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02-04-1987 J , ~~~ i~ o Q ~. .- CITY OF EDGEWATER PARKS AND RECREATION BOARD February 4, 1987 7:00 p.m. City Hall MINUTES The Parks and Recreation Board meeting was called to order by the Chairman, Mr. Harry Montgomery, at 7:00 p.m. ROLL CALL Members present were Kirk Jones, Harry Montgomery, Dr. Bazin, Jeff Ridgdill, Sue Pezanowski. Also present were David Garrett, Parks and Recreation Director/Building and Ground Maintenance Superintendent, and Beth Weilenman, Reporter. APPROVAL OF MINUTES The Chairman called for approval of the minutes of January 15, 1987, a Special Meeting, and also minutes of November 5, 1986, which were never approved due to cancellation of meetings. Mrs. Pezanowski moved both sets of minutes be accepted, seconded by Mr. Ridgdill. Motion CARRIED 5-0. Mr. Montgomery announced there was no Old Business and that we would go on to New Business. NEW BUSINESS Monthly Report, Impact Fee Reserve Trust Fund - Mr. Montgomery asked if anyone knew what the disbursal of $626 was and Mr. Garrett explained it was not a $626 item; it was several items, and that he has been keeping a running total of what is being spent on Umbrella Tree Park, and the several parks. Mr. Garrett suggested he could get together with the secretary and break this down from October 1 to date. Mr. Montgomery asked why this report was just throughDecember, and it was explained by Mr. Garrett that January will not be ready until the very end of January. Mr. Garrett also explained we do not really have $176,000 plus balance in the account as stated, and the Board discussed what has been paid and is being appropriated for the future. Mr. Jones asked just what the $176,00 is earmarked for, and Mr. Garrett explained it is earmarked for playground equip~ ment, tennis and racquetball courts, and Mr. Montgomery reminded the Board we do have a list in prior packets which set out the funds to be used and where. Mr. Hontgomery then called for the next agenda item, which was Monthly Report, ~arks and Recreation Board - Mr. Garrett then gave a very explicit report on the many jobs performed by his crew, which the Board agreed was impressive for "just one month. Mr. Garrett explained some of the jobs in detail, as preparing all the parks for future use, including the half-basketball court at Umbrella Tree Park; the concrete for which is to be poured next week; that the playground equipment has been ordered and should be here in thirty days for the intended parks. Mr. Garrett went on to state the ballfields have been worked on, and that the City will take over running of the concessions, which will involve a lot of paper work. Mr. Garrett then said he has a new position which has been approved by Council for a recreation leader to be at the ballfield at all times, thus relieving Mr. Garrett and Mr. Corder from valuable time spent at the ballfield. ~. " ... o o ~ . \. -; Mr. Garrett also stressed the importance of having an on-site supervisor, especially with the new self insurance. Mr. Garrett went on with his report, saying the Veteran's Memorial Park Deed has been looked into by the City Attorney for some discrepancy that is to be ironed out; that there have been a few repairs at the library_ A discussion was held also as to the trailer being placed on the lot next to City Hall and this seems to offend some people. Mr. Garrett then explained the St. John Water Management District permits, requiring same for anything over ten acres construction, due to drainage and impact on environment for run-off damage and it seems not to be a problem at this time. Mr. Garrett also announced there had been 31 special event meetings at the Community Center for the month of January, and then went on to miscellanrous, covering the building of 12 picnic tables, water department building addition, building of a water fountain to be placed at Umbrella Tree Park, the building of a fence at the Shuffleboard Club which they had requested and have agreed to payone-half of the costs, as the shuffleboard property has reverted back to the City after a ten year period. Mr. Garrett stated, also, that a new job title has been submitted for an Assistant Parks and Recreation Director/Building and Grounds Maintenance Superintendent, who will be Mr. Jack Corder, approved by Council. Mr. Garrett then went on to state the City will take over control of the concession stands after Mrs. Pezanowski asked how this will be handled this year. The Board agreed this is a good money maker for the City. The Board then discussed in length Mr. Garret's meeting with the Planning Assistant on the Comprehensive Plan and stated all the parks have been marked, noting what is there, the exact acres, how much residential, etc. Mr. Montgomery stated he would like to see the City have a golf course; they just could not lose money wise, and Mr. Jones stated this has been discussed before, that 350 acres were going to be given to the City to _ build a golf course with homes around the course, but this never matured. Dr. Bazin mentioned huge activities at Routes 44 and 95. The Board had quite a lengthy discussion as to what could be in the future, such as a gymnasium, a much larger community center along the lines of a "1ittle Y.M.C.A.". Mr. Jones also suqqested the City could have guitar lessons, archery, wind surfing, bowling alleys, and of course aforementioned golf courses. Mr.Jones then asked if the new employee is on part time-and Mr. Garrett said no, he will be full time, and will be working on such activities as senior citizen's groups with the D.B.C.C., and things like that, and he hopefully can keep him strictly in recreation activities, and Mr. Montgomery suggested the Board could work with him in promoting the different activities. Mr. Montgomery then announced there would now be election of a new Chairman and Vice Chairman. Dr. Bazin then moved the secretary cast one ballot for Harry Montgomery as Chairman and one ballot for Kirk Jones as Vice Chairman, seconded by Mrs. Pezanowski. Mr. Ridgdill then moved the nominations be closed, seconded by Dr. Bazin. The Board then unanimously elected . Harry Montgomery as Chairman and Kirk Jones as Vice Chairman of the Board for the coming year. Mr. Montgomery turned to the amendment to the impact fee and announced this has been resolved and would not require our input. Under Miscellaneous, Mr. Jones asked to speak and then discussed the fact that Port Orange started as a small city and now has a gymnasium, a recreational community center, etc. and wondered if ,bhe Board could take a field trip and see how they approached this. Parks and Recreation Board Minutes of February 4, 1987 Meeting -2- t ,.j' . .... '-> o /r-. . " y~. Jones said he would be glad to do this as Vice Chairman and report back to the Board. The Board then discussed the gymnasium building at Port Orange and Mr. Montgomery suggested the Board check into how it was funded, and Dr. Bazin stated we have a , professional Grants writer who must have access to the knowledge of going about getting this, and Mr. Jones said we have done well in the past with grants but they are getting less and less avail- able. Mr. Montgomery said we have been chosen for a grant for the library. The Board agreed the trip to Port Orange is a very good idea and Mr. Jones said he would be glad to go, with Mr. Ridgdill saying he would be glad to accompany him. Dr. Bazin thanked Mr. Jones for this idea. Mr. Montgomery then continued under miscellaneous and asked Mr. Garrett if he is still considering tennis lessons this year, as a friend of Mr. Montgomery's is willing to give lessons. Mr. Garrett stated we gave lessons the year before last and Mr. Ridgdill asked if perhaps the new employee will be giving lessons and Mr. Garrett said perhaps, as you don't have to be professional, just know the basics. The Board then discussed programs held by other Cities and Mr. Ridgdill asked Mr. Garrett if, by next meeting, Mr. Garrett may have some substantial information as to what programs the new director plans, and Mr. Garrett answered yes. There being no further busines,s, Mr. Jones moved the meeting be adjourned, seconded by Dr. Bazin. The meeting then adjourned at 7:45. Minutes submitted by Dorothy C. Garrity Parks and Recreation Board Minutes of February 4, 1987 Meeting -3-