in other words there is a certain amount of budget which covers Parks and Recreation and Buildings and Grounds, so therefore, if the budget is $50,000 and Buildings and Maintenance would come to $40,000, that would leave $10,000 for Parks and Recreation, putting Parks and Recreation on the back burner. A further discussion followed with Mr. Jones -2- Parks and Recreation Board Minutes of July 1, 1987 Meeting 4, o o saying he doesn't see how we can get all the Parks and Recreation work done; that the taxpayers want to see more. Mr. 'Jones also suggested, with concurrence by Mr. Montgomery, that perhaps the Board, /as an advisory one, could suggest the separation of Parks and Recreation and Buildings and Grounds maintenance. Mr. Garrett explained that if this happened there would be a lot of new job titles, etc., which would have to be taken before the Merit Board. Mr. Jones still said it is something that has to be talked about and Mr. Montgomery agreed that it may not happen tomorrow, but it does have to be done. The Board discussed this further and agreed there are more workers needed. Mr. Garrett stated he hoped the Board could see the overall picture, that he works out of three budgets. Mr. Montgomery stated no one ever said anything before the impact fee about just what was being done. Mr. Ridgdill suggested perhaps as an advisory board, perhaps we could suggest to Council that Mr. Garrett needs at least two more men, and also suggest the future separation of these two departments. Quite a discussion followed as to the budget and how the money is going to be spent next year, and just what is taken out of the budget, including salaries. The Board then returned to the last subject, Volley Ball Nets for Menard-May Park with the Board saying 12 foot poles would be needed, plus tires for movability, the net and the ball, and would be passed on to Mr. Garrett. Mr. Montgomery then turned to the last item, Baseball Pitching Machine for Edgewater Baseball Team, and Dr. Bazin immediately moved that for the purpose of keeping in line with the local communities such as Port Orange, Holly Hill and Ormond Beach, and to help prepare young athletes for a more competitive level, that the Board recommend to Council that the Parks and Recreation Department purchase a pitching machine, seconded by Mr. Jones. Motion CARRIED 4-0. Mr. Jones added there has already been an allocation of $800.00 for a batting cage, for the pitching machine. Ii. Miscellaneous items. Mr. Jones said he would like to bring up for discussion under miscellaneous items, the subject of wind surfing, and presented a letter he had received from Dave Nicholas, wind surfing instructor. He stated Mr. Nicholas could not attend tonight but hopes to be at our next meeting, where he will present a slide show on the benefits brought about and enjoyed by the citizens. Mr. Ridgdill then returned to the subject of the ribbon-cutting ceremony for Umbrella Tree Park and suggested this be held for the press and the public. After discussion, the Board agreed July 15th at 3:00 p.m. would be suitable and the Council would be reached personally and invited to attend. There being no further business, Mr. Ridgdill moved the meeting be adjourned, seconded by Dr. Bazin. The meeting then adjourned at 8:25 p.m. Minutes submitted by Dorothy C. Garrity Parks and Recreation Board Minutes of July 1, 1987 Meeting. -3-