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05-06-1987 ~ ~ ~ J 1 v/ CITY OF EDGEWATER PARKS AND RECREATION BOARD May 6, 1987 7:00 p.m. CITY HALL MINUTES , The meeting was called to order by the Chairman, Harry Montgomery, in the City Hall, City of Edgewater, at 7:00 p.m. ROLL CALL: Members present were: Harry Montgomery, Dr. Roland Bazin, Jeff Ridgdill, Sue Pezanowski. Kirk Jones arrived later in the evening. Mr. Montgomery introduced Mr. Harry {Pat} Ryan of the Wildwood Sub- division and asked it be made known that Mr. Ryan attended this meeting. Mr. Montgomery then called for approval of the minutes of April 1, 1987. Mrs. Pezanowski moved the minutes be accepted, seconded by Dr. Bazin. Motion CARRIED 4-0. Mr. Montgomery stated there was no Old Business so the Board would go on to New Business, but Dr. Bazin said perhaps this was Old Business; he wanted to congratulate the two members who have been reappointed, Mrs. Sue Pezanowski and Mr. Harry Montgomery. The Board offered.~heir congratulations, and Mr. Montgomery then went on to New Business. Monthly Report - Impact Fee Reserve Trust Fund. The Board discussed the "In Transit" funds which represent bills charged by the City that will be coming into the fund. Mr. Montgomery stated he would like to have disbursals broken down each month and the secretary agreed to get together with Debbie Seigler, Accounts Payable/Purchasing Clerk, each month for this information. It was also brought to the attention of the Board that although an amount exceeding $200,000 is shown, most of these funds have already been earmarked for the future. Monthly Report - Parks and Recreation Department - Mr. Garrett gave a report of the work performed by the Parks and Recreation/Building and Ground Maintenance crew for the month of April, 1987. He stated it has been an exceptionally busy month, and went over each item listed; working on animal control dog pens, have built target stands and cleaned up the area at the shooting range, and repaired a leaking roof at the Community Center. Mr. Garrett informed the Board that the Arts and Crafts, Water Color and Calligraphy Classes are all sponsored by the Daytona Beach Community College, and no fees are charged. He also stated the turnouts have been ve~good, and Mr. Montgomery and Mr. Ridgdill expressed the opinion these are really great things for the community. Concerning the ballfield, Mr. Garrett said the. game this evening was being broadcast by WCCZ; that the concession stand averaged $197 per day and that gross receipts were $3,931. Mr. Garrett explained we are mostly in the red as baseball was not budgeted. Mr. Montgomery added the umpires have to be paid and the lady at the concession stand has to be paid also. Mr. Garrett's report also spoke of work done at Menard Park such as cleaning up, trimming and mowing, and also reminded the Board that life- guards will be at Menard Park by May 15th on the weekends only until Memorial Day, when they will be there full time. Mr. Garrett continued that he had reapplied to the Coast Guard to have buoys put back in the water, as the small floats put in by the City last year were not service- able, that the heavier buoys are needed. Mr. Garrett continued that Umbrella Tree Park has been upgraded by putting in sod, a water fountain, a basketball goal post, grill stands and bench frames. Mr. Ridgdill asked if Umbrella Tree Park could be completed by the end of this month and Mr. Garrett stated yes, that everything is up for basketball except the hoop, and this is being withheld until concrete is done, also that the slide is the hardest thing, taking the largest amount of concrete. . - , . ~ ~ Mr.~~Garrett continued; the Park Avenue property and the Highland Shores Park (Jurgenson property on North Riverside Drive) had been cleaned and mowed, and an abandoned dock had been removed. Kennedy Park had the tennis court gate repaired, and as to miscellaneous, Mr. Garrett stated an addition to the Water Platt Building had been laid out; that new office plans were drawn for the Public Works Department, and Mr. Garrett stated he had also met with the elementary school teachers to start soccer programs in the fall if they approved. Mr. Garrett said he had reviewed plans, permits, etc. for Veteran's Park, the Port Authority Grant, Community Development Grant and permits for the fourteen acres; had inspected, mowed, trimmed and cleaned all parks and facilities. A discussion was held as to the heavy work load Mr. Garrett has had as Buildings & Ground Maintenance Superintendent, along with the job of Recreation Director. The Board then discussed the progress being made as to playground equipment, and Mr. Garrett said they are taking one park at a time; that the playground equipment is now in storage; that time will be allotted as it is available. Mrs. Pezanowski asked if, as Umbrella Tree progresses, pictures could be made of the progress, perhaps with pictures of the Board, also. Mr. Montgomery stated this project has been going on for over three years, but looking at other projects accomplished by Mr. Garrett and his crew, it is understandable, but the public does not seem to realize that Mr. Garrett is also Buildings & Ground Maintenance Superintendent besides being Recreation Director. Mr. Montgomery then stated Miscellaneous Item (1) would now be discussed. Discussion and Possible Action In Re: Grant Program, Ponce De Leon Port Authority. Dr. Bazin asked Mr. Garrett what projects he had in mind, and Mr. Garrett stated most of the projects were related to the river, the ocean or acce~ or accessibility to parking and water related projects. Dr. Bazin stated he would like to see a fishing pier at the end of Veteran's Park, and Mr. Garrett said he would bring plans for Veteran's Park to the next meeting. Mr. Garrett also explained that funds for Veteran's Park were approved under last year's Grant. The Sanchez property was discussed as being donated for parks, but Mr. Garrett said it is also to be kept open for public access, so nothing could be built clear across the property. Quite a discussion followed as to the correct procedure for developing Sanchez, as it is not too wide a piece of property. Mr. Ridgdill then asked if we still had plans for a dock at Veteran's Park and Mr. Garrett said yes, we do have plans for that. He also explained we have not gone out for bids for a dock to be built at Veteran's Park, as permits have not been issued. Mr. Garrett exlained to the Board, after questions by Dr. Bazin regarding grant money, that we had received matching money on Veteran's Park, the City putting up $37,000 and $37,000 received from Grant money. Dr. Bazin then asked if we had three weeks to get a bid in and Mr. Garrett said yes, and one of his ideas was trying to acquire properties along Riverside Drive for additional parking areas for water oriented parks. Quite a discussion followed as to how to present the ideas for the Grant, with Mr. Garrett stating paving has to be done at Menard Park; boat ramps have washed out; a wall is to be built around it and this would cost several thousands of dollars; that Mrs. Plaskett, Planning Assistant/Grant Administrator, would like to have Riverside Drive re- surveyed, as it is not where it should be, causing a lot of confusion when residents try to buy or sell. Mr. Garrett stated the City might lean toward getting this done, but Dr. Bazin stated the City might feel that way, but this group shouldn't look to correcting errors made by others. Mr. Montgomery then said the Grant must be water related, and Sanchez and Menard Park are already on the board. Dr. Bazin then moved the Board recommend to the Mayor and City. Council that the Board make a bid on the properties along Riverside Drive to be used as parking for water related facilities, in conjunction with the Port Authority Grant. Motion seconded by Mr. Ridgdill and CARRIED 4-0. Park and Recreation Board Minutes of May 6, 1987 Meeting -2- ~ . . ~ ~ Mr. Garrett then went on to discuss a Community Development Grant which Grant paved a lot of short streets and also helped people of low income, fixed income, moderate incomes; and that Knapp Avenue in the old section of town is a low income area, or at least meets the specifications for this Grant. He also stated the Executive Secretary, Sue Koser, called in today to find out if it was possible to purchase land in that area for a park. A discussion folowed as to just what is being developed in that area. Mr. Kirk Jones arrived at this time, 7:42. Dr. Bazin stated that as far as he could under- stand, there is quite a bit of property in the Knapp area; that a Donut Shop is going in there; that Mr. Geil', is going to build a building reaching back to Live Oak. Mr. Jones stated he had already discussed with Mrs. Helen Hall, property owner in that neighborhood, whether property would be available in the Perdita and Knapp area for Grant money. No action was to be taken on this; Mr. Garrett just wanted to inform the Board of the possibilities of this property. Mr. Garrett stated there is another Grant coming up, the Florida Recreation Development Assistance Program, the same program that built Menard Park. They would like bids submitted between September 1st and October 31st, 1987, for recreation. Mr. Garrett stated he has to send for the complete package. Mr. Ridgdill said perhaps this would help to build that fourteen acres on Robert Road. Mr. Ridgdill also stated we really don't have all the money that is stated in this report; that that money is almost all earmarked, but Mr. Montgomery said we have enough money to go right down there now and build tennis courts. Mr. Garrett said we just have to wait for permits and Water Management. Dr. Bazin asked what is meant by $225,000 being "promised out", and Mr. Garr@tt said most of it is earmarked; four tennis courts and fourr~s~~~~~~~l-courts. Mr. Montgomery added almost $7,000 is earmarked for the Park Avenue property. A discussion followed as to whether Mr. Sid Cohern, Architect, would be available again, and the Board agreed they should talk with him. Dr. Bazin then asked that Mr. Garrett consider putting Roberts Road property on the September Grant. Mr.Garrett stated the corner lot is also available at the Park Avenue property, and this was discussed thoroughly as being needed immediately due to the large number of children in that area. Mr. Montgomery said. if they could just get it mowed right now, the kids would at least have a place to play in there. Mr. Kirk Jones then informed the Board he had contacted Mr. David Fleming, Recreation Director of Port Orange, and Mr. Jones is going to meet with Mr. Fleming May 14th and go through the facilities. Mr. Jones stated he would like to take along a V.C.R. and have pictures for the Board to review of the Port Orange facilities. There being no further business, Mr. Jones moved to adjourn, seconded by Dr. Bazin. Motion CARRIED 5-0. The meeting then adjourned at 8:01 p.m. Minutes submitted by Dorothy C. Garrity Parks and Recreation Board Minutes of May 6, 1987 Meeting -3-