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11-05-1986 ~ r o o \ CITY OF EDGEWATER PARKS AND RECREATION BOARD November 5, 1986 7:00 p.m. Conference Room MINUTES The Parks and Recreation Board meeting was called to order by the Chairman, Harry Montgomery, at 7:00 p.m. in the Conference Room of City Hall. CALL TO ORDER/ROLL CALL Members present were: Mr. Harry Montgomery, Chairman; Dr. Roland Bazin, Jr.; Mrs. Sue Pezanowski; Mr. Jeff Ridgdill. Mr. Kirk Jones was excused. Also present were Victor Massina from Rotary Club and BethWeilenman, reporter, who were introduced to the Board by Hr. Montgomery. APPROVAL OF MINUTES Mr. Montgomery asked for approval of the minutes of the October 8th meeting and Dr. Bazin moved the minutes be accepted, seconded by Mr. Ridgdill. Motion CARRIED 4-0. OLD BUSINESS Mr. Montgomery asked the Board to refer to the first item on the Agenda, Playground Equipment, and, knowing Mr. Massina was here from the Rotary Club to discuss equipment, asked Mr. Massina to make his presentation to the Board. Mr. Massina stated the Rotary Club had held a meeting November 4th and discussed the offer made by Rotary for a basketball half-court and they had a few questions they would like answered. He asked the Board if they wanted a monetary donation, wanted Rotary to install the court, or just what was intended. Mr. Montgomery asked the secretary just when the first offer was made and it was agreed the offer was made back in 1984; that it went back and forth due to the fact the Board had no place to put a basketball half-court, but now they do have the ground at Umbrella Tree and the Board is wondering if the Rotary offer is still open. Mr. Massina was given a copy of the sketch plan for Umbrella Tree and was shown where the basketball half- court would be. A discussion followed as to the various prices for the backboards, adjustable posts, etc., excluding the cement slab necessary. Mr. Massina then asked if the Board wanted Rotary to put in the slab, the post and the backboard itself, and the Board answered yes. Mr. Massina then asked if the area was totally cleared and the Board said yes. Mr. Massina inquired~ if the Board anticipated the cost of this court and Dr. Bazin said the figure of $400.00, without counting the slab. Mr. Massina stated the Rotary Club had discussed the figure of $1,500 to $2,000, but the Board agreed this would be too high. Mr. Massina then went on to explain that the Rotary Club has many members who are contractors and sub-contractors, and they say they have to pay an impact fee of $150 to $250 when they secure their building permits and that this money goes to Parks and Recreation. He continued that the Rotary has been trying to find out where the money has gone, and that the Rotary works very hard for its community, but questions arise as to where the permit money is spent. The Board agreed this has been brought to their attention, and explained to Mr. Massina the property which has been purchased. Mr. Massina asked if he could take ' back to the Rotary a list as to where moneys have 'gone. Mr. Montgomery said the secretary could write up a memo and ~ubmit it to Mr. Massina. Mr. Montgomery went into a serious discussion as to what the Board has been trying to do for the past two years and Mr. Massina stated he understands, that the Rotary wants to put their money into areas where it is really needed, and (.) o when the question of impact fee money going to parks and recreation came up, the Rotary stated they do not want to put $1,500 into some- thing that dollars have been raised for to subsidize parks and recreation. He also asked the Board to not get him wrong; he wants the Board to help him corne up with the right answers. Mr. Garrett stated that when the offer was first made there was very little money at that time. Mr. Ridgdill said yes, that is what happened; the Rotary offered and then the impact fee money carne in, and with the passing of time the contractors have obviously, after two years of putting money in, decided the Parks and Recreation shou~have enough money to do it on their own. Mr. Ridgdill also said he could understand why they feel this way and could possibly withdraw their offer. Mr. Ridgdill continued a lot has happened since the original offer, and what the Board is doing is just following up on the original offer; that we have the impact fee, we have the money, and Rotary wants to know where the money has gone, as do many citizens. Mr. Ridgdill also stated the money is earmarked for many things at this point and will burn up real fast. at the start of these programs, especially the fourteen acres to be developed at Roberts Road. Mr. Massina then stated he wants to get up at the Rotary meeting tomorrow evening with some answers. Mr. Montgomery then reviewed the entire plan for the Parks and explained each item the Board hopes to place there, quoting a price on each item. Mr. Massina asked what the budget was for the Park and Mr. Montgomery said that is what is going. to be discussed this evening. The Board also disclosed to Mr. Massina the purchase of property including Roberts Road, about fourteen acres, the Park Avenue property, purchased for around $97,000 at about $50,000 down and the balance to be paid later. Mr. Massina then stated one of the things to corne up at last evening's meeting was why the City needs Rotary money; that if the City bought the property, Rotary would like to put up a "Rotary Park", a long range project, along with all the things the Board hasdJne, and it seems the Board has already done its homework. He stated he will take that message back to Rotary. Mr. Montgomery stated now the contractors and sub-contractors will know where the money has gone. Mr. Montgomery continued that we must remember we are only an advisory Board; they only ~dvise.; they are not paid; they get together on their free time, sit down and try to plan things out to help Mr. Garrett; that information is compiled and sent to Council while the Board hopes Council will accept it. Mr. Massina then stated he would return to Rotary with more information than they had and expressed the opinion there certainly are no hard feelings, to which the Board agreed. At this point, there was a failure of Tape I, Side B. The following is from the shorthand notes of the secretary, combined with Tape II, Side A. The Board continued their discussion of PlaygroumEquipment and selected from two different catalogues the items they would like to place at Umbrella Tree Park, including: a four-seat swing, 1 tot seat, 3: srashproof seats, a seven foot high slide, "funable" rubber spring animals, 2 grills, 2 benches with backs, 2 picnic tables w/benches, 2 stoves, 1 bike rack and 2 regular benches. The Board had planned on approximately $5,000 expenditures at Umbrella Tree and the above items total approximately $4,100. Parks and Recreation Board Minutes of November 5th 1986 Meeting. -2- . '. o o . . , A discussion of Menard-May Park followed, and the Board decided on the same seve foot high slide and the same swing as Umbrella Tree Park, along with four "Funable" rubber spring animals featuring the water theme such as porpoise, pelican, whale and duck. The Board also selected a pair of "Stairs" to be accompanied by a pole. These items totalled about $4,156.00. The Board was quite pleased with these figures. Dr. Bazin then stated we failed to mention the impact fee was in lieu of raising taxes. Dr. Bazin had a suggestion that the builders should be allowed to pay the impact fee upon sale of a house, not when the permit is obtained. This was discussed briefly, the Board deciding not to go any further at this time. A discussion then followed as to the area to be fenced in at Menard- May Park, the decision being the fencing should be placed northeast from the restrooms. Many thoughts were given as to high tide; whether that area should be entirely fenced in or open at one end. The Board decided no tables are needed as quite a few are already there, but some benches could be placed where older people can enjoy the water scene. The Board finally agreed to enclose the whole area northeast of the restrooms, to insure safety. Dr. Bazin then moved we submit these items to Council for approval, seconded by Mrs. Pezanowski. Motion CARRIED 4-0. A discussion followed concerning the steps to be taken by this move with the Board determining the secretary should type a list for approval. to Mr. Garrett to present to Council. Mr. Montgomery then reminded the Board that,as per the next item on the agenda, the Board1s !equest for a change. in meetingtinle has been approved to the First Wednesday of every month. The Board then went into a discussion concerning the purchase of a truck for Parks and Recreation with money from the impact fee, and Dr. Bazin read from the Ordinance where it is not stated in black and white that a truck could be bought, with some members believing "truck" is equipment. Mr. Ridgdill said he believes that anyone trying to use that money for any other purpose is going to lose out, and Dr. Bazin stated that is why he is bringing this forward at this time so the Board will be well prepared in the future. Mr. Montgomery announced the next agenda item, Impact Fee Report, was not available this month due to the heavy workload at City Hall, and the secretary added this is the end of fiscal year and everyone is very busy. Mr. Garrett then gave his monthly report and again it was very impressive. Mr. Montgomery did ask if the use of the Community Center could be broken down as to Exempt and Non-Exempt usage. A discussion followed as to delving into the Exempt and Non-Exempt use and see what the Board could come up with regarding "free" over usage. Mr. Montgomery then thanked Mr. Garrett for the wonderful job done Halloween night and talked of numerous funny incidents that occurred and the consensus was Halloween night seemed to prove more popular than the Haunted House theme, as the kids were able to play all types of games free, with candy being handed out and great prizes being awarded. There bieng no further business, Dr. Bazin moved the meeting adjourn, seconded by Mr. Ridgdill. The meeting then adjourned at 8:58 p.m. Parks and Recreation Board Minutes of November 5th 1986 Meeting. -3-