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06-03-1987 () t. . ~ ~ , CITY OF EDGEWATER PARKS AND RECREATION BOARD June 3,1987 7:00 p.m. CITY HALL MINUTES The meeting was called to order by the Chairman, Harry Montgomery, at 7:00 p.m. in City Hall of the City of Edgewater. ( I ROLL CALL Members present were: Harry Montgomery, Jeff Ridgdill, Sue Pezanowski, Dr. Bazin. Kirk Jones arrived later in the meeting. Also present was David Garrett, Recreation Director/Buildings & Grounds Maintenance Superintendent. APPROVAL OF MINUTES The Chairman called for approval of the minutes of the May 6th, 1987 meeting. Dr. .Bazin moved the minutes be approved as submitted, seconded by Mrs. Pezanowski. Motion CARRIED 4-0. Mr. Montgomery then called for the Board to turn to the Impact Fee Reserve Trust Fund and the secretary stated she had secured information showing just how the funds were disbursed last month. Mr. Hontgomery then asked several questions concerning this report, including: money paid to Volusia Ford, and Mr. Garrett stated this was for a mower and tractor blade. Mr. Garrett then said he would go over some of the list with the Board and continued on. as to the purchase of weed killers, goal posts, slab at Umbrella Tree, a burglar alarm at the ballfield, and $1,200. to Grubbs for sod at Umbrella Tree, which was a County contract. Mr. Garrett concluded with $15,017.31 disbursed for playground equipment. Mr. Montgomery thanked Mr. Garrett for this breakdown and asked if the money disbursed was for recreation only and was assured by Mr. Garrett that it was. Mr. Montgomery then returned to the amount of money in the impact fee fund and asked if that is pretty close to what is in there as of now, and Mr. Garrett said yes, although there was a question as to why there was no money received for April and this will be looked into. Mr. Kirk Jones then arrived at 7:10 and asked if the minutes were approved and was told they were. Mr. Jones asked that on page 3 the word "basketball" be changed to "racquetball, and the secretary so noted. Mr. Garrett then was called upon to submit his monthly report as to the work accomplished during the past month by the members of his crew, some projects being: Completion of animal control shelter; storage area under stage of the Community Center, along with estimates for new floor for the Community Center, the kitchen and restrooms; trees, shrubs and flowers for landscaping were ordered for around City Hall; lifeguards were hired for Menard-May Park; clay was added to the ballfield and the field was graded; plumbing repairs were made to the library and a portable telephone installed; Umbrella Tree Park is now 95% completed; parks were mowed and cleaned, safety inspections were made. Mr. Garrett also stated Mrs. Kennedy had donated lilies to be placed where the plaque will be, in memory of Chief Kenhedy. Mr. Garrett also said the baseb~ll season is about ended except for the T-Ball All Stars at Edgewater, June 11th. He also stated Champion T.V. had over 300 people at their affair. Mr. Garrett then turned to some plans he had brought for the Board to review, including: Veteran's Park, where a fishing dock will be built, restrooms, parking areas, picnic tables, and Mr. Garrett stated he had originally asked for a seawall but was not given ,permission. He also ~ ~ stated there is not an estimate at this time as to. when this will be built, but electricity will be there. , Mr. Garrett c~~~nued with a report on the fourteen acres at Roberts Road and~~~~~et, stating the sketch includes four racquetball and four tennis courts, which will be close enough for the police to keep an eye on them as they drive by. Mr. Garrett said there have been requests for another bocci ball court also, and that there will be picnic tables and perhaps a fitness trail. Mr. Ridgdill suggested a covered pavilion about 50x24, perhaps a gymnasium. Mr. Montgomery said he would like to see something built for the whole town, a recre- ational building that could have a gymnasium in it. Mrs. Pezanowski asked when they are going to celebrate the completion of Umbrella Tree and the secretary was asked to informfue Board when there will be a ribbon-cutting ceremony. Mr. Garrett then ran a video tape on pictures taken that afternoon at Umbrella Tree, which were very interesting, as voiced by members of the Board. Mr. Garrett then stated he had met with the U. S. Tennis Association as to summer programs and they will donate a lot of tennis balls and racquets and stated lessons will be given. Mr. Garrett then continued an update on a few lots, one at Knapp and Perdita, stating he has been trying to reach the owner for possible purchase as not much land is available in that section between the trailer park and the subdivision. Mr. Garrett also said he has an appointment with the Rotary Club President as they are interested in community type projects and Dr. Bazin suggested whatever offer is made, to accept and work on it immediately. Mr. Montgomery then thanked Mr. Garrett for the job he has done. Mr. Jones was then called upon to give his report on his visit to the Port Orange Recreation Center, attended also by Mr. Garrett. Mr. Jones said they had gone to see Mr. David Fleming, Director, who. had taken them on a tour of the facilities. Mr. Jones added they have a very large community center, which the Director said could be used seven days a week because of the demand. Mr. Jones continued the Center received about $800,000. in impact fee money and the gymnasium started as a grant, but the money ran out, later taken up by matching funds from the City. Quite a discussion followed as to the many facilities existing there and a video tape was run by Mr. Jones showing these facilities, including ping pong tables, Director and secretary's offices, and pointed out the fact the Center is available for dances also. Mr. Jones stated what he had gained most of all from his visit to the Center is, Edgewater needs a community center where we can have kids come down for ping pong, dances, and similar activities. Mr. Montgomery then suggested the possible purchase of land be scratched from the agenda and concentrate on building a recreation center, with Mr. Garrett saying it will be important to have expandability for parking and other facilities. A discussion was then held of the old land fill, located South of 442, as a possible softball field. Mr. Ridgdill asked if the property had bee~ tested for any signs of methane gas, ~etc., and Mr. Garrett said yes it had, and we could not build an enclosed building; it would have to be very heavily ventilated. Mr. Garrett also said the D.E.R. had recommended to Mr. Terry Wadsworth, Utilities Superintendent, that the area be -used for a playground. Dr. Bazin then suggested that if the Board is scratching further purchase of land, perhaps the thoughtof a recreation building could be part of the Grant project due in September, but not abandoning property on West Park Avenue. Dr. Bazin suggested Mr. Jones get a copy of a questionnaire put out by Mr. Flemi~as to the public's reaction to a new recreation Parks and Recreation Board Minutes of June 3, 1987 Meeting. -2- ~ : ~ ~ ", . building, which Mr . Jones said he would be glad to secure for the Board. Dr. Bazin suggested the mailing list be from the school ,to receive as much participation as possible. This subject was discussed for quite a while, and the Board agreed to come up with some form of questionnaire being mailed. Mr. Montgomery asked if there was any more discussion from Mr. Jones' and Mr. Garrett's visit, and Mr. Ridgdill moved the Board send a memo to Mr. David Fleming, thanking him for being so helpful to Mr. Jones and Mr. Garrett, seconded by Dr. Bazin. Motion CARRIED 5-0. Mr. Garrett then stated his crew had done a pretty good job last year, considering most of them have been with him less than a year. Mr. Jones then moved a memo be sent to the crew, thanking them for the good job they did last year, and the Board agreed. Mr. Montgomery stated a vote was not necessary and asked the secretary to see a Memo is sent to the Parks and Recreation employees as noted by Mr. Garrett. Mr. Garrett stated there were a few things to be completed, such as a new roof on the shelter by the shuffleboard; the playground equipment at Menard has to be placed; they will be working on the fourteen acres at Roberts Road securing a permit; the Kennedy Park being set up for tennis this coming summer, and also getting ready for soccer this fall. There being no further business, Mr. Ridgdill moved the meeting be adjourned, seconded by Dr. Bazin. The meeting adjourned at 8:24 p.m. Minutes submitted by Dorothy C. Garrity. Parks and Recreation Board Minutes of June 3, 1987, Meeting. -3-